001okay thank you everyone um we are uh this is our semiannual meeting of the evaluation committee um if we want to go ahead and advance slides we'll get started [Music] thank you okay um so just as a reminder we've done this now a couple of years in a row so I think folks um hopefully are pretty used to it um this is the schedule for uh the annual director evaluation um and you can see in the highlighted um bullet point here where we are is that each of the board members has had the opportunity in quarter one and Quarter Two so literally the end of the first quarter of the school year and the end of the second quarter of the school year we received formative progress reports from uh Dr battle and then we
002in those same time periods are giving back um formative feedback and then we take this opportunity halfway through the year to offer feedback on um quarter 1 and two publicly um and then we'll do the same thing again for quarters three and four in the summer um we'll do uh another one of these type of sort of midterm evaluations and then a final Summit of evaluation once we have all of the data back which usually happens sometime in the fall we can go to the next slide same thing visual here we are um quarter to February next slide and the next slide okay so one thing I want to just be really clear on and we I'll say this a couple of times we're reviewing quarter 1 and Quarter Two which means everything that happened
003up until the end of um the first semester which is up until the end of December um and so when we do this we um again Dr battle completes a self-evaluation looking at each of the four focused outcomes literacy numeracy uh social emotional learning and Transitions and then we um she includes data as we have it available and one of the reasons I'm highlighting this is that we at our board meeting tonight will be reviewing um some of the Benchmark data but we did not have that in time for uh for this evaluation and so this evaluation is coming without um that particular data we will be looking at some things like attendance data um uh other outputs and uh progress on signature initiatives this is the board procedure so each of us reviews the
004data that we get and the um and the feedback that we receive from Dr battle we provide our own feedback um and supporting evidence we also are giving feedback on what types of things we believe should be in the Strategic priority sections and in sort of the things that are important to each board member what they're hearing from their constituents Etc so this is an opportunity for us to raise issues in each of these areas um and as we've talked about before we frequently see the types of things that we raise in board feedback then come to the board floor in the um in the form of director updates so now we'll get into the meet of the evaluation for quarters one and two so first we'll review some of the highlights that were in
005Dr battle's report to us um So within liter um focusing on the literacy reimagined work uh we she highlighted a peer rapid response study that's been done on tiered and special evaluation special education interventions within that um last year some analysis that was done that's being used to uh do some work in terms of changes this year interventions that were related to positive Trends and growth in the tiered interventions and special education inventions intervention especially in early grades those things get played through all of the things that we see below so the instructional leadership teamwork Early Learning and continuous Improvement Cycles so those instructional leadership teamwork and early learning continuous Improvement Cycles are part of the um sort of what I would call the day-to-day work that the school district is doing to uh to
006implement literacy reimagined and then um also highlighted was some changes to the every student known personalized student dashboard so that terminology is new but personalized student dashboard is something that we're all used to hearing um there are some updates happening currently um and will be additional updates coming um this is a review of some of the work of the scholars portfolio so we continue to see great work in accelerating Scholars uh that is the tutoring program that students are engaged in uh an interesting thing that was highlighted in this particular report was around a a pilot at seven elementary schools which allows for additional tutoring to happen by families um that is a a program called Paloma learning um we saw 72% of families that were eligible participating with 32% of those completing fre or
007more sessions which for a new program is pretty good um obviously you know continuing to see that improve is going to be something that is a goal of the district and would be a goal of the board as well but that is a a good bit of additional tutoring on top of what we're doing on the accelerating Scholars Program which is happening uh in the schools weekly and then enriching Scholars we continue to see um good participation in that program at 19 sites with three sessions completed and 650 students with preparation underway for promising Scholars um this summer a smaller number of sites but with the same number of students which allows for uh for some accommodation of Staffing um issues that had uh or to to change some of the Staffing protocols which will
008be a good thing especially as we're thinking about um coming out of the Esser funding funding era and entering into um the funding being part of our overall budget um and then uh lastly um promising Scholars currently the team is working on implementing updates to the programming for next summer based on staff and student feedback so all of the things that apply in literacy around instructional leaders ship teams around some of the Early Learning um work that is occurring also our played through in the math work um so these are just a couple of extra highlights around the math curriculum imple implementation uh a partnership with learning forward with a couple of other districts that two schools are participating in um in order to do more learning across uh from those schools helping to learn
009across the district um and then U something that I think was new to the board but is something that the district has been working on is this idea of coaching and content days at all schools particularly focused on fifth grade which is an area that um we know we have some work to do in as we think about um social and emotional learning uh within the Navigator's work adding some features in order to get additional student feedback also adding new reports for administrators based on some of the things that uh either they have asked for or that are seen in the data that would be good to help uh help administrators and Navigators to know more about within advocacy centers we have seen uh a trend upwards in preventative supports um rather than um reactive
010supports which shows that students are uh being identified more frequently for proactive Intervention which is great um and increasing supports for adults as well peace centers uh this particular uh report for first and second Corner highlighted a first time Behavior Support Program which is in its second year of implementation where students um who are s of early on in um and seeing issues around Behavior are going to a weekend program with families to develop anger control plans think about things like identifying triggers Etc um and we have seen um as I mentioned um one of the data points that we were looking at within these reports was around attendance and we have seen attend attendance measures improving across the board over last school year overall attendance chronic absence satisfactory attendance and perfect attendance so some
011slight increases some bigger increases um in some areas but good good uh good movement overall uh again in uh theal outcome coordinated school health nurses helping to contribute to return to class rate so these all these differental um interventions and programs are really about making sure that kids as we know whatever they're coming to school with we need to help to uh to give them all of what they need in order to be able to sit and learn and so the coordinated school health and School nurses um are helping with that as well getting kids back to class um and then the last thing in this section was um the every student known Summit which some of us attended alongside a number of students 200 students and 40 caregivers more than 40 caregivers um and
012at that event students continue to also highlight some the things around mental health awareness um they were they are pleased with what they're seeing at their schools in terms of offering them multiple opportunities to be involved in decision-making um but that's always something that they are also eager to have the ability to give additional feedback on um and I know uh that Dr battle has followed up with students both from this Summit and from um her leadership student leadership cabinet to actually go and see some of the things in action that they have raised for her lastly and director's report on transitions um in metro schools reimagined um a highlighting of the focus on MLK and head communities around gr configurations but those types of transition uh conversations are happening at schools across the different
013uh across the district um and then as we um are always excited about University mmps uh offering scholarships to our qualified students to Belmont Fisk lipom TSU and Vader and we're seeing that program those programs get started and we'll be eager to see um how those things shake out come Admissions and financial aid in the spring lastly on the all focused outcome in the director's highlights um one of my favorites the leadership framework uh continuing to see more efforts across the district so starting with assistant principles principles executive directors the cabinet but also now um support Hub leaders are involved in uh in understanding the leadership framework and understanding and ensuring alignment across the district um and continued regular school visits by executive directors in the cabinet which is great um and Pier had a
014fall convening we also have all of us on our calendars a spring convening to learn more about the research that is being done there on things like post-secondary Readiness student absence seal supporting Educators and any questions or discussion before I go into things so we're in our feedback to Dr battle great so these are some of the um considerations and things that the board was um excited to highlight and had uh had things that we want to know more about so first on literacy um I think uh lots of comments around the every student known dashboard um folks were excited about the addition of the screener data um I think we're always eager to see more be added there I know um a number of us who are parents use that pretty regularly as well
015um and the additional opportunities for families to engage in tutoring the Paloma learning got a number of responses um from board members on excitement um and then things that were eager to continue to learn more about um the grow together initiative which is the um zero to prek um and transitioning into kindergarten just um knowing how we can help support implementation there how we can make the right Connections in the community if there are other places um with the city council or others that we need to be looking at trying to help uh to make those connections with and then continuing to learn from what is um happening as Avid implementation is occurring and then expanding to other schools so um so how we're seeing Avid um grow and Blossom at schools on numeracy um
016I think folks uh several folks mentioned um the ongoing curriculum imputation in particular um as I highlighted I think the coaching coaching and content days um and the idea um that there are actually there um and sort of in clarification for the board there are leads and coaches available at every school in both literacy and numeracy um sometimes those uh might be one or the other at a different school but um I think we are all excited to see how that is happening oncl um the number of things that we are doing as I said um I think we all know that in order for our kids to be able to learn um we have to give them all of the wraparound supports that they need and as Esser funding has uh as we finish
017the bridge on essr funding and we look toward additional funding and we look toward continuation funding it's going to be I think really important that we be thinking about the funding for these programs as well as School nurses those are the types of things that are getting our kids into places where they can learn um folks were interested in learning more about supports for adults excited to see that that's happening interested in how that's going um the firsttime Behavior Support Program similarly um there was a lot of feedback around that program being a good thing and being interested in learning more about it uh mental health screening supports in the same way and then overall just thinking about as we're talking about funding as we're talking about the ongoing implementation of this work making sure
018that uh we know and that we're talking about the relationship between supports and outcomes for students and uh and Educators as much as possible and then lastly oh actually we got Transitions and then all um so board is eager to continue supporting conversations on metro schools reimagined um in particular on the MLK and head transition but across the board supports for fifth to sixth grade transitions uh especially as we think think about teachers um and staff um that are maybe new to the sixth grade or new to the fifth grade as those things change um now that we're in final implementation there um and then whatever the board can do to help continue improvements and participation in the available Partnerships and uh and new Partnerships as they come available and lastly on all um we've
019heard a lot of great things over time and a number of different time when we ask a question um there is something going on in peer in order to study that particular thing that we might be interested in and so making sure that we are helping to think about sustainability for that partnership um as as it is a Vanderbilt and um and District partnership and then um ongoing Community engagement so the district has done a number of different meetings with um different Community groups um uh in particular with Muslim Community with the Jewish Community with um Hispanic Latino Community with the um African-American Community U most recently with the exceptional education community and um whatever we can do to continue to support that work I think we are eager to do um so that were
020that is a brief briefing hopefully um of all of the things that was were reported on to us the things that we particularly highlighted the things we want to continue to talk talk about um and at this time i' would offer you all any option to highlight anything else or questions or comments well hopefully everybody sees their feedback included in here that is one of the goals of these presentations yes Dr de mcken I just want to thank board member O'Hara BL for taking the lead on valuation and really working hard to reflect all of our Viewpoint um I know evaluation could be tough and synthesizing all of that information so that's concise yet representative of our feedback is critically important so thank you and thank you for the continued work you continue to do
021in our district Dr battle and I just want to remind you all like truly I know I have seen and I always see you guys shaking your heads at yep I said said something about that and then it was included in the next report or I said something about that and then it was included in a director update and so um some of that is some of the back and forth through the process of evaluation um that isn't always um seen at our board meetings but is often seen at the evaluation committee level um so please do continue to give that kind of feedback Dr battle clearly reads all of the feedback really and is responding to it and so appreciate everybody um pushing and being honest where you have things that uh you want
022to make sure get handled um and um for the listening public knowing that questions that come to us do appear if they don't always appear in a in a board meeting itself they might appear in this process and come along through a board meeting later so um this is the process at work if there are no further comments or questions free to con the gavel we are adjourned thank you