001And you'll see the highlighted section. There's a new section on monitoring system. >> How was it? >> I'm sorry. >> How was it prior? >> Prior that section didn't exist. >> So there was no monitoring system. There was it was required still in state board policy, but it wasn't in this actual district. This is just language. Okay. >> Second. Thank you so much. All in favor say I. >> I. >> Next is 1905 charter school renewal. This updates reporting of renewal criteria pursuant to changes in state law. So you'll see it adds interim review. >> Thank you. >> Second. >> Mr. All in favor say I. >> I. >> Any opposed? Next is policy 1.906 charter school revocation. This updates the revocation of charter school agreements pursuant to changes in the state law. >> Thank
002you. Thank you very much. All in favor say I. >> I. Any opposed? >> Okay. Passes. Next is policy 2.43 surplus property sales. This changes the amount um required for disposition of equipment purchased with federal laws. This is pursuant to a change in federal law and it increases it from 5,000 to 10,000. >> Second. >> Thank you very much. All in favor say I. >> I. Any opposed? >> Motion passes. Next. >> Next is policy 2.806 bits and quotations. This adds language for the option of electronic bidding and that's to receive and send out >> under the electronic bidding shall not require such small businesses and minority home businesses to receive or respond to invitations to bid. So this means they don't They can still do it. It doesn't require them to do it. I
003can still do it and that's it. >> Dr. Svin, did we ever um get anything put in place as far as like how someone or how often we're kind of going through our database of people that we're sending out to how often we're updating that file. Any other comments or questions? >> Thank you, Mr. Thank you, Mr. All in favor say I. >> I. >> Any opposed? Motion passes. Next policy is 3.202, the emergency preparedness plan. It adds language to clarify that no more than two fire drills are required to occur within the first 30 full school days. This is also pursuant to a change in >> state to approve. >> Thank you, Miss Rosales. >> Second. >> Thank you, Mr. Tipple. All in favor say I. >> Any opposed? Motion passes. >> Next is
0043.2031, which is the threat assessment team. This adds reporting requirements regarding threats pursuant to change in state law. And you'll see the main part is that reporting section which requires the director of schools to report things to the board and to parents. >> So we already do a lot of this. The board gets updated anytime that we have anything that goes on with an emergency for this any time that a it's not when a school just gets their addition support but we go ahead and overcommunicate emergency to our parents and then we will have a Microsoft forms created so that at least we'll have an update of >> think this is great because this Thank you, Mr. >> All in favor say I. >> I. >> Any opposed? Passes. >> Okay. Next policy is 3.4
005student transportation management. This has quite a few updates. You'll see there's a lot of language that's highlighted. My printer ran out of yellow ink. Some sections that are struck out. And we also have Mr. Lee here to answer any questions. This mirror mechanism polic Number four, >> number five, Mr. B is straight from the contract. >> That's correct. >> You scroll to the next >> number six. Sorry. To number six. So, there are no changes to six or seven. Correct. Correct. I'm on page three. No changes to this section. Page four was completely redone. This is awarding and renewing contracts. questions or comments. I have a few on here and I'm not sure um if Mr. Reed would be best to answer this um some of these questions because I have a few that I
006jotted down here when I went through this. The the first thing is lines 11 and 12, the plan of action that Dr. Sullivan is to conduct. Do we have like a a month or a timeline as to when that's occurring? >> We don't right now. Max. >> Yes, Mr. >> Dr. Sullivan, I see that the priority list are all struck out here. The language here doesn't really put those back in. It just kind of gives some freedom to construct a new thing. Is that kind of what we're aiming for? questions. I still have a few. Um, when we list the contracted service providers under those requirements, what are we defining as the contracted service provider? Is that is that like the person that owns the LLC, whether it be an individual or someone who's employing
007drivers. That to me is the person who signs the contract. >> Okay. >> Whoever that would be. So, whoever we have the contracts between the bus contractor and the RCOE, that would be the contracted service. >> Okay. I guess one of my questions was number two underneath there says demonstrated previous competent performance as a service provider. And so I'm just wondering like how a new bus driver gets started if they're supposed to have previous experience how how then do new bus drivers get started? Are we requiring that they're driving buses elsewhere before they come here? The intent would be anybody who has driven. So like if you're a driver now and you've driven for a period of time and they've proven that you're competent, the contractor that you're driving for could provide you a letter
008that says this driver has exhibited all the and we're going to know because they're going to have been approved to drive for us. So they're going to have a track record for us. That would be one way. Another way would be experience in another district, owning buses in other districts, those kind of things. If you want to provide services to us, you would have to send in your application with the forms filled out and then we would review them to make sure that we have all the competent input. Part of it is you would have to have the ability to acquire a bus. um that we currently have some language like that in our contract, but it's not very what does that mean? So, if you went to a bus dealership and you wanted to
009be a contractor and they provided you an intent to sell or they're going to you had another entity out there that would le guarantees to lease you a bus, there would be these forms that you would fill all this stuff out and then in the summer we would take all those forms and you would know prior to school time whether you've been approved to be a contractor for us. Currently, all of our contractors in theory, as long as they're in good standard, would be a competent contractor. >> No, I understand that. It's saying that they have to demonstrate previous competent performance. So, my basic question is just is that Rutherford County Schools saying we're not hiring new to the field bus drivers like someone who hasn't driven a bus before. If you haven't driven a
010bus at all and you have zero days experience, I'm not going to hire you. >> Okay. So, that's what this is saying. I'm just trying to get clarification on what >> you're going to have to have driven for somebody, somebody else. I'm not I don't want to be You walk up, I got a bus. My father used to tell me when I was a carpenter, if he shows up with brand new toes and brand new pouch, he's a brand new carpenter. Don't hire. I'm kind of the same way with bus contractors. You know, you're have to if you drove for another contractor for a year or two years out of our district, get a letter from that contractor and from that district that tells me how long you drove. Then we'll determine where contractor >>
011a new bus driver could drive underneath another contractor. They just can't be the contractor. So we could have somebody with zero years experience that's hired by a contractor. They just can't be a contractor on their own. >> They couldn't So I I guess my question then and and forgive me because I just don't know what is the difference then because the concern is about their lack of experience. I guess I'm not understanding and maybe that's just me not having the knowledge or the background. I'm not understanding what the difference is between sounds like to me the difference is who owns the bus at that point. >> Well, somebody's putting up their liability for you to drive for them. They're not driving for me. >> That contractor's responsible for that route, not the driver, >> right?
012But if they were their own contractor with their own bus, they're now carrying that insurance. >> Correct. >> So I I'm I'm failing to understand where the difference is because that to me says it's it's not about the experience because if you're going to allow them to drive under XYZ bus services with no experience, Why could they then not drive their own bus with no experience? >> Because they don't have the experience of managing the bus service. That's why driving for someone else, you learn those experience and how to manage and what to do. >> So you're not wanting them to drive >> as a contractor, not necessarily a driver. >> Correct. Contract. >> Okay. going through this last month. I think what is saying the way the system has been set up years experience
013It's in the contract, isn't it? >> I'm the flying off. Here is something that I think I'm hesitant on this is that I can see a possibility. If you take a man or woman, they're tired of being over the road experience traffic. I would be sympathetic to them personally. I can see where that contract and so my observation I'm saying my observation to all this we have lot of our contractors got me there's a lot of gray hair and I have been racking my brain for the last three months Is there a way for us to promote not situation that we saw happen now and everybody what I'm talking about. They could come back and do this. That's the only That's my only got a little concern right here. I don't want to say tweak
014this. I understand. I think I agree with it. I don't think I'm right now. Personally, I would like to talk to you. Give me some ideas. We've got to diversify. We got people going the way we got it. We got to get people that live in the community. >> I think you're spot on because we've struggled with that. I think it originally the two years came from the contractor's request. Hasn't that always been >> there was a cost to them? I can see that would really be be very >> I tell you one thing on the other side of that I think more so than being able to drive the bus is being able to handle kids. >> You know driving bus is one thing but more handling the kids >> it's a two Hey,
015we could give them a test before school started. We could go out here and get us about 30 40 yards and put them on the bus, make them drive the Chattanooga back and if they they still on there when they got back, we'd be in good shape. If you stop, put the kids off and they don't no deal. Okay. Well, moving on from that one. Um, number four, the financial statement is this referring to when it says identified in the agreement for services. Is that referring to something in the contract, the new contract that we just passed? >> No, ma'am. But we have no criteria or nothing to state that they can even get a loan for a bus if they got qualify for that. That would be as simple as you've gone down and
016you've got the money to borrow. You could get a letter from your bank. You could get a letter from the bus company. You could whoever if you're going to lease a bus, a letter that you they're going to take care that you're financially responsible to meet your >> title sufficient if they already bought the bus. >> Yeah. If they already own a bus, then they wouldn't that would be sufficient. So, is the purpose of this for them proving that they're going to have a bus essentially? >> Pretty much because right now they can get a route and then it can take up to 60 to 90 days to get a bus. So, we're not any better off for 60 to 90 days. We would like to have these contractors to know that they have access
017to a bus >> before we assign. >> Exactly. >> So, is it possible to reward that? Because to me, this sounds like you're access to like their financial information banking type stuff. I would prefer for it to say something more along like what we just said. >> We ask for banking stuff for other things, but that you just want to make it that you're able to provide a form that you can get a bus and I don't have a problem. I I just think it's I mean they're independent contractors, so what their finances and their banking is really isn't our lane, per se, but I understand wanting to make sure that this person that's going to have this contract has the actual bus. I just think there's probably a better way of asking for that.
018our contractors that we do business with have to provide what's called an AI305 which is their before they can even but if you want to limit that to ability to provide a bus >> I I think we should require them to provide financial statement because we can't just take them for the word right if we remove that we're just taking the word that they're going to have a bus right is that right there's more It it includes more than the bus. We currently have have some contractors now that struggle to get their >> right. But the form you're talking about that you get is for another purpose. This line was to make sure that they were going to have a bus. Correct. >> And they're financially able to pay for that. >> Right. >> Would
019they still fill out that form? Now, >> it's a different form. >> That's for general contract. It's a different It's a different form. It's kind of requesting the same information, but I'm fine with a letter from a bank or a bus. >> That's what I'm saying. Like if they provide proof that they have been approved for their loan for this bus or whatever that is. >> Trey, who's going to approve it? >> Who's going to approve whe We we would I mean we would look at it. I tell you exactly what I do. If they come in with Midsouth Bus with a contract, I'm gonna call Midsouth Bus and talk to them, find out what their arrangement is because if they can't pay the bus, Midsouth's on the hook. I don't need us on the
020hook. >> So, you're the one that basically approves it. >> It' be Wanda and I. But if we had any question, we would come to Dr. Sullivan. I mean, we're not other districts. We we got this from some of this from Knox County and some from Hamilton and some from Montgomery. You know, different the way they go about things. We're trying to loosen it up to give us some flexibility to get more people, but we don't need it to be the wild wild. >> Do you all have yard stick basically to go by you just in your own mind? You have a yard stick bas. >> If they've satisfied Midsouth Bus, they've satisfied me because Midsouth Bus is going to be either taking a check or they're going to be collecting a loan. And if
021they they're going to have to get a loan for a bus, you've got to provide your banking information and your your ability to pay to them. So, they've basically cleared them to pay for the bus. I'm just looking for somebody other than us to guarantee that they can pay. So let me ask a question. If we reward this to provide a letter from the bank and then you approve them, but then something happens and falls the deal falls through. What happens at that point? >> They turn in their route. I mean it it happens currently. I mean we have people that you know have unexpected financial situations each year. It's not something where we have 20 people turn in a bus every year but there's there's somebody some health condition or some other mechanism. We
022have a mechanism in the contract for them to be able to turn that route in which would allow them to be out of the obligation for the bus, sell it, turn it back in, whatever they need to do to satisfy their own. >> So, I think this is more for the first year more than anything because if you've been with the with the county more than two like at least two or three years or 10 years, then there's already established a history of owning buses. I'm not looking for it from everybody that we got. If you're already working for us, you've already satisfied this criteria. >> Right. Exactly. So this So >> that's why it's really more for the first year. >> It's working good. It's working good. I don't know why we change. >>
023I think we have some questions over here. >> As long as the current contractors accept all of our routes, it's not >> okay. >> But if they don't and I've got to bring in someone else, >> Yeah. I don't I don't want to die. I just feel like digestit because it can't be wild. There have been instances where somebody has got a route to them and then never buy the bus from another company. There's another driver in there that may be on the contract, but they have nothing in it. In other words, they brokered the deal and they're taking a slim portion off the top because they got awarded that. I am not in favor of that. The success of the owner operator small contractor this county has been those community people that have lived
024in the community that have driven that same bus for 20 30 generations some of them generations. I want to do everything we can to make sure those continue to happen. And the guys and ladies that are in this to make a quick turn around these routes, flip these buses. It's it's it's akin to what I have seen go on in the real estate business for the last and I just think we Trey right here. I think we got to tighten it up a little bit. I don't know exactly that we got all the language in there that we want or at least but I do feel like I need to make where some of the situations I stumbled upon during our contract negotiation again I don't know this for 30 days I don't got to
025be address >> I don't know everybody I'm gonna throw you I'm gonna throw you an idea out there. What if we what if we do approve it so that it goes to the board meeting and have more discussion at the board meeting so that we're not restricted to another quarter before we make a decision? >> And that could be fine if we can come back and tweak it in a >> Oh, no. No. I mean, so we don't have to wait a quarter. We can if we if we got approved currently, we can still adjust it at the board meeting. This is more of a recommendation table. >> Is that something that >> I'm not sure I'll be ready, but to be charged. >> Okay. >> Would it make more sense to postpone it discussion
026at the board to revise it how we want and just have the board approve this policy? >> The only concern that I would I would have said all the routes don't get taken up and we need to go back to some of this language. I'd rather get some >> insurance. I'll make a motion. >> Insurance. >> Are you okay with that? >> I'm fine. whatever y'all want. But this is the problem. If we don't have something in place, even if you want me to, you tell me how you want to word number four, number six, what verbage you would like to see. If we don't have all routes taken on the 24, I have no mechanism to go outside. >> I'm dead. >> Mr. Re, can I ask the the insurance information is in the
027contract, correct? So I guess my question then would be if this is repeating what's already in the contract that has already been approved and taken place why like why is this then repeated in policy? Why wouldn't the policy just say you know that the insurance requirements are as presented in the contract that was approved on with the date? No, I understand that. I'm just I'm just trying to understand because then the question for me is going to come, has anybody looked at all of the changes in here, compared them word for word to the contract? Because if there are discrepancies between the contract and this policy, what what supersedes at that point? And and I guess you as the attorney or have you or Miss Ridley done that? There been like a sideby-side comparison to
028the current contract and this policy insurance. Right. But the rest of this policy, there's been a whole lot of stuff like added and changed throughout the rest of this policy. So, because it's all highlighted, correct, Miss Ridley? I It's a little kind of hit or miss on my pages. I know you said your printer was out of ink, but it looks like quite a bit of page five and I think all of page six. was all sent to us, wasn't it? >> Yes. >> Mr. Thank you, Madam Chair. So, um, can we stay with Mr. motion just say pages one through four and then postpone pages five and six for >> as long as the board realizes that when we don't have all routes fil they We can come back and change. >> Yes, >>
029but uh we had a great question. Additionally, it starts additionally certificate. expenses. It appears all of them are driving. >> So all drivers still have to pass a background check when they apply. Um, and now we participate in the rapback program. So, just like our regular employees, if there's something on their background, that's a disqualifying offense. I don't have those. Okay? They're automatically disqualified. If after they've been hired, they get a criminal charge, which is a disqualifying offense because they're in the rap program, that would be sent to us, and then that would disqualify them from driving. So all those kind of things you're, you know, the terrible violent drug offenses, um, felony level offenses disqualify people from employment in the school system. Yes. >> Yes. Volunteers. I mean, anyone who's in our in our
030schools working with our kids has to do >> background. Missy, we're only doing those background checks every five years. >> Are we doing them every year? So prior to us being in that ratback program on existing employees we were doing it every five years when you got hired and then every five years now we participate in the ratback program which means if I got arrested tomorrow I haven't been here a full five years that would come back and HR would be notified that I have been >> because we've already pulled that so it kind of triggers to notify people it's continuous Okay. Thank you. You're welcome. >> The only other thing I wanted to bring up is I know there's been discussion with number 34. So we contract that. >> No line 34 on page
031six. Sorry questions on that one as well. >> So no contractor more than 20 contracts something like that. I think we also discussed that include sub. We have contractors out% of our entire >> I don't know where that came from. I just know that it was added. Again, there are people contractors interest and I have again I have concerns need to be there's enough Think about this. If there's enough profit margin there and they can trade them around and they can play, it's almost like monopoly money just a little bit something's not exactly right. Okay, I'm just gonna be very honest. I do believe after talking many of I think one person can safely bus one or two back there. I get two or three household but I think turns. And that's not what we
032want, right? I think we've all been recorded. or something undetermined. Correct. I' got a concern that my person I hate to remind everybody we were almost held hostage. So any discussion >> the only thing I was going to say the thing you have to remember if you're a husband and a wife they can double up pretty quick and That would be that would be 40. >> That's my That's my >> That's the other thing we have to think about because that's what when it was six that's what husband and wife did. They they created two separate companies >> and I can see that. >> Yeah, I agree everything Stan just mentioned here. I say some of the same concerns. I'm totally good. would keep it at another 20. If we need to drop that threshold
033down to 15, I'm good with that as well. As Stan also pointed out, which is what I was going to point out as well, is during the negotiations of this contract, it was a select few at the top that had a a larger portion of these busters that were pushing around some of the mom and pops. It's those mom and pops on the back of them that our full system runs and we don't want to push them out. We I did not like some of the antics that were going on. Uh, I would like to see this less centralized instead of more centralized. And I agree with Stan. If we're going to just open the gates wide open and just let this Well, first off, they they said they could hardly afford to run a
034bus and now they're running businesses and buses. But if we're going to keep that the way that it is, then yeah, open it up and centralize it, which I am not for. So, I can't agree any more than the words Stan's already said here, but I just want to add that other piece on there that if we're going to drop it down, we don't have to be a drastic drop. We might need to fill routes anyways. I think there going to be a few routes for it, maybe have them all filled. Maybe we don't need to make the major change this year, but certainly not above that 20 threshold. And I am okay even dropping that down just a little bit if you don't think it's going to mess up this year. I know we're
035close to the top line, but mom and pops run this system. That is the that is the best thing for the system, not having a bunch of businesses running a bunch of buses. >> I just got the conversation. >> Well, we have a motion on second to that. that line about the financial statement. If we're going to go ahead and approve this that number four on line 38 on page five >> that number four you could say >> I'm fine with that. Is that would that work? Also, Monica, line 26 on page six, it's F. I think the word to be taken out of there. It says a description of the equipment used to be used in the performance of assigned services. I think it's just a typo. Is it supposed to be saying a
036description of the equipment to be used in the performance of assigned services? So if we can strike you out of that line, What was that number? >> He wants to change it from 20 to 10. I have a question about that. This might be more for Mr. Reed or Mr. Lee. >> I I do know that I've heard some rumblings about a few different things. When the insurance came up, I I know we had some contractors say, "I'm not doing it anymore if I have to carry the liability." And I know some of them will go drive for other people because the liability is on that company and not on them personally. That's my concern with dropping this lower than the 20 because if we're having things like that occur and then we start limiting
037how to that degree how many people can hold those contracts, my concern would be that we may then start creating our a bigger issue with drivers. >> Yes. How many contractors have more than 15? So you're talking about a hand. >> Okay. Just just rough idea. Three. Okay. I think 15 is probably a sufficient number there. Katie's concern is is real. Uh, I do know contractors that have tried to umbrella underneath because of the insurance thing. So, I I totally get that. Uh, 10 10 seems a little steep to me just because we're so close. But Z, if you want to do 15, you got a second out of me. >> I'll say 12. I'll second >> figure out 15. I think I can see a bunch of >> Yeah, I think you know we
038talk about decentral decentralizing that thing >> that makes a lot more sense to me could And I will say this when I say myist and if they are this That's a lot of that's% of our down. You haven't is the amendment for just >> everything discussed here just recommendations we it's not concrete >> we still have to >> I'm willing to move Trey last question if this gets pushed in through we vote on OB not on Thursday but we go through two readings will it be effective immediately after the second reading or is this something that we are going to be doing for it to be on one? >> We're gonna try to do it on one. >> So all these policies that are before you and I'm I'm sorry I should have said this
039at the beginning. We're going to ask that all these be passed on one so the rules and pass on one reading. Um I planned on that being the August 5th or sixth meeting. Now, I know there's a few of these that we might want to pull out for this meeting on Thursday. I can do that. I can't do all these for Thursday. >> Um, but if you know, some of these are necessary this week. I can definitely work on getting those on the agenda. >> We need to get this done Thursday. >> I think you would have th vote on your motion tonight. If you wanted to make a change at that point and that would put us in a position to move on >> because otherwise you would need to wait until August 5th
040would start the school year without >> I have no and I'm going to say it again. I hope our current contractors pick up the bus routes that I think are uncovered or they haven't turned in their insurance. We've got five that I call uncovered. Nobody We've gone through tier one, tier two, and we're fixing tier three, which means anybody that wants it can come. That's currently working for us. Those routes are not picked up. I have no mechanism to do anything else until y'all vote for this. If you don't do something, >> how much it s >> Okay, so we've got the amendment is that no contractor shall have more than contracts during any school year. >> No one's ever called me that before. Again, you'll just be policy late. policy, right? Any policy we
041have to emergency. >> There is a policy defic. behind. >> No, that's right. Okay. >> Can you add it >> like My concern is this. I don't want to get to the start of the school year and we have routes sitting out there that are uncovered and we have people with buses and drivers, but because of what we just did here, we now have routes sitting with nobody to drive them. I don't I think that that's not a a good way to go. So my question would be, can you add to this line? Well, or you can do it on a per route basis if if we if RCS is found to have uncovered routes director of transportation has the authority to then award them additional routes beyond the something to that effect. opinion. At
042that point, the director needs to be the one that makes it. >> We can make a recommendation, but the director would be the one to make the approve. That's what I'm >> But then the question is, would you then have to call a special meeting? >> We just we already would do what we do. We would cover it for the week till y'all could have fixed back. >> So, can we before we vote on this, can we add that so that we're not stuck in a position where you can't do anything because of the way this was written? >> So, no contractor shall have more than 10 contracts during the school year unless specifically approved by >> unless >> specifically approved by the board. >> You I just worry about people saying that you're doing
043it for favoritism reasons, which is why I said it would be nice if it wased There are unfilled >> unfilled exist. >> Yes. >> Is that an amendment? Are you making an amendment? Do we need to vote on that? >> Yes. >> So are you. >> So line 34, no contractor shall more than 10 contracts during any school year unless specifically approved by the board. Unfilled routes exist. I got it. Roll call. Yes, please. >> All right. >> One thing, Trey, do we know any contractor have more than 10? >> Does any contractor have more than 10 routes? >> Do we have a contractor with more than 10 routes? Yes. >> Here's another question, Mr. August 5. Okay. So, my question for you, Mr. Reed, in their contract, uh, 3.1 says that they have to
044have 30 days notice for policy changes affecting buses. So then my question becomes, are we then approving those that have more than 10 for 30 days and then switching the already >> for the school year and this would be more like that particular portion would be more >> unless you That's the way I operate. I think that they're they're capped to where they are and we're not going to take their routes away. And the only way they can go up above where they are now is that special exception if they wanted to take a route that nobody else took. Any contractors are grandfather? Nobody has more than 20 contracts. >> But you have some with more than >> correct >> the most that I'm aware of top of my head husband and wife they probably
045have eight. So they got 16 but it's two separate contract. No, we we have other we have a couple of individuals that have more than 12 to 15 contracts. >> Yes. Are we going to address the subleases or not? >> I don't know how you how you operate. Okay. >> So, are we saying are we saying line 34 is to take effect the 26 27 school year? >> I wouldn't put a year. But we just we just said those that are starting this school year that already have them >> grandfather for four years. >> Well, we may have already signed four year contract. But if they turn around >> they can if they turn around in that becomes okay. >> Yeah. If you got 12 and you turn one in, >> I don't think we
046can forward the contract. >> You become 114. We probably be careful our language here and bring that back address here. Can we approve that? Then you come back >> on amendment. >> Amendment to amendment. >> Let me reread it, please. Thank you. The amendment is to change line 34 on page six to state as follows. No contractor shall have more than 10 contracts during any school year unless specifically approved by the board when unfilled routes exist. Any contractor holding more than 10 routes shall be grandfathered for the 256. And that's the language. Okay. Roll call. Um Mr. Mr. Vaughn, >> yes. >> Miss Sharp, >> yes. >> Miss Rosett, >> Yes, >> Mr. Tibid. >> Yes, >> Miss Maxwell. >> Yes, >> Dr. Sullivan. >> Yes, >> Dr. Martin. >> Yes, >> Dr. Gulian. >>
047Yes, >> Mr. Casy. Miss Carr. >> Mr. Scales. >> Mr. Hart. >> Yes. Now we need to vote for we'll discuss this again on Thursday. >> Okay. >> I don't believe. >> Yeah. >> Can I just clarify that we are changing lineage to what we discussed the proof acceptable trans department. Correct. >> Thank you. >> Mr. B, you made the motion. M. Rosales, you second it. >> All in favor say I. >> I. Any opposed? >> Okay. >> Thank you. >> Okay. Next up is policy 350, school nutrition management. this updates language regarding charges for males and Dr. Sullivan I think you have a few changes. >> Yeah. So a couple things one you guys know we've dealt with just astronomical charges for the last several years. So this policy rewrite proposes to put some
048stipulations on it. So you'll be on page two starting on line 15 and 16 really you'll see we're striking there will be no limit to the amount of reimburseable meals provided and so that's how we could have students that just continually build that. So you'll see the rewrite I'll just read it because I've got to make a change. It's the intent of the district. The school nutrition program provides the opportunity for each student to have nutritious meal every day. However, circumstances require students may charge their bill in accordance with the we have changed it from what you have there to elementary and high school students can charge meals as long as the balance does not exceed. So, we had discussed elementary not having a range and then high school having 40. So, you can charge
049up to $60. about two weeks roughly only one meal charged per meal service per school day. So student can only get one meal for breakfast, one meal for lunch. They can't charge more than that. Adult charges are not allowed. If you're five and six are big, cart items may not be charged. you have an outstanding balance. You can't go and charge for chips or something else. Same for six cart purchases cannot be made if there's negative charge balance on you if you owe money. The rest of it doesn't change notifications. Students will still get a meal. We don't necessarily advertisate So number five that's good >> not supposed to. You'll see it's in line 17. >> So this puts it all together. >> So I have a question. So if it I'm sorry and number
050two if it exceeds $40 for high school students >> change for everybody. >> Any other comments or questions? Yes, Mr. >> Sorry, I can barely hear. What did you say? You said they'll be given they'll still be given an alternate deal. go hungry, but it's not going to be the full card item or the full item that is like >> I know this is I know we're talking I know we're talking about I know I've been on the bandwagon that did I know you and I we sat together and it was a plan different things that we were going to implement to try to supplement some of this issue. Did we ever try to do that? >> We've tried everything except parents. >> This looks like >> it should lower some of this because I
051was like I said I thought that the meal debt was over just the school lunch. I didn't know it and other things I'm sorry it's hard to hear. >> It is. >> So just for anyone in the public watching, can you kind of go through >> when they are charging up debt, they can they can charge up to $60. Can you please talk about what's happening once it hits $60 so that people listening understand? >> So parents will be getting notifications along the way. because they're charging weekly. Every Friday, it'll send a notification email and phone call how much their student charges. If they get to $60 and they have their meal, then when they get to go for that next charge, they get that $60, we'll give them an alternate meal instead. >> So,
052we're just letting everybody know they are still getting food. >> Absolutely. Still getting foodless. Any other questions? >> Yes. >> Okay. Thank you, Mr. Thank you, Mr. Ball. All in favor say I. >> I. >> Thank you. Next. Next is policy 4.1 instructional program. This adds the definition of anti-semitism pursuant to change in state law. comments to approve. All in favor say I. >> I. >> Next. And you'll see that's in several policies. Um, but I'll try to point it out. LC 4.212 virtual education program. This adds a hybrid learning option in the event of dangerous or extreme weather pursuant to a change in state. We will still use our weather days first. This would only be in the event that we did not or we ran out of our weather days. There was a
053lot of chatter on social media. Snow days are gone and all those different types of things. This would be the last understand the state law said it's contin >> they changed it this year >> it's an infinite number of days >> I don't think it's infinite you have to get commissioners education approval >> I thought it was that you can do that but it was I understand I did not see a number of things in the public chapter when I looked. >> Move to approve. >> Thank you, Mr. Thank you, Mr. All in favor say I. >> I. >> Thank you. Next. >> And M Ros next meeting. >> Next is policy. 301 intercolastic athletics. This adds language for participation in intercolastic athletics for students attending virtual schools. This is pursuant to a change in
054state. >> We already virtual school doesn't have that program >> school. move to approve. >> Second. >> Thank you. All in favor say I. >> I. Any opposed? >> Okay. Next is 4.403 library materials. This adds language that materials may not be excluded. school library solely on the grounds that the materials are religious. This is pursuant to a change of state law. Mr. Reed, do you want to add anything on this one? I don't know who. >> All in favor say I. >> I. >> Any opposed? >> Passes. >> Next. Next is policy 4.46 use of the internet. This updates district use regarding age appropriate content, access to social media platforms, and protection of personal This is pursuant to a change in state law. You'll see the two sections are basically this is a restatement
055of what we already had. And then the social networking is new states that students can't access social media platforms using district when expressly authorized for education purposes. I have a question on that number 17 form of education to social. >> Yeah. teacher very well put on their school page or their account things students were doing for that day access to this point. This is this is a good step in the right direction to be able to kind of show our students. So approve second. Thank you. All in favor say I. >> Any opposed? Motion passes. Next. Next is policy 4.600 grading system. This add some cleanage of advanced coursework and performing arts courses. Thank you, Mr. Do we have second? >> Second. Thank you, Mr. >> All in favor say I. >> Any opposed? Motion
056passes. Next. Next is 4.601 reporting student progress. This adds the screener scores to K through cards. This is pursuant to change. comments or questions. >> Line four and five talks about the director of school to develop a reporting procedure. Our reporting procedure is Skyward or whichever that's how parents access their student is doing. We've already talked to Sky this year and they're going to add in the reader screening and dyslex. So then my question is this says that they have to be signed. So are they going to have the option to be able to electronically sign? >> Where's that? Each report shall be signed by the parents and returned promptly to the school line three at the very top. >> That is definitely very >> 20 shall be signed by parents and return promptly to
057school. Dr. and I'm totally talking to you as a parent right now. Will we be sending out something to parents on where they can access or how to access the report cards on Skyward? >> If we can send that probably I hate to probably every quarter once reports are ready. >> Any other comments or questions? >> Move to approve with changes. Thank you. Thank you, Mr. Tipple. All in favor say I. >> Any opposed? Motion passes. >> Policy 4.602 point average. This just adds clean language to match the state polic. board policies. >> Move to approve. >> It was in another policy, but we missed it in this. Yeah. So, this just cleans it up. >> Any comments or questions? >> Move to approve. Thank you, Mr. >> Thank you, Mr. All in favor say
058I. >> Any opposed? Motion passes. Next. graduation requirements. We postponed this one from the meeting on April 29th of this year and this updates participation in school activities for early graduates. Um this is one of the ones that we wanted to gather information from the principles and this is what they discussed and reached the consensus >> somewhat of a consensus and then ultimately so somebody has to make a decision. So this is what our proposal is. >> Do we Do we still >> do we still have a lot of kids to graduate? I know during we started more and more kids wanting to graduate early. >> This year we had the most number ever. We had over 600 graduate early in December. We we're close to getting kids graduating because you get you know you
059get eight years three years 24 second. Thank you. Thank you very much. >> All in favor say I. >> I. Any opposed? Motion passes. >> 4.602 Graduation activities. This updates language for graduation participation for students at alternative schools. >> Yes, >> I'd like to make a modification after number 12. So 12. The way this is written, if the seniors enrolled in alternative school at the end of the school year, the student shall be allowed to participate in graduation activities 10 or more and excuse absences. What I propose is that we add to The offense must not have been a zero tolerance offense and the student must be a good >> state. At the end of line 12 to participate, the offense must not be a zero tolerance offense and the student must be in good
060standing at the alter school. Sorry. >> All in favor say I. >> Sorry. >> I have a question. 13 says that out of school suspension shall not be considered an unexcused absence. >> But on our tenants policy that we're going to look at, it says it is. And that is specifically just for this because otherwise the kids would be double punished for just graduation activities. So you right unexcused absence is out of school. But when we're talking about graduation activities they would be in trouble for schools. >> Could we at the end of change it to not to include >> Osri and say not to hasty everyone is kind of to get there. >> There are repercussions. >> Okay, let's try this again. All in favor say I. >> Any opposed? >> Motion passes. >>
061Next is 5.1 goals like the other one requirement for educator diversity goals pursuant to a change in state for >> question. >> All in favor say I. >> Any opposed? Motion passes. Next is policy assignment transfer changes the notification requirement to the board of employee transfers >> and basically what this does is involuntary transfers which we have very when voluntary transfers occur We're having HR compile these the list of involuntary transfers. The only time you have involuntary transfer is if you have a reduction in staff at one school at the next. It says regular meeting from elementary to Brown. This would be that type of situation. >> So we say the board shall be notified involuntary transfers by director of school. procedure. It is last hired in the district volunteers first, last >> the board
062shall be notified of transfers by director of schools via email. >> Thank you, Mr. All in favor say I. >> Any opposed? Motion passes. Next >> policy 5.119 employee employment of retirees. This updates requirements for employment of retirees pursuant to a change in state law and these are quite big changes. >> Some of the biggest changes I think TSA talked about this as well was that You can't have a pre-arranged agreement with someone. So somebody retires. There has to be an opening and there can't be a pre-arranged sign agreement. There's not a penalty on the district, but there will be a penalty employee to where they will be then taxed at those rates. So that's going to be something that we communicate to our employees that they've got to be aware of because the controllers
063office looking at two groups of people looking at teachers officers not a penalty to the district. >> So if they want to come back to the district it has to wait 60 days has to post as an opening and What was that last has to be hard to fill? >> Have we let have we let the educators have done this in the past? >> Yes. The ones that we had less than we expected. I thought we had last year we had less than 20. >> Oh. a lot. >> Any other comments or questions? I'm just glad that they can do away with this all together because it has helped us immensely and I kind of see it's good for our teachers to us as well. So I'm glad that they >> and I'm concerned if
064retirees don't start following this they will All in favor say I. >> Any opposed? Motion passes. >> Next. Next is policy 5303 personal and professional leave. This adds classified staff to be able to retain personal dates up to five from year to year. Is that correct? I was wait all in favor say I. >> Any opposed? Motion passes. Next policy 5.305 family and medical league. This adds clarifying language to the friendly pursuant to changes in Second. >> Thank you, M. Derby. >> All in favor say I. >> Any opposed? Motion passes. >> Just like the previous several ones, policy 550, discrimination, harassment of employees. This adds the definition of anti-semitism pursuant to a change in state. Any questions or comments? >> Someone over here. >> I was >> Yes. Go ahead. >> Even though they're
065not they're not a substituting class, would that be as well? This is attendance. We're on 550 discrimination and harassment of employees. >> Well, I was a little Thank you very much. Thank you, Mr. Creasy. All in favor say I. >> I. >> Any oppose? Passes. Next. Now we're on substitutes. >> 5.701. Substitute teachers. This updates the number of that a substitute teacher can teach without a license from 20 to 30 consecutive days. So my question is how will that apply toes whereas are going to be used in the classroom and it could happen. Do we have a second? Second. Thank you, Mery. All in favor say I. >> Any opposed? Motion passes. Next policy 6.200 attendance. This adds language for release time forces pursuant to a change in state law and also clarify clarifies language
066for makeup work for unexcused absences. This is a long policy, but the released courses are released time courses are on page you're talking to >> Dr. come up. Are we giving them an indefinite amount of time? Are we leaving it up to teachers to decide? >> I would leave it up to teachers. Usually, especially as you get your high school courses, they have their accept. >> I'm just gonna >> I think part of the problem you're gonna have, especially at elementary, potentially middle school as well, is that if there isn't a set amount of days that parents are aware of, it's going to become I told your kid, my kid said you didn't. I need to know what the policy is because I've I've run into the fiveday policy already with teachers who to do
067less >> even though five days was in our policy. So I get the high school level if they're giving and all that kind of stuff. I'm concerned about elementary and middle not having a consistent >> we can definitely leave this what we were really looking at the we do progress reports and what you will find in the nine weeks you usually have some type of makeup day where students turn in most of their And so our policy was saying you can turn it in within five days of returning but actuality come in practice we have allowed but that would be that would be people not following our policy right >> I mean that's a personel issue It is, but it's also a parent issue when they principal chance. >> Yes. >> Well, I don't think
068this this is probably make it worse quite honestly because then we don't have anything. Then it's an indefinite by teacher by teacher by teacher. I It's just concerning for me because I mean too. >> You said this was pursuant to state law. What does the state law say about this? >> So the change on page one is not a change in state law. The change that's pursuant to state law is on page six. >> Okay. >> For the release time. >> Yeah. I mean I am in concurrence here with MY on you know actually had educators ask me recently is whether or not there are timelines that are just stretched out for the entire year. I don't think that really helps leaving kids to the real world accountability that happens after school's over. So I
069would like to see some kind of number on here. Plus I think having the number here policy if it's if there's some discretion as to up I guess is one thing but I would not want it to be >> that's not the reality of how schools are working right now. So if the board is willing to take those emails from parents that we hold that your grades are going to be held to what they are but that's not the reality it's done right now kid our going education is for the kids to learn, not for us to. And I hear the comment a lot from teachers that that's not the real world. The real world is if we don't turn in a project, we're still going to have to work on project. And so that's
070something I push back on educators a lot. The real world is you just get a zero and you don't get any credit. The real world is if you don't turn that assignment in in the workplace, you're still going to do probably your job in the process. I can't for this we're not doing >> but it's and then you have teachers get into a whole gra discussion takes off points you deal with compiance not academic progress and so that's a whole different conversation I definitely hear what they're saying to That's too there. I think it should be because what's the purpose of the grading period? You can't redo that grade that they got after >> high school. The only issue you're going to have with doing a grading period is if someone is out at the
071tail end of that grading period and doesn't return until the new grading period starts, then you're outside of the grading period. And so that's not that's not giving that student the same opportunity that someone who missed the second week of the grading period. That's where I went back to the teacher expect my son. So it's already happening. So it's not like this is it's already happening. policy right now. This was created says in 22, but I think we're very lenient when things are on the deadline when our car tags need to be renewed. We need to renew tickets. This maybe should be 10 business days or something like that. because my concern with leaving it opened as well. It has a it has I think a great potential to also put more stress on our
072teachers because you will have some students who are going to take full advantage of that and they're going to turn in a mess of stuff at the end of the quarter or at the end of the year. I I really think I haven't gotten any emails that I can recall from parents about this policy. If I did, I'm happy to answer them. That's not a problem for me because I think when it's in policy and it's clearly stated, it gives the principles, the teachers, the board, the director something to go back to and say, "This has been in policy. Your child returned to school on this day. All the makeup work was due by this day." We have nothing. It really does create an opportunity for a lot of extra work on teachers for kids
073to wait till the dead end of the school year and turn in a whole mess of stuff and they're not learning at that point anyway. They're doing the work to just do the work and get a grade. They're not I mean we've at that point you've lost the learning opportunity anyhow. I'm in favor of leaving the five days personally. I'm gonna let you know the two instead of starting on line 18. If an issued the work may be made up within five days of returning to school past days will be granted by the teacher for >> certain Excellent. >> Dr. Martin, can you repeat that? >> I think that you just the part that is highlighted out, you'll add that back in, keep it as was, and add a sentence at the end of line
07420. something to the any extension past five days will be granted at the teacher's discretion for lines 21 through 23 but 80% of the great needs to stay that's in there it needs to be removed because >> they've already been punished for OSS. >> It's double jeopardy for that student. You know, they've made a poor decision. They've been disciplined, but their academics. >> So, it will just be the same exact thing for any other questions or comments. Second. Thank you, Mery. All in favor say I. >> I. >> Any opposed? Motion passes. Next. >> 6.33. Questioning, interrogations, and searches. This updates language to reflect that student searches must be carried out by administrator who has completed state required training pursuant to a change in state law. And you'll see there is um quite a bit
075of strike out, but it was just really cleaning it up and um merging. Something I want to point out is that school starts in two weeks. We still don't have the train yet. So, it's a and we don't start as early as some other districts. So, it's a it's a concern right now. Um, two things, Miss Ridley. I think on line 20, we missed changing metal detectors in that line to weapon detection system. >> What page are you on, ma'am? >> Page three, the principles shall ensure that all I'm assuming because we changed it on 161 17, it needs to be changed in 20 as well. >> Yes. Thank you. Um and Dr. Svin line six on that same page talks about director of school shall develop procedures regarding the searching of students locked vehicles
076and containers. Have you do you have those procedures yet? If not, you know when >> we'll have the procedures for det. >> Thank you. Any other comments or questions? >> I just I just got one question over here. It's got resources a student based on having problems students the one thing unless it's a criminal matter. That's what this and the principal is searched. administrator. >> Absolutely. That's the way >> especially with a weapon. You wouldn't want >> I like this because there always one of our highlights in June. Any other comments or questions? Move to approve. Thank you. Second. Thank you. >> All in favor say I. I. Any opposed? Motion passes. Next student discrimination, harassment, bullying, cyber bullying, and intimidation. This has the definition of anti-semitism pursuant to change in state. Second. >> Thank
077you, Mr. Thank you, M. All in favor say I. >> I. Any opposed? Motion passes. Next. >> All right. Policy 6.312. Use of wireless communication devices. We postponed this from our last meeting. We knew that there was going to be a change in state law. So, we kind of put that out there for um thoughts and discussion. And then this is our proposed polic. It adds language for the use of personal communication devices for students pursuant to the changes. >> I'll take care of this. I'll just >> I think that's what this does. >> What policy says go over that school devices some districts are doing differently. Some are allowed during lunch. Our proposal is not allowed during lunch or class change. They do have to have access to them in case of an emergency.
078And so students proposal see they have five different ways that they can have access on page three. But for our purposes, we message about this as well. The only thing that I would think about a caveat would be during special events like if you have homecoming parade, pep rallies, those different types of things. That's part of the experience for our kids. They're gonna want to take a picture or something that time. I think What is the definition for us? Evacuating the building. I would be There is no definition. >> I forgot my stuff. Is that emergency? >> I don't think so. This is the way they >> This was specifically out of state. Realistically dur I left my project at home. I left my on the dining room table. >> Mama needs to bring it
079to me. >> How did we break >> Maxwell? >> Yes. >> All right. So, this this essentially does school hours. >> They can have it on, >> right? Does it mention that having it turned off? And so my response would be we would check to make sure that we're offline procedures because we start >> the language says right now that are stored and not in use but not turned off because again comments class. >> I was about to say the bathroom. >> I got to go to the bathroom. >> I know the question I wanted to ask related to this now and this may take care of my emergency because dentist or something like that. Every student has Every student is a change in maybe pick up your dad's getting you instead of me getting
080>> still do it the old fashioned way >> that alleviates a lot in my view. >> Right. That's what I'm saying. So we got they have access to I got I got another question. >> Yes, >> something that was brought up as well. They can only have access when they're on our internet, they can only have access to certain websites, but I've heard that a lot of students are using to get around that requirement smarter than myself. Um, so do we need to put anything here about us? I know that county did that as well. Yeah, that's I guess an example for some kind of educational walk around see on YouTube clearly for the educational purposes that said I support but the way he got around that is by using so if you just have
081the language in there just keeps a clean policy I can make suggest I'll Williams County. >> All in favor say I. >> I. Any opposed? Passes. Next. Uh, next is policy 6.431. This is the headlines. This was postponed from our meeting on April 29th, 2025. >> I suggest >> Mr. Wait, I had a question. What were the changes? I don't >> keep it the way it is. >> I thought concern was that they were still allowed to be in the classroom. >> Other change makes it even more >> I'm sorry >> the proposed changes made it even more nec Thank you, Mr. Casy. All in favor say I. >> Any opposed? Motion passes. Next 6.411 student wellness. This adds language to increase the amount of physical activity for elementary students. >> I think this is
082a good thing. I do think we need to just be cognizant that there is a lot of concern amongst elementary educators because they feel like you're tied to their test scores that many minutes at the end of the school taking 20 or 30 days away. We hear that concern. I hate that our teachers have been pressured by the system and to feel it that way. That's the unfortunate part to have physical activity, have fun. School should be fun. And I hate that over the last couple decades that teachers are more worried about that myself included. Has anyone really looked at the time that dictates how much time should be for instruction for each time this just adds instruction. I don't want to get off the subject, but I want specific question. No, I'm saying we
083know our state legis I need to work on. That's what I I'm not afraid. >> Yeah, I'm not afraid to have a discussion. I just don't know who should be. I don't >> I don't feel like department's an >> inense. If you look at the state and TCA what the requirement is of the commission of education it is to be a general so decade or so where it was focus on instruction exercise probably less. >> The only other part I would bring up is that the other part of this law says that you cannot use physical activity. So we can be creative in that we can say physical activity but you have to go to the tree but you're not going to play with your friends. >> Any other comments or questions? Okay. >> All
084in favor say I. >> Any opposed? >> Motion passes. >> Just a few more. Hang in there. Policy 6.600. This is student records. It adds language requiring student records to be transferred within five business days. This is pursuant to a change in one district is requesting from another >> so the district that I'm thinking of we still days >> thank you Mr. be afraid since someone may be afraid to send the kid back. >> All in favor say I. >> I. Any opposed? Motion passes. Next, we are almost home free 6.709 students and fines. This has fines for ejected from unsportsmanlike conduct. So we have this situation this year where student was fined school was fined multiple times. So if a student is the reason that they are getting requested students right now our schools
085are the ones getting fined. Parents are different but for individual students you still come back to the officials know who you are as a high school student across multiple schools. athletes or a second. >> Thank you, Mr. >> Dr. All in favor say I. >> Any oppose? Motion passes. Last one. Last but not least, this is our only new proposed policy and it's policy 1.1021, which is student board member. It adds language authorizing a student board member pursuant to a change in state law. So, we don't have to have a student board member, but we do have to have a policy. And you see there are a few blanks for this committee to fill in. >> Can I make a suggestion? >> Absolutely. for the insert time frame if the board ever wanted to add
086one September 1st and then the end would be June 1st >> and then selection I think >> to be interest >> I'd like to make a motion that we do not have student board member. We can add the language. I know we have the policy. So, we'll add the language that Dr. Suggested here, but we do not have a second. >> Thank you, Mr. >> All in favor say I. >> Any oppose? Good. Thank you. That would do it. >> Before Before we conclude, I just want to make sure which policy uh do the board members want to see on Thursday? I know transportation for sure. Any other ones that you think we need to >> cell phones okay with cell phones the board can approve it and then we can start messaging >> Miss
087Monica. >> Yes. >> I mean there was there were several of them that were just straight pursuant to state law. So we could do a large portion of those. I think the anti Israel one or whatnot. We could do those as well. those that we didn't even have any discussion on. I don't see why we would just include those. >> The problem is the turnaround for me. >> Oh, for you. All right. Tell you what, >> this is a selfish reason. I have some other things going on. >> Which ones do we need to get started? >> Which are absolutely required. Transportation >> and cell phones for the VPN. >> We can discuss that. I'll get Dr. S. He'll get back. >> So, we don't have to have that. schools some you know most of
088the schools are waiting to put something in their school handbook. >> Okay. Is that it? >> Okay.