001a long miss. Okay. All right. Making sure you're I was I was ran before I got here and I'm starting to do my husband's got my cards. There you go. Small town. [Music] Yeah, we'll go ahead and start. Okay, we'll go ahead and start for today's meeting. Uh, first on the agenda is roll call. So Kane is absent. Cin is absent. Cook here. Here Jones is she's on her way, right? Sorry, Jones. I did say Jones. And then Neil was on her way. Yeah, all right. Next, we'll stand for the invocation and the pledge of allegiance. Heavenly Father Lord, we thank you for this day. Lord, we thank you that we could all come to together tonight. Lord, I pray that what we do is pleasing to you and in the best interest of our
002students. And Lord, that um tonight will go well and uh we all make it home safely. Thank you for all you do for us. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Next is approve the agenda for June 9th, 2025. All right. Motion made by Diane. Second. Second by Miss Deborah. All in favor say I. Any oppose say no. Motion to approve the agenda for June 9th, 2025. Next is to welcome all visitors. I do want to kind of go ahead. We um received a card. Go ahead. um from Mary Ava Hearn and she says to the Lake County Board of Education, thank you for selecting me to receive the Wad
003Memorial Scholarship. The funds will be helpful when I start college in the fall. Thank you again, Mary Ava. Yes. Uh next is to approve minutes of the previous meeting on May 12th, 2025. have a there's any changes that need to be made. Everything looks good. It looks good. I haven't seen anything. Okay. Second. Motion made by Vivian, second by Diane. Uh, next is public comment. There was nobody that signed up for public comment, so we'll just proceed. Uh, next is the director's evaluation review. Um, so every year the board um does an evaluation on Dr. Burton um just to look at um how he does with the board, the community, the students, the staff. And so we did we did two things. We did one with the administrators and then the next uh we did
004with the board. So the administrators are the principles um in central office. I think I have that. It's in here somewhere. There was a lot of pages. There two separate packets. Oh, there's two separate packets. We'll do the administrators first. Okay. So, the administrator's evaluation on Dr. Burton. Um, the rating goes from from one to five. um five being the best um one being um the worst or not so good. So overall as a as the faculty and the administrators that work under Dr. Burton um overall they scored him with a 4.49 which I feel is very above expectations. It's very good. um some of the scores indicated. He develops clear expectations. He's knowledgeable about the curriculum. Um he holds me accountable for my job responsibilities. Um I'll also um I'll also leave it open
005if anybody would like to have any other comments um to make publicly um or we can go on. I feel he's very supportive and if he doesn't know he helps us figure out where to go to to get the help very supportive in especially me having two new roles here why you know right very supportive in hey okay so we need to go get help you know this area so very supportive right whatever is going on and I I like to look at just to see how everybody works you know under you Dr. Burton and how everybody is is feeling and it's just kind of good to get a good perspective on on how you're leading our district. Um, so I feel like that was a very good good repres representation. Um, and there was
006a couple of comments. Um, one was that he has an open door policy. He's willing to provide support in any area and if additional support is needed, he will assure to you to to get the help or training to succeed. Kind of going along with what what you said, Amy. Next is the board observational data on what we did. So, as I'll just kind of like hit the points and um and then again, I'll leave it open if any of y'all would like to make a comment. Um well we'll go from there. So for board relationships on how he works with the board supports board policy um keeps board members informed. Um overall the score was a 3.34. And then community relationships um but builds public support develops cooperative relationships was a 3.14. um staff
007and personnel such as develops good staff morale, treats all personnel fairly, uh models learning for staff was a 3.29. uh facilities and finance. Um it's just uh demonstrates knowledge of school facilities, provides accurate timely reports to the board on financial condition and that was a 3.57. And the vision um as a board we created our vision and goals and works effectively with the board and the staff and that was a 3.24. and student achievement. Um, recogn recognizes and celebrates student accomplishments, models learning for students. Uh, that was a 3.31 and management and operations, recognizes studies and applies emerging trends, uh, uses effective root process and consensus building skills. That was a 3.2. integrity, fairness, and ethics. Um, serves as a role model, accepts responsibility for school operations. Uh, that was a 3.22. And then political,
008social, and cultural context. Um, that was a 3.39. So overall for the board observation was a 3.3. So, I'll kind of leave it open for if anybody else um has any any comments or reflection. I have to say something. This disturbs me. The discrepancy between our school board and what Dr. Woody's co-workers feel about him. Something's wrong there. I don't want to say too much because I don't want to be critical of our school board. I dare not want to be critical. But if his administrators rate him above average and we have all these three points which are just average. I think we just I think we need to pay attention to what our employees are saying. Um, and it's the administrators that do that. Uh, I I don't have to tell you, they think
009very highly of Dr. Burton. Look at the look at what they've evaluated. Um, so I guess maybe my point is um, take a closer look at this guy. And that is a good point because I feel like with administrators there is a difference and with the administrators um you know they work with you every day directly under you and we we are here once a month um and and we get feedback on what you tell us. Right. So um so that is interesting. Well, I will say this the difference. I hope that you have seen a difference in me since our retreat. I have I heard from you, you know, and that's what I said, you know, before it was there was no need to contact. So, but I listened to you and I said,
010well, I was a I was a really good principal and I learned a lot as a sweat director. Didn't spend much time as director of schools before I became director of schools. I get better with your feedback. So when I'm working with administrators, I've walked that walk the whole around the teacher system director. I've not been in this role. So you deserve a good director schools, which means being able to communicate with you all about what's going on. And I've gotten better at it because the team around me has gotten better at what they're doing and I know what you're looking for. So I've always just said, "Give me some time. will not get what you need. So, we're doing that and and and I hope the relationship has definitely on my end, I feel
011like it is improved. So, I try to make sure I have those phone calls and when there's issues, you come back to me just like we need to dig a little bit deeper about the amendments. You emailed me, but we were already on. I said, "Hey, we got to get deeper into this." So, we were already on the same page. And so, that's why I was like, "No worries. We're already through this." So I saw what we were what was facing didn't blindside me. I knew what you were going to. So I appreciate the feedback and I appreciate my team. [Music] Had somebody tell me one time said, "Well, you can't be can't wash dishes and be the chef at the same time." And so I got folks that got their sleeves rolled up and
012they're doing hard work. So now that I can do a better job in making sure I get sweaty, that's what I'm trying to keep. So I look at the evaluation as opportunity improve and I look at things of lower number of course well I can also compare to what I had last year and was improved that's how I so thank y'all for another opportunity to serve once again you've been very gracious Dr. would I would hope that if we don't if if if we're looking for um more improvement and if we don't see it, I would hope we would express that. Right. And that's which is what we Exactly. That's what we talked about in January. if there's something that's frowning at you. U obviously some of us are very big fans of people and
013we want and we want to keep obviously but we would have picked up on that. [Music] But if you're gone, you said it well. I have to say I am pleased with the Amen. Thank you all. Um, next is the amendments for the fiscal year 25 budget. These are pretty lengthy, but I'm going to remind all of you that we did the change over to Skyward here. we did not do amendments. So the further you get away from doing amendments, the more complex it gets. And so it's not that it's wrong, it just becomes a little more meteor when it's time to do amendments and we're towards it in the end. So you have this packet and you have another one here. There was more more money we realized we need to move because we
014want to get this right to because we're getting audited and we don't want to have findings. So let's go. I'm working with the auditors daily uh several times a day. Um to the point uh one of them gave me her cell phone and just said just call. So u they are being very helpful uh with what needs to be where and things in the right line item. And so I just want to say this they they called me out of the blue and say hey we want to have a meeting two weeks ago. So three of them showed up and the head person showed up. and the arms were crossed and you could tell that this was this was a little contentious and they said so what's going on I I don't know you called
015me so what are we doing and then they wanted to know about I forgot what the question was and I said let me explain our situation so I took them through the whole thing about what we had already done what we had already accomplished and all of a sudden it was you need more help and I said yes I said I'm not expecting you to do this for us you're the auditors but give me the guidance She wants to do the work, but what's not getting done is not it's not about choice behavior. She doesn't know what to do, but she's learning. And that's when the whole thing flipped and she's getting phone numbers. She's getting emails. So, they're aware. I think at first it was they thought we were going to try to sweep
016something out. No, we're going to make it right. So, they have been very, very helpful to us. It's gone really well. Um the additional sheet you have are some adjustments that need to be made um as far as maintenance of effort and it has to be met. Um and so you can't overspend and spend and it has to be a certain amount. Uh and so we had to adjust for a total of 38,000. And so we're just moving um it's it's within the budget. We're just moving the the pieces of where they are. So you can see on that additional sheet that's in front of the home sheet. Okay, it'll say amendments made, adjustments made to the last amendment. And so you can see it's credited and debited and it's the same amount of money.
017We're just moving the line item. Does that make sense? Yes. Okay. You had a question. Yeah, I will do my best to answer. This is not really specific to this but it is related. Okay. Okay. So I understand that in in going with Skyward in the in the middle of the school year was challenging to start with. Yes. And I know our staff have been training on Skyward. That's right. But it's my understanding that and we haven't had a chance to talk so I apologize. Um it's my understanding that we still have five months of accounting that needs to be reconciled and closed. Is that accurate? No ma'am. No ma'am. No ma'am. Go ahead and talk about So I want to say this. So reconciliation has been a finding in the audit. So just like
018in your checkbook. Sorry, I don't mean to over explain this, but in your checkbook, you write a series of checks for the month. At the end of the month, you get something back from the bank said, "So now you're going to reconcile. I wrote this." Yes. Yes. Yes. It's clear. And if you have an outstanding one, well, that's a problem. Why did that check not get cashed or somebody cash a check for me? Something like that. So if you went back in our for years, you will see that the audits have found that we have not reconciled long before Andy, before me. Long time we had not accurately done that. So when we talk about reconciling, it's not like just hey we went to Lowe's and bought something. You have to reconcile when an employee
019is paid. Was their insurance paid? It has to be reconciled. Was the retirement paid? Reconciliation. Medicare reconciliation. All of those have to have a checks and balance, checks and balance, checks. So it's not just checks out of check. So that had not been happening, but Amy has learned how to reconcile the books. So yay. Right. Yes. And yes, they have been months behind. They have been previously. Yes. Um some of the budgets we are still working on April and May. Um and you can be two months. So, the orders are not on us now because you can be two months. So, we're in April and we are working on April. I've got it in there, but I can't figure out something. And it's because the budget we were in, debits and credits are backwards from
020what you would do in local local government is right backwards from the way we do it in Skyward. And she sent it to me local government ways and I didn't split them. So, um, she emailed me and I have a list to do tomorrow. Shelby Tucker. Yes. And so, we are talking with them. And she's she's my accountability is what I call her. Um, and saying, "Hey, this is the discrepancy I see." And so, she's really helping me to understand, hey, we we need to do this debits and these are credits. And I said, I thought it was opposite. She said, "My apologies. I sent it to you local government way and so I have made a few, she has made a few. So we're working together and they will actually be back in our
021building on Wednesday um where we will sit in here again and um discuss and where are we and what's happening and so so not too long ago I sat down with Amy. Let's talk about the major responsibilation. She said, "I do." I said, "Do you know how to do payroll?" She said, "We're about to find out." She's done payroll. I said, "Do you know how to do amendments?" I know how to do amendments. Do you know how to write a check? Where are we with that? I can do it. Write a check. It's a process. And I didn't realize I mean, it took four pages. It's not just writing a check. There's a lot of steps. I have to go back. So, am I saying this correct? You know how to do every function. Now,
022she may not do it every day, right? But you know how to do every function of that office. That's a huge step. It's a I have a whole Skyward notebook at the top. Today I learned about journal entries and and putting the journal I put it at the top and the process of getting it because I had to fix those that you know the auditor email. So that is a fair question. And I think that's why the auditors came at us was it made it look like we were months and months behind lack of reconciliation situation and so we were able to clear it up. So I mean the whole tone of that because I don't know where I I kind of know where that came from but it was not all accurate information. Okay.
023And we we are not to June. No, we have things in place to get there. It's making some corrections and journal entries now. I know this is a process question. Okay. So, is it feasible to be able to close out the books like by the 15th of the following month instead of having them open that long? You mean without so being that far out reconciling? Yeah. I mean, I don't let my checkbook go without being reconciled. So a big part of that and I'm going let him talk but in my mind she not knowing how to do those functions how to reconcile until the last couple of months. So you're I don't know what you set a timeline for but yes I'll let you talk about um that's our plan is to because things have
024to be turned in by the 10th. um like um and I can't remember I'll get on backwards probably but social security not social security retirement and empower and there's certain things one has to be turning by the 10th one has to be turned in by the 5th and so by the time she's gotten those done I should be able by the 15th that's my goal now is that what's going to happen I'm not going to promise I want to make sure so payroll happens and it happens like three days in advance the actual pay. So then the pay happens. Then our finance Jordan, she then has to do the retirement piece. That's not a part of payroll. It's the next step. So she does the next steps when all the next steps are done. Then
025the reconciliation because that takes care of it ties the whole thing up. Otherwise, she can't reconcile what it's done. So it's really close to that 10th due date for her to start. But that's what she should be working on. I have a new a new spreadsheet. A a fellow um from Typton County has shared a spreadsheet with me. He said, "I have found this to work for me." Um very um very educated and has done this for several years. Um and and I he has been very helpful to us. I mean, I can email him a question and he's right back about helping too. God were not giving us a lot of support. Yes ma'am. But not in those kind of daily tasks that we were having shortcomings in capacity of understanding the job itself.
026Right. So that's where got the entanglements happen. So you have a new software program people trying to learn it and you have somebody who's new to fiscal management. Right. So those two are a recipe what could have been a dumpster fire but Amy has arisen like the phoenix. Go girl. You know, the other night she was here with Nikki and they were, you know, I appreciate people that go back and forth and but it's always about doing what's right, not it's not personal. It's about do we have this right or not. Those two go at it and I love it. I sat back and watched the whole thing because other people might think it's friction, but what I heard was growth and learning. And you can't go back and forth if you don't know what
027you're talking about. after you've looked at those numbers. I mean, we had been four hours at that point. It's like, okay, no, just let me have it, you know, let's look at this. It was good fun. So, since we're not as far open books as I thought we were because I had gotten some information today. Yeah. And so we don't need to have an audit. Well, so they they do that for us every year. Wait, people ATA audit? No, ATA only does our school and they used to do the cafeteria. Now the cafeteria is part of So this is the comprollers's office that does All right. Those were the findings that we went over in February. Yeah. How is this interfacing with our local government? because I know that local government's not on Skyward. How
028how are we interfacing with Mallalerie's office? Well, I actually went over there I can't remember which day last week, Miss Belinda that's in that office. Um, we worked because I said I need to understand what you see so that I can make it comparable to what I'm seeing here. And it's it's about the same. It takes a couple more steps. Um, so it's it's going okay. Um, our I have created with Cassie's help, I will say she is she is the uh resource for reports um to make the reports look very similar um have created reports so that the ones Mallerie needs and the ones she sends me, we can get them to match. Yeah. All the information is in there. It's about learning how to build a report. And it's it's a you have
029to figure out, you know, how to do it. So when you're talking about the skyward and I said lack of understanding about fiscal management and new software, if Amy had been doing the job for a couple years, she would know exactly what to ask Skyward. How does this look in Skyward? How do you create this report? Where do I look for this? Well, if you don't know what to ask for, they don't know what to give. And that was part of the issue. So whether or not Skyward supports it or not, I think that's still up in the air. And I've reached out to Henry County. Um I say her name wrong every time. We'll just call it Henry County. Henry County. I can wait. Anyway, um she has has helped me understand everything you
030need to do is in there, whether it's in a video or a document. But the problem is knowing what that document's called to know the process to follow. And so our other auditor that we have with the state, Miss Rachel de Priest, um she said she's got to where when she needs something from me, she'll say, "Now these are the steps." So she sent those to you today. So they've really been helpful on both both sets of auditors that we have. Okay. So, I understand that Brad Davis is also quit. He did. Do we still need someone to come in and help? So, that's where we got to the point of, hey, you got to know every function in this office. And so, honestly, that's why I thought we had Rat here. That was my
031understanding was it's to build capacity not so maybe there was a misunderstanding that somewhere along the way. So that's why I said Amy or what do you want to do because I did that Amy do you want this job because this job is you got to know every function. That mean every day and I wasn't sure what am said we need to have it so I'm going to learn it. I don't run for the heels. She has been tenacious. That's the truth. So anyway, Brad did and he was amazing help to us, but it was time for us to be able to stand on our own anyway. So maybe it was just it was just time. So he is unbelievable asset, very knowledgeable indeed, hard worker. Came up here on Saturdays. Can't say enough about
032it, but I guess you just Right. I'm I'm appreciative of the work that he did. So, yes, because he shared some things with me on reconciliation, stuff, the way the process he did um and and how it was helpful to him and what worked for him. And so I'm I'm kind of meshing the two because I can understand it better with a piece of this and a piece of that. So you have to do what works for you and that's what I'm going to do. So is there any other questions for the amendments? I want to clarify. So all of this money is part of the budget. We're moving line items. She said maintenance of effort. That's what this page was for. Got to meet maintenance of effort. Uh just remember we we I sent
033the email that Amy created the board agreed on paying for the electric the extension of remodel and we found stuff in the ceiling the difference in the insurance. So I don't want there to be a sticker shock later when we get the fund balance. We're fixing to get there. We're about to get there. Do Amy, do you remember where the fund balance was? Because we were talking about fun. I hate putting you on the spot, but it was still um it was I don't want to pull it. So, you got to buy science curriculum, right? Uh it was the entire the retirement issue that we have to work through. Oh, me. No, I forgot when she sent it to me. She sent me all of them instead of just what I needed this time. So,
034I have to deal like your barber, your dentist saying, "Oh, me." She sent you. That would be easy. Of [Music] course, it's on the bottom of this sheet. Oh, no. You don't put it in there. Who put it on that sheet? It's in the email you sent. I will. I'll find it. Okay. Yeah, I'm afraid we're How much How much are we going to balance? So, you know, it's not just on the amounts that you voted on because it's whatever was left over in the general purpose budget. So, if there was a h 100,000 left that was unspent and there was 500,000 then the deal was only 400,000. So I don't have an answer yet because we haven't closed because once the books get closed then the fund whatever was left over goes into the
035fun balance. So the books have to close August. So it's it's a couple months before we know the fun before you vote on the amendments. This is Sorry, I didn't know. I did not. But it's okay. I'm looking through your notes, but I'm not That might be something to I can I I have it on mine that I send Dr. Burton. Does the fund balance change throughout the year? The fund balance changes constantly because there is a decrease in it this month. And I said, "No, what in the world?" Um, and she said, "It changes daily." Um because um these grants that we got, we've had the work done, so now we're having to pay that bill. So we have to dip into there to pull the money out to pay the bill. Digital grants
036is the example. How much was that? $16,000. So we have to pay the bill on the front end. So it comes out of the fund balance. That's right. And then they reimburse us back unless it has one of them has a 10% one of them, you know, we had the cops it got waved. So we've got the 688,000 we'll have to pay. There's 398 I think on the um other great. So there's different ones that we're doing. So they've got to come out and pay for them, but then it's going to go back once we get the reimbursement. And so I'll get digital skills sometime this week. Um I heard from Cody Hello from Cody Drake. He's my manager of that brand. And so sometime this week, we're supposed to get the information on the
037reimbursement for You're just in time for the We was holding off till you got here. She's so excited. Did you have to walk? 43 miles. I'm getting concerned with all this money going out for the grants even though we're getting it back on having enough in there to pay and then waiting for that to come back that we won't have enough. So that's that is the it gets more complicated the more grants you get what we've got the grants that we've got. So you're exactly right. You ask for more money through grants but you have to front the money or sometimes you have to do a little bit of a match to get but in the end there's a lot of moving parts but it works itself out. I think Esther was probably one of
038the most complicated deals that we got into and anyway that was scary for a moment because of the the federal requirements on spending money. So, but to your point, yeah, it does get more complex, but that's the benefit of asking for more money. And it looks like it it's crazy of how it fluctuates because it alarmed me. And I said, "What? What?" You know, because I didn't I wasn't expecting it to move like that. And she said, "Now, I can give you a daily balance." I was like, "No, ma'am. It's okay." I thought, "Just give me my once a month." So on the Wednesday before our meetings, I always text her that morning or email or whatever I'm around and ask her for the balance. So I'm just getting it that Wednesday before I'm just
039going to send that amount, too. That'll be good. Because I thought, oh, we don't want that. I don't want all that. Now, if you guys want it, I will be glad to share that with you. But I thought the one once a month. Sorry. Yeah. When she does get it, I'll send you a message. So, for this one, we're just moving a line item. You're just moving the line item so that we can send this to the county commissioners, put on their agenda for approval. And that's the steps for us to be able to close the books out. And I have a a date set with Miss Cindy to work on your close which was another audit finding that we trying to trying to avoid. Yeah. Okay. I make a motion that we move that
040um amount from 14172 whatever it so this is doing that separately these are two separate sorry this was added this is this would be part of it this was found oh we got to move that too oh Oh. Oh, these are two different this was about the maintenance of effort that was talking about. This is where we don't move this, we're not going to make this. This was all the separate. Okay. Yeah. I wish this was right. the the ones in the larger packet are the ones you've had that got emailed to you on Wednesday. Um the paper was something that came about um since then. Okay. That's why we added that. So we'll need we'll need two motions. Oh lord. So you have one for this one and Okay. Okay. See, I thought it
041could go all the way. Well, I've made a motion for the adjustments for the credit to be moved to debit on the line item. This one motion made by Vivian and second made by Judy. Um, let's do roll call for the adjustments made to the last amendment. Is absent. [Music] Yes. Okay. So next is the general purpose fund budget with the amendments. [Music] Okay. Now are there any questions regarding um the amendments? So, is the unassigned fund balance or fund balance? Is the unassigned fund balance or fund balance on I don't there's three. I can't remember. I wish I could find my paper. I can't find my email. Yes, that is still the same amount because it's 38 something. Yes, for the GP. Yes, on that particular day. Yes, on that. Have we had any
042revenue come in? Yes, ma'am. Um there have been um three or four. I have another one coming in this week. Well, no, it's not coming in next week. I get the information on how to distribute uh how they're planning to distribute from Kod um to the Department of Justice. Um there's something else coming. What's the next one? We digital skills cop is coming now. Um we have to pay it out. You know it takes a few minutes but have we gotten that wave? Yes. Yes. Now if you'll see in the notes grants we're applying for the other pops grant. There's another one and so we are there's two steps to it. So we applied for the first one eos and grants.gov. And then there's just grants. So when you apply just grants is when we
043apply for the grant for the second. So one thing we like to make sure right um we did for this past time. So we whatever we spent out of that uh money that they allotted for us we will get all of that back. We do not have to pay. We did get the waiver. But now for the next one, we'll have to see what they say. There will be some I thought about this. It's not a massive amount, but um we were having a meeting as our leadership team met and we were paying um for some of our use and McDow and all of those and Charlie was like, right, there is a grant there. So, we will get some of that back as well. We're actually getting unclaimed funds back. The state of Tennessee
044reached out. It's not much money, but it's interesting that you go on to the claim website, put your name and find out if there's money that sitting there waiting for. So, we have money coming back. You get I think I did hear you correctly. You get funds back that you didn't you didn't claim. So, if you sold property or so all of the funds didn't happen, it goes and it sits into a holding spot in Nashville. You put your name, social security number, some identifying information, and if there's money there, then they will mail it to you. But lo and behold, they did that for school districts. You got an email that said, "Here's the money that's unclaimed. It should be coming back to you that you never got." And it went all the way
045back to 2015. Is that a new thing? It's been around for a while. Been around for a while. And perhaps we didn't claim on the claim. I gota missed out on money. That's right. Okay. Okay. [Music] Well, I don't really know what the conversation has been since I got here. I got here. Um money to balance the balance. There just a lot of them because we haven't done a lot of them and Okay. So explain in the amendments the expenditures being more than the revenue. Explain a little bit more of that to me. I'm sorry. I think y'all were talking about the grants or something, but kind of came in on the end of that. So I didn't hear that's a lot of it. A lot of it um are the grants. So we have
046to pay them out. Um and we have to show documentation of this is the grant we use. This is what we spend it on. Then they have to look at it the people we got the grant from then we have to say this is what we spent it on they have to say okay yeah truly that is what you spend it on then they'll reimburse our money okay so that's 616 and some more you know worth and then the other is the er overage from the project at Lar Kendall that the board had voted on previously so the digital skills grant is 600 plus thousand. We bought the Z space computers which we can't wait for you all to see. They're going to get uploaded. You'll have a chance. But anyway, we had to front
047the money and the money gets reimbured. So for right now, it looks like it's so for the the total amendments is is 1.2 million. Correct. And am I correct? And and that money for the that was that was the first time and then there was 42 put in um where it says adjustment. You see that adjustment adjustments. Yes. Okay. Okay. So that's 42. So is is that what we are approving the 42? 42. Okay. Um, and you can see in that whole thing, you can see where in parentheses it's a deduction. If it's not parentheses, it's a. So, some of them are adding, some of them are taking away. Gotcha. So, Jody, at the end of the day, we can't have a line item in a negative situation. We have it with positive, right? So,
048that's the adjustments. And I didn't want to go in and do a lot of switching around, but the auditors were like, if if you don't go in and adjust it and they have to, this is my understanding. Yeah. It becomes a finding when they have to move too much of our money around. Okay. Let me juggle some more. Okay. So, we're we need to look at the adjustments. Yes, ma'am. where it says adjustment for the FY25 adjustment and then in that where it says final in FY25 that final that next to last column that is what it's supposed to be in that line item that I will put in discovery gota and I have learned an extreme amount of how to work Excel I know how to add across columns and down columns and It
049is and I've used it. I would sort, you know, but not to the magnitude of adding and I never had to do all that before. So, I've learned a lot. Are there any more questions? No. Regarding the adjustments, are we going into the fund balance for any of this? Well, we will. So, that was what we were talking about. Okay. Because of previous board actions that took place. So, we don't know how much money is unspent. So, no, not because of this necessarily, but we don't know how much money is unspent from the GP budget, but when the the books close and whatever was left over will go to the debts like the science curricul. But it wasn't because of mismanagement. has a board action and then you got to spend it all out first
050and then whatever is not covered in it shouldn't be anything that's unplanned but do we have enough inp right yes ma'am it just gets convoluted when we we've the board has dedicated funding for Schneider election so we paid the bill to Schneider Electric which reduces what was that was not the original budget. So you pay the bill and then it comes out. So you have to keep paying the bills and when it's zeroed out then you got to take the money Any other questions? At the end of day, the $42,000 is what's in the budget. You're just moving it from Do I have a a motion? Motion made by Judy for the general purpose fund adjustments. Second. Okay. Second made by Miss Deborah. All right, let's do roll call. Is out loud. Cook. Yes. Yes.
051Homer. Jones. Yes. Neil, yes. Snider's out. Winter. Yes. [Music] All right. Next is student enrollment slashregistration updates. So board members, I'm sure you're aware that Orion County made some moves their school district school. Uh I talked to their director of schools and was trying to figure out about the process and what the impact was going to be and he said, "Well, you're going to get 22 students." Why am I getting 22 students? He said, "Well, that's how many Lake County kids were going to that school right off the realiz, which is what caused us to do an open house because I personally had people show up at my door on Saturday afternoon saying, "Hey, that's the basketball team." Huh. So then, oh, and now I see what's about to happen. We're about to get our
052own kids back. So that was the movement to have an open house to bring folks in. So, I went around to the open houses and I'm happy to say that I saw kids met families that were from here that were not coming to school here. But I also found out we had kids from Oayan County that want to come to school here. So, just want the board to know that we do have a process that we've had for a couple of years. We do take out of district kids, but we don't have to. going to make them follow an application process because if they're there as a ZT a zero tolerance student then we don't have to take them here so we can be choosing but what a great problem of so now like in
053the the fourth grade the be numbers no more than a max of 30 kids in the classroom and 28 kids is a lot of kids in the classroom that's so we have to have discussions about so what are we going to do so We're proactively looking for another teacher to make sure that we don't have such large classes. But, you know, for every kid that comes, there is a tissue that's attached. And so, those are some real easy economics. We don't want to put a teacher with 28 kids in the classroom. At the same time, kids may apply or may register, but you know, the sport's not going to support us having 12 kids in the classroom. So, it'll be interesting to see what happens. So, I'm hoping that we get more kids and then
054we'll hire more teachers and that's fantastic. So, there was some repercussions from them closing, but I think it's been positive. The open houses went really well. They can the principles can speak to that themselves, but so that's what happened. Well, that's a good It was It was a good thing for us. I hate it for the school district, but for them that's when I asked the director that's going to save you. So they had uh 12 teachers and some classified staff and he said ballpark $2 million a year is the same. So they were over they were over staff. That's that's right. So it's unfortunate for them but that's what um All right. Next is superintendent report. Dr. You want Yes, Dr. W. We have uh a summer program uh we have posted on Facebook,
055a summer program that would allow students to work during the summer on certain projects that would be beneficial not only for them but also for our campus as well as the district office. We're happy to say that we have successfully hired four students to actually work during the summer and they've helped in the vineyard and as well as the community garden as well as beautifying our school. In case you all haven't seen it, we have uprooted the um what's those big trees called? We have crate myrtles. Crate myrtles. Yes, we uprooted the crate myrtles and now we have successfully put it put mulch as well as put the falcon in the front of our school. So, we're hoping to go ahead and reinvent our school and create a huge beautifification project for our students in
056the fall. Our team for success as well at the culinary arts program is having a camp uh this uh week as well as other weeks as well in which they will at the end result create our food truck. We will successfully have a food truck here at Lake County High School coming up in the future. We're very excited about that. I want the kids to see the evaluation process, certification process, and things like that of what it takes to have a food truck because we're now seeing the food truck as being a good business. It's very commoditive business especially here in this area. Our athletes, our basketball team, our baseball team and our football team are working very hard this summer. As a matter of fact, they had scrimmage today. Our basketball team had scrimmage
057today in which they were doing very well. I'm very proud of our basketball team. Our baseball team had a a scrimmage as well today. So, I'm having to go to all these games and don't mind it at all. Our football team is also they had their scrimmage just previously last week. My family and I are very excited to say that we are now future residents of Typtonville, Tennessee. So, we are living under Mr. Macy Robertson's um Walnut Walnut Street uh house that he has for rent for us. And so, we are excited. We are packing up. We we will be official residents on July 1st. And I told my wife on July 2nd, I'm going fishing. That is all that I had here. Thank you all very much. Congratulations. Thank you. Uh I want to
058add so gamble also with so the the summer camp programs so that's gamble school the third grade retention law fourth grade if you're all familiar with that as I talked to Leah I think we had 30 students that were impacted by third grade retention where they go to summer camp they get intensive tutoring and then they are given a like TCAP test to retest in hopes that they don't have to grant. So that camp has been very successful. I think we had 110 register the attendance. So the 30 kids, I think all but one has been pretty regular with the tennis because attendance is a part of that retention law. But I'm thinking every time that I've been over there or I talked to Leah, they're right at about 90. So it's been well attended.
059Kids are having a great time. Walk through the classrooms and the teachers interacting with. So it's been very successful. The buildings are getting waxed. Um, so we're getting ready for the next school year. It never stops for us. That was it on our end. You want to talk about this part? Yes. So, we um received an email for updating um a lot of policies that the general assembly met and is just updating their laws. Um, so we have a list of policies that just need to be updated. So Brianna print of not only the proposed policy but also the law from which is derived. So that's part of the deal what TSBA does. They try to understand the spirit of what that law is and to give us policy. But a lot of those policies
060don't necessarily pertain to us. Right? So, so this is something we can we can discuss and um we can vote on for the next school board meeting, but just some things to review and reading. Yeah. You know, like the charter school's oversight, you know, I'll say this. If somebody chose to come to Lake County first, there is a process and they're protected by law. So you can adopt this policy now. You can wait until later. I I don't know how you want to proceed with it, but it is a lot of policy. A lot of them like when we did the audit, they didn't go back and put all the audits back in. So it's up to you all about I give my own recommendations along with some of them are updates. Anyway, I'll compile
061my own list or make recommendations and you see something that would be helpful. Very helpful. Extremely. Yeah, I got you. But if one stands out to you that you want it added. Yeah. The only thing that I see off the bat, we had talked about having a statement. Yes. Top sheet. And that's the top sheet. So I think Dr. Elliot, you have he was already in the works of that with the student government. So I think that will be really really good. All right. Um just a just a quick positive. I like to give these Henley resource positive. Um but something that stuck out to me is chronic absenteeism. The rate has declined over the past three years from 29%. And as of May 2025 to 18%. Um, so I know that attendance is awarded
062and so that's wonderful to see the the percentages and I like to see I like to get these and see what's going on another year to May 2022 it was 39%. Wow. 39 to 18 in four years. So that came that's a combined effort of the work of the Henley house for taking care of tier two and tier three absenteeism issues but the tier one is being handled by the buildings. So now it's a collaborative effort said I can't even see the mountain much less the top now then 10% is the goal that's where we're supposed to be. So chronic absenteeism is 18 days of school and I know they work really well with the court system. Um so that's that's it's evident that it shows. So thank you for bringing and Joth got the
063gold box right there. Yeah. You know I think our school board from time to time has been concerned about community engagement. That speaks volumes. Yeah. that um it's printed here about the number. Well, you can everybody can read it for themselves. That's community engagement for sure. There was a 54% increase with Jennifer's done an amazing job on that charge. Is there any other business or comments? All right. Good. Thank you. [Music]