001session. Miss Clark, please call the role. Board member Porter, here. Board member Murphy, here. Board member Love here. Board member McKini here. Board member Otane here. Board chair Coleman present. You have six in affirmative. Thank you. Please stand for the pledge of allegiance and please remain standing for a moment of silence tonight in honor of King Thompson Thompson, a student at Egypt Elementary School. Ice to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. You may be seated. We are now on to the approval of the agenda. Are there any amendments? Interender Richmond. Yes, board chair. We'd like to add uh Goodwill Excel to the agenda, please. 9.18 Goodwill Excel Center. Any board members? There
002being no further amendments to the agenda, is there a motion for the approval of the agenda and a second? A motion to approve the agenda. Yes, sir. Motion by board member Murphy, second by board member Otay, excuse me, board member Porter. Roll call vote, please. Board member Porter, yes. Board member Murphy, I. Board member Love, I. Board member McKini, yes. Board member Otang, yes. Board chair Coleman, I. You have six in the affirmative. That motion is adopted. Vice Chair Love Chair's report. There is no report tonight. We are now on to the superintendent's report. Board chair, there's no report tonight. Thank you, board member McKini. I I would like to um thank you chair. I would like to ask the superintendent a question about um the three investments that we are requesting um for our
003budget for the 2526 budget. Could you elaborate on those three investments? Yes. Uh board member McKenna, we will be asking for the approximately 34.9 million or 35 million uh in fire life safety and our capital improvement. We'll also be asking for approximately 2.2 million in regards to leader uh to literacy mids south. Uh and last but not least, we'll be asking for approximately a million dollars uh for Goodwill Excel uh on tomorrow when we go before the county commission. And just to be clear, these are investments that we are seeking from the county commission to um invest in these one-time uh one-time allocations. One time investments. Yes, ma'am. Thank you. No further lights. We'll now move on to staff action items. The first item on the agenda tonight is 9.1 approval American Way Middle School
004Apple Computer Inc. in the amount of $25,329. Superintendent. Thank you, board chair. Thank you, board chair. It is recommended to Shelby County Board of Education approved a purchase for Apple Computer, Inc. in the amount of $174,279 for 420 iPads, $31,50 for $450 Apple Pencils for American Way Middle School. The total cost is $25,329, which would be funded by the state school improvement grant funds, also known as SIG 2. No lights. 9.2 Two, approval. Hamilton High School Avery Jones Educational Solutions Unistar Sparkco Computers Inc. $188,69060. Yes. Board chair is recommending that the Shelby County Board of Education approved the purchase to Aid Jones Educational Solutions in the amount of $152,280.60 for computer hardware and Unisar Sparkco Computers, Inc. for computer hardware deployment and asset tagging in the amount of $36,410 for Hamilton High School for computer
005devices and deployment of the hardware. The total cost is $188,69060. SIG 1 and SIG 2 grant funds will be used for this allocation. No lights. 9.3 approval. Panorama Education Inc. $197,400. Yes. Board chairs recommend that Shelby County Board of Education approves the contract to Panorama Education, Inc. in the amount of $197,400 for the purchase of student perception survey uh survey services. The data collected from the survey provides valuable insight about teaching practices, student engagement, and school climate. This is the first renewal option under RFP092321FM with one option to renew remaining in the amount of $197,400. Board member McKenna. Thank you um Dr. Dr. Richmond and thank you for responding to the question that I had during our board committee meeting around the perception of um the pedagogical perception for our 9th through 12th graders. And
006if I understand correctly that it has decreased since the fall of 2022. Is that correct? Can and we can see what how they surveyed for spring 2025 um online. Is that correct? Yes. Okay. And just for um for the public's sake, I would like to let them know that they can go to M um is there a way for where they can go to see those students perception reports for spring 2025? I'll defer to uh Dr. Tangston. Dr. Tangston. Yes, sir. Good afternoon. Um board member McKini and interim superintendent um Richmond. Thank you. That's a great question. That information is shared with our principles and with our teachers, but I do not think we have access where parents can go in and see that student data at this time. But again, that can be shared
007with the parent. I mean, I'm sorry, with the principles and the teachers. Okay, Dr. Richmond, if if it's allowable, if we can figure out a way to make sure that we can share that. Um, and I'd also like for clarity to for people to understand what pedagogical effectiveness means um, in terms of that particular survey when they're asked that question. Yes. Yes. Uh, Dr. Whitaw, do you want to add additional context to that question? Thank you, Superintendent Richmond. uh board member McKenna, we can look into that because I just leaned over to um Bill that we can actually we just need to ask for the data and have it in aggregate form and just make sure that we're not sharing any student information. So that may be something that we might need to work with
008the company with and just see uh exactly what we need to do. But our thinking is that we can, but we just need to find out for sure and get that information back to the superintendent. Thank you, Dr. Waw. I think I wanted to make sure that everyone understood what they're looking at when they look at what pedagogical um means in terms of effectiveness. And I think the way you all explained it to me, it means the quality of teaching, how the how the students view the teaching and how much they're learning. Is that right? Yes. Okay. I just wanted to make sure that when we put it up, everybody knows what they're looking at. Yes, ma'am. And probably for context we may need to do in a work session to go over uh the
009teacher evaluation where you have your qualitative and your quantitative uh side. This insight perception survey is used as part of the qualitative side uh for teacher evaluations. Seeing no further lights 9.4 Four, purchase approval of Perpetual Capital Holding doing business as Novatech 166,525. Yes, board chairs recommend that the Shelby County Board of Education approve the purchase to Perpetual Capital Holdings, DVA, Novate, in the amount of $166,525 for the Department of Exceptional Education for Special Education Printer Devices and Toner. This purchase will be for a quantity of 675 printers with corresponding toner cartridges. Pricing for printer devices is based on RFP120224 LP. No lights. 9.5 approval. Tennessee Book Company class gate to Thrivis $230,000. Yes. Board chairs recommend that the Shelby County Board of Education approves the contract Tennessee book company for the use of the
010uh Classer Gather Thrivest Soul Source allowing teachers and students access to digital copies of the textbooks for a total cost of $230,000 for the 202526 school year in compliance with TCA 49622 effective July 1, 2024. 9.6 approval Tennessee Book Company textbook inventory $155,250. Yes, board chairs recommend that the Shelby County Board of Education approves the contract with Tennessee Book Company RFP011725LB in the amount of $51,750 per year across three years for a total of $155,250 for a textbook inventory management system to modernize the district's resource management infrastructure. 9.7 approval of University of Virginia Partnership for Leaders in Education, ESL Strategies, $37,500. Yes, board chairs recommend that Chevy County Board of Education approved the agreement for professional learning and follow-up consultation services from the University of Virginia Partnership for Leaders in Education, UVA, PLLE, in the
011amount of $37,500. No lights. 9.8 approval. University of Virginia Partnership for Leaders in Education Summer Leadership Support $66,000. Yes, board chairs recommend that Chev County Board of Education approves the agreement for 12 CSI schools and one district leader to engage in customized professional learning through UVA Executive Educational Summer Program June 23 through 25. uh through 2025 in Charlottesville, Virginia in the amount of $65,000. 66 66,000. Thank you. Sorry. Thank you. 9.9 Approval custodial contract extension HS facility services in the amount of $4,25,438.92. Yes, board chairs recommend that Chevy County Board of Education extend the terms of the contract with Hes Facility Service for the provision of custodial services for 38 facilities in custodial operations zone 4. The extended term is from July 1, 2025 to December 31st, 2025 in the amount of again 4,25,438.92. Board
012member McKenna. This is a question just for the next I think three and this is around our custodial services. I know we're just extending it to the end of the the um year. I just would like to get some insight from Dr. Richmond and administration as to what we plan on doing moving forward once you you figure that out as soon as we know something. Okay. Okay. 9.10 approval custodial contract extension parku LLC 2,19,71322. Yes, board chairs recommend that Shelby County Board of Education extend the term of the contract with Parku LLC for the provision of custodial services for 22 facilities in custodial operations zone one which includes the addition of Cwell Guthrie. The extended term is from J from July 2025 to December 31st 2025 in the amount of $2,19,71322. 9.11 approval custodia contract
013extension service master clean spl 1,893,2630. Yes, board chair is recommend that Shelby County Board of Education extend the term of the contract with Service Master Clean SP LLC for the provision of custodial services for 22 facilities and custodial operations zone one. The extended term is from July 1, 2025 to December 31st, 2025 in the amount of 1,893,2630. 9.12 approval education logistics incorporated in the m in the amount of $25,133.37. Yes, board chair. It is recommended that Shervin County Board of Education approve the contract for Education Logistics, Inc. to provide bus routing, software, and services in the amount of $25,133.37 for the 2025 school year first one-year option approved in the initial three-year contract. Vice Chair Love, has the parents complaints went down? parent complaints regarding bus companies. Uh I'll defer to Mr. Langston and I
014also see Mr. Weary and Miss Williams in the back. The reason I asked because now they can track the bus the bus company. Thank you. Thank you u Dr. Richmond, Vice Chair Love. I will say this year we haven't had a lot of complaints where we have had complaints in instance as uh chair Kobe mentioned last week we've been able to put them out quickly but I I will say the fact that we've added and I want to be clear that this system does the routing for us but it also adds the parent portal which they can track um the buses but I will say that the complaints fingers crossed knock on woods have been minimum this year and we hope to keep it that Is the team Is the team tracking complaints? What I
015would like for us to do would be to bring that before the board uh at some point during either a committee meeting or a work session so that we can show them where they're they're going down. No further lights. 9.13 approval of Powers School Group LLC 2,399,54258 cents. Yes, board chairs recommend that Shelby County Board of Education approve the contract for P school Group LLC in the amount of 2,399,542.58 for a one-year renewal and continued use of P school SIS, P school unified enrollment, P school unified talent, which also includes our professional learning zone PLZ, and P school SIS customization maintenance and support. Power School is an approved single source vendor. Dr. Richmond, have we had any parents or anyone call because we know about Power School was recently on the news. Have we had
016anybody reach out saying that their child's information was compromised or potentially compromised? At at this point, I'm not aware of any complaints. Uh, I will again defer to uh staff. Uh, I'm looking at uh our deputy general uh counsel, Miss uh Bailey, as well as um uh well, Mr. Bailey is not here. Uh I see Miss Mortyn, I'm sorry. Our deputy chief, Miss Mortyn, uh Miss Bailey, and also Mr. Langston and Mr. White. Have either of you all, any of you all had any complaints or heard any complaints? So staff has signaled that there hasn't been any complaints or any calls. So at this point the answer would be no. Okay. One more question. Are our parents aware that there was a potential compromise so that they can be prepared or be aware that there
017was a potential cuz everybody don't watch the news and some people may not know. So I think they gave credit monitoring for a while. So our parents are we relaying that information to our parents. Excellent question. Again, I'll defer to uh Mr. White or Miss Morton. So, um good evening board members. Um the district did send out communication in January when we were first notified. Um, we are continuing to work with P school on additional notification and I do think that we as a district need to um do some additional communication. Totally agree with you. Um, great question. Board member Murphy. Thank you, Madam Chair. I think he just cleared that up cuz I did have some complaints uh from some parents that were afraid that their um business were compromised. And so with you
018speaking on that today, I thank you so much for um just giving me clarity to make sure that our parents and our kids are are safe at this time. Thank you. Thank you, Vice Chair Love. Um, how many respondents um to the RFP did we receive? Do how many respondents, Mr. White? Um, there hasn't been a recent RFP for power school. The last time you did it, I honestly don't know. It was several years ago. um a a system like this is not something you have to go out for bid very often because of the nature of it. Um there's an exemption for that. Uh so board member love it's been many many years to tell you the truth. If power school was to go out of business tomorrow, how would we communicate with the
019parents and how would we uh get the grades and the teachers do the attendance? It's a great question. Um there is no easy substitute for a system like this. Um P school is the world's largest student information system provider. So if that were to happen, it would, you know, it would be something on a global scale for um the world of student information and state reporting. Um we would quite frankly probably have to re resort to some fairly rudimentary methods until we were able to get something else stood up. But it it takes a good two years to actually convert student information systems. It is a long lengthy process and I'm concerned about the uh parents process. Um um you said you communicated with him in January to all parents or just some parents? I
020believe that communication actually went out to all parents. Yeah. Thank you. I've got colleagues confirming that. But I do I do believe that um we need to uh strengthen that communication. Yeah, I agree. I see Mr. Morton. Miss Morton. Yes. Uh good evening everybody. Um I just wanted to clarify just to make sure that it's clear from the board's perspective that there were security breaches here. there were data breaches and and we do believe that our there may have been parents um staff or students that were affected by that. So when we talk about the complaints, it's my understanding that we've not received anything from any particular parent saying, you know, I'm I I've gotten I've seen evidence that somebody's tried to use my social security number or anything like that that there's been any
021impact on anybody. So I just wanted to make sure that we were given accurate informations there. Thank you, board member Murphy. clarity and and maybe this a question that that one of you can ask. Thank you, Madam Chair. Um, do we have anything in place just in case it happens again or as Commissioner Love said, uh, what if it just breaks down tomorrow? Do we have anything in place that we can still track or will we just be in limbo and we have to go back to paper and pencil? I I'll answer that for Mr. White. I think we would just have to go back to what we used to use which were uh scantrons and uh green attendance uh notebooks are what teachers use. Thank you. That's a lot of work. 9.14 purchase approvals
022Safeware Inc. $487,980. Board chair. Thank you. It is recommended that the Shelby County Board of Education approves the purchase request for Safeware, Inc. in the amount of $487,980 for the purchase of a training simulator. 9.15 Contract amendment Bolton High School B4 Pli, Inc. Yes. Board chair is recommended Shelby County Board of Education amend the Bolton roof replacement contract with B4 Pli, Inc. to extend the contract end date to December 30th, 2025. There's no change in cost 9.16 approval Proximity Learning Inc. 4,691,700. Yes. Board chairs recommend that Shelby County Board of Education approve Proximity Learning, Inc. contract in the amount of 4,691,700 to secure certified teachers for live virtual instruction and tested subjects in grades 6 through 12 in middle and high schools where vacancies have persisted. The agreement is for 10 months. Board member Otay.
023Great evening, superintendent, interim superintendent, board chair. Um, question. I must have missed it in committee. Uh, will we have a teacher or a proximity uh teacher for every classroom? Uh, I've received some complaints from parents not having a certified teacher or any teacher. Yeah, we probably do not have one for every classroom. This contract, as it reads, are for grades 6 through 12. So if you think in terms of let's say elementary school uh if there's a teacher who's resigned or retired or may be out ill uh that job in in particular may not have been backfield. So there is a possibility this is for mainly grades 6 through uh 12 and remember this was a late implementation. Okay. Uh so again if vacancies have occurred throughout the year there is a possibility that there
024may not be a proximity teacher at this time. Okay. I'm looking at the amount for proximity. Uh, so this is for 10 months, right? And that's just based on what's used, right, from our previous conversation. Yes. For the school year and the exact amount of teachers and sections that will be used. Okay. And All right. Sounds good. Thank you. Thank you, Vice Chair Love. Um, interim superintendent, I want to know what the um what the actual damage is for our students learning since we um did this so late in the year, what the actual uh impact. Yes, ma'am. Uh Vice Chair Love, we'll work on getting that data. I think what that data will probably have to consist of will be us going back and looking at uh schools where perhaps they may have had
025to have a sub or may not have had a teacher uh throughout the year. I think what ended up happening in many instances from what staff has told me is that principles made some early provisions uh to account for classes that may not have had teachers by shuffling or moving uh students into classes. Uh so again we would have to do some uh research but we know uh whenever a student does not have a certified highly effective teacher uh in front of them is going to impact uh their learning. Thank you. 9.17 donation acceptance White Station Middle School partners White Station Middle School partners in education $17,757. Yes, ma'am. Uh, madame chair is recommend that the Chevy County Board of Education approves a donation of $17,757 from White Station Middle School, uh, partners in education
026awarded to White Station Middle School to support the student instructional program and professional development for the Tennessee Science Teacher Association and Teacher Ease. Seeing no lights 18 um Goodwill Excel. Yes, madame chair. Uh, it is recommended that Shelby County Board of Education approved Goodwill Excel Center Mids South and opening two new locations, one in each of the zip codes, 38108 and 38134. These new locations will replace two previously approved zip codes upholding the board's consent for Goodwill Excel Memphis to operate a total of four expansion sites. Uh, the purpose would be to enable Goodwill Excel to establish two additional adult high school locations. one inside Shelby County Correctional Center located at 38134 in August 2025 and the other at Promise Academy located in 38108 in August 2026. Can we go to the next slide for
027the amount? I think earlier I shared the amount. I think the amount is approximately uh 1 million I want to say 94,000 1,94,000 and some change. I don't have it in front of me now, but I think that's uh Would you share that on the mic on the record for me, Mr. Langston? The exact amount Thank you, Dr. Richmond. Um, again, this is an estimate based on the number of students that's expected, but it's 1,94,250. Vice Chair Love, um, how much are we going to have to put up on the front end? Uh, I think at this time based on the question from board member McKenna and what Mr. Langston and I are prepared to do to invest uh in uh Goodwill Excel and to help us by investing in that by frontloading us the
028$1,942 $250. What if they don't invest? Are there projects that we're going to have to offset for a year or two because we're giving them this money? Uh, I think that'll be left up uh to the board. Again, we're taking it to the county commission uh asking them for an investment uh based on the board's recommendation. That didn't answer my question. Yeah. Are there projects hypothetically hypo hypothetically we would use some of our fund one budget. Thank you board member Kenny. Thank you Dr. Richmond and Mr. Langston. I want to be clear in terms of the zip codes. We currently we are not expanding the zip codes. We are replacing to existing with two new. Is that what I understand? Uh Mr. Langston or Miss Morton? Yes. Thank you. I'm sorry. Um, my understanding of
029the request is that it is not in replacement of the other zip codes as far as the options that Goodwill Excel would have, but that it's a replacement in the sense that they still can only have four schools, which is the amount that is approved right now. So, they would have to they're going to be approved in more than four zip codes. So, they're going to have to pick and choose which ones because they've only got four schools. Um, but they still would be able to open schools under one or more of the other zip codes that were previously approved. Okay. To be clear, the maximum currently under this particular contract um revision would be four schools. Yes. And it's a total of how many zip codes now? Six. Is that right? Six. Six zip
030codes. Okay. All right. Um, I'm I'm super excited about the opportunity with the correction facility and I'm super excited about our ability to work collaboratively with Goodwill Excel to go to the county commission particularly around asking for the 1.9 million for the adult students who are incarcerated. Um, understanding that this is a shared responsibility. And so, um, whatever we can do tomorrow to, um, get that across to our our county commissioners, um, I hope that we can do that and however we can we can support, we should. Yes, ma'am. Vice Chair Love, what is the number of um incarcerated individuals? I see Mr. Schuler in the audience. Mr. Schuler. Yes, ma'am. Well, there's currently,00 uh residents in the Shelby County Corrections. Uh but about six between 500 and 600 at any one time do not
031have a high school diploma. And um I told you this before. Um I want to know how many parents of students in our schools are incarcerated so we can help support the students. Yes. and I've shared that information with them and they they said they would gather that information. Um I think what you're asking is the students who are going to enroll with us. Yeah. You would like to know how many of them are parents at that time? Yeah, we can definitely get that information when that happens. Yeah. Um hypothetically, how long uh two months, a month for what to get that information? Yeah. Well, from the time that um you guys give me the okay, we'll start that enrollment process and start going through the vetting process. I'm working with them currently right now
032to kind of come up with a rubric. I think and I actually talked to Miss McKenna about this. We'd set up a rubric like who's closest to being released, you know, so and then how close they are to getting earning a diploma so we could help the ones who are uh closest to being released into our community so we could help them get their diploma first. And we so we'd set up that rubric like that if that makes sense. So that of course there'll be some in uh residents that don't have any high school credits. Yeah. And then there'll be some inmates that only need four or five credits to graduate. So depending where they're at um you know will be how quick no different than the adult high school that you guys have or
033us. It kind of depends on what they come in with how long it will take them to earn their diploma. But I I definitely agree with you. as soon as we get the okay and we'll start getting that list of um we like we know who those inmates I'm sorry residents are and we really haven't started marketing it yet because we didn't want to put it out there until we got your guys okay because we don't really know the exact start date yet because even uh Mr. Langston and I have talked about and I kind of say let's say the um commissioners don't want to go ahead with giving us some money. I've already agreed with him that we'd move the start date back to maybe January. So that would only be half the cost
034as opposed to a full cost right now if that makes sense to everybody. So him and I have talked about that and I've also talked to the um the um uh Shelby County Corrections and they're more than okay with that, you know, whenever we'd want to start it. So, um, so if we need to do that to save funds, we're more than willing to do that, too. So, again, I just like to say like Miss McKenna said, we're going to do whatever it takes to make this happen. Uh, thank you. I have one more question for you. Yes, ma'am. Let's just say an individual is getting out in a couple of months, but they have a couple of months to get their GED. Will y'all um will you assist them when getting their GED when
035they get out? Well, we do a couple different things. One, we don't we don't help with GEDs. We help with a regular high school diploma, so they earn credits. So, and we've already worked out with them, too. So let's say a student a resident with inside inside there is is going through then he gets he or she gets released we would automatically be able to shift them to come uh with one of our schools that would be happen opening. So we actually worked that we've already talked about uh that with them uh so that we could work on them when they're being released to make that happen. Thank you. So thank you. I have a question Mr. Skyler. Is there appetite to talk with the city council about for helping fund this? Well, the only
036I haven't because it's actually the county that that is the one who manages the Shelby County Corrections and not the city. So, I didn't go to them because I didn't want to muddy up the water to be honest with you. But they're also residents of the city. Well, I'm not denying that. I'm not denying that piece at all. So, um, to be honest, I just didn't reach out to them cuz I didn't want to upset the commissioners by any way to make them thinking that they weren't giving me the answer I wanted. So, I was going to go to somebody else. So, I was trying to be I'm trying to keep everybody happy. It's like being married to three. It's like being married to three people. Great. Keep I suggest we ask. Nothing beats our
037ass. Nothing harms us by at least asking because like I stated, they are residents of the city, right? And and to be honest with you, Miss Coleman, I really didn't have a contact there. You know what I mean? I didn't have a way in yet. So, if you can help me get a weigh in, I'll ask anybody. Yes, I'll pass a hat in here. Chief Langston will get you a contact cuz that's less money. We have to Thank you. and Tito already told me to dress nice tomorrow, but but he said not nicer than him. Any other questions? Any other questions on that? Thank you, Mr. Skyler. And a big and a big shout a big thank you to Mr. Langston for everything. I want to say that. Thank you. Thank you. We are now
038on to board items. 10.1 uh proposed policies first reading. Good afternoon. Um for the board policies, it is recommended that the Shelby County Board of Education approves the proposed policy revisions to the following. 20006 purchasing authority. 30001 multi-hazard emergency planning. 4004 French benefits. 4031 substitute teachers 5018 adult high school and night schools 6049 assignment of students to classes. We discussed all of these um policies in the committee meeting. But I do want to point out under policy 4031, substitute teachers to align with Superintendent Richmond's request, we have added language that's highlighted on page 26 to ensure that our substitute teachers receive um training around our policies and procedures. And we also added language that will require our substitute teachers to align with ethical standards when working for the school district. Thank you in Superintendent Richmond
039for that. 10.2 Two, approve a immigration resolution. I'm sorry. It's on the screen. You don't have to. Okay. I think we had everybody to sign on. I think that's present. So, I don't think we have any additions. Oh, did we Rashan? Did we uh [Music] did we uh interum? Did we get the language? Um I think it was like a couple of words. Yeah. Did we get that? Vice Chair Love had a words that she wanted to add. I think Rashan was going to make the edits. I just wanted to be reflective that we abide um abide by the state laws and the federal laws. Yeah, that language is already in there. Correct. Okay. Perfect. Yep. That's it. No additions. Only thing. Okay. Yeah. Awesome. Thank you. It'll be read into record at our work
040session. I mean, excuse me, our business meeting. We'll we'll double check with the two that had not signed on to get them to sign before our business meeting. We going to let them go early, Dr. Richards? Yes, ma'am. Well, I don't know if a lot of people going home early. I think some of us may have some graduations to to attend, but I do want to thank uh staff for doing an excellent job. Thank you again, staff. Thank you. And thank you for staying with us. This meeting is ajourned. All right. Good job. All right. Hey, that's it. And that was good.