001in the board building in the boardroom. This this meeting was posted according to law and we will move straight into the first item business audience for patrons. Do we have any audience? No ma'am. All right, moving right in. We're going to um the next item is executive session a convening to close session pursuit of Texas government code 551.071 and 551.074 074 deliberate regarding the appointment employment evaluation duties discipline or dismissal of a public officer employee including superintendent consult with legal counsel regarding the same. We will move into close session. Consider and take possible action regarding the appointment employment evaluation duties discipline or dismissal of a public officer or employee including the superintendent. Is there a motion to be made? I move to accept the retirement of superintendent effective July 31st, 2025 and to approve the
002voluntary retirement agreement as presented in close session. All right, there's a motion on the table. Is there a second to the motion? All right, we have a first and a second. Any conversation, questions? Hearing none. All in favor? I opposed. Motion passes five to zero. All right. Is there a motion to be made? I move to appoint Christopher Townsen as acting superintendent and authorize the board president to execute a supplementary duty agreement documenting the terms of the arrangement as discussed in close session. All right. There's a motion on the table. Is there a second to be made? Second. All right. We have a first and a second. Is there any further conversation or questions? All in favor? Opposed? Motion passes five to zero. All right. Moving on to items of business. Discuss and approve. Discuss
003and approve of special education staff and compensation plan. You don't have any questions. Were there any questions that came up? I just had one about the maintenance I think it was called maintenance of effort that was talked about last week. So the amount that we pay now I think you said last week if we pay the state says if you pay a lesser amount then you have to make up that. So if we drop and pay a lesser amount and we make up that the second year of that what happens to that? Do we continue to pay that same amount or does it drop or how does that work? It doesn't drop. So like let's say you spend $4 million this year and you spend $350,000 the following year. So then that $50,000 shortfall state's
004going to expect us to go ahead and pay that back to the state. Um but what we do when we during the spring is we we've been trying to do what we call payment exceptions like high cost expenditures. One of those being the step bus we bought a couple years ago. We use that because we fell $300,000 short when we left the SSA. So leaving the SSA, we fell $300,000 short. We claimed about 308 in exceptions. So we didn't have to do that. That essentially lower the bar for this. So exceptions will help you lower the bar. But let's say you don't have enough exceptions to get there. Say you have only enough exceptions to get you from 4 million to 3.8. Well, then you still have to make up that $30,000 difference to pay
005that back to the state. Okay. Right. So year after year that's correct. Since we've hit the mark, we have to hit the mark. Correct. Okay. You have to continue hitting the mark or you know going up. Correct. Okay. That was one of the questions that I just I'll say I have a hard time considering this again tonight and I apologize for that. Uh, I got I got an email. I haven't even looked at your email. I got it a couple hours ago. We've been dealing with a lot today. Um, so there's that. And then the comparisons for what where we are as a percent for special education is like what 92 to anywhere from 90 something%, right? How does that compare with where the teachers are? And so, you know what I mean? Um, I
006think we should be looking at it all together. Is it that much more of a difference? And what are we saying to other staff who also are if they are behind it unless we address everyone? So that's my own a couple of issues that I have addressing tonight and I I understand and I somewhat agree with that. Um, I hear what you're saying, Jordan, on we're below and we're having a hard time getting because we're below that that pay and so they see it they're going to go to contracted services and come back in. Um, but I agree with the the teacher and other staff pay at this time. I think it's a it's a place of how do we how do we do one and not even look at the other and consider any
007of that. Yeah, I want to do both, but we can't even do it. I mean, we don't even know where our budget's going at this point until the legislature, you know, we have an idea, some stuff is passed and and it's going to be signed and so how do we analyze all that together? I think we I think this evolves over the next few weeks, right? I think that's a good point. I do want to bring up one point. One of the big differences is is that we're going to continue to pay the contracted service fees which are coming out to be almost $800,000. Is that right? So that piece with that 800,000 that we're spending over budget is also having an effect on our ability to make have pass. You know what I'm saying?
008So think about that as you process it because that's a big piece of that too. That's one of the big reasons the specialized positions we're having to actually pay almost a million dollars to meet the requirements to get them because of the way things are panning out. snake. Yeah. So that just for for Yeah. No, that can maybe we can visualize that and and show it. It'll make a lot more sense. Yeah. Yeah. So the the data that was provided today that does sh that information. So that's what Mr. Vince and uh I had remembered y'all had asked about it and I didn't see Mr. Vince had sent anything. So, I do apologize that y'all just got it today, but I knew that that was something that y'all were requesting. So, I understand that piece,
009but that's ultimately what it is is that it's just the amount of money that we're spending in contracting. I completely understand the other piece of the concern of every staff member because when I sit here and talk about compensation, it's for the whole all of Bay City ISD, but because of the dollar amount that we're spending on contracted services, that's where I went to Mr. Vince and Dr. Toronto and said, "Why are we paying almost a million dollars in a deficit for contracted services when we're not even looking at our current full-time staff members?" And so that's where this conversation started. So it it does go back to what your concern is on every staff member because uh well I will read your email and review the I got it before the meeting and and
010I would I mean it was just hectic. completely understand that and so that was uh but I knew I thought of it early this morning I was like I don't think the board has received those numbers so I wanted Mr. events to be able to provide it together. So when y'all have a chance to look at that, so the 800 So I don't know the exact number. We've hit that mark. Correct. So that's the mark that we're going to have to meet even if it's contracted services or in house. Correct. Except for the deduction portion of it. Correct. So that number continued to climb. Um, so the first point that we had and the discussion that we had was, okay, do you decide to build something that's a little bit more competitive and marketable to
011get a kid, you know, a therapist or something like that here in the district versus paying someone who's going to be on the other side of the screen and you're going to be paying significantly more. So the deficit will still be there. You'll just have to pay the penalty um, one way or another. Um, so essentially we use a just to say company A charges you $120,000 a year for a contracted service for a speech therapist, but then um for a marketable amount, let's say it's $70,000 or so to be competitive. Well, then you still have to make up that $50,000 difference in a penalty, let's say, but the difference is you're paying a penalty, but you have someone here in district as opposed to having someone on the other side of the screen and
012also paying for a property. Is the penalty category by category by category or is it overall budget? It's overall budget. Okay. So that 50 could be spent somewhere else. Correct. If you had an overage, you had a student came in, it cost you 200,000 or whatever. Okay. And that was something when Mr. Vince shared that that's kind of where a lot of our conversation started is with the additional amount that we could be spending on whatever is if we have a student that we have to pay for like we did last year. So that is where are there any other questions? Thank you for getting these numbers to us this afternoon. I I really appreciate you getting on top of that and sending those to us this afternoon. Um so this is an item of
013business. Is there a motion to be made? What is the what is the agreement or what is the where we stand at this point? All right, hearing none. Keep moving. First first reading of deed local. You don't have any questions with this. Just add the word duty, right? We're adding the word duty. And I'm sorry. So the biggest thing that I'm adding here is that right now our two CC employees they are paid for holidays. When I started and when I took over leave in my department I started analyzing okay where's all of this in policy so that we're always consistent. I'm not trying to take away anything. I just want it to be somewhere in writing that somebody that works 260 days is paid for 12 politics. And so that is what we're adding
014to local. So we would be adding a district employee in a position normally requiring 260 days of service shall receive 12 paid holidays each new year. So that's July 1 to June 30th if they don't use it or I'm sorry it's not use it or lose it. It's just they are paying those 12 holidays. And so I just wanted that identified and the reason we're the school away is just to stay consistent with that duty fees of the fiscal year. There any questions on it is a first reading so it will come back around but are there any questions [Music] district 10 days vacation. Yes, sir. That's vacation days. So, at the very bottom, the one in blue that has holidays, that is what we're adding. So, the 10 vacation days is like Yeah. So,
015they would have their state and local, which is the state is what the district provides. Uh I'm sorry. State has what state provides, local is what the district provides and then a 260 employee also gets an additional for the first five years 10 uh vacation days and then 15 after five years. And so vacation days are considered like your PTO. That's the best way for me to describe it if you're coming from private. And so total it's about two weeks for 10 days and almost three and a half years based off of how many years we sit with us. But we're not making any changes to that. That will stay consistent. Just changing it from school year to year. So it's consistent with the whole thing. And this is just 260 people. So it falls.
016Yes, sir. So only 260 employees get paid holidays. So a 260 employee is if you look at our calendar and you count up all the days. So if you're excluding the weekends that equals 260 days. So if I was to say Mr. Brent and I will always sit down and look at the calendar. The reason I say Mr. Brandt is majority of Mr. Brand staff. uh maintenance department, our maintenance secretary, our custodian department, um our custodian supervisor, our grounds, and our transportation mechanic. All of them work 260 days. So when we sit down and we analyze the calendar, we have to make sure they get like those government holidays. I don't think they're at Christmas or Christmas Eve or at Thanksgiving. We want to make sure they get those holidays. And so when I started
017to look at leave and making sure that my team can analyze and determine that they're getting the time off that appropriately tracked, that's when I realized we didn't have anything policy. So I started working with my own mentor from Arlington ISD and they had something in their DE local that specified how many paid holidays they had. So that's why it's just specific to 260 employees because all other employees do not get holidays. They're off, but it's not they're not paid for those days. Any other questions? Is there a motion to the first reading of make a motion to approve first reading of Is there a second to the motion? Any further questions, comments? All in favor? post motion passes to All right, we will move into our budget workshop or do you want us to
018be felt like a team? Yes. Right. So item A was discussion 2526 academic calendar. Um I did ask Dr. back for the amount of days. That's how the state excuse me um use it to see how many extra minutes we had in the 2425 calendar versus the 25 26. How many days were how many minutes of those times we actually used and if we have any left over? Just talking about the conversation of compensation for all staff. Is this an area that we can use some of those extra minutes? Not all of them we obviously h need to bank just for unexpected things that happen throughout the year for football playoffs for all the different activities. Um but is this a way that we can come together and say okay we're not going to give
019a substantial raise but we are going to give some time. Uh, so wanting to have that conversation as a group just to be able to to kind of walk through that and talk through that and get I know y'all see a lot of different things than we see and you know a lot of different things than we see. It's just trying to get creative um for some type of compensation. So Dr. M I know there's a lot of information flowing today and uh Jordan this is one more piece you picked up so thank you for that. As far as how we make the calendar, you know, that's a collaborative effort. Uh, chief of communications typically leads it and that's on calls right now. So, I ask Jordan to step forward because you've worked with, uh,
020chief of communications in the past and Mr. Townsen, I know you're heavily involved with the academic side of it. Uh, I know that you were working on uh, residency program at all today and so Jordan put that together. So, anything you want to add in? But, uh, this is a quickformational piece for you on what's available if you have this one. Uh, and I don't know as far as that goes. Jordan, perhaps a starting point would be how many current bank days you're your project. So, for the 25th school year, we have 6.8 kids, which is equivalent to 360, minutes. I do I will rely heavily on Mr. whenever it comes to that because I I'm not strong on the academic side and I don't want to me misstep on that piece. So based off
021of that, we obviously have hit our numbers. We we have the 75,60 and so we're good there. It's just how many do we as a district want to be comfortable with? And that's what a lot of our conversations are when we meet the principles is we want to make sure we don't get into a bind where we don't have any days if something was to happen. And so this year we did a great job with still being able to do half days. Um when we went to playoffs we used two half days which was um 240 and then we used uh two full days for the bet. So those were that was important because we didn't even get close to having to come back on a day where make it up. So two bad days,
022two days and then two early release. And last year we started with 7.73 hours which was equivalent to What's your idea here? Get the time off if we have the bank. Yes. Yeah. Can we give an extra day or an extra two days if we have the bank dates? Um and if everybody if if it's not I don't want to I don't want to put a wedge anywhere and I know that there's certain things that have to be done and there's certain parameters but that that's my thought is can we find can we use some of those bank days whether that be one or two of them to give them a day off or a comp day that they hey you could do this training in the summer like we have on I think next
023year it's two days this year it was the 21st and another day maybe the 21st of April and the 22th 7th of May. So that type of thing is can we can we work to where it gives them a day somewhere or two days somewhere that we could take some of those banked hours to use and lessen our baked hours to do maybe five or whatever that looks like that that's agreeable. And there's no action on this tonight. It's really just a discussion and can it even be possible or is it a pie in the sky idea? And it may be a pie in the sky idea. I don't I don't know all the ins and outs. That's why I wanted to to have the conversation. We can absolutely put some examples together. My thought
024would be it would be teacher work days similar to the comp day. So everything that's in purple like you just mentioned March 6 to 26, April 6th to 26 and then the May 22nd and 26 those are the teacher work comp. So uh I'm sorry the ones that are have the aster and the 26 are considered comp. So we could do something similar to that on the calendar. see what that equals and give you kind of an example of do we have four bank days, do we have three bank days wise, I would have at least a good four to five bank days just because you never know what's going to happen. Um, we had to use two full bay bases last year and I feel like the last couple years in January. We had
025to use it again last year just to be safe and if you know coach continues to be successful over there we want to have those which you will want to continue to possibly if we have an early release be able to do that there just uh when looking at the may but to visit with uh Tazby at all uh to discuss often times times there's interchangeable language months and days in the contract and I would just want everyone to be super comfortable because there is a scenario to where depending on if you're using days or months if you reduce the dates you have created a property right to that raise if you will for compensation versus using something more generic. I'm not saying to use one or the other. saying I would definitely kick the
026tires on that big time uh before moving forward because I I do know uh and and I know of a district in the area that came out I would say it here but came out on the wrong side of that we be glad to share that outside just be careful yes of course and that's really the reason to have the conversation instances like that I don't want I don't yeah I don't want anyone to get into a sticky situation but is Is there a way like I said this is something that I just like how can we how can we appreciate and give something that's time and using banked hours was what the idea was for me but I don't know the more I don't know where I so but I also don't want y'all
027spending hours upon hours on it pulling away from what really needs to be done. We wouldn't take that because we've already have the calculations together. Uh, one of the unique things and I did put that on the memo because it is kind of where the minutes go towards the operational minutes was the teacher work day does not go towards that. So once I go into the calendar and I pull those out, that's where we're going to start having a reduction in those operational hours. So it's already a formula. So we'll see that quickly and then I can kind of get some comparisons to work with Mr. Chris and Dr. on that and we can dep take one day away, two days away, whatever it looks like and they can get different such time all the
028teachers 48 schools. So why don't all teachers have that talked to me this better approve four day work and I think they're pros and cons. Um I have not done a ton of research. I know that there are districts in the area that have gone that gone that route and are uh testing I guess is what you could say. One of them is testing what that looks like. I don't know how that looks with athletics and having athletic events on Fridays. I don't know any of that. I haven't done enough digging into it um to be able to answer that. I don't know. Dr. Mack, if you have Yes, there's there's actually published research website share that. It's a study sustain on the 4 day week. And so I want to say Morat had sanctioned
029that but it is a study and it is a website and it is a resource that can go in the newsletter very easily but that is something kind of fresh off the on the press as far as I haven't even seen yet. I heard that it exists and so that study has been done and my understanding from I was on commissioner's call a couple weeks ago that that is a so Mr. pounds of billish on the next meeting and I would be so does the board want to explore using time for compensation do we and obviously there's no action so it's just a conversation again I think as a board we've always been very clear on the teachers any way we And I'm not saying we're not but right we're talking about like one or
030two days maybe giving back looking at this you know like what is right one or two that's something like somebody offered to me I wouldn't turn it down right but at the same time if you're going out I would force and it is awesome, but I don't know how that works in a school. Like I don't know, you know, and I know but I know some people have done it. I don't know if they fell in their face or not, but you know, if that's something that hey, it's worked great. I think I think that's one of the key pieces where those consequences and prior thing is, you know, um is remembering the population that we serve. Of course, we want to give our teachers as much as we can. We'd all love to have
031a week. Um, but you know, the majority of our kids are not in really great situations and being in school as they're saving. The other pieces I know that our teachers struggle to get everything in that they're already hard to get in. So, the more days that we start taking away that creates a challenge as well. Um, I thought if you went to four like today longer, you still have to do so like the getting this stuff in, they'd still be the same amount of time getting it in. It's It's possible, but when you're gone today, you're gone. You know what I mean? You know, you're still gonna have that that learning loss in some capacity and they're not going to be at school. So, what are I think I think is doing it right
032now, right? I think our like provocative just doing a trial. You're doing a trial. Yeah. So, and I don't know what that would look like. Like I said, um but just trying to think outside the box in a way of can we Yeah. Can we add even if it's a day or two days, can we add a day to a weekend and we already have a day to make it a little bit longer day just to catch a breath or do what that if that makes sense. That was the thought process. Question on the 21st of this year. Monday. No, I'm sorry. No, we did not have school, but the teachers, it was a calm day, so they either worked, but they took it. Is this correct if they took a class during the summer
033yesterday? Sorry, that was that old. I didn't I guess the one that I printed out was not the correct one. I just not Oh, sorry. Does anyone have any other questions about this or any ideas? I think the email saying that what happens with the hours. So you said this year we had 7.73 bend hours at the beginning of the year and we used four and a half days basically. What happens with the rest? What do those just kind of go? What does that look like? Do those just kind of disappear and that it doesn't matter like that's just for protections and then we just have those extra hours made. It's more instruction. Yes. Okay. Yeah. So actual days that we're at school but it's beyond what's required. Okay. So, if we take away minutes,
034we're taking away school. Correct. What happens if you're like a half day short or a day of your minutes? But if we use six, what happens? Have to make it up. I think it's like a two-part question. Like, if we're short, we'll make it up on one of those bad weather days or a day that we have. But if we get to the last day and we're still short that half day, that's a a question I do not have an answer for unless because if we're trying to we're we're taking away some of our cushion, right? Or so we take that away then it's kind of good to know like what's the consequence if we're using another district or anything and I don't know the ins and outs but I I'll use Tide Haven. I
035I have a couple friends that are teachers there and I know they do have to come in in May when it was going to be like a holiday or bank day, but because they didn't have enough hours or however structured, they do have to come in on one of those days to make it up. But if they didn't have that day and got to the end, if we got to that point, I don't know what the consequences are. So, it's good to have the the uh the purple base and the couple of purple days weather days. Yeah. So that's we don't have any bad weather days on our calendar. And I remember when I was teaching, we had bad weather days. So if we needed those bad weather days, we would use those days, but
036if we didn't, then we have so minutes. Yes. So if we get closer, what's the is there a line to where if you don't have so many extra minutes, you've got to build that weather case. You just have to be you just have to have you just have to meet the minutes. You're not required to have extra minutes. You're not required to have any of that, but you got to make the minutes. So you always have extra minutes because you don't know what's going to happen, right? And one of the things to consider also is, you know, we've had the cold weather issues. We have really sky on issues, flooding and all that. It's something to consider. As we start taking away, we're only thinking about what's happened when history tells us that we've had
037issues in August, probably the first three years that I was. So, here's a question, and I don't even know if this will work. Um, could you build in bad weather days at the end after star testing in a calendar? So, we have our our bank days of 6.8 bank days. But if we don't use all those 6.8 days after star testing is finished to give to put in those bad weather days. But say, okay, if we haven't used all of those days, then can we use those banked bad weather days as holidays to use up some of those bank days, but closer towards the end of the year so you're not running the risk of I don't know if that's even I think an example of that was we were opening the new schools. We
038did use some of our minutes to do half days. We were able to afford that at that time for junior high and two months. Um because the extra minutes were there, we did half days at the end of the school year every week and we tapped into those minutes to move into our schools. I guess if you were calculating the minutes and we never had playoff games and we never had any or other, it might be um something that could be calculated. I know at the high school we have students who are working on credits and there's no way that we wouldn't want our students to be there because just for example there may be kids that got their grades at the end of the six weeks and they failed government. So now they're in
039a credit recovery class to get government before graduation. Okay. If we cut those days there would be no opportunities for them to actually earn those extra credits. But that is I'm I'm only thinking about like what's the consequence in the very end of the year. Right. And I think that in the in the line of maybe some of the things as we are doing interventions, some of those things already kind of lead up to um I would only caution against putting anything that you tell people are going to be a holiday and then you have to come back and take it back. Yeah. So in the circumstance of if we didn't have extra minutes and then we say, "Oh, by the way, we need them, so you're going to have to come on Memorial Day."
040We won't get the attendance and we won't get the funding because they won't show up. Yeah. Okay. So it sounds like if we could maybe explore a day or two um and then that I just you all have this. Okay. And it was published in February. So it's not off the press. Okay. Great. And then why don't one other suggestion Mr. West mentioned the purple days. We don't get any minutes for those. But like Joel said, the the teachers who did their extra duties in whatever form, um whether it was some type of after school duty that they volunteered for or they did training over the summer, right? My campus was 95%. So we had teachers were a day off. Okay? And if we were to put asterises on the other two purple days, we
041would give more of an opportunity for the teachers to be compensated for the extra time they are giving of their own doing because they're wanting to help a new intervention. And we don't have required activities on our campus on Earth. So it would give them if you look at that Memorial Day, it would give them quite some time. Now my teachers have to be for graduation, right? but it would take away the daytime expectations. And then the other one is that fair day. So March 6 is something that would allow them to use time when many of them. Okay, that's a great And then you don't waste any minutes at all. Those are just put as a reward teachers for what they did. Yeah. And I don't know about the other campuses, but I think
042Miss Wendles was very similar where she had almost 90% of her teachers. majority of the campus. So, is that a big change? If we were to say, can we asterisk the purple all the purple days and then are there are there opportunities? I guess PD that brings up PD. Are there opportunities for them to get PD days during the summer or another week and then we provide anything that is approved by the principal count. Okay. this day still. We start those purple days this year still for 24 25. Yeah. So May 27th is purple with a star. May 23rd is not purple with a star. Okay. But those are the only purple days we have left. Oh yeah, yesterday is the 21st. So we have two purple days coming up. So again, this is no
043action tonight. This would be action at our next meeting. Um and the PD that they did whenever they are on campus that's is that like a like they break out into groups and do like break specific stuff or whatever or is that just kind of like campus as a whole? something like if they go to the summer, they can like pick like specialized classes, I'm assuming, that like fit like whatever topic they're teaching. And somebody that's been building this presentation like year round like it's paid to do, you know, it's probably, you know, not a bad thing to have go to more like professional. No, absolutely. So like our new teachers go to teacher faces. So maybe that maybe this is a conversation of next board meeting we look at changing I don't even know
044if that's possible at this point to change the 23rd to an aers day versus just a purple day. Is that even So I think that you would have a lot of staff that have that third day they haven't been able to use. Correct. Turn in prompt time for Absolutely. Would that be an issue for your graduation? No, because the graduation workers are still going to come, but we don't come until about 5:00 in the evening and we work till 11:00 at night. And in the past, I have given comp time to my staff that works the full day and then stays for graduation and they end up using it the following year. Okay. So, and then just to answer the question about the the blue days on our calendar, um we did a the district
045for the first time did a districtwide TV where we brought people in and we also allowed our own staff to teach. So, it was a great activity for them to do. On the other blue dates, we really do instructional planning. That's how we get to use those minutes towards instructional minutes, okay? Is our teachers are actually doing curriculum development. Um, you know, they're working with vertical teaming. They're actually doing true things that contribute to instruction. So, we get to kind of use those minutes. So, those minutes count towards our those minutes. Every blue day counts as part of 75,600 minutes or for us 78,000. And the blue days that's the why we had to do the waiver last week was so that we could get use those professional development days throughout the year. We have
046to fill out a challenge. The state allows you to have five of those and you get 420 minutes for every day. So we have four next year. We chose to only have four so we had a short work day to allow our teachers to just have work day and not we didn't need the extra minutes. So I think um what I'm hearing is to explore if we're able to do the 23rd as an asterisk this year and then next year if we can make all of our purple days dates asterisk if that's allowable by law or whe all the questions. So, all right. Any further questions on that? And then we're just gonna look at the I think we just look at the the email um and kind of do our do our due diligence
047as a board um and as administration and kind of go from there in that conversation. I guess that's what I'm want to just do the the document. I also like to know like Yeah. And and I think we I think doing maybe another budget meeting to where we can say, "Hey, can you all come to where and let them read the article? Let them do all of the things where they can give us their input per their campus because I think it's going to look very different if the high school does so that way they can have input in that as well. And I just want to clarify. So I had to clarify or for the additional days with principles just to make sure that they just on the 4 day week correct. So, just
048to hear what the principal's thoughts are and how that would affect their campus on the four day. Okay. Anything else on that? I know we u we have a sideby. So, moving on to item B, sidebyside analysis of current budget projected budgets by publisher. Hello, sir. How are you? And this wasn't in book, right? So, we may not get all the way through this tonight. Um, but then if we could could you email this out so we can look at it after this uh and we can get through what we can this evening and then um reconvene to continue through the process. And I know this week, last week um stuff happened in the legisle. So I know that all plays into it like you were talking about last week. Um so I think there's
049it's ever evolving. Uh what was the chess? Um looking at this this is the part function report you guys by function functions are listed out here by number and then by description. Uh [Music] someations just kind of give us something to work with to look at we adopted 4.3 expenditures as of yesterday gives you a balance of 10.2 to have an additional almost 100 million activity about 60. So available funds for the rest of your 9.2 looking at this kind of doing a bit of a deep dive that goes to June 30th, right? Correct. Yes. And so that's not including payroll for May and then so looking at this just trying to get an idea basic what direction the board would like for us to go in. I basically took what we had last year
050looking at this decrease here about 86. Um that was back when I guess I'll refinance in February. Um keep let's just say keeping all things constant for now. Um I'm waiting on some adjusted figures here. So I'll be able to hopefully next week. Um keeping miscellaneous revenue that keeping the things that I know I can't change and looking at interest income um as cash flow continues to decrease as a result of the deficit budget uh interest income will go down. We also did have an issue uh back in January into February of this year um due to the cyber attack that was experienced by the county that prevented us from achieving a lot of the tax income that use for our day-to-day functions. Um so as a result our you know interest income is down
051significantly. um requested for 300 we got 65 so far. Um so all that time that was lost um on not receiving that money it's interest that we lost out. Um luckily uh myself and the rest of the local school districts were able to uh call a meeting with county leadership and uh luckily within I'd say six hours or so been an ongoing annual updates um we were able to work together and we received about five million that afternoon. So a lot of great work done by you know county responding as well as just the support from all the other local school districts kind of How many other people on the same page, but like I mentioned it does affect you continue and that'll be reflected on first difficulty cash flow as well as we continue
052to battle the deficit miscellaneous local Mr. Johnson put those in pick up a couple things from his office. So it's always nice there. But um this keeping disc good news is when I ran the summary of finance in February, this is a little higher, but I don't want it not 21 versus 20. So not too big of a difference, but that's state revenue. Uh chars we decided to exit the program because it was costing us more to put on the program. is spending more than the amount of road in a lot of that's due to an audit that happened from going all the way back to 2011. Uh the audit was completed in 2017. So the federal government essentially audited the state. Um at that point um the state has now changed the IP ratio
053so where we were getting 584,000 at less than 100 um and I think you know I was here for that board meeting in October but I believe Dr. and her team were able to present figures to you guys at that time showing that we were basically operating that program at home. So seeing that we going for a little over half a million dollars that be a lot of revenue there uh revenue the projects are devaluing over time. So just kind of taking estimated look figures that I had based on the latest 313 agreements. Um, keeping in mind we have Dream Interactive, one with America that will be coming on. Um, was delayed, but it will be coming on. We had two cancelled this year. They were meeting and evergreen. So, those funding sources will be
054coming. We can talk about potentially freezing and creating a little bit of room as far as tax go but overall we're looking keeping some things constant for the time being and say about it conservatively right now best case like I said some of these other ones but $88,000 decrease in revenue if let's say we keep the budget flat keep it the same we have a potential 52 almost 3 million deficit. Uh fund balance that we had this year coming in was 9.4. Um let's say our deficit it's around what we adopted at originally which was the uh about 4.3 sorry 4.5 then we have um that leaves us but and then I just ran some projections accounting for increase in cost of 3% 5% this is how the deficit would increase the budget flat So
055the showers m we're getting rid of it because it cost us more than what we were getting. So that's actually a savings, not a $584,000 deficit. Well, right that's not coming in. So essentially that revenue was projected because new from 584,000 to about say 16 to 8,000 a year. Yeah. But then if we're spending, let's say you're getting $60,000 ratios and then you're spending $70,000 to put that program on generate that you're bringing in that res. Wouldn't we deduct what we're spending from the budget? And so we can't um like I said, I was thinking this part. Okay. I just want to make sure understood the logic there. For sure. This is just flat numbers just so I have an idea of how we want to go ahead start doing out allocations essentially because I
056didn't want to give something to talk to campuses when there was going to be a potential maybe $50 decrease um per student because let's say I was giving campus 220 I may have to do a drastic decrease based on what we're looking at today. And then when do we update the state and low revenue with the new allocation? I think what 395 for student well it's not official but that's the projected number. Well it's not projected just by sign they just released a new version of last week. It's not as simple as just taking your your attendance times 395, but there's more there hopefully. Correct. And I think just not to identify any additional concerns, but I think there's also the fact that the data flow the state's new system has not allowed us to
057get an active as well. And does anybody have any idea what the relief is for special services? There's language in the in the new law about special services and helping [Music] services that's what I've seen mostly is plugging in those multipliers many of them are less than 98% those are across all it's more but it's by percentage I think it'll work nicely template once they update it and I think that's what you know better than I I'm sure that's what they're doing template is adding new formulas in all of the subcategories the maximized the house. So there was an update last week. Another thing today just released another house effect. So we're going to do what we can to filter everything template just kind of give you an doesn't recommend just asking what's in common
058because what's in common that will help us along quickly versus I would not be tired with every page have AI analyze it we start asking questions. I have the time to set aside you know finishing this most recent version we'll be able to have in terms of revenue keeping in mind there are couple of other I did here last week but something to Yeah, but that we can also compressed um so this year compressed down to 61 but because we have those five things that we you know put in there every year we bumped up to 60 cents. Um if they could press an additional 3 cents then well I'm not talking about the compression I'm talking about the exemption that reduces the taxable value of the house we just increase the tax rate so
059that you I think that was an option Dr. Right. Did you talk about that on the side? Yeah. Yeah. I remember the stuff, but I thought on the M we had two tax rates we were prepared to use and we passed the budget or the tax rate based off of the idea that we knew that extensions 100% weren't affected. So you're saying remember we did that? Yeah. So we had it at 40 and 100. So we can just use that as a factor this time as well. I said it was a very brief overview just looking at the functions right now is kind of an idea show where we would be but obviously seeing how we re are you guys see function feel free to share that with us okay Looking ahead, we have April,
060not April, May 13th, we have a board workshop. Is that something that is this is the template something that will be a little bit more solidified by that? And I know it's still iffy because it depended upon the legislature. For sure. But try to run by the 13th to kind of share. Okay. And then um board if y'all will just take a look at this once he emails that out so we can kind of be on the same page as the conversation and where we are and where we're headed. Um I know I know you put a lot of work and time and effort. So thank you for that. I appreciate it to get us to get us that that document. Did you say we have a board? May 13th. 13th the 13th and our
061regular board meeting is May 20th. Yes, sir. Are there any questions about the sideby-side bits? Did you have anything else? Are there any questions or comments? Yeah. One more. Because the math is going really fast. Um, so we we have 16% of the year left, but 25% of the money left. What are our heavy expenditures that are going to cause us not to come in under budget this year? So working with my mentor he for me. So right now the things I can see we haven't caught up spending yet I don't see a piece like given that does um handle a bit differently where it's adjustment but I believe he took that into account. So just following back up as well. Okay. But it was kind of we cut off all spending now, but there's
062still a couple maintenance projects we have to do a couple of the summer projects that happen some principal is a good example. She does a very good job allocating money in her function 51 specifically for some projects. So some of that kind of allocating it there. Um and then just looking at some of the pieces where maybe we can't cut back towards the end of the year. Um and just one thing I want to great work here tonight on Brandon our director of child nutrition has done a phenomenal job of just looking at everything from the procurement piece to looking at opportunities where we can save money. Uh I know one thing that we've discussed is athletics extra thing last year was find ways to um reduce meals. He's actually working to provide a reimburseable
063meal to students when they leave as well as potentially catering um and providing high quality tasting. we had a couple weeks ago just towards that because what he can do is he can provide me that he can kind of provide you a bigger meal probably something so that's able to provide still just do that within district that's something he's very excited about something passion about container um provide you know meals because his background is nutrition that would actually you know be specific to fuel athletes in those specific sports. So a highlight on that piece of bills provide cost savings um you know athletics has typically run a deficit because we've increase their budgets and a lot of that is one cost of food and travel and fuel has coach done phenomenal job of cutting back
064what they can just like everyone else but the other piece is you know the and I think driving force I was sharing one of our coaches the other day is that you have your official fees that drive the drivers that That's something that are outside efficiencies where they finally did want to give credit very much on board with being consistent with every travel policy that we have. So one thing here today that's one thing where you know that's app all right item C is professional development travel and related expenses it is 703 so Dr. I'm not sure what is related to that. It It's actually That's probably the shortest one. Um I had a board member reach out and ask about I know we all talked about SLI. Yes. And summer training and I I
065we keep getting the questions. So I don't know how to resolve it other than are we doing SLI? I think you know at the beginning we all agreed that if the staff was going to have their professional development cut that we were cutting our our fun and we're going to do our that's the most affordable efficient way for us to do that. So I I would say no more you know I don't know just because the question keeps coming back and I know I know that I just want to do it the right way resolution or a memo or I just I don't I don't want to be out of my lane and saying we're not approve that if I get a request for hotel for travel or for registration Maybe that's address. All right.
066The last item on our agenda this evening is adjournment. Is there a motion to be made? Is there a second? Oh, sorry. Um, real quick, Dr. M, I just want to thank you for for your leadership and for your service. You've done some amazing things in our school district and a lot of work kind of put the trajectory out there. So, thank you. Thank you very much. I appreciate you as a as a board member and as a parent. So, thank you. Thank you all for the opportunity. Yes. Okay. Okay. So, our next meeting is on the books for May 13th. Um is a board workshop and then um if you have any questions or comments from there, we will we'll follow it. So, thank you um everyone for coming. Is there any other additional
067comments? Right. Hearing none. All in favor? Opposed? Motion passes 5 to 0 at 7:05.