001Good evening and welcome to the April 13th meeting of the Robertson County School Board. At this time, I'll ask you all to please silence uh your cell phones and electronic devices and join me in a moment of silence. [snorts] Thank you. All righty. For our pledge of allegiance, we have students from Greenbryer High School this evening. Attention. Salute. Pledge. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice [groaning] for all. Ladies and gentlemen, boys and girls of all ages, Robertson County Schools Board of Education, let me introduce to you. It is an honor tonight to be able to introduce to you some theater students from Greenbryer High School. Greenbryer High School is under the
002direction of Dr. Osborne, Miss Springfield, Mr. Stags, and Mr. Sutton. The theater class. Thank you for your your theater class is under the direction of Miss Willis. And tonight I'm going to share with you a couple of students who are in the performance and give you their roles. First I have Millie Cross who will be performing as Alice. [applause] If you want to know the performance name, it is going to be Alice by Heart. It is set on a World War I theme with the incorporation of Alice and Wonderland. And as I heard, it is going to be phenomenal. And I'll give you the dates in just a minute. Next, I want to introduce to you Tegan Atkins, who is going to play Alfred and the White Rabbit. [applause] Mr. John Parker, the Mad Hatter.
003[applause] Alyssa Gills will be performing as the Queen of Hearts and the Red Cross nurse. Miss Jenna Orbin will be Cheshure at The performances will be April 17th, 18th, and 19th, and I will all be at the Greenbryer High School auditorium. You do not want to miss it. Put it on your calendars tonight. And last but not least, I want to introduce you Carson Linton, who is the caterpillar. [applause] One more big round of applause. [applause] >> Thank you guys. Thank you all so much. Um, at this time, Dr. Weekes, could I please have you read our mission and vision statements, please? >> We believe that the mission of Robertson County Schools is to have each student be prepared for success in life. And our mission is that we enable all students to reach and
004exceed high academic and career strat uh standards while empowering them to live in a technologically advanced and culturally diverse society. >> Thank you, sir. Uh we have no items for public comment tonight, but board members before you. You do have a consent agenda that was sent out prior to the meeting. I trust you've all had time to review it. Uh at this time, I will open up the floor for any discussion or a motion. >> Motion to approve by Mr. Jeff White. >> Second by Miss Demetria White. All those in favor make it known by saying I. >> I. >> Any opposed. >> Motion passes 6. >> Dr. Weeks moving on to recognitions. >> Board members. As we normally do each April, we recognize middle school students who have achieved an accomplishment outside of their
005school. So these could be county recognitions, uh, mid-state, state, regional, or even national competitions. Uh tonight we have schools that have presented those nominees from their schools. Uh we have a a mixed group that is u [clears throat] they've received some accomplishments for our club organizations. Uh beta clubs for instance we have a lot of students who have excelled in robotics clubs and competitions. Uh several athletic re awards as well as several music awards. And so I would ask Miss Angel Williams who is our supervisor of Kaid instruction. I think she and her staff uh have our students with us. Thank you Dr. Puit for bringing those in. Uh audience, we appreciate you being here this evening and uh your students names will be called. They'll be given a certificate. Uh we would ask that
006you please hold your applause until the end of that group uh has u has received their recognition. Uh Dr. Rob Puit is here recognizing students I believe from East Robertson Middle School. Thank you. >> That is correct, sir. Uh so these students are from East Robertson Middle School and our first honore is Riley Bishop with the National Junior Veta Leadership Award. >> Next is Lola Dillard with a Tennessee Junior Beta State Convention fourth place in digital arts. Paisley Flippo, National Junior Beta Leadership Award. River Lowhorn, National Junior Beta Leadership Award. And Landon Parker, National Junior Beta Leadership That's good. [applause] Thank you. Dr. Swindle from Dr. Swindle is our special ed supervisor. You have students from Green Prior. >> Yes, sir. I have many exemplary students from Greenbar Middle tonight. So, if you could all
007hold your applause until the end, we have a lot of people to recognize. First, we have Mallalerie Aldridge, who is the girls basketball all tournament for middle school. >> Haley Ays, All County Honor Band. Scotty Baker, All County Honor Band. Jacob Blankenship, football, Al County, and boys basketball all tournament and boys basketball all district. Brooklyn Bradley, All County Honor Band, first chair, Alto Sachs. [snorts] Connor Brian, football, all county. Addison Burks, girls cross country, Robertson County Champions. Riley Castile, girls cross country, Robertson County Champions and cross country girls second place Robertson County championship race. [crying] Taylor Kleinard, volleyball all tournament. Izzy Ford, All County Honor Choir. Sydney Gleeves, Robertson County Champions Girls cross country and cross country girls third place Robertson County Championship race. Amias Harney, Green Middle School boys basketball all county. Jace Lamb,
008All County Honor Choir. Ethan Martin, All County Honor Band. Jonathan Moles, Wrestling State Championship, All Regional Wrestler, 138B weight class. Aria Purdue, wrestling state championship, fourth place, 145 pound weight class. Jasper Pickkins, All County Honor Band, All County Honor Choir. Skyla Wrote, volleyball all tournament, volleyball, all county girls basketball all district. And Tennessee Kentucky allstar team girls basketball. Khloe Stanton, volleyball all tournament, volleyball all county, girls basketball all district, volleyball all county. These are Green Middle School honores. [applause] I didn't have angels over here. Say who it is. Tell her to come talk to this. >> We missed somebody from green on the front row. Third, the girl in the middle seat we missed. Front row. Front row. The girl with a girl in the left. We didn't call her name. We won't recognize her
009name. Just call her name anyway. She came to a little bit. All right, we are now going to recognize um one friend from Green Bryer Middle School that we left out and we apologize for that. But we have Bella Tisdale for middle school volleyball all county. [cheering and applause] All right. Are we ready to start with Joe Burns? Yes. All right. But Joe Burns, we have Braden Haywood, um, boys basketball district champion, Tennessee Kentucky playmaker all-star game and all county boys basketball. We also have Talon Ingram, boys basketball district champions and Beta Blitz national qualifier. We have Lucas Jones, boys basketball district champs. We have Autumn Magdaz building being better beta's national qualifier. Delila Nelson, fifth chair, French horn, the honor man. Anna Lynn Tilman for all county girls basketball girl girls basketball district champions
010project proposal national qualifier for beta and collaboration connection national qualifier. Next is Jojo Turner. We have boys basketball district champion, Tennessee Kentucky playmaker all-star game, all district boys basketball, all tournament boys basketball, and all county boys basketball. [applause] Okay, we have Paisley West, six chair clarinet by honor band. And we also have project proposal national qualifier. WE HAVE BRILLAN WILKERSON, all tournament boys basketball and boys basketball district champion. >> We also have Delaney Little, girls basketball champion and McKenna Little, girls basketball champion. Let's give a big round of applause for Joe Burns High School. Congratulations. [applause] >> All right. Now we have White House Heritage High School that we're going to recognize. Please hold your applause to the end. >> All right, we have Emma Appleton, volleyball all tournament. Kaylee Argulavoy, all county honor choir.
011Lillian Armstrong, All County Honor Choir. Alyssa Banks, girls soccer champions. Kaden Beaver, football all county lineman of the year. Gabe Booth, football all county. Stella Bowen, all county honor choir. Addie bracket innovative award for robotics and also all county honor. Require Ellie Brenley girls basketball all tournament. Ben Buck boys basketball all county and also he was the quiz bowl team top eight in the state of Tennessee. Aubrey Clark, All County Honor Choir. Mary Coffee, All County Honor B Honor Band, but 10th chair clarinet. Luke Como, Innovative Award for Robotics Tournament. Leila Corbin, All County Honor Choir. Kelby Denny, all county honor choir. Hayes Hamrik, football, all county. We have June Howard, girls soccer, all county. And also girls soccer champions for June Howard. Jenna Hubble was at the National Junior Beta Club Leadership Summit for
012top eight in the quiz bowl. Nova Hulizer, girls basketball, all county. Charlie Ignat, girls soccer champions. Ella Johnson, girls soccer, all county and all so and girls soccer champions. Lley Johnson, YMCA YMCA model United Nations competition best resolution. Camden Laro, All County Honor Choir. Chloe Markham, All County Honor Choir. Academic Awards. >> Maryanne McCannon, All County Honor Choir. Annabelle Ramsey, All County Honor Choir. Skylie Ritzenholler Ritzenthaler YMCA model United Nations competition for best resolution. We have Emma Smith all county honor band first chair percussion and also the innovative award for robotics. Abby Thomas, all county honor choir. Jazelle Torres, girls soccer champions. Brayley Turner, girls soccer champions. Hudson Wilder, football, all county. Elias Woodard, football, all county defensive player of the year. And we have Jasmine Walsher, girls basketball, all tournament. All right, let's give
013White House Heritage a round of applause. [applause] Thank you. Um, Dr. Weeks, Leah Rucker's uh certificate got stuck behind somebody. So, Leah Rucker, all County Honor Band, Greenbar Middle School. [applause] board members. Thank you for that. It is a great time when we can honor so many students from a variety of levels of expertise. And I think that just goes to show that uh we also provide a variety of opportunities where students can find a place to fit in and to specialize. And so I thank all of our principles for uh recognizing these individuals tonight. Again, we uh we congratulate them and their families. >> Congratulations to those uh middle school achievements. Uh Dr. weeks. We'll move on to item 5A, personnel reports. >> Four members, in your packet, you'll see page number 22, liable
0145A. Uh we do have a rather shortened personnel report for the month, but I would like to recognize and these folks will be recognized at a later time during our end of the year banquet and our awards, but uh retirements, it is that time of year. Miss Tanya Batson from Joe Burns Elementary School. Miss Melissa Bishop, Heritage Elementary, Stacy Bowden from Chrysler, Lorita Douly, Becky Elmore, and John Elmore from Greenberry High School, Allison Holman, Westside, and Sunonny Pinkleton, and Laura Stevens from Wataga. We congratulate each of them upon announcing their retirement at the end of the year. Uh, you do see some resignations and a dismissal on page 22 for our classified report. You'll see that on page 23 carried over to page 24. Uh you see three retirements from our classified departments. Uh Miss
015Sheila Kosher from school nutrition, Miss Tish Martin also from school nutrition and Tammy Roberts who is a classified coordinator in our human resources office. So you'll see the other actions, resignations, reassignments, transfers, and some new hires and coaches that we are already putting in place uh for next school year. >> Thank you sir. Moving on to item 6A, expense comparison report. >> On page 25, you'll find item 6A. Uh this compares our expenses as of 228. So February 28th, you'll see it compared to the previous year. Uh our revenues are at 103 million. That's 71% of our budget. Our expenditures are at 95% or excuse me, 95.9 million, which is uh $7 million excess revenues over expenditures. We like to see that. And again, I would remind you we budgeted uh to be uh potentially
016using some of our fund balance, but you'll see that we are starting to uh recover that and to actually come up to the positive so far. Our revenues, uh $18.4 million in property tax, which is 95% of our budget, and sales tax coming in, uh very strong, 13.2 million, which is 73% of our budget. Um, we [clears throat] always look at some expenditures that we track very closely month by month. You'll see the electricity uh at 75% of our budget, $1.8 million. The next two lines scare me quite a bit because these are February numbers. Uh, diesel fuel and gasoline. Uh, looking at this report, I'd say we're in very good shape because we're at 51% of our diesel fuel budget and 40% of our gasoline budget. Uh, I have no idea what those numbers
017are going to look like. um the next month or so we know that will be uh terrible. Our salaries 52% of our budget and insurance you see at 66% of our budget. Uh the detailed financial reports are con included in your consent agenda and the details are are there for you to review if necessary. >> Thank you sir. You've always got also got a budget amendment in item 6B. >> Page 26 has a budget amendment. This is a balance budget amendment. Uh as you'll recall during the uh the icy event in late February, we had a cooling tower uh which burst and uh needed complete replacement at White House Heritage. Uh and then you'll see a variety of other uh items that um we had some canopies, we had some guttering, miscellaneous things like that.
018cooling tower you'll see was a bid to replace that was $768,000. Uh the other items totaled $17,000. And so we are thankful to be members of the Tennessee Risk Management Trust. Uh we received total um complete reimbursement through insurance coverage on those two projects totaling $786,316. We'll record that as a revenue and you'll see those expenses and again we would request for approval so it can be made in our budget. >> Do we have a motion to approve or any further discussion? >> So moved. >> Second >> motion by Steven Ays second by Mr. Scott Rice. All those in favor make a known by saying I. >> Any opposed? >> Motion passes 6. >> Mr. Right. If I could just make a a point when when we see our budget next year, this this will
019actually show uh as almost a million dollars higher as well as a million dollars expenditures. So, you know, if we're studying the budget on a longitudinal basis, this is going to look like, you know, we we've spent another million dollars, which we have, even though it's flow through money, but uh several of the grants we have would I would remind you that that occur in this matter as well in this fashion. So, um, sometimes we ask ourselves two or three years later, you know, wonder why the budget was so much higher that year. And, and these are things that we try to place in our memories and we try to keep there so that we know that, you know, we just didn't unconsciously spend an extra $750,000. But the these are things we record and
020uh that's why we go through the budget amendment process and we'll carry that to the county commission for their approval. >> Thank you, sir. Moving on to item 7A, school attendance report. >> Page 28 has our monthly attendance report. You'll see in March, uh, two schools we would like to highlight. Um, no surprise, White House Heritage High School has carried that for, uh, I guess consistently since we have been producing this report for you. 97.5% attendance at White House Heritage. Congratulations to them. Uh, I would point out that Wataga Elementary School has 95.3. So that was our highest elementary school percentage. District total for the month of March was 93.9% which again is an excellent uh attendance rating. As you uh your eyes go down the column you'll see that all of those uh all
021the schools uh I think our lowest attendance rate was 91% uh in our early learning center and you'll see again 97.5 is the highest. In the right hand column, you'll see the schools who have uh students who have 20 or more absences. And so you'll see those numbers range from a low of six in our virtual program all the way to the high of 122 Coopertown Middle School. Again, these are students who have missed more than 20 days. So that that is more than a month of school. >> What's total enrollment at Coopertown? roughly >> 656 and a quarter. >> Any questions or discussion? Attendance report. >> I would add while we're on that topic, uh we had several of our staff members attend uh the attendance and data conference this uh this last week.
022Uh our data department attended that. our student services department attended that. Mr. Sles attended that. Um it's my understanding that they shared conversations with several other districts about how they partner with their local uh juvenile courts, how they partner with groups and individuals in the community that can help and are helping uh curb attendants and uh intervene when families need that interventions or extra uh interventions. So, uh, we're anxious to have some conversation with juvenile court about how we can work with them and how we can work together, uh, to assist these families. As again, I mentioned there there looks like 400 families that have a student who has missed a month of school. And, um, I know our teachers are teaching hard every day and our teachers are doing a great job, but when
023you miss a month of school, it's hard to be successful. I know we've had a we've already had a couple of meetings with representat from the court system. >> Yes, sir. >> Over the last 12 to 16 months probably. Um has anything much changed? >> Uh we have changed attendant supervisor since that time. So Dr. Dr. Heard has come in and he has uh know reached out and attempted to schedule three or four meetings with juvenile court and we're we're looking forward to uh establishing that relationship to Dr. Heard's office and the juvenile court. Um we we've had some advice about completing some paperwork and receiving some follow-through there, but um as long as we continue to have numbers like this, we we've got to be more proactive at intervening. uh as we met with
024principles at their midyear conferences in January, we talked to each one of them about their attendance rates and their chronic absenteeism rates. And again, most of them are going through the three- tier process based on the number of days that you've been absent, particularly those that are unexcused absences. And um I believe our schools are doing just about all we can. We're intervening with social workers. We're intervening with uh community services as best we can and uh unfortunately that's not enough for some families. Some families just need that extra outside authoritative intervention in their families and in their homes. >> So I guess we're doing all we can do at some point. the court system that's got to be involved to some degree because we don't have the authority to do >> other than the
025processes that we're required to do and try to help the best we can. But from a legal standpoint, we have zero authority. >> Yes, sir. And and I think you may have even been a part of a meeting where where we even offered to take some of those services on if we would been given the authority to do that. So, we've talked about uh a Saturday attendance court. We've talked about uh Saturday school where students who miss x number of days would be required to come to school on Saturday. And uh we would we propose taking some of those fines that families might receive for attendance attendance reasons to be able to staff something like that. Um we we proposed that about a year and a half ago. So again, I've shared that idea with
026Dr. Ebar to see if that's something that we could uh again propose and see how we can partner and work together with courts. >> I guess at some point either our elected officials or the public has got to do got that we got to have some help somewhere with our court system. I mean at some point something got to change. This conversation been going on for a few years. I know I sat through a meeting and it ain't about winning and losing cases. It's about helping the kids and if there's not any teeth behind our legal system in this county, somebody committee is going to have to do something. >> I mean, unless they accept 900 and something kids missing 20 plus days. >> It is unacceptable. >> Brand support up because it's this just
027keeps it in the memory, you know, just keeps it on the forefront of this is a big deal. >> Yes, sir. >> And uh something's got to change. It ain't about winning. It's about helping the kids. >> Yes, sir. I'll quit talking. >> Any other discussion from this report? >> Moving on to item 7B, athletic request. >> We brought this proposal to you from IA. They are requesting to add cross country in the fall of 26 as a TWSAA sport and track and field in the spring of 27. Uh when we brought this to you originally, uh you had asked us to go back and talk to the students who were actually involved in these programs and would they the question that we asked them is if these programs came back to IIA instead of
028being a instead of being a cooperative between IA and Springfield High School, would you still participate if it were an IIA standalone sport or would you consider transferring to IA transferring back to Springfield High School? Uh there are two students involved in these two sports and so they have both indicated their desires were to stay at IIA regardless of of what happened with the sport. So that was the information that you'd ask us to gather prior to your making a decision on this. Uh knowing there are only two students involved in it and that their desire would be to stay at IIA. uh they have met what they would uh need to do to request these additional sports. >> Have any discussion or a motion on this request? >> Motion to approve. >> Got a
029motion to approve by Miss Connie Hogan. >> Second by Mr. Scott Rice. All those in favor make a known by saying I. >> I. I >> any opposed? Motion carries 6. >> Moving on to transportation and facilities. Item 8A, application for [clears throat] campus construction project. >> Page 30, you have request from the Green Bar Middle School on behalf of the softball program to add um I'm sorry, not softball, to add a greenhouse space on the campus of Green Bear Middle School. uh they have gone through all the appropriate procedures and uh actually secured the funding and the uh actual building itself. Uh we've met with them on a couple of occasions. They've met with maintenance and buildings and grounds. We would recommend approval of that greenhouse on campus. >> So move second. >> Motion
030by Mr. Jeff White, second by Mr. Demetri White. All those in favor make a saying I. >> Any opposed? Motion passes 6. >> Item 8B, facilities usage request. >> Page 33 contains a request, excuse [clears throat] me, from the Life House Fellowship Church. Uh they are requesting a one-year use permission of Coopertown Middle School. You'll see in the first paragraph, they need a temporary location while they are currently constructing a permanent facility. Uh you'll see that they are in existence for a period of time, but they've lost their lease. So, they're looking for a one-year uh lease of Coopertown Middle School facilities. Uh the you'll see a description in paragraph two of where their facilities are located. And uh they've met with Coopertown Middle School administration, Mr. Surles. Uh met with them. They've talked about
031the usage fees. You'll see the fee outlined about twothirds of the way down your page. And the approval is for a one-year period starting on July 1st of this year extending to June 30 next year. Have any discussion or a motion regarding this request? >> Motion to approve. >> Motion by Mr. Steven Ayes. >> Second. >> Excuse me. Second by Miss Connie Hogan. All those in favor make a known saying I. >> Any opposed? Motion passes 6. Item 8 C, uh, approval of [snorts] roof repair at Greenar Elementary. >> Uh, board members, we are excited to be able to bring this project. This project's been needed to be done for quite some time. Uh, bid tab 1587 is to take take care of um, Greenber Elementary School, a lot of the old portion of the
032building. uh the tectum that's in the the both left and right um main entrances that are in the front of the building that was there at the when the building was originally constructed in 1970. Uh that has been in disrepair for quite some time. Uh birds have made their way up in there and uh >> is that going to patch that up too? It it's it is part of the build is to take care of birds to take care of that and to paint all the tectum and what what we all know is the old part of the building. So basically from around the the um the left side over near the cafeteria all the way around to where the new addition is is on there. So all that underneath side make sure we're not
033we're not painting the facade of the building. We're painting the tectum up underneath there. So I think at one time it was that kind of pale green and so the low biders uh you'll see the bids came in with a high of 288675. The low bidder is 148,000. Uh Mr. Sles has met with them and talked to them specifically about all the problems that are there that we would like to see corrected and they have assured us that they can do that for that amount. Uh even though it's a little bit lower, it is very close to a second bid. So, we recommend Genesis Roofing Company uh to start on that and we recommend that. >> Do we have any discussion or a motion? >> I'll make a motion. So, move >> motion to approve
034by Mr. Jeff White. >> Second by Miss Connie Hogan. >> I don't discussion would be >> Yeah. Go ahead. >> You You're gonna say what I'm going to say. So, go ahead. So I don't understand how we have such a wide variety of warranty. If we do a bid, shouldn't we be clear on what we expect from material? We got a one year all the way up to 20. >> Most of them are are tied to a certain vendor or material that goes with it. So I think the warranty comes with material that they have to offer. I mean, comparing apples and oranges looks like to me. >> I like the 20-year warranty myself. >> Yeah, I am. I'm sitting there thinking, if I'm a bidder, I bid one year. If there's no requirement, another
035guy's bid 20. Well, that's a price difference for a reason. I I don't understand this bid honestly. Why it's that's a it all should be 10 years, 20 years, or all could be consistent. Is it just who they have access to from a vendor standpoint? I don't understand. >> My understanding is the material that they have available that they can purchase and the warranty for that material is what they offer. >> One year warranty stand over above is is a material that's offered a 20ear that's what they're using. Another company may not use that same brand. It's all the same. >> I'm just thinking $85,000. They get a 20 year and a fiveyear labor warranty. I I don't that's hard for me to pick a little bit better when the specs are I mean the
036material warranty and the labor warranty is completely different. That's the reason I made the motion is to bring it up to discuss, but I'm I'm really not in favor of the 148. I would rather do the 235 and get a roof, it's going to last 20 years. I >> I mean, unless you somebody tell there's no teeth in that at all. I don't I mean, if somebody look at the warranty, perimeter repair, >> it is not a full roof replacement. >> A full roof replacement. Is any of them a full roof replacement then? I mean, are any of them? >> No. >> Okay. So, it's the same. >> All those vendors will discuss >> the same project on site. >> I'm a little confused on this one. One has a 5year labor warranty and the
037other one has two. So, what is a warranty? What is the material warranty? I mean, if it's not replacement, do they what does it mean? Like if there's a problem, they'll come back and fix one spot. That's what they'll do for that warranty. >> They're only working on the perimeter of the building. >> That's where all our main field roof is in perfect good shape. damage to detect what's getting replaced. I mean, technically speaking, if we gave it to the 148, if I'm the guy that offered a 20-year warranty, I'm I'm going cry foul, right? Wouldn't I have an argument if I don't win this because my specs are a lot higher? I think this board always has the option to reject these bids and rebid it for for a consistency if we need to.
038My only question would be is is the additional 10 years on the warranty worth you know what is that 60% of the total project price on that low bid or >> so is that premium worth it >> man the labor warranty difference I I don't know that's a good I mean I don't know how to answer that >> well and I guess I was just looking at it is 10 years and 10 years you double double the roofing company that we're looking at here and It's more than the company with the 20-y year roof and the other stuff. I know it's not a whole building re- roofing job. Big band-aid or a little bitty band-aid. When we did the bid, was there any specifications on warranty or labor or is it just put a roof
039on and existing conditions? I guess if I was I'm just thinking about if I was this other guy that lost out with different specs, I'd kind of say, "Hey, if you do the math, I'm not the high I'm not the lowest. I mean, I'm not the highest bidder, so to speak. I I I don't know. In any case, right now we do have a a motion and a second on the floor um to approve the bid by Genesis Roofing Company. Um >> so the bid is for Genesis. I mean the motion is for Genesis. >> Yes, it's like I say I did that to get it where we could discuss it. >> Is there something that What did you say you could read in the scope? I mean, we we can reject these bids and
040redefine the scope of that. We could table it until we can get some more information. Either one. >> I mean, I just see a huge difference there. And if I was buying it, I would buy the 20-year warranty. >> Me personal. >> So, with a motion on the floor is to approve. Genesis. We can vote that down. Just real quick. >> Let's go ahead and do that. We have a motion in the second on the floor. All those in favor of approving the Genesis roofing bid as presented. Make it known by saying I. >> All oppose. No. >> No. >> My first no. >> Motion does not pass. Uh 6. No. >> Could we ask that we could we send it back out basically at least to the current biders and see if they can
041up the if they even have that option to go without longer warranty material or like or just completely remid it with a minimum warranty spec or what? >> I think we'd have to completely redo it. I'm not the expert on that, but I don't think we can ask him to add to it to get that's too much messing with it. And I I would rather see us come up with a a spec get them more like >> I think with your vote of a 0 to6 I think we can do that based upon that action of non-acceptance of the low biders. So I think we can do that. >> We take time frame like to get that [clears throat] before us >> two weeks for county commission to rebid. It all depends on the fiscal
042year where we were over time to get it done before June 30. So based on working on finance, we'll look at see what we do. We'll get back as quick as we can. >> Would this fall under emergency work? >> That's what I was wondering. >> It's it's clearly a maintenance issue been ongoing for >> Well, that's what kind of makes it emergency. We ain't done nothing for it for 20 years. >> 20ear warranty. don't want a 20-year warranty. >> Our friends at the auditors would see it a little different. Mr. White, >> thank you. We'll move on to uh item 8 D, which is u maybe in the same same situation. I don't think so. >> Not as much. >> Uh you'll see uh this is for the training room floor at Joe Burns,
043the old gym. Uh there was a floor that was damaged uh due to some water leakage about a year and a half or so ago. Uh you see the bids that have come in. Uh Hughes Construction is the low bidder there. $22,815. >> Open this one up for discussion as well. >> Motion to approve the low bid by Hughes Construction. >> Motion by Mr. Steven Ays. >> Second. Second by Mr. Demetra White. >> There's not as much variance in the warranty on this one. And Hughes is local to the area. >> They are using wood, right? >> Any further discussion? >> Yes. >> Got a motion to approve the bid by Hughes Construction. Uh all those in favor make it known by saying I. >> Any opposed? Motion passes 6. And moving on to item
0448E, housekeeping discussion. >> Members, in your planning session earlier this evening, uh we had some discussion over housekeeping services. I'd place this on your agenda as a placeholder if the board's so pleased to take any actions. We got any further discussion or action regarding housekeeping? >> I would like I don't know how I I would need y'all to help me with setting the date beforehand, but I would like a discussion about ending the bid with the current vendor. What date would we need to set that if we did it >> uh currently? If if the board selected to end the contract on its on its own uh by mutual agreement, we can give them 90 days notice that we would like to end that contract. Uh 90 days from today would place us about the
045second week of July. If we were to dismiss and to cancel the contract due to non-performance with the terms and conditions of the proposal, um this would be up to interpretation of it says we need to give 30 days notice. Uh 30 days notice for non-performance uh would be for counting calendar days. 30 days would be about the second week of May. Uh 30 business days would be the day right after Memorial Day, which is May the 26th. >> Just for clarification, when is there one year up? >> Uh the contracts would be up on June 30th unless we notify them that we would like to extend it. >> What was the date for non-performance? 30 days for non-performance. Uh for county business days, that would be the 26th. So that's the Monday following Memorial
046Day. So it's the week that school is out. >> I'll make a motion to end the current contract for non-performance ended May 26th. >> I second. Board members, you have a motion before you to end the current housekeeping contract as of May 26th uh for non-performance. Uh that is roughly 30 days uh from uh today's date. Is that correct? 30 30 instructional days >> tomorrow. Yes, sir. >> Um a motion by Mr. Steven Ays, second by Miss Demetri White. Do we have any discussion hearing? None. All those in favor of moving forward with termination of the contract effective May 26, please make it known by saying I. I. >> Any opposed? >> Motion passes 6. >> I'd like to do we need to have any more discussion before the next. >> Can we go ahead
047and make a motion to go with the next lowest bid? >> That would I believe we can. >> Yes, ma'am. >> Is there any way to clarify what I was asking? I I think you could direct the executive committee to clarify that with both biders. I think the way I understand the directives from the controllers's office through the auditor would be that we would go with the next lowest bid. So I think I think if we clarify either lump sum or daily amount to make sure that we are comparing [snorts] apples to apples, oranges to oranges. So approve the next lowest bidder contingent upon the executive committee conferring on number of days. >> Second. >> Okay. Is that a motion for Mitri or motion? >> Just a >> That's perfect. >> Okay. Perfect. >> We
048do have a second by Mr. Jeff White to approve uh the remainder of of the year's cleaning services to the next lowest bidder pending clarification uh by the executive committee of uh lump sum rate versus daily rate as presented with those bids. Uh all those in favor make it known by saying I. >> Any opposed? >> Motion passes 6. Uh any further discussion on housekeeping services before we move on? Well, just know that um if you're in our school system for the last part of the school year, not that it's been real good, but it could be really bad towards the end. So, I would just be prepared for u emptying some trash cans and clean up mess. Not that we're already probably already doing [snorts] that anyway, but it could be interesting. All righty.
049Moving on to item 9A, Robertson County voting precincts. >> Court members, I know there was some discussion back when we were uh talking about waiverss and snow days and things like that. There was a question about uh how many of our schools are used for actual voting precincts and Miss Trice has gathered that information for you. Place that in page 36 of your document and you'll see that uh East Robertson Elementary, Woodall Elementary, White House Heritage High, Wataga, Greenberry High, Coopertown Middle, Joe Burns Elementary, Chrysler Elementary, Westside Elementary, and Bransford are all voting precincts for Robertson County. >> Thank you, sir. Any discussion on this information? >> Thank you. I think it's, you know, we brought this up because uh our wonderful politicians decided to have different additional elections and um I think it's we've
050missed two school days >> already for elections that four years ago didn't happen. >> Um we're going to miss our third May. So that's significant. We miss two weeks of school for snow, which we can't control. But um this special elections and the other elections that are happening in our schools during school year, I mean, I don't know what we do, but it may be time for discussion. Where else could they have these elections so we don't miss school? I would remind everyone there there is a state law that says we cannot have students in school on the day that there is an election. So that's that's what brought this topic up. Uh we'd be glad to share that. I know we have a new administrator of elections here in Robertson County. We'd be glad
051to at least have that discussion with her and see what >> and this definitely directed at the election board. They've been they've been good to work with at our school and not you know it's it's just like Scott said it's just we're doing we're having about double the amount of elections >> and the politicians you know thought that was a great idea so let's figure out [snorts] we shouldn't interrupt school and other counties I'm sure you know it's been good partnership but now it's getting to be a further discussion. >> All right, we will move on to the director of school support. Board members wanted to thank you again for uh your support of everything that happens and uh we've had a busy couple of weeks in the school system and uh reminded our staff
052this morning that everything's leading up to uh next week as we approach TECAPS that start in our elementaryaries and middle schools and then our end of courses tests will follow that and those will be coming up in early May. would also remind you that election day is coming up, our local elections and so um the we just said schools will be closed on that Tuesday for election day and um that is an important day for uh the schools and for the county as we have several county commission seats open. We have two board seats open and uh we will have a new county mayor as well. I just wanted to thank all of our staff as we head into the last five weeks for the work that they're doing. Uh they're working very hard. Uh
053we will be meeting with uh staff this week to talk about a lot of plans in terms of staffing for next school year. So we'll be having those conversations about u returns, retirements, and other plans that some folks may have. So uh I know that's always an anxious time of the year as well. Thank you, sir. Do we have any old business? >> No old business. Do we have any new business? I do have one item of new business. Uh Dr. after weeks. During our planning session, uh we discussed uh potential uh future land purchase options for uh Robertson County. Uh as well as uh you went over some numbers directed to us for a potential middle school on the White House Heritage campus, uh numbers put together by our construction manager. Um, we uh
054even with even in the climate of of vouchers and those different things, I think if you're a county that borders Davidson, uh we still have to prepare for the growth that we're going to have. Uh one area in particular of concern is the growth in White House. Uh the the numbers that you gave us was for a school that could be built on that prepared pad at White House Heritage High School's campus. Uh, I would like to make a motion that we direct you to begin conversations with county finance budget committee uh to to basically just start that process, see if numbers are realistic, see what the what the process looks like. >> This that would also include the negotiation for the land discussed in in Springfield. Is that correct? >> I I couldn't remember
055if that was something that we had could that needed a motion or not. we decide. >> I think if we I think we can direct our construction manager through that motion since that was all part of the same discussion and gathered together. So I think that would be an appropriate >> in addition to that I would like to make that [snorts] directive as well to to spend on the property that we've discussed. >> Second. >> Any further discussion? This does not commit us to building said school in set location. Correct. >> As I understood the motion, you would be directing us to have conversation with county commission about building the school that we discussed, 110,000 square foot school in the White House area. >> But it would still take another vote. officialize it like I
056guess if the county approved it. >> Sure. It it's it's asking for funding. >> And so if they were to grant that funding request and say yes, we we would let bonds in the amount of $56 million, we would come back and talk about, okay, what do we want to do with that? How would what's the process? What's the next steps on that? I guess just to be clear, the reason I'm asking that is if we purchase land in Springfield and the county commissioner and this board decides, you know what, we got the land and sprinkling middle is no longer in existence, needs to be first, are we tied to this vote to say White House only? I'm just saying if if we got a choice of either or and county commissioners and this board
057decides we bought the land. We're watching enrollment numbers. Nothing's really changed, but Springfield Middle needs a school here back in Springfield. I'm just saying does it give us the option, are we tied to White House by this vote? >> I'm I'm going to say yes, Mr. Rise for the simple point that all of the discussion in calculating the numbers on the bottom of that page are based on the land at White House Heritage that has already been flattened, prepared, all the utilities already brought to that point. And >> you have four and a half million for land. I'm saying if we buy the land then and we only build White House then it'll be 10 years before we get discussed build another school for Springfield. That's going to be a problem for me and some
058others. >> Sure. And and I'm not I'm not trying to be argumentative. I'm just making a statement that these numbers are based on a piece of property that is pad ready utilities stubbed up at that point. And so, uh, I would expect to see, let's just say, the land purchase that we've been discussing, if that were to be accepted, um, I would say you'd probably need to add another 10 to 20% for land preparation on that site from what I know. How about for 40 something million or four million >> on the 40 million? Probably another >> $4 million land rate to build a school. >> I say 8 to 10 be my guess. >> I would think I would think that any final approval of what was going to be built would have to
059come back before this board. >> Absolutely. And I agree 100%. We would have to put everything together and then it would be up to us whether we was going to approve that money >> to build the school or not. >> Yeah. I just don't want to tie ourselves. We if we go county commission say it's for white house and then this board or whoever decides you know we got the land now and if we're only going to have one in the next ever how many years is it going to be spring for the white house? I don't like not having that option. I just want to make sure we have that option. If the county says you can have x amount of dollars [snorts] >> and that could be the direction we get from the
060county to be honest. >> I'd say and I I would also if they approved the funding just the dollar amount and a situation like that happened, we went back and said, "Well, this is going to be the this is it's going to be in this location versus another or whatever." I think if they've already the countyy's comfortable with the number, a change of that matter would would be a lot simpler than coming with a brand new dollar amount. I mean, I think you'd want to put the wording where it could be either or. You know, if you go to the county commission, ask for money. I'd want a clear understanding that this board could change and decide to build a Springfield middle school versus White House. I just wouldn't want to I wouldn't want to
061do that without I want to be as upfront that that that's a possibility. >> And maybe we could communicate that the goal here is to build two schools, you know, like so and maybe get some guidance from the county on okay, when this project's done in 2028, how soon can we can the county finance starting on the other? I would like to know that. And if that's the motion, we can certainly do that. I think we need to rework the the talking points that we talked through on this sheet uh and get some preliminary budget numbers on civil site work, you know, so we could probably provide a range. You know, here here's what here's what a White House school would cost, and I think we've talked about those numbers. What would that same same
062school similar school look like uh on the other property if we were able to acquire that? I think we could do that. And if we wanted to go ahead and pursue the land first, >> I think regardless that's a need um for sure. and we've had some preliminary conversations with uh with Mayor Vogle about multiple uses of the land that we've discussed. So, I think there may be some uh joint interests in the county uh on that [snorts] same property. So, there could be some some offsets of costs on that. So, if if we want to do that, I hear you saying we want to do that for sure that you know we can we can do the middle school in terms of a range of things we might want to talk about. I just
063want to give us the options without I want to be as upfront as possible to our county [snorts] commissioners when we go ask that this is a possibility. Can I can I amend my original motion then to include obviously the Springfield land purchase that we that we direct you all to speak with the county commission uh to seek a dollar amount funding pending amendment of this document to include what construction numbers would look like with all the site prep that would need to go into a potential Springfield middle on that campus. So, we've got a range um with specifics to be determined once we have funding approval. >> Got a motion. >> Okay. I'm not very smart. Just give us a recap to make sure. [laughter] >> We're going to direct We're going to direct
064administration to the director's office to speak with County Commission regarding the land purchase, the potential land purchase, as well as seek funding for uh the total estimated cost of a school to be determined. We've got the rough number for a White House middle school. We can amend this document to include what that [snorts] number would look like starting from the beginning on a potential raw piece of land for a Springfield middle. So, they've got a range of of total ask. discuss not not necessarily asking for approval on both just >> yeah it could be A or B. >> Yeah. >> Okay. Thank you. >> Yes sir. Yes sir. >> You don't want to go ask for both schools. [laughter] >> Well >> I'd be that cost of A is this. What cost of B is
065this? >> I think a lot most of our elected officials know there's a need for both. I've seen, you know, a lot of discussion about it outside of school. So, I don't think we're having any problem with that timeline. I'd like to know. >> I had I made a motion. Did we have a second? I'm sorry. I know we've discussed a lot. >> I I seconded one earlier. I'm good with the one you just made. >> Okay. A motion by myself. Second by Mr. Steven Ays. >> If anybody remembers what the motion was, >> you making no. been writing over here as fast as you can. >> I I >> Any opposed? >> Motion passes 6. Thank you all. >> Any other new business? >> Um did want to remind board members if you had
066any interest in attending the summer law. Uh first registration's kind of passed, but we might could get you in if you have any interest in that. I think it's the 17th of July. Uh it's that weekend. And then uh TSBA has identified their fall uh fall district meeting location. I believe it's in Lebanon. And I put that on your calendars. We you we knew the date. We did not know where that was. So that'll be in Lebanon. It's a little early for reservations for that, but uh just so you'll know where that is now. Okay. We'll move on to comments by board members. Miss Connie confused. Now, I I did agree to serve on the TSBA uh nominating committee for this next year. So, if any of y'all would be interested in one of those
067positions, just let me know. >> I know a good person. >> Me? >> Yeah. You? >> No. I don't know. I I guess I'm just thinking about this time of the year in school. um all the testing that's going to go on and you know I just uh really I appreciate everything that all the teachers do that every I mean it's this just a you think you're at the end of the you know you're kind of on that home stretch and it and it's kind of tough right now this time of year so hang in there and thank you for everything that you do >> Mr. White. >> Uh, I don't have anything tonight. It's unusual. Thank y'all for what y'all do. >> Miss White, >> I don't really have much cheers tonight. I think
068I'm just tired. [laughter] >> But, u do wish the best of luck to all the students and the teachers with all the preparing that's coming up. That that's that's some tough testing. I I would hate to have to go through that. of the teachers and the students. >> Mr. Rice, >> I might as well continue my soap box, but uh you know, as you talk about TECAP testing, when I saw the new, you know, the news covering [clears throat] the TCAP, what I thought about was guess what the private schools are taking taxpayers money, they're not preparing for those tests. So, um, it's aggravating that tax dollars are being used and they don't have the same accountability that we do. Um, I'm all for competition. I'm all for whatever, but make it equal. All I'm
069saying is just the level playing field. I'd love to see us stay no teaps and see what happens. Okay, I'm done. >> Stairs, >> I'll pile on the same soap box. I hate standardized tests. Let me make sure it's loud enough. Uh because I've never met a standardized kid. I remember the great teachers that impacted me when I was in school. I do not remember a single score I made on a standardized test. It has not impacted my life at all. If you test a fish on how well it can climb a tree, it will fail every time. And I feel like that's what we do to our kids. We force our teachers to teach to the test. We stress it too much even though we need to get the scores up. I understand that.
070But uh I just I do pray for y'all. Pray for our kids. It's a stressful time and I know they're going to do great. But uh I do wish we had a lot less of it. >> Thank you. >> I agree. And and to that to that point, um I guess a more encouraging side of that is is that the last time we were we had the score shared with us uh at one of our planning sessions. We seem to be on a trajectory as a county of of helping our our students really do better at these standardized tests. you know, regardless of what we feel about them, uh I think the interventions that we have you with our students, thanks to many of you who are in the room, uh and our teachers, of
071course, are are working. So, uh even though, you know, we we we have our own opinions about them, thank you to our folks that are helping move us in the right direction. We're exhibiting tremendous growth. I'm hearing stuff uh from just about every level of of students that were uh for whatever reason struggling that have made tremendous strides. So, I know uh that what you guys are doing is is working. Keep up the good work. Uh I know it's largely thankless. I I hate to think that in in this world that that your that your successes get overshadowed by by possible shortcomings. That's not the way it ought to be. But but just know that the work you're doing is appreciated. That said, as we continue to grow uh scores in the county, uh kind
072of going back to our facilities discussion, I I don't know that I feel that with our proximity to Nashville with with what I know that's in the works throughout the county, um they could approve an unlimited amount of vouchers. I just truly believe that growth is inevitable in the part of the area that we live in uh in the part of the state that we live in and I appreciate this board's commitment to to accommodating that. That said, uh middle school project in Springfield and White House I would view as essential in our county. Uh I'm I'm incredibly in support of both of those. So to any future county commissioners, I know we've got some that are going to be new uh starting this year. I hope that you uh share my point of view
073on that. Um I can't imagine building one school and having to wait 10 years for another. I just don't think that's gonna that's going to cut it regardless of what we do. So uh I hope that the county commission shares that sentiment and sees what we're doing in Robertson County and is agreeable with that. So that's all I have. That's my mini soap box. >> Any other comments or discussion? Not we'll be ajourned. Yes, sir.