0012025 work session. Miss Clark, please call the role. >> Board member McKisik >> here. >> Board member Garcia >> here. >> Board member Porter. >> Okay. >> Board member Murphy >> here. >> Board member Love >> here. >> Board member McKini >> present. >> Board member Otang >> here. >> Board member Williams >> present. >> Board chair Coleman >> present. >> You have Aiden the affirmative. >> Thank you. We do have a quorum. uniform. Please stand for the pledge of allegiance tonight. Please remain standing for a moment of silence. It is with extremely heavy hearts that tonight's moment of silence is in remembrance of Macy Bankhead, an MSCS student from Ross Elementary School. Please keep her family in your thoughts and prayers. >> I pledge algiance to the flag of the United States of America
002and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. May be seated. We are now on to spotlights of the arts. For today's spotlight on the arts, high alum Derek Forger with the intent to grow the next generation of artists is from Memphis. Next generation of artists is from Memphis. He was inspired by the quality arts education he received in our district from his Central High School art teacher, Bill Hicks, whom he credits with encouraging him to become an artist. Contemporary Arts Memphis is a proud partner with MSCS and offers free year-round programming for high school students at their studio on Marshall Avenue. We would like to share a glimpse of what our students experienced this summer. Can we play the video, please? It's
003just pictures, no music. >> Oh. Oh, I thought you said play the video. I was trying to see the video. That is a video. Oh, I was [Applause] >> students, students, board members, go down, please. Students, please come forward when your name is called and remain standing. Jaman Appa, I'm sorry if I'm saying your last name incorrectly, from Central High School. Joey Fernandez Dio Santos, Central High. Antoine Groves, White Haven High. Namasi Hampton, East TEM Academy. Gabriella Perez Salvador, White Station High Sin, White Station High. Ela Elena Shook, Central High School. Adarius Shipparo, White Station High. And Elijah Williams, Overton High School. [Applause] We are now on to the approval of the agenda. Are there any amendments in Superintendent Richmond? >> No amendments at this time. >> Board me board members. There being no amendments
004to the agenda, is there a motion for the approval of the agenda and a second? >> So moved. >> Seconded. >> Motion by board member McKisik, second by board member Murphy. Roll call vote, please. >> Board member McKisik. >> I. >> Board member Garcia. >> I. >> Board member Murphy. >> I. >> Board member Love. >> I. >> Board member McKenna. >> I. Board member Otay >> I. >> Board member Williams >> here. >> Board chair Coleman >> I. >> You have eight in the affirmative. >> Thank you. That motion passes. We're now on to the chair's report. Vice Chair Love would like to recognize the Young Actors Guild, better known as YAG. Young Actors Guild impacts, inspires, and engages underserved underserved youth ages 3 to 17 in the performing arts. While developing their artistic
005skills, our youth are also exposed to team building, service learning, and cultural enrichment activities. For the past 34 years, Young Actors Gill Performing Arts Academy, a local nonprofit in Memphis, Tennessee, has been dedicated to implementing arts programs that provide a platform for youth to hone their gifts and talents. The staff and organization has positively impacted over 42,000 youth through their dynamic arts program and they strive to continue the rich tradition of bringing the arts back to the community. Their mission of educating, inspiring, and enga engaging youth through the arts provides them with a stage to rewrite narratives of negative prayer pressure, bullying, and deferred dreams, refocusing their lens on positive interaction, character building, and fostering supportive friendships. Young Actors Gills has had the distinct pleasure of performing for notable figures such as Oprah Winfrey, former
006President Bill Clinton and Maxine Waters among many others. Yag shares a rich history of students who have performed on Broadway, American Idol, So You Think You Can Dance, and The Four. Many have also been accepted into prestigious programs like Dance Theater of Harlem, Alvin Ay, and the de Debbie Allen Dance Academy. Most importantly, the organization is proud to celebrate a 98% college graduation rate among their participants, 98%. We will have a performance by the young young men today. Desawn Eli, when I call your name, come up front, please. Yuri Brooks, Jaylen Hunter, Dominique Barona, King Henry, and Amar McClendon. [Music] Good evening everyone. >> And it brings me so much joy. children not having 12 years old. I was supermarketatform and But not only so many things in my day. I learned to be confident.
007I learned I learned most. And so for all of further ado, I am proud to introduce you. [Applause] [Music] King worked [Music] Hallelujah. Hallelujah. [Music] I [Music] business. [Music] Angel. [Music] I got the chance. [Music] Lower your voices. You keep out of trouble and you double your choices. I'm with you, but the situation is wrong. You have to be carefully taught. If you talk, you're going to get [Music] your position. Let's get this guy in front of the crowd. [Music] W Woah. >> Yeah. >> Wo. Yeah. [Music] for [Music] you. A [Music] I don't know. [Music] Hallelujah. [Music] expectation. [Music] Take a shot. It's time to take a shot. [Music] Take a shot. Take a shot. Not throwing away. [Music] [Applause] Just excuse me, young men. I think there were some of you all. Let's
008give them another round of applause. I think there were some of you all that didn't get your name called. So, what I'd like for each one of you all to do is to let us know your name. Okay. >> My name is King Henry. I am 13year-old 13 years old and I go to DInnesota Central Middle School. My name is Jaylen Hunter. I'm 15 years old and I go to Bride Chris Christian School. >> My name is Amari McClendon. I'm 17 years old and I attend Gateway Christian School. >> My name is Yuri Brooks. I'm 15 years old and I attend Olive Branch High School. >> My name is Jackson Wheeler. I'm 13 years old and I attend Maxine Smith Academy. >> My name is Dominic Baroneia. I am a 16-year-old that goes to the
009White Station High School. My name is Desan Ellie. I'm 15 years old and I attend White Haven High School. [Applause] Congratulations. Jack the whole make sure he's gonna get that when they switch it still forget that they At this time, we have a special announcement from board member McKenna. Real quick, you have a folder that says governor's training. We left out two of the proposals. I wanted to make sure you had those. Well, you read the other ones. And also you have the RFI that went out with so that you have the the um things that we were asking for so you can compare it with the documents that you got during the board committee meeting. That's it. Thank you. >> Thank you. We're now on to the superintendent report. Interim superintendent Dr. Richmond. >>
010Yes. Thank you board chair. on next Tuesday during the business committee meeting, we will bring a more robust uh superintendence report. But what I would like to do is just to thank all of our parents, all of our students, all of our building level administrators, all of our central office administrators, uh you all board as well as the larger community for a wonderful opening of schools. I couldn't think of a smoother opening. Uh, and so again, staff, I'd like for you all, as well as anyone else in the audience, give yourselves a round of applause. This has to be one of the smoothest openings we've ever had. And again, on Monday, next Tuesday, we'll bring uh a more comprehensive opening of schools uh report. I also want to thank Miss Christy Chandler. She's not here.
011Uh, but I want to thank her for the Young Actors Guild uh, and the work that they continue to do in our community with our students. Let's give them a round of applause. Uh, and I will go on record as saying, as you all know, the arts is one of my five A's, and we are really, really looking forward uh, to partnering uh, and doing some outstanding things with Miss Chandler and the Young Actors Guild. So again, Miss Chandler, if you're out there and you're listening, uh know that we see you. We appreciate you and we value what you're doing for our students and our community. Thank you. >> Thank you, Dr. Richmond. We're now on to the agenda of staff action items. The first item on the agenda is 9.1 approval St. Jude Children's
012Research Hospital Incorporated science technology engineering math and medicine partnership. >> Yes, madam chair is recommend that the Chevy County Board of Education approved the memorandum of understanding with St. Jude Children's Research Hospital, Inc. to support the development of an implementation of science, technology, engineering, and math, and medicine learning opportunities across 10 elementary, two middle, and three high schools. >> 9.2 approval of strategic partners of literacy,ou 91,8834. Yes, madam chair recommend that the Shelby County Board of Education approve the memorandum of understanding with the Urban Child Institute and the Hyde Foundation on behalf of strategic partners for literacy group for a project manager position which will provide guidance and oversight of the district-led SPL work with community partners to positively impact student literacy outcomes. The Urban Child Institute and Hyde Family Foundation will pay 50% and
013MSCS will pay 50% $45,94152 of the maximum salary total of $91,8834. >> Thank you. And let the record show board member Porter is present tonight. Thank you. 9.3 approval reading horizon $539,895. Yes, madam chairs recommend Chevvin County Board of Education approve the contract for Reading Horizons as a dyslexia specific intervention in the amount of $539,895 implementing a dyslexia specific intervention tool in alignment with TCA 49-1229 which outlines that local education agencies provide identified students with dyslexia specific intervention. No lights. 9.4 approval dual enrollment memorandum of understanding between MSCS and college partners Tennessee College of Applied Technology TCAT, Tennessee Tech University of Memphis, and Southwest Tennessee Community College 2025 through 2026. Yes, madam chairs recommend that the Shelby County Board of Education approve the dual enrollment memorandum of understanding between Memphis Shelby County Schools and the
014following college partners for 2526 TCAP one year 10 year University of Memphis 5 years and medical district and uh STCC uh standalone 5year additionally is recommended the Shelby County Board of Education approve the standalone one-year between medical district and southwest Tennessee Community College that ended on July 31st, 2025 for the school year. >> 9.5 Approval Memphis Symphony Orchestra Incorporated. >> Yes, Madam Chair is recommend Shelby County Board of Education approve the contract services provided by Memphis Symphony Orchestra, Inc. in the amount of $98,800. This contract will continue to enhance fine arts opportunities in grades K12 by bringing the orchestra into schools, providing small group and individualized student assessment support and providing to and providing directors with pedigogy guidance as needed. >> 9.6 approval Save the Music Foundation J Diller Music Tech Grant Craigmont High School
015$58,300. Yes, madam chair is recommended that Chevy County Board of Education accept the J Dill Techch grant for the Save the Music Foundation for Craigmont Middle School in the amount of $58,300 for the 202526 school year. The grant funds will provide students with the opportunity to enhance their technical music skills to apply outside of the classroom and increase student marketability. 9.7 approval of state special schools agreement with Shelby County School Board of Education. Yes, madam chair is recommend the Shelby County Board of Education approve the agreement with the state of Tennessee for special education services at the state special schools uh Tennessee school for the deaf and Tennessee school of the blind pursuant to the Tennessee state board education rule 05204- >> 9.8 Approval of Seven Mindsets Academy LLC 389,000. >> Yes, madame chair. It
016is recommended Sher County Board of Education approved the contract to Seven Mindsets in the amount of $389,000 for one year to fund the social emotional learning curriculum with the option to renew. Vice Chair Love. >> Um, Superintendent, did you have teachers uh input on this? >> Uh, Vice Chair Love, thanks for that, uh, question. Uh, I think teachers did serve on the RFP committee. Uh, but at this time, I'll defer to, uh, our chief of student support services, Dr. Broadway. >> Good morning. Oh, good. Not good morning. long day. Um, no, we had um on the RFP committee there was a counselor also that there was a culture and climate survey that teachers were able to uh give their input and that is was taken into the scope of work when create when looking at
017the RFPs. >> How many teachers participated in the uh survey? >> That's a good question. And this RFP was on taken when I was on boarding. So, I'm gonna ask for >> uh Dr. Hill, >> Dr. Hill or Dr. Phillips if they know the count of how many teachers participated in the survey >> if you don't have it. >> No, no, no. I think Do we have that number? Yes, we have that number. >> Good evening. There was the uh TNTP culture and climate survey and it was 82% of teachers that participated of the overall staff. >> Next question. Um will the parents have um the are the parents connected to this? >> Yes ma'am. There's a parent engagement piece and there will also be virtual sessions for parents and I'll also defer if they
018you guys want to add to that. >> Absolutely. That's during the family forum. So the first one is scheduled for the end of uh September should this be approved and we'll be having those other seven sessions throughout the year. So parents and it's a family engagement component. So as we're equipped better equipped each month that we we it is a connection a homeschool connection component. >> How many parents uh come to your sessions? >> Uh on average the family forum sessions Dr. Stevenson is in the hallway. Um, I can ask and get that information >> because I'm not worried about them per se. I'm also worried about the parents that don't come. >> Absolutely. So, we'll make sure that we are innovative enough to make sure and ensure that all schools uh help us get
019that word out. And so that's one reason why we are so excited about this opportunity because it's a one curriculum, one curriculum for the entire schools across our district. And so that we'll make sure that that information is out there and um pushed out to all of our families as well through our school leaders. >> This question is for the superintendent >> board member love. So I also wanted to add when schools have their um parent meetings like the parent uh pastries with parents, donuts for dads, muffins for moms, we will ask the MTSS teams to also share about the new curriculum during those parent sessions. >> Um finally, this question is for Dr. Richmond. Once this is uh approved, can you bring the board um a update every 90 days or 60 days? >>
020Yes, thank you vice chair for that question. Uh as a matter of fact today and you all will see tomorrow in our retreat during our cabinet meeting today we talked about how first of all uh an SEAL curriculum was part of my 100 day plan uh but when we meet uh over the next two days you all will see where we are discussing certain things that will be beyond my 100 day plan and how we'll be implementing those things. And so just this morning we were talking about the implementation of the seven mindsets, what that would look like beyond my 100 day plan and how we'll come back and and brief uh the board as well as the larger community with our implementation uh of this seal curriculum. >> Thank you. >> Board member Williams,
021>> someone explained 9.7 the approval of the special school agreement with Shelby County Schools Board of Education. How much are we given from the state to take on that burden? There's no money value here. >> It's just anou uh board member Williams. It's just a memorandum of understanding that we enter into with the state. >> Are we paid in any way? >> No sir, we're not. It says it is the recommended that the CH County Board of Education approves an agreement with the state service to provide services to social special schools. So we do that at no cost. >> At no cost. And this would be for some of our students who would have special needs if they wanted to register at perhaps the Tennessee School of the Deaf and Tennessee School of the Blind.
022It's just entering into anou because those schools are not local is for our students who would have special disabilities. >> Yes, sir. >> Board member board member Porter. >> All right. Going back to 9.8. Um, so I know that this is a new curriculum that'll be implemented into the school system, but at the last meeting, you guys did state that we do have things programs like this already in the school. So, how were we able to assess the u the expected outcomes or the outcomes that those programs that we currently have in in the school system? What have they been effective? Have we been able to assess that? How we've been able to to measure those programs? >> Yes. Uh, board member Porter, thank you uh for that question. uh for I think probably the
023last three years, two to three years, we haven't had an SEAL curriculum. Uh and so this will be uh the first in the last two or three years that we've had a social emotional learning curriculum that we can implement districtwide. Schools may have different programs that they have been implementing uh in isolation, but there's nothing comprehensive that we've been doing districtwide. As for the data, uh we probably do not have any quantitative or qualitative data uh that I can say uh for sure that we've implemented with fidelity uh that would give you the answer to the question that you have. >> Yeah. And um I think I anticipated that I just don't want to overlap programs and it seems like the teachers will have to another thing they will have to learn to implement the
024program. So it's just be it's online based or it's actually workbooks that be given out or it's these are techniques that the teachers will have to learn. So when they actually spot a u a situation with a child, they can go in and intervene because I think the last meeting it was stated that you can just have any teacher degree but you have to go to training for this particular program to learn the methods and techniques. >> Yes. Uh board member Porter this is an actual curriculum and teachers will uh be giving uh professional development. I think we'll start with first of all counselors and we'll start with other staff who impact student behavior. We'll start with them as far as the implementation plan is concerned uh with our efforts eventually impacting all of our
025teachers so that again everyone will be uh cognizant of the SEAL curriculum and they'll be able to implement it. >> Okay, I got you. So it's not something that the teachers got to learn. Just going, like you said, start with the counselors, then the teacher assistants, and it'll it'll keep Okay. >> Yes, sir. >> No further questions. 9.9 purchase approval of Monon College and Hollis F. Price Middle College High School $175,000. >> Yes, madam chair is recommended the Chevy County Board of Education approved the purchase order in the amount of $175,000. 9.10 approval recoa. >> Yes. >> $9,4856. I'm sorry. >> That's okay. Yes, madam chair. It's recommended Chevy County Board of Education approve an increase change order to contract 20250484 which recoa in the amount of $39,271.31. The original contract amount was $91,81569 bringing
026the total of $131,87. The contract is for digitizing of student records for Martin Luther King College Preparatory High School and Fairley High School. And as you all know, these are the two schools that came back to us from the ASD. Uh and they were being overseen by Frasier Community School and Green Dot Community School. 9.11 approval of preac assessment $345,835. >> Yes, madam chair is recommended that Shelby County Board of Education approve the purchase of preac assessments for grades 8 9 and 10 for the 202526 school year at a cost of $345,835. Board member Williams >> preparation include and who does it? >> Uh, thank you board member Williams for that question. Dr. Whitlockaw, can you add more context to the preac? >> This preparation that students are receiving, I'm assuming, at all high schools
027for ACT testing, who performs it and what is its the >> curriculum? Who does that? Board member Williams, these are for practice tests. >> So, but it's the hope is to increase the ACT score, I'm assuming. >> Yes, sir. We would use the the data to assess students to see where they are in grades 8, 9, and 10. As you know, in grades 11, all students have to take the ACT. So, this preACT assessment will allow us to better prepare our students in grades 8, 9, and 10. and for us to see if some of the interventions, so for example, if we wanted to do an RFP for someone to support us with ACT prep or if we wanted to order a curriculum around ACT prep, we will be able to use this assessment data
028to better inform uh how those preparations, whether we're using uh an outside company and are using curriculum, is impacting the outcome of our students taking the ACT in the 11th grade. >> So who does the skill who is who's creating the atmosphere to give them the skill? Do you have to hire people? Are you using the teachers at those schools? Where do they get the information from? What are they teaching? What is the curriculum like? >> Excellent question. Again, uh Dr. Whitaw, Dr. Maples, do you all want to add context to where we are in regards to again this is preACT assessment. Do you all want to add context as to where we are with ACT preparation? >> I think that's a great question. Uh thank you, Superintendent uh Richmond, as well as board member
029Williams. There are a couple things that inside of each school uh schools have uh in their schedules where they have ACT prep classes. So, it's already in many of our high school classes. What we wanted to provide was a preACT assessment for grades 8 through 10 so that uh we can start really honing in on those attentional skills and standards that they may need to ensure that they have a higher ACT and we can get you that information probably per school of who's involved in who has ACT classes. Amy, if you wanted to add Dr. Maples. >> Yes, board member Williams, just one thing to add because you're asking about the curriculum. So we have had historically um a complex text course and a um algebra course um and we take that curriculum and it
030we align it to the ACT outcomes and so that um whatever they have in their building they do have that curriculum available to support the ACT prep. >> Is it a part of the curriculum in the school? >> Yes sir. Board member Williams it is. 9.12 approval Open Text Inc. $88,748. >> Yes, madam chairs recommend the Shelby County Board of Education approve the contract with Open Text, Inc. and the amount of $88,748 for a one-year contract and the continued use of the Documentium Smart UT application. Is that UT or UI? UI application >> 9.13 approval B Ford Pow Inc. Treadwell Elementary School and Treadwell Middle School. >> Yes, madame chair. It's recommended Shelby County Board of Education amend the contract for the roof replacement of Treadwell Elementary and Middle Schools with B4 Applied Inc. by
031extending the completion date from August 30th, 2025 to October 18th, 2025. There is no cost associated with this item. 9.14 approve a naming of Fairley High School auditorium. >> Yes, Madam Chair, it's recommended Shelby County Board of Education approve the naming of the Fair High School Auditorium in recognition of Pastor Robert J. Matthews. 9.15 donation acceptance Middle College High School 57,669.80. >> Yes, Madam Chair. It's recommended Chev County Board of Education approved the donation acceptance of $57,669.80 from a Mr. Bill Courtourtney to be used for the purchase of football equipment, uniforms, and helmets. >> 9.6 16 approval of Protek Professional Technologies Inc. $612,337.73. Yes, Madam Chair, recommended Shervin County Board of Education approved the purchase request for ProTek Professional Technologies, Inc. in the amount of $612,37.73 for the purchase of a mobile surveillance trailer system.
0329.17 approval Lenv Systems US Inc. 147,000 >> $915.18 $952.118 sorry >> yes madam chair is recommended Chevy County Board of Education approve the purchase request for Line V Systems USA Inc. in the amount of $147,952.118 for the purchase of a warranty renewal of weapons detection bag scanners >> 9 point I do apologize board member July Garcia I apologize so this item is just for uh warranty over all of the security the scanners that we purchased last year >> yes ma'am board member from Mark Garcia. >> Did we use the warranty for the first year of full implementation? And if so, what did that save us? >> Yes, board member Garcia, but I'll defer to um Major Jackson. >> Yes, board member Garcia. The warranty was for two years for the bag scanners. So, we're out
033now and it's renewing it for the one additional year with the service agreement. Did we have did we have significant services where uh the cost without a warranty would have been higher than what? So, another year is $150,000. What is the average repair on one of our scanners? The average repair would be anywhere between 10 and 15,000, but the state of Tennessee requires us to service these machines annually. >> Okay. So, this is required to keep our safet we have safety and security dollars, I'm assuming, attached to this. Okay. Thank you. I appreciate it. >> You're welcome. 9.8 8 approval emergency medical resources PLLC $15,000. >> Yes, Madam Chair, it's recommended Shelby County Board of Education approve a three-year contract to emergency medical resources PLLC in the amount of not to exceed $15,000 to provide
034emergency medical resources. The professional services provided by the consultant will review and analyze data from medical related incidences that will subsequently assist district AED programs to be more effective with its response using CPR and first aid. >> We're now on to board items 10.1 proposed policies. First reading. >> Good afternoon. We have five policies I believe before you um today. The first one is policy number 10009, nondiscrimination statements. And we've discussed all of we discussed all of these policies in the committee meeting. But just as a highle overview with policy number 1009 non-discrimination statements, we're proposing general updates to the policy to align with applicable laws which prohibit um discrimination. The draft also includes additional language to align the policy with Title 9 requirements, including the name of our Title 9 coordinator, as well as
035contact information for the US Department of Education, just in case someone needs to report um a violation of the law or policy. Finally, this draft um requires annual dissemination of the policy to school employees, students, and parents and guardians as well as um a requirement for posting a notice of non-discrimination at all schools. The next policy is 50002 programs for students with disabilities under IDEIDA. The key proposed revisions aligns the definition of a child with disabilities with applicable law as well as includes language to align with the ID IDA principle of lease restrictive environment that mandates that students with disabilities be educated with their non-disabled peers to the maximum extent um available. Policy number 519, early transition to college program. We're proposing that we repeal this policy because the state no longer provides this program.
036Policy number 6019, student rights and due process. We're also repo proposing to repeal this policy because the language is duplicated in our appeals related to student discip discipline policy which is 6026 as well as our student conduct policy which is policy number 6022. Our last policy is policy 6043 healthc care management. The revisions in this policy will align us with state law or guidance with key provisions clarifying that health care procedures that a student cannot perform on their own must be done by a licensed professional. This requires a physician's order as well as written parental authorization. We also clarified that district staff are now permitted by law to provide to provide first aid to students in emergency situations for uh minor injuries. >> Any questions? >> Thank you. >> 10.2 Two, resolution approval fiscal year
03726 August 2025 budget amendment. Go to the next slide. All right. Uh, thank you, Dr. Richmond, members of the board. Tonight, um this this budget amendment authorizes a net increase to our all funds budget by 66,430,39. It is amending our budget from 1 bill952,112,514 to2 bill18,542,823. First starting with the general fund, the general fund is increasing by 72,714,462 for two primary reason. First, and we'll discuss in the next item, but it's the um 66.4 million for our um general fund fund balance and then we have about $4.5 million um for our comprehensive coordinated early intervention services. And then we have a little over $3 million to true up to for our one-time teacher bonuses. Um, next is the capital improvement fund. It's actually decreasing by 14,986,261. And again, we're just aligning the capital improvement fund
038to that. Um, that aligns with what the budget is for the county now that they've approved their budget. Next slide. Then our non federal special revenue um budget we affectionately call it fund 8. It's increasing by $8,72,18. And essentially uh we're um um increasing the state improvement grant um for a carryover of $1.7 million. Um and then we also have the state improvement grant for $6,345,581. Next slide. Um board members, as we went over in committee, um just to be transparent, in the back of your um handouts for the uh budget amendment, you'll now see where we're bringing any new um positions that we're adding to the budget for your approval. Um these positions are listed here. The majority of them is for our CC EIS program. And then we have um a couple for
039um part-time positions related to a grant that we got from the city of Memphis for uh house assistance. Next slide. Uh you can go to the next slide. We've gone through this and then now I'll take any questions around the fun uh the budget amendment. Vice Chair Love, >> I know it isn't the 20th day of school, but do you have projections on the enrollment this year? >> Trending up. >> Great question, Bo. Love. So, as you know, we're on day 12, I believe. Now, uh we're on day 12. Um uh my team sends a report to all the senior leaders, including the superintendent. Right now um we're close to what we projected as you'll remember board members we have a projected enrollment and then we have actuals I don't want to give a projected
040number because it's just projected on 20th day ends um on Friday is is 20day Friday was that next Friday >> next Friday >> I'm tripping next Friday 20 days next Friday I'm sorry misik um right now I would say year-over-year the numbers are comparable to where we are um one of the things we always watching is where charter schools will land obviously because that money goes directly out of the door and then where we are enrollment wise. Again, what I'll say is we're comparable to where we were year-over-year as we're watching it on day 12. Looking forward to bringing uh next week a more comprehensive list as we get closer to day 20. >> Thank you. >> Board member Kenny. >> Thank you. Um if I recall, Dr. Um, Richmond, we generally will get that
041true up in October, right? That's what we got it last year around October. >> Yes, ma'am. Uh, board member McKenna, thank you for that question. The way the team and I are looking at it is again, we'll look at 20day, but you're absolutely right. beyond the 20th day period. What we've traditionally done is if and when we go out for fall break, we try to true up uh by looking at where we need to adjust uh staff. Uh and so we'll be doing something similar to that this year as to not disrupt schools. And if we're going to make some staff changes in regards to leveling of class and staff adjustment, it will occur at that 9-week period. So that again we're not disrupting uh students or schools in the middle of the nineweek period.
042>> And follow up that'll give us a better picture of our teacher um vacancies as well, right? >> Yes, it will. >> Okay. Thank you. >> 10.3 resolution approval of Shelby County Board of Education assignment of general fund balance. >> Uh yes ma'am. Um, Dr. Richmond, board members, this is our general fund fund balance. Um, as I alluded to in committee in August, on August 31st is when we close the books for the prior year and then the annual audit starts. Ahead of that, um, we have to do a couple fund balance assignments per policy that I'll go over in a second. And then we have an opportunity to look at other fund balances. Um, as I alluded to, we're around 23 24% right now, which is essentially 9 to 10% over what's required for
043um by policy for board. So, financially, we're in a really good space where we want to be as far as fund balance goes. Um, if if this uh fund balance assignment is approved, then we'll be around 19% again, which is about 4% over the highend for a fund balance. Again, per policy, we want to be between 8 to 15% of your annual expenditures for fund balance. And again, if this is approved, we'll still be at 19%. So, I'll quickly go over what these fund balance assignments for are for. First, $329,33. These are for un um allocated board allocations from last year. So, board members, we allocated a total of of 1,125,000 uh allocations. those that was left unspent, we're rolling them over for this year. Um 28,228,147 by policy. These are carry forward purchase orders.
044Again, by policy, anything that's 5,000 or greater that has a contract attached to it, we roll forward and take the money out of fund balance. So for easy math, essentially what we do is that this money that was unspent for last year, it falls to fund balance and now we're just taking it out. The way I like to explain it is you're moving it from your checking account, went to your savings, and now you're moving it over to do these one-time things. The next item you'll see is $4,192,659. That's for deferred maintenance projects. Those are projects that we had last year that we didn't finish. Now we're rolling them over to this year. We affectionately have about 53 to 55 projects that's underway right now. Um when Miss Stewart and I talked, um we don't
045want to do too many more projects, but we want to true up and do all of the projects that we currently have. So this $4 million will help us kind of close out any major construction projects that we have. Um and then $18,590, 337 is for the textbook, science textbook adoption. 16 million of that is for textbooks. The other 2 million and some change is for um the warehouse fee. So, our warehouse charges, we do a mockup of 15% for delivering the uh books to our schools. Um, a 8 100 1,846,72 is for our school projects. Um, as we undergo the facility plan this year, as we anticipate possibly getting back more ASD schools next year, we want to put aside some money just in case uh we need to to get schools online before
046July 1st. And then lastly, $12 million is for the uh device purchase. This 15,000 devices will get us to a full complement for our high school students. Um that gets us to this final fund balance assignment. I'll take any questions uh related to this. >> Board member Kenny. >> Thank Thank you, Dr. Richmond. For the listening public, I know we're going to start this process, but I want to make sure everybody understands what the fund balance is used for because we are we have a a higher than required, but we need to make sure we everyone understands what we can do with that money and what we cannot do with that money and what's fiscally responsible to do. >> Yeah. Thank you. >> Thank you, board member McKini. Uh I'll have Mr. Langston. Mr. Langston,
047would you uh explain uh the restrictions on that particular restricted uh account regarding fund balance? >> Thank you, Dr. Richmond. So, when it comes to fund balance, again, the way I like to explain it in kind of layman's terms is your your budget is your checking account. Your fund balance is your savings account. Savings accounts is what you want to do on one-time things. Your unassigned fund balance is what you can do and what's is um tied to policy. You have a restricted fund balance as well, which is where you set aside 3% of TISA just in case for some odd reason the state can't deliver you your normal monthly payment and you can continue to do payroll and things of your debt nature. Again, this is your unassigned fund balance. Again, by policy, the
048policy, the board has said that we want to stay between 8 and 15%. Just for it's essentially your rainy day fund for you only want to use it for one-time things. You never want to use your fund balance for reoccurring costs because again it can be depleted and also you want to look into the future and forecast of of things to come. So again as I alluded to even with this approval we'll be at 19% which is 4% higher than the highest end of 15% that the board wants wants us to be. Um but we are uh closely watching it again because we know that we have some upcoming things um to get online. For instance, uh the new high schools will have to contribute to uh we'll have to con constantly do device purchases
049and things of that nature. But again, those are all onetime things that we want to consider when we think about fund balance assignments. >> Board member Hua Garcia. >> Thank you. uh the 329,000 for carryover board allocations. Is that just last year or do we have any schools that have had uh allocations for multiple years that they have not spent? >> Great question, board member Garcia. That's just for last year. So if for some reason schools hadn't spent, we just let them follow the fund balance for that. Um if it's two years prior, this is just for last year of any unspent funds that happened again just for last year and we can give it to you by a board member. So again, we usually only do one year. Um, and yeah, that's what this
050is. >> I think there's several of us who had questions and we brought up the need to revisit our allocations policy and I think going into budget season. Is it easy for the finance team to maybe look at the last few years to see like what codes what are the what percentage of funds are going to things like student incentives or I think what I'm interested in is are we using board allocations to potentially fill a deficit that we should be actually putting in the budget. Right? if we're all putting in student incentives, maybe that's something we actually just fund. Um, and in terms of uh or or covering up things like I know uh locker rooms need redone, right? Uh our board member teachers lounge, right? Um, if we're all funding similar things, um,
051or we're funding what I what we might consider need, then we can we can discuss that as a board some priorities we can actually put directly in the budget and free up for, you know, special field trips or whatever it is that we decide those board allocations should be assigned to. Um, but not um what could be I think budget gaps. So, could you provide us like a three-year analysis? >> Yes, ma'am. I I um we can we can 100% do that. And then one of the things that um we can be a better partner at too, you can always reach out if a school asks you for something. And more than likely, a lot of the things that I see is something that's already probably in the budget and the schools are just asking
052for more or they don't realize that it's in the budget. So, um, one, yes, we can get that, uh, analysis for you. Probably a 3 to 5 year trend of what it has been. And then what we've tried to do as a budget team also is look at those trends. And as you can see, some of the things like we put money in the budget for athletics and things of that nature over the years to kind of combat that. >> Okay. Great. Thank you, chair. I'm sorry. If I may pay you back while we're on the subject of the same topic. >> Everybody, I got Let me go around. I get to >> All right. was just relevant to what she said, but that's okay. >> Board member Otai. >> Thank you, chair. Uh, inter
053Dr. U Richmond. Uh, just taking some notes here. So, all resources will be in place to support academic and operational needs as it pertains to the textbooks and devices with these with this carryover funds that we have here. >> Yes. >> All right. Thank you. Board member vice chair love Amber asked my question. I I will add a little more context to board member Garcia's question as well as your question. uh vice chair love the team will tell you I've spoken with them about regional superintendence uh possibly having uh an allocation where we will uh incentivize schools uh by region uh grade band uh as a way for uh us getting around attendance around being uh fight free around other things that we know schools need in order for uh students to want to come
054to school, for them to be excited about coming to school, and so we can kind of also create uh some competition uh around some of those metrics that we want to move in in positive directions. Uh and so I appreciate the question that that you asked and I appreciate the way uh Mr. Langston framed it in a way that if we know we want to reinforce certain positive behaviors through our RTIB, our MTSS and our social emotional learning, uh it may uh speak more to equity. Uh if we did it uh using the regional model uh to do it and to allocate uh those funds equitably across uh the regions as well as the grade bands uh within that region. So thanks for that question. >> Board member Williams. >> Yes. Uh I would like
055to give public thanks to Tito. He has done a remarkable job. >> I mean everybody who has a problem comes to here with money and these teachers they call constantly about money and he has done a magnificent job. So I thank you for that and certainly the fund balance and what you collect at the end whatever you have left over it's could put to good use because you have to figure out a lot of things because people will call me and the mitten I'm going to do this I'm going to kill you know I'm going to my money so and he he manages to fix it some kind of a way so that the fund balance plays a crucial role cuz whatever's in the fund balance can be used to satisfy some of these broke
056people these broke teachers especially and I appreciate it and I thank you for all that you do for this school system uh with your funding and your mechanisms. >> Yeah, >> that's an honor. >> I I' I'd like to thank you again uh Mr. Langston. Uh, but I also do want to say uh, Miss McKenna raised the right question around fund balance. And even though our fund balance appears to be robust, there's about 80 million that, believe it or not, is really spoken for. uh that 80 million when you think about the new Frasier bill, that's about $40 million that we're going to have to put toward that school uh to furnish it and to do some other things. And then when we start on the east bill, we're going to need another 40 million
057not taking into consideration uh colas not taking into consideration just uh salary harmonization. there's still a lot of different employees. uh as we go through uh our compensation study and we get that information back uh with Miss Oliver and the team uh we want to ensure that all employees are being uh compensated appropriately uh and that we're offering a fair market uh competitive uh compensation and salary schedule so that we'll be able to recruit and retain uh not just our teachers but all of our employees. So, I appreciate the question that Miss U McKenna, board member McKenna asked earlier. >> Board member Kissing. >> Thank you, Chair. So, going back to the um school board member allocations and just the process. I wonder if that's part of the problem with just how whomever whether it's
058the principal or the financial secretaries in executing the application to to get the money cuz it's always very clear to me and they're very I I haven't had any problems with it over the years but maybe I I don't know how many schools or what amount so I'd like to know for for district one. So that's one thing. Um but the other thing as far as our field trips, you know, when we had the um discover Memphis and just the status of that because that's really really important. >> Great uh question. Um >> I was hoping I'd get a great question response. Thank you. >> That's a great question. First to your original question, um you and I have talked about that and then um I'll we'll do a better job of preparing schools to
059be aligned when we go through the budget process. The second part is uh on Thursdays we have um AOTI meeting where um a lot of us outside of cabinet huddle together to talk about district initiatives and how we move forward. And one of the things that came up last Thursday was discover Miss Memphis Dr. Dr. Luster, I know who's in charge of it. She's outside. She brought u together the full plan um last week. So, it'll be going out to schools and we'll be talking about it with principles at the principal meeting on next week. I assume we we can talk more about this uh in our board retreat over the next couple of days and how we rotate through maybe nonprofits that are uh benefiting from that and just making sure that uh for
060example the Memphis Zoo which bans um pre-week during our spring breaks um that's a problem and I want to make sure before I ever leave this board that that is rectified and I just want to say for the record it's wrong how the Memphis Zoo >> prevents any sort of free access to the zoo during the one week that Memphis Shelby County Schools is on spring break. >> It is absolutely unacceptable. So before we do any more funding of field trips for the zoo, let's have a conversation about that. Thank you. >> I agree with that. >> Definitely agree. >> I totally agree with you. >> I agree. >> Yeah. You got nine agreements. We had a conversation. >> Board member Kenny about >> I think we all agree with that. >> I agree with
061that. >> I think thank you board member Hu Garcia for bringing that up about strategic allocations. And I think this is an opportunity for us to think about a policy so that we can be strategic in thinking about our allocations and how we do those allocations. So I appreciate that. Um and I look forward to working with Dr. Richmond and uh the money man Tito to help us figure that out cuz I do want to make sure that we're thinking about equity as well. >> Don't Yeah. Okay. Board member M Oay I'm sorry I got McKenna Otay. >> Thank you chair. Dr. Richmond I had a question. So we mentioned the East region school. Um we have the SCORP fund here. These have not been assigned or allocated already. Correct. these funds they're just correct.
062>> Okay. Have we What is the average cost to building a new school? Now, the only reason why I asked this is because the principal at Cordova made a great suggestion of building a uh >> a nth grade academy. Yeah, I mentioned it to you last week at at our facilities meeting, a ninth grade academy since we're having to close or move from Germantown pretty soon. Have we looked into that? Have we taken taken that into consideration of >> uh not at this time uh board member Otay we haven't uh taken into consideration uh I think at this point the price on a new school is somewhere between 100 and 120 or 40 million roughly >> is is that Mr. Langston isn't that the projection? >> Yes sir. And that just depends on your square
063footage. 40 is just the construction for just the new Frasier High School. And remember this just for 1,000 students. So, um, as we continue to go year after year, inflation goes up. Um, but again, that's just construction cost. What Dr. Richmond alluded to um >> earlier about the $80 million, $40 million just for just furniture and fixture and outfitting um the school. So altogether um on the low end for um a th000 students you're looking at in the neighborhood of 165 $170 million and then for 2000 um enrollment school. Um I think it it was estimated as high as $215 million. >> Awesome. So, I guess my my last question is, is that something that you guys will consider exploring building a freshman academy behind the Cordova High School since we do have the land
064back there already? >> Uh, thank you again, uh, board member Otay for that question. Uh, I will talk with staff. I'll speak with Miss Stewart. Uh, I know uh, Principal Thorne uh, did share um, the possibility of that. We'll look at that land to see if that's a possibility. Uh but I think we also have to look at it comprehensively uh as we look at where those students will be coming from. Uh looking at again uh growth of the area uh if and where we may still need a new school. Uh and even when we think about possibly an annex for Cordova, I think we also have to look at long-term uh the building of Cordova High School. uh looking at that high school and the amount of deferred maintenance in many of those schools
065that are in that area uh and will it be to our advantage to just build a 9th grade annex versus uh going ahead and building a new uh comprehensive high school in that area. So, so we'll take a look at it. Great question. >> Thank you, Vice Chair Love. Since we are talking about schools, um Lucy is slated to go back to Millington next year. Uh great question, Vice Chair Love. Um it's not necessarily slated. It will be one of those things that again as we start to look at both our facilities plan and to look at right sizing and repurposing our district uh we will uh have discussions about our entire portfolio when we think of school closures as well as we think of uh schools that rest in certain municipalities that under uh
066state statute uh are supposed to be returned to those particular municipalities. We'll leave it up to the board uh to make a decision about if and when that transition should occur. >> Um the question that I have is when are we going to start the plan of moving those kids? >> Thank you again, Vice Chair uh Love for that question. As we start to look at uh our facilities plan, as you know, we had our ad hoc committee meeting on last week, uh we'll start to roll out uh and bring to the board uh possible schools for either repurposing uh closure andor transitioning uh back to municipalities. We'll start that work. I think we've uh we're on target to start that in October or November so that we'll be in line with the policy where
067we'll have to have two public meetings in the fall and in February we'll bring before the board for a vote uh moving forward with those with those recommendations. >> Thank you. >> There being no further business, this means ajourned you. Thank you for good evening. [Music]