001congratulate board member McKisik, our very own The Price is Right contestant. Come on down. Come on down. So, I'd like to um I'd like to invite her to tell us a little bit about it. It was She didn't She hid it from all of us. So, please please tell us as any kid who grew up in the uh late 70s and 80s, you know, there were only three channels on on TV when we were growing up. So, the prize is right. Summertime, that was what it was all about. And so, this was simply a lifelong dream. I didn't think it all the way through because I told no one, not even like family members and uh that I was doing this and never expected I would make it to the showcase showdown and when I
002So yeah, so it was fun and I I never had so much fun losing at games. I thought I was a good game player with the pricing games, but I I'm not. I'm not. So, but it was it was amazing and Drew Carey was amazing. He's so friendly and it was a lot of fun. So, thank you to everyone who sent me a gazillion texts saying, "You played for me. You were representing me in that experience." So, thank you. >> I think we're going to make you a school district meme. >> It It's funny cuz like I didn't tell them what I did or anything. I was really like, "No, no, no, no, no." So, but it was fun. So, thank you. >> That's great. Thank you. Thank you. >> You can tell I was
003very excited like what? >> All right. Thank you so much again for sharing that with us. That was that looks like a lot of fun. Um, next I would like to um bring have the spotlight on the arts and I will hand this over to Mr. Jenkins. Thank you. The MSCS Fine Arts Department would like to recognize the winners of the Delta Fair and Midsouth Fair student art contest. MSES students won a total of 74 awards in these regional competitions, outwinning private schools, municipalities, and charter schools. Congratulations students and teachers for your hard work, talent, and accomplishment. Um, once I call your name, please come down. Emma Banks, Idaw Elementary, third place. Sarah Pharaohs, um, North Haven Elementary, fifth place, Special Learners Division. Addison DS, North Haven Elementary, sixth place, Special Learners Division. Liberty Handy,
004Valentine Elementary, second place, kindergarten grade division. Okay. Cassai Porter, Cordova Elementary, third place, kindergarten grade division. Juel Hampton, White Station Elementary, seventh place, kindergarten grade division. Sa Barber Cordova Elementary, eighth place, kindergarten grade division. Ozvaldo Longo, White Station Elementary, third place, first grade division. Tatum Cole, Riverwood Elementary, fourth place, first grade division. Brilan Gails, Valentine Elementary, fifth place, first grade division. Savannah Richmond, Peabody Elementary, 10th place, first grade division. Nova Miller, John P. Freeman, KA, second place, second grade division. Frankie Joy Jones, North Haven Elementary, fourth place, second grade division. Bailey Hazes, Chimney Rock Elementary, sixth place, second grade division. Atlantis Mitchell, White Station Elementary, seventh grade, second place division. All right. Rehy Jeremia Franco, Riverwood Elementary, eighth place, second grade division. Dakota Moore, Southwind Elementary, 9th place, second grade division. Ren Stimbridge, White Station
005Elementary, first place, third grade division, best of show. James Triggeros, Peabody Elementary, 9inth place, third grade division. To Davia Smith, AB Hill Elementary, 10th place, third grade division. Saw Swink, Riverwood Elementary, first place, fourth grade division. Alona Anderson, Peabody Elementary, seventh place, fourth grade division. Alina Abua, Riverwood Elementary, 9th place, fourth grade division. Claire Mitchell, Idaw Elementary, 10th place, fourth grade division. Jay Rodri Rodriguez, White Station Elementary, fourth place, fifth grade division. Milani Story, Cordova Elementary, fifth place, fifth grade division. Sydney Gu, Oak Forest Elementary, 9inth place, fifth grade division. Ashley Martinez, Colonial Middle School, third place, sixth grade division. Blair Hull, Colonial Middle, fourth place, sixth grade division. Omriia Malone, Dexter K8, 10th place, sixth grade division. Eden Styles, White Station Middle, third place, 7th grade division. Draven Bagot, Colonial Middle, ninth ninth place,
006seventh grade division. D'Angelo Oliver, Colonial Middle, 10th 10th place, seventh grade division. Vincent Stafford, White Station Middle, second place, eighth grade division. Presley Duran, White Station Middle, fourth place, eighth grade division. Len Baltazar, Colonial Middle, seventh place, eighth grade division. Yoselin Mendes, Colonial Middle School, eighth place, eighth grade division. Jasine Min, White Station High School, first place, 9th grade division. Best of show artist link award. Corin Allen, Overton High School, fifth place, ninth grade division. Ming Fing, Overton High School, third place, 9inth grade division. Corin Allen, Overton High School, fifth place, 9th grade division. Kayla Lamb, White Station High School, first place 10th grade division. Olivia Pulling, White Station High School, third place, 10th grade division. Destiny Jefferson, Overton High School, fourth place, 10th grade division. Carolyn Vasquez, Overton High School, 10th place, 10th grade
007division. Anson Yen, White Station High School, first place, 11th grade division. Best overall student art award. Emu Rice, White Station High School, third place, 11th grade division. Gerald Langz, Overton High School, sixth place, 11th grade division. Michaela Stinson, Southwind High School, eighth place, 11th grade division. Isaiah Callaway, Oton High School, 9th place, 11th grade division. Sharai Holloway, Overton High School, second place, 12th grade division. Long Doe, White Station High School, third place, 12th grade division. Namazi Hampton, East TEM Academy, sixth place, 12th grade division. Shelby Thompson, White Station High, eighth place, 12th grade division. Melanie Romero, Southwind High School, 10th place, 12th grade division. Okay, >> take pictures. I'll be there. [Applause] Okay. Now, we are now if we're in this uh you clear the room, but we've got the Midsouth Fair coming up. And
008I have to tell you, I went and saw all the art at the Midsouth Fair. Had a blast. I took pictures personally myself. So, um we're going to wait for the Delta Fair families. if you could leave as quietly as possible so we can honor our Mids South Bear students. >> All right, so we have our Midsouth Fair art contest winners. Lauren Laurel Francis Allen is not here. So next we have second place Namara Lee from Peabody Elementary School. Fifth place we have Jace Dowy from Berkelair Elementary School. >> Um Skyler is not here. Next we have Madison Williams from John P. Freeman. >> Next we have Roy Brtga from Berkelair Elementary School. Roy Jade Williams is not here. So, we're gonna move to um Sarah Felipe from Colonial Middle School. Next, we have Miming
009Fang from White Station High School. We also have Jasine Min from White Station High School. Jenny Coreo is not here. We'll have Anen Yan from White Station High School. >> We have Long Do from White Station High School. Um Tony Jones is not here. We have DA Broyals from White Station High School. >> And those are all the students who are present for Midsouth Fair Art Contest winners. Thank you. I I just want us to recognize how much talent we have in Memphis Shelby County Schools. We had two time winners come. They were recycled through. That work is phenomenal. And some of that work can be posted now. They can sell some of that work right now. That is phenomenal. So I want us to understand how important it is for us to develop the
010full child, the whole child. So, I appreciate our our focus on the arts and academics and um attitude and attendance and athletics. Absolutely. >> So, so thank you. All right. So, our next thing on the list is superintendent report. >> Yes. Thank you, Madam Chair. I'd like to add quarter one financials. Uh and at this time, Mr. Langston. It should be in the committee. >> Thank you, Dr. Richmond board members as we cue this up. So pursuant to TCA code annotated um we have to present these quarterly we'll get on a regular cadence to do it monthly just to inform the board. Um these this presentation is to give you an update of what our finances look like primarily from the general fund. Next slide. Next slide. So board members um this is uh this
011first slide shows uh what we like to do in the fin for the financials is give a year-over-year view um pursuant to last year. And one of the reasons we do it is because that's what the audit requires us to do. And we explain a variance of any anything outside of about a 10% variance. It means if it's decrease or increase. So I'll go over some of the notable um variances that we have. First, we had revenues to decrease this money that's coming in of about 32 $33.2 million. Um that is not necessarily a bad thing. One of the things that's important to note is that um TISA changed um and you'll see it in a minute, but one of the things that changed for Tissa is that now charter schools for the state portion
012of the revenues that come in, they get directly funded for the the state portion. And as a district, we we do a flow through of just their woman porter per perked up. We get just a portion of the local funding that we pass on to them. So again, the same portion of TISA goes directly to charter schools and we only pass on the local portion that comes from the Chevy County government. So that has changed through legislation this year. Um that's why you see most of our um revenues decreased year-over-year from the money that we received there. We're still in a good standing. Chevy County uh decreased about $ 8.8 million. That's primarily due to just the timing of when we receive sales tax and things of that nature. So, we're still in good standing
013there. And again, that $20 million you see is related to um that of um Tissa. And then lastly, you see we decreased $5.5 million in federal um revenues. And what happened with that is essentially last year we had the um the final uh iteration of ESSER with ESSER and most federal grants we get indirect cost. This year we're not receiving all the ESSER. We don't have as many indirect costs coming in from those grants. So you'll see those revenues decrease $5.5 million. Next slide. Now this goes in looks at our expenditures. We just looked in revenues money coming in and now we're looking at expenditures. um that's going out. So overall, our expenditures um increased by $9.5 million from the end of September. We're looking at Q1 financials to last year. Um some of the
014primarily uh primary increases are you'll see we increased $28.3 million in in salaries. The biggest um increase you'll see noted there is you if you'll remember we did teacher bonuses from the state. So that that revenue came in and we sent that money out the door to the tune of a little bit about 17 million in salaries. Some of the other um increases that we have is that we implemented um teacher raises this year. So um teachers on July the one received their raises. So you'll see that number is included here. Employee benefits kind of go with salaries. You'll see we had a decrease of contracted services year over year for about $6 million. Um that's primarily due to we've done less um construction uh projects this year uh as opposed to last year. This
015time you'll see we have a $8.8 million increase in other charges. That's primarily due to um what we have for um textbooks. So we did a science textbook adoption this year. That is that $8 million. And then lastly, the the largest number you see again that $30.5 million. Anywhere you see in parentheses in financial terms, that means that it's a negative or a decrease that you'll see. But again, that charter schools decrease again doesn't mean that we're passing less money to charter schools. That just means we we pass we're passing along less because of what I mentioned last time about the money is going directly to charter schools for the state portion. Next slide. Um, this I'll pause here. This will give you a number of of what I just alluded to. What I wanted
016to you to turn your attention to is our final total expenditure number. You'll see we're at 24%. So, we're through the first quarter of our financials. You want to be about 25% or a fourth of the way there. You'll see we're in good standing. Um, so we're at 24%. So, we're again in good standing of where we would have spent uh our budget. Next slide. Now our next slide will go into our capital expenditures. So we have currently four active appropriations from um the county funded projects. Um in FY23 um we have a budget of about $171,000. We've expensed about 22 uh $22,500 and we've been covered $149,000. So we are on track to spend all of FY23 appropriation. And the only open project you'll have there is uh two intercoms. Next, if you look
017in FY24, we have two open projects there. That's money that's tied in for the new East region high school and Frasier High School. Then if you go to FY25, we have eight open projects. Again, that's uh New East region um as well as Frasier High Schools. We have a a few miscellaneous um I uh six miscellaneous uh projects that's open, but it's due to fire life safety that we have when we received about $5 million from the county for their funding. And then lastly is FY26. We have 17 open projects um there. Again, you the common theme is we're carrying over Northeast Region High School as well as the new Fraser High Schools. And then we have 15 other uh projects that's kind of in the pre-bid uh stage. Next slide. The next slide you'll
018see is well this this slide again is u those appropriations and all of the projects. You'll see the details of the appro appropriations in these next slide. So I've talked to those you can keep going as you'll see the detail projects and you can read them uh for your review. Next slide again. Okay. So, uh board members, you'll see you you remember we we talked um earlier this year about ESSER. Uh ESSER again, we still have we had the $55 million in ESSER. Um 99% of it was tied into construction projects. U we've expensed uh we've expensed um $25 million of the of the $55 million. We have another $25 million encumbered. Um and we expect to expense all of these projects by March of 2026 of next year. Next slide. Again, this is ESER.
019Continue. Next slide. Um and then finally, this is our general fund fund balance CIP projects. If you remember last year, we pulled from our fund balance um a number of funds so we can do uh several capital projects. These are those projects that's continued to this year. All of them are uh expected to be finished this year, but this is just an update of where we are for our um this is our general fund fund balance um for defense. Next slide. This is a continuation of this um you'll see we have about $6.4 million that rolled over that's uncommitted. Next slide. That concludes the Q1 finances. I'll take any questions that you have. I have um Commissioner Love and I have Commissioner Huitt Garcia in that order. >> I have two questions um related to
020ACVEX systems. Um several schools that I went to um they had an HVEX system installed this year and the schools are still hot. Love, if you can get us those schools because we've been kind of updating all of our schools if they're still hot. Obviously, the answer that I'm also going to give you is that for any reason those HVAC systems aren't working properly. There are warranty and we'll get with the vendors to ensure that >> before the cold weather came in. >> I got you. I understand. >> Yeah. And the next question is the former superintendent um the board and the former superintendent didn't follow the nature of the law um and we had to pay those employees that the former superintendent uh let go. Where did that money what line item was that
021money in? So I believe and you correct me if I'm wrong is love what we decided to do or what the board decided to do is that u at the time when we released employees we decided to pay them out through >> August 31st of last year. >> Yeah. >> Um so what we did was we did a budget amendment at that time to move funding over to pay those employees out. But that is that happened that's that wouldn't be in these financials that happened last year. But essentially what we did was did an budget amendment. We found where we had some savings and some funds to pay those >> money come from what line item >> uh it came from salaries and benefits. So one of the things that you you'll all note that
022we have is what we call vacancy savings. What that means is that we have a number of uh positions that's been budgeted that we haven't filled at the moment. So we're calc we're achieving a savings for that. So one of the things we do in budget is we do a trend to determine of about 7% year-over-year savings for vacancies that we have. So what that means is that we'll that money either fall the fund balance or we can bring an amendment to do something differently as we go along the year. So what we did at that time was chose to do some use some vacancy savings to pay those employees out. I don't understand because we voted on a new budget in the summertime. She let the board voted to let go of those people
023in the same summer. Um, we voted on a budget that was dismissed those people and we still had to pay them. Man, again, we chose to pay them. So again, you the remember the budget is is fluid. You vote on the budget on June the 12th and July the one it may change. We did a budget amendment at that time to move funding to pay those employees out. So a budget amendment essentially means that we took money from the salary. We they stayed in salaries but we took them from a department and put it somewhere else just to pay those employees out. >> Um the next question is um the the current superintendent he revamped uh the apartments and got us what we needed. I would like to see a cost comparison from the former
024superintendent to this superintendent. Salaries and uh uh employees. >> Yes, ma'am. I actually have that handy u so we can send that to you as soon as tomorrow. So, what we did was did a cost analysis to determine Dr. Richmond um presented an org structure a few months ago. So what we did with that or structure is looked at u when we did the budget what the what positions we had today and what we had last year. I can show you a savings or positions that we defunded last year and any new positions and it'll show you a total cost savings for right off the top of my head. Um I can remember that we had a number of instructional coaches last year that was budgeted. Uh we don't have as many as this year.
025So we use a lot of that uh funding for those to uh reimplement a lot of the positions that we have but I have it in Excel format that I can share with the entire entire >> board member Huitt Garcia. >> Uh thank you. On the uh general fund revenues and expenditures uh page is the actual year to date or the bud I guess um the budget Let me ask the real question. Are we on track to get level funding based on enrollment or have we lost dollars based on enrollment? If so, how much? >> So, as if you remember that our current budget is based on prior enrollment. So, >> so looking forward to next year, are we on track to lose attendance-based dollars or are we are we holding steady? >> So, that
026will be um so what I'll bring to you next month is a when we set up the next budget for FY27, what you'll see is us do a forecast year-over-year of what we have currently enrolling. What I can tell you is that year-over-year we're down a little over 2,000 students. So, um, essentially that we will see a decrease in revenue year-over-year based for next year. The current budget is is in place and it's fine because again, it's based on the enrollment for prior year. The attendance and the county funding is fine because our attendance um percentage based on a weighted full-time equivalent ADA is fine. I do anticipate us to have some decreased revenues and I'm happy to bring it to the board next month to kind of talk about preliminary forecast based on our
027enrollment decrease for a number of reasons uh vouchers so on and so forth. So the estimated 2000 enrollment decrease if our am I remembering correctly that our average per pupil is about 12,000. The a we're looking at a potential $24 million decrease if if if no students show up the rest of the year. >> That's that's roughly about right. If you take the 12,000 to your to your point it's about 12,000 per pupil. Yes. So, if you look at about roughly 2,000 students decrease year-over-year, you're looking at about 24 $25 million. >> Are there any um solutions or investments that we can make? Do you find those students who have not enrolled um I think you know we've talked about the dear neighbor, right? Are are is there an opportunity to pay canvasers or or
028put out a proposal that says for every student you get enrolled there is like there's almost an outcomes payment since we if we are on track to lose revenue. Is there is there amount we can invest to find those students um whether it's new personnel or um an external organization some someone who does this work in and finding and recruiting students. >> Uh yes ma'am one of the things that we're looking at is the preliminary data to determine what the loss is. What I what I can tell you is that for instances of like students who have chose to do um vouchers, that's another component. And then there's a number of students, as Miss Davis alluded to in her presentation, that has chose to do homeschool. What I can also tell you is that is
029that the charter schools um enrollment has held steady. So um we haven't seen that the issues, but as we dive into the preliminary data, I think we can bring back a recommendation of how we can canvas whether we can do it internally or we need help to determine how we can find students >> and I think there's also an opportunity to see is there something that we are doing better or providing services around uh that we have more opt I'm thinking about students with exceptionalities maybe we have an economies of scale and more offerings for um than schools around us right is there something we can highlight that recruits people out of where they're at. Can we show the greatness that is Memphis Shelby County Schools where we know we we have a competitive advantage?
030So, I think thinking about it from a marketing perspective, too. So, that's just more of a food for thought. I would love to see >> how we can >> Yes, ma'am. How we can put our budget to use. Yep. >> I got you. >> Thank you. Um, board member Porter, board member Coleman, Vice Chair Coleman, >> thank you. Um, Mr. Langston, our intercom replacements, how often do we have to replace those? >> That's a great question. Um, Miss Coleman as you quite often, but if you you're here, Miss M Miss Stewart and I allude to that we do it on a phase approach because to be honest with you, probably 70% of our schools need an intercom replacement. Now, once we've replaced them, there's some new mechanism in place to make it last a little
031longer, but we've been doing them in phases because of the funding that's available. And one of the issues that we have is that uh the switches um that the intercoms are um that's used to replace the intercoms, a lot of them have been on back order. So that's why you haven't seen us um update them. So M Stewart and I, we're working diligently working with our schools to um even create the next phase as we um replace our intercoms. >> How many of our schools still need an intercom replacement? Um, M Stewart, you know that off the top of your head, we can get that back to you. Um, but I'll be transparent. It's probably a number of them. Um, and one of the things that we've done and nothing that we're proud of is
032just provided them kind of with walkie-talkies if they haven't worked at all. We've done replacement parts for those that we can get back online. But eventually, um, and we'll talk about marquees and things of that nature as we go into this next next budget cycle. Eventually, we'll have to replace the majority of our intercom systems. It hadn't been touched in a number of years. >> Thank you, board member Love. >> Um, Miss Davis, um, set in committee, um, we got 1,400 students back. You knocked on,400 doors. We identified 1889. Of that 1889, 10,042 registered by the end of the second day. So whether we knocked on their door, left the hangers on their door, uh those students reenrolled with us. I would be interested to know of those 1,040 kids how many are returning to
033school every single day? >> Yes, ma'am. uh which was the we gave you the average attendance rate but you want to know >> how many of the 1,00 >> students >> okay >> that you knocked on the door and they registered ma'am >> how many of them are truent or missing school on a regular basis >> okay yes ma'am we'll get that to you >> because attendance is our bread and about. >> All right. I have um a a question with the overall general fund summary page when you look at the salaries and I appreciate this breakdown. Mr. Langston up you talked about this was largely what was reflected in this was teacher bonuses and teacher raises. Could you provide us with the percentage of the salaries that are attributable to teachers and schoolbased employees
034because I think we talk about this all the time where we have we have in our budget salaries but we're not clear about what that mean who that is applies to who those salaries are applicable to if I'm not mistaken it was in the investment ments when we were getting the board to approve the investments I think we had outlined where um like for seas the amount was what about 67 million Tito then for administrators it was an investment and then for teacher raises it was an investment it was in the initial budget but we'll get it to you chair chair McKenna. >> Yes. I'm just saying for as as we as we um build upon the knowledge base of our community, we need to remind them of what these what we have invested in
035every time they see this. So that that's all that I'm I'm asking that we're bringing them along with us and they're seeing the same thing we're seeing and that is how we're spending our money and for what and for whom. >> Yes ma'am. I I took your question to say that u to show based on obviously salaries and personnel is the largest part of our budget. And then on top of that, the largest part of the salaries are what's actually in schools. It's very small am despite what people think. So um and I also have a slide to show you that we've invested in schools. I believe I showed it to it was in my it was in budget 101. One of the things we want to educate the publicans showing that as TISA has
036increased we've sent more dollars down to schools and over the past three years down year four we've invested in over $80 million in the teacher salary schedule as well as Dr. what Dr. Richmond alluded to we've had seas that for $32 million um and a lot of that we got 78 attendance leaison a lot of those report supports are directly to schools and very little of it is central office the only thing we've done to central office this year is essentially um built out the student support department to be functional to the needs that we have but I can show I I know what your question is and we'll be u sure to highlight it going forward Thank you. See, I don't know who came first board member McKisik and then board member Love. >>
037Thank you, chair. I wanted to actually follow up on where do you stand regarding uh the pay increases like for administrative principles and can you speak to that? >> Yes, ma'am. That's a great question. Um so, um the first thing we've done is take care of teachers. um as we're doing um what we call a salary harmonization and looking at the data um what you're I think you're referring to is the 2% increase that we normally give to everybody else. Uh that data has um been scrubbed and we are now prepared to this is a pay period next this pay period we get paid on Friday I believe I hope so. Um and then um in the next on the next paycheck, we expect to um pass on the increase to everybody outside of our
038uh teachers and teacher types. >> Michelle answered um asked my question. Where are we at on the salary harmonization study? So we've done a number of it already. So some of the things that we've touched is um and we work closely with our teacher associations is we've already um chewed up things like um our special education assistants um and we'll continue to do their work. Um Miss Oliver has hired a compensation director that starts on I believe October the 27th. um that's going to come in and kind of help us implement um a new salary structure. We are uh the data is there. Uh we've started implementing some of them as we've gone, but we know we still need to touch a number of employees as we go. I'm asking for the district staff who
039um the district staff who salaries were cut. They're still doing the same work even more and their salaries were cut. I I'll I'll address that. One of the things the compensation director will start on October 27th. the salary study that was done this past January, completed in March, that had never been implemented implemented since I got here. I've had another consultant to look at that, look at that study, and there are some things that have been identified that we really can implement, which is my plan to get that done. Um, where there's salary ranges, there's where everybody will understand what the ranges are for jobs. A part of this is looking at job descriptions and ensuring that the job descriptions match what people are doing. So, we'll have to make sure that that's in order.
040Now, there were and a lot of things I'm not >> don't totally understand where you're talking about some of the salaries were taken down and they were people are still doing some of the same jobs. We will look at those and assess those. Um there probably will be some budget limitations to try to bring everybody back to where they were, but those will be on some case byase basis. But the goal with this is to create a salary structure that is aligned based on the work. It is equitable based on what the market provides and then everybody knows how the salary structure is for those jobs. will ensure people are in the jobs based on the job title and they're doing what the job description says it does. Now, I do understand that it's not
041going to make everybody happy because there have been a lot of things that have been done and I don't want to necessarily say wrong. A lot of decisions that were made that were somewhat outside of some maybe in the absence of knowing what some of the rules are to to assess salaries, but we have to start somewhere. So the goal is to look at the information that was done with the salary study and I did hire a consultant to o to look at that and give an overview which they've done I've shared and the uh compensation director gets here and some of these things we will be able to implement some of the things that we have found with I'll give an example of some minimum pay where there was some pay ranges that were
042raised the entry level was raised but we had some employees that were not brought up to the minimum pay so we're correct correcting those things as as we see those. So, specifically to your question about the people that are in jobs that they were in before the same job and their salaries were lowered, I can't sit here and say that they were raised back up, but I will commit to you that all of those will be reviewed in detail and everybody brought to the point of being as comparable as we can be within the budget. But from going forward, we will get out of this people not knowing and wanting to have salary reviews because they think that they should make what somebody else makes. But that's going to come with clear communication, everybody understanding
043what go what the job descriptions mean. Then we've got to make sure that our management people understand we should not work people out of class. If the job description is what this job description is and that person should be doing that, if there's another job that's a higher paying job and you have them doing that, then we need to talk about do you have the right job. We just can't do that. So there's a lot of structure that has to be put in place that my goal is to get it there. >> You said the compensation study was completed in March. >> I think it was completed. If I memorize it correctly, it was complete. >> They had been asking for it for months. The board um superintendent um the board needs to see that.
044>> Yes, ma'am. >> Thank you. >> You're welcome. Hu Garcia, >> let me add. So, help me, Miss Oliver. Uh, because I'm I'm saying yes, ma'am. uh to uh board board member love. But um are there any nuances to that study that you would like to add context to which would have been a reason why uh it wasn't shared? >> Yes, that there were and when I got here and I asked for the stud because it was complete and I don't know I I think it was because of all the different changes that were going on. it was never really reviewed, looked at, and implemented. There were some suggestions that were made from that uh salary study that just weren't quite clear. So, I got some other questions that I had answered and just got
045that overview a couple of weeks ago and since my compensation directors coming on, put together all of that information to be able to provide that. So we can provide that as well as the new overview and some of the nuances and what we see in the direction that we want to move that uh in my opinion will put us in a better place as it relates to how we pay our employees and the transparency that comes with it. >> Thank you. I think what I'm hearing you say Dr. Richmond and Miss Oliver is that the compensation study was not satisfactory. >> Some of it was and some of it wasn't. there was enough in there that was qu when I say questionable I don't mean that there was anything done wrong with it but some
046of the comparisons that were used were they comparing the right thing and and just to be perfectly clear there was some comparisons that were just the teacher salaries but we have other salaries that we pay that were totally out because we employ people at central office that are doing things that the market calls for pay to be different >> thank you board member H you Garcia >> I was just it seems like we have a lot of questions uh about the budget related to HR and we did not get to our HR business systems review. Um we will be discussing that next week. So I think these are one it's a preview for the types of questions you may get as we go through that. Um but if board members have additional questions maybe um
047bringing those to that HR business systems review because I think what we want to do is address those um either additional studies or supports that you need to make sure yep folks know um why they make what they make and what they and what their potential is uh to have a career in MSCS. So I think what what we'll do is we'll um again these are HR questions that we're we're asking in a budget um presentation. So we will hold those additional um questions for that business systems review. >> I'll be glad to answer those. And if you have any specific that you want me to address if you want to send those to me ahead of time so I have those I'll be glad to take those. >> And um one other thing this
048is about the budget. Um, one of the things I think that board member Garcia brought up was about our declining enrollment and one of the things that I think that everybody's seeing across the United States, but even impacting colleges and universities is our declining birth rates. So do we have some sort of trend analysis that has happened that we have done so that we may not they just might not exist is the so we might we so that we can we can take a look at that because I don't want us to be chasing our tails um for for students who may or may not exist. So I I don't know if we've done that. >> All right. I have um did you want to respond to me? >> Yeah. the team and I would
049look at uh census data. Uh we can say for certain for schools in the northwest and southwest and those areas that we know traditionally have had certain levels of density, they no longer have the level of density that they used to have. And so it is a trend. Individuals just aren't having as many children as they once had. >> All right, board member OT. Um thank you board chair McKini. Uh interim superintendent um Dr. Richmond I had I had two principles asked me about step increase for principles. Where are we with that? >> Thank you for that question. That that question is u a larger question involving as well the compensation uh study. Um there were some decisions made under the prior administration uh that has thrown uh principal compensation out of whack. >> So
050with that, can we can we um anything around HR and compensation? Can we leave that for our business systems review where we're going to have big and please send your questions please to them so they'll have the answers. All right. Is there anything else around the Q1 financials? Any more questions? Nope. Dr. Richmond, is that the end of your report? >> Yes, ma'am. Thank you, chair. >> All right, we're moving on to staff action items. Uh the first item on the agenda is 7.1 Memphis Management Group $236,717.50. Yes, Madam Chair, recommend that the Shelby County Board of Education approve uh the Renaissance Convention Center contract in the amount of $236,717.50 to rent space for graduation ceremonies to be held at the Canon Center and Renaissance uh convention center uh during business as Memphis Management Group
051MMG. >> I have one light before you move on. Are you and that's That's board member. This is so confusing. Is that Coleman Love? Okay, it says McKenna and that's not me. Um, last year Bolton High School had their graduation outside and I have received calls that they want to have it in a church this year. Um, what was Yeah. Um, I consulted Amber um because that is her school, but my district attends that school. Um, general counsel, do you want to weigh in? Bolton Hyde wants to have their graduation at a church, not outside in the hot sun. Thank you. >> In the summertime. >> Thank you. >> Uh >> wearing black. >> Thank you for the uh for the the question uh board member love. Um I I know we've had the discussion
052uh previously as as a group. Um but when we are talking about hosting um school sponsored events um in places of worship uh there's always the concern um about uh the establishment clause of the constitution. Um and there there's certain um potential legal risk there um by by hosting um a graduation in a place of worship. Um now we typically tend to um evaluate those requests on a case-byase uh basis. Um but typically as a general matter if there's an alternative space available um the the the preferred course is to um try to uh identify uh and prepare sites um that do not um have any displays of religious iconography or or that anything of that nature. So, you're saying you're going to get with the principal and work on it? >> I I'll work
053with the Well, I'll get with the super the >> It's hot in May. >> I I I understand. >> We will uh we will work to accommodate uh and make sure that uh nobody's too hot uh during graduations next year. >> Thank you. I have board member Coleman. >> I'm sorry. Is this an increase or the same price from last year? >> Uh Dr. Luster, would you mind answering that question for me, please? Are are more schools using the facility this year than last year? So, I want to piggy back off of something board member McKisik says quite often is that they're charging us a lot to use the facilities. These are their children also. There there needs to be a conversation had because I promise you if we do it on some of our
054football fields, if we do it in some of our schools and they lose that money, they would reconsider and not be so high and then going up the cost goes up each year. If we can get them at one set price, that could be something we may could talk about. But each year there's at least a 5 to 10% increase that again this should be the least they should want to support this for our children cuz some of them are going to get on stage and talk about how great these children are. And we know they're great children. We saw that tonight. and they'll come and speak and they're going about their business, but they're going to wait on you to send that check to them. >> Yes, ma'am. We did have a couple partnership
055meetings with uh with the convention center um that were cross functional, included at a number of departments from our district. Um we did speak with them about pricing um and also some of the things that um are leading to this increase that we're seeing to the $236,000 mark this year. Uh we also are wanting to explore master agreements which will allow us to lock in pricing for a multi-year period of time. Of course, that is something that takes a little bit longer to develop and that's something that we're looking for for future years. Um, in terms of this particular engagement with the convention center, >> board member Murphy, >> quick question. Um, so I'm asking, should we hold off on this for now and wait to see if we're going to get a timeline on
056it or if if we can renegotiate the price. >> Uh, Dr. Luster. I guess this is also a question for uh general counsel of procurement. Uh do we feel that we can go back and try to negotiate a lower amount? >> Uh truly superintendent, we did attempt to do that earlier this year and that is how we arrived at this particular number. Um certainly it is the board's decision in terms of how you choose to move and on what timeline. We do have schools that are waiting on confirmed graduation dates at this time. Uh certainly that decision belongs to the board. Uh but if that is the direction that the board would like us to go in to follow back up with the vendor, certainly we'll do so. I think what I've I've heard is
057that you all have heard us that you are um looking to negotiate moving in the next iteration something that will serve the district better and our students and be more in line with a partnership and that that is something that may take a little time but in the meantime we don't want we want to make sure that the students have someplace to graduate and they know where they're graduating. >> Okay. >> Yes. But we do have a commitment that you all are going to be looking at some alternatives. >> Yes. >> Thank you. >> All right. Any more questions on 7.1? >> All right. Next item. 7.2. Approval. Museums of Science and History Pink Palace and Lterman Memorandum of Understanding 189,000. >> Yes, Madam Chair. Recommended Sher County Board of Education approve theou value at
058189,000 with the Museum of Science and History, Pink Palace, and Lickerman Nature Center. Any questions? See questions. Moving on to 7.3. grant acceptance to Community Foundation of Greater Memphis for Barrett's Chapel School in the amount of $25,5054. >> Yes, madam chair is recommended that the Shv County Board of Education approved the grant of $25,5054 for the Community Foundation of Greater Memphis awarded to Baris Chapel School to be used to support the instructional program enhancement to the playground and support the athletic department. Seeing no questions, moving on to 7.4. Grant acceptance. The Community Foundation of Greater Memphis for Bolton High School in the amount of $21,268.72. >> Yes, madam chairs recommend Shelby County Board of Education approve a grant of $21,268.72 from the Greater Foundation of Greater Memphis awarded to Bolton High School to be used
059for the athletic program. >> Any question? Seeing no questions, we'll move on to 7.5 approval. Microsoft Unified Support 494,6821. >> Yes, madam chair is recommended. Chef County Board of Education approve the contract Microsoft Corporation in the amount of $494,6821 for the use of unified enterprise support services for three years. The annual cost for year one is $164,894.7. Year two, $164,894.7 and year three $164,894.7. Seeing no questions, we'll move on to 7.6 approval installation of walk-in freezers, coolers in the amount of $415,976. Yes, Madam Chair, it's recommended Shepard County Board of Education approved a contract for federal equipment in the amount of $415,976 for the purchase and installation of eight new walk-in freezer coolers. This was based on JFB07152025me. Seeing no questions, we'll move on to 7.7 approval. Methodist Employee Assistance Program, Methodist EAP in the
060amount of $27,000. >> Yes, Madam Chair recommended Sher County Board of Education approved the third year second renewal option contract to Methodist Labana Healthcare in the amount not to exceed $27,000 for employee assistance program EAP service for Memphis Shelby County Public Schools employee and their eligible family members. I have Commissioner Love >> about what percentage of the employees utilize this service? >> Uh, Miss Oliver or Mr. Langson, do either of you have the question to this answer or should we bring this answer back? Bring this. Is someone here from benefits? Do we have anyone here from benefits? We'll bring it back. Board member love. We'll bring it back. >> Okay. Thank you. If you could bring that back next week and just have that data for us. >> Yes, ma'am. >> Thank you. >> Seeing
061no further questions, we'll move to 7.8 approval Clark Power Services in the amount of $228,613. >> Yes, madam chair. recommended Shelby County Board of Education exercise the first renewal option of the contract Clark Power Services in the amount of $228,613 for districtwide generator preventive maintenance services. Board member Porter, just a quick question. Um I think um early on you had you created a team of people to go around and to to um do pre preventive maintenance when schools open. Has that has that team been created? Yeah. Miss Stewart, can you elaborate on board member Porter's question, please? Yes, we did get the jobs posted and we have been interviewing candidates and hope to have them on board by start of year. >> So, how how would that um coist with this? Like, will they be
062doing the same job? >> No, those preventative maintenance techs that the board approved positions for are specifically for HVAC. So, that's filters and cleaning coils and all of those type HVAC jobs. >> Okay. Seeing no further questions, we'll move to item 7.9, approval, United Elevator Services LLC in the amount of $217,313. Yes, madam chair is recommend the board of education exercise the first annual renewal option of the contracted uh United Elevator Service LLC in the amount of $217,313 for districtwide elevator lift preventive maintenance service. Seeing no questions, we will move to item number 7.10, approval, Johnson's Controls, Inc. in the amount of $443,843. >> Yes, Madam Chair is recommended SH County Board of Education exercise the first renewal option of the contract with Johnson Control, Inc. and the amount of $443,843 for districtwide fire alarm
063inspection testing and monitoring service. >> Seeing no questions, we'll move to item number 7.11, approval, TISA accountability report. Yes, Madam Chair is recommend that the Shelby County Board of Education approve the 202526 TISA accountability report. Would you all like to see the report and the milestone data? >> Yes. >> Mr. White, would you please present the data? So the full report is still in the process of being loaded into e- plan which this is the first year they've asked us to load it into that state system. Um but the contents of the report you've actually really seen before um in the sense that you've seen these goals and you've um heard about some of these outcomes in our academic plan because we've made sure to align all of these goals with our academic plan. And
064then within the academic plan, you've heard about the strategies. So what the state expects us to do is to have these goals all the way to 2030 and um they dictate essentially how these goals are derived. Um if you look at the previous outcomes and the expected outcomes you'll see the goals haven't changed. So once these goals were established and they were established a couple of years ago um they stay static. So you'll see that goal one is 52% of students will score proficient on the third grade ELA TCAP by 2030. And so you'll see that stated again for the expected outcomes. The difference in the previous and the expected is that the previous now that we have our 2425 data it shows uh where we were at that time. So the outcome was 29.2
065two for 2425 and then um the goal that we have for this year, the target is 37%. Um so that's how you read that. You'll see that with um grade three ELA, you've got a goal that extends out to 2030, but then um we've got a goal for grades 3 through 12 combined for ELA, math, science, and social studies. And um if you go to the next slide, I think Oh, okay. That just tells us about the the uh the fact that uh this is a compliance report uh that we have to now file and it came about as part of the TISA law but um we were short of our goals um for 2425. We did make progress in every area but we were short of the annual target that we had. And so
066the actual report once it's loaded, it will allow us to print that out. We will put it out for public comment. Of course, you will be able to see it at that time and you'll have it available before you um take your vote. It will include the public comment um when you have your vote next week. And um again, it's really just a repackaging of the goals that you've already seen from the academic plan and the contents of the academic plan. >> Anything else, superintendent? >> All right. All right. Commissioner Love. >> Um Superintendent, how much money did Did we lose for the district not meeting the goal? >> We we didn't lose any funding for that. I'm sorry. I know you directed it at the superintendent. I apologize. >> Thank you, Bill. Right. >>
067Sorry. What procedures are you going to change academically next year and this year to help us meet our goals? >> Yeah, thanks for that question. Um, one of the things that that we're doing is the district has uh a scorecard. uh that scorecard will cascade down through uh the district where uh I have accountability metrics, regional superintendent have accountability metrics, instructional leadership coaches have in have uh metrics to meet and principles at their schools will have their individual metrics so that we're all all of our goals are aligned. will be meeting to see where we are uh in achieving those goals. And then on the business side of the house, uh they will also have metrics that will be aligned to the scorecard. The one thing we'll try to do both uh quarterly and as
068frequently as possible uh is to look at and visit the data. As you saw earlier when Miss Davis uh was reporting out, if you looked at her uh presentation, it started with her scorecard and what her office is accountable and responsible for in terms of attendance uh and discipline and chronic absenteeism uh and so forth and so on and enrollment. Uh so what we're trying to do is to hold ourselves accountable uh to set high uh proficiency and ambitious goals and to have strategies and action plans in place that we're visiting uh revisiting uh daily, weekly, and quarterly uh to see where we are with achieving the goals that we've set for ourselves. Uh and as I said earlier, uh everyone is going to be held to a standard of accountability uh throughout the district
069by having their own role alike scorecard that aligns with uh our TISA goals, but also the goals that we've agreed upon uh as senior leaders uh and leaders and employees throughout the district. >> Um I do have a A couple of questions. Benchmarks, that's one of these targets that you have that you get set annually. Who sets those? The state. >> The state sets it. And again, I'm glad that uh Mr. White pointed it out. Uh if you look at what the state has said, and I try to remind people that uh TCAP is aligned with NATE. uh we were told that which means the assessment that we have in Tennessee is probably one of the most rigorous uh in the country because it's aligned with uh national standards. So if you look at the
070goals that they've set, we know that they are extremely uh ambitious uh but they're not super ambitious. The state didn't set like they did under NCB. They didn't set a goal of 100%. They set a goal of 51% because that's probably a smarter, more realistic goal, but even for a district like ours is going to be ambitious. If the if the board has listened to me, uh I'm setting a high bar for both myself and my team by saying we cannot get to where we have to go by 2030 with two one or two ten of a percent gains. We have to look at increasing by five five to seven if not 10% every year in order for us to be able to hit the 52 51 47 20 52 and 51% uh by 2030.
071>> Thank you. Um and then on the public comment part, this was something that I I brought up last year in terms of public comment. How are we as a a a district advertising and communicating that to our community that this is something that we need them to give us public comment and feedback about? Um, how are we how are we doing that? >> I'll let Mr. White, Mr. White. >> Yeah. Um, when we get it ready to to put it out there and and give the public a few days, um, we're going to use social media. So, we're going to use our typical communication channels to communicate that out to say, "Look, this is out there. Please take a look at it. Give us your feedback." >> How much public comment did we get
072last year and do you know what vehicles we used? >> Um, we honestly didn't get a lot. Um, I mean, it really was strictly a handful, but I think we last year maybe only kind of announced we posted it and kind of only announced it once or something like that. So we can do we can certainly do more this year. >> I appreciate that. We need to if this is serious and this is something that if the state is saying they want public comment then we need to take it seriously and we take it that way anyway. But as much as we can do is have a full comprehensive communications plan to push it out so we can get the comment. That would be great. >> Thank you. >> All right. Seeing no further questions
073on this let's move to 7.12 approval. First eight Memphis wraparound contract in the amount of $1,348,650. >> Yes, madam chair is recommend to Shelby County Board of Education approve the ratification of the contract with first aid Memphis in the amount of 1,348,650 to provide comprehensive wraparound services support for 37 prek classrooms for the 202526 school year. Seeing no questions, I'll move to 7.13 approval. First eight Memphis preschool direct services contract in the amount of 5,449,511. Yes, madam chair is recommended Chevy County Board of Education approved the ratification of the contract with First State Memphis in the amount of 5,49511 to fund preschool direct services in 37 classrooms for the 202526 school year. Seeing no questions, I move to 714. Approval First A Memphis coaching contract $259,000. Yes, Madam Chair has recommended Shv County Board of
074Education approved the ratification of the contract with First State Memphis in the amount of 259,000 to provide coaching support in 37 classrooms for the 202526 school year. Seeing no questions, move to item 7.15, approval. Porter leaf first 8 Memphis Head Start contract in the amount of $2,41,000. >> Yes, madam chair is recommended Sheper County Board of Education approved the ratification of agreement with Porter Leaf Head Start in the amount of 2,ion41,000 to continue managing preK services, wraparound support, and instructional coaching. This contract supports 13 classrooms serving three and four year old children and their family at a rate of $157,000 per classroom. >> Seeing no questions, moving to item 7.16, approval first eight Memphis Community Partners contract in the amount of $200,000. Yes, madam chair recommend Chev County Board of Education approve the ratification of
075the contract first aid Memphis in the amount of $200,000 $100,000 per classroom to continue full implementation of educational services to fouryear-old children and their families in two community partner programs. The community partners Hope House and Cadazzle each operate one classroom collectively serving 40 students. This recommendation aligns with Tennessee Department of Education's mandate to ensure high quality prek programs across the state. >> Seeing no questions, moving to the next item, 7.17, approval state systems, $261,450. >> Yes, madam chairs. Recommend the Shelby County Board of Education execute the first annual renewal option of the contract with the state system for water sprinkler inspections and repair services for $261,450. Seeing no questions, moving to item 7.18, approval, Todd Air Conditioning and Refrigeration LLC in the amount of $150,000. >> Yes, Madam Chair's recommended that Sheriff County Board of
076Education approve a contract for Todd Air Conditioning and Refrigeration LLC in the amount of $150,000 for the 2025 26 school year with the option of renewing two additional one-year terms. This was based on uh 1 FB07162025MEES. >> Seeing no questions, moving to 7.19 approval nutrition services truck engines replacement in the amount of $168,798.32. Yes, madam chair is recommend the Sherby County Board of Education approve the contract Clark Power Service in the amount of $168,79832 cents for the purchase and installation of four new truck engines. This was based on IFB05062025ME. Seeing no questions, moving to item number 7.20, approval contracts to demolish three former Head Start facilities. Deleno Head Start, Henley Head Start, Georgian Hills Head Start in the amount of $160,59312. >> Yes, Madam Chair is recommended Sherby County Board of Education approved a contract
077with APS facility maintenance for demolition of three former Head Start Center um metal metal buildings for $160,593.12. Board member Murray, >> one quick question. Are those buildings being occupied right now? >> No, these are old old buildings that are still on those grounds. >> Thanks. See, seeing no further questions, moving to item 7.22, BSN purchasing rebate program agreement. >> No dollar amount. >> Yes, madam chair. recommend the SH County Board of Education approved the 5-year non-exclusive purchasing rebate agreement with BSEN Sports. MSCS will receive a yearly percentage rebate credit or aggregate purchases. Uh annual spend amount annual rebate credit amount 100,000 to 19997% of annual spend 200,000 to 299998% of the annual spend 300,000 to 4999% of the annual spend 500,000 plus 10% of annual spend >> I do have a question what do they
078sell what are we buying from them is this uniforms a athletic apparel. >> Oh, you don't >> equip >> and equipment. >> Okay. >> I don't think BSN is locally located, but I prefer to >> Yeah, BSN is located uh their their corporate offices in Texas, but they are a sister company of Varsity Spirit, which is based here in Memphis. >> I see two lights. I see board member Hu Garcia and then board member Murphy. So, the rebate credits based on the past three years, we should expect to get $50,000. Is that a credit for additional equipment or do they write us a check? Like, is that a is it a sort of a a credit towards >> I think it is for BSN purchase credit. >> It is a credit to >> I believe
079that, Mr. Langston. Is that Yes. Yes, ma'am. Do we just use that to offset like athletic apparel for students in need or just we build that do we build that into the budget? >> Mr. L. >> Thank you Dr. Richmond. So great question. So, one of the things that um board members have been asking is that we do uh we support schools in uh apparel and equipment unit uh purchases. So, what this does is it works with in conjunction with our athletics departments and while it's not uh checked directly back for us to use elsewhere, it defers what we spend out for uniform purchases. So to your point, we spent $698,000 last year. If this was in place, we would have gotten a rebate check of $70,000 to be able to support schools with uniform
080and appears specifically with BSN. And then what this doesn't encompass is the cheer looking at Chair McKenna. However, we'll be we're going to work with varsity because they do cheer uniforms and try to bring back another rebate program specifically for cheer. But this does hit the the major sports revenue generating sports at the schools. >> Thank you. Appreciate it. >> Member McKisick. I knew Go ahead. When we said cheer. >> She said cheer. You know, my ears perked up. So where does this stand and and help me understand maybe TWA but in terms of Title N and the equity there for um sporting events that that there's parity for you know cheerleaders or or whomever. Uh how does that apply with all of this? This specifically it doesn't really apply. Again, this is just us
081looking at an opportunity to support our schools where it'll decrease their spending in revenue generating sports so they can possibly choose to if they choose to support cheer. I'll say cheer and Dr. Richmond can help me because he's a long-standing athletics person. It's a little different than other Well, I can >> Well, I I'll I'll I'll stop you there. So maybe this is a question for the general counsel if not our uh our interim superintendent because I just happened to I was talking with a a cheer coach over in Arkansas and they literally pay for their cheer camps uniforms they provide transportation to cheer camp and meanwhile our cheerleaders who are amazing are hustling hard just to get from point A to point B. So, I just I don't know what's going on here. And
082maybe it's a Tennessee thing or Shelby County, but um it was impressive when I was over in Marian, Arkansas of all places. You're going to get back with me on that one. >> Well, superintendent. >> Um I think there's different ways to look at Title Nine. Um, one thing that I really like about having a female athletic director, uh, Miss Weaver, is she's always going to keep Title N in the forefront of everything that we do. So when we look at uh the equity around providing comparable uh athletic supports and events and things like that for our uh female and male as uh athletes, I think we do a great job of uh doing what we need to do around Title N. Now, when we look at equity in regards to the funding and the
083support of not just uh athletics in one building, but across our whole entire district, uh there's a lot more that we could do in order for it to be uh equitable. Uh because from school to school that may look different. The one thing I've tried to do since when I was over athletics and even in this role, schools will tell you I've tried to give them money so that they can uh provide equity and access as it relates to all of their sports. Is it perfect? Uh no. When I think about a district like Marian, it's probably a smaller district. It is. uh we support over a hundred schools because we also support the charters and within each of those schools each one of them may have up to about 10 athletic programs. So you're
084talking about an athletic department that is extremely lean. We have five people in that department who are supporting about 15,000 sports programs and anywhere from five to 10,000 athletic events at any given time. So, it's difficult to say that there's going to be equity in every aspect even though we're we're striving for equity. I appreciate that and I just want to say that we can continue to put the spotlight because I know my fellow board members, we certainly have all given to cheer programs who are always scratching trying to get money because it's just the least regarded and we all know it's very much a sport. Go to any game and watch these cheerleaders and that the athletics athleticism that they put into it. So just just putting the spotlight on that for our cheerleaders.
085Thank you so much Dr. Richmond. Board member Murphy, I apologize for over >> Yeah. Okay. Thank you, Madam Chair. Um, I think Tito had answered my question already. Um, but one one question I wanted to add and I know that we see a lot of majoretses as well and so maybe can we include them into the cheerleading things as well? What is this? Give me another. Yes, I got to hear. What you say? Thank you. Thank you, Tito. That's my only question. >> Board member Garcia, >> I think this reminds me of the request that we made for um an analysis of board allocations over the last few years. And so I would love to see cheer and other athletics not currently covered in the budget. So we might actually be funding it quite a
086bit um if board members are giving allocations. So if there is a trend that we should consider at least um some policy around a percentage or maybe we rotate maybe it's not every year I think having that analysis just putting that back at the top of our minds about where we are spending money uh and then make some budget decisions. Thank you for that. And if you can include in that information, I believe that under I asked for a um a amount that it would cost to fund all the all of the um sports and their uniforms to give them one uniform and I didn't, you know, to me it didn't seem like much in terms of our budget, but we can we can take a look at that and include it as well. It
087included everything. So, if we could get all that information and just let's do a deep dive at some point. See how we can continue to work towards it. All right. >> Point of order. I just want to tell Tito thank you cuz he he always comes through when I need him. So, thank you so much. You're my friend. Thank you. >> I appreciate that. Um, let's keep moving. All right. I think that's it on the staff action items. We're now at board items 8.1 proposed policies first reading. Good evening everyone. Superintendent. Good evening superintendent and board members. Are you all able to hear me? >> Hold up for a minute. We can't hear you. I don't know what's going on. All right. But let me do this. Recommended action is it is recommended that the
088Shelby County Board of Education approves the following. Suspension of policy 0028- data dashboard October 28th of this year through January 27th of 2026. Policy 2001 annual operating budget October 28th, 2025 through January 27th, 2026. And then it is recommended that revisions to polic be made to policies 30007 student wellness 4003 employee conflict of interest 5014 grading system for grades prek through grading system for grades 6 through 12 and 6051 intercolastic athletics. May you also add um policy 1015 um board. >> And we're adding policy one 01015 board district general counsel. >> Thank you. Um, as you may remember, we're presenting the policies previously announced that were discussed during the committee meeting this afternoon. Um, just as a quick reminder, we're requesting suspension of the rules for policy 0028 data dashboard. Um, policy zero, excuse me,
089policy 20001, annual operating budget, uh, to have those approved for October. Um, policy 30007, student wellness. Again, the major revision is to uh incorporate the state law that requires the minimum amount of physical activity required for elementary students uh to increase from the 130 minutes per uh full school week to 40 minutes per school day. Uh that physical activity must be unstructured outside play. um cannot include physical education class or any time permitted where students are permitted to use an electronic device. The next policy, policy 4003, employee conflict of interest. The major revision there is to revise the scope and that's on page 28 of the red pages to revise the scope to remove vendor and suppliers uh to scope to apply to all Memphis Shelby County Schools employees rather than key employees and senior
090management only. It will require senior level employees to file a disclosure statement annually and other employees to complete a disclosure when a potential conflict arises and whenever possible before engaging in the activity. The next policy policy 5014 is on red page 32. and also policy 5015. Uh these are the grading system policies for both prek through five as well as 6 through eight. Uh the revisions are the same in both policies. They are required by uh the stat change in statute uh which aligns with the state law that requires local boards of education to develop and implement a policy uh that to include in excuse me on or with the prek eight students report card the result scores of any of the most recently administered universal reading or dyslexia screeners. this for these policies. The
091revisions also include language allowing the superintendent to delegate responsibility in the policy. Moving on to uh red page 50 which is policy 6051 intercolastic athletics. The major revision in this policy includes alignment with the new state law that allows that requires uh requires that districts allow virtual school students the opportunity to participate in inter scholastic athletics. The revisions here also include language allowing the superintendent to delegate responsibility within the policy. Um as a point of information on red page which is policy 622 student conduct. The major revision here is state requirement from the a change in state law which al aligns with the current law that states if districts report a credible threat to the state or local law enforcement then it must notify the parents of all the students in the school regarding that
092threat. The revisions also include language regarding the right to due process when students are experiencing exclusionary disciplinary measures as well as the authority of the principal to issue one to 10day suspensions for uh for to students um with two uh requirements. one, a behavior improvement plan for suspension for more than five days, as well as a the submission of a suspension notification report to the regional superintendent for a single suspension between five and 10 days. Um, the document that was passed out to you is policy 1015. It includes the revision that was requested by board member during the committee meeting. Um to re to reiterate those changes. Uh the policy was revised so that the district excuse me the board district general counsel shall be authorized to perform the following. First enter into professional service
093contracts up to 749974,999 with the exception of professional legal services. Engage outside legal excuse me engage outside counsel for any legal matter involving the district. The board district general counsel shall notify the board if legal fees are equal to or exceed $100,000 on any individual matter. The final the next provision here is to approve and sign settlement agreements requiring payment of up to $100,000 including agreements requiring specific performance. Any settlement over the $100,000 would be approved and signed by the executive committee. Settlement shall not be limited to the budget of the general council if such settlement is to be funded through another department. The other major revision from committee was to include some reporting requirements. The initial reporting requirement revision included a semianual every six months list of all settlements approved and signed by the
094executive committee. The addition since the committee meeting is to also include an annual aggregate total for all of the legal for all legal settlements. So with that, those are the revisions from uh committee. Are there any questions on any of those? Does anyone have any questions? >> All right. Thank you, M. Just as a reminder, board members, we are being asked to suspend the policy that requires two readings on two of the policies next week. 0028 data dashboard and 20001 annual operating budget. If you have any questions before then, please get them to um Miss Maria Stewart, our policy office and general counsel. All right, no further questions. Let's move to edit 8.2, superintendent evaluation update. I will hand this over to Miss to board member Huitt Garcia and board member Coleman. >> Yes, thank
095you, Chair McKenna. U, this is an item we deferred our evaluation committee item. This is brief. Um, tonight I just wanted to inform the public along with vice chair Coleman who is the co-chair of the evaluation committee that uh it has been in the request of interim superintendent and agreement of a mid-year evaluation um to provide feedback to Dr. Richmond. So, we'll be reaching out to uh organizations like Council of Great City Schools to TSBA and looking at um existing considerations uh and working with Dr. Richmond to agree on the things uh that we can provide feedback at this point looking at his 100 day plan etc. So, we just wanted to make you all aware that we that vice chair Coleman and I will start having those discussions with interim Richmond and expect to
096bring something either next month or into January and that is it for the room. Any questions? Seeing no questions this meeting there being no further business. Wait a minute. This meeting is adjourned. Have a good evening.