2-24-25 BOE Work Sesson

001this work session is called to order you would join me with a moment of silence in the Pledge of Allegiance salute to the flag of the United States of America and to the for it stands one nation God indivisible with liy and justice for all [Music] for Community comments tonight we have one signed up Miss Linda [Music] Clark hello my name is Linda Clark live in the homestead District 2266 Highway 68 and I know you can't have a Mee speak into the mic I can't hear you very well I know you can't have a meeting without me speaking to you it's I think it's on it's not it's not there's no volume can you hear me okay yeah loud just speak out use your outside voice yes I can't fix the microphone need to speak

002up use your stage voice I'll try Mr chair sorry um what agenda topic is this uh com comments covered you valuation feedback is that a is that an agenda topic is this seating into my three minutes to have this question of the public okay yes it's under 4M that's about the committee what's your point so point is per policy uh Community comments have to address an agenda topic s say isn't a voting meeting there's none to do do that with but just Community comments so per policy it says it has to be per an agenda topic regardless of what type of meeting it is overruled go ahead M Clark appeal no appeal the chair no deny you can't you can't deny that that's a vote Yes did that's a parliamentary procedure we're not going to

003play this game this is not a game it is this is a board meeting it is not a soap box oh my God I wish youd remember [Music] that so many we're not going to deny the community comments I'm not denying the community comments I'm asking you to follow board policy no you're not not going to argue go ahead Miss Clark thank you and as I saw on the agenda um outside of my 3 minutes please evaluations is a topic on the agenda for tonight's meeting so I don't know what the issue is oh my God Elizabeth no no no the talk please is is this part of my 3 minutes that you're talking to me then you're up there to go ahead and have and you talking and interrupting me as part of the

004three minutes talking to him as part not part of your three minutes oh my gosh be quiet please go ahead okay [Music] when I began what I wanted to point out is that this is a work session and I know that you all have work to do and I was pleased to see we're working now that you voted for the entire board to have participation and developing the evaluation for the director of schools the Committees have not worked well in the past um and so I'm glad that the full board is here and there were several that indicated that we're ready for rolling up your sleeves and getting to work and I hope that's exactly what you do tonight but you might have to do it without raising questions on every single topic so thank

005you thank you mck kin Street facilities assessment presentation is next a while back when I took this job some of you asked me some questions that I didn't know the answers to like specifics about some of our facilities so I set about finding someone that was going to give us that information so Miss Mary and I sat through several demos with various companies but we decided that this is the one that we would like to go to tonight's presentation is basically the results from the work that they did at Pleasant Hill Elementary and I'm going to let them go through that and then talk you about the results and the tool and everything that we would have available to us this is Dylan Fontaine and Riley braw Riley's the one that actually crawled in every

006crack and crevice in Pleasant Hill did all the work so he can speak to anything that's in that folder that you have great thanks K okay here I'm going to try to get this back attached real quick so you should have four documents in front of you um there will be a quiz at the end of our time so make sure you're paying attention a lot of math yeah a lot of math no calculators I'm just Kidd um my name is Dylan fonte and I'm the program manager from mckinstry here in Tennessee this is Riley brand our buildings engineer for the southeast and we took lead on the Pleasant Hill integrated facility assessment um so like I said you should have four documents one is an executive summary of our report the second is the

007actual report rep and then the third and fourth smaller document or are proposals for consideration to expand this across the rest of the district if you find Value in what we've done um so some context because you're probably asking well who are we and who is M kinry well we're a national buildings expert so we help cities counties school districts design large comprehensive facility Improvement projects and beyond that what we also do is a lot of technical Consulting and planning for our same clients and so exactly what we've done with Pleasant Hill actually came about because we had a large client uh years and years ago asked us and say Hey you know mckin you did a really good job of Designing our building um not just the the actual facility but all the subsystems

008within it too but we really want to get to a point where we have access to data so that way we can go and manage maintain and forecast for our own maintenance um and other efforts regarding our facilities without having to constantly ask for that level of data and that's really like where a lot of this started as well is we heard from uh the leadership team that there is an emphasis on getting access to data you know how do we more accurately forecast for facility improvements not just at a single site but across the entire portfolio within your district and do so in a way that is uh data driven and is transparent so that way you've got a really clear picture of how to move forward with the leadership team and the board

009and communicate it in a way to your constituents saying hey this is what we're doing and why so that's kind of what we'll talk about today we'll spend some time going through the executive summary part of the report I think I saw some of you looking at it before that is cheating um I'm just kidding but we'll go through that uh I'll kick it off to Ry and then beyond just a report what I want to be very clear of is our work is not Just A Narrative of your buildings this is asset specific information so observe remaining life estimated replacement cost asset conditions energy impact occupational impact for each individual piece of equipment within a building okay all right so I'll hand it off to Riley to go through the report thank you very

010much Dylan I really appreciate it um yep Dylan did a great job given a a summary I really want to focus in on on the capital planning section of the report so I was excited too after a lot of work to see people uh y'all opening it up and starting to look into the details Dylan actually made a really helpful one pager it's a little uh front and back and that yep absolutely so that is the uh kind of the guide of what I'll talk through real quick uh the meat and potatoes what we did is going to be um I want to save time to take a quick spin through our online Capital planning forecasting tool that we're going to hand over so that the district can actually do the work of the capital

011plan um but before that I do want to take a second to walk through the process that we took uh so that you can understand when you see numbers and graphs and all the all the pretty stuff in the report you understand that we uh what we did when like he said I was crawling through the school so when we do an integrated facilities assessment we hit on a number of things but particularly pertaining to the assets uh we start off with interviews of the staff maintenance staff um the lead custodians people who know the site really well so I go in there we took about 2 days to do Pleasant Hill Elementary about 990,000 feet they know the site well we get some background we know what assets when we say assets we mean

012anything from a piece of HVAC equipment all the way up to the roof as a whole asset system the electrical um that's just what we that's our expertise area uh looking at every area of buildings uh so we we interview we get some background data and then I go through and use a software tool that uh is not this one it's another tool that we use for capturing data in the field called the KE box um I do my crawling through take my pictures um primarily I'm looking at the age so I want to know when things were installed I'm looking at the condition if there are any um issues that you wouldn't expect for that age of system that knock it outside of the normal industry life right I'm going to be looking at

013quantities serial numbers all all that stuff so we capture it all and we build what in the field we call a a workbook it's just a gigantic Excel spreadsheet with all 372 line items from that school and that's the backbone of everything we're going to do here Mistry has a big library of um as Dylan mentioned we're a national company so we have a big library of all kinds of projects we've done nationally as well as the I don't know if you're familiar with RS means Library uh is pricing data so we take pricing data we we assign scores for all kinds of different metrics that you'll see in the tool and we build this big list of pricing data age data asset data on every component of the building and that drives towards the

014budget that we're going to be showing you guys the Bud projection um let's get into the one pager real quick so if you start on the page with the uh not the narrative but the graphs um in the top left we just like to give a snapshot partly for our own reference to know which building we're talking about the size of it this is Pleasant Hill um so we have the overview of the building followed by the facilities metrics right um particularly FCI I think uh it shows 6 OR7 for this school um that is just a percent percentage and it's a very very helpful metric when I say percentage it's the amount of dollars that you could spend on maintenance in the next 10 years divided by the total calculated cost of that building

015so we calculated uh Pleasant Hill Elementary $60 million you take the next 10 years of what you could spend on maintenance do a fraction you get 7% right so when that becomes useful is hopefully we get to do more schools in the in the district and when we Cate all those on the map that I'll show you that is a very very helpful datadriven approach to see which schools need the most attention from an objective data driven side right uh it sometimes it affirms the gut feeling sometimes it it informs it otherwise we also like to provide uh asset scores we use a 1 to five system um that's just the condition of the asset a three is is what we expect when we see it in the field and I'm going a little long

016I want to make sure we save time for the actual tool demo so let me roll in real quick and just hit on what you see on the front page if you want more detail on those graphs the capital planning tab in the report if you have a chance to look at it later we'll we'll outline what's going on there I I will just make one comment about the dollar values on the graphs what we're not saying is you have to spend $300,000 right away on Pleasant Hill Elementary that is based on industry best practice that's based on the total value of what you could spend and the tool that we're going to describe is what you use to start to budget model and flatten that dollar value out to a more reasonable annual expense

017for the investment in those schools and then we also have a narrative um we love to be able to capture the actual conditions on the site the graphs do a great job but nothing quite Feats uh just pictures and uh and highlights of what we saw uh so that one pager is just a distillation of some of the of the observations uh there's a bit more detailed of a breakdown again in that Capital planning Tab and then the most detailed breakdown is going to be located in the tool that we present where all of that data is uh viewable but also where we can you where you can use the uh the the capital forecasting Tool uh so I think that's a good transition to start to talk about the tool did you have any

018other input there no I I would just I would just add exactly like what Riley had said the data that you're seeing in the executive summary and then the formal physical report this is only where our type of work starts this is not where it finishes this is very good anecdotal data to be able to review with a small team what we're going to show you is actually I don't know if you can see it on this screen see it on but so you know this is what we see a lot in the industry is we see usually these types of of Assessments kind of end right here and this is really good for a narrative but it's really hard to make tangible impacts you know datadriven impacts uh and in decision making just at

019this level so we have access to this is a proprietary tool and like Mrs Bry said this is something that the district has access to in perpetuity this is not a subscription you do not have to pay us every year for access to this tool this is yours you own it and we help you Main maintain it as part of our partnership and it's browser based it is browser based so it plugs just into any of your laptop desktop and uh Network infrastructure I did tell Mrs Bray because this is a live demo it's inevitable that something will break I'm just glad it's not our computer okay gotta love technology when it works when it works while while it's while it's loading do you have any questions just right off the top got it success

020all right close for questions um okay so here is here's where this tool opens up to this is the overview of your District right now you're only seeing Pleasant Hill Elementary because this is the only facility that you have loaded into uh this platform over time as we add more schools more dots will start to appear and they will reflect the condition of each individual building right so just uh I mean pick a to pick a a school not saying anything let's say Stone Memorial is up there right and stone Memorial shows a green you know you could add Stone Memorial then Cumberland County High School and then Glenn Martin so when you start making decisions as a team that helps you begin where you want to narrow your conversations in on and what facilities

021take precedence potentially over others so let's get kind of into this Capital planning function because that's really where Mrs Bray and Mrs kington will specifically work so this overview this Net Present Value this is that $12 million over 30 years that Riley referenced this is all the work that you could do in 30 years this is by no means a recommendation of the work that you need to go budget for now this is for everything such as HVAC Plumbing electrical Roofing architectural um you name it we probably have it in there where it gets really interesting is when you get to this tree map and this is the part that's really good for data visualization so right now you're seeing the overall condition of Pleasant Hill as a building again when you add more schools

022there will be more boxes but if we zoom in and group by none this shows you all of the assets that are within Pleasant Hill that we captured data on so those 371 assets that that you see we have information for every single one of those assets this is good for Kim and for Mary to be able to say okay we have a PTAC in room 109 that is a in red condition and we can even take it further say total score on our scoring metric you know it really isn't important but what is important to you is maybe operational impact so if there's an asset that goes out abruptly which is going to have the most impact on students that's that's a good metric for operational impact taking it further base asset replacement cost

023you know if if it's important for the board to go take care of really expensive priorities or really like low hanging fruit you can filter that way too but let's just go to observe remaining life so if you can filter down into observe remaining life this shows you all of the assets on the lower end that are about ready to be replaced just from a a timing perspective again there's some variance in there because Mary's team does a really good job of maintaining the district I mean truly she does a great job and so there may be some pieces of of equipment that are near or almost past remaining life but because her team has done a good job maintaining them it may not warrant being replaced um where this becomes really uh impactful too

024especially from Mary and Kim's perspective is if we let's go back out to building and so let's just click into Pleasant Hill Elementary and then naturally one of the most pressing systems for school districts is usually HVAC right so let's go ahead and click into terminal package units click in again and this shows you really quick where the troublemakers are and so for again the leadership team from them to get in here and quickly identify where they need to go Focus their maintenance efforts maybe more efficiently this is really clear giving direction um Y and then like Riley did if you click into each individual asset it gives you the specific information so for this PTAC unit we are one year Beyond remaining life uh or we have two years excuse me two years to

025uh the remaining life it's probably going to cost about $2,000 to replace and they know the exact location and the exact asset tag so that way they can go straight to it plug in a work order deploy resource okay cool um to take it further this is where it becomes really important from a forecasting standpoint is let's say you're going through uh am I on your way can you see okay you're fine um let's say you're going through your 5year strategic plan as a board or maybe you're doing a annual review at the at the leadership level you're saying hey you know we're trying to maneuver some funding in the budget we' we got $100,000 that we can allocate to Pleasant Hill so you plug in this scenario and what it'll do is it actually

026breaks out the specific assets that you can go and do within that funding limit for that next fiscal year and so you'll have certain things like for example this fire alarm system it's probably going to cost around $200,000 to replace but it's easy because you can go ahead and kick it out of the budget and say you know we're going to do half of it this year half of it next year and then it'll build into this scenario everything that you can do prioritize based off of the filters that you set so if you're trying to replace assets that are at the end of life or maybe assets that are like I said low hanging fruit it will pre-load what that capital budget will be and what the maintenance effort will be um so anyways

027that's a 30,000 ft level overview of this kind of tool we've I mean spent hours with with Mary and Kim digging into the specifics of it but we just kind of wanted to demonstrate to you the general capabilities and how it could be impactful for you know forecasting deploying maintenance more efficiently and then also allowing you to make strategic databased decisions so anyways that's all that we have to share with you with our time we're happy to answer any type of questions or if there's something you want us to double click on happy to do it so as far as asset tags for for all of the schools what kind of effort does that take to tag everything are you talking about um actually putting like QR codes on it's really easy so what we

028could do is as we go and do these uh assessments what we have and we work with uh the team to make sure that whatever system we're tagging assets under also matches what is already in the work order system that way we don't have two different siloed data sets but it's all about us just generating it up front and then when we're going in inventorying tagging them so all of your all of your costs basis is is to exchange a l piece of equipment is that correct correct so I know over time we we've added two classrooms this a one classroom things like that do you do any do you do any specifications as far as increasing size of units or things that might be needed for that or yeah so that's that's a good

029question so you're asking if take those ptacs for example right I think the way the Pleasant Hill set up is you've got two ptacs in each room say you knock out a wall you want to make it one room and instead of putting two ptacs in you want to put like a two rooftop unit on so that's not accounted for in here but because of our background as a design firm you can approach us and say hey mckinstry we're thinking about doing this go ahead and spec out what you think that would cost and then what Riley and our data entry team can do is go ahead and make that adjustment so we'll pull those two ptacs out of the system and we'll replace it with the the updated system right and this tool can

030be the backb for all of that to capture so my question is um Mary's doing a good job you you're not offering maintenance help in that you're just offering like a computer type uh evaluation system uh not necessarily an evaluation system on for Mary's team I'm just making sure I mean for the yeah right right yeah so we're not going to have boots on the ground like um like Elijah one of your HVAC texts we're not going to step in and supplement for Elijah what we're doing is we're providing information for Mary to deploy her team more efficiently does that make sense kind of okay I add to that real quick maybe Mary could add to that um also a lot of it that we talked about they're they're a very skilled team they know

031what they're doing sometimes it's just a matter of having that surge Force of us to come by and do things like the maintenance techs don't have time to crawl around like like I did and write down and use the tools to capture every single piece of information so we are gathering the data that is swimming around in their heads they know it's there we're just helping to present that data in a way that focuses their efforts as efficiently as possible does that answer the question a little bit more it also makes it a lot easier for for them to come to us or or whoever right right or to the director and say hey we've got to have some this issue has to happen and be able to write down song and verse of what

032it is right more or less so we would be contemplating a hiring you to help Mary's team is that no no no no no no so we are providing information for the board and for the leadership team so that way Mary's team or Mary can go and direct her team more effectively to go address problems in the buildings that need to be addressed does that make sense Mary is by explaining that correctly it's more like a school assessment it tells me everything that's in that school how old it is how long it's been there what I'm going to have to plan for to replace next year it really will help us with the budget and being able to come back to you and saying this is why okay thank you ma'am you're and thank you

033thank you if if you have any other questions too and we can follow up just let let me know okay thank you okay any other questions okay no other questions I think I do have just a little bit of time left I I want to make sure I'm very clear about the proposals that you have in front of you right so if this is something that you would want to do and you see valuable for the board and for the the leadership team um obviously we would want to go and roll this out across the rest of the district so you should have uh two proposals one is for a districtwide implementation and then one is for a more phased approach um we'll start with the districtwide so it should it should look like this

034for context and we can turn the light back on too I got thank you Mary okay is everybody there all right so the proposal is pretty straightforward what we are Rec recommending is going and doing all of this same work across the rest of your buildings and so that would include all the elementaries middle schools and the two high schools and it's just to be very clear for the two high schools as well um that does include going and checking the condition on all of the athletic field equipment as well so lighting Fields architectural structural components as a part of it um as part of obviously this next phase regardless of size you'd get access to the inventory workbook that um Mary and Kim have access to on the back end that's all of the

035raw data you get of course access to everything we just showed you through our platform and then you'd get individual reports for each building so all of this would be rolled out uh for each building uh we spec of course all the buildings and then what it would look like for us to go and do this districtwide um the total project cost would be about $285,000 for all of the remaining schools um we could be procured using we do have uh tips attached to this um this document we are considered Professional Service um if that's something that you'd want to pursue so that's it for the first proposal again if we need to get deeper into it or if I can answer any questions happy to do you have a question no okay all right

036and then the phase 2 three site proposal which looks like this this is an alternative so if you decide hey this isn't something that we want to go and roll out uh whole scale throughout the district then we can break it up into phases uh so we have it slated for another three elementary schools right now um The Proposal looks exactly the same as the districtwide proposal the only thing that's different is the uh cost for us to go do that work which is about $89,000 now board's going to make the decision that that you'd like to make um there are some economies of scale if we go and do more buildings at one time because we've got obviously Riley and team on site there's less data uploads that we have to do we can

037do it all in one batch um we do have it slated if we were to break this up into chunks can do it in multiple phases over time the cost difference be about $200,000 so just putting that out there so the board's aware of it um anyways that was a lot of information there will be no quiz any other questions can you estimate possibly the cost savings or cost are you talking about from a what perspective well so I guess from a from an efficiency standpoint we obviously have old older units that are not efficient and then also from a downtime perspective yeah yeah so we can we actually do that a lot with a lot of our other clients so in this first this first pilot program this is what we've called Pleasant Hills

038a pilot program right we didn't want to go and do everything all at once because we may bring it back and the board may say I don't think so but what we do with a lot of our clients is they actually want to calculate energy impact so it's exactly that right it's what's the existing energy consumption of our current facilities and then we can go and build scenarios that project energy reduction and savings and that same tool sorry far M that same tool that we had has other modules that you can add to it same browser base there's a utility dashboard things like that that answer your question yeah I think so any others well I just want to thank Mrs Bray and Mrs kington I mean really this is kind of been a this

039has been a great project for us we really enjoy it like we love like I said the client that asked us for this it was you know because they wanted to be able to do this with their own facilities and they wanted to make or strategic decisions and just have access to good data and that's really what I think jazzes us up about this is because we see the tangible impact and it's more of an enabler right we don't have to do the work we're kind of working our way out of a job um but it's it's good information for these types of organizations so uh we appreciate the opportunity to do so and hopefully we can do more of it thank you both thank you thank you thank you next item is a discussion

040on Stanley Street property yeah this was just a a mail this was mailed in from a group in Sparta I'm not sure what the company name is I just wanted to make the board aware it's 5 Acres right next to the CC HS Stadium I do not recommend us sell selling that because we're looking for Tennis Court locations and other things so um I just want to make you aware this was sent and I don't recommend selling it but it's the board's decision so any questions was this is that little handwritten letter yep yeah it just came in the mail but I want to make sure y'all are always aware of that kind of stuff when it comes through thank you mhm are okay next is a proposed payout for outcomes monies so miss Bray

041has created if we give every employee just a flat bonus from the outcomes money she has created what it would look like and what that amount is so if you have any questions for Miss Bray so miss Bray are you um proposing about everybody gets about the same amount yes okay um every employee fulltime would get $64 and then anybody that's part-time basically get half that's very similar what we did with the eser bonuses and you don't have the different uh you don't uh differentiate from uh certified or non-certified way I proposed it was everyone got the same amount which is what we did what other districts have done which is what we did pardon the first time we had I think certified got one amount and non-certified got a different amount but most of

042the districts around us a lot of them have done everyone the same amount thank you Mr chair yeah um Mr step why did we not consider this for outcomes last year what what's the difference in last year and this year and do we have the do we have everything being brand new uh the board decided to use it for other stuff um but this is what you guys asked for so I did this way we can break it up other ways if you want to I mean I I'll put it Miss break and set it up however y'all want to the discussion last time was can we spend this on the teachers for a bonus I was like yeah so had Miss bre calculate it for you so as far as the budget goes are

043we looking I mean that's 7 $24,000 correct m is there is there potential that we may need that for something else next year or we looking yeah the board could decide to use it for part of the pay raises the Tissa which we're going to get we're going to show you here in a minute the pay raises that we required to do we also like to do um classified also so with the TSA money and that's another agenda item but with the TSA money um if we do 3% classified and then do the flat 17 I can't remember the exact number we're going to be about 60,000 short from the Tisa increase and that's what that's going to show later uh so it's possible if you want it to you could use this towards the

044pay raises it's just up to the board to decide thank you yes sir this isn't this is just money that's coming extra into the budget this is the once they calculate academics and CCR data and all that we get so much we get certain amounts of money for different things MH and uh so we don't know what that's going to be until December I think is when they first K it out so no this was not budgeted because we don't know what the number is going to be uh but the discussion this year has been teacher bonus or employee bonuses but if you decide to to use it for part of the pay increases that we're proposing I mean that's that but if we did it for the pay increases that would be something that

045we would have to um budget for continuously where doing this just for a bonus is the one time it's not a base pay increase we do it as a bonus it's a one time and and the board could decide to do this every year I mean it's up to up to the board but the outcomes uh I'll send the the rules update of outcomes to you I printed it off I can send those to you so you see where it comes from but there's a elementary school outcome targets then there's Middle School outcome targets and there are high school outcome targets and it explains all those and then there's additional High School outcome targets for students with disabilities right so the more those that we improve upon each year the more money we get so

046we hope it's not the same next year we hope it's more right that's the goal but I was just meaning as far as to do it in a raise as part of a pay raise that's something that we would have to go ahead and look at you know for the budget every year correct um so this would just be using it for just this time for the next December the board will have to make another decision on okay that out comes money often Mr step where does the transportation employees fall into this they're classified Personnel okay they're all part of it so Transportation cust teachers classi part time okay that's what I just wanted to make it's full time full full time okay thanks transportation is right so as as far as our fund balance

047goes right now and and how we look next year do you feel would you recommend the bonus or would you I think I think uh so what what I've been communicating is we've had to use the fund balance to make a balanced budget to meet the pay increases that are required by bilding course this County traditionally if they do pay increase for certified we also do it for classified so we've had to dip into the fund balance the last two years of that correct M break our projected fund balance which you'll see later on this agenda is going to be approximately $6 million uh the required by the state is around 3 million right now is that correct it be 3% of whatever our expenditures for next year are correct so it puts us really

048close to that number um so I mean I this would be great for bonuses I think everyone's doing a great job but using it for pay increases also would help us in other directions so the board you know you guys would have to decide which one you feel is more important we're going to try to balance the budget you guys I'm my proposed budget Mr Bray and I are working on is we're going to try to make it balanced without going into the funds that's our goal and that's about and that's including using this as a bonus this would be yeah this wouldn't be calculating in next year's budget this would be used right now if that's what the board would decide to do but if we don't use it now then it would roll

049into rolls into the fund balance and then when we're budgeting it can be used for pay raises or whatever you the board wants to do we got two more years of pay raises right before we get to the required 50,000 that'll be 1,700 and something this year for cl for certified same for next year um I don't recommend doing the whole lump sum this year because you have to dig in the Fone balance so if we wait on the TAA increases they they project the increases for next year already too approximately so that should pay for those pay raises again did we not do a a a a large amount last year like 8% or something when did we do year the first year when the law passed we did 8% 8% and then the

050next year we couldn't keep doing those types of percentages cuz the fund balance will be gone at this point so we did a flat number 3,000 that's right that's correct that leaves us with approximately 34 to 3500 left to get to that for the certified so that's why I recommend just doing half of it this year then I'd recommend you guys doing half again next year and that gets you within the law the classified we'll just have to talk about percentages uh when we get to it there's three different percentages for classified that shows you um the charts show you probably already seen it the charts show you what that's going to look like within the budget in my mind this this money this T of money comes it's the outcome money from how teachers

051did basically throughout the year or whatever onap testing and everything else so to me they deserve that money I mean this bonus money is is theirs that's how our our district got it to begin with is because of the work that they did correct year the first line of the guide didn't mean to cut you off no no you're fine first line of the guide the T of investment student achievement act provides outcomes bonuses to districts that achieve specific goals in student performance yeah so so in its paperwork it says yes that's what their plan was to use it for yeah and I'll send y all this document it's or you can Google it tdoe t outc com and it pop right up any other questions on this one do yall want me to do

052anything else Miss bre you want different calculations or is everyone good with the one L I like the way it is look good even or um yeah cuz it teachers should get more it takes a whole team to to get to there you know in my mind it's not just pieces and parts here and there it's across the board bus driers too I mean and and the cafeteria all fulltime noors you got some cafeteria people that aren't full-time you got some custodians that aren't fulltime that's with the classified where it says part-time prated there's 11 that don't work in so the classified full time is that you said that's Transportation too or is that mostly it's teacher assistance at work hard time the fulltime though is transportation everybody else yeah everybody that's bus drivers too

053M yes sir do they do they work full 8 hour days that's how they're paid gotta that's thank you mhm if yall have any other questions just call me I mean Miss Bray is right next door to me on purpose does a great job okay 4C is a resolution for scholarship legislation and bonus this item here so this is this is a resolution that the tdoe is at for the law the legislators have asked each County to um pass Board of Education to pass to get the $22,000 bonus to certified teachers that are directly working with students they have not defined exactly who those are the superintendent we've all sent in our questions we're waiting on a reply I'll get that to you guys directly when it says if it's you know only certain types

054of teachers only certain whatever they're going to have to Define that but this is the resolution uh once this law passes that um that we would have to to um pass in a board meeting hasn't that law passed yet 12 yeah it is that's why the and this resolution is from Mr mcari so he's worked on it you and I were at that meeting that they talked about that yeah we were there at the leg yes sir so so this will be on the agenda for Thursday we've already covered it in the retreat as well any questions 4D is a hazard mitigation plan resolution Mr Cole would you like to just that sure so the hazard mitigation plan is a living document that we are required to maintain um at the county level as well

055as all jurisdictions within the county basically uh this is a FEMA approved plan that has to be in place in order to seek Hazard mitigation Grant funds um so uh the kland county school district is the only jurisdiction that my office is waiting to get the resolution on everything else been approved and passed by a FEMA in all the jurisdictions within the county uh if anybody wants to get into some boring details I'd be more than happy to O you that's more of a formality than anything any questions so will we be able to see the mitigation plan at some point if you want to yeah that's a pretty thick document but that uh is it on the website somewhere TR no all it's um some of it has to be reducted for security purposes

056and other things or it's just it's a thick it's not on the website or if you want to copy I can get you a zip drop okay any other questions and I I do want to add so with a project we can either take away project in the plan for the school district at any time that's no problem but it's a cost share so it's not like if we apply for a hazard mitigation grant that it's going to be 100% of the cost um it's a 25% on the local share of it so female pay 75% so in in section one it says uh and agrees to be governed by the hazard mitigation plan dated 124 2025 so does that mean we would we would be responsible for financial burdens tied to this plan only

057if we opt into a project we would still have to vote on it as a board yeah so the like the school board as a local jurisdiction would say we want to I don't know we want to build a shelter for tornadoes and then we'd have to go through the regular processes and the Grant application process with FEMA uh and then pass fail you know then we get the results and find out how much your bill is yeah okay and it's uh updated every 5 years as well so 5 years the next board will have to adopt a new one and that's required by a FEA right yeah yeah and then if we went ahead and did say your tornado shelters as the example we would be 25% as far as 75% would be would

058I'm sorry no you're got 75 steam as cost and we would be paying 25% that's I'll give you example we're working with the city of Cross on their Rec Center they're going to put a generator on it they're going to apply for your mitigation funds for 75% of the cost of the generator not the rec center of that project to use as a shelter for whatever's needed cool thank you Travis 4 e Homestead fence status so those bids were open last semester and awarded out the contractor um we have to wait till our turn with the contractor and the weather break but I'll just read to you what the contractor said um said after an estimated start date between and I think I emailed y all this too estimated start date between March 24th and

05931st if given perfect weather it would take an estimated 4 weeks to complete this project however we do not expect perfect weather and also do have other projects as well going on all things considered I would estimate a completion date in late April to miday this is dependent on weather for the most part and our already scheduled project so we're in line it's just a matter time who is the contractor Tennessee fans Tennessee fans tenness f what about the front this is just what the board uh approved which is the backside is it plans for the front if y'all would like me to to to put that in place the board can vote on it do it but the board just voted on the back but we we we haven't got quotes or anything like

060that we have an estimated linear quote yeah that's that's just for the back or the front and the back that was use the back we did do the back but we got quotes for the front also in case y'all voted for us to do that also okay we just voted for the backside and to move the playground which we've done that and we have moved the playground kids in the back of the school that the maintenance did a great job doing that yes he did thank you there's no other questions we go to 4f discussion on executive committee policy 1.30 whoever request this wants to speak yeah so uh I just U was wanted to clarify on the Committees so that is it does require a board vote to create a committee is that correct

061for this policy yes and then the Committees don't actually make any decisions correct so I just wanted to verify that with you so that it was clear to all of us as well yes when we used to work with committees um the Committees kind of discuss between themselves anybody could in put input where they wanted to put input and then we we had to bring it back before the whole board or the committee had to bring it back before the whole board and then there could be more discussion and more input and then vote so um so is there an issue with having a committee I think the issue was that like she said you have three people meet or four they come they meet whenever they meet and they come back to the board

062and report and to go through it again decide what you want to do so they weren't they weren't zeroing in on something that was decisive they could they could make a strong recommendation of something in a policy and there might not be any more discussion but there might be did it did it ever go back to committee because okay depend on what it was I'm I'm just curious why we're why we're driving against that that option as a potential I think we had like 70 meetings one year so that's a lot to go to most of the members on the board want to go to the committee meetings even even if they're not on the committee so every other night count of a meeting isn't that why we made we made special committees and did

063away with the standing committees so that we could focus on specific topics yeah that's why we do work session instead of all the committee meetings there's business for any committee like five or six or seven different committees we can meet here at one time and everybody hears it everybody's in on the input but so far we've had six hour work sessions which I'm trying to avoid yeah 6 hours if you got six committees and they meet for an hour and that's 6 hours then it comes back to the board to decide on it's extra time there too it's um most of the time a committee meeting or work session involves central office people so they were staying two or three nights a week saves them that trouble too so they're here we need them we

064can tell them we want them if they're not you know then we can ask Mr step to bring them again but with the work session it's a combined committee meeting for all topics you see tonight we've talked about policy fences building and grounds a lot of things are in here so it pretty much covers everything in work session but to have a special committee set up you can do that too if it's really in depth something that you want to do one I'm might take a lot of time days weeks whatever okay so they can research it in depth come back with a recommendation okay thank you I just wanted to clarify yeah no problem so there's also attachments here for the board committees and executive committees there a question about either of those or

065is that satisfy your questions yeah I think that satisfied my question okay okay and then 4G discussion on public comments I have a question about the executive committee um I I know that um it's the the uh board chair and and the the um superintendent can anybody um can anybody that sitting on the board um ask a questions or or or I I know we can't be in the committee with you I know we cannot be in the meeting with you but can we ask a can we pose a question to one of the members yes before y'all meet yes and you usually do send a text or an email about putting something on the agenda you call Mr step anytime okay so that's normally how we get the information call him or email him

066or if there's stuff to put on the agenda like we do here that's what we did got an email okay fact that's the best thing to do is talk to him as often as you can find out all you can when you can y I reckon you're avable aren't you yes sir okay so 4G policy 1.44 and 1.42 discussion on public comments policies I was asked to be put on here go ahead so I I think we've already kind of talked about it a little bit but so Comm any comments or according to the policy are supposed to concern something on the agenda that's not been followed recently uh how can we word this or manage this so that that that takes place um is that a point of order during the meeting or how

067how is that something the chair will take care of normally it's it's followed pretty closely but when there's a lot in the community's mind we haven't shut them down we let them ask questions talk they want I guess the board could go into meeting with the council and decide if that's something legally we want to do or not but so it's policy policy yeah so we're not following policy part of it is La we're required to have a public comment section but they've also 30 minutes their subject matters got to go with the agenda as well right normally it's a voting meeting and it has to be something that's on the agenda to vote on however we have it open for Community comments on work sessions and other meetings too well this is the first

068work session we've had with Community comments is it no we yeah it is we had a retreat we had a retreat with Community comments yeah but we haven't had a work session with Community comments on it since I've been here it's not a common practice because there's no actionable items yeah which we got members here in the audience that have spoke at work sessions before [Music] when yeah when asked I mean whenever there's been a question to the public or whatever else maybe but as far as just in general Community comments we haven't had that on our agenda for work session for work sessions yeah can you all try to talk into the mics I'm just trying to clarify if we're going to if we're going to follow policy or if we're not going to

069follow policy that's what I'm trying to clarify We are following the policy but we can add to the policy can we also add uh something in the policy that requires uh proof of residence I think what we should refer to council for that I'm sorry we should refer to our Council for that okay mean like on the driver's license or something yeah are you concerned my God sorry we're your neighbors no we not but if we you know if we if we've had these policies and we make them and and they've been our policies for a while um we have to follow because there're supposed to be our Lo rules and our laws that we follow that was my understanding we don't have a Prohibition against using Community comments in any meeting is it we

070have to do it for regular meetings and agenda items there's no prohibition yeah there's no prohibition to having it at every meeting or whatever but it's subject based also making sure that the subject that we're discussing during our agenda is something that they're wanting to cover on their Community comments when they sign up for Community comments is there a place on there yes that asks for the subject and all that stuff so we know what they're going to address yes and we have the according to policy we have the obligation then to either give them time or not give them time as a matter of whether they're addressing agenda item issues correct yes so should we add something to the policy that um allows the board to review the request for com the request for

071Community comments I just I just noted to to email mccardy to get get his opinion on the law okay and if you can add those things to it or not so hopefully he's usually pretty quick about getting that back so I'll send that tonight after the meeting okay and I'll forward or he'll probably email all of yall what his recommendation is thank you okay we had a request for 4H not the 4 organization but discussion on cell phone policy an example from putam County um we have a cell phone policy already so why are we trying to change over to um putam counties so I ask to have that added to the agenda the need and the reason is because our our cell phone policy is is fairly um I guess lenient or discretionary and

072I think it was done that way on purpose I I wasn't involved with that policy but I noticed that puam county has added some some U more strict rules on that policy the district to all of Tennessee ready to do the same thing so there's also a bill uh in in the house right now that's being reviewed for this as well yep I know Warren County's actually taking cell phones completely out of their schools M um I just I just wanted to bring this up and show what putham county was doing so that we could start considering are we going to stay with what we have or are we going to move towards some something that allows a stricter uh less discretionary how do you know how long putam had their policy it's not it's

073not passed yet this is a draft their first draft I it's under first somebody's doing something better than we are I don't care where it comes from we'll look at it um one one thing that thought I had I really likeed the policy once whenever I read it went over it um as far as eliminating cell phones and getting rid of them and things like that and then I had a different perspective and I think I sent you guys that that email about uh one teacher was saying how useful some cellphones and they're going to kids are way smarter than I am for sure on these computers and things and if they want to chat and back and forth they're going to find a way around it um and so his his view of it

074especially in the upper grades I guess uh junior senior sophomore maybe even freshman um his his view of it was that they're helpful in certain class situations you know they're helpful as far as being able to immediately get to some information or or look something up or Google something or whatever and so his he wasn't against the cell phone policy getting stricter um outside of the classroom necessarily I guess like the hallways and lunchrooms and things like that I think that's what the a stricter cell phone policy was um was getting people to get more FaceTime kids to to have more FaceTime with each other and things like that which I'm all for and think it's a great thing um but at the same time being able to at least allow whenever we look at

075this more in depth I guess we need to maybe allow for some teacher input of of how they can use them and involve them in their classrooms to advance the learning process instead of just flat out no we're not doing nothing um I I think we need to have some type of uh round table with teachers or something to to get their input especially the upper grades the lower grades I I understand that they're everywhere you know what I mean and getting them to focus just for 5 minutes is hard enough so uh but in the upper grades for sure need to have make some exceptions or whatever per grade level maybe we have cell phones from kindergarten in our schools I know i' talk to the teachers so we have kids at from kindergarten

076up to 12th grade and some of the you got to go on and read some of the reports of the schools that have gotten rid of their cell phones yeah I I contact with teachers and student their learning has gone from D's and C's and not even showing up the classroom straight up one teacher in Illinois said the thing that he noticed right away was kids walking down the hall looking at one another having conversations he said he hadn't seen anything like that in years and then the bullying one school in Illinois reported their bullying went from 97% to less than 2% yeah he said an occasional argument now and then but it wasn't the bullying that they had in in the past so it has done them great favors and that's and that's why

077I say I I think it's a great thing personally I think it it's a great idea to get rid of them out of out of the schools completely um but then I I'm not an educator either and so in talking to to this teacher or whatever I I can see where there's there's uses and maybe if it's not cell phones uh or people allowing their personal cell phones in the class how can we upgrade our systems our our computer systems to take advantage of that same technology you know what I mean how can we uh achieve the same so I think he s that the Chromebooks didn't allow access to certain websites for research and things of that nature so filters put in place we also have tracking place so if there's certain words that

078pop up in somebody's message to another kid or anything like that it automatically goes to technology and then they automatically report it to if it's a threat or something like that it's automatically reported to Mr Magnuson and his task force team if it's anything else that's inappropriate then the principal is notified and they take care of it so we can actually monitor the majority of that communication if not all of it if they're using a school device Mr and then the drugs too the drug activity on the phones is just unbelievable so this is going to have brosen cons and we've talked about several cons here but let me tell you all about a positive note and I'm I'm on the fence with this I've got two kids in school last week week before last

079I went to my oldest parent teacher conference CCA s and her and her teacher showed me a trick that I'm going to start using for my work she sets her phone down and it takes those notes but the teacher's talking she can refer to them later so well this is a double-edged sord we need to be real careful on what we do with it because we could be taking a tool away I get the bullying and and you know that starts with the parents like if the parents you know parents got to be parents until their kids are out the wrong way to use their phones at school but you know I think we need to look at this real careful before we do a knee-jerk reaction to this policy and that's why I doing

080it yeah I agree with you Mr Cole and Mr Matthews that's why I say eliminating or or getting rid of them in the hallways and the in the lunchrooms and things like that if they're seen them they're taking up you know if they're if they're out outside of the classroom use thing then they're taking away but if if they're benefiting the child benefiting the classroom why would we take that away you know that's that's like like Travis said there's it's it's a fine line that we've got to walk or work with that would be a good question for for like waren County Schools what are they doing to still have access to what they need to in the devices yeah I'd like to see what it does with their test scores too I mean bullan

081on the schools in Illinois unbelievable the difference in their gr unbelievable so I guess those advanced classes we could do devices in there that would that would allow them to access for that advanced class maybe I I don't know if you can separate the advanced class from the other classes or somehow have a device that's just they don't separate anything in waren County it's leave it at home in your car your school yeah we our technology department has a lot of different ways they can help out that the uses of technology in 9 to 12 is different for sure they get announcements they make appointments counseling appointments schedules different things so it's useful yeah I looked at this policy so far it really doesn't say much different than ours it's just got a lot of

082words you get down to it so other discussions on it okay then discussion 4i policy 1.81 emergency closings Mr Matthews yeah the reason I asked for for this is um one of the things that that the the public has made abundantly clear is how they appreciate how Mr step has called off school early uh enough to give them an opportunity to find child care or whatever else uh for the next day and so my question is and I pose it to all of us you know our our entire job is to create policy that really helps and benefits our schools our system everybody and and so um is there a way that we can set a time and I know that there's always going to be emergencies that are unforeseen or un but like for

083snow days and things like that we've got pretty good meteorology Department around our area can we set a time limit of say 6:00 that no matter who the director is they know that at 6:00 they've got to make a decision close schools or not so this Travis is I I'd love to answer this so in the Upper Cumberland area we get weather that's not always forecast accurately yeah and winter precipitation is for even the most seasoned forecasters the most difficult call to make yeah so some days you could do that you could set a you know a 600 p.m. deadline for going off school tomorrow and then tomorrow it's going to be 45 there ain't going to be a snowflake anywhere in the county you burn one of those days so uh and and my

084team has worked really closely especially this year making drastic improvements for Mr Steph and his team on making those educated decisions and while you know a lot of times this year the evidence is has presented early enough to make those early calls right I think it'd be dangerous to make a policy saying you've got to make a decision by them because you're going to run into unnecessary overages on your ankl weather days and I guess I guess I'm saying it more for days like where we had so many days in a row instead of you know if it snowed 4 in or 6 in or whatever and we know hey it's going to be we're not going to be here tomorrow we're not going to be here the next day or whatever for days like

085that but I'm I'm you know a 50/50 shot um because I don't know people call and ask are we having school tomorrow we having school tomorrow and they start doing that at like 2 or 3:00 in the afternoon you know they want to are we are we having well I I don't know you know and so that's that's more of the line where I'm trying to follow is is on days whenever we know we can't do it because of roads and things like that yeah go ahead and set a time hey 6:00 and that way not only we know but the the community as a whole knows that at 6:00 we're going to have an announcement so I'll give you a scenario last year that I run into that comes to mind where that's not

086going to work and at 6:00 5:00 6:00 that update from the Weather Service said nope yall are good to go tomorrow go have school right the 8:00 update said better at it again so I think I think the best we could do as a board honestly is just encourage the director to make timely decisions with all those elements in mind rather than trying to pinning down and say you got a timeline to make and I don't guess I'm necessarily trying to pin anyone down I'm just trying to give reasonable expectations for parents that are having to find Child Care the next day let us see if we can't find some reasonable expectations of a time limit you know of if we know we're not going to have school U because of Roads or this that

087or the other and I'm this is just posing questions of how we can better our mergency closing process you know what I mean my process is always being notify the parents the day before I've always done that yeah and that's what I mean but we've had others in the past that have not done that we've had others in the past Janet Graham was one of the world's worst for waiting till 5:00 in the morning uh and and trying to notify so and I know as a kid we always had to wait for the screen to roll through you know watching the watching the local news so Mr step you've got the floor go ahead no I was just saying I I mean I try to do it every time the next director y'all want to

088make that a requirement you know that's and there to and there is a possibility in the past we've had directors call it 2 hours late and then of course if it got really worse in those 2 hours then they call trying to get people home that poses a nightmare for child care yeah I try I try not to do that there's yeah I think I've done it no I don't think you have and that's why I say I'm not trying to pan anyone down I'm just trying to so that so that the community can have a reasonable expectation of timing it is all and I mean we could word it to the to that point um that hey this is not going to work every time but as reasonably achievable um we would like to

089have an answer by such and such a part I understand right I'm just afraid that's put a lot of faith in interpretation of an individual yeah yeah that too yeah but I I just brought that up that was that was my thinking and thoughts and thank you for ilding me okay or J update on the stone Memorial High School yeah Miss Bray is currently getting quotes and more assessments I think Mr Chamberlain is here to talk a little bit about it I'll be glad to from here me to come up come on up that helps helps with the transcription everybody glad I made it here from Cookville was good um smhs um we met with B line is one of the the larger companies um in the state that does this kind of work and

090we work with them on a number of athletic fields and and projects over the years so we have a lot of faith in in what they tell us um they've been very good to come over and look at when we've made a call to them so we had them out I believe it was last week two weeks ago it's and they provided some numbers back to us as far as the football field goes they've given us two options to look at uh one would be replacing what's there with natural grass um and our our recommendation in theirs as well would be that would be Bermuda uh we never recommend the use of Fescue for athletic fields it just doesn't it's not durable enough not Hardy enough to take the abuse that's there um this would

091be replacing it with uh with Bermuda we would sprig the field a new sprinkler system um they're also advising at this point to go ahead and install an under field drainage system as part of this um that can tie into to the perimeter drain that's around there now uh so total total cost on that effort would be $785,000 is their estimate to do this so um that that work could be done and be in place and ready for August uh with the with a release in the next say 30 to 60 days for us to get a bid package to put out this is an estimate from them it's strictly an estimate um because of the size of the work obviously they'll have to go out for competitive bids but that would be a number

092to go back with natural Bermuda Turf new sprinkler system new under under field drainage but there was some uh concerns about drainage I mean um they talked about drainage we did the we did the field originally it was it was our civil engineer who was at the time working in our office was actually an employee of ours the field is is designed with a crown which is typically what you see done um did not have an under field drainage system that was something that just wasn't done 20 years ago it's something that's kind of been pushed more and more lately the field has a perimeter drainage system around it um so everything that the crown of the field goes over to the inside perimeter of the track there is a drainage system there that drainage

093system then takes any water coming off of the track also off the field and diverts it off into two locations on it would be the south side of that field um I don't think the drainage system has been maintained properly over the years Al this you're going to get grass clipping in it over time is just something that needs some maintenance um the grates that that are on the top are removable um looking at it we walk it again with Baseline there's probably some work that needs to be done on that drainage system that's there they've included that in this number also some of the the grading that's on top is has weathered worse than some others it's replacing kind of what's been damaged or what's what's corroded a little bit that's included in this

094so the field had a drainage system it was a perimeter drainage system and again that's pretty typical U cchs has that as well um it's not the the full perimeter it's got the drains on the side and it's so that's that's fairly typical for Fields so there would be a little bit of savings if we didn't do the under field drainage but I think at the the scope of the work at some ball here it would be our recommendation um we also asked them to look at a Synthetic Turf which is kind of what you're seeing more and more facilities go to um this would involve taking the crown out of the field which obious viously all of the athletes and coaches like that more of a level field rather than the Crown um going

095back with the Synthetic Turf um you're getting about a about an 8 to 10 year life possibly 12 on this um you're looking at about a $1.2 million cost to go back with the synthetic um less maintenance longterm that you would have on the Bermuda field but it's certainly a a higher initial cost to start with um The Bermuda really maintenance on it that's the nice thing about it maintain overtime over over uh sand where you get some low areas in the Bermuda if fits maintained well and you go back with sand it infills quickly you know it's just something that should be done over every spring kind of go over over that Bermuda field I'm not sure where it was replaced to Fescue over time um don't know that answer but that was done

096probably five or six years ago correct but again that just wouldn't that wouldn't be our recommendation for for the field so those are the those are the two numbers um on the field itself um the track um has lived its life that's the original surface that's been there so it's pushing 20 years wow um so it's I think it's it's held up well honestly um it's just time for it to be replaced um that's about a I think the number we had was $790,000 to rep replace it back with the urane system which is what we recommend that would be all the striping uh that's taking off the surfaces they are going down and coming back up with a laser graded asphalt topping on it so again that's that's kind of in line with what

097we did at cchs a few years ago as well so those are the numbers for for that work over at smhs so 700 for the field and 700 for the Trap yes it's not inexpensive said Mr chamman you said expect an 8 to 10 year lifespan with the synthetic field in your opinion you're saying the field was not maintained properly if it had been what's lifespan before we have to forklift do for the Bermuda really it's I mean it's unlimited it just requires work and and again it's it's not something your normal you know Browns crew does right they they M grass they it it takes effort you know and I applaud the the coaches that have tried over the years booster clubs booster club it just it takes some effort but the Bermuda really

098is there I mean you can do some respring if you need to a little bit of it um certainly the perimeter drainage system needs to be maintained and cleaned out every few years but uh it's really in our opinion it's it's unlimited and it's l do you have do you have any idea about what the what would if we went Bermuda or whatever um could you calculate or estimate what the I guess we would need to budget just for maintenance over the that would be hard I I don't know that it's a lot of expense it's just someone that knows what they're doing probably more than anything else with the right equipment and like I said once a year you go over if you get low spots that develop just from from use um you

099can put sand on that so that's not an expensive thing to do it's probably really just more knowledge than it is high expense to maintain it so so really it kind of leads into we need somebody that knows what they're doing to take care of I think that's the key thing like I said it should have never gone to Fescue to start with just that's not not a good surface for a football team when I first got here cchs was not a good field uh the coach has hired a a not a Turf Master but somebody that that's their specialty they come once a month I believe correct me if I'm wrong Dr madx but they come once a month to spray and then give him his marching orders on what he needs to do

100on that field and he's rejuvenated that field from where it was to now it's it's a nice Bermuda it's everything is good they worked on the drain so it's it's it's functioning so um Dr Maddox is working on our contingency plan if you don't spend $700,000 to get SMH field back in working order with Bermuda also which that would be quite a bit less money um maybe 60 or 70,000 maybe um but that incurs a lot of sand tons of sand and you have to kill out the Fescue and then see what ber you have left and sprig like he said so the process he's talking about that's the plan right now in case y'all do not want to spend that $700,000 and we can put more life into that field but we're ultimately just

101kicking the can down the road I mean well cchs is fi in really good shape yeah cchs did it but they did drainage work around that around that field a few years back too right but really no no different than what's oper smhs it's just it's instead of having a full drainage system around the field cchs has two area drains on both sides field drain to once's at smhs will do that same thing um if if the drains are if they're maintained they're maintained can they be fixed now yes yeah that's little bit of expans one of them there was some issue on one end of it they had a little bit of a I'm not going to call it a sinkhole cuz it's not that but we had just some erosions that occurred that

102need to be dealt with um at the track U but that was independent of the football field itself but Mr step's correct there could be there could be some funds spent on it um less than this you wouldn't get the under field drainage part of it but it functioned well for 15 16 years without that yeah so Dr Maddox is in that plan right now so depending on which way the board goes he has a great plan he's explained it to the board before I believe uh from mut there no on the maintenance projects we have two that are not going to be completed this year so that there's going to be some funds left in the maintenance budget so is that something that we can move is that something we can move to what

103to thetics is needing done yeah that's clear the board that would be great uh we're how far out are you before the next step is going to hit if you want to give us a quick time I'll give you a quick rundown and and Mr Chamberlin please add to it if you need to but just like you stated there's four corner drains on that field and back when I was principal we removed one of the drains and put a riser on it and then put a grade on top of that So the plan is to take the other three drains and the other three corns and do the same thing put the Riser on it bring it up and put a grade on the top cuz right now the drain is designed in such a

104way that it's got this 8 to 10 inches of dirt on top of it the you like the drains at the field no I'm talking about the four corter drains not the not the French drain that goes around the track but there's four different drains on that field that we dug up before in the maintenance department Mary can confess with that and we added a gray on top of one of those so why can't we go ahead and dig that back up in those other three corners put a grade on that so that the water will go down down and what happens in the field when you start overseeding everything with pescue uh Bermuda grows up about an inch and a half it's designed to drain fescue you have to cut it around 4 in

105and last spring when we first looked at the field there was a lot of bare spots cu the the Fescue would grow in clumps of grass and so it be a clump here and a clump here with dirt in between it there was nothing more than we can do except let that grow cut it a little bit higher and it caused other problems because when the sprinkler heads pop up with Bermuda they only have to pop up a couple of inches if you got 4 in of grass they have pop up a lot higher that caused a lot of puddling along the in the football field that field always drained just fine uh we had a good stand of Bermuda like you said five to six years ago we've got to get it back to

106that now the next step is the first of the second week of April we're going to apply revolver on the entire field we'll put an agent in that revolver which evolver just kills everything off the the vermuda is currently dormant and it will not come out at that time high but if we kill all the grasses off we need to go in and treat it with a lot of sand and you drag that sand into the low spots very similar to to treating an infield of a baseball or softball field spread that sand out we still have to have a crown on that field get this natural Turf it's got to drain somewhere once we spread the sand and get it drugged off then we can aate the field we have to see what we

107have left just like Mr CH would stated there's Bermuda under there it just depends on how much Bermuda is under there and once we kill all the Fescue wall and I think there's some winter r on it as well we'll see how much Bermuda we have now we've got an estimate of what if it's just totally baren and we have to side the entire surface from inside the track area uh that's going to be approximately around $60,000 if we have to do that for the entire thing that's just for the grass do you have time to bring the Bermuda B yes it normally takes if you were to sprig Bermuda like he stated that we if we were to sprig it uh good weather and you treat it well and and you water it right

108you can be on it 6 weeks okay when it gets hot and that sun gets on it it takes off yeah it it loves it loves the heat it loves the water uh and it loves the sand the other thing I would offer you know one of the things about Bermuda folks get excited about it in the fall when it tends to go dor it wants to Brown out that's a good time to do some winter Ry on it if you want to get a little green color cuz that winter R doesn't survive die out over the winter time but it can add some green to it so we we've had school systems do that just cuz Hey we'd like to keep a little bit of the green look to it but when it goes

109Brown I mean it's not hurting it to play on the plan no no first for all just going to turn complet the brown yeah so then we can get the guy that comes to speak to CC just as coach well Dr madx is working with a person that works for C that maintains those athletic fields for the city they look pretty much here well Additionally you have to have real bors uh not re but you have to have the real Moors in order to treat those Rea fields and and we've got some work to do on some and I've talked to Mary and Kim about that we've got some mores that need to be repaired or being repaired right now because you can't run a regular rotary Type L more didn't know that either so

110we've had those Moors before but some have been setting around and and not being used so they deteriorate so we got a lot of work to do and we're doing it at both high schools at the same I believe that they were taking one of their MERS today have I'm glad we have a plan yeah you guys the board's going to decide what you want to do but I have to set back and plan on how we can fix the field and get it prepar for football season so whatever you guys decide to do we'll do it but I have to plan for for uh contingency plan here right Dr Maddox what would be the Max cost you think for I think your contingency I'm all about doing things cheap and sorry don't put this

111in the paper but I use a lot of Chate the last time we had we had put s on cchs field as coaching staffs we had we had players we had Parents we had everybody out there helping apply s to that field uh I would look somewhere if we had to side the entire thing that's a lot cheaper if we spr yes much cheaper if you ever seen a field of sprig they just take pieces of the side and they will plant it about 12 to 18 in or 8 to 10 in whatever apart from each other and it's just one piece of grass sticking up and it's dead but if you water it and you nurture it a little bit with some sun it will start popping up and it doesn't take long for

112the m to start crawling and the more sand you have if you aate that field good in about 6 weeks it looks like a carpet in 8 weeks it's time to get off and start playing so if we have to sprig it it's a lot cheaper but I just looked at the cost of what worst case scenario I would have to have to put s on the entire surface of that of that field inside the tract and that's where it ran in I think it was like 62,000 was the was the cost of that and that's including fixing the drain issue as well or that's just the side part that one it would it would be around 62 to do the drains because those run about $22,000 a piece that they Mar were 2500 for

113the risers and the gra a little bit more uh so it was actually 50 I think it's was 53,000 for the side but then you add you know 2 46 61,000 left okay so [Music] cost but I'll be more than happy to to help get the turf on there if you'd like so where do we get the money where's the money that's a much better it sounds like a much better fix than the yeah you worked well for 15 16 years but the track is still something that has to be the track the tracks it's and that's yeah that's 800 definitely round numbers yes oh can I say one more thing by the way there are companies out there that provide those type of services that uh that Finance these kind of things thank you

114well yeah do say it okay any other questions thank you again good to see everybody good to see you thank you I think we've got tennis courts one more time oh might as well he's up here yeah if you want to talk to us a little about tennis court cost and I'll have Dr Maddox explain the process that we're in locally and what we're doing it's been a while since I've ran these numbers Mr BR you may be able to talk better on those than I have I the last discussion we had been over probably year we started the auditorium yes we'll talk about that but yeah the numbers that that you had from that are I think still relatively valid um C has it down to six ports would be available potential there for

115the footprint that would be equal to what smhs has but smhs is just I mean it's ready for full replacement it would be all the way down to the the base Stone below and come back up with new asphal and then new finished material to play on but it's again it's it's just lived his life it's pushing 20 years Dr madx you want to talk about what you've been working on with tennis courts yeah uh couple of options of course i' I'd love to have tennis courts at both cchs and stone now the tennis coures have has been used at cchs uh as a staging area for the construction of the aitor and I don't think that's something that was really considered when the the cost was was discussed about the cost you know the

116the total cost of the auditorium so now the and I spoke with a gentleman that is uh in charge of the construction site and he was telling me about the base of where the tennis court sat how how soft it is out there so he's not really uh recommended we go back and put something there on on top of that we've got we need additional parking for the auditorial we need a different entrance for the soccer fields and like Mr Steph said we had some available other property but I'm looking at this and at the board wanted to entertain this and this is what I would I would like to see uh I love tennis don't get me wrong and I I don't know why we've gone from playing tennis to the fot ball so

117much but we do for the same reason we not like to throw Hors shoes and we play cornal long you don't have to put that in paper either but uh we have a you know we'd love to have two nice Tennis Courts at each School realistically that that would be the best and but when you look at the cost it's going to exceed probably 2 million uh total and you look at everything that needs to be done now we're in excess of you know uh 4 million that's a lot of money to spend so we're looking at uh uh maybe a central location we don't have as much participation in tennis as we used to have uh I remember when I moved up here back many years ago there's a gentleman uh a good educator

118by the name of Mr La Fox that provided uh tournaments every year Fourth of July tournaments in in tennis and tennis was a was was very popular at that time in some aspect it is popular with a certain group of students but we don't see the participation that we did 15 and 20 years ago because of the other sports um I would like to entertain the idea of working up with working some type of uh deal with the city or county and maybe build one central location somewhere that if you build a central location with 8 to 10 courts it would serve both high schools they wouldn't be able to play against each other and practice with each other but you would still provide five ports or so for each team uh the way we

119work things like that out would be that uh when we come to the season we have to reserve first of all certain practice times during the season because we we have a a partnership with one of the entities there with city or county then uh we would have to do that we would play home and away so if if one one high school had a home match on a Tuesday night then the other school would have an away match you just have to coordinate that with the coaches and and filling your schedule with your athletic director so that way you would never overlap with each other you still have a lot of practice time uh the only thing it would not be on either one of his campus but I think that that that would

120be something we need to take a look at just because our F balance is right now yeah and he's already been speaking to both mayor offices so they're brainstorming different ideas and future projects and maybe a partnership will come out of that are there any locations that you're looking at as possibilities in those discussions yes ma'am there is but I'd rather not say right now because I uh I don't we say right now I'm sure that uh our city manager may not have had an opportunity to talk to the city city mayor and Mr Foster may not have time to talk to some County Commissioners and I want don't want to put it out in the paper right hope you understand than so we already do that with golf we don't own golf courses and

121I know we have golfing teams and so they have to you know go to the different golf courses good point and um so and not everybody's a golfer and not everybody's a tennis player we and yeah same bowling yeah exactly we don't have a bowling alley yeah we we share the bowling now yes B on that thought we have a facility out out in Fairfield I believe that's got they've got great tennis courts and things like that already there have we ever looked into Maybe ring out their corpse we use them for their practice sessions we right now the same way cchs is using C cona uh for their practice but we're playing mostly away matches because they're dealing with their public at Fairfield as well we got a lot of people that still play

122tennis out there so yeah that has been looked at but I think by having two different teams it's going to be more problematic yeah trying to schedule the games out there you take up a lot more time with two teams in one place plus the travel out there every single day students yeah so I have a question Mr Maddox so do you think the interest is down because we don't have courts no I think that I could see that when we did have our courts I was St for 13 years you know and and I can see our interest starting to dwindle a little bit in that Sport and just like you know uh I used to watch Tennis all the time I can tell you who the who the professional tennis players were just

123the other day I watched Andre ay and then mix doubles and uh they weren't playing tennis they playing pickle ball oh my gosh seriously yeah wow and so uh I think other sports have taken its place to be honest with yeah and and what I would like to do is is we do something like this I when I spoke with the uh with the CD in the county I also mentioned to them that we would want to make sure that we line those courts with with tle ball strikes along because you can you can take and play pickle on tennis cour but you can't play tennis on pick ball right I think it be beneficial par Community guess what the last quote that we had our estimate was 565,000 to 625,000 for six courts that's

124probably 10 15% higher at this point just because of everything Elation and did that include moving the courts at um SMS no we just discussed that that was something the engineer mentioned to me about passively doing like PS AP par a lot and flipping it over to that area that's across and doing some soil testing there so it would be higher anyway just for the fact that we would move the courts I don't probably it wouldn't be drastically okay all right thank you gentem thank you m k cchs Auditorium update I know you all like to hear we got City certificate of occupancy on Friday the State Fire Marshal has said as soon as the fence is gone he'll be back to get K so this has been very frustrating trust me it's been very

125frustrating to me it's gone longer than it should which which I drove by there the fancy is gone now oh it is really cross cross fingers were in it before the week is out you all will love it when it's done turned out wonderful Wonder M field trip Miss Brady's going to set up a time for for the board to go over tour it so thank you you don't anything else for me that's it thank you Mr chairman thank you said good to see everybody thank you yes thank you yeah let's try to get another or two before we take a little break 4 L special committees for expiration of Middle School options want to speak to that yeah so we've been talking about middle schools for several months just the options for to to

126look at the opportunity for that in Cumberland County and I know Mr steep provided some information on that as well um I just wanted to talk about is that something that we could create a committee for is there any interest in create a committee for should we create a special committee for that we we talked about this about putting some we're we got we're working on the survey to go out so you have it by the March meeting results and what we had talked about is once we get the results back and y'all can review them and all that kind of stuff then we can pick who setting up a committee or not setting I mean that's both ways we discussed so just waiting on y was that one to be on the committee yeah

127was there I know at one point you said you were looking at doing or setting up some kind of task force is that something we're waiting after that's my internal people creating a survey right now okay so we're working on that hopefully get that out here March one all two 3 weeks and get the results back and it's a simple survey it's nothing complicated to be able to take it 5 minutes maybe so probably the March May meeting is when we would discuss it I think so you'd have all your results from the survey to to decide which direction yall want to go any have questions on that Mr chair can I move to recess for short recess yes the L recess forend [Music] where' Nathan go I don't get to hug you [Music] yeah

128I will I'll have them just move [Music] you're on top do the best keep [Music] EC just sad that have [Music] what is your name what's your last name St e e e she got a dog they don't do that oh goodness weird I voted for him because I said I want to that footage aori know [Music] I two Middle [Music] School oh no it seems like basb something [Music] yeah that should have been a weight so where do we find $60,000 to do that I you're [Music] corre [Music] okay we're back in session now we're to 4m special committee for evaluations anyone want to address that me does anyone want to thought we uh didn't we talk about that already we did to death it was asked to be put back on here put

129it back on came in an email um I I asked to put the committee on the special committee on here not necessarily the the review of the okay all the Committees that we need well just two is all I'm talking about right now you know I I don't I was trying to look at stuff I thought in the work session we had I guess we vot voted and five of us was for and four of us were not from but we voted in a work session so I don't know if that was legal or not and then whenever then when we were in another meeting it was um 4 to four so it failed yeah so the The Retreat Mr mccardy said yeah in the retreat Mr mccardy said that we could vote on that

130and then he's retracted that statement since then so it has to be in a regular meeting according to to his interpretation of policy that's that was before this meeting and be and after I asked to have this put on the agenda so that's why I don't maybe I should have just said we can take this off Mr King but okay so are we going to entertain that idea again or are we just not going to entertain that idea and just talk it out amongst all of us we had a special call meeting and voted and it was 4 to four so the motion failed okay but it can be brought back up [Music] again would take somebody from the prevailing side not any prevailing side it was a t vote yeah y these additions here

131these attachments I'm sorry refer to that evaluation process that's the work that's been done done up to this point I know you've seen them all we've talked about them gone through but I think the question you're asking is can we do a special committee so we I'll be sure but we need to put it back on a regular meeting to vote for right yeah okay I will check into what we have to do to do that thank you MH now for in is CD annexation letters there are two we've gotten them in discussion or questions about them are they just doing work on the side of a road or something or what there's two two letters that show annexation request I think is for the city to Annex areas and it's just notice to us

132to be aware of it it doesn't change the the make of the school or the district at all okay A lot of times it a lot of times a property owner will petition the city to include their property in the city limits that's not always the case but a lot of the times that's what this is the product of that okay where it might affect this would be SRO will use city or county if it changed to make it that way but it wouldn't change our school status anyway that I know of M step okay correct okay okay so then uh 4.0 5year strategic plan review so what I was curious ious about on this is how how do you want the my team to proceed on this do we want to I know I've

133got a couple different suggestions going to three goals or do we maintain the five and we just Revis that and you know also the board do you want in the next work session for me just to present academics and then the next work session the next goal so I just need I'm just asking for a little more guidance on what you all feel are we going to use the tracking document or what where do we going go because well my team we all have to create that stuff to have it ready for the board to use so I'm just looking for guidance on where y'all want to go uh do you want every work session to be a different goal or you just want to do it quarterly or so that we know how to

134plan and we know to get all this stuff together to present to you to show you uh cuz we can revise the Strategic plan ourselves and then share it with the board and then y'all give us input and then you tell us what other stuff or we to try to reconvene committees again and try to do it with multiple um multiple input from different elements of the community so it's it's whichever direction youall want to go we're we're ready to go I just need a little more cuz we talked about it but we talked about different things the way I see it like and I've looked at it pretty extensively especially this week Le up to theight we've made really good strides in a lot of the stuff that's on it so we need to

135clear those items off and keep her plate full of stuff to work towards so and I don't know if reaching back out to those subcommittees if it needs to go that far if you think it does then then I'm my team can revise it I mean we we stay on top of that stuff daily we can revise it and revise the format if you want to use tracking document that Mr vanwinkle had had shared with us after the last meeting but we can revise it and bring it to the board to approve and then y'all discuss it we can explain it and we can do one goal a month or we can quarterly just show you the whole thing but I have the capabilities to update that according to real time data in the county

136so would you like me to do that and just bring it back to the board obviously you'll get it with plenty of time to review and ask me questions before a meeting where you would approve it I mean I like that I think that's a good idea so you use the tracking document too I'm good with whatever okay and we'll look at the five goals and we give you a recommendation that we would do on we want to make it to the three goals or the five goals so we'll have all that mocked up and try to have uh the first we're going to make academic goal the first thing try to have that ready for the work session in March to do like academics in March and then Wellness whatever it is y'all y'all

137the what you want it we can do it I'm sorry so if we've got ideas to send you we need to send them to you absolutely okay I just want to make sure we keep our PL full of stuff to make improvements on I don't want to see that empty a lot of the stuff's going to be budget items anyway we're going to be talking about so so we'll revise we'll work on it and get it to the board okay okay the next thing is finance budget calendar you should have an enclosure in your it's on the board there so the spot where we are now we've completed our um allotment meetings we got requested needs and wants and maintenance and those types of things from each principal M Bray and me and Dr far

138the whole team will review all that stuff we'll have um we're going to have a proposed budget like I said trying to have it balanced without going into the fund balance yeah and then you'll have items that we will'll recommend that we use on the budget this year but y'all might change that depending on once you look at maintenance and all that kind of stuff normally the board looks through all that and then says well we'd like to prioritize tennis sports or we'd like to prioritize track or you know whatever so but I'll have that Mr King and I'll have it in no later than March 17th you'll have it in your hands but we're in that process right now probably have it before then before then is the goal yeah and then you guys

139decide on how you want to proceed and working on the budget and the meetings you have a bunch of meetings there before and those are goal dates so if you don't get it to where you want it by that April date you know we can push it out a little bit but I know our policy says may one I've tried to hit that as best we can but the meeting schedules and how many times yall want to meet and that kind of stuff drives the efficiency of completing that budget and getting it in but you'll have a proposed one from us that we recommend that'll be presented to him and to the board and then y'all decide how you want to move forward on so the requirement is May one but you've backwards planned this

140so it comes up correct the policy says may one um they give County Commissioners has given us some some leeway here and there when we've had to meet more than what we thought we were going to meet but that is a goal to match what the policy and I believe state law says that too but it does yeah I think they have said anytime we s it they're happy with correct earlier late but not late yeah last year they said if you get it to us earlier pass it so now since we don't have a budget committee anymore um cuz I know I sat on that committee a couple times we had a lot of meetings in April so um I know you just work with it do you work with the budget yeah my

141team gets it together we get a proposal then I'm required by policy to sit with Mr King yes you go over it too and any suggestions or whatever then the proposal goes to you guys and if you decide to have a budget committee at that point have a budget committee or if you want to just everybody meet twice a week until you like it me that's up to the board tode okay so we're headed that way that way it's coming quick yeah Mr King will you will you call a special call just initially for that is necessary yeah okay pretty much all be special call for the that way when we need to vote can or we can just make it committee meetings and then wait on a special call special call special call each

142time works better yep what will the notice be per policy 24 hours or will we be able to do more notice than that we should be able to have more notice than that okay quite a bit 17th him and I have already talked and have a proposed meeting scheduled so that y'all can everybody can be available and everybody can be there and we ask questions one time and get answers and able to move efficiently instead of having multiple discussion well have multiple Comm need to I'm not saying not do that it's just a busy time fig we need to bring our binders Diane yes and if youve lost them so sad I have not I have not I just dug mine out yesterday not so for the the new guys they don't have theirs yet

143though I don't have a b you'll get everything yall get a free pass on that you get one you scared me it's a lifetime you get one and hang on to that baby that scared me for a minute come after you's not an option for that exactly bring a wheelar to haul it all in yeah it's right oh gosh so 5B is a financial report financial statement okay okay our year-to dat revenues are 42,8 62,200 of what we had projected now since some of you guys are new it looks like that we're doing like fantastic and we are but you need to keep in mind the revenue always comes in quicker there will be a month in May when we get no Tissa money Tisa comes 10 months out of the 12 so you're not

144going to have a TSA payment in July and you're not going to have a TSA payment in May so that's why the revenue looks like it's so far ahead of the expenditures now to the expenditures we're at 4,476 534 which is like 32 33% now this is when it starts getting interesting cuz it's this time of year when we start turning loose on these big projects like the roof uh the electrical if you folks decide to do the track because those are the kind of things that Mr Chamberlain's group has to do their architectural Magic on and then they put it out to bid but those bids are only good for about 30 to 60 days so we have to be extremely careful with our timing so that the bid doesn't expire before we can

145get the work started my goal for most of these projects as I've told you in the past is their summer projects I don't like to have to work on a roof when school is in session we've done it it's not a good plan can be done but we don't like to do that obviously electrical whether it's electrical fire alarm systems or whatever folks can't be in the building right so that's why there's it's very busy during the summer and that's why Mary's budget takes a big hit April May so that's why it looks like we really not spent a lot but it's going to hit pretty quick pretty fast so just keep that in mind is there anything individually that you have any questions on account wise I would want to explain something to you

146about the outcomes money whatever you folks decide to do is obviously your decision but it is a requirement that we recognize that money somewhere when we receive the money we have to recognize it and put it in our budget budget now have you decided not to do bonuses it will roll to our fund balance but we do have to recognize it that's why it was put in the teacher line however you choose to do that is obviously your decision but that's why we had to do it I can't just put it in a savings account somewhere okay somebody asked me why don't you just put it in savings well we can't do it like that so that's why we do the budget amendment that's why it's that I know sometimes it seems excessive but it's

147there's such a three-step process here so that's why we do it like that Miss Bray was the track allocated as a capital item in this year's budget no okay it was not sales tax were still above what they had originally budgeted 0,52 this month we barely broke even so just keep that in mind this is a two-month lag um hopefully we're going to continue to do go in the right direction but it's a very pickle thing bues hasn't been as busy I he's going to say the same thing I don't know you've been off that exit on the weekend I might might challenge that a little bit exactly that's fine is that the sales tax it was okay budget amendments the first one is CTE this is just where uh Dr eldr is realting some

148fund she's moving some monies into supplies and materials and staff development she's taking that that from her travel and her building construction okay the next one we need to talk about a little bit this is our fast growing stien that we received which was 45,5 6438 Unfortunately today Mr Steph and I received notification that our fast growing went below the threshold of 1.25 so we will not be receiving any more of these monies this year we had been projected to receive a a little bit over $100,000 we now will not get the rest of that and the worst news is at the end if it doesn't come back they can take those monies back I emailed you that notification we got today so you have that paperwork to look at got a little more detail

149how do they come up with a 1.25 or whatever that I don't know there's a calculation it's did you send them the whole thing mhm the whole document that you can see how they come up with it that's just something that they projected that if you grow that much more they're going to give you some additional monies how they came to that point I don't know but the threshold is 1.25 we barely missed it we're at like 1.16 I think we're close but you just need to take keep in mind that this is not a given this is a projection they kind to front you the money but on the end come June when we turn in all the numbers and they threw everything up they could take that out of that final payment so

150I just want you to be aware of that could they also add back to it they could if we get back above that threshold right but here again the money's in the bank we've got to put it in the budget yeah hey I think the next one is atsi this is for Stone Elementary this was something that we received last year I think we got around 75,000 last year uh we got 100,000 this year [Music] the next one is a reallocation they decreased our idab uh funding by 51,70275 yeah M miss miss Holton would have stroked out and so would I uh the next of these are just fedal these are all adjustment finals as we've explained before with Federal to the end they keep bringing things in and out and in and out but

151this is the final that they have given us I think uh title one is $566 so I think we could probably live without that I think last year it was in excess of $100,000 so this is much better uh this is final allocation for title two $2,624 33 final allocation for title three 387,000 $38 $ 387.92 it's getting late it's getting late any questions on any of these like I said I know it seems excessive and we do a lot of these but it's necessary cuz it's the only way we can move monies around it's not like a normal accounting system where you can just journal entry money from one account to the other this is the process we have to got through what we got left Ian you're on running fund [Music] balance any

152questions with that you can see that on the screen right now the running fund balance is 16, 27,540 But there again yeah keep in mind we're fixing it hit it hard y exactly not with anything hopefully that's unbudgeted but it is going to take a dive the other way what are we expecting it to be at probably at the end of the year if we stay within budget what I I think it's around 6 million any questions is that all of M thank you Mr bre next is the preliminary executive summary for the budget you might want to stay for questions for that any I have this being preliminary it doesn't have everything that's changing this is the pay raise that I talked about earlier so if we do the flat number for certified and

1533% for um classified uh we're short 59,000 from the increase of Tisa money that's all that says so you you have another document two documents I think in front of you one of them shows the classified at 2% or 3% or 4% so giving you options to look [Music] at I did okay so Kim you want to run through these that you put on there okay the first one is just the teacher salary with the uh $1,713 all I did this is just what we did last year except instead of doing the three we're adding $1,713 to each level that's halfway to where we need to be to get to the 50,000 we'll have one more step next year and then the bachelor at zero will be at the 50,000 required by law now obviously

154percentage wise it's going to be different forever people fall on that scale but everybody's going to get the same amount of money just like last year and the cost to do that is the million 39 789 at the salary line total is 1.2 million I took the current population or census that we have certified teachers put them where they are today roll in the year and this is what I come up with any questions talk about the insurance little bit uh you want to talk about the insurance on the U orinary executive summary can I ask one question on on this one absolutely that elimination of e raid or whatever for internet uh so the state right now currently uses Ena to provide internet and it's going to change vendors probably to another vendor that

155can provide similar service probably for Less the E rate pays for the majority of that so our we're paying 7,800 a month approximately right now if the government gets rid of the E rate then we'll have to pay the full cost of 39 which is what they're showing so till the government gives us a final answer on that we're still thinking where's you know that's going to have to be budgeted somehow it' be almost a half million dollar uh yeah that's huge a year for us to have internet access and it has to be very specific broadband and very specific everything for it to work at such a large scale as a school system e is subsidized by the federal government they work through these companies likea but if they decide we're not doing this

156anymore on us and the Tariff increase that was a letter that came from uh Apple the company that said if the tariffs go in place that's going to be the cost increase and that's a program that we've done now for I don't know how many years with the Chromebooks and with we have our teacher laptops on a rotation as well now with that being said just more food for thought uh Mr parley called Apple they do have inventory currently that would not be affected by the Tariff now obviously we already spent all the money in that line for this year but should you good folks decide to you could reappropriate some of those funds to buy ahead for next year to avoid that 25% but we'd have to give them a purchase order we'd have

157to have the appropriate allocation to do that but that's just food for thought they do have inventory stat side already at the regular old box there might be a a slight increase over last year but they do have inventory but if we wait until July which is what we normally do it will probably be with a 25% increase price on that yeah oh yeah we got price do you all have exact numbers of what the need would be for the 25 26 year so it be in our best interest to go ahead and get that we're just going to in any line we're going to have to have what they call adequate appropriate so you f will have to decide where you want need to do a budget Mo those funds from to that line

158I guess we'd have to have that on the agenda to vote on right yeah but we have numbers we we can get AE that's not that's not problem what would be the last date that we could do that do you know for sure I have to check if Mr Harley he has that relationship I don't he just brings me these B the bad news are you yeah is that something that we would be able to have for the meeting next week oh yeah I think he's got it what that's not that's yeah I've added a note on here we're going to add that to the agenda for this Thursday with the cost and um my recommendation of going ahead and moving money if we need to yeah but once you have that recommendation then you

159guys good to go does everybody understand what we did with the teacher skill that's pretty it's pretty simple same we did last right and on the classi scale I just presented you three options basically for every percent that we go up there it's next $100,000 so and also to move hourly workers up to $1 it's $500,000 so that's just we'd obviously love to get to that 15 doll an hour mark like a lot of school systems have got to but just budgeting wise just that's going to be a slow roll we we have been doing rides for the past two years for sure well when I came here the lowest person on there if you looked in that very first column was $8 and either 32 or 62 so in 6 years we we made

160progress now we where we need to be absolutely not but we have made progress that's on this red white purple the one that we can afford on here without dipping into the fund balance is the uh purple the 2% the 3% will leave us right at 60 59,000 whatever is on that thing 50 59,000 394 short outside of the Tisa money the additional Tisa was basically what I did is I took the new base and I applied it to our numbers after the first reporting period of this year for all of the categories and this is the number that I but so it's not the final T of numbers no I'm just I have to do some I'm projecting based on our first reporting period numbers which we just I think I for it to

161you February 15th or 16th or something like that yeah and they're tracking pretty close with our warm body counts cuz what's on the T says ADM which is different than and se but pretty close you want to talk about the insurance I just wanted to this was kind of astounding to make when I looked at it I mean I knew it was a lot because I reconciled the bills but I just wanted you folks good folks to see of course this cross all three budgets 141 142 and 143 between January of 24 and December of 24 we spent $10 million in excess of $10 million on health insurance Al and you can see on the other side but the employees portion of that was and then down at the bottom is your responsibility our current

162retires I just want to put this in front of you CU when I looked at it like this I thought that's a lot M and it's projected probably next year of course it splits our budget year into half is projected to probably go up another 7% now that's an average not that's not in every category but that's an average and the the insurance benefits that our teachers get don't count towards the salary increases so if we we have the same uh salary for our teachers as another County but the other County might not have great benefits like what we do right sometimes it's 8020 sometimes it's 6040 depending on the school system so you said quite a few 802s but I just wanted you like I said it was when I saw this all together

163it was [Music] sounding and with a 7% increase it goes up quick it does yep I've never seen health insurance go down unfortunately so 5 hes prioritized remaining maintenance spend for the year including quotes now I do have some updates that Mr Chamberlain gave me on what you see on the screen they always as always they have increased um to do the Martin yeah put that up I'm just going give the updates because Mr Chamberlain just gave this to me on Friday um the Martin upgrade went to 500,000 for the first phase and I also spoke with one of our local vendors who is U very familiar with the electrical at Martin has done a lot of work for the district he's very familiar and he concurred that that's probably correct the fire alarm at

164cchs has gone to 725,000 North the 350,000 so I just wanted to give you those updates along with what he told you about the track and the Fe the brown roof should be going out to bid anytime and if you would like for me to proceed I think we need to go next with the Martin electrical and probably after talking to the engineer the system at North with v-ex that was the engineer's recommendation but all of these we need to get going on and let Mr chandin do his thing so we can put it out the public [Music] bid so do you need um amendments to get enough money for those projects no we've got this is well we I think we can if we postpone the homestead until we figure completely what we're going

165to do at Homestead um roll the north renovation we should have enough to cover that but there again we still talking about track and some other things in the football field I just need to get some direction um talking about postponing the homestead fence no electrical F talk I'm sorry so postponing those two is 950,000 and that would cover the 500 and then the 725 and 350 350 then you would have how much left would that be enough to cover the field the field it would depending on what it comes yes that would be enough as long as Dr madx tell me next I have to buy some more longm Mr BR do you know why they recommended to prioritize a fire alarm system at North over CS he said it's original to the building

166and that if anything happen Parts would probably be an issue where cchs has had some upgrades it's been pieced together yeah but it still probably is in better shape than puts it North now North has not caused us too many problems we've done some firewalk there and that's why I was ask CU I know cchs was under firewatch protocols for a minute to be done yes but they said as far as the one at North is as I understand is original to that building every those add-ons are been a good one basically 200,000 and there's 950 that's rolling over leave 750,000 we do but if we did Dr M suggestion we could do the track because we would not be doing the field that way is that correct now we still 7999 s sorry so

167I'll check on resolution if we need one to roll that over or not and have it ready by Thursday if that's what we need to do spoken with Mr whatever you folks tell me to do I think yeah I'll I'll check it out and then if we need to we will if we don't and it's okay then we'll move forward he said you guys could decide because the money was appropriated in that line you can spend it anyway I just need some direction pretty quick has to be spent on L and R correct correct we just need to I just need some dire dire how you like I would recommend the plan she just said I mean we have to vote on Thursday we can but if we don't we're just going to move forward

168she's got it pretty well figured out all right and I would I would really appreciate some direction on the pay increases because really I I've got to know before we start this process what we're going to pay people 85% of this budget did what we pay them the taxes the retirement and it's very difficult to see where we're going to be until I know what we're going to pay right so my recommendation is we move forward with the flat number with the teachers and 2% because it'll balance you for the classified but if anybody has anything different just call me or whatever a different idea but we'll move forward in the budget process with that for now unless Thursday y vote and say no we want to do this well on the on the teacher

169thing and and how does that affect our recruiting well like I said before we our our salaries are going to be comparable our benefits are better yeah it makes it you know somewhat attractive to be up here and have that those benefit packs it's very attractive to someone who has children if you're a teacher because 100% of the teachers insurance and their children is paid for and that is something you don't see I think there's maybe only one or two other districts in the entire state that do that and that is and this is a good this is a very rich insurance plan yeah it does it's not anything comparable to anything I saw in Private Industry because the state self insures on their insurance they just basically contracted lross and at Signa to administer

170it yeah so that's the reason it's that way so if you don't have children you still have the same plan though correct but it's still pip 100% which is nice good all right that's I think that's everything unless y'all have something else for that one I just wondered if the brown roof will be brown I'm just kidding just kidding well if it looks like the one it's tone it'll be black but don't tell don't tell thank you m spray you're [Music] welcome so we're to 5j request these are just requests to accept these grants and then 5K is a request from the cchs beta for travel I was for500 yes I think so I'm looking to the National Beta Club yeah Orlando the National Beta Club in Orlando Yep they're still in the process of

171fundraising too right correct that'll be something you vote on Thursday does anybody know how long ago that that policy was set for that amount to be the maximum we just went on that last year we yeah reved it we just it last year last year what that policy does say though is National competitions not state so that it's kind of specific in that who in the language is what the policy says um and the only reason I bring that up is cuz the next one is is for for the state champion girls basketball team and cheer team for their expenses and having to travel for the state tournament so does our policy just say for National yes it does it does it doesn't mean we can't correct spend money we can still spend money on

172it though right what is budgeted for that total 1500 for what seven no What's the total budget that for us to allocate that money I'm just wondering if we have two how much money do we have left in that line I don't think we only have you just approved one this year just one just one but we're coming up in competition season we don't know right we've got we've got a mooving Target out there that's right which is a good problem to have that number for you guys we don't have to have it right no but I'll get it to you before the meeting on Thursday so that y'all yall be able to a Sound Decision thank you so then 5 L is fundraisers I think you've seen them any questions about those no you

173approve those every month so the rest I guess it's just FYI it's the same yeah those those are usually FY the same reports y'all have service agreements calendars yep Personnel report sub list y tired inventory attendance the the tntp is that is that a grant or are we actually paying that at a local it's a grant and there's some loal on tntp can youall speak to we get State grant for some of that correct some of our work with that excuse me some of our work with that is through the literacy the implementation Network and they work with our elementary principles and then uh Federal programs has used some grant money to work with the high schools with tntp in reading and in math both you know do you know how much is local and

174how much is Grant out of that at the elementary level it's all um Grant we pay nothing for the support that they provide and at the high school no I do not remember how much I'll get that number it's going to be a lot less than Elementary just cuz it's just two coool I just saw 80,000 I that was Grand or not I'll get the break now of it thank you you have $7,900 left in that line thank you br any idea how many we we approved last year I'd have to look I don't remember I'm just wondering if we're going to I run out short somebody only yeah we only did two last year was a lot nobody really archery right they do really well archery we play paid for them archery arer paid

175we PID we helped fund archery we didn't pay for all of it right but that's what I'm saying we we did archery and I thought we did another one yeah we did archery a couple of times times we done the cheerleaders at one of the schools I can't remember they go to a national competition in Florida yes something maybe cchs we okay we'll get that might have been three maybe that's a good problem to have get up we'll get the breakdown of that too for you I think your question earlier was how long's that been the policy M about 20 years that I know of so as a parent knowing the cost of some of these seems a little low but that's why I was asking we could look at raising it but just have

176to look at it normally we we've been successful with that but they do their fundraising they do good fundraising they do they really do a good job but that's he his point I think was the cost travel gone up yes tremendously so what 20 years ago was 1500 like probably and just the lodging cost in the past three years Skyrocket yeah Mr chairman can I say something I was notified today the cchs request for funds for beta um they did not get me the FI trip request I had a teach I try talk off the leg her it was fine that she she could get it to me today they still didn't get it to me but I told her that I would let yall know that there is a field trip that relates to

177that beta trip that is coming um my school just did not get it to me and when she didn't see she P have thank you we'll look for that Thursday yes okay I walk they might walk it over here well I prefer that I like already had it but [Laughter] okay are there any other questions if not we prepare to adjourn at the hour of 20 after 6 which makes us 2 hours and 50 minutes ask any questions from the media she always says she's so cute so if there no further questions or business then this meeting will be a jour h