001The May 12th, 2025 Robertson County School Board meeting will now come to order. If you would please silence all your cell phones and electronic devices and join me in a moment of silence. Thank you. If you would please stand for the pledge of allegiance. Tonight we're joined by the presidents from uh class presidents from high schools to lead our pledge. Our attention to the pledgece to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. I'm As Bonitez and I go to White House Heritage High School. I'm Lacy Gregory and I go to East Robertson High School. I'm Maya Atkins and I go to Innovation Academy. I'm Ella Honeyut. I go to Greenberry High School. I'm Toamaria Barbie
002and I go to Springfield High School. Thank you. [Applause] Dr. Weeks, would you please read our mission and vision statement? Our mission is that we ensure each student is prepared to succeed in life. Our vision is that we enable all students to reach and exceed high academic and career standards while empowering them to succeed in a technologically advanced and a culturally diverse society. Our overarching ideals are that we are to improve our climate and our culture in school and we are to improve our teaching and learning goals. Thank you. Board members, you have before you uh some items on your consent agenda in your packet. I hope that you've taken time to read over those and um let me know what your pleasure is. Do we have a motion to approve? So moved. Second. Motion
003by Mr. Ays, a second by Mr. Rice. Any questions or discussion? All those in favor of approval make it known by saying I opposed. No. Motion passes 6. Okay. We come to the part now of student recognitions. board members. Each year at our May board meeting, we rep we recognize and we're very proud to do so high school students uh which have won an award beyond their school level. So these could be county all the way up to national awards. Um Miss White, I would ask if you'd join me up front to uh recognize the following students from East Robertson. And here tonight to call names for these students are is Dr. Puit. Thank you, Dr. Weeks. All right. Again, beginning with East Robertson High School, the following awards culture placement, state winner, diversified crop
004production proficiency and state FFA degree. [Applause] Ike Bernard, state winner, dairy production proficiency. Oh, wait. Ike's not here, is it? My mistake. Caleb Pearson, state finalist, fruit production proficiency. FFA Quiz Bowl, first place in county and ninth in the state. [Applause] McKenzie York, food science CDE, first in county, 10th in state. Mary Brenley Callas, food science CDE, First in County, 10th in state. [Applause] Kaylee Doris, Food Science CDE, First in County, 10th in [Applause] State. Jay Cole, FFA Quizbowl, First in County, ninth in [Applause] state, Luke Cole, All district and all tournament for boys basketball. [Applause] Luke will get you here. [Applause] Zoe Hester, all tournament for district 8A volleyball. Robertson County Connection first team. Seth Keith, football, all region. Honorable mention. All county honorable mention. [Applause] Let us once again show our appreciation for
005these awardees from East [Applause] Roberts. Mr. White, could you help us with Green Bear High School, please, sir? from Greenbryer High School. Beginning with the FCCLA state leadership conference, Kaden Pratt, silver medal in a bid to national competition for her public policy advocacy star [Applause] event. Josie Fentress, silver medal for fashion construction. [Applause] And moving to athletics, the following are state qualifiers for wrestling. Ryland Burket Stanton, Carol [Applause] Ward, Vincent [Applause] Ward, Elvis Valencia, Dalen Haley, [Applause] Owen Hassler. And then we have one triport athlete, Daniela [Applause] Gills. Once again, let us congratulate our representatives from Greenbryer High School. [Applause] [Music] a lot of pressure. [Music] Moving on to the Innovation Academy of Robertson County. Chris Tees Orana, first in Spanish at the state veta [Applause] convention. Evan Massie, Outstanding Youth and Government States. [Applause]
006from the Model UN. Tegan Williams, Security Council [Applause] Leaison from Model UN. Maya Atkins, General Assembly Vice President. [Applause] The following are from Youth in Government. Addie Cook, Speaker ProTemp of the Blue Senate. Tegan Williams, Speaker Promp of the White House. [Applause] Maya Atkins, Speaker of the Blue House. [Applause] Awards for outstanding statesperson are Daniel Ham, Johnny Day, and Matthew Stewart. The following are associated with the Civic Engagement Club. Calvin Dillard, vice president-elect [Applause] Elijah Canel, treasurer. Officer awards given to Elijah Canel, Calvin Dillard, and Chris Tez or [Applause] [Music] Carz, outstanding model, United Nations delegate. Outstanding youth and government states persons, Matthew [Applause] Stewart and Johnny Jiang. [Applause] Elijah Canel with a servant leader [Applause] award. Addie Cook for outstanding lawyer team. And the following students received awards for outstanding resolutions. Katherine Cecil Alex
007[Music] [Applause] Hernandez, Zion [Music] Mlanahan, Calvin [Applause] Dillard, [Applause] Homer and Tristan Forehand. The following are associated with state FBLA awards. Taylor Wilkerson, first place organizational leadership. Johnny Jen, first place in life smarts. Angel Warriors, first place in [Applause] LifeSmarts, and for having been accepted into the Governor's School for International Studies, Tristan [Applause] for Once again, let us congratulate our students from the Innovation Academy. [Applause] Turning to Joe Burns High School, Colby Harris, Middle Tennessee Regional Art Exhibit, first place in print making for grade [Applause] 12. Clay Woody, all county first team football, 615 preps, all state second team wide [Applause] receiver. Jake Walker, all county first team football, all region specialist of the year. JJ Reynolds, all county second team football, all region football for Robertson County, and the Charles W. Hawkins scholar athlete
008[Applause] award. Adam Cox, all county boys basketball, all region boys basketball. [Applause] Carter Cox, all county boys basketball. All region boys basketball. Adam Riley, all county boys basketball. Burden Cox, all county boys basketball. Honorable mention Hunter Brown, state FFA degree. Maddie Head, Middle Tennessee proficiency winner for a entrepreneurship. [Applause] Uh, our next honores are all on a softball field for the most part at the moment. Uh, so we will not call them out. Or do we do we want to say their names? Uh, Julia Arms, Millie Putnham, Kayn Great House, Miley Head, Reese Head, Faith Holt, Kalia Lucas, Anna Putnham, Riley Reigns, Cali Yates, Savannah Baird, Reagan Lewis, Riley Lewis, Ellerisha, Lauren Vaughn with Coach Ricky Arms. We wish them lots of luck while they're trying to stay in it tonight. [Applause] Ariana Turner, all
009district [Applause] basketball. Once again, let us recognize our honores from Joe Burns High School. [Applause] All right, turning to Springfield High School for Beta Blair. May third in the state in digitally enhanced [Applause] photography for band. Jonathan Spurlock, APSU honor band for baseball. Riley Shield, Old District. [Applause] Kase Woodson, all [Applause] district. Timothy Bush, district all tournament [Music] team for soccer. Justin Rubio Hernandez, soccer district 13 all district. [Applause] Britain Batson, who is a student at IIA, playing for uh Springfield soccer AAA District 13. Honorable [Applause] mention for wrestling. Ella Lax, All County Wrestling Team, TWSAA state qualifier. Abby Hyde, all county wrestling team. [Applause] Sienna Wood, All County Wrestling [Applause] Team. Ashanese Lovely, All County Wrestling Team. Donald Rogers, All County Wrestling Team, TWSAA stake qualifier. Jamie Sanez, All County Wrestling Team. Bryce Baldwin,
010All County Wrestling Team, in association with CTE or career in technical education. Elizabeth Benton, state FFA degree, FFA state convention. [Applause] Callie Bishop, recipient of the Carson [Applause] Scholarship in association with AFJ TC Genesis Amador Oola VFW Post 2120 Clifton E. Smith Junior Memorial Scholarship And we have some uh all some Tristar athletes to recognize. Cooper Dawson, Sawyer [Applause] Dosset, Ella [Applause] Lax, Addie [Applause] Hyde, Donald Rogers, [Applause] and Kyler Wilson. Once more, join me in honoring these students from Springfield. [Applause] We'll get it. Thank you. [Music] All right, for White House Heritage High School, beginning with some eth FFA honors. Alyssa McBickers state degree. Congratulations. Jennifer Ford, state degree. Roxy Osuna, state degree. Congratulations. Give it to you. Moving to high school academic awards, Lexi Spencson, FBLA first place critical [Applause] thinking. and also
011Lexi Spenson, White House Heritage Middle School, Middle School Robotics Build Award, Battle of the Bots. Sounds like something Bob Puit would have attended. Yeah. And to close, we have some additional Tristar scholar athletes. Reese Ivy [Applause] Jackson [Applause] Bagwell, Curtis Walls, and Shia Day. Oh, and we have a late breaking arrival. I'm sorry. uh from East Robertson High School uh for girls soccer all district tournament, Aurora [Applause] Ham. One final round for White House Heritage Slash Robson. this way please. I believe Dr. Weeks that we have that's Robert educators are, if anything, flexible. This is Carson Eden from East Robertson High School, who is also a tri athlete. [Applause] And if you would just go through that door, Carson, they will immortalize you. Board members, you see our high school students have been very busy
012this year and uh these are just a sample of students who have again recognized and been recognized for something beyond their school. We'd also like to mention that we had an event uh this past week where we had the first annual director's awards presentation and one of our students who was unable to be with us that evening from Joe Burns Elementary School is Mr. Rhett Ays Rat is a kindergarten student and he's recognized as being the top academic student in kindergarten from Joe Burns Elementary School. Rhett, we're proud of you. Congratulations again. I think we had approximately 140 students that were recognized Thursday evening and we had two auditoriums full of students and their parents and guests. So, we were very honored to have them with us. Uh moving on to staff recognitions. Um we
013have um had a bus driver that was participating in the bus rodeo. This is the first time that we've had a participant in that and so I'd ask Daniela Castillo to come to the front please. Daniela uh is the Tennessee school bus driver regional runner up for a type A school bus in the safety and skills competition. So, they competed uh in our region and Daniela did an excellent job there and came in as runner up for our region. Dianiela, we're so proud of you for representing Robertson County Schools. [Applause] [Music] Did you say bus rodeo? Bus rodeo. That's what I thought you said. I just they drive obstacle courses, uh, demonstrate their knowledge of safety and maneuvering and how to take care of their buses and things. And it was an all day event
014back in March, was it? We had two. So, she had to compete and she won that winners. We didn't make it to the national, but that's okay. It was our first time. That is exciting. [Laughter] [Music] I'm just glad to know she not making kids. Well, you know, Mr. Hunman's forever asking me if I want to drive a bus, and I tell him, "If you could see me park my car, you would know I didn't need to drive a bus, but Oh, I probably shouldn't have said that out loud, so Oh, well. Are we ready for personnel reports?" Yes, ma'am. Uh, board members, I would like to thank you for being here this evening at 5:00 to recognize our retirees. We had a room full of retirees and those were ladies and gentlemen were also
015recognized at the RCA banquet on um Tuesday of this past week. I think we recognized almost 67 uh staff members who had announced their retirements and again uh we talked about how many um years worth of knowledge and years worth of experience are going to be leaving the system. And so we uh we recognize that on page 64 of your document, you will see the personnel report. Uh first of all would and I think I've shared with you we lost a teacher earlier in the year, Miss Jennifer Ford. And uh our sympathies go out to her family and um the the Coopertown Middle School family. I know they miss her greatly. uh retirements from uh we'd like to announce Miss Melinda Birdwell, uh curriculum coordinator Tammy Williamson, Teresa Chandler, principal of Coopertown Middle, and Michelle
016Galuzi here from the central office. We'll certainly miss all of those. Uh you do see a list of recognitions, uh I'm sorry, resignations down through the first carrying over into the second page. Uh we've had several folks transfer from one position to another, several leaves of absences that have been approved, and then we have started the new hire process for next year. You'll see those beginning at the bottom of page 65 to take care of those positions. Carrying over to page 66, you see classified personnel. Uh the classified personnel report, the number of activities that have taken care. And again, you see retirements, resignations, transfers, assignments, and reassignments that have been approved through the HR office. Any questions on personnel report? We'll move along to expense comparison report. Well, members, on page 68, item 6A
017in your packet, you'll see that our revenues have come in 110.6 million. That's about 80% of our budget. Our expenditures have been held under budget to 98 98.1 million. So currently we're showing in excess of 12.5 million uh that will go into uh assisting our fund balance that is through March 31st. Revenues and property taxes have come in almost 100% of our property taxes that we budgeted 18.7 million and sales tax at 80% of budget 13.8 million. expenditures that we track that are the majority of our um budget. You'll see those listed. Electricity, diesel fuel, gasoline, salaries, and insurance. And again, those are through March 31st. You'll see the comparison figures uh to the same period last year. Any questions on the expense comparison report? Okay, we'll move along to the 24 202425 general purpose
018school fund budget amendment. Members, this will probably be our last uh budget amendment prior to books closing. And again, this is uh money that's come in through various uh grants, various line items that we've received revenues from. You'll see those at the top of page 70 in your document. uh state funds for the LRN network, the LTS. Uh we have lunch and breakfast dollars that have come in and so 1.457072 million 1457072 and you'll see those numbers uh distributed in the appropriate line items where they would be uh either categor categorized as expenses down through the following pages 71 and 72. You'll see that those two numbers are exactly balanced. So again, it's a val a balanced budget amendment and we've started doing just a little clean up on some of those line items getting
019ready for audit. So again, balance budget amendment 1457072. Okay. Do we have a motion to approve this budget amendment? I make a motion to approve. Second. Motion by Miss White, second by Mr. Josh White. Any questions or discussion? All those in favor of approval, make it known by saying I. Opposed? No. Motion passes 6. Next item on the agenda is approval of bids for housekeeping services. Board members, on page 74 of your handout, you'll see that we received bids uh from several uh vendors. Uh if you'll recall, we approve or we requested uh bids for housekeeping services with and without the expendables. And then on page 74 of your document, you will see uh the one two eight vendors that provided uh housekeeping services with expendables. And we're reading across the top line uh of
020that document. Um again for the lump sum price uh you'll see over next to the end uh that bid variance range from $4.08 million uh down to a low bid of $2.49 million. That does include expendables. You'll see the next page. Uh we bid this out both directions and both ways uh so that we could bid it uh with and without. And you'll see on the second one, uh, lump sum pricing on the second page, page 75, again, you'll see bids from 3.9 million all the way down to a little bit of 2.056 million. Uh, Mr. Corbin and Mr. Sorlles have reviewed these. They've checked references on these uh items and the vendors themselves and I think they're prepared to answer any questions that you might have. So, we need a motion first to decide
021which way we want to go with expendables or without. Um, I think I'll make I'll make a motion that we approve the bid based upon based upon housekeeping services only without the expendable items. Okay, we have a motion to approve a bid without expendables. Do we have a second? Second. Second of Mr. White. Okay, now let's talk. I think that I think hold I did that right. I believe that the reason in the last few years we've had some supply issues and it the supplies were included with the housekeeping services. So this time we're looking at doing that separately. So I think I did that correctly, didn't I? We'll have the housekeeping supplies in a separate bid and I'm assuming I guess next month that'll be on the agenda. So I think those were already
022bid and open. They're just not on this packet. I believe that would be correct. Do we discuss if we're handling the expendables how they'll be stored and shipped and how like Are they shipped directly to the schools? Are they in in the past, Mr. They have been delivered to the central warehouse on Highway 41 over at um at that location, stored in our warehouse and uh one of our employees has been assigned to checking those materials out when they were come in requested. How was the bid written for the supplies? Is it delivered to schools this time or deliver it to one location? We talked about I think it was drop shipped. I think it was drop shipped to the schools. So, we're going to avoid the one location and having our employee do it.
023It'll be dropped at each school. Okay. And that's the way the bid was written, which I don't think we have a copy of that. I don't think pretty sure that's the way they were written. $4 million less. That's a lot of money. My my question is just to King itself and Mr. You've vetted them. What school systems are they in? Jenna King is a national corporation that serves several different education facilities. This local franchise currently does not have a school facility that they school system that they operate under. They do have 630 daily customers that they serve and also several large companies, corporations, you know, the numbers they have now. Is there any is anything if you added all that up, would that equal up to our what's needed here or would it be a
024lot more? I I don't know. That's reason I'm asking. I could I could have 630 facilities and one person at each one. Yes sir. So we we certainly wanted to be comfortable with the information provided and what their model filters look like and how would be included for our district. So they provided satisfactory responses to the questions we had because that was one question we wanted to make sure they were comfortable with the size of district that we have and the services that need to be provided. Again, we we reached out to here and received information to help us with our Are they going to have like a manager here in the county over all of it? be both local and in the regional context. I guess the only thing bothers me is this is
025even if you go to the other bid with the supplies, this is somebody bidding less money than what we did last year. And in my mind, the one last year, it just didn't work out good the last few years. And now we're we're looking going low bid to somebody that's lower than that who has not done a scoop system. That's the only thing that bothers me about this kind of I think the motion that I was going to say is simply the which way to go to go with expendables or not expendable. So I guess I I guess I'm still trying to figure out tell me your reason and what do you think why do you think it's better on supply without uh to have a separate well we control how much total paper in
026the building versus the contractor I think over the last few years we've had some issues with run out of supplies right I don't think I had one issue I remember when we handled the supplies and decide how much to pay in the building. Okay. Versus a forprofit type organization. Okay. That's my whole reason. I mean, y'all can do it either way. I just No, no, no. I I just uh That was the whole reason. I know we had a lot of complaints with running out. This is for a direction of which way I I'm sorry I didn't hear you while ago. Yeah. This is simply the direction which way we're going to Okay. go because we the Okay. So, you calling question. Okay. That's what I thought you said. Okay. So the motion is to
027to look at the to take the bid without expendables. That's all we're voting on right now. We're not voting on who's doing it. We're just doing without expendables. Okay. Okay. All those in favor of the motion, make it known by saying I. I. I. Opposed? No. Motion passes 6. Okay. Now we move on to We've got to have somebody to do it. Am I reading right that Janet King is once again the lowest? They are they're bid without without the expendables 2.056822. 2.056822. Uh range went all the way up to 3.938 million. Motion to approve the bid by Janick King 2.056. Okay, we have a motion to approve Jana King. Do we have a second? Second. Second by Mr. Rice. Okay, questions or discussion. So looking looking at I mean look just so roughly $300,000
028difference the annual pricing on the portables it all looks in line. The hourly rate they all look in line. So just a big difference is $300,000. Yeah. It looks like all the other services that I'm looking at and we've checked the references. I mean $300,000. $3,000. I don't know if you have much choice at this point. I mean, that's significant. Is there a way to get out of it? I was kind of hinted we couldn't get out of the last contract we was in. Is there a way to get out of this contract if they're not performing good? Annual renewals. Annual renewals. So there is no 30-day out contract. If they don't fill it, I would think that they'd be broke, right? And then the other thing we asked for as a board is if
029they're not showing up and cleaning, what kind of penalties go along with that? We have we have a system in place for the valuation side of it, but there's also the financial ability and report with them not already set up to do a I mean I know they're going to have to hire I would think several new employees to make this this work. Do are they do you feel comfortable that they're ready to to be able to jump in and there's a lot of summer cleaning that needs to be done? So, finance office, building ground, the director's office, we traded back and forth with several questions, make sure we got appropriate responses. We're satisfied with the responses we had. Obviously summer cleaning and what that looks like is going to be from June 30 to
030July one swap over the summer clean. We'll have to schedule out probably through fall break to get most of our summer cleaning done. That's that's the process that we go through. That's how and there is it a franchise type situation national corporation locally owned franchises be the best way I can. So I'm assuming from a bond standpoint and a financial standpoint the franchisee I guess you call it is is checks all the boxes all requirements in order to accept the you got much okay any other questions or discussion okay ready to vote all those in favor of approval make it known by saying I I I oppose. No. Motion passes. 6. Next item is one thing I did notice when I was checking the the company, just looking at that company, they do offer that
031fogging service and in the classes. Yeah. Mhm. during those those times. I don't know if that's part of in the bid or something we'd have to work on for later, but to have them come in when we're in the middle of the flu zone and have them follow the schools. They do offer that service. All right. Next item on the agenda is exam exemption pilot. Board members, we need to postpone that till next month. We're not quite prepared for that. So, we'll pull that. Uh we'll just briefly report on that. U in general, our principles are reporting that they are pleased with the implementation of that. Uh we want to get a few clarifications that help us get off to a smoother start than we did this year with it. But um I I will
032say up front I I would would ask for at our next meeting that we consider approving that again for another yearly basis. But we need to uh approve a couple of processes that are in the documentation sheet for that. But uh overall we're very pleased with that exam exemption pilot project. Okay. We will postpone then. Um, anything under transportation and facilities? Anybody have any communications? I think board members by each of your desk, I think there were some invitations to our graduation uh ceremony. So, I think you'll see those and remind you those start this week and carry on through next week. Okay. Guess we're ready for our director of schools report. Again, board members, we're uh we're approaching the last couple of weeks. We've had a very successful year in terms of uh uh
033things that have happened. Uh as we mentioned transportation a little bit earlier, we uh we did have a pretty serious bus accident earlier this week and I think I shared those details of that with you and uh proud of our staff and the way they handled that. there are lots of people involved in handling crisis and I think anytime that we can do that and get that information out and good and clean and accurate information out I think that helps the public. Um we've been pleased with that. Uh again it's that season where we talked about with awards banquetss and programs and ceremonies and things that we've been very pleased to uh participate many of those. I know I've seen many of you out um several nights since midappril and we're spending those and we'll
034continue to do so. Graduation ceremonies are coming up. Uh each principal will make sure that they have plans. Um I think at this point in time all of our principles had planned on being outside on football fields and of course lots of lots of rain forecasted for the week. So we will have uh backup plans and alternative plans in case those events happen that will again be well publicized to uh families and so they can uh attend those and particularly if we have to move some of those inside and have to limit um limit participation by families. I know that's always a difficult decision to make and sometimes hard decision that principles have to make. Uh again, we um we have a lot of things that are going on over the summer. A lot of
035people ask our office if we're glad that school's going to be out. Well, we we continue working as you know, and we're we're still here to serve you and to serve uh everyone. Uh we mentioned zoning and uh school capacities a little bit earlier during your planning session this evening and uh we will have some final reports on that uh to let you know where we are and what impact that that has had on over our overall school uh capacity numbers and percentages so that you can see uh how that has shaken out. Uh, again, I'd like to thank our staff for the the diligent work that they had to put in. That that is very tedious and very intense work of um finding roads and finding what students live on those roads and designing
036the bus routes and uh just a lot of work has gone into that. And so I'm thankful to our staff that have taken care of that. And again, I just appreciate you and the work that you do and the support that you give to our school system. Okay, board members, do we have any old business to come before us tonight? Any new business? I've got some new business. I guess I guess it's new newish. Um, we we talked a little bit in the planning session about uh talking about zoning and growth numbers. Um, I'll I'll be as brief as I can, but I'll I'll back up a couple of years when I first came on the board. Um, I talked to individuals in the White House cluster that that were uh expressing concern over space
037in schools and everything. We were even looking for property at that time to to possibly buy build another school in the White House area. Um, discussions have kind of led us maybe to to to discuss utilizing the the prepared pad that we already have on the White House Heritage High School campus. Um and upon touring a couple of schools in in Springfield at that time you namely IIA and Westside you know during that time it it was very evident that those were dire needs as well in the county and I was glad very proud of the board's work to to get that done and what's going on over there because that's that's very welld deserved. I think the next most dire need in the county right now is in the White House cluster. You know,
038we discussed um about 2,000 new units uh between now and the end of 2028 are approved. Some are per most are permitted uh and planned between now and then, which is going to greatly change the the landscape of our schools in White House. So, uh, that being said, months go fast whenever we get together a time or two a month and, uh, the last thing I would want is for us to be backs against the wall, unable to get something done to meet the need in White House. So, I would like to make a motion that we, uh, uh, empower the the administration to begin uh, architecture, site plans, preliminary budgets, whatever whatever we can do to start the process. on looking at that for a potential fall of 2027 opening for a school. I
039believe we're going to desperately need it by then. Um so I just like to make a motion that we begin that planning process, site plan, architectural, whatever else we can get going. Okay, we have a motion. Do we have a second? Miss Connie, I have a question of order. U if I wanted to make an edit or add an addition to his motion, would we approve and do that during the discussion of that motion? Would that be okay or should I do it now? We don't have a second yet. Yeah, we don't have a second yet. Oh, once it's in discussion, is that when I could bring that up? Yes. Yes. Okay. I second question. Okay, we have a second, Mr. Aers. Now, questions or discussion? I was just going to say that I support
040everything Josh said, but I cannot vote to make a standalone White House Heritage Middle School without also beginning plans for a Springfield middle school. Our largest cluster does not have a middle school. And I don't think it's tenable to start one design without the other. I'm not saying when they'll get built. I'm not saying the order. I'm just saying that for me to vote to begin design work on White House Heritage Middle School, I need to add Springfield Middle School to that same motion. So you're let's say you're going to add an amendment to that motion. Yes. And it is to begin. You want to state it for me again? Uh to also begin design work on Springfield Middle School. That doesn't and design can be land. I mean that's just right bird's eye view
041of what our plans are for Springfield Middle School as well as White House Heritage Middle School. Okay. because we're not talking final approval of either of these schools. We're just talking about beginning to work, right? We're not talking about any dollar amount at this point. We're simply saying we need to have plan A and B and whatever it takes to move A and B White House in Springfield. Is that that's that's what I'm hearing. I mean, no dollars have been discussed, nothing's been approved from a dollar standpoint, right? Okay. Is that what I'm understanding? Yeah, it is. But I'm saying he's made an amendment, so we need a a second. Okay. Sorry. Okay. Second, Mr. Rice. Okay. Now, we've already discussed, I think. Anybody else have anything you want to say? I'll say I support
042both schools wholeheartedly. I mean I know you know I uh and from from that standpoint if we could if we could make a motion you know if we could approve if we could approve both to come out of the ground tomorrow I would vote on that part and I believe the needs there for both um I will say this my my desire to do this comes really from a legitimate concern that we will come to a point in the next couple years where we don't have a seat for every student that's at White House and scarcely I guess is the best way to put it. I think you're right. It's a good problem to have. I'm not not a good problem. You know, let me go ahead Scott. I mean, I think while this process
043going on, we're going to learn a lot of things about our enrollment for next year from the open enrollment that's now in the state of Tennessee, the voucher program. We may come back in September and say we don't really have that much of a problem because poor taxpayer spends 40 or $50 million on a new school building. We're going to have to justify with the numbers, not what might happen. But I agree with starting a process that the process is lengthy and identifying how and when and what type I think is to our planning is vital. But I I think there's a lot of missing pieces of the puzzle before you go to the taxpayers and ask for $50 million. And so, Dr. Weeks, this motion sort of puts in your office to start work
044with you at Spencer on ideas and uh how will this work? We've already got some mockups of a White House Heritage Middle School, but also giving us options for Springfield Middle School. I I would anticipate that. And what I would what I would like to start doing is is working with Huelet Spencer to talk about uh timelines and kind of some hard deadlines if if we do need to move forward with either school uh or both and where we would be. Um I I know there have been some preliminary drawings and just some mock mock drawings of of White House Heritage Middle. of what um what I'm accustomed to doing in the past and if it pleases this board, I'd probably like to do that is um maybe select four or five architects to come
045in and um give us an idea of what what their services are, how much experience they have working with school systems and uh give us some some some sketches of what they might like to see in a school. And again, we're not asking them for a lot of frills, but what what they would like to envision by talking to our staff and how we could do that. Um, I think typically when we've done that, uh, done that here in this school system a long time ago and I've also done that in another school system is uh, probably give architects 30 minutes to come into a presentation uh, a blind presentation before the board uh, let them be dismissed and then bring the next four or five in. uh then allow you to select an architect
046that uh first of all would work well with Hullet Spencer and then secondly that that you were pleased with and you know meets the needs that we would have. So you know probably spend a Saturday morning couple hours on the Saturday morning listening to architects and viewing their presentations and have them do that and again making sure they fit in well with our construction management system. But, uh, we would, you know, that's that's probably a early fall process there. And then, uh, get into the actual specifics of design, what we'd like to see in those buildings, what we need in those buildings, and, uh, how they would complement the particularly at White House, how it would complement the building that's already there. and we could take a look at those and possibly if we could
047use the same design on buildings, I think we could save some money. If we could use the same architect on both projects, I would assume we could also save some money. So, we'll uh we'll develop a timeline for the board and just kind of let you look at that. Make sure you're pleased with that and we'll include it all the way up to opening day and then back our way into a time play time frame that we would need to be. That's the way I understand the motion. Okay. If there's something else you need to let us know, okay, so let's let's just vote on um the motion and the amendment. Can we do that at the same time? The amendment first. I was going to do them both at the same time. Okay. Can
048I do that? See what happens. I don't have my Robert's rules of order book here, y'all. I'm sorry. Okay. That is actually That's fine. Okay. That's what I thought. according to our attorney. That's absolutely all right. That sounds good then. Okay. Does everybody know what we're voting on? I think. Okay. Well, maybe I'll restate it. Okay. We're we're voting on beginning design work in the White House area and we're beginning design work on the Springfield Middle School. Okay. All those in favor of approval, make it known by saying I oppose. No. Motion passes 6. Do we have any other new business? Please tell me we the u the geotech. Yeah. The make a motion to allow Dr. Weeks's office to begin geotech work on the property discussed in the planning session. I'll make that motion.
049Okay. Second. I'm sorry. Who seconded it? Everybody. Scott, did you second? You can just pick. Okay. I'll I'll pick Scott. Okay. I'm sorry. And Mr. Motion by Mr. Ayes said not to not to exceed $16,000. Is that what you had said? Not to exceed 16. Not to exceed 16,000. Okay. Okay. Do we have any discussion on that? I think we already got that figured out. Okay. Questions been called. All those in favor of approval, make it known by saying I. I. Oppos? No. Motion passes 6. Well, I'm afraid to ask. Does anybody have any other new business? Members, I know we had discussed an air conditioning project at Coopertown Elementary School. Um, we we did open a bid after the board agenda went out. We do have a we have two bids that are very
050comparable. One for 920,000, one for 928,000. Uh we do not have a an exact plan for financing at at current, but uh if you wish to approve this to secure one of those vendors, uh we could probably approve that contingent upon funding, but again, that's the board's pleasure whether you want to do that or not. Okay. I don't have that list in front of me, but I believe Can I request next time make the phone a little larger? I can get better glasses. Oh my goodness. Oh my. Uh the top line is demand mechanical and the second one is uh MDI did not meet bid specifications. So that is should be crossed through and the bottom one is Trinity Geothermal. Trinity geothermal is $920,000 and demand mechanical is 928,115. So a difference in 8115. The
051motion to approve subject to funding is demand. I believe they have uh never mind I'll give a discussion afterwards. Motion to approve subject to funding to man mechanical. Okay. Do we have second from Mr. Ayers? Okay. Any questions or discussion? And I think this vendor I believe has also done work in the last few years at this school. So obviously they're very familiar and on a $900 some thousand bid is $8,000 difference and I think the extra $8,000 is beneficial since they have familiarity with the school and I've already done work for this exact type of work in this school building and then collect me from wrong almost all the HBAC in this building this vendor. Yes. Okay, thank you. Any other questions or discussion? So again, we do need we do need to make
052note in the minutes that that this is not the low bidder, but we are making this recommendation based on their past work with the system and in particular in that building in this building. Okay. So that'll be noted in the minutes if you as you vote. Okay. Anybody ready to vote? All those in favor of approval, make it known by saying I. Opposed? No. Motion passes 6. Poor Miss Donna. I don't know. I mean, I'm having I'm afraid to ask. Does anybody have anything else? No. All right, Mr. Rice, let's start with comments by board members. Um, first a couple weeks left, so we're getting close. I don't know what to say. Congratulations. We're almost to the end. Hang in there. Um, but I did want to mention something. We lost a um member of
053our community, Mr. Steve Haley, who was a big advocate for education and he not only Big Africa education was he pretty much touched probably a lot of things in our community, servant of our community. I just want to say our condolences to his family and he'll be definitely missed. U echo what Scott said condolences to Mr. Haley's family. He was a huge supporter of our schools and he was very involved. Even when he wasn't on the education committee, he was still very involved. He knew what was going on in our schools and he was a huge supporter. So, he's definitely going to be missed. And uh as a parent, um my kids, we've had a really good year and uh thank y'all to everybody that made that happen. I just I know it takes thousands
054and thousands of hours of work and I I appreciate it very much. My turn. Yeah, go ahead. Your turn. Well, I just want to I know there's a lot of educators that's or y'all that support all the educators, but anyway, just a special thank you for everything everybody's done just to get everybody through this year. But, uh that was pretty impressive what we saw tonight. So, an extra congratulations for all those students, but all the the other students, whether they were on that list or not, um I'm excited to get to be at the FFA banquet tomorrow night at at East. And but anyway, I'm proud of our schools and what they're doing. not just um necessarily getting some to college, but just to see all the ones that's that's going right out of right
055out of high school and getting really good jobs just because of what all of our educators are doing. So, anyway, that's all I've got. I'm good. I uh obviously it's exciting time with all the graduations that are coming up. uh as my kids get older, it seems to make me sadder because they're one year closer to graduating. I don't know how I'm going to handle that, but uh it it is it's incredible to see, especially at this time of year when we're when we're recognizing these students that um you know, the system is continually, you know, graduating kids that are, you know, well equipped and and and ready to to take on whatever the next chapter of their life is. And that's a testament to to all of our our our staff and teachers and
056I just appreciate all the hard hard work y'all do. I know it's probably hard to part with them too whenever you've been with them for four years in the high school or even at the elementary level moving them up. So uh but still an exciting time. I wish everybody the best of luck. It it is exciting. I I think uh you know we had teacher appreciation last week which was neat. Um all the programs I mean the things that I've been to have just been fantastic. I just got to say, Miss Paty did a fantastic job with the food and nutrition night. Um, you know, we got to to recognize some of our food and nutrition people, you know, some of those people that work behind the scenes that we don't, you know, when I
057go into a school, I don't normally see the cafeteria workers, you know, but uh there it takes a lot of people to uh to put everything together. Um, RCA that that banquet was absolutely wonderful. Uh, I really enjoyed that. And um, you know, graduation's coming up. I I know y'all get tired of hearing me say this, but to see the look on their face when they get that diploma, it's just it's just really a neat thing. And, you know, you think that's what you that's what your school system has worked for all this time. And so, I just appreciate everybody that does a a fantastic job here in Robertson County. So, and and it's right, you know, I can remember in first grade we we counted down to those days. I I know you're counting
058down and that's okay because you know, you really deserve a a time off. So, I hope hope everybody enjoys it. Okay. And meeting is done. Okay.