001uh administration building in the boardroom. This meeting was posted according to um state law and we do have a quorum present this evening. We're going to go ahead and start with our convocation. No, our not our convocation, our invocation and Mr. Spartan is going to do that and then our pledge of allegiance this evening is going to be done by Bay City Junior High. So, if everyone will stand with us and [clears throat] we'll be led by the >> pledge. Bow your heads, please. Heavenly gracious Father God, we thank you for this evening. We thank you for the great weather. We thank you that it warmed up and everybody made it. God, we thank you for all of our children and the blessings that they are in our lives. And we just hope that you
002can be with us in our hearts today as we make decisions that affect not only them, but parents, staff, teachers across the district. Dear God, we ask that you be with us as we go through this evening and make important decisions tonight. We thank you for school boards all across the country as we celebrate schoolboard appreciation month. Uh and we just thank you for everybody that's here this evening and even those who couldn't make it. God, we ask all these things in Jesus name. Amen. Amen. >> To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> I aliance to the Texas one state one and indivisible. Thank you all so much. We appreciate you. You're welcome
003to stay. [applause] All right. Good evening. We're going to start our meeting as we do every meeting with some good news throughout the district. I know it's been a while since we met um with the freeze last week. So, does anybody have any good news from I guess it's November all the way until now because we didn't meet in December. I mean, there's a ton. >> Yeah, there's a lot to be listed. >> I'll just say I'm I'm enjoying athletics as always. I think the coaches at high school do a great job. My son is inspired to do better and he's now a powerlifter and so we're into that stuff. So, uh it's fun. And tennis just started today, I believe. Um they went out of town and and had a tournament. She did well.
004So, um again, thank you to all the staff at the high school. across the district. >> Not necessarily more of a thank you for Charles Hawkins, our vice president, notice principal, assistant principal. >> You ask um he dedicated a lot of time and a lot of kids really loved him. A lot of teachers and parents loved him and he will be missed and hopefully he has a bright, great and enjoyable retirement. But we will definitely miss him. >> Yes. Agreed. Um I know that we have a lot of people that we're recognizing this evening. Um so there's some really great things happening not only at the high school but at the junior high. I know UIL is kind of kicking into gear at all the schools and so looking forward to to that starting um
005and seeing where that takes our students. Um, but I also wanted to make mention that I know that February is Black History Month and that we have a lot of our campuses that are doing that do amazing work and amazing things around that for our students. So, be on the lookout for newsletters and such of different programs happening on campuses because they really are truly amazing. Um, and we want to be able to pay that to to Sorry, I want to be able to pay that tribute. So that is also um there. And then I know a lot of things happening in the district. One act play is about to start. All kinds of different different things kicking up. I know you both just walked in. We're in the middle of good news. If you
006have anything that you would like to >> Well, I'd like to say we apologize for being late. I had a little car issue. >> That's all right. We're glad you made it. >> Glad we're here. >> Yes. Glad to have you. Um anything else? All right. Moving into the celebration of excellence, we have a couple of things on our agenda. Um, Mr. Townsen, I will pass it to you. I don't know how you want to go about or to >> the first thing we're going to do is junior high has a couple things to give y'all and they have a video. So, we're going to go ahead and play that. Hi, I'm Ger and I'm the student council president at Bay City. I'm thankful that the school board is funding all the electives that we
007have here. I've learned so much and I hope to use these skills in the future. >> Hello, my name is Alison Garcia. I'm a member of student council and I greatly appreciate all that the school board does for our district. >> Hi, I'm Christina. I'm seventh grade representative and I thank you for funding AGID and they have given me so many more opportunities in life and school. Thank you. >> Hello, my name is William Gardner. Um, I'm a member of student council and I'm really grateful that you put so much time and effort into the school district for us. >> Hi, I'm Eddie Coats and I'm sixth grader. I'm so thankful for the school board for hiring amazing teachers that can adapt to different learning styles. >> Hello, my name is Jason Chen and I'm
008the secretary of student council and I would like to thank you all for all your hard work you have done for our schools. >> Hi, I'm Lea. Happy school board appreciation month. I'm very grateful for the athletic program in Bay City. I'm Olivia Hawkins and I'm a parliamentarian and I just want to thank you for your service that you've done for this school. [clears throat] >> My name is Happy. Thank you for everything you've done for our district. >> Hello, my name is Madison Williams and I'm one of the sixth grade representatives. Happy schoolboard appreciation month and I would like to say how grateful I am for the theater department. >> My name is McKenna Rocha. I'm vice president. Thank you so much for all you do and all the hours that you spend with
009Basic ISD. We're so thankful. >> Hello, I'm Ele and I'm a representative for Bas Council. Thank you so much for the board for all the volunteering and all the hours that you put into our district. Thank you. >> Hi, I'm Jay Proish. I'm the treasurer for Bay City Junior High Student Council. Thank you for all the work that you put in for our school. I'm thankful for the athletic program. Love you all. So sweet. >> Thank you. >> Thank y'all so much. That was so sweet. Thank you. >> Thank you, junior high. >> That was sweet. >> Everything that was at y'all's seats were all from all of the campuses. So, we want to tell you all thank you and thank you to the campus for helping support this month now that it is February.
010Uh we appreciate it. So, thank you all for >> Thank y'all. Thank you so much. We appreciate all the work that you all do. So, thank y'all. >> Thank you to everyone and every campus >> put thought and effort into that. It means a lot. >> Yes. Yes. Yes. All right. >> And as we continue to grow, it's keep moving. Good job. >> That's right. >> Thank you, guys. Yes. >> You too, Mr. >> Thank you, bro. >> All right, moving on to our tappy state qualifier. Or do you just want to do them all in order where Oh, there you go. Where'd she go? >> I'm just hiding behind the rain. >> Good. So, um, thank you for sharing some of the notic things around um, but including Bay City High School. We love
011having an opportunity to highlight the students who are state qualifiers. So, we have four different groups that you're going to see this month. We already have a couple that are even going to be on the list for next month. So, we're super excited about that. We're going to start with the Texas Association of Future Educators. Miss Morrison is our sponsor for that, but she was unable to be here after the rescheduling of meeting. So, Miss Lopez, our college and career leaison, is going to help me by announcing those while we present. So, Miss Morrison says she's incredibly proud with the Hersafi students. These students uh competed in November at the area 2 contest and they are qualifiers. Uh they will be uh on February 26th they will be at the Texas Teach tomorrow 7 to
012compete in Dallas. First is Jos Maga with a lesson planning and delivery humanities [applause] impromptu speaking and public speaking two events. Apple Martinez Bawa Children's Literature PreK Spanish [applause] Learching Learning Challenges Parker here say her name Salazar Perez. And we also have Jasmine Win who's not here. Uh first was an area 2 t-shirt design. >> [applause] >> Yes. So, you want to do a group of that or you want to do it all together? >> I think Can we do it all together? Yes. All of them are perfect. >> So, our next group is going to be um our debate. Coach Trebinho helps uh lead that group, him and Miss Hodes. And Miss Hodgees had to go home sick today, so he's going to take the lead on sharing. >> So, beforehand, apologies for the
013attire. Um I baseball practice. We're going to rock and roll here, I suppose. Um, last semester we had Grant and Ellie compete at UIL uh regional congress. And if you're not familiar with how Congress operates, you take the 4A schools in our region, beat the uh our ESC region. Uh they send competitors and they all compete for three spots to go to state and we took two out of three of those spots. Um Grant took first place and in doing so he beat El Campo, which is always a beautiful thing. So Grant was a has been a four-year competitor. Um Ellie is a three-year competitor. Ellie set a goal for this year um to go to state for the first time and she did it and we so proud and happy to have her doing
014so and they competed in Austin in August 4 congressional debate is the toughest in the state of Texas. Um just absolutely amazed at how they did and we're can't wait to see what he does. [applause] Our next group is choir. So Dr. Coward is gonna present the choir award. >> So I'm thrilled to recognize Dawson Hajins who has worked hard and for the second year in a row made the Texas Music Educators Allstate Choir. He started back this summer learning music, going to camp, went through a series of auditions where he had to compete against others in our region and then went on to an area competition. And so he will be singing next week. We leave and go to the Texas Music Educators Conference in San Antonio. That's a mouthful. And he'll get to
015sing with all of the students from around the state of Texas who are the top the best of the best. So congratulations. [applause] And then it's not on your agenda because we just had this competition and we added it, but DECA has been competing again this year and we're so excited that in our first year comeback that we had one student qualifying as well. >> Yes. So tonight we're recognizing Robert Kavon. He advanced his state for principles of marketing. If you're not familiar with the way that DEA competition works, he had to complete two different parts to uh advance. He completed a 100 question exam about different marketing topics. And then the hard part or I think that's the hard part is he is given a scenario at competition and he's given 15 minutes that
016he has to solve this problem, come up with a presentation and then turn right around and present it within 10 minutes to a judge. So I think it's very impressive. He advanced in his first year competing. >> [applause] [applause] >> All kind of squished together. One, two, three. >> Awesome. Thank you. >> Congratulations. [applause] Great job everyone. Thank you all for [applause] coming. It is always such a joy to be able to see what is truly happening um in our schools and what's a direct reflection of not just the high school because these kids didn't just learn all this all in one one fell swoop but it started in our elementary and junior high campuses. So again, like always, thank y'all for what you do across the across the district. Um because it really does
017show and yes, they get to shine sometimes more at the high school than the other campuses, but it's a it's because y'all do so much work at the other campuses to help prepare them when they get to the high school for those opportunities. So thank you. Thank you. All right, moving along to our audience with patrons. We do not have any. So straight into our Bay City governance piece. I'm not even here. >> Yeah, that's good. >> Okay. So, um on the same note of high school recognition, college and career military readiness, DCMR is our goal that we are sharing tonight from the campuses. Um just directing you to the normal graphic that was included um in the data. When we are tracking student performance, we track a number of things which includes their TSI
018college readiness testing, dual credit, uh SAT and then of course also their uh certifications. When we are doing that uh it starts low at the lower grade levels and so we only have um as you'll see approximately we started this year with 2% of our sophomore class. That has increased now to 8% of our sophomore class. and then and that's by the true data. So, Miss Lopez is here to kind of add a little few things that will be not reported but hand manually calculated but those are attributed to students who earned uh TSI testing exclusively. Then when you look at the junior class, the junior class were really excited to report I think we reported the same thing last year that they are now starting further along than the senior class started as well.
019So the senior class started in the 30s. Uh they themselves also started in the 30s but have increased. And so we're really excited that they're on track a little bit even ahead of last year's seniors. And then our seniors although you're going to see that we reported at 32% as they started the year but it's only showing 36 but that's because it's only 36 who actually took the TSI additional 4%. Um what's really uh interesting to share is that at this time of year we're really only tracking TSI performance because dual credit has not yet been counted even though we feel like the semester is over from the first semester until they complete their academic year that credit doesn't count for them. And then in addition to that the CCMR certifications actually don't count anymore
020until they take their third course in the program of study. So, we have a little bit of hand calculated data. Miss Lopez has her fancy graphic that some of you may be familiar with from being on board in [clears throat] the past, and she has included some additional data that she took her personal time to calculate for us. So, we have a little bit better idea of some of the other things that are happening on campus contributing to CCMR. Good evening. Um, so like Mrs. Mojo mentioned, a lot of this is manual tracking for everything that's like dual credit or even like ed ready for this year. Um, so middle of the year earned last year, our seniors were at 63%. Current seniors are 30 from a 32 to a 36 and that is just
021dual. And even though that's just a projection because I actually calculated by hand in January because we knew they had completed and passed those dual credit classes that it's not going to show because it has to be conferred at the end of the year. Our juniors did really well. They went from 17 to 36%. That means a lot of them took the opportunity to take a dual credit class and gave us a point because they took English or math class. Our sophomores went from 2% to 8% because some of them earned they didn't take an English class or math class, but they earned their nine credit dual hours. That's another way to get the CCMR point. Either the three uh three-hour English dual credit class or math. So, you automatically get it if you pass
022or you earn the nine the nine credit hours. Our freshman stayed at six for they went they started at six ended at six because even though they might have taken a dual credit class the only way for a freshman to earn the point is TSI because they have to get either the three-hour English or math or they have to get the nine credit hours. Um we do have some action tasks for this semester. We have spring TSI sessions which will be sent out this evening. People can start registering. We will have also summer ones. We have SAT school day. Um that is for our juniors who are identified as accelerated testers. That means that they took algebra 1 and 8th grade. That's part of our accountability. So we do offer that test to them and
023we do get several CCMR points from them. Targeted TSI testing. That means if we have a student that I know passes English, we're going to put them on that math test and see if they pass and get that CCMR point. or if they took the math and they're really close, we're going to try to give them some intensive uh intervention and put them on that test so they can earn that CC mark point. We have spring SAT dates. Uh we are an actual like SAT testing site. So our test will be in May on a Saturday. Uh seniors ready and I'll come back to that completing the edi and at the end of course we have our um IDC spring exams. So, like I said, it was manual those projections manual tracking. I [snorts] literally
024have a spreadsheet and I count kid by kid. I go through it every class. But Ed Ready is different. Ed Ready is they have to take their college prep class like their math class or their English. They have to pass that class as well as finish the Ed Ready program. So I guess the projection projection is that currently 116 seniors have completed bed ready. That won't be confirmed until the end because we need to encourage them to finish their senior year strong and not let senioris kick in. We need them to pass their classes. So taking that projection is a consideration. Right now our seniors are sitting at 81% CTMR. So that's that's a good start. like we still have to get to that 90 something >> prefer 100 but >> and something to share
025in addition to that right now is really um the last year that we'll be able to utilize Ed Ready it's not going to be approved program in the future by TEA so we will be looking at which is kind of why we're pushing for the TSI um other opportunities for tutorial models as well as re-evaluating some of our uh CCMR through the IBC's so the CTE courses. Uh, one example I guess of that that's a really a really good example you saw tonight that there was a student here from the business department and getting those students to be able to compete more in those college and career um opportunities, but particularly the career opportunities to earn a certification in addition to the courses will help us capture a few of those kids that we may
026not capture in any other way that they'll have to go all the way through the three years. So if you start hearing some feedback from parents that say the counselors won't let my kid change their schedule. The reason for that really is because of TCMR as a student picks their course this year as freshman and we're actually looking with the counselors at the current seniors who picked courses changed their mind went back and pick something else and really their only way for them to earn the CCMR credit now is to pass TSI because they played around too much in more than one program of study. And of course, our our counselors are trying to do the best about kids, keeping them interested and engaged, but really we're going to have to kind of um be
027hard on the expectation that you finish out with your certification in the third year. What it means really is that we're doing a uh going to have to really do a little bit more maybe with Miss Cummings at junior high as we're coordinating with some of her teachers and the exploration ideas because there is a career exploration class at junior high really helping them with maybe some other opportunities to see it in the real world. And we have changed the platform of the course fair at Bay City High School. So we'd love for y'all to join us if you're not already on the docket for that. But on February the 13th, we will be showcasing all the courses offered at Bay City High School. It's our version of a parent involvement night for the spring
028semester. But it's also an opportunity to see every department and all of their course offerings and some of the finished products, especially also uh some of the teachers who are going to be teaching the kids, what that looks like, what their expectations are, and helping kids really make the right choices. So, any questions or comments? February 13th and I'm sorry, it starts at 11:00. So, we tried to make it around the lunch hour. We did a little poll to get interest um to see what was the availability. Some people are off on Fridays, but not everybody is. So, it will be from 11 to 1:30. Um the gelato truck will be there. So, >> yes, you had a question. with the Ed Ready going away at the end of this year and the fact that
029we have to have the three years or the three courses, not years technically three courses to get the CCMR. >> What are we doing at the junior high to help the students to say, "Oh, business sounds really fun." And then they take that intro to business their freshman year and they're like, "Oh, that's terrible. I want to do >> cosmetology. >> That is definitely something Mr. Hley and I will work with Miss Cummings on. But right now, they have a career exploration class. When they come in with us, there really is one year leeway. So, they can come and start and sign up for intro to welding. And at the end of intro to welding, they can change their mind once and they can move to another intro level class, but because they have to
030complete three courses after their sophomore year, they're committed. Hopefully, they stay committed after their freshman year um from that communication. But I think really what we're working on at least with our CTE teachers is having a lot of um upfront communication regarding what are some of the career paths that you can do. Uh we added the HVAC program which is a perfect example of really putting um the students in a place where they want to be. So they were principles of instruction first and we kind of vetted and see checked out to see how many kids would be interested in that. And we are now right now we have about 11 that it looks like want to go all the way to Hback 2. And we have one of them who already has a job.
031But a lot of that is teacher work. It really doesn't have anything to do with me or Miss Lopez or Mr. Hley. It truly is teacher work in the field. And so many of them bring field skills that they can share with the students about true workplace experiences. And that's why one of our uh goals for the CLNA, which is the the comprehensive local needs assessment for our Perkins grant, is to retain and recruit high quality teachers that are from the field, right? >> So, and then of course to develop some relationships with some of the business partners and things like that. Um I think Mr. Scar might been on our campus and shared some things just from his experience in the workplace. We'll be doing some of that in the spring semester as well.
032But really, this is our first platform with the course fair to kind of get some. And then in addition, I skipped that part, but we also do have some business partners that are going to be paired with the departments to be present to show this is a field that you're going into when you choose this department or this career path. >> So, does the eighth grade if they were to take I know there's an exploration. I'm assuming it's eighth grade. Can they start the pathway like if they had they can only do the pathway in high school? >> Yes. In fact, they could potentially lose their certification opportunity. So that's why we frontloaded with the career exploration piece. We had a few things that were not successful for that period. >> Okay, that was the
033question. I know that and I don't know how many periods are offered but however that looks like >> along the note of what are we going to do because we don't have ed ready. We are going to be working harder to give kids the skills to get TSI. >> Yeah. >> If they don't really pass the TSI, we don't have a guarantee. That's really the fallback plan is that students have the skills to pass CSI. Unfortunately, you can't test them too early. Just because I'm taking algebra doesn't mean I'm going to know enough geometry and algebra 2 to be successful on the exam, but we can test them to see where they are and where the learning gaps are. And so, we do have a schedule in place for the spring. One of the postar
034activities will be little snippets of things preparing kids for TSI math. and we will start testing algebra one kids in TSI math. >> What years is TSI offered during the day? Is that >> TSI is offered during the day is we arranged with the teacher when they're ready when they've um successfully completed the curriculum. [snorts] It's not a course, >> right? But when they successfully completed segments of the curriculum, Miss Lopez um stages this year will start with algebra 1, but we've done it in the past with algebra 2 and English three so that we're testing them at the right time. A lot of times if you set kids up for failure, they don't want to retest again. So we try to put it at the right point in their high school career that they
035have some potential for success and then the remediation is targeted so that when they retest, it's designed that it's targeting those skills specifically. >> Any other questions? >> Yes, I have one. >> Yes, ma'am. >> Cosmetology back in the day, all you had to have was two years. So now we have three. They have taken It's an hourly program that's required. So it's the thousand clock hours that they have to receive. Yes, ma'am. And so some of it is dependent on, you know, like our our school bell, we have 45 minute class periods, but they're blocked. And then it'll depend on attendance. If a student is absent, they don't get those clock hours. So the students do have a potential to be able to complete all parts of it if they have 90% attendance. and
036they uh follow through with of course any of the test prep materials and things that go along with that. But I do think that one of the challenges to some of programs like that is truly the attendance components. >> Just a quick question. >> Yes sir. >> So with with Ed Ready leaving what? So, Ed Ready is a remedial program that really replaced like if we would have had to teach back when I was an English teacher at basically high school, we had to teach remedial reading and writing embedded using the TEICSS as well as pairing them with the learning objectives from WCJC. And at the end of the course, the students had to take a final and only if they passed the final would they be successful. Ed is a replacement for that. It
037has multiple attempts, unlimited attempts in fact, but it does have an AI catcher. So if students have tried to cheat, they may have been kicked out of that and then forced to go to TSI. So TSI is the only alternative to that. >> You were saying Ed will be leaving. >> They will stay. So TSI is the only alternative to that. Yes, sir. So really and truly the remediation would happen through tutorials after school on Saturdays or even built in as part of like we're talking about with after we've done the algebra star test we could build in some tutorials that would be targeted leading up to algebra 2 curriculum that would help them be more successful on the TSI. TSI is a big expectation and um the way that they're going to be doing
038all of the CCMR is through the IBC's is leveling. So there'll be certain quotas that will be where you can max out at certain levels. Um like for example the intro welding certification we may only be able to have you know 10% of our class that earn that certification. The other students might have to earn a harder certification and that that stuff is coming new. So in addition to three courses that are required there's going to be a leveling system for the types of certifications that they earn. So truly the only answer for every senior is TSI success. >> So how are we preparing the students for the drop of ed ready into the in TS? >> So we've done a lot with the math and English curriculum alignment through the vertical alignment with the
039district and some of that is funded through grants but it's teachers really looking at the curriculum and we have to really kind of do a top down approach. what is taught um at every grade level that leads up to where the TSI is because TSI again for the math it's going to cover a lot of algebra 2 so they have to have done algebra 1, geometry and algebra 2. But the truth the the true answer to your question is we have to teach the foundational skills all the way up so we're not having to retach at the high school level the things that they should have retained at a lower grade level. So, starting at the middle school, elementary, >> elementary, it's as early as your first graders learning everything about the basic math and
040the basic language arts. And of course, with the reading and writing test, we have to teach our kids to read and not skim. That's the true answer. So many students were coming, they're like, "Oh, I failed this the the TSI again." I said, "Did you read it?" Well, I skimmed it. That's not how you pass the TSI. And same thing is true for STAR. So, I think we get them out of their social media modes and we get them back into real full length pieces, which our uh language arts team has talked about what reading systems we [cough] choose and that we really truly teach them on grade level that we are actually teaching on grade level regardless of where your skill is that we're still giving them grade level appropriate work so that they're
041ready for the the high school assessments. >> Thank you all for your questions. >> Any other questions? >> All right. Thank you. All right, moving into superintendent. >> Okay, you guys have a copy of the superintendent constraints. I updated them. The first one is the uh attendance piece. Uh last year we did increase one full percentage point to 93.5. Uh so the constraint is not to allow the attendance rate to fall below that. uh first uh six weeks we had uh I mean the first two months August and September we had 95.7% which was the highest we've had since postco um and then for October, November, December is what we are reporting on and we got really close to one of the highest percentages since postco and I think we I'm pretty darn sure we
042would have beat it um if we did not have that flu outbreak. Um it was a killer. Um so we came in at 94.4% for our attendance. Um and last year uh we beat that with 94.9. Uh but we are still well ao ahead of that threshold of 93.5. Um had uh put to the principles and the staff and Mr. Brooks and his staff 95.5 [cough] is what our goal was for this year. Um it's a very lofty goal. Um but uh shoot high right >> u but part of that is uh there's this is a multi- faceted approach to this attendance piece um at the campus level um just the numerous amount of incentives just intentional being really intentional about when they schedule um events [cough] and when kids because kids you got to
043be careful kids will start you know they'll have to go home parents want to take them home after an event when you schedule those during in the day. Uh Mr. Brooks's team has been uh instrumental in contacting and following up and Mr. Brooks has been uh filing record numbers um for the county. Uh it's been it's been years since we've been able to get it to the courts. Um and so he's done a really good job with that. So um and of course we still got 90 90% attendance rule is still there. Um so all of that together um you know in the spring semester is the hardest time. So we'll have to continue to be real intentional with that. the out of school suspension uh not allowing that to uh go above 924 which
044is the number of days of OSS out of school suspension we had last year. Um right now um for the uh first two months August and September there are 82 out of school suspension days and October, November, December there were 147. Um if we look at that proportionally to first semester versus second semester uh we are at 25% of what it was last year. So uh if we maintain that or even vary some we'd be looking at instead of the goal of decreasing it by 5% we would have decreased it by 40 to 50%. Um the goal is not to hold students accountable, but the goal was if if we're doing suspensions that those days that they are suspended, if they're multiple days in a row, that they're absolutely necessary. Um if you're going to
045suspend to do an investigation because of infraction, um and you complete that investigation within one day, but you suspended for three, bring that kid back after two after that and and save those two days. Um and so practices like that. We don't want thing kids to be out of school when it's not necessary. Now sometimes kids have to be gone that long. Um but what we're looking at what is not necessary and cutting that and already we've seen some dividends with that. Um if they're in class, they're going to be more successful. And if they're in class, they're going to uh also increase their attendance and their 90% attendance. So it's super important that they're here. Um then if you look at the uh superintendent will not tolerate physically aggressive behaviors among students. The first
046uh August and September uh reporting for those two months we had 42 aggressive behavior infractions that were reported through uh the Phoenix discipline system. And then for the three month span of October, November and December we had 149. Um so uh remember this is three months. Now we should we did see more and we may see even more because the way things were being coded were not absolutely correct. Sometimes we had um and this this is just um coaching uh and revisiting um with assistant principles and just making sure that if we are coding an infraction and it has something to do with physical aggressive behavior that we not code it a 21. And a 21 is a general code of conduct violation that does not and everything falls underneath that, right? But we want
047a descriptor of what is that violation, not just you violated the the code of conduct. And so um there's some, you know, we've we had new administrators and and we also um want to make sure that we're consistent in what we review and having those conversations and at principal meetings, we've been doing that. They've been going back and coaching their APS. So, uh, we may see a little bit more increase in that, but that's that's good because we are actually tracking true data for true data and making sure that it's being addressed. Uh, any questions about those three constraints. >> All right. Thank you, sir. >> Yes, ma'am. >> All right. Moving on to reports. Our first report is on Pierce Elementary. Um, the real reports, Mr. Eric Frankson. I don't know. >> That's me.
048>> Okay. So, Mr. Frankson, come on down. Mr. Frankson is our realtor um for uh the RFQ for Pierce. Um and I asked him to come come and just give you an overview of what he has seen so far with the property. Um just give you an overview of where we're at, what that process looks like, any suggestions he may have. At this point, there's no decisions to be made tonight. It's just him coming and talking to the board, giving us some information. Mr. Frankston, thanks for being here. >> Thank you. Thank you. >> Yeah. A couple of months ago, Mr. and his staff reached out to board real estate and uh wanted we toured the property, wanted to get an idea of the value, an opinion about it. This is not an appraisal. It's
049it's my personal opinion of value. Um and so we met on the property, did walk through. I'll go over a couple of things. Um give you some results and then uh feel free to interrupt if y'all have any questions while speaking. Um I want to start just with A quick background on myself. Um, I've done real estate here in Bay City for 12 years, broker's license for eight years. I focus on commercial uh, real estate and real estate investments mainly. Uh, some recent deals uh, have been I've been involved with is McCoy's Russell Ranch Equipment Share, Family Dollar, Take Five and currently working in some larger industrial transactions as well too. So, uh after being on the property, our first uh decision we have to make in doing an opinion of value is what the
050what is the highest and best use for this property. We have uh four acres, a total of four acres. We have um a building on the property that basically we all have decided that it's probably uh needs to be torn down. Um the school district has gotten bids on on the uh demolition. That's very helpful. Um but the highest and best use in my opinion would be a small residential subdivision once the uh property once the improvements are taken off the property. uh we've got some comparable sales of how we get to that value and I can go over that in detail but uh I'll just tell you uh my opinion of value for the vacant 4 acres uh is going to be between $400 and $500,000. U the school district shared with me their
051uh demolition expenses estimates which total $965,000. Uh so right now uh we have a deficit of about 500,000 on the property. Um if you want me to go over some recent comparable sales, we can do that. But do you all have any questions so far? >> That's that's the catch. uh uh dealing with developers on previous deals. Um somebody's going to have to spend some money on this property. Mr. Cer made it perfectly clear that the is not this is going to be an asis sale and we're probably not going to take on any expenses doing that. So that means the developer is going to have to do that. >> Yeah. So, have you have you >> factored in asbestous in that? >> That was part of >> and and the the basic junior high
052that was kind of one of the transactions I looked into and found out some more specific detail that property just had so much more upside acres. So demolition expenses probably about the same for Mr. Lynn, but he had a lot more property to develop. So it makes sense financially. Now I do have some ideas on who to approach that it may make sense for them to work with the work with the developer. >> Somebody that's going to build it too, right? Sorry, >> it's going to have to be somebody that's going to build the house there like a construction company or something, but nobody's going to turn around and sell the land to make any money on it. They're going to put something else on there. >> So, so one of the comparable sales I
053used was five years ago um the 2 acre whole lot between fourth street and fifth street where 12 residential homes were built. Um that property sold in 2021 for 187,500 and so that was one of the sales I used. You know that was 5 years ago 2 acres inflate that a little bit and so in that situation I believe that was the developer builder of two acres and kind of can cut out one of the middlemen not just develing the and selling them to a builder. They're saving money by developing and building themselves. There's outfits that do that. >> So, I thought maybe just having Mr. Frankson come and just give us a brief overview. Um, and then, you know, if there are [clears throat] questions that the board has as you, you know, marinate
054on this, um, about the ideas you may have or anything, if you want to to me, I could get them to him. Um, you know, so that we can get some information. Like I said, there's not a decision point right now. I wanted you to hear from him. Um, you know, that that value um and being upside down um just so that we could we could marinate on that on that piece and if any questions come to mind, we could we could get them to him and get some answers for you guys. >> What's our expense annually? I mean, we're mowing, we got insurance, >> it's just the the landscape. Uh there's no power or anything hooked up to that property. So it's just a landscape that we're giving versus liability. >> Let me see
055if I can pull that up. >> We can get that information for you. It it was that's where the is it >> and Another thing to consider, I'm on the planning commission for the city of Bay City and they have the city has been cracking down on vacant buildings. Um, and I don't I don't know what that looks like between and the city, but if it's they hadn't been bothering you about it yet, they probably >> So over there nothing. >> No, ma'am. >> Okay. Okay. You just said comparing Pierce and Lenny Roberts just This is what I want you to do is throw things out. If those two buildings and I know how old Robert is and I know how, but since this this stormy and stuff, I thought, can we take those two
056buildings and make them warming like warm for people that have a place to go would say the cafeteria over it appears I'm not sure but instead you've been trying and trying and trying to find someone to purchase that land same thing on that problems we are trying to find someone that would just take it which would be a limit at the end of the day but I know that we have homeless people we have people that not able to go in place uh you know we have that looks out and that one of those Mr. Eric I know you said Pierce but is it any portion of Pierce that maybe we can save for that purpose only? >> Uh I I don't know that answer. Um, but I do know that even if a portion
057is saved, something else has to be the rest of it has to be demolished and there's environmental concerns with that. And then also to say if something is salvageable that still takes money to put that in there. So, uh, I don't know if there's any entities, um, you know, community entities, um, public service entities that nonprofit that could put that money in there to do that. That was a need in the community. I don't know that on the table, too. >> No, this is just we're just talking Pierce and up and I asked question. He wasn't on the agenda. where you open that door and you say it out. >> Well, this is so this is really just talking about him letting us know what where he is list where it's listed and then he
058is working with the school district to try to find out how can we do something to move the building. I know the district has pulled him in because of his expertise like you said in the beginning with working with commercial buildings. So, it's really just trying to and we started I think it was I don't remember when we had the initial conversation months ago that we would start looking for Pierce because Pierce was the four acres and we did have the conversation that that development just a couple blocks down had been developed and that maybe that lot I don't know if that developer but we don't have those relationships. You do. So, that's really the conversation. It's not anything of any more than he's working to see if we can sell and what we need
059to do to get that property ready to sell or if we can sell it. >> So, you are the realtor for the district for the school district. >> Not yet. I'm a consultant. >> Yeah. >> And sorry to put you on the spot, but like I said, when we open the door, I'm walking. So, Miss Robinson, I think uh she because you had mentioned this to me today, she was interested in can we use any of our buildings as a potential warming place for when it gets cold or whatever. Um and I I haven't had an opportunity to talk to Mr. BJ to see. Um but that's something we definitely look into to see. I I don't know that it would, you know, with the electricity over at Pierce has been shut down for a
060while and lots of copper and wiring have been stolen from there. I don't even know if the boiler works. It appears. Um, and then [snorts] I wasn't sure if the boiler even works over at Lenny. >> When when they shut this when they did close the school, it it was in operation, but that's been several years back. Now it we have to go through it and figure out what's going on with it, see if it is still. >> So, I think that conversation is different than what's currently. So, let's come back to the report from Eric and then that can be a sidebar of We can discuss that at another at another point. So, any other questions for Mr. Brenson, right? Thank you so much. >> I appreciate it. >> Have a great evening. >>
061All right. The next item on the agenda, key Ingram humidity issues, is just a report. Hello, sir. How are you? >> Good. How are you all this evening? >> Doing well, thank you. >> Just wanted to uh brief you all this evening on some humidity issues that we found. We did some indoor air quality uh inspections throughout the district for HR to the district through hunting services. Uh they come and set in some devices to track CO uh humidity, all kind of different things just to make sure our indoor air quality is where it should be and that our systems are doing what they should. Uh in that I guess report we uh looked at K Ingram uh noticed that even through times of occupancy high occupancy we have very low CO numbers uh which
062typically if you have high occupancy your CO will go up. The system does what it does. It brings in outside fresh air to offset that CO up. We also noticed that the humidity 10 building has been tracking pretty much exactly what is going on outside. So when we started this project uh we were still in the warmer months right before fall and winter kind of really kicked off. We are tracking in 60 to 70 to 80 almost 90% humidity at times. Uh now with the recent cold spell we've actually dipped and tracked what's outside 50% humidity or less. Uh so with that being said, we're we're exploring how do we fix this? We spent a lot of money with it to get the auditorium where it needs to be. Uh you know, revitalize that area.
063So now we're exploring where is this outside air coming in uh to increase these humidity issues. A lot of our uh air hangers were replaced uh so back in 2019. So we're equipped to dehumidify the space. It's just we're bringing in more outside than what we're supposed to. So, I have I'm working a detail that is going to try to identify those uh inputs of outside air and really inspect that building envelope here in the next couple weeks. We're tracking the weather to see when we have some higher temperatures, higher humidity for them to come in and kind of do a little bit of a reporting and inspection on the envelope of that building. So, I know there was supposed to be I know that at some point we had the report, James, Mark, and
064Priscilla, I know y'all were on the board um before we put money into this building for all of these things. Have you been able to put your hands on that report? >> I have not. [snorts] >> James, do you recall? Did we do you remember what I'm talking? We had a whole thing before we did any maintenance tax notes including >> Were you talking about the report that was presented to you? >> Yes, >> the slideshow. >> I don't know if it was a slideshow. He was talking about the mold. Is the building sound before we start dumping millions of dollars into a building? >> I may have seen I saw the presentation that was given to the board for the tax, but I don't remember seeing a report on those types of issues with
065mold and things like that. >> Okay. Um, so I would just when we have to do what we have to do. We've put in millions of dollars into that building. Um, but I would don't recall who was here who was doing that if it was >> we had somebody come in. >> They looked at all of our buildings, looked at everything and he was making a plan. Are you talking about the facilities assessment? >> The from cooperative strategies >> maybe >> the big one >> that had some Robert stuff in it. >> It had all the buildings >> in 2024 strategies came in and did a facilities assessment. We still have that we still have that data. >> I don't remember seeing the data for heat on mold and indoor air quality and things of
066that nature. But there were uh building envelope was a part of it which is more less of a visual inspection. >> Yeah. >> Roofs, all kinds of that HVAC equipment. So yes, we still do have our hands on that data from cooper strategies. >> So I I think the from my point of view in this the frustration and same thing with this building. How long has this building been leaking? >> Right? >> We put things off, we put things off, we put a band-aid, we put a band-aid, we put things off, we put a band-aid. We have to stop operating in that manner. So whether that means we need to figure out what our projects are and line them out and say this is our top like we have to do this and that's where
067our money goes whatever that looks like but the band-aids are killing us and so we have to solve the problem and not just put a band-aid on it. And so I think that's the frustration in this whole thing for me is we have this conversation and y'all weren't here, but I feel like we do this every time. We make big decisions and we spend a lot of money and we're told one thing and then come to find out five, six years later that we weren't told everything and we were uneducated in the full scope of what it looks like and we dumped all this money and now we're having to go back. So my request would be anything that is going forward and when we're spending money and big things like let's as a district
068prioritize and say to board here's your 72,000 things that we have to do and here's what we have to do to get back. So we are not just continually putting a bandaid on top of a band-aid because we are never going to get out of the cycle no matter what we do if we don't stop putting bandaids and we just solve the problem. >> And and so uh when we set our board and superintendent goals. That was one of the [cough] that strategic plan and five-year financial forecast and then from the assessment to prioritize what needs to be done with the buildings. And so Mr. Br is in that process. >> I think next month we got to stop. >> I think next month we have a report on facilities to kind of start addressing
069those topics, start laying out that prioritization. Okay. >> So, we haven't established a root cause indicating >> that's what they're looking for. >> We have a feeling, but we don't know exactly what the root cause is. Uh that building was I think built in 1955. >> Yeah. I mean, it's always been a place that held humidity, floor, slippery for >> which is why we started asking the questions when we were set when we started years ago in 2022 when we talked about the maintenance tax notice. Do we dump more money into Key Ingram or do we restore it or do we tear it down and use the high school? What do we do? And so we had a study done to know is there mold? Is there all of these things if we're putting money
070into it? Is it a good is it good [clears throat] wise decision for our resources? So that's where I'm like the the picture has to be fully drawn >> for us to the first time they're like oh we just need to upgrade the equipment and the seats and stuff and then it'll be during the >> great facility. Yeah. And then we did all that and then they came back and they said, "Oh, well, they did all this but they didn't fix the air conditioning and the air conditioning can't come to us. We we just need to do this and then it's great." And then now we fixed the air conditioning and we fix the inside and now then they're like, "Oh, the building itself like >> Well, are those the same guys we're using them?"
071>> Yeah. Well, it's everything changes because we have turnover and everything's different. But I think when we and when a problem's identified, like you said, we need to figure out the problem identified. Okay, here's the problem. Here's the list of all the problems, and here are the priorities of all the problems. And we just have to attack and pray and hope that the ones at the bottom of the list can hold out so we can get to that point and have the funds to be able to do it because we're spending a perfect example, I was at the junior high track the other day. That is a disaster and we How much money putting a a band-aid on that track instead of either redoing it or getting rid of it? We put a band-aid and
072>> it's supposed to last like 10 years. >> The junior high. [snorts] So that's the type of stuff that's that we have to stop doing. >> That's what I'm building to help Mr. Farah and all the principles and all the department heads going through finding out what those priorities are for our entire facility as a district and building that report to be able to bring to y'all those issues on a more regular and common basis. >> Perfect. >> K auditorium I mean at the time like said it we put a band on it and you really cannot put it on there but I remember having whole audience of people that want to keep it because it's old, it's the D, you know, put a landmark up there and tear it down and let's start a
073new. I mean, it's there. You can't erase memories. You really can't. When I go by junior high, it it's hard for me to forget what I had to do. I mean, so my thing is whatever decision after y'all do an assessment, I hope that we're not throwing more money into a place that you know that will not that we're going to come back again and we're going to come back again. You know, old folks get tired, too. I mean when you do that report I would like to see >> the idea is that you know Mr. check and hunt team. They keep looking into it and they till they find out what the cause is to that humidity while the outside air is coming in and then as much information and recommendations uh the board
074has to make that decision but we're going to give you as much information as we can so you can decide what should be done or not. So, just to give you a little insight on the building envelope and how the air handlers work, there's an outside air dampener that opens and brings in fresh air whenever the parameters call for it. Uh, I think we have we have seven air handlers in that building and of the seven, five of them have outside air conditioners completely wed off. So, we're not pulling any outside air through the air handlers through the logic or the PLC's or anything like that for the programming of the building. that outside air is pushing itself in and then whenever the humidity gets, you know, pushed out on the cold front, it's sucking
075that humidity back out >> through the envelope or >> through the envelope >> and safety issues. If someone >> No, really safety issues uh just because of like I said whenever we have high occupancy in the auditorium for shows and things like that, the C level stay a very very minimal uh ppm rate and that's pretty uncommon whenever you have large crowds. You know that CO does spike. >> Any other questions? >> Thank you, sir. >> You're welcome. >> Cost savings and revenue generation. >> Hello. >> Hi guys. How are you all? >> Good. How are you >> doing? Well, just really quickly, I did ask McGriff uh for the entrance cost of that uh building. He said give him 15 minutes and he'll let us we'll get you an answer that here shortly. Okay.
076So, the cost uh savings, we have that in your board. Uh we told you we would bring this to you monthly so you can see exactly where we are saving currently. Right now, um as of January 9th, we're at $1.18 million in savings. Um today though, just kind of giving you a four, you know, for what's going to happen next month. We're at 291. So we continue to constantly find ways to cut back. Uh be that through attrition, position attrition, um high cost expenditure deletions for residential students, uh software contract cancellations. You can see all of those things listed there. If you have any questions, let me know. But, uh, we were tasked with finding $2 million. Um, we're on our way. We're on our way to that. Um, 2 million is going to be
077difficult, but we we sure are trying. We really are trying. Any questions? Looks like a lot of this is position, >> correct? Yes, sir. >> So, are those positions that are going to come back and then that number is going to go back? >> Um, Some of those won't. Uh, currently a lot of that are actually savings within the budget itself within position nutrition. Things that we haven't uh that were over budgeted uh in the actual budget that we're not uh going to be hiring for the budget itself. One of the other things that I wanted to point out is that uh because the board approved those uh stipens for those high needs areas where we were paying exorbitant amounts for the contracted services that has allowed for us to begin to replace some of
078the five positions five contracted positions. Um and so the principles and Mr. and skiten have done a phenomenal job of um really working that um remember I mean you're playing double what you would um and so because of that um you know we went up $5,000 on a stipen but we're saving you know $50 $60,000 so that has really compounded a lot of the savings too and we're going to continue that effort uh because we know that that's where that bleed really is when we talk about personnel. So, I just want to point that out. Everybody's done a really really good job with that and it's meant sacrificing um and in the interim um with with some of those positions. Um so, they're stretched pretty thin. >> Quick question. Can can we get a report
079card on on what's going on with the custodial staff that we contracted out just to our next meeting >> just to have an update for ahi how it's going >> could we well I'll make a note to add that to our next >> yes >> just to see where we are >> thanks the next one preliminary property value study. Um, okay. So, in um in kind of the reports to the board on this one, I let you know that the preliminary property value study that we got, the values that were actually reported to us were were incorrect. Uh, so what you have in front of you in regards to that property value study, those numbers that are showing through there are basically they're they're really they are. uh but we'll take this time instead to
080kind of tell you exactly what we did to go ahead and get those corrected so you know that uh that those have been corrected. So uh what they did is they actually left out our rearching agreements off of the worksheet and so that affects uh our t values a lot of values that are used in the summary finance to calculate out how much money we're getting from property values for our school district. Uh with that we got those values in on December 15th. Uh we quickly noticed that those were incorrect. And so what we did is we reached out to the central appraisal district. We now have a new chief appraiser. If you're not aware of that, my name is Katherine McGee. Uh we reached out to Mo Casey um who helps us with a
081lot of our 313 agreements through there. Uh we also work with the controllers's office to go ahead and to get those numbers corrected. They go ahead and submit forms on our behalf saying that there's incorrect incorrect numbers being reported. We need to go ahead and correct those. uh there's a very limited time for that turnaround. Uh we have to have these contested by uh January 6th or January 7th. So it's a less than a month basically to go ahead and make sure these numbers are contested and to make sure that we get the right numbers. We were able to get that done in time and to get that uh processed through the controller's office. We were in contact with everybody quite regularly. The controller actually gave us a call to kind of discuss some of
082this stuff as well. So all the data has been corrected uh and corroborated. Um and actually on Friday we just received our new property value study. So everything is correct. So we'll be able to get you new numbers uh shortly. Uh this this is something that you normally see. And so I wanted to make sure that you got this for the explanation that the numbers were incorrect and they were reportedly corrections. Is it better for us or worse for us? Uh with the corrections, it it's kind of give or take uh because we actually get paid uh for ADA. So you're actually paid per student for the seats. So it's just a matter of where that funding comes from. So in terms of our property values, um we it kind of evens itself out. I
083don't know how else to really describe that besides it's an ADA base and it's just kind of where that money comes from. Um so it doesn't really help. It doesn't really hurt. But one of the important things about that being as accurate as possible is is that the state will do their own assessment of what they think our property value should be. If the county CAD does not get that according to what the state thinks it is and uh then we they end up taking the difference away from the district. And so remember we got that cup. This is how much the district is going to get. Well, and so the state normally makes up the rest of that cup that we don't locally fill. So what they'll say is if those values are off
084then they will not fill the rest of that cup. And that's something that's very little known in some districts that that happens to. I mean it's two three four million to small districts and that's a huge hit. So getting them correct is super important >> and you'll normally get a set up in that case. So that settle up doesn't come until the next fiscal year basically and it will hurt your finances as far as cash flow and everything. Thank you Mr. Johnson. >> No thank you for on top of that. That's huge. >> Thank you. >> You're welcome. Um the next one on there, the bomb election briefing, Jake Lawrence, I just wanted to let you know that Jake will actually be here in March. He had some previous engagements and everything with that discussion.
085We knew that that wasn't going to go that impression, but he'd like to come and introduce himself to you in March. So, he'll be back in March. We're going to see >> Thank you guys. >> Thank you. All right. So, E is going to be tabled until March. F GK regulation facilities rental. >> So last time we talked about facility rental the board had asked uh for me to do a little field uh research and so I was able to uh me and Mr. Bjek and Miss Jurgy were able to meet with the city and really what we were trying to find out is um you know what uh youth organizations is the city not able to provide a space for? Um and so from that um meeting what we were able to determine is
086is that the only youth organizations that uh the city's not able to have space for right now is the uh little dribblers basketball and then the u it's little league but the senior portion of the little league um I think it's 13 and0 yeah 13 and up I think to 16 um they uh they require a larger field um the Joe Davis field is that correct um that one is not playable or practiceable on we the city. We asked, "Are are you, you know, planning to bring that up to speed or anything?" They said for sure they wouldn't be able to do it for this season, obviously, because the season is starting. They're already starting to practice. Um, and that they were going to wait um to invest any money in that field until they
087were able to speak to council to determine whether or not there was going to be any interest in a long range plan for a sports complex. Um and then if that is then it wouldn't make sense to put money into Joe Davis. Um so really Joe Davis is not I don't see any uh any improvements coming anytime soon for that. So those are the two um so now that we know what the need is. Um you know what we did was the other thing is we talked about the whole uh conversation began with two things. Number one in the uh regulation remember it's not a policy it's a regulation. In the regulation, it had specifically said that it had to be youth organizations with Bay City ISD students in it. Right. One of the challenges
088is is that there's many youth organizations that are Bay City that may have somebody who's not in Bay City and being in putting that burden on the district to be able to determine what that is with 100% um certainty is very very hard. So you end up um then with the equities of who you allow to uh use the facility and not um and so the other thing that we talked about is the district is incurring costs for the facilities to be used um and whether it's wear and tear or whether it's electricity um or things like that. And so, uh, the board had asked, you know, what can we do, uh, to still not take a loss, but still be able to provide these opportunities for the youth organizations. And so, what we did
089is, uh, we rewarded the regulation um, so that it said Bay City youth organizations, right? So, it's a Bay city based youth organization. If there's somebody from out of town that's in it, it's okay. We're not going to go to that. We're not getting the weeds on that. Okay? And then the other piece is is that we tiered um what they would have to pay for the facility so that we do not take such a huge loss right and so um we separated the groups so there's one non-paying group period and that is the students of Bay City ISD for school um school sponsored events whether it's FFA band you know football whatever it is obviously they don't get charged for using that facilities. Um, then we go to paying groups. The first paying group
090would be the Bay City youth organizations and what we said was they would get a 75% discount on what the facility cost is. So basically they would pay 25% of whatever the facility charge is. They still have to pay for personnel costs. um you know whether it's security or whether it's u custodial uh they still have to pay that uh but they would only have to pay 25% of what the fee is. Then you go to the next paying group and that is nonforprofit organizations that are not youthbased um and they would pay 50% they would get a 50% discount and then the third paying group would be fuller profit and they pay 100%. And so that's what you have uh in the regulation is uh basically the gist of it is is we're not
091getting in the weeds on uh basically youth organizations [snorts] their makeup of students and that we would only charge 25% for uh the youth organizations 50% for nonforprofit and 100% for for profit. >> Are there any questions? >> So this is just a report. We will vote on it during citizen. >> I just want to ask something. The two the two um entities you said that are not involved over here, not using our facilities, the no dribblers and the 13. >> Well, they all facilities and city doesn't have any place for them. >> Okay. >> Um so those are the two that are >> that do need a place. So the city does not provide doesn't have a place for little dribblers or for the older kids in the Bay City Little League. So, those
092were the two that will be using facilities, but they'll be >> and and the um these organizations, they'll be using a facility say during daylight where we won't have to burn nightlights. >> That >> so, uh >> I mean, if we're [clears throat] talking about, you know, using using >> not necessarily that's why we have to they need to pay some >> pay some to help offset some of those costs. Not only that, um, but then the wear and tear on the facilities, um, you know, because every time it gets used, the lifespan goes down a little bit, you know. >> Um, so that's what that 25% is for. Um, so they would pay 25% of what that normal charge would be to help offset those costs. >> Yes, sir. >> All right. Any other
093questions? All right. Moving on to item G, CNB, transportation management of district vehicles. Hello, sir. Good evening again. Uh just to brief y'all on the CNV that is later in the agenda as well. Uh the current CMB requires schoolboard approval to use our school buses for non student transportation. Uh as you are all aware of LC and YMCA previous years, we've come to you to allow non- studentent transportation with these buses for their student trips or youth trips for their summer programs. This would just be a shift in our local policy to more align to directly align with those instances. That way we don't have to come to the board every time Mr. Towns in our design can approve that nonschool use of that school bus. >> One of the other things that's really important
094to me is is that area school districts that may be in trouble or need help um you know I would not be able to authorize to for Mr. BJ to send a bus to help them or anything like that. It would have to be something that would take action. Um, this would allow me the opportunity to do that to help in a pinch. So, that's another big piece to it as well. >> And it'll be obviously approved on a case by case basis. It's not just going to be anybody can come around our school buses. It'll be, you know, youth in mind first obviously with helping in a pinch counts all that sort of stuff. It won't be just any willy-nilly person comes to us. >> There any questions about that? And like I that
095will also that is also under items of business. >> All right. Thank you sir. I appreciate it. >> Before we go to items of business everybody I wanted to apologize. I want to do a better job of managing consent agenda because I think it was brought to attention. We could probably put some of this in the consent agenda. >> We're going to do better >> items of business. The audit reports. >> Um we actually heard from our auditor today that um the audit if it's not yet available. He needs a little bit more time. So he asked us to go ahead and push this to the February board meeting. >> Okay. So that will be tabled and then >> ABC. >> Yeah. A B and C will all be tabled to February. Make a note
096of that. I'll forget. Okay. Perfect. Thank you. You're welcome. All right. Item D. discuss and consider approval of the coinciding resolution reflecting school board intent to adopt a policy as provided by Senate Bill 11, Texas Education Code 25.0823. Mr. N. >> So this is the uh resolution that I uh briefed the board on. Um and so uh the uh bill basically states that the board has to do a vote on whether to adopt the resolution to adopt a policy or not adopt a policy. I'll make a motion to approve the resolution not to adopt the policy pursuing Senate Bill 11. >> All right. Is there a second to the motion? >> Second. >> Okay. Are there any questions? >> All right. Hearing none, we are going to go down the row to vote. Um, so
097I will call on each member to Yes. No. Um, Robo, >> yes. >> Uh, Mr. Mark, >> yes. >> Mr. Scar, >> yes. >> M West, yes. Yes. for that was good. >> No, I'm just joking. >> Yes, sir. Yes. >> Yes. And Mr. >> Yes. >> All right. There is six yeses and zero nos. So that passes. Thank you. All right. Moving on. Um item E, discussing consider approval of standing purchase orders for the following commodities. We're going to go kind of one by one here. Do you want to >> We can actually get them all together. I'm asking friends if he would come down and uh and help us with this one as well. So board requires basically approval for any aggregate purchase over $50,000. So with a lot of Mr. Bjek's things
098um for example if you work on an AC unit it may cost potentially $30,000 and the next time through it could potentially cost another $30,000. That breaks that $50,000 aggregate right there. So what is normally what normally happens in this case is a any purchase order or something like a dot order contract like we're proposing right now. So this will actually allow Mr. Bucha to work within the purchasing parameters that we've been provided and within his approved budget to seek repairs that are usually emerging for high cost items. So for example the chills, the AC units, uh the boilers, generic maintenance. Um I know the amounts in here look to be a little bit large but please understand that he will not be able to overextend this budget. This just gives him a little bit
099more leeway depending upon what exactly happens within there. So it gives him an amount up to but he is not allowed to overextend that actual budget without coming to you to acknowledge that or for approval. Um so the auditor I had asked him like what was the per which way would he would prefer us to go ahead to do this to say compliance. Um and he agreed that this was the best course of action to ensure that compliance. Uh so with this we are asking for uh these are for different commodities. You'll notice it is sometimes to the same person like for example Hudson but one of them is for preventative maintenance that's considered a commodity. Uh shoulders would be another commodity. Boilers would be another commodity. So this allows Mr. to work within his
100budget to do that without uh for example something breaking and then he can't replace it for >> does anyone have any questions? >> This is stuff that was already budgeted. >> Yes, sir. >> But it's just over the 50. >> Yeah, >> question. >> Okay. Is there a motion to be made? Make a motion to approve the standing purchase orders for the listed commodities. >> All right, there's a motion on the table. Is there a second to the motion? >> A second. >> All right, we have a first and a second. Any questions, conversation? All in favor? >> I opposed. Motion passes six to zero. Thank you. >> Thank you. >> All right, moving along. Cons. Item F, discuss and consider budget amendment number two. So, the budget amendment uh in your board vote will
101basically move $21,000 uh from uh the instructional function over to the curriculum and instructional function. Um it is a net zero. There's no increase to the budget. This just allows us to better provide for that uh that Cardonic software expense. It should technically be over in the home instruction budget. Um that one is a master schedule builder if you didn't know exactly what was. All right. Any questions? Is there a motion to be made? >> I'll make a motion to approve item if budget number two is presented. >> All right. Is there a second to the motion? >> All right. Any questions? All in favor? >> Opposed? Motion passes six to zero. Thank you. Consider an approval of GKD regulation. Is there a motion to be made? >> I'll make a motion to approve GKD
102locals as presented. >> All right. Is there a second to the motion? >> All right. All right, we have a first and a second. Any questions, conversation? Hearing none. All in favor? I opposed. Motion passes six to zero. Item H, consider approve CNB local policy update. Uh, is there a motion to be made? >> CNET. >> All right, there's a motion on the table. Is there a second to the motion? >> I'll second. >> All right. All in favor? I >> opposed. Motion passes 6 to zero. Item I, discuss and consider approval of the 2026 2027 Bay City ISD district calendar. >> Mr. Al. >> Yes, sir. Thank you. >> So, I'm giving each one of you this is a copy calendar. we should already have inside work. Well, I went ahead and provided both
103copies so you can see them both and then we'll talk about staff and question. >> So, every year we uh introduce a calendar for district and the calendar uh for any district should be instructionally driven which is exactly what this was designed for. Uh it's able to give a balance between professional development days work days for staff and appropriate amount of of holidays but still capturing the amount of instructional days are required. As we talked about before, we had a board that was comprised of most of the staff. It was all voluntary uh right here in this room. As a matter of fact, we had some members uh in here that were on that board as well or that committee to go ahead and decide what days were appropriate. We started with six calendars, narrowed
104it down to two, all voted from the staff and came back here from the committee. And then once we had outlined uh the necessary days that were required for us to keep some of our grants. So for example, some of our uh grants that we get requires that we meet a certain number of instructional days. We fall below that then we lose hundreds of thousands of dollars. So it's very important that we stay above that number. And uh so today so certainly uh we had these two calendars we put them together. Uh there's some questions in there in the committee. They were talking about bank days and instructional days. And so when you look at that sometimes you can look at it off the cusp and say you know got [snorts] four extra days that
105we can just give off. Well there's a couple of reasons why we can't do that. One is is the contracts which we have for our staff for the amount of days we're facing paid. Right. So we 10 month contracts for teachers, but it's their daily rates based on specific days. So, majority of those days, they're in a risk of lowering their compensation as well, which uh the other part of that is is that we use this and I'll say the old days, I don't mean to make it that way. They used to be called bad weather days. You can see them on there. And if you have a bad weather day, the intent of that is you built in enough time for seat in the classroom so you don't have to continue your school year.
106So you can you can sacrifice that if you have the call like last Monday. Uh so that's what those instructional days are for. And when you do a waiver, it's not necessarily for uh the minutes, but it's for the funding. So you can't wave the minutes on that part. You have to do that. When you do a waiver, it's based on your average for your fun. So in our case, we get recoup that money on Monday since we weren't here. So that question came up in the community. So having the ability to display the water helps out quite a bit. So we have the two uh we sent these out. Had a little technical difficulty when I sent them out for me about twice. And so we got worked out and uh touch [snorts] sorry.
107So uh what a the calendar was overwhelmingly picked by about 84% and so 84 of them say by calendar a want to go with it. Uh they're very similar. The only real difference here between this is the start of the days of school. Uh the concern that that some people had easily mitigated by the time the summer school starts when we had graduation at the same time in May. So we're able to negotiate that based on how how we do summer school and make >> Are there any questions? Is there a motion to start testing it? >> Start testing. >> It's pretty much going to be it kind of rotates throughout the year depending on what Easter is. >> So in this instance here Easter we had I thought it was star testing the week
108of rodeo. >> And and you know when the committee we we took into account a lot of different factors. community tradition of course is a big deal and [cough] I was all about it. I like that last year. So uh but point being is uh these are things we tried to take encompass with with the community aspect as well on these certain days because we could we could float that day March we chose it there for a specific reason so we didn't have that we still plan on having benchmarks on those Monday Wednesdays. >> So the benchmark that's uh when once the calendar's approved then I can I can't set those dates until >> the dates that can change are in April. Those are >> mandated. >> Okay. >> I do have one question. The
10988 percentage, I know it's been mentioned in the past uh that our ADA dips in December because we have students that leave. And I I asked this question, but I think it's a question that needs to be told to the rest of the board. Um Are we looking at our ADA numbers when we're talking about a calendar and days we have off and days that we have low ADA? Are we giving those days off? We're trying to figure out like how do we compensate those days so we're not losing that money for ABC. Same thing with giving off that Thursday. We're trying to be sensitive because we know a lot of kids show that week. So, let's give off one more day so we're not losing. >> That's a very good question and it did
110come up. As a matter of fact, in one of these uh graphs the Friday before November was was slated as a half a day that came up and the problem with the reason why with that is cover is one the amount of minutes was a little too close to to comfort but also exactly what you just described when you do that a lot of your kids don't show up >> and so what we do is we worked with the principles on our campuses and they did a fantastic job they had a lot of holiday celebrations award ceremonies that Friday or Christmas and so everybody was showing up and and staying there for a certain amount of time So they be a part and participant in this and as a result we didn't lose that much
111in that funding that so we try to get more creative with around those times how can we make these things happen so when we board if you approve the calendar we look at March for example well I mean we can do a benchmark but that's really not going to gravitate into school right but we we have a celebration where you're getting recognized well I got you know mom and dad are coming and we're going to stay to a certain peri of under this big and then if they choose to take them then you know that's their choice. We encourage them to stay of course but we get there past 10 reason. >> What about those students that leave because I know we have a good number of students that leave every Christmas and >> for
112weeks at a time >> and go home >> uh visit other people. Well, we have a couple of of options there. Usually what we do is we work with the families. We encourage them to stay in school and express their reasons why are you on team does that we talk about quite frequently and say hey you know you can't you can't take off for the month of December >> you got you got to be here because there's a reason that you need to be here education's important is important you're going to fall so far behind there's lots of variances why you need to be here uh if we have a student that's going to exhaust that time we talk to the families and come up with a plan of action and how we can mitigate
113some of those circumstances. Sometimes the families choose to withdraw for that period of time so it doesn't hurt us. They get that activity in and they reenroll at the first few years as well. This allows a student to, you know, not be punished or sent for the family because they missed 22 days of school. >> It's not something we come out and say, "Hey, let's do this. We that's our last resort, >> right? >> We want to keep them in there." But at the same time, we want to work our hands. the half days when you have a half day. >> Yes, ma'am. >> What is the attendance rate and kids not show up on that day? >> Well, I I will say that when you look at a half day overall and and I
114don't have those figures right in front of me, but in 20 years that I've been doing this in the app half day, obviously it's going to be a little lighter. But I think in our smaller community, in our smaller district in which we are, the options for us to communicate to parents the importance of us staying within that half day, but really the credit goes to the principles on campus. They deliberately plan things to keep their families engaged on those half days. So I will say that basically I see that our half day attendance is probably better than most. >> But historically when there was no plan in place, it has been as low as 87% on that day. So huge losses. But so you got to be you got to be real careful about
115where you put those half days and that you have something planned that's going to keep them there or you're going to take a huge loss. >> That's right. That's my question. >> Yes ma'am. >> You know this year have you seen with the half dates your attendance dropping? >> Not not not astronomical numbers. I mean, our averages are well over the 90% threshold for this and again principles, it's a group effort here. Uh, but you're not going to get 90 almost 95% drop in 50 days. >> No matter when you put a day that they get off, whatever day that is, you're going to have lower attendance. Um, but it has not been as low because of the intentionality. Even if you gave them a full day and they're getting out for Christmas, you'd have
116low attendance. If you Thanksgiving, it doesn't matter when you give Thanksgiving off, they're going to take it sooner. You know, it's just one of those things. [clears throat] But having that intentional plan in place has made a huge difference. Just to share it strategically, the only two half days that we have are at the end of semesters and it's designed at least at the secondary level for them to be taking exams and the teachers to score those exams. So they have to show up during ADA time to finish their exams and then the remainder of the day the staff is still on um contract and so they finish the exams before we close out the semester. In the past when we had other half days that were tied to holidays, the attendance was terrible. >>
117So And it is calendar days. >> And I will say when I first joined the board, I felt like we had a half day half. >> It used to be intentional with planning time that there were half days. >> It was a lot of half days on our ADA. >> What you're going to run into is a week at that point. >> It's not financially. >> Yeah. >> I only really see one that's >> it's the Christmas one. >> Yeah. There's Christmas and then the last day last day school last day school get out the last day of school. We have we have field days and lots of things. >> Yeah. All right. Any other questions? >> Have we cut the number of days for staff development? the number of days of staff development >>
118uh compared to this year >> one another work day for the teachers versus professional development. We have five days in the very beginning teacher academy a little bit before that as well and then we have uh strategically put the PE days in the second semester when it was most needed by the staff based on their opinions and what they were desiring. The the idea here was is they wanted a little bit more time for work and we to deliver professional development on Saturdays if we so desire. Um I know myself included will do professional development for teachers in the summertime to help them catch up some of those hours if they so desire. myself and instructional coaches will do that during the summer and then of course we have this plan here and then our
119November one which usually October sympos Friday it's going to be Monday we did that for a lot of reasons for all schools for a lot of extra activities >> yeah did we deal with President's Day as a federal holiday I didn't know. >> It's been a long time. >> I think it was only ever a professional development day years ago. >> My kids go to school. >> Any other questions? >> All right. Is there a motion to be made? >> I'll make a motion to approve calendar A. >> All right. Is there a second to the motion? We have a first and a second. Any further conversation? All in favor? I opposed. Motion passes six to zero. Thank you, sir. Um item J, discuss and consider the library book order review from Senate Bill 13.
120>> Senate Bill 13 is a new law requirement that requires all school boards to have all library book orders 30 days open to the public prior to approval. We did that back in November. We didn't in December. We have done in January, but here we are. So whenever the board approves and we can move forward with the order and the vendors have been gracious enough to continue as it is. >> All right. Perfect. Are [clears throat] there any questions? Hearing none. Is there a motion to be made? >> Motion to approve the library. >> All right. Is there a second to the motion? >> All right. We have a first and a second. All in favor? >> I opposed. Motion passes six to zero. Item K, approval of order [cough] of annual [clears throat] trustee
121election. Is there a motion to be made? >> Make a motion to approve the order of the annual trustee election. >> All right. Is there a second to the motion? All right. We have a first and a second. Any questions, conversation? Priscilla. Any questions, conversation? Hearing none. All in favor? >> I opposed. Motion passes six to zero. Item L, consider and possible approval of the resolution of the board to establish non-b businessiness days for public information act for the 2026 calendar year. Is there a motion to be made? Make a motion to approve the resolution of the board to establish business days for public act. >> All right. Is there a second to the motion? >> All right. Any questions, conversation? All in favor? >> I >> opposed. Motion passes six to zero. Consent agenda.
122Is there anything on the consent agenda that any would like anybody would like removed? Hearing none. Is there a motion to be made? >> All right. There's a motion on the table. Is there a second to the motion? >> All right. Any further questions? All in favor? I oppose. Motion passes six to zero. All right. We will move into executive session under personnel matters if necessary may be taken into close session pursuant to Texas government code 551.074 to deliberate the appointment evaluation reassignment duties discipline resignation or dismissal of a public officer employee including contract recommendations for campus and district level administrators and teachers in item two superintendent evaluation. This item will be discussed in close session in accordance with Texas government code 551.074. We will move into close session at 7:30. convene into open session
123at 8:57. First item is discuss and consider approval of hiring contractual personnel. Is there a motion to be made? >> Make a motion to approve personnel as presented for. >> All right. Is there a second to the motion? >> I second it. >> All right. We have a second. Any questions, concerns, conversation? All in favor? I opposed. Motion passes. Last item of business, adjournment. Is there a motion to be made? >> I'll make a motion to adjourn. >> There's a motion been made to adjourn. Is there a second to the motion? >> All right. Uh, any questions? We have a meeting next Monday. >> And the next Monday, it's going to be great. Um, all in favor of adjournment. opposed. Motion passes 857. We will withdraw this meeting. Hey, everybody needs a sign of paper
124real quick from Kelly. We It needs everybody's signatures on it. Oh, quick question guys for