001Hi, good evening. It is 6 o'clock p.m. The board of trustees of the Brennham Independent School District is now convened. I wish to extend a warm welcome to everyone present. In collaboration with our families and community, Brennham ISD is committed to providing an exceptional education for all students in a safe environment. As a BIM ISD board of trustees, we are here to provide local citizen governance and oversight. The management and day-to-day operations of the district are the responsibility of the superintendent. This is a public meeting of the board of trustees. Schoolboard meetings are open to all who wish to attend and hear the matters discussed. Audience participation is limited to the public comment portion of the meeting. These proceedings are recorded and I respectfully ask that you please refrain from talking while others are speaking.
002Thank you for taking the time this evening to join us and for your interest in the Brenham Independent School District. At this time, Bonnie Brickmire will lead us in the pledge of allegiance followed by the invocation given by Kelvin Raven. [clears throat] >> I pledge algiance to the flag of the United States of America and to the republic for it stands one nation indivisibley and justice for all. Thanks for waking up. up. Okay, we're going to go straight into special recognition. I'd like to invite uh Brian Gibson uh director of transportation to the microphone for a pay it ride grant push enough buttons all day. So, all right. How are y'all doing this evening? Uh thank you for having I wanted to say thank you to our education foundation for one. Uh earlier this year
003we applied for a grant to reward students for just being great role models and great behavior on the bus. Um you know we have kids that get rewarded and recognized for being great students, great grades, great athletes, but sometimes it goes just to being a good person and a good a good role model, someone what it means to be a cub. So, uh, with that, we wanted to reward those kids that are leaders on our school bus that show everybody following the rules, doing the right thing, keeping everyone safe. Uh, there could be rewards for that. So, we were lucky enough to get a grant to where, uh, we were able to partner up with the BookNook and our drivers get to nominate students every week and they get um, a $25 gift card for
004the book of their choice or as many books as they get with that $25. Um, so far we have rewarded 20 students. We have 40 more to go over the next four weeks. So, we're excited about that. Going to keep us busy. Um, real quick, I'd just like to announce a few names if that's all right by y'all. Um, we have Maya Madison from Brennham High School, Allison Prietto from Brennham High School, Aaliyah Shimanage Rogers from Brennham High School, uh, Marcus Finley from Alton, Noah Young from Brenham High School, Key English from Brennham Middle, Cole Lowe from Brennham High School, uh, Michaela Upurch from Brennham Middle, Nyla Gails Alton, Roslin Nolles, Brennham Middle, Lzaria Kimble, Brennham Elementary, Gianella Gonzalez, Krowy, Rendarian Pard, Brennham High School, Kada Frell, Brennham Elementary, Kase Redmond, Brennham Jr., Maverick Hoffmeister,
005Alton, Carrie Ingram, Brennham High School, Natalyia Martinez, Brennham Middle, Ava Thomas, Alton, and Remington James, Brennham Elementary. So, looking forward to announcing some more names to y'all next month. Thank y'all. >> [applause] >> Okay. Next, I'd like to ask Melissa Buner to turn on the front to uh do the PAR teacher and student of the month for ECLC. Can y'all hear me? Is it on? Okay, good. My name is Melissa Bunker. I am the proud principal of the ECLC and I have some wonderful guests that have joined me tonight. Um so if you don't mind, I would like to share some of our wonderful um accolades of our campus with you. Our first person is Mr. Lenny Morales. Lenny is our student of the month at ECLC and we have three expectations at the ECLC.
006The first one is to always do your best. The second one is to make smart choices. And the third one is to be a good friend. And Lenny exemplifies every single one of those expectations. He has he is so smart and he's such a caring individual who is always attentive to the needs of everybody. He's always wanting to know how everybody's doing and giving them a big smile. He demonstrates very hard work, strong dedication to becoming a better student, and his positive attitude is evident in each day in the classroom. Lenny always is seen with the biggest smile and gives the best hugs in our school. Um he shares his warm genuine genuiness with everybody in in the school. So um give everybody like everybody give needs to give him a round of applause because
007we are so very proud of Lenny. [applause] Our pair professional of the month is Miss Kiki. That's what we call her affectionately at the school. Kiki Kiana Wade Smith. Ever since I've known um Kiki at the ECLC, she's been there and uh she's always willing to go the extra mile for us. Um she consistently shows initiative by stepping in to helping got very creative ideas and she's always there to enhance the student learning at our campus. Um like I'm so proud of her because the black history program, both of these ladies put that black history on program on and it was so creative and she did such a good job with the dancers and so we are very appreciative of that. She brings fun ideas. She um is positive. She has very memorable environment ideas
008for everybody. But above all, it's her caring nature and her bright smile that uplift all of those around us and make meaningful impacts on our entire school community. So, we are very truly fortunate to have you, Kiki, at the ECLC. We love you. [applause] Our teacher of the month is Miss Constance Lester. Now, she has a very deep learning for this that for our school and she is very eager to learn all the time at the ECLC. Um, and she makes it a better place at the ECLC with bringing her ideas. Um, she's very passionate. She supports her students. Um, she shines through everything she really does. And despite her challenges and the uncertainties of this year, um, she has remained very constant and dependable for everyone, not only her students, but her staff at
009the ECLC. She has shown incredible strength for handling all of her um hard medical things that she's going through right now and the the transitions in your life that you're going through. Uh we would never know that you're going through that. So, you're a very strong lady. No matter what she is facing, she continues to show up at our school with a smile on her face and offering her help. Um so, I want you I want God to bless you with good health and I want you to keep chasing those dreams of yours. Okay? We love you. Thank you for being part of the ECLC. [applause] [applause] The public comment portion of the meeting is an opportunity for citizens to address the board or make comments to the board. In accordance with the Texas Open
010Meetings Act, the board will only listen without comment. Specific factual information or resuscitation of existing policy may be furnished in response to inquiries, but the board may not deliberate, discuss, or make any decision on any subject not on the agenda. No presentation shall exceed three minutes. Delegations of more than five persons shall appoint one spokesperson. Persons must identify themselves and the groups they represent at the beginning of each presentation. Persons who wish to participate in this portion of the meeting should have signed up with the presiding officer or designate before the meeting began. Presentations and language should be appropriate for all audiences. All audiences. The aotted time will be displayed on the screen behind me. Please stop talking when the time runs out. Thank you for taking the time to address the board this evening
011and for respecting this the district's policies and procedures. And we had one person show up and I hope I can say this right. Amy Avant. Yes. Make sure everybody can hear. >> Yep. I'm going to try to go as quick as possible. Good evening. My name is Amy Avant. I'm a math teacher at the middle school and a proud graduate of the Brennham class of 92. I'm here tonight not tonight not to complain or ask anything of you, but simply to inform you of one amazing story of love, support, and heart that makes up our community district and BMS. Not to draw attention to me at all, but to boast about others. I'm just their voice this evening. In a time in our world where there is so much negativity and hate, I'm here to
012brag about the good. I chose to come back into the classroom this year after being an administrator for the past seven years. At times wondering if it was the right decision. Miss Tibido gave me that choice or that chance. And I now know for a fact this year it was truly a calling from God that placed me back where I am in home in Brennham with my true passion working more with the kids on a day-to-day basis. I have the pleasure of teaching a young child I will call Johnny. While I focus on him tonight, you must know he represents all the kids we teachers call our children. And his story is just one of many. Johnny has special needs, has only known his father, has never been away from him, and this year his
013father was diagnosed with cancer, was unable to keep up with the home, much less Johnny. Um, sorry, I lost my place. Uh, Johnny was caring for himself in every single way possible to include his father at just a mere 11 years old. The living conditions were beyond appropriate. Unfortunately, his father passed away this past week, and I have taken Johnny in temporarily to help him transition to his permanent home. Johnny was in desperate need of so much physically, mentally, and emotionally. Those that know me well know do I do not like to ask for help. However, during this time, I needed the support of God more than ever and other individuals. So, I ask. This is where the reason I'm speaking tonight comes in. There are the most amazing people in our schools and in
014our community. That outpouring of assistance has been more than I could have ever even imagined. I won't list all the names as I'm afraid to leave someone out accidentally, but it ranges from BMS, Krowy, elementary, the athletic department, special ed, central office, support personnel, teachers, former and current counselors, administration, friends, and so many more. While we focus on our children's accomplishments in the school, that is the priority and that is the way it should be. However, for just a moment, I want you to focus on the amazing adults we have in this district and community. You need to be aware of the heart and care that goes into these children every single day. Teachers are more than an educator of a single subject. They are parents, counselors, smiles, hugs, disciplinarians, caretakers, nurses, suppliers, chefs, educators,
015and much more. They are what holds the school building and children together. The community that supports them and our children is something else as well. And I have not seen this type of support in a very long time, and I've been around. Love, tears, money, heart, prayers, and so much more is poured into these children. We are not just a letter grade. We are far beyond that. I entered education to teach math and teach little kids on how to be kind humans in the future. I have seen kind humans and this example tonight of Johnny is just one of many of what happens in and out of these four walls. Every day, kind humans have stepped up. Sure, it happens in other places, other towns across America, but not like my home in Brennham. I
016put our town up against anyone, anytime, anywhere. I also want to recognize this man right here. This is a special community member, Johnny Rosen. Johnny Jeremy Jeremy Rosenbomb, and his wife, Stephanie, who cannot be here tonight. >> I hate to be rude. I know I have to we have to be we have to be even with everybody. And I really appreciate what you're saying. And >> I think the entire board knows how lucky we are to have the teachers and everything we have here. And I really appreciate your words. But okay, >> I do have to be fair to this. >> I know you do. I know. I just want you to recognize uh Jeremy Rosenbomb and what he's done for this family and this community as well. And he's not even in this community.
017He's in another one. So, thank you'all very much for listening. >> Thank you so much. We [applause] Okay. Uh, next we have the superintendent's monthly update. Well, good evening. Um, it's an easy time of year to give an update with student achievements in the springtime. You can see all the tired people in the back in the right, all those tired faces to all the many, many, many activities going on in the springtime. So, we are so thankful for the staff back there and all the staff uh possibly listening and all the students and all their accomplishments. And uh I want to take a minute to just mention a few. Again, I hesitate to do this sometimes because I know I'm leaving someone out, so I apologize ahead of time. ROTC. Do I need to say
018anything else with ROC and what they continue to do at a national level? Uh back-to-back national champions, first place in armed and unarmed division. Uh 10th straight national appearance. It's just become the way they do things. So, so exciting. Uh the high school choir is is um I got to say this, I think a month or two ago when they were here. Um you know, such an effort to grow that choir program. Um and uh we're seeing the fruits of that labor. Earned the uh prestigious UIL sweep stakes award with superior ratings from all three judges. Um you know, I've got to mention the golf team is going to state. So I'm very excited about those boys and the work they've put in. As well as uh Conungle um for the the girls is also
019going to uh state as a sophomore for the second consecutive year. How impressive is that? Uh so much athletic momentum. Uh the baseball team has has clinched district championships. Uh we've got track advancing to regionals. Um and coach, I think spring football's kicked off today. Is that correct? Yeah. Yeah. Look, he's a little tired, too. Busy busy season. Uh I can't mention all that's going on in the extra extracurricular world without mentioning it's testing season and uh to watch all our principles and and students uh teachers pour into that uh really make those last minute efforts to be sure that they are prepared um makes us proud. So um a lot of work has gone in all year long to get ready for that one moment in time. Uh but uh how you show up
020for that moment is important and I'm very very proud of the way that our team has uh showed up and continues to show up. So that is my update. >> It's a lot of good going on right there. Okay. Uh next we have board member reports comments. Um I don't remember where we started last time but cop >> I don't have anything. We got a long meeting so I'm going keep it short. >> Great job everybody. Uh just to kind of echo Clay, uh there's a lot of great things going on in um extracurriculars and and if we start naming them off, we're definitely going to miss somebody. So just keep up the good work and excited to see what happens over the the next few weeks and in the as we finish out the
021school year. >> Everybody's doing so well. We thank the teachers and all of the parents who have worked so hard to get those kids ready for the testing and we're proud of them. I just want to mention for a moment, this doesn't happen very often, but uh thanks to the band, the Brennham High School band and uh Eric Reig, we were able to get the United States Air Force band here in uh it was in I think it was in March. Uh they came and they had a wonderful performance. It was very patriotic. We filled the the high school, the the whole whole building it sound seemed like. But I just wanted to mention that because we don't get that very often and this is this is one of these events that just shows us
022how blessed we are here in Brennham ISD. >> I don't have anything. >> Don't have anything? >> Nothing for me. >> Okay. Uh try something new here. We're going to have a public hearing on the possible purchase of library books. Miss Charlotte Pul will present. >> Okay. And this is um how appropriate. It is school library month also. So it is our my last time to come before you this school year. So perfect. Um there are 152 titles on the list that was posted for more than 30 days. Um there were no um concerns brought up by parents from the Google form that's on our website. Um basically it's uh ranging from elementary level to high school level and everything follows our selection criteria. So again, it's just some of them are books that we
023wanted to maybe get an ebook version of it. And since we have to follow the the legislative law that went into effect, we have to have you approve that one again because it's by ISBN number instead of title and author. >> You've had a a very busy year this year. We appreciate the time you spent on it. >> Do you Yeah, it it was a rough day. [laughter] >> Okay. Um does anybody have any questions? Does anybody have any questions in the audience? Okay, we can move forward. The board can take action. >> I'll make a motion to approve the purchase of library books as presented. >> Second. >> Okay. Kyle Herricker made a motion seconded by Archer Archer to approve the purchase of library books as presented. All in favor? >> All opposed? Motion
024passes. Thank you again for all your hard work. >> [laughter] >> Okay, next we'll have Purdue Brandon uh spring tax collection report. Uh Lesie >> Scotty >> there. Y'all are throwing some names at me today, guys. >> It is. There's way too many consonants in there. I agree. How are you this evening? It's a pleasure to be here tonight. Right, I'm Leslie Scotty with Purdue Brandon and your audience today is your your lovely tax assessor collector, Miss Diane White. And note as we go through the report this evening that these are delinquent taxes only. Miss White and her staff do a phenomenal job collecting around 98% of your tax levy. And what we're getting turned over to us is around 2%. So your residents are paying their taxes. Delinquent taxes are are not a problem
025for the district. Um, however, they get turned over on real property every July and on personal property every April. So, we just began at the beginning of this month personal property collections on delinquent personal property, predominantly business personal property accounts for 2025. So, those were just turned over to us, but they're not reflecting in this report. This report just goes through 2024. So, I'll get started. I hear y'all have a long evening tonight, so I won't delay. First chart we have in your report is the accounts by status chart and it gives me a snapshot of the delinquent tax role and where the accounts are and what is readily collectible. You'll notice the largest section is the suit litigation section at 35%. So these are accounts that are anywhere in the litigation realm from suit
026just filed to ready for the next tax sale. Action pending is at 28%. These are predominantly your 2024 delinquencies that were turned over to us last July. So, we are still actively reaching out to taxpayers, talking to lean holders, doing title research, trying to gather as much information as possible so that we can reach out to someone, get their attention, get them in a payment agreement, get the account resolved, and if those communications break down, then we resort to that litigation. But after really diligently trying to work with the taxpayers and find them and let them know about the situation so it can be resolved. Next up is the deferral section at 24%. These are folks that have elected to defer payment of their taxes on their residents homestead. They may only have one resident's
027homestead. Oh, I got very loud. One resident's homestead at a time in the state of Texas. They can only defer one property. So they're either 65 or older or have a disability deferment. they must first get a homestead exemption on the account and then they will file an affidavit with the appraisal district to get that deferment status. Once that deferment status is on the account, those are no longer collectible, readily collectible to us. However, the lean stays in place and penalties and interest are calculated differently on those. for example, they incur 5% interest and no penalty during the deferment um rather than the 12% interest that a undeferred account would be incurring. Moving on to the dollar range chart, just another tool that we use to help us collect the dollars. We work the roll
028top down. Um looking at this that 10,000 and up section, the majority of these accounts are those tax deferred accounts. um some accounts uh maintain that deferred status for for many years. However, when the taxpayer sells the property, goes through a title company, those typically get paid in closing or if they cease to use the property as their resident's homestead. Moving on to the tax year chart, you'll see the largest percentage is the 2024 tax year that which was most recently turned over to us last July. And after 2024, the percentages get smaller and smaller year by year. 17 and prior, the majority of those older delinquencies are those tax deferments. There's actually very small amounts due for each of those tax years. We just put them all together for ease of the chart. Then
029the next four charts are some historical collection data. Tax years 2021 through 2024. You'll see for 2021, you can see at the top of the chart what was originally turned over in delinquent taxes and what's been collected through the end of February. Um, due to to when we got this report to you, we only had data through the end of February. So, you'll see we're we're getting close to 80% for 2022, 73.52%, 2371, and 24 57% of what was turned over to us last July. We're having a tax sale in May. We're getting ready for that. We have several um of the those delinquencies in that 10,000 and up that are not deferred um going forward in the May tax sale. So, looking forward to that. If it's anything like last year's tax sale, everybody
030paid before the sale, so we didn't get to have one. Are there any questions? I just quick, how many are on the tax sale this year? >> There is about I don't know right off the top. Um it's a it's right under 10. >> Trying to get another a piece of paper here. I apologize. >> I knew the sign language was not for me, [laughter] >> which is good because I understood none of it. >> Yeah, it's great. Nobody has any other questions? If you're interested in looking at the tax sale list, it is on our website, um, pbfcm.com. You'll go to the homepage. From the homepage, you'll click the tax sale link, select Washington County, and you'll see what's all currently listed and if any have have been pulled and and we we update
031that up until the tax sale. [clears throat] >> Absolutely. >> Thank you. Yeah. Let me just publicly say thank you to to Leslie, Purdue, Brandon, uh, the relationship uh, with Diane. Um, we've seen these numbers only get better uh since since our partnership with you. Um, and it's it's noticed and appreciated. >> Thank you. Appreciate that. >> Thank you. Thank you for letting us be here this evening. >> Y'all are doing an amazing job for us. Thank you so much. >> I'm also not going to stick around for the end of the meeting. So, I hear it's lengthy, but >> Right. Right. >> Y'all put We need to put her at the end next time. Well, >> it's nice to see you all. Y'all have a great evening. >> Thank you so much. >> Okay.
032Next, we'll have a financial update with our chief financial officer, Daryl Sinclair. Good evening. We're just uh getting There we go. Getting getting the presentation switched over here. [clears throat and cough] All right. uh we have our usual reports. There will be uh one additional item at the end uh that was requested last month, but we'll go through the usual items to start with. Uh so the first thing on our list is budget versus actual. Uh we have the revenues, [clears throat] excuse me, we have the revenues listed there in the three different categories that we typically report. The local, the state, and the federal program revenues. Uh you can see that of the budgeted approved approved budgeted 66 million again remember this is not just the general fund but also food service and debt
033service of the total 66 million so far we've collected uh 53 and a.5 million so we'll be looking at the rest of the what's that about 13 million left to get between now and August and right now most everything is on target. uh our the only [clears throat] kind of caveat I guess I would give is uh if you notice in your board packet you have those three funds separated the three separate reports you you might have noticed that the food service revenue is a little bit behind but also keep in mind that those payments come about a month behind of the expenses so we usually get those payments after the month is over but of course [clears throat] the expenses excuse me the expenses are already posted so uh I've been keeping in contact
034with Miss Davis and Everything still seems to be on track there. Any questions about the revenue so far? All right, we'll move on to the expenses. And once again, you can see the comparison of the approved budget in each function [clears throat] in the green column versus what we've actually spent in the yellowish column. Uh we do have I was checking before just before the meeting we do have a few functions that are over the h well okay this is as of March so we should be at about 58% roughly in any given function we do have a few functions that are a little bit over that which is why we have some budgets coming up uh but overall the entire budget overall we're actually under the 58% mark as of the end of March
035so everything still is on track as far as our expenses and what we are spending uh throughout the budget. Any budgeted expense questions. All right. Then moving on to our investment report. Uh you'll see one new item in case you didn't notice it. I'll point it out to you. I did mention last month that we I would add this to the investment report. So on the Texas class row there, the very last number in yellow, the 38,69815, that would be our bond sale revenue, our proceeds that we put in our textbook account until we actually need to start withdrawing those, bringing them over to the local bank account to start paying bills once projects begin. And so, um, just wanted to let you know that that is there in Texas class. Uh, that is our
036our best interest account, uh, long term. And fortunately, a report I just received is expecting very little change to tax I mean to interest rates over the next several months. So I guess the bad news is they're not rates aren't going up, but the great news is they're not going they're not expected to go down anytime soon. So we should be staying pretty level. And we had uh I think it was less than a tenth of a percent change from last month to this month. So things are holding pretty steady. Any questions about the investment report? All right. And then our tax collections, we are running about 94% just shy of 94% on current collections uh for both M and INS. So again, we only have what five months left, I guess, to get in
037that 98 to 99% range is what we expect by the end of August. So we're definitely on track for that. Uh and as I've pointed out before, current collections are starting to slow down. penalty and interest and delinquent collections like Miss Scotty talked about are starting to pick up and that will continue all the way through August until we get to the the new budget cycle. Any questions on tax collections? All right. So, here is the additional item that's not normally in your board report. Uh there was a question last month about revenue, what we budgeted versus what we expect to receive. So, let me This is a little bit a little bit complicated. I tried to put a couple of things in there to kind of separate some of the older data. You'll notice
038there's a darker line, heavy line after the third row of data between 2425 and 2526 just to illustrate that everything those first three rows is past history closed years. Then everything below that line is current year. And if you're wondering why there's one, two, three, four, five rows of data for the current year, it's because we keep making adjustments, fine-tuning, getting better information as the year progresses. You know, we start the summer uh so back in July last year, we start with our best guess, our best estimates on our ADA and what kind of revenue projections that will bring. And then we get a little bit better refined in August or September once our property value study results have come out at the end of January. That's usually a good time to update the finance
039template, get better numbers because then we have our T2 value from the state. We get a verified T2 value that we've been guessing at for six months before that. We finally get something that's pretty close to being final or will be probably be exactly what our final will be. So that's a good time. That's why I updated there in February after those that value came out and was more solidified. Uh the green highlight that you see back in August, I highlighted that green because that is what I actually budgeted. So those are the the ASF, the available school fund and the FSP, the foundation school program. Those are the two main driving forces of our state revenue. And so those are two separate categories. Those are recorded in two separate account codes and those are
040the numbers we actually put in the budget. So those are the marks or the the amounts that we're shooting for hopefully by the end of August. And then you can see I've we've done updates since then just this month. The most recent TEA summary of finance that's the next to last row of data, the SOF. Uh, and by the way, that 46695, they number all of their their what they call their run IDs. So every time they do an update, they assign a a number to it so you can identify which one it was. And so that's the most recent one that I could find last week. So that's their estimate of what we will receive by year end. So you'll see that they're estimating a total of about 20,752. And our latest template revision
041number seven, the last row of data is estimating almost exactly the same thing. So right now the estimates from TEA and from our actual finance calculations are coalescing pretty close and this is actually a little abnormal at this point in the year. Normally it doesn't look this close but what has started happening this year legisl the legislature told tea last session that they want them to start updating our attendance data before the end of the school year and in the past as long as I can remember they don't get any of our attendance data we don't submit that to them through PES until the summer until June when the school year is completely over so until then it's kind of hard for their calculations to line up with our calculations because we know our data
042but they don't. But now I and I may be a little bit off on this but I believe the the sequence of collection data collection now is that we we submit to them our attendance data at the end of the first semester in I guess January for the first semester and then we update them again. I believe it's each six weeks. So I believe we've now sent them fall semester fourth six weeks and just sent them fifth six weeks. So now they know our data pretty close to what we have which is evident in the way these numbers are being calculated. So things are looking pretty close uh to what we're expecting for this year. >> Any questions about any of that? That's a lot of information. >> Anybody have any questions? >> Keep keep
043doing you Darl. >> Yeah [laughter] I was going to I was going to say on that >> on that note go back go back comparing uh funded ADA versus ADA enrollment. It's about 93% uh a little over 93% attendance value. So that to me it's obviously it's very important for our kids to be in class every day. So I >> and that's kind of the budgeted ADA number that we >> I remember it being somewhere in that 93 94% 92% range is kind of what we started the year with. And so it's obviously if we're turning ahead of the ahead of the curve it it helps every little bit. >> Right. And and I will say, you know, when we started this year, since there had been so many legislative changes last session back in
044the spring, you [clears throat] know, you'll notice there that we go from template R2 in in July of 25 to template R5 in August to template 7, which is where we're at right now. Omar continually updates his templates as he gets a better understanding of legislation and what the funding formula changes are. So, especially right after a legislative session, there are a lot of moving parts even for him to keep up with and track. So, I I think that's another reason why our numbers are actually better, a little bit better than what we were looking at them being last summer because we didn't have every single piece of the puzzle figured out even in his template. But, as the year has gone on, he continues to update and improve. And just one other quick thing
045I wanted to point out that 4426 uh funded ADA that I have highlighted in green, that's what we budgeted starting out the year. What I have typically always done is taken the previous year ending ADA and that's what I use as my estimate for the coming year. In most cases, unless there's some big unknown change, for the most part, what you end one year with is a pretty good indicator of what you're going to at least begin the next year or hopefully maintain for the next year. Uh but of course, that's subject to change as we all know. >> Thank you. Does anybody else have any questions? >> Okay. Well, Mr. Sinclair, since you're up there, we'd uh love to talk about some budget amendments. >> All right. So, we do have a few uh
046four of them actually. Uh and basically what we're doing again not uh you'll notice there at the bottom of your report it says uh beginning general fund budgetary fund balance zero ending also zero meaning there's not any change. So we're not looking to actually increase the general fund budget at all. We're just taking money that's already in the budget shifting it from one function to another function. So, I've I've given you the information there in your your board packet, uh, of just kind of the the overall overview of why we're wanting to move money from function 13 to function 21 and then from function 11 to 41, 52, and 53. Are there any in particular questions or anything anyone like to discuss? >> No, but I guess um, going forward with everything we're going to
047do, especially with the bond, this is going to become a pretty regular thing for us during our meetings, isn't it? um not necessarily for bond project. Uh that money should and I'm saying should because I haven't looked at it lately, but it should be budgeted in function 81. >> Okay. >> Which is construction and and uh facilities. So once we go forward now, approvals will probably need to come your way when we're paying contractors, but as far as the money shouldn't [snorts] need to be shifted. We've already got the budget set up. we'll just be transferring the money from the text pool account over to the local bank, but that's just the banking part of it. And then uh we'll be paying those bills out of function 81. So that really shouldn't change. Uh and
048just keep in mind, and I don't know if I mentioned this before, the construction fund is actually fund 699. That's the fund number we use. So it's not 199, it's not 240, and it's not 599. So it's not a board approved budget, but you'll certainly get reports. So you'll see what we're spending and how much you know how much money is being transferred. Uh but typically that's not a board approved budget fund. Uh but it will be in 699. >> Okay. Thank you for clarifying. >> Yeah. >> Okay. Does anybody have any questions? >> If not, what is the will of the board? >> No. I'll go ahead and make a motion to approve the budget amendments as presented. >> Second. >> Justin Collie made a motion seconded by uh Kelvin Raven to approve the
049budget the budget amendments as presented. All in favor? All opposed. Motion passes. Thank you, Joe. >> Thank you. >> Okay. Next, our athletic director, Danny Young, will present information regarding the purchase of windscreens at Cub Stadium. >> Okay. Over the [clears throat] excuse me, over the past few months, we've uh uh taken the windscreens and we separated them out individually and put them by numbers, went out in the community and uh offered them for people to purchase. Um, we have sold all those windscreens and so now we're ready in one big PO to be able to pay for those. And I believe the PO is 461 582 61,582 U for all the windscreens on the home side. So that half is done. Uh, as soon as we get this one done, we'll be back soon
050hopefully to get the visitor side done and then we'll have to get that because the purchase uh amount. So there's any questions? I mean, I don't know. I kept try to keep it simple for the longboard meeting myself. So, >> did you sell them at our cost or are we making some revenue on this? Because >> we're making a little bit of revenue on it. >> Okay. That was my main question. We're it's it's paid for, it's covered, and we're making some profit that we can allocate towards something else as needed at the stadium or whatever. Correct. >> Absolutely. So, what we did with the money was that the money that's purchased on there is going to stay into uh the AD account and our activity account so that we can do things at the
051stadium like inside the fieldhouse to wrap the walls. Uh we still have the visitor side to go. So, we may have to if we don't sell the visitor side if there's some that have to be purchased uh that aren't sold out. I think they will all sell homeside did. Uh the goal is is the money that we make on that to keep putting it into the stadium and it's on a five years. So they've been up there for I don't even I mean probably since Glenn was here I think. So the goal is everybody's on a fiveyear contract. So in five years we're going to renew them and upgrade them right now. So while we have to get this done until we give them appeal water boy will not uh create the proofs and so
052you know as soon as we get this done then we'll have the proofs on it and uh hoping we're hoping before summer. I think we're not going to get the home side done but and it's not half done. We're getting everything will be new. All the, you know, the wires and bolts, everything will be new. So that there's not going to be halfway doing it. We're doing it the right way and it's going to look nice. >> Look nice every five years. >> Sorry, one more followup. On the uh visitor side, there's those 4 by I don't know if they're 4x4, 4x8 uh plywood advertisements that are over there. I think there's four of them. If you're sitting on the if you're sitting at the home side and you see up there next to the
053block, >> can we please get that as part of the next round of of updating because those need to be redone. They need to be We're not getting any revenue from that. Those shouldn't have been there this long. Can we add that to the list? I brought that up a couple years ago and it went nowhere. >> Yeah, those I'll check on that, find out. Hopefully the goal is to get them off because we're putting them on a a scoreboard that's going to >> you know what I'm saying? get those up there if you're trying to get a new scoreboard. But that's another thing. So, I got it. I got it. I'm gonna have it handled hopefully after we get done with the visitor side and get the wind screens done. That'll be hopefully our
054next, you know, thing we, you know, go for it. But, >> yeah, coach, I just wanted to say thank you and the work of uh your team to make this happen really quick for those that might be listening. Um, it's a revenue opportunity. I know that's what uh Kyle's looking at. It's a marketing opportunity for businesses across town to to market. Uh they they buy that. Uh of course at uh you said a 5-year contract. So uh I know Kyle's had some other he's got another, you know, with with the schoolboard. I know he's been a big proponent of of looking at that one day, but it's a great example of what can happen in this community very quickly. Some people came together uh to make this happen. It's great. It's great for the community,
055great for the kids. It looks fantastic and uh it's not costing us a dime. In fact, we we make a little bit of money off of it. So, uh great great job. >> Thank you. >> Coach Jones, can I ask a question? What's the what's the warranty on those? Because, you know, those windscreens can can get made up pretty well. >> So, the extra money that we save will stay in there through water boy. It's a three-year warranty. And so, everybody that we met with, we let them know if we get past the three-year expiration and something does come down. Those ones that up there have been there like 14 years. Um we're going to hopefully redo every five years. Uh me and the the person that's on the contract will decide. If they're going
056to renew, then the water boy said they will do it for the extra two years if they're going to renew. If they decide they're not, then I'll probably with extra money that we have, I'll take care of it. Make sure it still looks nice. We're not going to leave it dangling up there at all. >> And Water Boy's done some stuff and they're like, "Coach, if it's something that's we think is our fault, we're going to handle it even after the three-year warranty is on it." So, I think it's a good working deal with them. >> Okay. Does anybody have any more questions? >> What's the will of the board? >> I want to make a motion to approve the purchase of wind screens at Cub Stadium from Water Boy Graphics at a cost not
057to exceed $65,000 as presented. >> Second. >> Okay. Bonnie Brinkmire made a motion seconded by Kyle Hafner to approve the purchase of windscreens at Cub Stadium from from Water Boy Graphics at a cost not to exceed $65,000 as presented. All in favor? >> I. >> All opposed. >> Thanks for all your work, coach. And then >> thank you for the community for stepping in as always. >> Looking forward to it. >> Absolutely. >> Okay. Chief academic officer Sarah Bohart will present information regarding the instructional materials a lotment report and the TEK certification. >> Yes. So in your board book, good evening. In your board book, you will find that there is the TEK certification and annual aotment report where the leading and learning team has gone in and placed all the instructional materials that we
058are using throughout the district. As a reminder, this is an annual certification that we do every year. We send this to the state board of education and the commissioner to ensure that all students have access to materials that cover 100% of the TEICSS. Um, it also is a piece that we certify that we do have a process to protect students from harmful content in the district as well. So, we are here to request your approval of that. Then I will upload that into the instructional material allotment website and then that is what opens the money that we are able to use that the state allows for certified materials. This is the same aotment that we've used to purchase savas um science h material as well as the blue bonnet math that we're using. And then
059we have been looking at social studies curriculum as well. So you may see me back to come for social studies this summer. Coming back. Sorry. I would like to make a motion to accept the instructional materials aotment report and TE certification as presented. >> I second it. >> Okay. Archer Mar Archer Archer has made a motion seconded by Bonnie Bricker to accept the instructional materials aotment report and TEI certification as presented. All in favor? >> All opposed? Motion passes. Thank you so much. Okay. Next, we'll have our director of transportation, Brian Gibson, present information regarding SB546, seat belt on buses. Good evening. Uh, you have a packet, I believe, handed out to you with some Q&A from TEA. This past year, um there was a vote for all school buses in the state of Texas
060to uh be retrofitted with threepoint seat belts by September 1st, uh 2029. So, I'm going to start with uh the part of the presentation that'll go over our fleet and give you a little bit more background onto that mandate. So, um today I have to give a report for y'all for us to go to action on a vote to decide whether we move forward with this or not. Uh the required reporting criteria is giving you an accurate count of our inventory, letting you know what the fiscal impact of retrofitting is and then the board coming to a decision on whether we move forward and with what action we will move forward. Uh currently our fleet we have 45 buses. Uh 40 of those currently already have threepoint seat belts. Five of those do not. Um
061we have gotten out and uh gotten quotes from vendors on what retrofitting costs currently. Um and this is this price can is subject to change uh with time, but currently $39,862 per bus for a retrofit. Uh grand totaling uh roughly $199,000 to retrofit those five buses. Now the age of those buses comes into play. um some buses are not even retrofitable u by the manufacturers. So 2009 is the key year uh for some manufacturers. Uh currently all of our buses are internationals and 2009 is the uh key year for them. So depending on when they were [clears throat] manufactured in that year just because it may be titled to 2009 could have been manufactured in 2008 makes a huge difference on if they're retrofitable. Um, so with that, the next question is, do we even
062invest into some of those buses? With that, um, I'm going to go up to our slide over there. Projected lifespan of a school bus is 12 to 16 years. Um, so those 12 to 16 once they kind of hit that, they kind of become our our backup buses, if you will. So having a 2009, I think y'all can see that that's already going to be a little bit of a difference uh in if we're going to even hold on to those buses. So, with that investment of the retrofit, we're looking at buses that, you know, we still have to do maintenance controls on. Um, all we're getting is a new floorboard and a seat belt for that $39,000. Whereas, if we were to buy a brand new bus, currently the going price for a fully
063outfitted U school bus is $168,000. So, we get our brand new AC system, we get a full six camera system installed, and we get our three-year manufacturer warranty. So with that um you know the investment uh cost effectiveness I personally feel like we should look at our other alternatives. Uh next slide please. So currently the three buses uh we have three buses staged two at the high school one at the stadium used strictly for athletic shuttles uh transporting our athletes back and forth. Uh we have two spare units. Those are our two 2009s. you notice I have in there likely not retrofittable due to their structural age and the maintenance costs. Next slide please. So currently my recommendation would be uh the non- retrofitable spares investing $80,000 into those units um I don't feel is
064worth our while will actually be going up for those to be sold in auction within the next 12 months. Um the deadline once again is not needed until September 1st, 2029 to have all buses updated with three-point seat belts. So um the asset optimization is retrofitting four old buses cost nearly as much as one modern warrantied bus. Um so next slide with our compliance roadmap today we're effectively taking part of the 2526 mandate a board presentation of fiscal feasible uh feasibility uh 2627 we'll decommission two of those spare units. 27 28 uh we'll come back and look at purchasing and replacing the three other units so that uh come time 2029 we will have 100% compliance with all threepoint seat belts. Next slide. So proposed action for tonight is uh formal determination of immediate retrofit
065is not financially feasible. Phase out program continue using shuttles uh locally while planning for a 2029 replacement and compliance proceed with mandatory TEA reporting based upon these findings. Any questions? I mean, that's not really a question, more of a comment. I I don't feel paying to retrofit a bus that we're going to have to possibly put a lot more maintenance into than getting a a newer one that has a warranty seems like a better long-term plan for the district, considering we made that sizable investment a couple years ago. And you reported to us last May, you know, the savings that we've had from making that change. >> Yes, sir. So, I I really feel I would rather not have a retrofitted 2009 bus and get something that's better for the kids that's climate controlled, cameras
066for security. I mean, I think that's the smartest thing for the district. But that's just my personal opinion. Um, see how the rest of the board feels. >> I I guess my question would be this. You know, three new buses, would we use those for shuttles or we put those into the rotation for >> They would rotate into the fleet. We would move buses around because these are buses currently. Yes. >> That uh I'm going to even look over at Coach Young's probably get maybe 9 to 10 miles a day put on them if that. >> So we would definitely rotate them out. >> Okay. So basically be we're just adding we'd be looking to add three three new buses and into our fleet that we would use as regular school buses as well. >>
067Yes sir. Well, [clears throat] and come 28 29 we would be looking at getting uh replacing so auctioning off replacing those three that we currently have in the >> but also these are lease buses so that cost a purchase. No no I mean the ones that we would replace >> no sir these we we own five buses that are currently in the fleet. >> Okay. But the ones we replace those with would they be leased or would we pay outright for them? That will depend on you as a board come 2829 school year and the bond and uh if there's a bond or general funds. >> Okay. I guess my additional question would be this. Is there is there a cheaper option if we're just using shuttle for shuttle buses just around town? Is there
068a cheaper option that we can look at long term? Uh if we're just using them again getting the five to nine miles or or do we need those buses for the rotation? >> We would still utilize those buses for the for the size of students that we have. I don't see there being another solution. Um, these are large capacity vehicles. The three-point seat belt is what's going to be required either way. So, once again, going back to just logistics and looking at utilizing our, [snorts] you know, equipment that we have to the best of our advantage. Yes, we would rotate out to where some of our higher mileage vehicles would go into that shuttle. Let let me explain real quick that really the decision is about whether or not to retrofit buses because by a
069governed timeline we have to decide that tonight. >> Yes sir. >> Uh the fact that these buses are if if they choose not to retrofit them. Just understand that they would be rolling off the fleet anyway. Um that you're not making a decision about a new bus or or or what we might do instead. that would be a fiscal year uh several fiscal years away from today. Um also understand in our big plan and again this is this is really way more conversation than tonight um we did buy lease to own by the the the fleet the current fleet on a five-year note uh that should expire within the next um two years. I I don't recall, I'll be honest with you, if it's a five or a sevenyear. >> Um I believe Daryl, we
070had a sevenyear. Is that correct? >> Year. >> We've done the math on that. So come the time when this would be enacted and we'd have to be free, >> those buses would be paid. And >> Right. So that that was the point. Thank you, Brian. The point I was trying to make is that the lease to own agreement is about a million dollars a year and by the time we would have to purchase these new buses, uh we would be through with that agreement and we would need to come up with some sort of process of buying a few buses over. We don't want to get in position that this board was in position a few years ago where we had to go buy 40 new buses. We don't want to be in that
071position again. Right. So here within the next few years as that that lease expires at least to own expires we need to get into some sort of rhythm of buying and updating our fleet so we don't find ourselves in a very difficult situation again anyway but again tonight the conversation is only about retrofitting some buses that I'm telling you in our our plan would be rolling off the fleet anyway. >> Yeah. Um, we definitely don't need to retrofit them, but my question was on those same buses. I don't know how often we actually use them. It doesn't matter. Uh, that I know it, but instead of waiting to sell them, would it be fiscally responsible to sell them sooner than later? Maybe we can get more out of it. I'll let you decide that. Just
072plant that, you know, seed. >> I'll tell you immediately. Like I said, two of them we will be auctioning off pro within within 12 months, probably sooner. Um there is not a school bus is a very depreciating value item. So you don't get a lot back for it. I hate to tell you with the cost of the investment initially upfront. >> Um but also going back to what Mr. Gillantine said about uh you know going into a rotation of the fleet in the future. I promise you from year one I already had a plan and we look logistically every year about the mileage that we put on all of our vehicles so that we can rotate them out. So yes, it's going opposite of what you'd normally do in transportation, but for the first time
073when we hit that year 7, we will have some extremely high mileage buses because we utilize them to where then they would be ready to start rolling out. So then we would start balancing out our fleet a little bit more over time. >> Does anybody have any more questions? >> I wonder if we can get the CTE guys to just make those buses into like a camper or something. Up the value up the value on them. I'll make a motion that uh immediate retrofit is not fiscally uh feasible and instead plan to phase out the remaining five non-compliant buses achieving 100% threepoint belt compliance by September 1st, 2029 as presented. >> I'll second. >> Okay. Kyle made a motion seconded by Sean Coots that immediate retrofit is not financially feasible and instead plan to phase
074out the remaining five non-compliant buses achieving 100% threep point belt compliance by September 1st, 2029 as presented. All in favor? >> All opposed. Motion carries. Thank you. Okay. Annually, the board president is required to announce board members compliance with training requirements. The board president is required to announce the name of each board member who has completed the required continuing education hours, who has exceeded the required hours, and who is deficient in the required continuing education hours. Compliance of annual training is an obligation and an expectation of any board member under the state board of education SBOE rule. This report serves as a progress report on training hours the board members have received since the last announcement of training compliance at the regularly scheduled board meeting in April 2025. In the past 12 months, board members
075Kelvin Raven, Bonnie Brinkmeer, Kyle Hafner, Archer Archer, and Jared Krennic have completed the required experienced board member training, and Justin Collie has completed the required new board member training. Sean Coun is currently deficient, but is expected to complete by the 1st of May. >> I got a year. >> Okay, that's it. >> All right. Next, we have the consent agenda. We can pull any of them individually or we can vote on the whole. Um I do want to point out that there's a lot of travel in here and it is the policy of the board that there's any out of state travel. The board has to approve that. So that's why it looks but all of these trips have been taken care of by uh either individual fundraising from the students or from their own
076account. So we're really just approving the out ofstate portion of it. Nothing financially is going to be uh part of the district. They took care of everything, which y'all know, uh, Chick-fil-A drive-throughs or anything else they can come up with for the community that we're gonna buy. So, uh, Britam steps up. So, unless anybody wants to talk about one individually, >> I just wanted to, not me. >> I wanted to um, make sure I understand correctly. The Chromebooks are being purchased through federal funds. Correct. >> Correct, >> Freddie? Yes. Yes. >> Yeah. Britney, would you? Thank you. [clears throat] >> So, just to clarify, we're not pulling an item. We're just clarifying an item. I just want to make sure we were good with that. Yeah. >> Okay. So, yes, this is not local funds.
077It's come from title federal grant funds. >> Great. Thank you. I just wanted to make that known. So, thank you. >> Thank you for bringing that up. >> Yeah. >> Always like to make sure people know where the money is coming from when we buy stuff like this. So, okay. Anybody have any questions? I'll make a motion to approve the uh consent consent agenda as presented. >> Second. I beat you, Bonnie. [laughter] >> Justin Collie made a motion, seconded by Kelvin Raven, to approve the consent agenda as presented. All in favor? >> All opposed. Congratulations, guys. I hope you all have a blast. Next, we have monthly reports for information purposes. And then uh an executive session will be held for the purpose authorized by the Texas Open Meetings Act, Texas government code section 551
078071 consultation with attorney and 551074 personnel matters. The board of trustees went into executive session at 7:03 p.m. According to the Texas Open Meetings Act, Texas Government Code Chapter 551071, consultation with attorney 551074 and personnel matters. All final votes, actions or decisions will be taken in open meetings. Would you say that again? Okay. The board is reconvened at 7:22. And what is the will of the board? >> I make a motion to approve the one-year contract extension for professional staff as presented. >> Second. >> All right. Kelvin Raven made a motion. Seconded by Justin Collie to approve a one-year contract extension for professional staff as presented. All in favor? >> All opposed. Motion carries. With no further business to come before the board, this meeting is adjourned at 7:23.