Board of Education Policy Meeting - July 15, 2024

001committee meeting to order July 15th 2024 we will now have the Pledge of Allegiance and I will lead it I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all I think everyone's had a chance to look over their agenda and look over their policies since miss Monica got those out in a very timely manner and we do appreciate that do I have any questions about the agenda or anything that we see that needs changing or you just want to go in order for the 800 pages okay then do I have a motion to approve the agenda approve thank you thank thank you all in favor say I I I'll oppose no anyone wishing to

002abstain the agenda is approved before we go into the policy changes we do have a speaker Miss Melissa L is that right tell me how to pronounce l okay that's what I thought you want to come on forward and pull your mic down cuz you're little like me there you go I want okay thank you my name is Melissa oh do I need to push no you don't have to do anything we got you but when that turns red you can't talk anymore yes ma'am okay um I have two kids that attend Eagleville School my son is an upcoming freshman um in the beginning of last year we were given the option to take both Spanish and Algebra 1 in the 8th grade we received a letter about this and you would have thought my

003son got a college acceptance letter he was very excited just a few days later we received call that Spanish was no longer an option Administration stated it was a central office decision central office informed us it was our admin our Administration either way it was no longer an option but we weren't notified until the day before school started so there was nothing that could be done schedules were made in the letter it stated Rutherford County Board policy 4.64 students enrolled in grades 9 through 12 who have taken the equivalent of a high school level course Middle School may earn high school credit for graduation except in American history by successfully completing the State Board required High School Credit as evidenced by a passing grade in the course prior to grade n to me this was

004vague and I wanted to stress the importance of this to my son so I reached out to our Administration and confirmed with them that the algebra 1 course actually did count toward his GPA they heard the policy was changed and it would in fact count toward his based on the policy changed my son successfully completed this course with an overall grade of a 99 as well as a 99 on his EOC again with the understanding this would go toward his GPA fast forward to our high school orientation where Mr Pedigo informed us that it did in fact not count for anything other than a past fail and a credit for high school and that it was mandated by the state that is not correct information I called other school districts one being Williamson County and

005they were aware that this would be an issue so this policy was changed a few years ago why is Rutherford County so behind in making this change not a single parent was aware of this not one of us I went back and reread the letter that was sent from central office again and it was not clear only on top of this my son has goals to play college baseball and in some capacity according to the NCAA in a PFI grading situation the NCAA eligibility center assigned your school's lowest passing grade for a course in which the student received a pass grade this only applies to core classes so despite the fact that my son earned a 99% in this class class the NCAA will only see this as a d at best this could be

006a deciding factor of a scholarship looking into the future um I called the NCAA to confirm that this was accurate and they said that it was and the only way to rectify this would be for retherford County Schools to count that grade um jumping forward the reason I'm here before you today is that I I ask you to reconsider this decision to have this class as more than just a past fail and it actually count toward his GPA and at least give the class of 2028 the option to count this grade if they wish to again this would be a difference in my son's future in college finish your sentence thank you again this would be a difference in my son's future college and receiving the scholarship by not allowing him to receive the credit

007for the grade he earned thank you ma'am we appreciate you coming forward going to turn this over to miss Monica thank you than you I hope everybody ate their Wheaties this morning have a big agenda I think this might be the biggest one that I've had since I've been here so um I've also indicated that all these policies um we will be asking to be approved on one reading by the board um and that is because it is necessary for them to take effect before the start of the 2425 school year so I just want to make everyone aware a lot of the these are pursuant to do you want to point out that that's not tomorrow and Wednesday it is the August meeting yes August 8th meeting a lot of these changes are because

008um state law has changed and so I have tried to indicate that on both your agenda and I will try to go over the the changes tonight also um just so that legisl did pass a lot of bills this year that affected education so here we go visitors to the to change in state wall you see there is the proposed changes it requires the director tools to develop a visitor code of conduct to be presented to the board attorney and then approved by the board which we are working on that we'll have that to the board um shortly it requires that this visitor code of con District's website at the school's website and be posted at the school it also requires that it be provided to everybody all our staff and requires that the district

009provide parents with a printed copy of the code of conduct yeah we've had a version of a visitor code of conduct in the past so it doesn't really change of course you know um things like csing ascendi threatening violence safety things like that we will not allow by our reserves so we've always that in place but this isere for all our stakeholders questions or comments about this policy yes sir we also have in place an admin procedure that before a principal or someone unless it's a life or death situation before they and we don't call it ban we call it restrict access before they restrict access to somebody that they have to talk to myself legal and Patty first okay so anyone else M Darby I have a couple questions are Dr svin are you

010planning on just going with these five that are listed here okay um number nine on the second page references um non student brothers or sisters being brought to school needs to be done by youry your design but then out of town Visitors by the principal I'm just curious if that shouldn't be the same person or if there was a particular reason why one is one and one is the other or if it's just old probably since 2009 would be my guess I don't have a preference either way for that okay um that's a good question it just seemed odd like interesting so I don't know if we want to just designate one or the other or if you just want them to say the same thing it just OD one was one and one was

011the other because honestly in that case the design is is going to be the school level principal which is kind of what I so should it just say that for both options okay cuz that doesn't have a TCA footnote ATT so do we strike director of schools and put in or his designate comma the principal so you just make it the same as be submitted to the principal yep okay but do you want us to strike the director of schools yep okay so would we want it to read students may not bring non-student brothers or sisters to School comma or bring out of town visitors to school unless approved by the director or his designate yeah that's good you want to say that again miss Darby so we can no it's okay I just want

012to make sure we get it written down students may not bring non student brothers or sisters to school or out of town visitors unless approved by the director of schools or his designate except we just struck director of schools he's not going to be in it just the principal you can put me towards the combine into both because my design will be the Principal there you go but that gives me the authority to say no in the case that we have somebody that doesn't need all right that sounds good so we can actually strike that last sentence M and then my only other question was um the procedures for speakers that are invited do we know where that is in case somebody wanted to view that or can we reference here where they can find

013that it's an admin procedure yeah we've got it and I'll put that on our curriculum instruction website too okay thank you any other questions or comments on this Mr tidal I just have a question on 29 and 30 um it says we'll provide a a printed copy is that necessary if we have it online as well is that required by law it's required by law to be a printed copy wow 52 pieces of paper yeah it's going to be great a lot of paper that be giving out orientation I imagine the second week of school because we'll have to have this officially passed by the board on August 8th and then the second week of school we'll probably do a message home to parents to explain to them this isn't something that just arbitrarily came

014up with as a change in state law because I know how the public perception may get turned so we'll probably do a message about it yes ma'am we can for future years this year it's already launched good point just make at the bottom might want to add that next year oh we already have it okay we would have done it this year we could have delayed if you could have gotten to it y yeah all right anyone else I'll entertain a motion second all in favor say I I I'll oppose no anyone wishing to abstain this policy passes M Ridley next policy is 1.800 school calendar it adds language for school closure for Prim uh presidential primary excuse me election or regular November election this is also pursuant to a change in state law anyone

015have any questions or comments about that Dr suan this also has to go before the state to approve so they approve our school counselors as well anytime that we're out of school for snow or anything we have to designate it as such so thank you try record of it anyone else some of us are old enough to remember when they threw the school doors opened let everybody in to vote go up and down the hall we don't do that anymore we don't throw that school door open anymore and and it's a good thing this is good anyone else I'll entertain a motion I'll entertain a second all those in favor say I I'll oppose no anyone wishing to abstain this policy passes okay next policy is 2.43 Surplus property sales it adds language for notice

016of surplus to be also published on a news and information website this is pursuant to change in state law and we are happy to report that our purchasing department already does this that's right so change in state law but also aligns with what we already do questions comments on this policy no one yes sorry uh Monica I was asked to make sure that your mic is turned on that people can't hear you it's on okay thank you sorry there you go can they hear you now I hope I'll speak closer too there you go I think that'll do it y thank you that's that's better thank you comments or questions yes ma'am I'm just curious how are we disposing of things like multiple times a year or is it all done kind of at the

017end of a school year if we haven't used things or we usually do it twice the county runs our Surplus as well so we have a our own way to do it but they have to Surplus everything and it'll come before the board to approve them and it lots and lots of signatures I'd much rather doing more than that but that's all the county will do anyone else I will entertain a motion all those in fav I didn't hear the motion what did you say did you say to approve okay thank you I just didn't hear you second all those in favor say I I I'll oppose no anyone wishing to abstain this policy passes next policy is 2.85 purchasing this is one that was postponed from our meeting on March 18th of 2024 and

018it would add language regarding entering into agreements with real estate licenses questions or comments on this Mr Derby the last time we brought this up you brought up something very interesting and I'm going to repeat what you said okay M Darby said doesn't that mean we would be paying them twice doesn't this option say a finder fee and a real estate fee isn't that what this says well I think it I think it says finders fee but I think if we're going to engage in this dealing with a brokerage they're probably going to have a commission that we're going to have to agree to so I would think the finder fee would would not be necessary CU I don't know through a brokerage if you could actually work around that would be a question for

019Real Estate professional Jeff might know better than I would but um since he deals with real state law yeah I if commission you won't be paid you won't be paid both the finders fee and a commission yeah so it should be one yes I will say since we're talking about it um I think I I personally like the idea of the second option better than the first just because it gives us one point person and I think it might prevent us getting hit with Spam potentially from people who are just trying to throw property at us on off chance that we purchase it I think I'd rather have like a working relationship with one or maybe a select few if we wanted to do more than one but um I like the idea of us

020using one because I think there there's property out there that we're unaware of because we're we're not in the real estate World anyone else Miss Bon yes I just wanted to tell the inform the board and the policy committee that the previous policy committee we adopted a policy about site selection process and it deals with all that so that if we move forward with that it will undo what we've already voted on in pass and approved um a week a like the pre previous the previous one yes we did vote in a policy a very lengthy policy even people that are coming off the street so I just wanted to be aware in the policy committee Mr kidw I think we need to have more people looking at than what we currently have we can

021incentivize them to do so that would be great uh there's not a whole lot of incentive for real estate agents to work with us and call and make this but if we can find a way to incentive I those that would be great we know we need land we know that developers are finding it way faster than we are and we're not saying that we're on opposite sides of them but if they find it for they find a spot that we need then that could really cause our prices to continue to go up so I think it would be something useful for us especially as we have such a high need moving forward anyone else Dr you have something kind of hear in Conflict so would that be they would get finders fee in the

022commission then no no okay well one of them says that one of this says actually they both do they both do okay wait just a minute sorry Mr tid I'm sorry yes I think you'd have to strike that language of the finer Fe and the commission it'd be one of the other Miss bton yes ma'am thank you so if um the finer aspect Founders fee aspect will have to be decided upon the broker and the broker will have to approve whether they will get that finer fee and what they will be agreed upon so in essence it'll end up being a commission at the end of the day so regardless of how we entertain or decide to move for be represented by the agency of whatever brokerage they're going to they're going to end up

023getting a percentage of the contract of the purchased real estate transaction either way because the broker will have to approve it a real EST agent is not just going to come in here and agree to a finer fee they will have to work it out be agreed upon with a broker that they house a license to who else can we is it possible to have Monica pull up the policy Miss Ral reference just I was trying to find where it was selection okay could be a two something 28 29 yeah 28 or 29 something yeah SC up just a little bit more okay a little bit more am I reading too fast no okay sorry [Music] okay [Music] all right that it that's it anyone else make sure I'm understanding this we're saying we want

024to use one work Poli the top one would be lends itself more to a group or multiple if you want and the second option um is more of like a singular real estate agent and I think the last time I discuss this [Music] um there was discussion about doing like an RFQ and getting some requests for qualifications um and I think the the board could decide I know there were concerns cuz everybody knows a realtor um there there was some discussion about maybe narrowing it down to like a final 7 to 10 and then maybe putting them those or even five however many the board decided and then putting them almost into like a random selector for that final selection so that nobody is personally involved with who was chosen to work with the school

025board okay all right I'm going out on a limb here I do not see a need for this I do remember that conversation and I do think that's a good conversation but that's not what this says so you may want to Circle back around and look at something that follows more what you just suggested for a policy but it would have to but that's not what this says so anyone else yeah my concern is limiting ourselves we limit ourselves anybody okay I think we we purchas property now incentive it's true problem is not kind of property I think there is property we're going to get that option I don't know thiss with that situation any else I think the int there's some commiss somewhere we may not no they're not they're not going to just

026bring this the property and be oh I'm doing this out spend all these hours and not get anything there's going to be incentives somewhere I I mean there's if a real brings us a commission pce property from the seller that the agreement to pay the commission usually come from the seller so the seller is usually one that pays exactly so that Commission could be paid regardless of whether we have a policy on it or not so if there's a seller out there who has a real who wants to bring the property to us today they can do that so and if they do that through a realtor the realt says I'm Me Pitch this and sell it to the board of education and something that we found is a feasable site the commission can then

027be paid it's really typically paid on the seller side rather than the buyer side the buyer does not to pay exactly anyone else yes sir say that again Mr Young Mr Young can you please speak into your mic you talk low anyway yeah I said this could drive up the cost of the buying the purchasing the property if okay if we require this Mr Tidwell yeah I I think the purpose of this is we don't have somebody actively looking for off-market property and so if we had somebody that we working with in a relationship yes the the there will be no increase of price because the commission is going to be paid either way from the seller side so and this is the what is the intent of it how we modify it to make

028it work is one thing but the intent is we have someone actively looking for us for the school system for off-market property so that we can get those properties before developers get them I don't know what that was thank you third party vendor it's okay yep we just need to close the door thank you Mr Tidwell Miss Rosalez yes Miss Bratton there's someone back there trying to raise their hand I don't know if they're allowed to speak or not I'm Sor kept no no okay sorry I can't I can't have you speak from the floor that's fine um Miss Brenton I will say that um at the end of the day if a real estate agent comes and brings whether brings a contract to brings a property they're going to end up getting paid for

029that work that they've done because like Mr Reed said whether they're buy even if they don't represent the the seller they don't any any real state agent out there can bring anything to to us even if they don't own the listing and they will still that would be considered a buyer because they will be bringing and listing from another broker bring it to us present it and they could be probably be involved and get a commission at that point seller Miss Darby um I just have to say like it really hasn't been working thus far which is one of the reasons I think why we're in the position we're in we don't have people knocking down the door trying to bring us property I think it would be beneficial to have somebody who knows what

030we're looking for how much space we need so that they can be act there's a difference between actively looking for something and just if you happen to see something bringing it um if we're not happy overall with the options that are here I'm happy to Circle back around at the next meeting and bring something different but I would like some input from the board on if you would like to see multiple agents how many are you talking about if we're talking about one agent how many do you want to narrow that down to before we have like a random selector select from those top three or five or seven or so that I can try to Fashion something more to the board's liking Dr Solan this is something the board wants to do I'd recommend

031multiple just so we don't get accused of favoritism from our funding body just for a safe gu Miss Brighton yes I'm just going to say it this is going to open the door that regardless of how many we get is all dependent upon who's going to be the seats who's going to end up being approved for that for that so I I as a board member do not want to be a part of selecting real estate agents okay is it will be dependent upon the majority but we need to decide on this policy so I will entertain a motion at this time Mr tile if Mr AR is willing then I say we can Circle back around to this with a little bit more input from the board I guess that input would have to

032go through Jeff Reed at this point uh but you can take notes from some of the conversations that's been gathered today so make a motion to postpone ma'am make a motion to postpone we can postpone yes ma'am what I would like to do um would be to have to do that and let Mr Lee or group of people go through and pick some of those and just keep the ones we pick we're not going to have 100 people come and apply for that we're just not but the intent of this is to get more property before the board and we need someone out there actively looking for it so are you saying you do not want Miss Derby to make a motion to postpone this okay what I'm saying is we just need to say

033okay she's coming back just adding to yes just add to to that Contex and Miss stby would you repeat your motion sure make a motion to postpone until the next poliy meeting I have a second second I think I need a roll call vote on this yes ma'am Miss sharp Miss Rosales no Miss Darby yes Mr Tidwell yes Dr Sullivan yes Miss Bratton yes Miss Maxwell yes Mr Young yes Dr Martin yes Dr gulan yes Mr Cy yes Miss Taylor Miss rsby yes Miss Carr Mr scales yes Mr Hardman we are postponing this policy and Mr stby is going to redo it Mr Reed could you make a note to email the board for their input on that thank you so much okay next policy is 2.86 bids and quotations this is just like the

034previous one for purchasing a change in state law has required that the publication be on a news and information website um in addition to the newspaper which again we already do yes questions about this policy yes sir I think we need Mr Reed if you don't mind as well getting with the comp troller to see whether or not this would follow the previous policy under exemptions from competitive bidding because I purchasing is going to give me issues with that that okay thank you but there's no issues with the way this is written it was just it hit me I was reviewing this you don't want this particularly changeed you just want him to do some information it hit me as because of what we dealt with last year yes I understand anyone else have a

035comment or a question on bids and quotations Miss Derby Dr Selvin you and I had spoken at one point about how can we better get local people and um companies more aware when we're bidding for things would this be the policy where we would address that it would be or we could add an additional one to 28061 and make an additional one but probably connected to this would be the best one okay so can I'll get with you about that later that'd be awesome thank you any other questions or comments I'll entertain a motion thank you all in favor say I I I'll oppose no anyone wishing to abstain this policy passes thank you next policy is 3202 emergency preparedness plan this is also pursuant to a change in state law and it adds language

036to develop a procedure for identifying the cause of fire alarm activation so um our safety director Miss eer and um Sean Martin have been working with the Fire Marshall and local law enforcement um to develop this procedure so that's already being being acted upon okay and this is because of Covenant right correct what I thought okay questions or comments on this policy I'll entertain a motion move to approve thank you all in favor say I I all oppose no anyone would to abstain this policy passes y'all are doing great all right next polic next policy security this is also pursuant to a change in state law and it adds language requiring principles to immediately report certain types of assaults and certain acts of vandalism to the director of schools and law enforcement questions or comments

037on this policy yes sir so there's there's nothing we can do about it because it's a state law but the way that it reads shall immediately I feel like sets us up for potential litigation because if a principal doesn't notify us immediately that could be reason for liability but yet they're taking care of the emergency and so again there's nothing we can do about it but it's the wording worries me a little worries you y but this is the state law it is yeah nothing we do about about it just just think we have to impress it upon our principles that you know folks somebody has to report this immediately too bad that you have to take care of the emergency anyone else Miss Easter and I have discussed this and Dr Sullivan as well

038and so our sro's would be the first line of notification okay um and they are aware of that Miss eer has talked about that and so it's not a situation where a principal would have to you know obviously if it's a 911 thing you call 911 but notifying your SRO would meet the requirement of um calling law enforcement oh okay so that helps a little bit that does help a little bit anyone else you okay with that Larry I'm I'm looking at the president to see if he's okay as I did that covers a law enforcement it doesn't cover the notifying of me portion right but I trust our principles to do what they need to do if we have to deal with it deal with an after time not can to get stuck on

039the wording thank you anyone else I'll entertain a motion move to approve thank you all in favor say I I all oppose no anyone wishing to abstain this policy passes student transportation management okay 3.40 student transportation management um this is also pursuant to change in state law and also miss Darby has emailed um some different language but let's start with this um first the language that the tsba suggested in their model policy and then miss Darby if that's okay with you we can discuss your change so this would add language requiring the board to issue certificates to bus drivers it also adds a notice is to be posted on all our buses stating that only authorized individuals may enter and then who to contact in case of an issue on the bus questions comments Mr

040Bren yes sir I just got one question here I did talk to a best driver about this and everything seemed to be okay but on page two number 11 when it's describing the revoke uh the board shall revoke the certif certificate of any school bus driver found to be physically mentally or morally unfit what is morally unfit is that a like a legal question let me check to see if that's the I'm going look up public acts of 2024 number 48 and see if that's the wording but that's okay like a legislative wording to me all right yeah interesting Miss Brion yes sir yes ma'am so who's going to be making those determination about physically mentally morally fit and unfit and morally unfit yes sorry morally unfit who's going to be making those decisions and

041determining that and will this also mean that the certificate that they already get from the do does that which is a medical physical approval that they get from the dot Transportation will that be not accepted anymore and they have to go with this whatever physical mentally morally and fit is he's looking it up to see what exact State LA language says that' be great just give us a second can we table this one to the end we can because there are um Can can we put this off to the end while he tries to locate that it's about 550 public acts from this okay there's 550 public Acts let's do it now while we go while we quickly go through some now we'll just put this at the end okay well there's some language here

042in the okay so you can see in here um it is the duty of the local Board of Education to revoke the certificate issued to the school bus driver if the bus driver is found to be physically mentally or morally unfit to operate a school bus or if the school bus driver has been and you can see convicted in the state of um some violations in 496 2107 or in another jurisdiction so that is actually from the law the law the the language that's in there now I don't see it defined Mr Bren yes sir Monica so does that kind of leave us up to it's like a subjective description here seem like some of this is vague I would take this as like we dealt with other bus driver complaints that the board reviews

043the facts and decides whether or not they want to revoke suspend for a year like a similar situation we have okay CU I I don't know how we would make that determination yeah sure ran yes ma'am but my other question is still the um certificate that they have to go through required by dot for physical is that still do they still have to do that or is that over written overridden does that does this language overrides them having to go to Dot and get that certificate for phal which is good for no right the Department of Transportation is the one that issues the the CDL or whatever the the license that the bus drivers need um so they would still have to meet that requirement to obtain that license well that was one of the

044questions I had that I got so that's I was asking other questions oh yes Mr scale I think there has to be some type of objective standard that you measure this spot talk about physical mental and moral morally is even subjective when you ask individual people so it has to be something that you have have objective to measure the spot in my opinion so the state left us kind of hanging didn't they Mr arage you have don't you didn't you have some other well I have a couple a little more simple well I have a couple things um one of them is our previous policy I don't think mentioned the uh mental examination but that's been in law I think since like the 60s or 70s so my question there is cuz you can correct

045me if I'm wrong Monica but I don't think there's a definition as far as what the mental examination is either and I believe from uh what Mr Torres at the tsba told me is that when they get their CDL there is like a neurological examination portion of that so my question is is that what we as as the school board are going to accept as the mental evaluation all is just weird it's all different so okay so over there we don't do anything different do we I don't know of anything that's the way we follow it when when they get their yearly examination and they go in for a do kind of covers all that it covers it all and and and if their doctor passes them that's what we go with okay we're not

046asking for a separate or or we would we never have right and we take that do physical mental as if they're doctor clears them we clear them I just wanted to kind of have it clear what we were what our expectation was since it's no I me what we're doing seems to work quite well and did you didn't you have some other it's it's up there in red um I spoke to Mr Torres about it because the way the the law reads and the way that they gave the suggested language is is a bit confusing because the way the law reads the board is supposed to establish those qualifications and the director enforces and the way their suggested language was was kind of Wishy W it was a little weird so uh Mr Torres came

047up with that to kind of make it a little more clearcut in red what's in red yes ma'am that makes a lot more clear yeah yeah because I don't need to be involved in figuring out what somebody needs to do for the director of schools I mean that or for the um transportation certification that need to come you just issued a certification it meets the qualifications that the board sets forth Mr Lee we have a format that we follow that it's pretty much unchanged from what we've done in the past and it doesn't go against the new La the only thing that we full disclosure we've never issued a cert a certificate they get a letter that says you're clear to drive and until there's a reason to remove them that's kind of it but

048the law does require a yearly certificate so we've pulled some of our U jurisdictions around us to kind of see what they're doing they've kind of been doing what we've been doing so we came up with like a little certificate like this that once a year as long as they submit their stuff back to us we'll issue them another certificate it's nothing fancy but um to kind of Meet the law and that would be their certificate to drive for 24 25 and next year we just you know as long as things are going good and nothing's changed we issue them another one miss yes ma'am making everyone their every we been do so long [Music] the M Bron oh yes okay sorry um my understanding that this all happened because this was something that was

049being done by the Department of Education since the 1970s and that they went to the legislation and said that they were they did not have the bandwidth to hand all of that and that they will prefer to move this out of their jurisdiction and put it back down to the locals because they were not in the process of hiring or firing um school bus drivers and they felt that it was in the better U management and overseeing that and taken down to local Schoolboard levels that's what my understanding but my question to you now is that if we're going to be issuing those certificates are we're going to have procedures in place of keeping up who's got a a a certificate who needs a certificate what they need and all that I mean are we

050prepared to have a process to keep in track of that because since this is a law and we're Tak absorbing the responsibility we have no choice what what is the process do we have that and are we're going to be communicating that to the bus contractors so that they can share that with their bus drivers Mr Le they currently has to provide all that to us yearly and we have to submit it to the Department of trans portation so other than issuing the certificate which would be something different that person who monitors their fiveyear fingerprints and all all of that would take care of this responsibility of issuing the C certificates so H okay well I guess we you guys will work out the details Miss Barnett is is well aware of this law we've

051met Mr Lee and uh Miss Barnett and I we've gone over it so she she's a where she's prepared um okay it's just making sure that the communication is there with everyone since it's a lot of work that we're having to absorb now um the other question I have is that in the um the little sticker that we're having to put on the bus drivers on the buses I mean is there a way that we can Define that a little bit because the way it reads it makes it seem like it's open to every parent every parent can now come in but really it is is parents who have been authorized to enter the bus so it's not like a parent can see that and say hey I can get in the bus and ride

052now it's authorized so I just want to see if we can make it more clear the language around that sticker because my understanding the parents that will be authorized to ride the bus are those who are going to be shepher own at a at a school event or activity or whatever so I would like to clarify that in the policy what line is there um Madam chair I think Trey's you have something yes thank you can you read that please sure this sticker is already on all of our buses um it was already qualified it says watch your step for the safety of our students in compliance with state law TCA 49-6 d2008 so this has been in existence since 20 2008 only students and authorized staff may board not parents authorized staff now the

053school May authorize Mr crey May authoriz some parents to go on a field trip they become authorized from the principal to go on the bus they would notify the bus driver these are the parents or these are our staff members that would ride the bus this is for bus stop bus bus route unruly parent comes up the these stickers are actually put on if if somebody goes and buys a new bus this sticker is Put On The Bus by the company selling the bus we don't now we have a stack full of them that we had already ordered prior to this law changing because we've been putting this on the buses for a long time the only change to it is now there's a phone number on it that's the only change we've added our

054phone number to meet this law so we've just reprinted enough stickers to hand them back out just put this over the old one and we go on about our business makes sense Mr Ted oh I'm I'm sorry I have Miss sharp first Miss sharp um okay um I suspect that you know we're a large district and we've been doing a lot of this for a long time I suspect that they codified this in law for some of the smaller districts where their bus drivers are employees of the system so that's probably the difference here [Music] I think we've been doing yes this anyway it's just not every system has been doing this and they're going they're trying to tell them you need to do they need to be f um we go back to the

055language that mby got [Music] from I think the first thing we need to do is vote to see if we want to change to that language is that but don't y'all think that's the first thing so we can get that in move to approve yes are certificates no yeah one certificate don't know certificat receive Cera District can you say the certificate instead of I think that's what it probably should say is issue certificate yeah the certificate the certificate and that will change it to one certificate that looks like two but if you say the director of schools should issue the certificate to blah blah need the first sentence no I don't think so because it's it's going to be the director I mean do we just need what is in red and it should say

056v i I can say a if that's the only certificate mentioned so can I have a motion to include only what is in the red delete the first and delete the first sentence just what's in the red so moved Miss Bron thank you do I have a second all in favor say I I I'll oppose no no anyone wishing to abstain the new language passes now we'll go back to the policy do I have a motion on the policy Miss Brighton oh may I yes sir you may kind of out of turn oh you're fine um I'd like to I spoke to Dr Sullivan earlier the director of schools has a lot that he gets hit with or they get hit with daily on page three page three okay yes ma'am okay uh line three

057it says within 48 Hours of receipt of initial complaint to the transportation supervisor shall submit a preliminary report to the director of schools and a copy of the report to the contractor this report shall include the following this is if there's a complaint against a driver from the public okay most of our Poli say the design appointed by the director of schools with everything they've got going on I think that within 60 days a report to the director of schools so that they have a compilation of all these many complaints you get I think that may make it a little more streamlined for the director of schools I agree so so I think instead of director of schools it would say director of schools designate design he would they would yearly designate that person I

058wouldn't think it would be the director of Transportation because they're already part of the copy list it would either have to be myself or Dr Martin or someone else I was thinking Dr Martin too that was funny so let me make I'm just designating within 48 Hours of the receipt of the initial complaint the transportation supervisor shall submit a preliminary report to the director of schools design and a copy blah blah blah yes ma'am work yes ma'am that language Madam chair also needs to be changed in line 11 all right can we say director of schools designate there also yes director of schools is saying yes yes Dr suvan do you want that to say to you and your designate both and or the director of schools on that line y that's usually the way

059they're written yes okay and while we're on that line at 14 Says student handbook I don't mean to be derogatory but I don't think most parents completely read our student handbook could we not use utilize the Transportation website or the school district's website instead of handbook that's probably language we've had from a long I probably or or both I'd rather leave it or both I'd rather want it in both like to add yeah we can add student handbook and website and website the schools will have already published this so our changes are in line four report to the director of schools and you want Andor his design in both of those Andor his design and again in 11 written report to the director of schools Andor design and number 14 and website y I say

060and or unless we want direct director okay I'm fine with that okay please take out and oh yeah because otherwise otherwise you and K are going to get it okay you don't want that Madam chair yes ma'am correct me if I'm wrong Trey but I think we were looking at director of schools design on four and then schools and or on line 11 so that every 60 days you were just getting a final report that's good I don't know if that's a preference or or if you don't want to see them at all say I want to see the final add the word and back to number 11 number 11 while we're in this um trade do we have I don't know this because I've never had to deal with this but when you guys

061get a complaint about a driver do we respond back to whoever has issued that complaint that it has been resolved at some point in the past we have not done a very good job of that last year we initiated our complaint department dep we actually have a person now we have a database which we did not have before we do have a database now so within 3 days whatever we set up for them to respond back to that person and or if um a parent calls in or a principal calls in we now have a complaint tracking department and after 3 days if there has not been a followup the director of Transportation gets an email notifying her so there is now a process in place but we did not have one prior to last

062year Mr Bren yes sir Tre you talking about issue track yes sir all right so we have some new language in number four in line number four line number 11 and nine number 14 may I quickly have a motion to change that language thank you all in favor I I oppose no anyone wishing to abstain we have changed the language now are there any other questions and concerns on this Mr Young did we get a directive on that you want to have something to measure thank you what did you say morally unfit did we ever come to decision on that we were going to again that's what's in state well the state should provide us with some way to measure I don't know how we can I wouldn't want to make up a definition I

063would not want I would not want to make that call so we're going to just keep doing business as is we're not changing anything not really okay other than the certificate good with that and a little bit on designate is it possible maybe to try get like a checklist of what's required to receive that certificate so the board could officially like adopt that that's what we're requiring for that certificate yes and ask the moral part unless a driver really does something out there that's easy the director of schools takes I'm talking about the the easy the ones that are no contest you know they you know have a whatever the case may be there's only been one instance since I've been over transportation that we have suspended the driver and I wouldn't consider it moral

064may not be the right term but it came before you all to with and we presented all the information and you all made the decision on whether to terminate that driver or not so when it gets to that area our I I'm not making that call we're going to gather all the data and we're going to come before the board for y'all to make that decision and that's what we've done in the past and I do not see that changing as long as Dr Sullivan and our kind of doing this if if there's any doubt at all it's coming to y'all agree well that makes sense first and second that anyone else do I have a motion now thank you do I thank you all in favor say I I I'll oppose no anyone wishing

065to abstain student transportation management policy is now passed with changes all right one page down three to go all right next policy is 4.21 class size ratios this is also pursu to a change in state law which adds language to modify class size requirements for CTE classes for grade 6 through 8 so this gives us a little bit more flexibility um in those Middle School grades and for those of you that are not in the classroom and don't realize this is great for us in middle school because CTE has had 20 in a class forever as long as I've been involved in education this will let you have five more well if you have four see CTE classes in middle school and you can add five then you've got another class you're able to add

066more children and get another class so this is a good thing to help out middle schools with CTE questions comments I'll entertain a motion thank thank you all in favor say I I all oppose no anyone wishing to abstain class size ratio passes next policy is 4301 inter Scholastic Athletics this is also pursuant to a change in state law which adds that homeschool student participation shall be permitted to participate in accordance with twsa or tmsaa guidelines if a school is not a member with these organizations homeschool students that are zoned for the school shall be permitted to participate in inter Scholastic eth atics to the same extent as other students questions or comments Dr suan so this is something two years ago we started allowing um was if a homeschool student wanted to participate at

067a different school and it was Derby we've talked about several of these um they wanted to go to a different School the school receiving principal the sending principal the county athletic director myself and there was one other person had to sign off that's no longer an option for us with twaa rule Chang it has to be their Zone school so they can't attend and that's not a law it's just twaa change their eligibility okay so if they're currently there they're fine but anybody do yes Mr Harman that's a good question I'm not as familiar with twaa rule on charger schools I'm I'm sure it would follow the same eligibility requirements and so I know we've had several reach out for from out of distri from out of our County that wanted for us to Pilot

068or to um c-walk with them and we've said no because we don't have any jurisdiction it was Davidson County we don't have any jurisdiction over Davidson County students and so we said no they should have to follow the exact same eligibility um our schools that are opening I don't believe are starting with any tmsaa because they don't have any high schools yet any tmsaa but that's that's a great Point have to address that anyone announce I'll entertain a motion move to approve second thank you all in favor say I I I'll oppose no anyone wishing to abstain inter Scholastic Athletics passes next policy is 4.60 grading systems this is um there are two changes the first is pursuant to a change in state law which uh takes dual enrollment courses from four percentage points to

0695 percentage points and then the second change updates language for middle school students taking High School courses questions I'll entertain a motion second thank you all in favor say I I I'll oppose no anyone wishing to abstain the new grading system policy will in effect thank you next policy is 4602 grade point average this is also uh pursuant to a change in state law regarding the same dual enrollment goes from 4% to 5% and then there's some other updates um from excuse me from middle school students also taking High School courses so similar to the previous one yes courses will have their grades recorded on the high school transcript with the earned letter grade and corresponding grade you point not would it would this speak to what she spoke with this evening no pass fail

070real AG great yeah it's correct but it okay this is for next year right correct it's not for this past year okay oh I know that I'm just saying this is what she was ask talking about yeah I understand going forward other questions okay page two line 14 and 15 so this is something that um we will talk with High School principles about as well most of them do exactly the same thing but we have a couple outliers and we want it in policy so that when we hold Val dictorian and salutatorians that it is in policy that it's not a some of you do seven into seventh semester some of you do April so you kind of have an idea of what it's going to be this puts it in policy that it's by

071April 15th oh okay with that Mr Cy okay he was following it he was as needed he he he likes it okay anyone else I'll entertain a motion move to approve second all in favor say I I all oppose no anyone wishing to abstain policy passes okay next policy is 4.63 promotion and retention this is also pursuant to changes in state law it adds a section on voluntary retention for parents of grades uh kindergarten through second grade with certain conditions it also adds language for a new Pathway to the fifth grade and then adds um some language about defining a high school cohort and what that looks like with promotions and retentions questions about this Dr San I just want to call out that it only qualifies for K through two and I think it's

072very important that the legislature did not see any need to go past K through2 so that schools still have say so in what happens after second grade yes yes the principal actually yes anyone else I'll entertain a motion thank you I'll in favor say I I I'll oppose no anyone wishing to abstain policy passes next policy is 4 o 4.6 041 testing for credit this one um that's French one to the list of classes that you canest for credit questions on testing for credit I'll entertain a motion move to approve thank you all in favor say I I I'll oppose no anyone wishing to abstain policy passes graduation requirements 4605 graduation requirements it removes um language for homebound students to another policy and then adds IB mathematics excuse me IB mathematics for allowable course substitutions

073so that language is not being deleted it's just being move to another policy and you'll see that in the next few minutes Miss Bron yes ma'am so this was a state law this was not pursuant to a change in state law but pursuant to um a change by the Department of Education okay so what does this means now since we're removing this language for homebound students it's in another policy it's the very next policy okay gotcha okay yeah that we're just striking that and another policy right okay thank you sorry yeah that's all right my apologies anyone have any questions or comments on this I'll entertain a motion thank you second thank you all in favor I I I'll oppose no anyone wishing to abstain policy passes here's where it is Miss Rosales in the

074next policy thank you sorry that's okay yes policy 4.66 which is graduation activities that language that was stricken from 4605 is getting moved here here and that's the only change to this are there questions about this I believe this means if we have a homebound student and they meet all the requirements they can Marge that's what it means questions or concerns I'll entertain a motion move to approve thank you thank you all in favor I I I'll oppose no anyone wishing to abstain graduation activities passes I'm doing well policy 5115 assignment and transfer this one changes notification of transfer of employees questions or comments I've got the reason that we took outter propos taking out with the reason is then that opens you up to some legality so when we tell people that we either

075non-renewing or transfers we always say for the efficient operation of the district or I'm not giving you an answer because contracts are year toe and so that practice goes against the way we have it in policy um it's not a requirement in state law but that's but we need to strike that because it we don't I'm sorry could you say that again Dr Solin yeah so when we are non-renewing someone um we always always say that either for the efficient operation of the school or we don't give a reason and that is what they tell all administrators from the very beginning of when you're non-renewing someone so that there is no claim for why you non-renewed them because you're a year-to-year employee so when we're transferring though and not non-renewing why wouldn't we because we

076could be sorry go ahead no you're F I was just asking because hearing from some teachers not understanding why they're being transferred I think is difficult because they they are unsure of where they might need to improve or if you're transferring them because their talents are needed at this school and not this one um so we don't transfer anyone from school to school unless it's a move from one needing a position position at another school to another one so let's say that Blackman Elementary loses students to Charter School this year and we have an opening that where we need one I'm thinking off the top of my head is plain view may need an additional teacher we would go ahead and tell that teacher that's the reason you're moving we're just not putting it in

077writing or we may have another reason that we don't want to put in writing for example we have two employees who have had an issue with each other and we need them to be separated I don't want to put that reason in writing I have two desks but that goes in their record that's not public correct any record can be open for public inspection I don't know it just doesn't seem very transparent to me to to to not be letting someone know why they're being moved I mean we were received an email about it today some of us did so I don't know I I I get the non-renew part as far as that goes so I think I would be comfortable if we maybe put those in two separate sentences personally but no please

078do not do that please take out with reason well I won't but that's fine it's your vote Miss Derby yes ma'am anyone else have a question I will entertain a motion move to approve second [Laughter] we will have a roll call vote Miss sharp no Miss Rosales yes Miss Derby no Mr Tidwell no Dr Sullivan yes Miss Bratton yes Miss Maxwell yes Mr Young yes Dr Martin Dr gulan yes Mr crey yes Miss Taylor M rsby yes Miss Carr Mr scales and Mr Hardman yes motion passes background investigations okay next policy is 5.18 background in investigations uh this was requested by the HR department um obviously we we don't hire people who are listed on this state or any other State Sex Offender Registry however we did not have that in policy so uh just

079to make sure that the policy meets what we are doing we are asking to add this language in there questions or comments on this yes Mr Hardman on page two number starting number line 11 yes is it imper do we need to put a a length on when they will be destroyed after seven years or five years whatever is that in law yes does it need to go into policy it doesn't need to but okay I don't think there's any harm in in it what is the law do you know seven years seven years is that a state law I believe it is under records retention yes Mr Hardman would you like to add that yes I would okay how would you like it to read sir uh read first perfectly all [Music] right the

080simple thing is after s years CH is no needed should destroy stry or so [Music] motion sir thank you second thank you all in favor say on I all oppose no now let's go back to the entire policy do we have any more questions or comments on the entire policy I'll entertain a motion move to approve second thank you all in favor say I I I'll oppose no anyone wishing to abstain background investigations passes with the new language fiscal assault leave 5307 physical assault leave it adds language to expand leave from teachers to any employee as a result of physical assault resulting from their employment duties pursuant to a change in state law so prior to the change this only applied to um certified teachers um now it applies to all employ employees all employees

081both certified and classified it also changes how they're paid am I correct the board will pay the difference between workman's comp have we always done that I know we haven't that's why I'm asking in line 15 yes that's just I think that just takes that language in seven and eight and nine and moves it down to hourly employees hourly employees also I guess my question is this used to just be for teachers it's striking it there and adding it for everybody and in workman's comp is not your full salary correct so that's why we were making up the difference right that that's the part I want to make sure I understand okay anyone else this is really good I think it is too A lot of these EAS are right there in the trenches as

082well more so sometimes because they're the ones one onone perhaps with a child in a structured setting you would know that wouldn't you miss maxw yes I would anyone else it does come at an additional cost so I mean it's a change in state laws nothing but because you're paying for the sub and that so yes this was a state law change that did not come with any extra funding of course not all right any other questions I'll entertain a motion move to approve thank you thank you all in favor say I I I I'll oppose no anyone wishing to abstain physical assault leave passes substitute teachers 5.71 substitute teachers this is pursuant to a change state law and adds annual school safety training for substitute teachers which we have already done that um but

083here it is again and we refer to this as the Francis rosalis law that's right for those of you that don't know she brought this forward and our board put forth a resolution for this and it went all the way into law so we're kind of proud of this one thank you and miss right um I will be picking up the law signed by the governor when I when we when I return back for you should have it FR yes yes will okay questions comments M Rosales would you like to make a motion of course move to approve second thank you all in favor say I I all oppose no anyone wishing to abstain all see passes okay next policy 5.82 qualifications and duties of the director of schools this is pursuant to a change

084in state law and adds language requiring the director of schools to report if an educator has pled guilty noo or has been convicted or otherwise found guilty of certain offenses in other jurisdictions questions or comments this is state law right correct new state law okay questions or comments I'll entertain a motion move to approve thank you thank you all in favor say I I I'll oppose no anyone wishing to abstain motion passes attendance I'll see 6.200 attendance this is not pursuant to change in state law but uh some tweaks from our district so one change is to um update absences for classes on a four 4x4 or modified block schedule and then the other change is for AC acceptance of excused absence notes and that is to um to go from school to district for

085students that move and this would help with truancy Dr s you have anything on this only thing I would add for the modified block since they they're basically condensing into one year if they miss four they're really missing eight so when we piloted this some of our schools last year you had kids were missing eight so almost a quarter of the year but they were still exempt from exams s are all of our high schools going to be on blocks okay questions concerns I'll entertain a motion thank you approve second thank thank you all in favor say I I I'll oppose no anyone wishing to abstain motion passes next policy is 62011 voluntary prek attendance this might be the easiest one of the night just updates the district contact to miss an Haley the Elementry

086coordinator any questions or concerns I contain a motion move to second second is that a second Mr gra all in the favor say I I all oppose say no anyone wishing to abstain voluntary prek attendance policy passes school admissions thank you policy 6.23 school admissions this is pursuant to change in state law and adds language to the policy allowing principles to request information regarding certain delinquent offenses of a student that is coming into the district questions comments I'll entertain a motion Miss Bratton yes yes ma'am okay I understand this is uh the power of attorney um okay okay never mind I think my okay it just read weird to me for a second you got it huh you got it you know when we do the voting and stuff and it always says if it's

087in the state custody then we have to yes and and that's fine but I was it it just made it seem like it was the power of attorney to give it it just read weird because I've been in um because I I didn't have a power of attorney that gave me um my daughter um put in in my care it was just a court order so it just sounded so it just read weird when it said the District of the power of attorney in in and made it seem like it was just limiting to the care a child that's not biological put in the Care by the that is approved by the power attorney order okay that's it's just red weird gotcha and we already obviously do this but um it was not in our

088policy for some reason so when the tsba sent out their model policy we needed to add that section in there anyone else I'll entertain a motion move to approve thank you second thank you all in favor I I I'll oppose no anyone wishing to abstain policy passes code of conduct 6.30 code of conduct um there are some changes in state law that requires um law enforcement and the director of schools to be immediately notified of an assault on school property it also adds a separate category of an assault of an Lea employee um under a level four disciplin disciplinary category this is any employee correct okay certified classified it doesn't matter it's an employee yes ma'am just like our other correct questions yes sir I think it's interesting so that assault against an employee that

089part that's highlighted on page five lines 32 through 34 talks about she'll be suspended at all School sponsored events so this deals with more than just school yes with multiple and less Modified by the director yes so if you have been suspended you are not going to the football G Miss Bron yes I I just want to say that the re the result of this why it happened in that happened in a different District where there were no consequences for the child and that's why now this law was presented to so there be consequences for the child that is involved in the act in the inent I apprciate your we have little lots of the things the state all of a sudden are thinking good ideas we've been doing I don't think no it was

090not our district else of our district I'll entertain a motion move to approve second thank you all in favor say I I all oppose no anyone wishing to abstain code of conduct passes okay next policy is 6.38 bus safety and conduct and this one was on the list for discussion questions or comments Mr Tidwell I didn't I didn't add this one for discussion but I did see some things I want to look at um the data storage and I'm trying to remember where I saw that at which line it is but it says uh I think it's on the second page these materials shall be maintained for a minimum of 3 days 3 days seems like a very short time can are we limited on Space can we not extend that maybe like five business

091days the problem with that is it depends on the size of the DVR that's attached to the bus cameras so if there's a lot of activity on the bus it will re-record after a certain amount of storage is met so we can't guarantee that it would be 5 days or anything like that I thought that we change to A system that would download to the to the cloud once the bus arrived so we're we're and correct me if I'm wrong now where Trey run but of course he disappeared um but as I understood it I thought we changed to a system where we're piloting a system maybe that we are recording the entire you know bus rod with the three separate cameras and then when we come to the school it connects to their Wi-Fi

092and downloads the video to the cloud so that we have that stored would that not then free up the storage to the bus before we continue to add I think it would depend on what that bus driver decided to do if it was an incident that was so unruly they decided to quit and not drive their bus anymore they're it could very well be gone for 3 days every time they turned their bus on and it started to move again um so it don't automatically connect to the Wi-Fi or it will but if let's say it happened at the end of a route and the bus driver says I'm done I quit and never comes back to us they're never going to hit our school server again hopefully they would I'm just thinking hypothetically because

093they're going to want the event recorded you would hope yeah well in that scenario I mean we we're still asking for three days so if they quit we're still in trouble agree it's five I just think you know if I have an incident with my kids walk they don't R but if I had an incident on the bus or something like that I could see my kid maybe the first two or three days he's not telling me what happened I can see a change in behavior and by the fourth fifth day he's like hey this happened on this day and then I'm going to be coming up to the school if I'm a parent being like hey show me the footage my kid was whatever you know I would want to see what capabilities of

094DVR are because I sure don't want to get into where we're going back and installing more video I think our bus drivers had fun with that sure can we look into at that y awesome yes ma'am this is not on here but um back in early may I rode a lot of buses uh morning and afternoon and um I think we need to revisit the con um conduct of the children on the buses I was really shocked that the elementary students were the worst ones worse behaved and actually the uh high school students um were the best behaved um but they're damaging a lot of the buses and we as a system should not be incurring that cost and um the parents should be paying for that and also had a lot of complaints um

095from this particular bus driver who had several um Sharpie artwork um on several seats um that the principal or the administration was not forthcoming with who the student was so they could not identify who the student was to contact the parents to pay for that um and it's very very costly for these seats and um I know the Mr Lee he's already gone but um we shouldn't be incurring that cost and we should pass it on to the parents and if the parents cannot behave excuse me if the children cannot behave on the bus then the parents need to drop them off for busing so anyone else I love that the idea in theory but I'm still held accountable and so our district for their attendance so until they get rid of the attendance law

096that's what we tried to get them to work on I I agree 100% um in theory especially they need some backup from the admin at the schools then needs to be reiterated I need to help y I'll say one of the things we struggle with on the North End is that the kids may have a displ one for and then they move out of district and so we struggle with that a lot when the end of the month unfortunately hits and and they no longer have that same place to stay we don't have a way to re through that cuz we have no jurisdiction or sometimes any idea where they go to but they're moving from place to place yeah they may come back start to say they've gone back to Antioch and then they

097may come back yeah it is it is there was multiple stab stab in the seat there were lots of artwork with a Sharpie on just one bus and this one particular School the kids don't ride the bus but about 30 minutes of that 30 minutes of that Dr yeah lines 21 and 22 are something that I would love to start holding our students and parents accountable to but I know that there will be a ton of backlash and so if that's something that the board is willing I would love for us to discuss we have kids every day whose parents will all of a sudden textt them and say I want them to ride home with somebody else they show a text to the parent and we allow them because their parent approved them but

098it puts a huge burden on our bus drivers and it puts us in a huge liability issue because we're proving kids that and we don't know that that's really their parent that's 100% agree but that is we talked about going ahead and implementing this truly we did that with the phone back in our day somebody called and said let them go home no we are right now we allow them to do it but I know that the board if I if I start holding the line on that the board is going to get [Music] worn out with phone calls about mad parents whose kid didn't go home with what they wanted him so just something for further discussion that we need to truly look at and see how far we want to go because I'm

099perfectly fine doing that okay Miss Bron they're supposed to but yes but it very well yep supposed to supposed to supposed to yep I said I can start holding the line but we're going to have some mad but this this gives you a toe the line State policy and they're going to be some mad people very mad parents yes yes ma'am yes thank you um I've heard I've I've rode buses as well um and I've heard from some bus contractors and bus drivers about the whole um issues that are currently happening with behavior and I know that the principle and I have to even talk to principles as well and when they're dealing with matters in situations and sometimes they're caught in situation where it's it's hard to to it's hard to say okay this

100child did it so if the board wants to continue further discussion and and bring back some other ideas of what we can potentially look into as far as changing these policies I think it's hard to make decisions right now because I don't know honestly what the impacts will be if the changes are so if we can have a discussion of this that's bigger than tonight and and and bringing with options and ideas I think it behoove us to do that as a board because it has been a common issue that's been heard and I don't know what the solutions are today but if we can um come back to it I would love to have a bigger conversation would you like to make a motion to postpone yes policy and to bring it back to

101the next policy committee or okay so you're Sting the next policy meeting that's what you have to do postpone we want it to be I would like to make a motion to postpone this policy and bring it back in our next committee Mr Sid I'm sorry he had his hand oh sorry no it's okay I was just going to ask if we do that then none of this will be implemented this year or when we do it at the policy committee it can still be imp no she just postponed it to the next there are no potential changes on this one this was just for discussion okay um I do want to add one other thing on there and that goes back to a lot of the conversations that we had over the past year

102and a half with bus contractors is that there's a discipline issue that happens and they reported to the principle and then nothing is done and that there's a communication breakdown so we that's why I asked earlier about by issue track that's this new thing I think we're pting uh I would like to add that into our policy um there's I'm just going to read real quick and some of the there's some typos here but I just copied it off what was sent but this is kind of the way it it works bus bus conduct is the online portal for bus discipline report the following steps take place step one conduct report conduct report is submitted to the school electronically step two school will address the report within 2 days step three if there report has

103not been addressed they receive a reminder step four if more than two reminders then the Depart of the transportation intervenes with a they got why here uh step five after discipline is determined a parent letter will be sent to the parent step six driver receives notification of discipline action which I think is a huge one that has been missing and completion of conduct report step seven Transportation receives and follows all of the above reports so if we're using that system I think it' be great to have that in policy because the most common complaint that I hear from bus contractors is I had an issue with the student I told the AP I told the principal there was no followup students back on the bus today I've not seen anything the rest of the week

104and I'm not going to keep driving with these unruly students so if we can address that that would be great but I would that's my question my followup to the postpone was not that I'm against postponing but if it's implemented into the policy at the next policy committee it will be moving forward or it will be the following year because I'd like to see this added now you'll have a you should have a policy meeting in the fall so so it' be implemented then October should be yeah so we have a motion on the floor and a second would you repeat your motion please ma'am my motion is to my motion is to postpone this until the following policy committee and we can every you can bring your op your your suggestion and any other

105board member can bring their suggestions and we can have a bigger discussion about this thank you any more questions or comments on that yes sir I think the one thing I agree and I think that um transportation would love to have that implemented districtwide um where I would be cautious is that then bus drivers may start questioning the discipline that was handed down and in state law principles have that Authority and so we can write that in there the biggest complaint I had is not that there was no discipline oh I'm sorry was not there's no communication of what the discipline was so it may have been handled inside the school they didn't they weren't communicated so the bus drivers left with no information but that could be added yes I'm I'm totally good with

106that we have a motion on the floor to postpone bus safety and conduct until your fall October policy meeting all those in favor say I I I'll oppose no anyone wishing to abstain we will postpone bus safety and conduct for further discussion and ideas from the board and other people I'm sure to help us with bus safety and conduct okay next policy is 6309 Zero Tolerance offenses this is pursuant to a change in state law that would add add language that a valid threat of mass violence shall be determined by a threat assessment team so just to give yall a little background last year the legislature added um threats of mass violence as a zero tolerance offense I think there were some unintended consequences and they um have now changed the law to say that

107a threat assessment has to be done before a student is zero toleranced for threats of mass violence if that threat assessment um has to come back as valid this so that's the change this is a team appointed by the principal at each school yeah but we've designated who can and can't be from the central office okay so you've already sort of we're doing this we just weren't we were not using the th assessment is part of discipline because that but it's a change in state law what I will do since I'm technically our principles or myself can't um Zero Tolerance of student until this threat assessment we will suspend pending further investigation and outcome of the threat assessment that wording you hear over and over and over again but that would be only for the

108offense of threat of mass violence of the threat of mass right we still do threat assessments but for the other um discipline offenses we can't use use the results of that to discipline only for the threats of mass violence okay okay is mass violence defined as two or more three two or more two or more what individuals threatened oh oh oh that results in um Serious injury or death okay okay could result in serious injury so that's how you get a mass two or more two or more people will be injured in this anybody other than one okay so if you're just going to beat a your you know best friend that's not so much okay is there anything else on this Monica no that's the only change any other questions I'll entertain a motion

109thank you thank you all in favor say I I'll oppose no anyone wishing to abstain Zero Tolerance offense passes okay next policy is 6.31 six suspension expulsion and remand and this is very similar to the one that we did um which states that um students can be suspended for an invalid threat of mass violence so again if if the threat assessment comes back as invalid that student can still be suspended just can't be Zero Tolerance um because there was a disruption that was made um something inappropriate was said our admin still can discipline for that um it's just not a valid of mass violence so that student can still be suspended so if a student makes them yes suspension M makes makes and then says oh whoops I was kidding you can still they can

110still be suspended is invalid yeah yes are tough but because the first time a school rules something's invalid and then something tragic happens yeah yeah it's it's an issue yeah and then at the very end again School sponsored events which we've already put in one poliy but we're going to put in this one too and this one explains it a little more maybe defines what a school sponsored event is um yeah football games doesn't matter band concerts whatever okay questions I want to go back to code of conduct cuz I feel like this and code of conduct are going against each other uhoh uhoh because the way this is 6. 316 it looks like all you can do is do in school suspension for an invalid threat of mass violence and I feel like under

111code of conduct is listed under level four which would be expulsion suspension and Amendment Zero Tolerance this one no I think we look at code of conduct 6.30 34 sorry Mr Cy said that a second ago like something something's not right vode of conduct is 0.30 oh well threat of mass violence is still a a level five it's a zero tolerance but it has to be a valid so that that didn't change this is just if the threats of mass violence are not valid valid so I'm looking on page five under code of conduct if a student's action poses a threat to the safety of others in the school even if it was invalid it still could pose a threat so under this it would look like a principal or director of schools could still

112expel or remand but for some reason it's not listed under suspension or expulsion it's only listed under in school suspension hey are you are you talking about went between two different policies 6.30 okay code of conduct page five lines 10 through 12 okay okay gotcha Dr Sullivan are you talking on 6316 Yes mine says reasons for suspension expulsion in line 13 says invalid threat I'm on the wrong I'm backwards never mind we're good excuse me sorry Wonder we were I was going on page two then going back to page one little confused confused too okay I was just sorry you got me thank you Mr Arby I was terrified we're going to have a bunch whole bunch of kids making threats with one day of ISF that was not going to go over world no

113no okay so we are on policy 316 at the present time are there questions besides you Dr Su or concerns on this policy I will entertain a motion I'd like to move to a pleas put that down as Dr Sullivan move to a approve that M Rosal second it all those in favor say I I I'll oppose say no anyone wishing to abstain suspension expulsion and remand policy is passed now we're going to suspend and it's expelled I say what this one says okay 6.31 18 admission of suspended or expelled students this is very similar to that other policy we discussed a little bit back that the principal may ask the parent or Guardian in writing if their student has been adjudicated delinquent for certain offenses and there's a big long list but they're listed

114in that TCA code it's mostly violent violent sexual acts things like that so um now when we bring that forward to the board for the ad of County um the principles can ask that and we can ask that and then um that's something that the board can consider in approval or denial correct okay questions on this I'll entertain a motion move to approved thank you thank you all in favor say I I I'll oppose no anyone wishing to abstain admission of suspended or expelled students passes reporting child abuse policy 6.49 reporting child abuse this is pursuant to a change in state law and adds the requirement that the director of schools submit the name of the child abuse coordinator and then alternate for each school to the department of children's services and again we already

115have those people designated this just puts in policy the requirement that that report or that list of people is reported to the department of children's services we've always reported child abuse when I first read this I thought I don't understand this but it's who you report it to and the and the chain of command on that the list yes okay with the name correct I've got it okay anyone else M har did you have a question oh okay sorry I'm scratching my notse that's know okay yeah I'll entertain a motion move to approve second thank you all in favor I all oppose no anyone abstaining policy passes next policy 6415 student suicide prevention um this updates language for clarity and consistency so this is not a change in state law um and Miss Derby had

116a question about the online 15 it says shall follow the Rutherford County Mental Health procedures so miss Darby I have reached out to our staff let me see here it includes things like safety plan discharge paper a note from mental health therapist um seems like maybe she's emailed me hang on just a second if it would be Madam chair yes ma'am if it would be permissible um I'm good to approve the changes with the principal wording and bring this back around again at the next policy meeting if necessary once we get that information rather than holding up tonight's meeting if you want there's a whole section in the tsba policy that's missing from ours and I think it's probably because we have referenced this Rutherford County Mental Health procedure it's this document right here it's

117our RCS student support Mental Health crisis procedures so this appears like a little handbook is that look no I haven't se that's why I had asked Miss Ridley what it was that it was referencing so I have not I had a chance to look that over but I was going to compare it to what was missing from the suggested policy from tsba how long have we had before I got in this role for sure because it's part we have to have it um Suicide Prevention as part of state law and I'm I'm not against that I'm sure ours is probably more thorough than what tsba has um there are parts of it that make me unable example in launch 24 through 27 on this policy where it's St law we get into some sticky situation

118with parents to where we feel like the kid is needing support suicide on the parents that's just how they act to get that class we can't make that judgment but we get in some some sticky situations with parents um during that this is not something new because it still has the old logo on it yeah M brenon yes sir Monica do you mind sending that to the board that be okay just for a review is this something that has to be done tonight or do we want let me see how it's currently written make a decision what's currently written is what we'll follow okay I think what's currently written is what's here except we were changing it from the director of schools to the principal which makes sense andure student place okay yeah I think

119yeah I don't think any of it was state law that we were changing was it m Ridley no this is not pursuant to change in state that's why I said if if you want to go ahead with the principal changes so that that's in place for the start of the school year I'm fine with that I just wanted to see what all was in this that it's being referenced in the policy before us pretty thorough yeah and if this is and I know that it's been a while along around a while so now that you see that you feel better M I'm sorry now that you see what we give and and what the procedure is do you feel better about that I would just like to read it personally I'd like to have a

120minute to go through it since it wasn't included in the so what is your suggestion Mr Arby I was suggesting to um move forward with the principal wording changes um we we can move forward with the whole thing honestly if if I have an issue with it I can always bring it up at the next policy meeting okay Miss Bron yes ma'am I just wanted to for the board and for the PO policy committee people to be aware of there was an incident that happened again outside of Rutherford County not in this County um where actually it was in another state where there was a child who was under crisis and because it was not adult supervision for when that occurred um the child unfortunately something happened at the school and then the then that

121brought the um parents with the schools in a lawsuit because of the not having something in this policy that says ensure this student be placed under adult supervision so I I am and you can even Google this on Google about it but this an an unfortunate situation that happen where that and it was not ended up not in a good thing so I just I like the fact that it says ensure the student is placed under adult supervision and that we follow some type of procedure because I feel like that kind of covers the covers Us I'll entertain a motion move to approve I have a second M second okay thank you all in favor say I I all oppose no anyone wishing to abstain student suicide prevention passes and if there's something you want

122to come back and add yeah yeah I'll back next time if if it's it may not be necessary I just have that to look once you see that you may you may be fine all right okay title n in sexual harassment title n policy 63041 excuse me Title 9 and sexual harassment this was postponed from the meeting on um March 18th 2024 I think we discussed this one um in great detail but just to give you all an update the new rules were supposed to take uh effect August 1st as all of you probably already know the state and some other um states have sued to block the implementation of the new rules so right now those are not going into effect and we are still operating under the 2020 rules okay but this is

123um this was postponed yes and so we're bringing it back to take a look at correct the 90 days all right questions or concerns Madam chair yes um I'm just going to for the record note again that I'm and I think this I think the timely investigation I'm not sure if that's new this go around or if it's from the last time but I feel like it's a step backwards um usually policies will start off with something subjective like that like a timely timely to one person is 48 Hours timely to another is two weeks um and we had already stated 48 hours so I feel like changing it back to timely is kind of taking a step backwards and I think it also Mr Reed you can speak to this but I would think

124that opens us up for possible litigation because if for some reason than timely to somebody means 2 weeks and then somebody else in a courtroom decides it's not I'm more comfortable with us having a time frame locked in um I'm also not agreement in the 90 days I won't go into detail y'all have heard me talk about it many times before um but I do just want to note it for the record I I think especially when we've only had last time she was here our coordinator told us we had one investigation that was in April so the school year was almost to a close it doesn't seem like that's necessary and I feel like it's putting us at more risk other comments concerns Mr scales yeah my wife actually does this for living and

125they get one of the mic here my wife actually does this for a living and they actually 120 days now the so the 90 days is less than that now I don't know about the timely manner there I don't remember that being there before but in terms of the length and it's up to so may not take that long but to do a thorough investigation she said it sometimes it does take that long but you do accommodations in between there say someone's not safe or something happens you make accommodations along the way your wife works in an educational setting also is that correct that's what I thought anyone else the timely investigation that's what the committee changed last time we were here as y'all remember we had a lot of discussion over this and that

126was the new language that we put in and then we postponed the the policy so this is where we left off last time we were here but we've already voted on the timely yes this is what we added this was new language we voted on last okay I couldn't remember that either I don't think we voted on the timely though because it was postponed correct yeah nothing went into effect yet okay moment we discussed that we changed this language okay to the policy okay but but the policy is not in them no okay no but this is the last last reiteration at our at our last policy all team made that changes of a timely manner is that what we're referring to we all did a group MH yes other questions or concerns Miss Bron

127yes ma'am um miss Monica really thank you I know that your team brought this policy before us because they're one person and they're inundated with a lot of cases and they're wanting to get a little bit more of a a breather in how they're making these assessments so um again can you please reiterate that this change is not necessarily going to put us in a situation where the C the repercussions will be a liability I don't believe so no if I believed it was a liability I would not bring this change forward thank you sorry I had to ask a question yes sir after hearing uh what Mr scales said should we put somewhere in between 14 and 17 that accommodations can be met can be made during the investigation so that you say that

128again Mr T uh yes so as Mr skilles just said uh his wife is operating in this Zone if I understand that correctly and she said he said that accommodations are made up you know because it's up to 90 days but accommodations can be made well in advance of that can we add that language that accommodations can be made so that we don't have an investigation lingering out into up to 90 days without anything being done the law already says that supportive measures are put in place as soon as a complaint is filed a report is filed so so those that's something we aut atically do okay yeah supportive measures that's that's the verbiage in the federal law thank you yes and it's on page two other questions or comments yes Mr Hardman page line

12934 where it says 10 days is that business or C uh that is a very good question sir 10 days from the date of written notice of appointment and we took out 10 calendar days should we put back in calendar days Mark is saying yes I agree I think I that's what I'm thinking during the appeal process the parties shall have 10 calendar dayses well it was calendar what does it say wait see if we see calendar anywhere else the nin says calendar days I think it need to say one or the other Miss Bratton yes can I ask a clarification question toley Monica okay so the debate around calendar versus business the calendar days is based on the RCs calendar so that means if it's business there may be some days the business may

130be open but but if it's an academic year calendar no I would calendar days are Monday through Sunday not RCS calendar I was thinking this is referring to the academic year calendar no so yes I agree she'll be business days then when it comes to the I should exactly MH for the written notice Mr Hardman what do you think you've made the suggestion would you like to go with business would you like to make that motion sir make a motion line 34 page 5 during the appeal process party should have a reasonable do I have a second second second we were voting on the change in language page five line 34 10 business days all in favor say I I all oppose no do I have anyone wishing to abstain that passes now we will

131go back to the motion do I have a do I have any more discussion before I move on do I have a motion move second do I have a second thank you all in favor say I I all opposed say no I have two NOS anyone wishing to obstain the motion passes thank you okay all right next policy is oh these are the fun ones four point just a moment I would like to move these to the end let's get everything else out of the way cuz we're going to have some good discussion on this and I think if you're I everybody knew you we were going to be a little tired tonight right but we've got three policies to look at and and I think we've got some State stuff to put in and

132so forth and so on so I'd like to take the three Library material policies and put them at the end sorry Caitlyn and let's get everything else discussed and voted on and we will come back to that so take the next 28 pages and turn them over we can probably quickly go through okay so that would bring us to new policies which is 32051 school resource officers involvement and curricul curriculum implementation and you'll see there's two policies for that one as well and this was and and forgive me if this is confusing I tried not to make it confusing but we had one uh version of this postponed from our last meeting so that is the one with the little number one on top and then the second one just adds some new length language

133that was proposed and so in order to keep the record clean this was the only way that I could think of um to do it so that everyone knew kind of where we were so number two is a copy of number one adding D am I correct yes you are correct questions or concerns about these policies Miss Bratton yes ma'am okay so I brought both of them the one that the number one um that was what was proposed that I had so presented before the policy committee and then we voted on the Academic Year and then we postponed this because this policy because of the curriculum had not been approve by the board um since the the proposed since putting this U since since postponing policy the board has approved the Cur curriculum that will

134be part of this policy um since itly since since this was also postponed I met with the SRO um with um Hendrix and um Captain Barry I'm I'm sorry uh Carrie sorry Carrie I was I got his name confused for a second um and they were suggesting that for the section that is Middle School and High School and letter D that for it'll be easier to implement this during the Freshman English class because they every freshman has to have an English class and that will be the easiest way to implement that and so then I went back and included this language to add um to the policy and now you have the revised policy with that letter D so I just want to update the the board the policy of where we were at and

135I like that it says can be used there might be some switching around but every single student in the school has to take freshman English so that's how you hit every single student in the school also this is going to let kids know in the very beginning don't make an invalid Mass violence threat don't I mean all of that from what we have learned with safety training over the past year I think passing that information onto students is a very important aspect of that I was [Music] ask well well yeah you'll be back but I went to him back in January and spoke with Patty about it and everybody seems on board with it I'm frustrated that we don't talk about we don't talk about it like we should and I think the SRO is

136a great opportunity to talk about 911 what happened and help because these students don't know and a lot of their parents don't talk about it either it's not like it was things have changed in the last 10 to 15 years and they need to know I'm the wife of a veteran who served in Afghanistan I know why we went over there I know what happened and all of us remember what happened on 911 we saw the Twin Towers these high school kids have no idea and I want them to know what's going on so I would like to see do we have to I was hoping to ask him is this curriculum that that that we have to approve as a board there is a there is a documentary that's about two hours long that

137was shown on uh CNN and PBS and it's uh it shows everything from the minute the first Towers were hit to real time Communications with like TV reports people on the on and and you see everything come along these kids have no idea what happened because they were born after 9/11 I'm discussing what I came to you and Patty about 9/11 and having our sros do that at all the schools and I think 16 to 18 year olds they can watch this and they can see how horrific it is and they need to know those little dots coming down to the ground yes those are people people those are people that chose to jump out of that building rather than burn to death or whatever horrific end was going to befall them and so I

138do this something that we have to bring to you they or or can the sro's just say this is what I want to do yeah might I suggest that you talk to the some of the sro's about this they're all I already have they're all on board we come back with a policy I don't what I wanted to know I was like do we have to we have to approve this but I would like to get it is there time to get it done for 911 this September Noe you don't have time yeah it is so it is being taught yes in junior year junior year but not but not only in junior year this the none of the other kids are getting it the gring uh I'm sorry I meant High School I'd like

139to I would like to do this every year so they're it's hammered into them what happened they need to recognize 911 as 911 not just part of History did you attach it to remance day for it maybe we could make up some well that's kind of what I was saying that when I spoke with the head of the sro's H that's what he was saying he they've actually been waiting for someone to say hey we need to do something because we haven't been recognizing 9/11 in high schools we just I don't think it belongs in this no that's what I wanted to know do I is this something that I have to bring as curriculum or can we just do it as a special I think you can do it as a special something but

140I think we need to know what's being done I because we approv curriculum that's just one of our jobs so there you go okay thank you okay is that okay with everybody M okay all right so back to the policy we have one and two are there any more questions or concerns and then I will take a motion on we no I'm going to take a motion I would like to make a motion to adopt policy number one or policy number two will that work okay so I will entertain a motion oh oh okay I'm sorry so with the Freshman English classes Miss Rosales you know that is one of our seven tested subject areas for high school I understand the importance of freshmen I'd say we really need this freshman sophomore junior senior year

141we have so many students that may or may not be there their freshman year that come different years um Mr crey can maybe speak to advisory programs or our home rooms or just part of our um uctions at the beginning of the year actually when they come back after Christmas I know when I was in the classroom it's it's a restart because you had two weeks off and so we want to remember the rules um so it's something that we kind of do throughout the year um and as long as we use the word may I think we're okay because it doesn't limit us to have to do it in the Freshman courses but I just wanted to remind you that freshman English class is a tested subject area for our high schools um there's

142some other requirements each year that every kid's taking you know and so I think we can hit it in advisory home room and have a part of that is our procedures what room and class meetings us to so we can add that language place of freshman English all right home rooms what else did you say Larry class class me can be used to set and and can or may still doesn't limit you if you decide you want to do the freshman in class you can do it you want to take that out or do you want to leave it what do you want to do take it out cleaner do home rooms class meetings may be used okay we'll vote on that language because I could make the argument for health Wellness jrtc see I

143could too all that right I think there are lots of places that it can be done I just principle to be able to decide where it should be done also with our 4x4 you know some students may not have English one until the second semester so you'd be going a whole semester before those students were exposed to that information I think beginning of the school year is the important part in this you just wanted to make sure it's in there doctor yes ma'am sorry I was just going to say um that it was just a suggestion by the SRO however we it gets done that's really up to the principal to work with the SRO um and what's the best way to like make a motion on your language please yeah move to approve home

144room and class meetings as instead in Striking freshman English maybe and should we say it to May let's change it to may be used okay and do we have a second all right all in favor say I I I'll oppose no no anyone wishing to abstain the new language is added now we will look at the entire policy Madam chair yes ma'am and and Dr Martin may need to fix my my English but should we move since the at the beginning of the school year is the most important part in the way that it's at the end now should that be at the beginning of that sentence because the way that I'm reading that that would be my preference if you asked it just sounds like the behavior that can lead to Serious repercussions at

145the beginning of the school year so I'm almost reading it like if you do this beginning of the school year trouble otherwise you're good right so you want to move the prepositional phrase at the beginning of the school year that's fine said that for okay to appr at the beginning of the school year Home Room okay yes all right y do I have a second second all in favor I I'll oppose anyone wishing to abstain we will move the two prepositional phrases the beginning of the school year to the beginning of D thank you now oh we're still not done we're still not done Dr suan I thought we were done with I'm trying to keep up with this all right now we need a motion to adopt policy number two move to approve policy

146number two do I have a second are there any more questions or concerns all in favor say I I I'll oppose say no anyone wishing to abstain policy number two with the new language has been adopted do we need to do something with policy number one no no we adopted number two two instead one I put it all in one cover so now Family Life Education which is new state law right new state law this would be a new policy for US policy 4213 Family Life Education it is a policy for instruction on the Family Life curriculum I did reach out to the TS tsba about um some language in the proposed policy that I wanted to double check because that's not what state law says so I want to bring that to yall's attention

147um on the last page lines 19 and 20 says the director shall also report on the curriculum selected by the Board of Education what the public chapter and then state law says is that the curriculum is selected by the Lea and then reviewed and approved by the local Board of Education so that language doesn't really match in what the model policy says if you'd like me to repeat that what do we need to change my proposal would be to change uh on lines 19 and 20 the director shall also report on the curriculum selected by the Board of Education that needs to say the curriculum is selected by the Lea and reviewed and approved by the board hey would you repeat that the Cor culum is approved by the Lea selected curriculum is selected by

148the Lea and reviewed and approved uh the Lea by the board and it's the way we do all other curriculum right this is from public chapter 571 and then TCA 496 1304 which is the Family Life instruction and we will strike the director shall also report the curriculum cuz we're going to know that yes ma'am okay the curriculum is selected by the Lea and approved by the board let's quickly vote on that language do I have a motion move to approve all in favor I all anyone oppos no abstain no new language is approved now the entire policy which follows state law am I correct yes ma'am all right are there questions or concerns about Family Life Education M BR yes yes sir on page 2 14 to 15 personnel providing Family Life instruction shall

149receive training prior to presenting such instruction Personnel shall conduct such instruction with maturity and discretion uh what kind of training is required and is there a standard here or just any training we'll do doesn't that depend on the curriculum that's that's what I'm kind of clear yeah so it it'll be dependent upon the curriculum selected by the Lea which would be approved by the board by the board and then that training would be and then there could be special training probably there's some special training involved there should be because nobody wants to touch this topic without it that's right without so right and then the lines 11 and 12 uh the annual review does that happen every September is that when that is I think that's what the provided by importantance state law I'd have

150to look my guesses I probably have to submit that to the department of children's services by August 31st that's usually my deadline for all e plan things so it would be before that okay it could be September I'm just thinking the way that the Department of Education usually does is August 31st or September 1st sounds good anything else you weren't you weren't trying to change any language you were just asking question okay that's what I want okay anyone else do I have a motion move to approve second all in favor say I I I'll oppose no anyone wishing to abstain Family Life Education passes use of AI intelligence next new policy is policy 4.21 4 use of artificial intelligence programs I did have um our instruction Department take a look at um this one they

151did have some suggested changes let me see is this state law this is yes ma'am I thought so never in a million years I think we'd be putting in policy that a computer program could do work for us here we are well I mean I know that's the day and age and I just blows my mind that we are there okay so here are some suggested changes and again this is the model policy from tsba so right now it's it's pretty vanilla um but page two line six where it asks us to insert um any other local expectations the following language has been requested the instructional technology department will make AI training available to employees who wish to use AI with students would you like me to repeat that please the instructional technology department will

152make AI training available to employees who wish to use AI with students okay then on the same page line 24 where it asks us to insert method posting on the website inclusion in the student handbook the requested language and approved list of AI programs will be provided on the RCs instructional technology website and Miss Brenton I've got it up here also if that's easier for you okay I got it so we're adding two things from the instructional Department right and then let's see Dr chesan was that it okay that it okay I love that the state law went into effect and the reporting date on the exact same date so that's nice we're already had a compliance for that cuz it went into effect and then had to be reported on the same day really

153really appreciate we'll worry about that next year oh well so we are adding two caveats to the AI program concerning instructional technology department and an improved list I'll entertain a motion to add that language thank you thank you all in favor to say I I oppose no anyone wishing to abstain the language has been added we will now look at the entire policy do we have any more questions or concerns I promise you're going to get a break I'm trying to get to the end for Library none of you have none of you can leave during the break all right I'll entertain a motion move to approve thank you did you have a question no this we're still on AI we're on AI no I'm so sorry she already gone all in favor I I'll

154oppose no anyone wishing to abstain AI is approved Madame chair for the record who seconded that motion I did think Miss Rosales oh okay okay and one more very quickly hopefully and then you're going to take a break yes okay sorry yes opioid opioids opioid antagonist policy 6.4 05 this is a new policy pursuant to change in state law and it would add a policy for The Possession and maintenance of opioid antagonists um and for the for any of those that don't know this is talking about um Naran Naran mhm okay now did you have a question I can't do anything about this law it is Law and from what I understand it came from somebody here in County but the only problem I have with this is the School District staff shall not for

155it a student employee or visitor I have a problem with employees I know all the teachers have't and this through the miracle of modern medication we can do things we couldn't do 10 years ago but allowing a student I think it's long allow a student to have dark can on on our school round at our events is sending the message that you can do whatever you need to do don't worry about it our can't where you about and that is the wrong message to send but what it is I just want to go on record I don't approve of this at all but it is policy so I'm back to you there thank you anyone else and there's no there's no way around making changes to it at all no make that's law if you

156look on um lines 91 and 11 that that language is in the new state law that says um that School District staff will not prohibit a student employer or visitor from possessing this while on school property and it's the state we have trouble with I'm happy with staff all entertain motion thank you all in favor say I I'll oppose no anyone wishing to abstain opioid antagonist passes we will take a 10-minute [Music] break thank you I'm so sorry that I didn't do that a little sooner bless your hearts all right we have one last policy to look at we only have three versions and it's um it's quite extensive I I'm going to say this Mr tedwall mhm I like what we have better than anything else that I've looked at now somebody else may

157feel differently but I feel like yes it was gutting yes we worked very hard on this yes we we didn't always agree but we came to consensus and I think what we finally ended up with was something that has worked better than in other districts so it is my suggestion that we use our current policy as the backbone for what we want no for what we have not what we want but what we have to add in here does that seem like a good way to approach this I believe so you you think so isn't number three our current policy M so sorry madam chair let me let me explain for some for everyone because again I tried to not make this confusing but I think I'm I confused myself it doesn't matter it doesn't

158doesn't matter we understand all right so number one is the model policy from tsba pursuant to changes in state law okay and there have been some changes in state law um specifically um spells out what materials have to be removed and excluded from the library collection okay so that's number one number two is postponed from our meeting in March and that one added um the ability for parents to opt in for a mature reading list right okay and then number three um adds a restricted reading list which I think is similar to um number two but again to try to keep things clean on when we what the versions were when we postponed them and what not this was the only way that I could think of to do it so I think you did

159a great job I can pull up our current policy if you want our current policy number three well it's number two and number three just without the yellow highlights that would be the new language that is added to our current policy in both number two and number three number two and number three yes ma'am but there are no strikethroughs so nothing's removed it's nothing is removed this is just added correct but number one yes is what the state says that we have to add to our policy am I correct correct such as line number two the person shall be responsible for Library collection development that's all new no we already have that in our current one right now we have the assistant superintendent so we still have the old title for Dr Chastain okay that

160is in our current one okay really what's new is um one four the list of new materials uh I'm sorry line four yeah and then the yes okay then the standards including the materials um which meet certain criteria have to be removed and excluded and that's the lines 25 and the rest is pretty similar because we have a complaint procedure and a review process mm hm may not be as bad as we think folks it may not be Caleb all right um yes so I reach out to tsba to get some feedback on this the the first one option one is obviously tsba version of it they I was told that our policy that we already have in effect was used as kind of a standard for this so we are a little bit ahead

161of the game here um as Monica mentioned uh we would have to add in on option one um we would to add in that line for prior to the purchase new materials Librarians shall review the age and maturity level along with the reading level of the selected items for suitability so that would have to be added in um I did have a question here uh and Miss Bratton brought this up uh maybe I overlooked it on our policy um if it's already existing but Insert Title of employee obviously assistant of curriculum probably shall be responsible periodic for periodically reviewing the district's Library collection in line with the standards established below are you saying that's already in ours CU I don't think that I saw that no what we have is the assisted superintendent for curriculum

162and instruction oops will be responsible for Library collection development and then Library materials shall be reviewed to ensure the content aligns with state law and materials and that the materials have not been removed previously thank you and so for me I I like the way that it's written a little bit better on seven that shall be resp uh shall review periodically the libraries Library collection because here it just says it shall be reviewed but it doesn't give any type of time frame whatsoever so that would be one thing those would be two items that I would like to see added to our current policy um other than that there was a change in the the law uh I think it was surrounding obscenity where it talked about the I have it written down here the

163Law changes included language that suggests if the content in the book is found to be obscene and then it used to be when taken as a whole they added as when taken as a whole or in part so I'd like to see that language added as well uh that was something tell us what you uh so I'm not on a I'm not on a line okay um sorry no but there was a law that was passed went into effect July first and what it required was a change in the language which says that if obscene content is found it used to say when taken as a whole and now says when taken as a whole or in part so I can get that from tsba to share that with you Monica as well um that

164was sent to me by tsba so outside of that that's the only things that I think could be added um otherwise I feel like ours is working the way that it should um as far as on option three there is a restricted reading list I'll tell you my concerns with this and I'm speaking to everybody here's my concerns this restricted reading list should only apply to age appropriate material if it's obscene or sexually explicit this the law says to take it out okay so we're not going to violate the law by putting a a material that violates obscene or sexually explicit on a restricted reading list uh so my suggestion would be on option three which is like you said other than um other than the highlighted portion is is similar to what we already

165have if we add the committee or the this is lines 14 on page three of option three the committee or the director of schools or board on appeal may put the it says material I think we should add age appropriate material in the restricted reading list and require the age appropriate material to be accessible to those students that have written permission from their parent or Guardian I don't know if on page four if that that needs to be added to line three as well in front of the materials Madam chair yes can I ask um the restricted or mature reading list is not part of the state law correct correct Che I'm just curious like what what the purpose is of those like are we are we finding material that's in between like the explicit

166and appropriate for any age and that's where those things are falling can I follow that up wait Miss Bron okay I think a really originally I was supportive of restrictive materials list because there was some vagueness in the way that the law was written now that that has been clarified and in involves a part not just the whole like it somewhat makes that obsolete in the new law yeah I will I will say one of the reasons I was asking is because I don't know if it would be beneficial to to vote on whether we want to include those things or not before we start talking about all these language changes and part of my reasoning and asking too is I think it places an extra burden on our Librarians um to have to keep

167track of those types of things I'm kind of a fan of it's either appropriate to be in a school building or it's not and if it's not there are other places for people to get those if if that's what they want to read or they want their kids to read but that's just my school of thought my concern would be if we said that it was inappropriate to be in the library because it was not following state law but yet then we allowed somebody to check it out anyways on a mature list I feel like that's kind like like you're saying I it's a little bit contradictory was kind of Miss bton I have a question so what about the books that were challenged and they were deemed uh they were retained in certain grade

168bands there's about nine of them I don't have a list of them but one of them was hand men's hand tail and that was retained um in to a certain gray band so what are we going to do with the books that have already been challenged because the state law also says once a book has been challenged and there's been a determination you can't re challenge you can't challenge that at all so you only get so what are we going to what's going to happen to the books that have already been challenged but they do not fall um H they fall in the H appropriateness they yeah tomato stay where they are cuz nothing else can be done I right so they stay where they are right so that so then having a the restricted

169um if they were put in a restricted acces and the parent access to them then the parents will have the choice to make the final decision whether they want it or not because it still in part it still has stuff that may fall on the on the law are they restricted though or are they just appropriate or middle school and above I guess would be the question they were middle school or above at this point the rest of them had been removed and they wouldn't be available because there was no mature reading list so they would just be pulled from elementary school and left on the shelves in middle and high school yes but then there may be content that may not be suitable for sixth grader like for example there was a book that

170we had for eight it was an 8 through 11 years old and the theme of it was I believe in my opinion was too was too was not appropriate for 8th through 11 but it was moved to a middle school in that sixth grade and some kids are how old are kids in sixth grade they're usually about 11 11 12 exactly so that that content in there I in my opinion as a parent now it it can different parents May disagree and that's fine but I as a parent would have not allowed my child to read that book right but I think the question is if it's a book that's been challenged and it goes through that committee and that committee says this is appropriate for sixth grade and up then it's not a restricted

171or mature themed book they have deemed it appropriate for sixth and above and according to what you just said it can't be challenged again so that's just where it sits right but then we move it to where we give the parent the final say so they have we give the parents the option the choice CH to say we will allow my we will we're the ones who make that final decision but but how are you are you going through every book in the library to the ones that have been challenged if a book was challenged and the committee determined whatever but it still has content that is questionable then the parent makes the final decision at the end of the day so then are you suggesting that we submit lists to the parents of those

172books that have been challenged to let them know which ones they have well if you read the read the um paragraph it said to put the list on the website to have it available for parents to see on the website you can but are Would we not be can you correct me Would we not be going against state law then though if it has gone through that process and the committee has said sixth then up and then you pull it and put it on a restricted shelf where parents have to give permission I would be concerned that were then in violation of state law I'm all about there are a lot of books I think are inappropriate for student level but I'm just trying to to find a a marriage between what we're trying to

173do state law and all of those things well we have to remember this changed it when we started this this year this was not what the law said right so now we have an A clarification slide slant on the law I I too saw exactly what you meant and understood what you meant but now I with the new law I'm afraid that we would be against the law yeah okay I have a restricted list yeah all right so yes I I'm okay with keeping as much as the original as possible and not doing the restricted reading list plus we have in here during the uh Library Review Committee that if we it there's an option to restrict it to grade bands so for instance if there is an elementary book that shouldn't be in elementary

174schools but it's okay for middle schools it can be restricted that ban that is not a restricted reading list type no option restricted ban yeah and so so we're still abiding by the law we were doing that prior I don't think we need to add any additional language to that well I know what she did at first and it made sense it's fine it's the committee but with the law changing like this we don't want to be in violation of the new law agree the least amount of stuff we can change would be preferable Miss bton yes okay so there's another thing that's missing that should be included here if we're going to follow the law the F the new law also states that um if books have not been uh reviewed by the committee

175within 60 days then the peels can go toward to the uh the State Department of Education to the textbook and instruction and omission and that is something that needs to be written in there really yes but it's not it but we don't see that in here no but that is part of the new law the new law the law also states that if if within 60 days the books have not been reviewed by the committee then the Challenger has the uh option to take that book and appeal it and and have it chall reviewed by the textbook and instruction omission and it was by it was um one of the sponsored bill was Susan uh Lyn okay Madam chair well this hadn't been voted on what can I can I suggest yes maybe we can

176vote on it um having Miss Ridley let us know what would need to be added to our current policy the way it is to be in line with state law like only the necessary changes for to be in compliance with state law yes ma'am you may suggest that how would that work Miss BR uhhuh if I'm understanding correctly that would just be the change to line four of option option one which includes uh that's the prior to purchase of new material librari and shall review the age of maturity level that has a notation outside to it so I imagine that directly from state law if you're looking at Option One are to the purchase of new materials yes I mean I think we have to put that in here sh we think we have to

177I'm sorry so would we replace we have that I don't specifically that's the word prior is not in the state law huh oh it's not prior I just did a control F for public japter and the word Brier's not in it okay I'm reading it to make sure but didn't find it all right so Caleb are you saying we would need to replace our line for with the beginning of what's that PO on the number one policy well I was I was suggesting that that we might need to replace it but as Dr San just said the word prior is not in the new law that would be a major reason for replacing that line would be if it's at prior not we could it's not there right but it's he's saying it's not there

178okay was there not there it's kind of like the rest of this wall all right I mean it makes sense why would you not review them first yeah catch it on the front end I'm going to make a motion that we do add that line in I think it's appropriate I think it matches what we're trying to do here at the school um that would be adding in line four of the first option which is prior to the purchase of new materials librarian shall review the age and maturity level along with the reading level of the selected items for suitability that is my first motion as far as [Music] language do you want to are you looking at adding a list of new materials should be reviewed by blank or leaving that out we already

179have that we already have we already had that who is that assistant superintendent for curriculum instruction yeah okay chief academic officer yepo I like the old titles better that was something I'd like to go back and change I like the old titles better I can't get used to Dr suvan um currently I'm in charge of colle development and so we do have a we do have a procedure in place where we Librarians go through and look at age appropriateness now before they purchase anything so that's part of our current procedure as is an annual review we do trust the Librarians in the school level to decide what is appropriate for their Collections and then we review them annually so that would be a change from our current procedures if the central office is having to

180approve every title that is a that would be a ridiculous task right I just wanted to clarify that and that makes sense this is prior to the purchase of new material Librarians shall review the age and materity level and she said they do that okay well saying you're listed on line 17 and 18 y of the current policy Direction show we responsible for periodically review in the district's Library collection in line with these established standards and currently she already is correct I was talking about on the TSB on the number one line five where it says a list of new new material shall be reviewed by I was just cautioning that that shouldn't be the yeah that'd be rough correct yeah and I don't think we're even adding that portion I think we already have

181something in there for that I was just simply mentioning prior the line starting with prior line four Senate starting with prior anyone suitability which we are currently already doing I'm just wanting to put it in policy where are you yes well our current policy so technically it's not policy 3 because policy 3 has the restricted reading list ex yeah there you go our our original policy yes Cayla where are you adding that uh I would like to add that wel we pull up our current policy EAS go for current are you wanting to put it before Library material shall be reviewed online yes is this this is our current policy up on the screen right now yes yes please so that' be line five before Library materials and again this is just establishing the policy

182what we're already doing it's okay there's a lot of paper here so on our current policy it be line five right in front of Library material shall be reviewed we're going to add the yes the prior part is is it okay I put a motion on the floor is it okay before we get a second just for that language second add that to the [Music] current I'm going to go back and we are going to decide whether or not we need to put in the restrictive reading I'd like to make a motion that we use our current policy 4. 403 is the background for the changes we are making that Monica has instead of reviewing all these different versions second yeah anyone like to discuss that [Music] saying to use our currenty that yes now

183we'll take that one is what we're working with sorry Monica I know that just threw you all no it's none of those Monica's got it up here none of those okay I think it's all right all right what else the St policy that absolutely has to go in our Poli okay so the the standards starting on line 11 on page one all the way through lines 22 no they are we already have those they are in our current policy if you look on lines 8 through 16 we've we've already got those all right they're they're verbatim all right we all have to do I already got it okay what else the language starting with 23 we kind of have a version of that thank you whoops I forgot my microphone uh 23 23 down to

184the the second page um we have that under well version of that um on our current let's let's look up here our current it's on the it is yes removals of Library materials um like 15 through 23 I guess and this is this is the in whole or in part Mr Tidwell that you were talking about yes that's where that um L is found yeah so we need to make that change so we need to add in whole or in part as per state law because that's in here see in state law here it is in whole or in part contains nudity or descriptions depictions of sexual excitement sexual conduct etc etc etc so that has to be added yes so where does it need to be added version one that what you talking about

185version one yes that's right that's right say it again J so page one3 materials that criteria would add in in or in part shall be Miss Ridley which one of these three policies is closest to our current policy one two or three number two or number three is our policy except for the highlighted sections that's the new language that was proposed last okay so can we all work off of number three because I think there's still a lot of confusion as to what everybody's looking at um and we can just scratch out the highlighted part the highlighted Parts at the end with the restricted reading list well we can't scratch it out until we well ignore it for now ignore it for there you go I like that and so this is the state law

186you have up on the screen is that correct so we're looking at B number one and where in the current policy we need to insert that language is that correct right line 23 it's on page three lines 22 23 if you look at number two but we're working we we just said we were going to work on number three three it's got things well but she's going off of actual state law so that's really am I correct that that's really what it has to say because that is the state law language right it it does it just doesn't have the inh holder and part in the tsba model policy but it's it still says that well because this has like sexual excitement I don't think our there our current policy yeah oh yes yes yes

187we we've gone through this policy oh yes oh yes it's there little worried oh there it's further it's further TCA 396 what 11 yeah 911 91 here this is our this is are there too you need me to read those we're Los we're losing it that's why we've lost it here's our current policy here it's right here so on line 19 do we need to say which depicts in whole or in part or do we need to start the paragraph now now I've lost my like is it any picture in whole or in part or do we want to say which depicts nudity in whole or in part right so it needs to start as a new paragraph right on um 18 instead of saying any picture can we add it there I don't you

188move the where is the St where is this in part my part say a material that in whole or in part contains nudity so where I'm sorry um it's page three but where do you think that best fits did you say 22 or 23 I would just change this yeah and starting with any book I would just say any material which in whole or in part contains and then start nudity descriptions depictions blah blah blah okay so between lines 17 and 18 you're putting any material in whole or in part or in that's why yeah in par got no they removed it do that um we're looking at page I I have too many versions I'm sorry okay right right here um any book yes that's right change that to any material [Music] I would

189like to bring up because I know there's going to be a lot of confusion around this so I'm reading the public chapter 782 that tsba sent out right so it references the definitions in 391 17901 I'm not aware of any changes to 901 because it still says obscene means that the work taken as a whole lacks serious literary artistic political or scientific value because I can see members of the public coming up and saying that art books to be removed statues that have depictions or any book nudity or anything we still have the definitions OB seen because the public chapter talks about and a whole in part contains nudity as those terms are defined in 391 1791 so there's still 3917 901 where our definitions come from so just to make that public just because

190a book talks about new to your has that does not mean it automatically gets you could have Michelangelo's D you're not remove that from a high school library or a book that talks about it it has to go then go meet the definitions in 39 17901 which I don't which I don't think changed Miss Bron Monica sorry okay so Monica um bill h843 is the one that talks about having 60 days to review it's in here also it's in this public chapter I think I I found it while you were saying okay great I would like to add that there to the policy as well yeah it says 60 days from the date that which the feedback was received then the students students parent or guardian or School employee who submitted feed feedback on the

191material May request the state textbook and instructional materials quality commission to evaluate the material pursuant to 496 2201 M1 Miss BR I make a motion to add the language about um if the public I'm sorry I know I'm sorry I'm making moans and GRS over here I don't want anybody to hear okay go ahead Mr mes you're tired it's okay I'm tired okay we're all tired I know okay but this makes sense go ahead yes so I I make a motion to add the language pursuing to HB 843 uh to add the language um if if uh if a local Board of educ Education or Public Charter School any body body does not make a determination within 60 days from the date of which the feedback was received then the student students parent or guardian

192or School employee who submitted feedback on the material May request the state textbook and instructional mat materials quality commission to evaluate the material okay period so basically just copy that's a motion yeah that's do I have a second a second Madam chair can I suggest nine under complaints it would fall right after it says the decision of the commit may be appealed and director of schools shall report committee's decision to the board board May review and it's right before appeals to the director in the board good idea so we're adding the law on six I'm just going to put law on 60 days so I'll know where it goes so it would be page two line 38 we would add a number nine what with Miss rosales's motion motion right so we need to vote

193on the motion any more discussion that's a good place for it m Darvey any more discussion all those in favor say I I no anyone wishing to abstain we will be adding number nine on page two the law on 60 days question though because this is if a local education does not make a determination within 60 days so this is after it goes to the board does it not right so yes and that would go decision number six right and then decision of the board is final well not really miss um Brion so I I called the office to ask clarification so what is supposed to is that if a if a if a a compl if someone challenges a book and there's no movement on it there's supposed to be 60 days to for

194it to go through the process if it doesn't go through the process at all within those 60 days for whatever reason then at that point the Challenger has the option to take it up to the textbook Commission because we didn't it didn't go through the process within 60 days so it would fall after the committee complaints because if it comes to the board it's an appeal of the committee's decision right you're right yeah didn't make it to the board it didn't make it to the board is yeah it's the appeals I think I got that okay sure Mr Bron yes sir do we need to vote on the language that we added on page three about any material and whole or in part did we vote on uhhuh I don't think we vot we didn't

195on I make [Laughter] them I'm so sorry no you're good I making that motion to add the language you made the motion was seconded and we did not vote on it I'd like to vote on that motion second all in favor say I I I'll oppose no anyone wishing to abstain anyone wishing to leave Madam chair I'm getting Punchy yeah Dr Martin just had a great suggestion okay instead of making that number nine as if it's a step in the complaint process yes what if we just say in the case that no response has been received by 60 days and then have the but in the law I like that where do you want to just put it as a fresh sentence I just number nine that you just add that as a new paragraph

196before appeals to the director of schools in in a senate statement number nine it's not it won't be a number nine because the process will already have happened but in case that one through 8 does not happen within 60 days okay we've never had that okay so we got to vote on that first we got to go back and vote on the other one right okay or did we vote on it on it you did I'm so glad you voted on it thank you now we're going to look at what Dr Martin has said which is to add not as a number nine just as a sentence in case 1 through eight does not happen that doesn't sound good okay we got to work on that um in case there is no movement within 60

197days there is no decision within 60 days how do y'all want to say that no decision in okay in case no decision is is made within 60 days blah blah blah blah blah new law okay now I think I got that okay uh okay was that a motion yes I need a second thank you all those in favor say I I'll oppose no anyone wishing to abstain that new language is now added M okay I make a motion that we move the policy as we all the changes that we've made that we move forward with this policy okay except we need to look at the removing the restricted list because it I like it m Rosal I I like what that says and I know what you were trying to do and it was a

198good idea but it does go against the law I mean it goes against the new law so I love what you wrote Miss Rosalez so we need to make a mo some I need to hear a motion to remove the yellow highlighted areas I move to remove the second matal all in favor say I all oppos say no anyone wishing to abstain I think we have a new policy okay we don't have voted no can I no no what okay what else um only thing I want to bring up is our library View committee okay is working to some degree um it is working better than most places yes it is very contentious yes um what can we do people are not necessarily speaking any longer um in the meetings because it basically turns into

199a political Battlefield I'd love to tell you something different but that's it comes into a political Battlefield um and that's not the way it's supposed to be and I like that we have the Review Committee instead um but the review meetings are have turned into about a three or four minute meeting I would say the last one because nobody's going to talk here's my submission and we're done so how long a year change y yes oh the way our country has yeah yeah doubt nothing I was just bringing that up for disc discussion um I still like it better but I I know would you right want to address that real quick I hate to Caitlyn or KY they're there I think it's good for the policy committee to know okay great you all want

200to you have like a minute to tell us yes what have been the concerns that I I I think our suggestion at this point and the committee members have served dutifully I will say that each and every one of them um the after going through this for a year in good faith I think if we didn't have to meet in person and could allow them to submit all their comments in a written format uh would would maybe be a little more sustainable I I think that we have to do it in person because it's a a board appointed committee right we appoint so it so it doesn't have to be public they can submit their comments or their concerns a written form we have an initial training at the beginning of the year sorry we

201have an initial training at the beginning of the year with our Review Committee on in person with the process by which we undergo to review these materials according to our policy I think the intent to meet was to collaborate on the result and that collaboration is not happening um the meeting in person is not swaying or changing ultimately um their vote and report that they submit I understand is it it's not a law we have to make I was told something had changed in like the public meeting law that said something about if the Committees were appointed they now had to be public meetings I could be wrong that did changeed but I think what the question is now is do they have to meet like if they're all reviewing the books do do they

202have to meet I'm all for them not not meeting I'm just concerned with state if state law is saying that if the committee is an appointed committee that it has to be a public meeting and you the committee is submitting but not meeting are we are we in accordance with the law Mr Reed okay yes can you come back and let us know and we can look into that because yeah when they make that kind of suggestion from the people who are in charge I think we need to seriously consider what they have to say about [Music] it they can't speak get but that's why they probably allow to come see how the process Mr check that out and see if we do not have to make then we can can I second Mr tidwell's

203motion to move forward with the policy with the changes yes ma'am you certainly may thank you so much is there anyone else that would like to comment second thank you I think Miss Rose I think Miss Derby did second it but that's okay all in favor hi all oppos say no anyone wishing to abstain anyone hate my guts we are jour