001It is 12:15 p.m. I call this meeting order or special board meeting special call board meeting. Uh item number two of the agenda is going to be call roll call establishing a quorum at this time. The only one that's not present in the boardroom is going to be Mr. on one. Everyone else is present. Item 2A, announcement of this meeting of the Alice Independent School District has been duly called and a notice of this meeting has been posted in accordance with Texas Meetings Act section 551.043 of the Texas government code. Item three is going to be the pledge to United States flag and Texas flag and moment of silence. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with
002liberty and justice for all. Honor the flag. I pledge allegiance to thee, Texas, one state under God, one and indivisible. [Music] Okay. So, we're going to go item four, which is the public comments. At this time, there's no one signed up. So, we're going to move on to item five with the presentations and information. Yes. Oh, wait. That's my part two, right? Right. 5A is uh going to be announcement of the board training trustee training requirements for 2425. So at this time I'm going to read the under board education rule completing required education of each year of service. This basic obligation an explanation of sitting sitting board members as board president. I am required to announce the name of each board member who has completed the requirement continuing education, has exceeded the requirement required to
003continue education and is de deficit in meeting the requirement continue education. The following board members have completed the annual uh training team building training. Margarito Magues, Herman Arianiano III, Albert Molina, Jennifer Pera, Adrien Pena, Lee S. Rammon, and Cino Samura. The following board members have completed additional continuing education requirements. Margarito Mag Perez, Herman Aliano, Albert Molina, Jennifer Bara, Adrien Beña, Julie Es Rammon, and Celio Samura. The following board members have completed the bianual training and evaluating student academic performance and setting goals. Margarita Mares were I mean Herman Arianiano the third Albert Molina Jennifer Vera Adrien Pena LS Ramon and Sedulo Cidto Samura. The following board members have completed the bannual training and identifying reporting of use and dean Adrian Pñena and city Samura. The following board members have scheduled training to timely complete the bannual
004training or identifying reporting of visa trafficking. Lee Rammon Hermano, Jennifer Pera, and Abraolina. The following board members have completed the bannual training of school safety. Adrian Pñena Silamora and Ramon. The following board members have scheduled training and I mean completed the bianual school safety. Herman Alaniano, Jennifer Vera, and Albert Molina. Exceeding requirements continuing education is board member Adrian Beyon exceeded the required amount of continuing education by 12.25 uh hours, additional hours. Board member Celo Samura exceeded the required amount of continuing education training by 7.25 uh additional hours. And that is it. We're going to move on to item six, which is the action items. Good afternoon. Thank you for being here. The only action item is to recommend approval of the guaranteed maximum price package number two for the construction of the new Alice Memorial
005Stadium as presented by Junction and authorizing the superintendent to execute the GMP amendment. So I invite uh PBK Chris as well as David from PBK to give their presentation. Good afternoon Dr. Tavino, board of trustees, Mr. the board president. I'm David G. Dr. mentioned we're here to present on the GFP for package 2, the new construction of the uh Alice Memorial Stadium. So, um with me, I have Mr. Chris with Weaver Jacobs DC. And so we wanted to first just refresh where we're at as far as the overall design and uh and some of the items that we've uh been working with with Wever Jacobs to get to the budget that we need to uh in order to get this GMP approved. So uh we received bids uh two weeks ago um based on package
0062 and um we were working with Weaver Jacobs to get the price where it needed to be. So we've been going on back and forth. Um, and so there are some items that we uh explored to save on possibly some finishes, some of the materials and so forth, but without jeopardizing any of the overall square footage and the overall functionality of the uh stadium itself. So some of the items that we want to to present um this afternoon. So the overall site plan um nothing's changed there. the uh as far as the locations of the field events, the location of the stadium itself, the fieldhouse and the parking that we showing uh since the initial concept. And then we do show uh an option of the possibly additional parking there where the transportation was located.
007Um and so we gain some additional parking spaces just shy of 200 uh I believe. So, um, we also have a rough order of magnitude, which is a ROM, uh, for that scope of work that we'll touch on shortly as well. See what that cost would be to demolish the, uh, transportation and to build some additional parking in that area. That is not currently included in the GMP price. Uh, but we had asked Weaver Jacobs to provide a rough order of magnitude as far as what that cost would be off of that. So, um just a blow up of the site showing the u the layout of the stadium itself, the visitors and the home side, the concess concession field house and the field events and the scoreboard location. Um and then the bus drop
008off and pick up there on the north end. And then the floor plan, nothing has changed as far as the floor plan as regarding, you know, uh reduction of square footage. The plumbing fixture counts remain the same. Um so we just wanted to to show this is what we had presented initially um during the initial concepts the main entry into the uh stadium itself there on the west side and the uh team store the storage hide closets etc for the lobby into the elevator and just a blow up of the restroom and the concessions area on the home side. This would be the home um southside and then this is the uh the visitors uh a blowup area of the concessions and the men and women's restrooms fixtures as I mentioned the number of floating
009fixtures remain the same and then the floor plan of the press box u square footage stay the same spaces and the functionality remain the same as So, and then the fieldhouse, same square footage remain the same. Uh we did look at some design elements as far as the canopy that we're showing along the rear rear, reducing that um for some savings. And then there was the uh an overhang that we were showing at the main entry um that we reduced as well um to uh to save some cost. So you can see here the overall look of the home side showing the chairbacks with the letter A and then a view of the west side the main entry. Um the the difference from the uh previous concept where the wings that are on the sides
010of the uh the roof that come down the side of the u of the brick work of the big white columns that are shown on either end. Those wings came down a little bit further. Um there was a lot of support structure associated with that design columns and so forth. So we brought those wings up a little bit. So the roof line and everything remains the same, but we were able to explore or we were able to achieve some savings by reducing a bunch of metal structure. Um, and so the look remains the same. We just reduced the depth of those wings. We brought it up a little bit higher. The other item is the brick. So we uh changed the brick to a smooth face CMU block. Um, so the color combination remains the
011same. Uh, it'll be a colored block. Um but there's a savings with the smooth face block because of the size u material cost and then the labor to install the block and it's also quicker uh to install as well. So those were all elements we uh considered. This is just a a blow up of the main entry. This is the underside of the beach in the concourse area. So the one element we explored here were the metal panels that you see in the background, the gray metal panels just by change of manufacturer. We were able to save some money as well. We still have the it's a prefinished metal. It's still we still have the warranty and the guarantee from the manufacturer that was requested as per specifications. It's just a change in manufacturer, but
012the look remains the same. This is the other side of the bleachers. And this is a view of the um of the multi-purpose room in the text box. So the one item that we looked at were the countertops here possibly going to a laminate surface instead of solid surface counters. And then this is the entry on the east side. This would be the visitor entrance. So we're still maintain we're still maintaining that entrance. So we believe it was important. Um this is the interest of the visiting team. It's going to be coming through the fans, visiting fans. So um you know that they're uh entering into Alice Mor state and then the fieldhouse. This is a view from the main street. Um so the one element we changed there was a metal coping we had
013above the uh the the text the signage. So we reduced that and we were able to explore some savings there. Um and then same here as far as the brick. We changed the brick to smooth blade CMU that's uh integral colored. Um so it still has the same color combination and overall same look. Square footage is the same as well. We still have the signage field. This is the back side of the fieldhouse. As you can see the canopy that's under the uh signage that says um that canopy extended from end to end the entire width of the building. Um, and so we reduced that um, for some savings there as well. So we just wanted to show what that would look like. And then we have the uh, so as far as cost savings.
014So I don't know if you want to jump in. I can go through the list. Yeah, matter we go through it together. Okay. So these were some of the cost savings items. Um and so we thought it was important to uh to go over these items so you can see the value um that they were bringing as far as cost savings. Um and these items we all had also discussed with administration as well. So um and these are also items that we recommended to proceed with for the savings. So item number one is the removal of the perimeter perimeter fencing. So we had fencing around the entire site, all the parking and so forth. Um so we were able to to utilize some savings there by eliminating the fencing around the parking area. The stadium
015itself would still be secure. um you know the concessions, the stadium, the track, the field, the fieldhouse would still be secure, but the parking lot would be open and we would just add some barricades at the entrances um similar to what a car lot has um so that nobody could drive in there without it being unlocked. But there was a substantial amount of savings just cuz it's a big site to put a hurricane fence which was a vinyl face chaining fence that we were asking for around the entire perimeter. So you can see the savings for that. um the savings for the change in the metal pan metal panel manufacturer. So that was a pretty substantial uh savings reducing the canopy on the south side. Uh as I mentioned they're on the south the back
016side of the fieldhouse. Um so you can see the savings that we uh were able to achieve for that uh change in lighting manufacturers. So this is just the cost savings to changing the type of light fixtures that we're calling for throughout the facility. This is with the exception of the uh competition lighting that's still muscoll. Um that's still a light show. Um this is just other lighting that we have within the buildings themselves. So it's just a change in manufacturer. We still achieve the foot candles that we need and we still comply with code. Um uh some of the uh restrooms where we had tile on the walls. So we reduced the tile to explore some savings there and uh the tile that we were calling for on the floor. So, we would just
017have a sealed concrete and some epoxy uh finish. So, I think you skipped number five. Oh, I'm sorry. Oh, the HVC and the public restrooms. So, typically the restrooms are just exhausted. We were calling for an HVAC system in there for them to be conditioned spaces. Um, but as you can see, the savings there is pretty substantial to eliminate the AC. It'll still be ventilated. Um, but the uh but the cost for the air conditioning is pretty substantial to eliminate. So, we were recommending eliminating the HVAC in those spaces, which is pretty typical for um you know, these types of facilities. Um um just to add to that, you know, the mechanical systems that are needed for these restrooms, you know, there's the maintenance um and the running of these units constantly for a facility
018that's not used, you know, as often for a small percentage of time throughout the year. Um but they would still have to be run, they would still have to be maintained. Um, so we felt it'd be best valued just to have the spaces ventilated uh for the savings here. Um, moving on to number seven, uh, finishes the concession walls. We're calling for FRP, fiber reinforced panel. So, we'll just have CMU and it'll be epoxy painted so it be durable. Um, same thing on the floor. Um, so we'll have uh sealed concrete floors in the concessions and then the uh removal concessions equipment. So we're calling for quite a bit of uh equipment um in the concessions. So this will still keep the uh three compartment sink, the counters and the tables. Um and we still
019have the ice machine as well, right? Yeah, we still have the ice machine. So everything like as far as the hot dog warmers, some of the other uh roasters that we're calling for other equipment that to that extent that we were asking for, we ended up eliminating that for that savings. And I I understand that u but there will be receptacles and everything available that they can plug all their equipment into. The countertops will be stainless steel. um they'll still be there and the three compartment sink uh for code will still be will be there as well. Um reducing the landscaping. So we had landscaping throughout the whole site. We had trees, we had shrubs, we had irrigation all along the west side the property from the west side of the parking up against southerntherlands.
020We had landscaping out there. So there's a lot of cost to get irrigation out there to get controllers and wiring and so forth. So we reduced a lot of that landscaping, kept it around the stadium itself and the main entrance. So we were able to utilize savings for that uh structural steel uh adjustments. We were able to reduce some of the steel sizes, steel members um and depths of of some of the items. So overall steel cost, we were able to utilize some savings there as well. um doesn't jeopardize the structural integrity of the building. Um we do have the emergency responder system as well. Um it it's been required in some cases, but it it's certainly requirement here for the city of Alice. So there was quite a bit of savings for that. Um
021and the I guess just to touch on that that is just a an enhanced system for you know long corridors and closed facilities. um and um it'll help with the communications in those spaces, but being that this is a stadium, the buildings aren't as big, uh we don't believe that's going to be an issue or concern. So, um we did have some mechanical uh some screens on the roof to conceal the mechanical units. So, we're uh we're eliminating those and we're modifying some of the parapits to be able to conceal that equipment. um modifying the aluminum storefront at the press box. So, we were able to make some reductions there for the aluminum storefront to have some savings with that. Uh the washer and dryer, we're calling for a commercial grade washer and dryer in
022the fieldhouse. Um in conversations with the coach, it's not needed. All that is done at the uh their current locker room. Um, so as far as the equipment, we were able to uh eliminate the equipment from the scope, but we will still have the infrastructure and the connections in case equipment is added in the future. Um, we remove certain sections of concrete underneath the bleachers. Um, so those areas would just be replaced with gravel instead of having concrete throughout the whole underside of the bleacher area. Um, so there's some savings that we can utilize for that. the booster pump. So, we were calling for a booster pump um in order to maintain the PSI that we're needing for the water pressure, especially in the uh up to the press box. Um but since then, we
023were able to get another flow test by a certified u testing uh agency and um we do have the flows available that we are needing in order to eliminate this poster pump. So, it isn't required. So, there's substantial savings for that. um exposed painted ceilings in the concessions and restrooms. We were calling for a layin ceiling. So, we would be eliminating that and it'll just be exposed structure and it'll be painted. Um so, what do you mean by exposed? So, this was going to be So, we were calling for a ceiling of this. Um but to eliminate that, you'll see the underside of the structure. You'll see the joist and so forth, the deck, but it'll be painted. So, um, we won't have an acoustical ceiling, especially in these types of areas like the restrooms
024and so forth. Um, and the concessions. Um, you know, we don't think it's necessary to have. We were calling for it initially. Um, but then that also, you know, helps redu reduction in cost for the material, the labor, and then also the type of lighting. It's a cement finish also, right? On the flooring and stuff. Yes, the floor is going to be cement. I mean, to me, in my opinion, it's going to look like it's not finished. Um, we can show images of past projects where it's painted. Um, cuz that's William Adams, that's what we did to it. And now we had to go and put ceiling, paint the sidewalk, put tile. We did all kinds cuz they left it kind of like that. So, that's something that we can still look at. I mean,
025we identify it, but I mean, it doesn't mean it goes away completely. We can look at that and see if we can add that back in. And you said you'll show us images of that. Sure. I've been showing past projects where we have that early in those types of facilities just so you can see what that look like. And we usually use a it's a it's a black uh what they call fall dry dryf fall uh paint. Um so I mean unless you actually look up there it kind of disappears from your your view. Um and so if acoustics are are you know a concern as well we can probably address that in other means as well. Well, we can definitely share some pictures of other projects so you can see what's been done in
026the past. [Music] Um, I lost my number 18. Okay. So, the metal, as I mentioned in the press box, we had those wings of the metal panel that came down on the other side. So, we were able to reduce that. Um so there's some savings with that. Um a different air barrier system for the um building envelope. Uh so just a change in the manufacturer, there's some savings associated with that. And then the uh the change of brick to the uh smooth and the split face CMU uh in le of burnish that we're calling for. Um there's a savings associated with that as well. Um and then um the mortar um going with a standard mortar, a color instead of a colored uh pigmented uh mortar. Um changing the plumbing fixtures. Um the requirement to
027just buy all American um that would be some savings associated with that as well. Um rerouted sanitary sewer to an existing manhole instead of adding a new. So there's some savings there. Remove the 3-in bore of the road. It was just part of the scope alert that if we could reroute some different things, we wouldn't have to do that. Okay. And then removal of the concrete enc casement at the electrical feeder. So if they run the conduit instead of having all that encased in concrete, um we'll just uh mark it with tape. So if they're digging in the future, they'll see the tape and know that there's electrical conduit in that area, which is so there's some savings utilized for that. Um different type of seating types. So wherever we do have uh suspended ceilings
028just the change in manufacturer um and the um the change in the uh countertops. So um and do solid surface um using acrylic. Uh and [Music] um as far as thermostats instead of using like a BAS uh control system just using um thermostats which is I believe currently used in most areas. Correct. Micro uh thermostats Michael. As far as thermostats just regular thermostats primarily what we have already on campus, correct? instead of electric. There's no need to go through a medicine system for that for the amount of usage. And then uh modify interior walls of the fieldhouse uh will maintain the performance. So there's some savings for that. And then the uh electro voice speaker um different type of sound system. So there's some savings for that. And then the uh changes the exterior walls.
029So we would go to a single wide CMU um instead of having the brick face. So we had CMU and we had a brick face. Um so we'll be able to achieve the same look with single Y CMU. Um so there's quite a bit of savings that and that would be for the restrooms and the concessions at both the home and the visitor center. So sorry I ran through that quickly as I could but if there's any specific questions please let me know. Um so regarding the overall project budget for the 2024 bonds 38 million um item number one identifies the uh stadium lights that were uh installed for baseball. I changed it on my iPad. Sorry about that. Okay. So overall budget 38 million. Um and so some of the costs already associated for
030the bond package were the stadium lights for baseball and softball. those already are replaced and they're already working and that that cost of work um associated for that also the GMP package one which was demolition of the stadium um the cost associated for that and then currently GMP package 2 is for the new stadium um so we're showing 34 million 493,750 um and then also the soft cost associated with the uh with the project itself any fees furniture equipment uh geotech that was already performed, some surveying that was already performed and the materials testing that we'll need throughout the course of construction. So the fees associated for that. So a bond grant to 2024 bond grant total of 37 million 9999 68. So 32 cents. The the one thing to add the GMP package 2
031as identified in item number three um that includes a synthetic turf turf system but that is the helis synthetic turf system which does not include the uh the cooling infill that's just a standard uh synthetic turf system. So we identified some consider consideration of some additional cost items um which would be to go to field turf and build helis to also in include the cool play the cooling infill would be an ad of 319,000. Um and then the other item was to possibly add back the AC and the concessions at the home concessions. Um that would be an ad of 160,000. So that's something that's still to be considered. That would be added to the uh 34,400,000. So that'll bring the total for GMP package 2 to 34,973 612. Real quick, does that include the
032shot pad? No. So the base item number three does not include the uh the shock pad um with helis currently. So, if we were to add the uh shock pad and the cooling infill, there would be an ad for the hel system as well, which I think was you get the shock pad, it's 2 Yeah, we just did the math earlier. Sorry. Uh 221 822 without the shock pad, which I think you can do it without the shock pad still, but it's still 126 202. So, there's a little difference in in those numbers. And the shock pad is for so for the helis system in order to add the cooling field they have to include the shock pad as we understand. Um so it's a difference in those two is it's compare apples to apples.
033Correct. I have a question. So the total savings that you just presented to us, these uh 32 items, that totals like the grand total for that million is that 3 million? Under three million um without doing the the exact math. Um when you when you add everything up on our end, it comes out to a little over three million, but there's there's a couple of either or options that Right. And so it's it's a hair under three million. I don't have the exact number there, but uh yeah, start. So, I do want to I do want to uh do want to mention that, you know, soon even though the GMA would be approved um at whatever value the board decides, we're still going to continue to, you know, work at additional savings. And so it'll
034be a continuing process as we move along to see how we can, you know, save as much money as we possibly can and also try to get as much in as we possibly can. So there may be some things depending on savings elsewhere that we would put back in as we progress. And so we'll continue to update the board, you know, monthly as we progress where we're at, you know, any savings that was utilized, any ads, I want to be transparent, you know, any possible ads, at least you all are aware and we can continue to track that. So um I know in the CMR process there is what they call a buyout savings. Um so if there is an opportunity where there is some buyout savings as they start contracting and buying out these
035subcontractors and vendors um you know now that they have set numbers um there may be some difference in cost savings um based on the original estimate uh or ads. Um, so that's a different line item that we'll track as far as buyout savings and we'll continue to update that monthly to see where we stand. So, so yes, we want to every month give you all an update on where we are throughout the project. And there's still work to do to get to the 34 uh, million493,000 um, you know, to to get to that cost as far as savings that we still need to explore. Um but then the ads if we're looking at field trip and we're looking at adding the uh concession or the HVAC back into the concessions um or anything else, right?
036Or anything else, right? Um something else we'll have to cut, right, to be able to add to those add those items back in. So and and I know I'm not going to be here for the next so this will probably be the last time I talk to you all. But one of the things I want to emphasize to to the board of course too because I'm you know one thing that we're looking at is we're talking about the turf and the and the cool play right the thing with the cool play and which I'm sure some of the guys know is that it needs when did it they didn't have the cool play so it was so hot on that field that like I mean it really made it difficult for the players or people
037that were playing on the field. So the cool the cool play thing needs to be an addition that we need to either cut somewhere else whether it's something that you know to me where it doesn't affect our kids you know anything that affects our kids is important to to to me as a board member you know and to our community because I think that we should cut where the adults you know are not going to get something because the adults are not the ones that are you know playing on the field we're not the ones that are going to see the best things you know I want the kids to be able to see that I want the kids to receive all that stuff you know so if it costs us to cut somewhere else.
038That's my opinion, of course, you know, then we need to do that. The other thing that that I want to bring up is and we've talked in the past about is, you know, the difference between helis and and field turf, you know, because we've had Heelis before and we had issues in the past with Helis, you know, we had them in the indoor facility. We had issues with with them at the indoor facility, you know, we had with the turf there, you know, we couldn't get them to come back. We couldn't, you know, I talked to our previous um uh JD, he he confirmed that we had those issues. And as a matter of fact, he he moved to another location and they got they went with the cheapest turf again because well, you know,
039we want to try to get it cheap, but the same token, my understanding is they went to the cheapest bid and they got Helis again and they had issues where they had a seam, I guess, that needed to be sealed and he received a package in the mail and instructions on how to repair it, you know. So take it as you will, you know, and so I just don't want us to make a decision or not us because I'm not going to be here, but I don't want you all in the same token and, you know, us to make a decision based on, you know, what's the cheapest thing and and then not get a a quality product either, you know, because in the long run, we're looking for this field to last another 40
040years just like we did with with with a concrete stadium that we had. But again, we know the turf's not going to last four years, but you know, we definitely want it to last as long as we can and allow our kids to be able to play on this thing as long as we can and not have, you know, issues with the turf where our kids are not going to be able to play on it because the purpose of the turf is so that it's played on every day and multi-purpose, you know, whether it's the band, whether it's soccer, whether it's, you know, the whole purpose we're doing this is because it is going to be a soccer field, it is going to be a band field, it is going to be a football field.
041It's just not a football field like we used to have before, you know. So, my my deal with that is that we not only we got to pay a little over, you know, we should take from somewhere else that we get a person that we know is going to come back and fix issues that we're going to have versus somebody that's going to be like, well, we gave you the cheapest you had and you bought the cheapest turf and so that's what you get, you know, and I'm sorry, we're done with you all. You all already paid it. We already bought it and y'all are on your own, you know. Um, that's just my opinion on that. As far as the concession stands go, I've been on it. You've been in there. No air condition.
042It's hard. It's very difficult. You know, as far I know that he was concerned about the the tiles, but I mean that's what we had before, too. You know, there was nothing really on top, you know. It doesn't have to me the concession stands don't have to be pretty. Nobody's going to see the inside, but the people that are working in there, you know. Now, the restrooms on the other hand, maybe that that needs the tile to make it look nice. But like the concession stands, I think we we we have a we have an ability to I mean I'm sure the the B I've been to the band one. I've been to the booster one that we have and I've seen the other ones. And I mean this compared to what we had before
043is like 100% better. You know, it's going to be 10 times better than what what we had before. You know, it's it's it I think that we're just going to be blessed with what we have and and you know, it's to sell food. We're not there to, you know, be in there and and, you know, watch the whole game. We're going to be in there working and everybody that goes there expects to sweat and have issues. But we definitely do need air conditioning because that's going to that's going to kill it, you know, as far as how hot it is in there. And we have an AC running 24/7 and you still sweat, you know, and then it's going to be open. So, you're just getting here. Yes. I do I do want to add
044that the concession building itself I mean the roof will be completely insulated and the the cells of CMU will be insulated as well. So and and that alone will help with the heat, you know. So if it does have an air conditioner, then it's probably going to be a lot cooler than what it's been when we deal with it because I think it was just a roof in the wood and that's it. It probably didn't have no insulation where we had before. So it's going to be twice as better, you know. Um, and and you know, I'm sorry that I'm being very opinionated, but you know, and this is my last time I'm ever going to be able to talk to you'all about this, you know, and I just want to make my concerns clear,
045you know, and uh I'm sorry public. Yeah. So, that's that's my that's my genius, you know, when we're looking at this at this project. It's it's a major project and we've you know I think that we we've been successful with all our projects that we've had here at LSISD and we've never let them get out of patrol and and I think that y'all are going to do a good job doing that. And and my deal is that this is for our kids, you know, and that's who it needs to be for and that's what we need to keep in mind is that it's it's for the kids, not for us, you know, and and we need to give the kids the best and and that's really all I say. Thank you. Thank you. question. Yes,
046sir. I've never seen it. What's the allocation on the field turf? How much are they allocating right now? So, the field turf number to include uh the cooling infill would be the 319. No, totally. refer to the natural gas field. I think do you think I have a copy of you? I think you have this behind me. So you say this. Yeah. The numbering on the bottom of the where it says pages. Those are not right. So apologize for that. That was my part. But it'll be on the what it says page nine. Not actually page nine, but I think yall have a on the bottom it'll say page middle page say page n. Yes, sir. So if y'all if y'all go to that sheet and kind of right there in the middle um kind
047of on the left hand side it says 10 mm full forward embedded synthetic curve track surfacing system. So that number right there is 3,569,037. That is Helis's number right there for a complete turnkey track and football field. Okay. So that's everything. So basically what that number consists of is when if it's Helis, they show up. We've done all the dirt subgrade and then they basically build the track, all the concrete, do all the surfacing. They do all the turf infill, all the gravel, all the drainage system that goes in there. That's everything turnkey. to do field turf. It's an additional 319 319 262 added to that. So, I hope that answers your question, but we don't have it broken out specifically just for the turf. It's it's kind of a turn. It's a track and
048everything. It's a turnkey scope for them. Now, my question is uh so if it's 3.5, but if the pool play it would be more it would be 122 more to get. So when they gave their bid, they didn't even give the top of the line bid. They gave us like a lower end. So the base bid for everybody bidding it was just a basic turf field. So basically gave us their basic price, field turf gave us theirs. And then both contractors listed out options to get to different systems. So like the eco for field turf was a listed option. Ellis has their backwards. Sorry. Yes. Field turf has the cool play. Ellis has the eco. So basically we can pick and choose from those menus of options that they offer. It's just I know we
049like to use the term apple samples but with their systems it's not necessarily apple samples. So we try to even the playing field. Um and so we have them break out those numbers so we can see what it is. Right. So filter if they're cooling infill doesn't need to have a shock pad. They're able to achieve that with the infill the pellets that they have as part of their system. for helis to include equal therm they have to include a shock pad so it goes hand in hand so we try to you know separate those numbers so we can see where it is um and so that way you know we try to even the the pain so is that where Dr. was saying that it was like 100,000 difference if they both did the
050same kind of like I know it's not apples to apples but right so we would have to add you know theund 22,000 to add for Helis to add the cooling uh info Um there is the shock pad question right the millimeters. Yeah he's saying it's optional it's not needed but it's it's not I don't know it's going to be needed research that one or the other but um so what was the criteria to put are helis versus filter just cheap the one that was cheapest or how does that work? So the base and I don't have the specifications but the way the spec was written is pretty much you know the depth of the of the what's the word I'm looking for the grass the the term for the grass the strength I get the
051filaments the filament the thickness of the filament the length of the filament um the Gmax the performance and so forth so that's kind of the base so they both have to at least provide that, right? And then the the cooling infill system, we ask for a certain amount and certain amount of volume for the infill. So, they both have the same cuz they're both going to say, well, our system only needs this much infill and our system only needs this much infill, right? And one may be less than the other. So, we tell them, no, both infills need to be this amount and this volume so we can see what that number is, you know, in comparison. So they provide those numbers but then they also provide well our standard is typically this so you
052can deduct this and our standard is typically this because they want to try to you know whittle it down to where it's in their favor right one or the other. So that's where we try to compare the two evaluate the two and then you know so answer your question though the reason they're in they're on this pricing sheet right now is because they had the most had the most efficient qualified lowest bid. So, you're dealing with two contractors that are really, I mean, I'll just say it, they're they're one they're they're the only two locally that will probably end up doing this job. If there's a third or fourth, then they're coming from out of state. So, we don't want to warrant not necessarily warrant talking to those folks, but we know that there's these
053two guys, right? And our for our recommendations, both can do the job. We have great success with both companies. So, for us, we're going to put in the lowest number, the one that has everything that they need to get y'all what y'all are needing and to provide the lowest price for two reasons. First and foremost is because it was a little over budget, right? The pricing that came in from everybody exceeded the bond dollar. So, our goal is to get it as low as we possibly can, but not compromise quality. So, that's why Helis is in there. If Turf had a better price on day one, we would have had Field Turf in there. So, in the spirit of competition, do y'all ask for a best and final? I I think that's something we'll continue
054to negotiate. Correct. You know, to try to get where we need to dep depending on the system that, you know, out of prefers to to head towards. Um I do want to add that either either manufacturer, either vendor, right? I mean, the oversight's going to be there. We're going to be on site. We're going to be sure that they're installing as per the specification. You know, they're following the criteria. You know, making sure that it's installed as it should be. Um, and then also, you know, any warranty items and so forth. So, I mean, throughout the process, I do want to reassure Alice that we'll be there, you know, as an advocate for Alice to be sure that they're providing exactly what they're supposed to ask for specifications. So, so I have a last question
055that they provide references for y'all to follow up on. We don't need references personally just because we've experienced working with them handinand on projects. So, um, for us that's not needed. We know what they're capable of and and what they're able to do. So, and have you heard of Mr. Pettis's? Uh, so I was just gonna prior to I saw you pointed. Yeah, I was going to point to you. So, I don't I mean, I know the contractor that built that building, and again, I I don't know the ins and outs of the issues that y'all had, but just like uh David was saying, we as a company, Weaver and Jacobs, we we stand behind our name, our reputation, and our our work, right? And I don't know if I can say that for the
056same GC that did that multi-purpose building for y'all, but we're the strong arm when it comes to whether or not a subcontractor is going to fulfill their warranty requirements. And a lot of times, um, if we feel like they should do it and they're not willing to, we're going to step up and do what's right on our end because again, y'all are our client, right? Um, so I I don't know what experiences y'all had with them, but I know we haven't had any warranty issues with either company, whether it's Ellis or Field Turf to where they didn't come back and say, "No, let us fix it. Let us make it right." So, um, but there's always there's always something new that we can't think of, right? But just wanted to offer that to you. And
057I appreciate that because you are a different uh project manager than the project manager we had before. And I think that the public, the community needs to know that because now that we're being as transparent as we can with numbers and providing uh diagrams and everything online, there's that that creates the buzz in the community. And so it's important that the community know that we have a new uh project manager and you stand before us and you're here to answer questions and you have uh we selected you because you had a reputable uh resume and you've done great work locally in other local uh surrounding districts. So, I appreciate you saying that and addressing uh the concerns that we have because those are the concerns that we're hearing in the community. So, thank you. And
058that goes for everything beyond even the turf, right? That's everything. So, and I know the question of grass came up, but I just feel that, you know, as far as grass goes, I don't think that that's a compromise that we should go with if it's cheaper just because we we promised a field that that's going to be multifunctional, you know, and be able to be utilized all the time, you know, and I know that we we've already vote on that, too, if I'm not mistaken, right, Jenny? Well, that's what I'm trying to figure out. But yes, you it was and my assumption my assumption is that it was in the December board meeting December board meeting as a as one of these kind of things that they brought to you, right? So yeah, you know,
059so I just don't feel that compromising on, you know, removing turf to put grass is something cut out to save money, you know, because then we're going back to going back to a grass field which is not playable 24/7, you know, we have to let it rest and then back and forth and then it just becomes more I guess not the word I'm trying to do for but it's not going to be feasible for us to use as much as we can Well, not so much saving, not just a saving, but like right now you've cut out a little 3 million is kind of the the same price as the char the le. But earlier on, we've been under 38 million and you're saying we're 73 million. It was still back at 38. I'm a
060little confused which cost went up. So costs went up all around. I mean, come the new year, there's going to be an increase, right? And then there's also the concern of tariffs, which everybody's been, you know, aware of. And I think some of the numbers are factoring in some cost of I would I would be lying to you if if I didn't say that any if not most subcontractors that we got bids from, whether they were the lowest or the highest, took that into account. Right? If you were all business owners and you knew that you were going to have to buy materials four to six months from now and the pricing that you're getting from your steel vendor is only good for 10 days, you're going to factor that in, right? They would be
061idiots not to. So, I can I can assure you they did. Um, but once we get this locked in, that's a that's a done deal. They really can't come back and say, "Well, my stuff went up 2% here and 3% here." Now, if something weird happens and something goes up 15, 20, 30%, we none of us could forecast that. Then we'll probably have to have a conversation, but I don't think that's ever happened in in in our lifetime. So, I wouldn't expect that. But, but that's why also every month you would come back to report where we're at and that way we can see if we're we're continuing to save or continuing to add, right? And the time factor too, I mean, the quicker they're able to contract these vendors and get them lined up
062and, you know, contracted, um, you know, is going to be key as well. So, the longer that takes, right? So, is that what you all are going to be doing like after this meeting, we approve the guarantee price, you all are going to start locking in vendors or as soon as they're contracted and issued a notice to proceed, then they're going to start working on contracting subs and vendors. Correct. Our work really starts then. Yeah, I mean we we've been working hard for the last four to six weeks as far as the bidding and the cost reductions and all that, but when a job actually gets awarded, approved, and and initiate to go forward, that's when that's when the workload really starts for us. It just I mean, it just it's a dump trailer that
063just dumps it all on us at one time. And we've got so many things that we've got to do in different directions. So, it's a it's a little chaotic for the next couple of weeks, but but Yes, sir. Yeah, we start right away doing that. Going back to what Maggie said earlier on the quality. So on these bids and you know probably better Chris what's the the wear and tear like what's standard for turf to replace it 8 to 10 to 12 years I think 10 years is the common number that most people use other than that side and I think you know um I think that's the more the more you use it shorter right the more you use it to create a if we use it more frequently yes sir so and at
064that point. I mean, if you're replacing it with turf 10 years from now, you know, it's pretty much just the turf itself. The subgrade drainage and all that remains as it is. So, I guess it's like replacing the carpet. You let the carpet out, you're putting new carpet, right? So, um you know, there shouldn't be any major uh work to be done 10 years from now if the field is to get replaced. And what would be the cost of just replacing the carpet? Like you said, I wouldn't know off the top of my head, but I mean it wouldn't be, you know, the 3 million um cost. It would just be the turf itself and any infill and the labor associated with it. So, we've never done that directly as a contractor because generally that
065goes straight to the helyses or the field curves and we never we're never even called, right? because they they're going to do it turn key. But I would imagine, which I hate to shoot from the hip, but um you know, for a football field, you probably talking somewhere around 3 to 500,000, I would imagine. That's just me taking a stab at it. Could be. We have to replace it three times before we pay the bond off. So that cost, right? You know, I have no idea. You can budget for that though in your M type stuff down the road if you needed to. But yes, sir, you're right. Yeah, concern. Well, the same thing with rooftop units or any mechanical equipment. You know, you're going to be replacing condensers or you're going to have a
066motor goes out. I mean, it's just your normal smaller items. And in the same token, we're also, you know, not paying for somebody to maintain a field. And right now, we're paid $60,000 to have somebody maintain a football field, or we were paying $60,000 a year just to maintain a football field. So, save that for 10 years and you've got yourself new turf probably. That's just Yeah, that's just like the water itself. It was Oh, that wasn't even including the water or the employee. That was about How much was it, Michael, to maintain that field? All three I mean all three fields. So, probably 75 to 80,000 a year just for And that's and that's for a good rainy season. So, you start talking about foliage and you start if that water's not getting down
067to that. So, You're talking about dead roots where we're going to have to replace certain sections. It's just a right now with the water restrictions as it is. I mean, it it's it's not good. And so, we're talking for football field 75 to 8,000 a year just in all the applications. Yeah. Yeah. That's just the application. That's not the employee working it, right? That's not including that's just Yeah. And then at 8,000, that's 640,000 in 8 years. So that would given us enough money to probably replace the turf. We're planning on replacing employees though, right? I think we probably would replace No, we probably move them to do other stuff. For replacement of turf, it's like5 to 8 a square foot for turf. Turf to do a grass field. It's probably a little over 300,000.
068that's not counting prepping that dirt and having soil samples in order to make sure that it's native with grass. So, it's not really a big issue, but could be a big issue down the line, especially with the drought that we're having right now. So, it plays havoc and uh I'm seeing it now. We're lucky with the baseball field that, you know, as good as it is with the couple of rains that we've had, but our guys unfortunate to have a team out there that, you know, goes way and beyond to make it look the way it is right now. So, regarding the uh site for the transportation, we provided a sketch kind of just showing a parking lot layout, how many parking spaces we could possibly add once that area was completed. So, we asked
069Weaver Angels to quickly provide a ROM of rough order of magnitude. Um, so this was kind of the the cost he was quickly able to to come up with. So we kind of broke everything out as part of what he would anticipate or what was anticipating the scope of work would be with a grand total of 1.7 or this is just an estimate. It has not been designed. This isn't a hard dude. Um, this is just a as I mentioned a rough order magnitude just general idea based on visual and preliminary data of additional markings. So we don't want to share. So there's a chance we can say it's a fuel system. We were told that I think so possibly because I I think uh neighboring districts may have use for that above ground store.
070In fact, I'm pretty sure there is a market code for the above ground store unless we're going to reuse it at the new facility. No. Oh yeah, we have we're still evaluating the surveyor and will the inspector finish the work? We just got the report today, but the surveyor will be complete. So maybe we shouldn't accept it just never mind. Scratch that. Any additional questions? And so uh just for the purposes of if there is somebody making a motion, we would need to add to that if they choose to do the HVAC on the road concession and field term 34, we would need to add the soft cost of 2.5 correct to that number. So we can add the item five and number six So the soft cost, the field turf, and the Hback, if
071you're adding all of them, you're only adding one or two, then you change your mission according to the number if we're not sure it's the right number. I think we're supposed to just go up the approval, which is to authorize a superintendent. Yeah. So that's right. That's right. You can check. They just need to say which ones of those three they want. If anybody exactly to include the H. Don't you think? Yeah. So So if whoever makes the motion needs to make a decision if they're going to include four, five, and six. If they're going to include them, they say it. If they're not going to include them, they delete it. And that way she knows what she can. Okay. Sorry about that. Okay. So I recommend that we approve the guaranteed maximum price package
072two for the construction of the Alice Memorial Stadium as presented by Weaver Jacobs Construction Incorporated and authorizes superintendent to execute the GMP amendment to include five field turf uh in lie of Helis Price including coal plate and six Hback at the home concessions. So there's I made a motion that second by Miss Vera. Any more discussion or any discussion? All in favor? Any opposed? No opposed. So motion carries. Thank you. Thank you very much. Chris. Yes, ma'am. Everybody, this is Chris's last name. P R O V O W S A I How do you say it? S I S K I K I Yeah, that's what I'm saying. How do you say R? I can't give it away. E Obvious. Oh, sorry. Thank you so much. Uh we're going to move on to number seven.
073Closing the executive meeting session called in accordance with the following provision set code section 7A Texas government code section 551.071 legal matters and board advice attorney advice but there is no executive session items. So, we're going to move on to item nine, which is adjourned. It's 1:15 p.m. I have one more. Okay. You scared me. Well, the last time I'm really going to do the same thing, you know, I mean, about the project because May is we switch everything else. We we start and then we swap out [Music] the dinner for me. I know, right? It's like [Music] It's going to be a bad idea. Okay. Yeah.