Brenham ISD Board Meeting 9-15-2025 Regular Board Meeting

001You're good. I wish everyone is committed to providing exceptional education for all students in the safe environment. As I board of trustees, we are here to provide local citizens of the superintendent. This is a public meeting of the board of trustees. Schoolboard members are open. Schoolboard meetings are open to all who wish to attend. Audio participation is limited to the public portion of the meeting. These proceedings are recorded. I respectfully ask you please speaking. Thank you for taking the time this evening to join us and for your interest in school. At this point initation by Mr. To the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. And now the Texas flag under God, one and indivisible. >> Join

002me in prayer. >> Thank you. Join me in prayer. Our heavenly father, we come to you this week and what a tri is for our nation. We pray that as we gather tonight to reflect on what we can do as a community and how our schools operate, Father, that you would give your wisdom to us. We pray for your wisdom for the board and the administration is here. Pray for wisdom for the teachers, the parents, and any other support staff that are serving. Father, we thank you that we have the privilege to pour into young lives and give them instruction. We ask that as we do so, we do so with faithful hearts that desire to see the test for them. We thank you that we can gather tonight to identify and talk through different

003topics. We thank you for the blessing it is that we live in the nation that we do. We pray for your presence here tonight as we engage together and look ahead. We pray this all in Jesus name. Amen. Amen. The public comment portion of the meeting is an opportunity for citizens to address the board to make comments to the board. According to the Texas, the board will only listen without comment specific factual information. or resuscitation of existing policy may be furnished in response to agreement that the board may not deliberate, discuss or make any decision on any subject not on the agenda. No presentation shall exceed three minutes. Delegations of more than five persons shall appoint. Persons must identify themselves and the groups they represent at the beginning of each presentation. Persons who wish to

004participate in this portion of the meeting should sign up with the presiding officer or designate before the meeting. Presentation and language should be appropriate for all audiences. The allotted time will be displayed on the screen behind me. Please stop speaking when the time runs out. Thank you for taking time to address the board this evening and for respecting the district policies and procedures. First, I have Rene. Good evening board members, superintendent Claystein, administrators, and all attendees. My name is Kelly and I'm a proud student of Middle School. With me is my mom, my brother, my sister along with my friend Gavin and his mother. We are here as members of this community and his voices for all students. We've come tonight with one simple purpose to say thank you. This school year began under some

005very unique and challenging circumstances. But thanks to the dedication and hard work of so many across the district, especially our administrators, we didn't just start the school the school year. We kicked it off strong. To the board members, thank you for aligning this goal. To our superintendent, his cabinet, school principal, maintenance teams, and every department involved. We saw your effort even as you faced your own personal challenges. You gave up time with your families and your own children. You were working around the clock while we were still getting ready for school. You raced against time to ensure that the campuses affected by the storm were safe, ready, and welcoming for all of us. From the long late meeting spend scoring every option to pro to provide competitive salaries for our teachers and staff to every

006decision made with the students in mind. You have shown what it truly means to put others first. We know didn't happen easily. It took countless hours of planning, coordination, and teamwork. You had to make tough decisions, adapt quickly, and rely on not for recognition, but because you genuinely care about the students of the So tonight, on behalf of our community, our staff, and every single student, we just want to say thank you. We are truly blessed and deeply grateful to have such an extraordinary leadership team. We are now we now truly understand one team, one goal and there are endless possibilities when the work is done together with the full heart. Thank you for showing us what resilience and hard work looks like. Your efforts do not go unnoticed and more than you know. We

007are we are Thank you. question. So, thank you so much. I can't say how much that was cry. [Music] Next, we have John Davies. Thank you. I'm on I am attending the role of dad. I'm a dad of one of your students here in the district. Many of you know me. My name is John Davies. And this week was a very challenging week I think for all of us and especially our nation watching the news events and what took place. Unfortunately, the aftermath and the reaction of all the events that did take place, I'm very mindful of the audience that we have here. So, I'll keep it very PG, it spilled over beyond social media into the classroom this week. And as a dad, hearing from my daughter and her perspective, which you'll hear in

008just a moment, it was very challenging to think through how can we address this in a healthy way that can bring unity after division. Um my daughter after going through some of her classes and hearing students laugh and mock uh the events of what took place stood up and said that's wrong. The loss of human life and murder in any sense is wrong and should never be celebrated. Um she sought some help and reached out to the administration to see if there could be some time for silence, prayers of silence or during pep rally. And it's difficult to make a call on a knee-jerk reaction like this. Nobody could have ever seen this event coming. The reaction that she didn't receive was that it's too controversial and that it would uh be able to protect

009the image of a local school district. As a parent, that was hard to hear. And my question that I wrestled with was as a citizen of the community and also a parent of a child in the district, what is this? I understand Charlie is a very controversial figure. Some people call him racist, sexist, fascist, and the list goes on and on. Often times those who are making those claims are looking at clips that are taken out of context in composition videos that are slicing five seconds or so of him making a statement and then putting it right into another interview he does with another 5second clip and they're losing the entire context of the conversation. If we settle on making a judgment on an individual, whether it's me or Charlie or anyone else by only

010listening to an edited clip that's taken out of context, we only are we not only are intellectually lazy, but we're dishonest. And our kids don't need to be told what to think as much as need. Those who have done the work to examine the context of Charlie's statements have found he was not necessarily a racist, sexist, fascist, or anything else. And this Different people have done their due diligence been honored in the nation's capital NFL baseball cities across the nation. This week has been an opportunity I believe for us to publicly denounce violence and not just at the high school but in all over history. This week has been an opportunity for us to respect others who had a different opinion than our own. And this week has been an opportunity that we have to

011reinforce the value of human life. If we're silent then we cannot come together. We can't in silence. I don't have time. So, moving forward, I'll wrap it up. I pray that our district would take seriously their response to this situation. This is an unprecedented situation. Pray that the students for our entire Thank you. Next, we have Davis. I must say I was truly disgusted for the favor of my fellow students. It is not okay figure of father and husband as I went through the week. There were several students including myself who were trying to tell people this is not okay. This is not right. But there were others who were shunning us and rejecting us and yelling at us for saying those statements. As I went through all my classes and spoke to friends and

012fellow students, classmates, I realized we are no longer united as or as a school. There's so much division and hatred within our own school that people are not allowed to speak freely. And so the faculty members are allowing this hate speech continue in the classroom, smiling as it happens and not saying anything regarding, hey, this is not okay. This is disturbing. I would just like to say that the school image that quote unquote is being protected is one that is divided full of hatred and is deeply deserved. We cannot keep protecting this public school image if the image does not reflect our constitutional rights and different just like also say that many of of their students including myself are being affected socially because of this. A dear friend of mine is going to quit her

013one of her extracurriculars that she has fought to throw to get into and just because of the faculty members and students that are within that group that have been so incredibly rude and terribly I'll just add one thing. Our goal is not at all to bring disciplinary measure or cancel. I think we've seen how cancel culture is really poisonous. I think all we're asking is for the board to consider what the district's policy should be knowing this is a very divisive issue and we should at least stand unified to condemn violence and work to use language discourse so we can work through differences with those that do not share. Thank you. Okay, next [Music] Washington County will present a donation to the district. Good evening, Mr. President. Thank you for your service. My name is

014Robertson. I'm current president of the board of Washington. Our mission is to serve the community by supporting physical health and good character of our local. We hope to provide financial support to programs such as the ISC athletics department and various other youth sports organizations. The 47th annual run was held on a Saturday, March 22. Um, registration for the event closed with close to 5,400 registered runners, eclipsing last year's number over 4,800 registered. We recognize these runners need calories. So, each of these runners and anyone that was there that day were able to replenish these calories. sandwich as many. The success of this run would not be possible without our board of directors, many of which are here tonight. Um we have our race director, our race organizers and their teams and the race day support

015provided by volunteer vis coaches students. We appreciate all on behalf of all of these individuals and the board of directors. We're pleased to present a portion of the proceeds of this year's fun in the amount of $118,500 for the benefit of ISC athletic programs. Thank you. first motion to approve the $18,500 department of various sports to physical health and Okay. Justin made a motion second by to approve a 100,18,85 $500 monetary donation from Washington County to the athletic department to be allocated to activity counts to various sports to foster physical health and instill good character in their participations as president. All in favor? >> I pass funny. It's 100% my house. Next, communications will present a mini grant for teachers, department, campuses from the education foundation. members of the board. If you're a brand um

016education foundation board member and pres 15th anniversary for Brown um and the education foundation was founded in 2004 and this year we have a very special milestone to announce. So we are donating $180,000 in many grants which puts us over a million dollar in donations. So we would like to thank all of the community and our teachers and our staff because how we raise these funds are through inind donations. the auction that we have at the dinner in April. Our teachers through employee giving choose to go and deduct from their paychecks monthly towards this and then next month we have the day of giving for Braz Valley gives. Um so we have been wonderfully blessed our community to then be able to turn over and almost award 100% the grants that were turned in by

017the district. very very almost almost 100%ing I wish but very very close we're still putting money into our scholarship to seniors we just gave away our first one this year that two >> I'm to accept a $180,000 monetary donation from the education foundation for the betterment of teacher class and campuses as presented. Second motion second archer to accept a 180,000 monetary donation for the BC education foundation for the benefit of teacher classrooms department and campuses as presented. All in favor? >> I oppose. Thank you so much. >> Okay, you're getting it. Good job. So, this is our last school year. We're going to have to do this because this was from last school year. So, now we have C our students for free. So, um we had an amazing group of individuals. We had the

018lady lions, the new lions, and the evening lions. So all three Washington come together to make this donation. So each organization donated $500 um to reimburse the district for the negative lunch. So I'd like to invite them up to say a few words. >> Hi, I'm Teresa Shaw. I'm with the County Lady Lions Club, one of our charter members and an officer. U Lions have historically always looked for ways to help those that need help. The slogan is where there is a need, there is a lion. So, someone just kind of started asking around about what we could do to help out students. Uh because a lot of things that we focus on as Lions is child childhood nutrition or nutrition in general. Um helping the children. We have a lion camp in Kville and

019other things like that. And mention that there are students that can't always pay for their lunches. So I reached out over the summer and inquired how much was out there thinking they can help with that. Then I reached out to the other clubs in town and it's like hey this is something it's a great way to help the students help the school everything. So helping out with all of that very to see what I'm reading here. Okay. I would like to make a motion to approve $1,500 from the free [Music] school meal as presented. made a motion second to approve a $1,500 monetary donation school. All in favor? >> All thank you so much. Motion carries. Thank you. picture something. >> Okay, next personal walks and that you want to present our donations for the

020high school and second. >> Good evening. I'm Matthew. I am the academic here. And um just a brief note about what the academic team is. Just like our athletic teams in various sports throughout the year, athletic event, the academic team has the opportunity to compete in academic events throughout the year in online competitions as well as our district region. state. Um unfortunately this program is sort of taking hits in the budget in the last several years. So we were reach science history events and math events. We're now looking to expand our program start. So that's We're also looking for them to do that. So bring teachers into the involved expanding funds will allow us to get more teachers involved resources for those teachers more resources for the kids. resources. So we have that donate to

021this program. So I just want to thank for going out and doing this over Justin made a motion second to accept donations for the high school advanced academics program. All in favor? >> All cares. Thank you for Moving on to recognition. recognize students. >> Okay, good evening. Thank you for having us. I'm so proud to be the principal of the school. We have so many amazing things going on there. And first I want to talk to you a little bit about our selection process. Um we don't just let anybody out anybody's name to be nominated for this honor. We have collective commitments at BMS that we ask that our teachers sign them every year. And we put that picture on their commitments and ask that everything they do be good enough for those people. So

022we're going to treat every kid as if they were the most important in our lives. And when we nominate for these honors, we ask the nominators to say exactly what they've seen of people that they're nominating that um and so our students of the month is also our student body president. and um he is a genuine young man who is um he's never a stranger. He's kind. He's welcoming not only to his fellow classmates but to our staff members. He's always asking if he can help out in any way. Um when he was first running last year he received the most we instituted our student council four years ago for the first time. He received the most votes anyone's ever received. He received more votes in his one house than some houses voted total. So

023he is definitely a favorite among his classmates but also his teachers. And so we're very proud to worship our collective commitments. So when people submit these person [Music] she is technically our campus secretary but she is more like a walking desk she has no fear in helping wherever she can. When I started at EMS, we were just a couple years out of finding substitute teachers was always a struggle. She is also our coordinator that was not a problem anymore. Anybody that works with the extra mile to help she's a stranger to her either and makes everyone feel like a friend. She is the best of us. [Applause] Our teacher is smart, funny, and talented teacher who is in her fourth year with us. I know because she was one of my first proud she did

024not her application. I called her and we sold her from Houston at her first um year with us. She completed from Houston and went back every night and was still a dedicated science and math teacher. She continued position volunteered to that took two testing subjects that teaching math and science. This year she is teaching social studies and she is this year our instructional leadership team and she leading our science department. So we're so excited to have her in that role. So Miss Stephanie Marcel I personally watch interst. We need to get her >> to take a picture. Next conducted by I just want to give a quick introduction to our guest Mr. Mart, as you know, one of the requirements for a school district to be eligible to conduct a labor election is that must

025be performed. And so that process for us and so over to highlights of the report. You have a copy there and the electron. The goal by the is to raise the minimum tax rate for maintenance operations from 66 roughly 67 up to roughly 69 cents on the dollar. Uh this is looking to create an additional 2.5 million revenue for district and it looks to only increase property taxes for the average homeowner European by about $45. So the state mandates that these efficiency audits are conducted as a result to have the district to increase the tax rate beyond the state compress rate. So there are a lot of factors that go into the state calculation that should be the goal of the efficiency is to compare the district to a variety of fiscal years that audit

026firms select. If you could kindly turn to page eight of the report districts that we selected a lot of the districts here not necessarily in the same district and so that's often a common question they're looking at these reports as to why there is no district and the reason being is that the state district among fiscal years those districts that are similar in size have similar average daily attendances similar tax rates also a similar white road. So all these districts had similar spending levels, similar tax. I'm not going to go through every single figure here in the report for the sake of time. There's a lot of information within the report that is just good information about the success of the district. But there are a couple of things that I want to point out.

027If you look at your attendance figure six on page 10, the district has very good attendance rate. It is slightly above the state average and right on par with that. However, the very next figure shows a 5year enrollment trend. We're projecting that there's going to be roughly 1.2% % this is more but foundation revenue provided by the state relies heavily on your attendance rate and the enrollment that you have. So with decreasing enrollments but still consistent attendance, we may see some lower. A good way to make up some of that revenue is by taxes ever so slightly in the district right here. You'll see that the local commitment tax provides a majority of the district's revenue per student. We have a total of about $1,254 of revenue per student here in the district which is

028slightly of his fiscal years and the state average. So bringing in a little bit less revenue but primarily bringing in more property taxes goes to show that those impacts achievements and enrollment numbers could be pretty um this enrollment or sorry this tax rate increase about that 2.5 million additional revenue that does pass. And if you take a look at figure 10 on page 12 as well, we can see kind of that the district provides most of it spending for instructional duties and such on payroll. Um the superintendent salary is much lower than the district average but it is higher than the state average. and the average administrator and average teacher salaries both fall short of what other districts have analytes that the increase in this property We could help the district rebound some of those

029fun balance losses over the last few years because it would probably be difficult to continue to offer raises and other things like that if you don't have that sufficient that balance held perfectly in place. The district aims to have about three months operating balance right now and as you look at right above you'll see it's not that of August 31st 13. The teacher turnover rate here is significantly lower than that district turn which is great. Uh wanting to keep those teachers here and engage with those students is very important and the best way to do that is by offering competitive wages for those ser. The last couple pages here have some demographic information and some information about the district. We have not audited the FY24 financial sorry financial statements as of yet but August 31st

030did receive which is the cleanest that you can receive for your financial statements. Those are the key takeaways but I'm happy to answer any questions that you may have. I think overall we can move the support the district is very good steward of resources and it's clear that the goal of the district is providing I don't necessarily have a question just a comment I want to draw everyone's attention to page 15 and underneath special programmings. The special programs if you look at some of the percentages number of students served budget amounts for certain population. It seems like those ratios may be a little bit offkilter or out of balance in my opinion. I know that the die has already passed for this year in terms of the budget and what we're doing going forward, but

031the purpose of this audit is to show the community and ourselves that we're being efficient with our finances and operating efficiently. some of these percentages and staffing numbers don't necessarily come across as efficient in my mind and so I'm not necessarily criticizing anyone or anything. I'm just making a comment that maybe next year we look a little bit closer at some of the staffing, some of the programming and how many students are being served within those programming and whether we're getting our biggest bang for our buck in terms of how it is affecting student outcomes. And so that was the one thing in the entire report that kind of caught my eye was these percentages on number 13 under this special programming. And I just wanted to kind of draw everyone's attention to the purp

032of the district itself. The So if you turn your attention to figure on the report population take away there is that you do have a little bit more economically disadvantaged students but it's slightly average. So you do have a lot of students that are disadvantaged and when those types of things happen a little bit more support and the best way to do that is funding to help create more teachers. teachers in those class. Okay, next we will have the superintendent. Well, thank you everyone for being here listen at home for the energy and support you've shown as we kick off this year. I think tonight's a perfect example of that as you know already 150 years um we are of course the first public school in Texas. That's something to be proud of. uh Friday

033before last that anniversary celebration that reminded us how far we've come and how strong our foundation is. I think we're really seeing that tonight the last year plus. Um I think with that said more important legacy from the second year of our ambassador program starting here this month the phase two of our strategic planning to the first ever big event coming October 4th. I want to say there's real momentum in this district and through it all we stay focused on what matters our vision and mission which both use the words community and all words repeated I believe we really leaned into that this year over the past year we've seen the power of working together listening planning forming a united team from mention to the uh donation from the youth Washington County donation education foundation

034donation Lions Club donation dance academics I'm so proud of the momentum we have at the same time we heard from a concerned parent this evening I mention that to say as a public school we are a reflection of the public We need to really underline the word public. We are only a reflection of the duty in which we reside. We are 5,000 students, 800 employees. Those 5,000 students have 10,000 parents. Another 5,000 steparents 800 employees have spouses etc etc etc. We are a hub of this community and uh it's only through communication and collaboration that we grow. I think we're knocking that out, but it is a endless job. It's something we'll have to continue to do and every day. So, I appreciate the challenges that we're faced with and we'll go to board members.

035Um I'll go first celebration the energy in that room everybody spoke the people that were selected it was a really really really good event I was very proud to be part of it to introduce those cohorts for her wonderful speech talking about how punch is bigger than we actually are which I think is a testament to what we I've also been a supporter of the junior high seventh grade football team. I'm not sure right now. Come check them out. But uh that was great football game, seeing the kids, the parents, everybody get engaged the dad, you know, thank all the coaches that are up there and I can just leave and go back to sleep. That's about it. Okay, as usual, I have quite a few words to say, but anyway, yeah, the centennial cation

036was wonderful and I hope that everybody who has moved here uh is aware of that. We are the first public school district. We really cross country. I've seen some volleyball players. the kids are really into school and it's not just about academics. It's also about just being around each other and hopefully as that young lady was talking about earlier, hopefully that our kids can hear the positives about what it is to be like in community like ours. And when they see and hear things that are sometimes heard and says, media, all kinds, um, they they get confused and and they need We care about them. We love them. We understand that not everybody has the same attitude about things. But this is a good time for us to have discussions with those kids who may

037be really upset and need some guidance. Luckily, most of them have great parents who can help them with that. But anyway, legislative updates. We're all learning about that now. And there have been so many bills that we're going to get to learn more and more. So, I hope we're all looking forward to that. And Champion Drive for those that will take place on 9:30. That's where kids have an opportunity to have a lot. But also the students who shared their their sheep or their whatever animal they get a chance to see what it's like to work with the student who has special needs too. So that's great. Washington County read takes place on October 7th. Now this is the Washington County. For anybody who believes that reading is important and who does this you need

038to understand here in Washington County we have a group of people called Lifime Learning and we work to find positive and good books for everyone to read and share and then we invite the author to come to Brown and have a reception. It's a great way for people to gather and talk about books and read, but we also bring this around high school because there are a lot of kids out there. Believe it or not, there are high school students who want to be authors someday and they love to read, but they don't always tell you about it, but when they meet up with the authors, you should see this because they want to know things about how to become a either a publisher, a writer. And that's about it. Grand was great. I had

039a chance to meet grandmother and that was fun. And Sean here looked great in his hair that he wore that day to help our kids and all the things they're doing. So that's it. I was gonna say something great and I'm sure who knows where else they came from. So I would say that pep rally high school pep rally town football games matches I've seen the past month having three kids all kinds of activities a little bit everything kicked off the fair show on Sunday watch some special needs and just look forward to the Washington County students show off their projects and their work over the past several months. Really excited about that and seeing a lot of students show up this week. So come out, join us at the fair. A lot of the

040shows are happening Wednesday morning for the animals and Thursday on Friday after lunch. So come out and see us. I'll be there'll be tomorrow night all over the place tomorrow night. So probably my honor. Yes, I was wearing hair and just got to go behind the scenes. Love watching our child program and what they're doing and the way they do it and got to work with a fantastic team and also just kind of understand how they do it. The thing I took away was joy. what do you love about it? I would never leave the school whatever whenever whatever you're what you're doing is infectious behind the line that's something special to see that across the board and uh just be able to hear from grandparents and kids a lot of positive just within our

041community for the things that are happening. Um also mention football has been blast watch the other day and yes but just watching the camaraderie and the fact that we can offer these things uh and they do it so well impressive and also I mean just being able to note one day I was that kid note but those guys get out there. I know August just excellent. I just want to say this too. I love the fact whenever I watch two young daughters I see whether it be our cheerleaders or just take that time and just lay down the kids of course on big display with our kids and moms and dads and so there's a lot of work that goes into I love that that's kind of happens talk about the world and effort administrators,

042teachers. My favorite next. But I only have uh one big thing I want to talk about. Yes, celebration. It was awesome. It was great seeing you there. It was great there. I haven't been able to attend in the past. It was my first one. Uh and it was it was really cool. I enjoyed every second of it. Seeing a lot of the old stuff. Uh it was pretty neat. But I wanted to make that everybody marks your calendar for the real big event. Uh it's coming up. It's communitywide service day scheduled on Saturday, October 4th. It's modeled after&m's big event. Uh it's organized by game changers. Uh it's high school students, community volunteers working on various projects including landscaping, painting, cleaning up, uh just a lot of service projects to uh help out the brand

043of campuses. Kind of ties in with this we're about to go. Uh but the go to unite community through service at school campuses. Um and again it's Saturday October 4th high school students community volunteers all ages businesses churches nonprofits excuse me and then um it's going to be pretty much all day. So if you want to volunteer or businesses want to be a part of it uh it's either the game changers website but it's a uh it's called the event. So, if you're interested in volunteering or businesses interested in donating, supporting, helping or if anybody wants to just go out there and help out, uh it's going to be a big day helping out, updating campuses, painting, stuff like that. So, that's it. I know everybody's okay. Next, we're going to have superintendent executive director

044Mr. Smart Kids program. Let me just say thank you for being here [Music] initially. Thank you. >> Good evening president people in the audience 180 seconds. So I'm going try to give 10 of those back but on behalf of the board our team and the children and families we serve. We want to say thank you. I'm quickly going to tell you what was what is and what's to come. In the spring of 2006, there was a friend of my employer by the name of Jackie Est and 550 families on Washington County via Hurricane Katrina and there's a federal law called McKini Vento law that says that there have to be special provisions for children who are homeless. So now having 550 families that have descended on my 400 Miss Est resign from the district and

045three people as you may know she ran in Rose Emporium her and Mr. J and myself we began the process of starting the smart program. Smart actually stands for science, math, art, reading, technology, the five core areas, culture, academic, recreational, enrichment. Because the first day lady drove up, she wrote down the window. She says, "What is that program for those homeless children?" We didn't make that much self-esteem. So some people graduated and thank you all like me. So we came up now for white guys that say smart kids. So we take on the challenge and I close with the three Ps. We take on the most challenging kids in the district and we do that by design. Kids who have lived in parks because their mother was divorced and their husband and they lived in

046a van and kids who live in hotels and kids who going through CPS challenges and over the years because this year symbol symbolizes year 19. I said year 19 mission program. So what you see on the screen, these are just a few of the smart kids that are now part of the graduating class of 2026. You see a drum m, you see, you see the bells, you see track people, and there's something that's still not on there. Did you know that five of the starters on the run football team were former smart kids? So number one is a very personalized program, Monday and Wednesday from 3 to 5:30 I have three hours a week to help change these children and families lives. Of the 30 kids that we serve annually 100% will promote it to

047the next grade. Our superintendent two years ago could swear our yearround program the greatest time of educational losses in the summertime. So every summer I do something special. Three years ago I did a princess gam based upon the movie Hidden Figures. He got to see their managers and for the first time was part of the right classes program. This summer we did the tour of Texas where they went to Houston, Austin, Dallas. So when they sitting in class and said what you know about the Alamo they said I was at the Alamo. So this year our summer trip was going to be what you know about New Orleans trailing the civil rights movement. So we're going to go from Texas to Louisiana to Mississippi to Georgia to Alabama to the Dr. Martin King nonviolence center.

048So first is personal. Secondly, it's focused upon partnerships bring them game changers and people like St. Peters pumpkin and pizza playing north do a lot of great things and Washington County. So we have an aviation Christmas party where I fly down in the helicopter and close to the parents of course we have 100% parent participation that actively engages we excited to continue to extend this program to our district that literally the only skin we ask for the district is to transport the kids to our yellow smart house we cover all personnel costs we have great retired teachers like Miss Lippy Kiki we have simulation instructor for the nursing program Samuel Rama and we're blessed to a level we have football, basketball and soccer teams that provide one-on-one mentorship so every child has somebody just for

049them. So with that I want to say thank you. I extended to the district we do our annual candle gum. You have a table of 10 on me. So if you want to learn more about faith mission you come off a wonderful night cowboy church great meal and you can learn more about faith mission. So again, friend of mine, thank y'all so much for allowing us and this is what the vision is is excellence in education for all. Thank you for letting us partner to do that. >> Okay, our chief financial officer Good evening again. Before we get started with our monthly financial update, I would like to just draw your attention to the fact that I know we are in the first half of the first month of the new fiscal year, 256 fiscal

050year. reports. I always look back for sure 25 data. So I just want to make sure that was not missed on anyone that last year's information. Okay, first of all we have our investment report. Uh again not a lot of change as far as interest rate overall. I think it was about 100% decrease from the previous month. So very little change. the only significant changes to the balances for money that we transferred over to the local bank as we closed out fiscal year. Keeping in mind we did get one tea payment right towards the end of August. So we need to bring more money before we got that payment on. And we will be getting payments from TEA this month and I believe next month. That'll be the bulk of our funding for this year.

051fairly saturations after that. uh tax collections. Did you know that uh we did hit the 98% mark on current tax collections at the end of end of August for the 2425 fiscal year just to keep in mind even though that's not exactly 100% the way tea used our tax collections they combine our delinquent with our current. So when you add in the delinquent collections, they don't actually look at the delinquent uh levy. They just look at the delinquent delinquent collections and they add those to our current collection. So that actually pushes us up pretty close to 100% the way they look at it. So our delinquent collections of course are important. We do want to try to be able to receive that money as quickly as we can once it's become delinquent. And we're definitely

052looking looking good on those collections better than we have in the past I would say. And then finally again our 2425 budget budgeted expenses per function versus actual. So you'll see that the uh the numbers in green reflect the amended budget that you approved last month. The expenses that you see there in yellow are pretty well current through the end of August. Keep in mind, have I mentioned this before, you know, we have expenses, we have invoices that are still coming in here in September that actually are due back to the previous year because we did take possession of the goods or services by August 31st. So, these yellow numbers will continue to be updated slightly as we continue on. Although, I did mention that meeting last Friday that it seems like our August bills

053coming in September are not quite numerous this year as they were last year. I think we will keep that at a minimum. It seems like compared to last year. So I'm not predicting huge changes in the rest of this beginning of October. I'm sure that you would like to in your packet you have a slightly different view of this information and debt service. individually. This is all three of us combined here on the screen. Just point out to you something that we had. We are still currently looking at a positive balance for general fund right now. My best guess is about $200,000. has not set itself coming in. There's still one possible revenue stream that hasn't been completely realized yet. So that could change, but we're still looking in a positive direction at this point.

054Our food service fund with the expenses that we have additional expenses, construction project balance, we're still looking at probably about $50,000 fund balance which was expenses. So that was a goal of trying to excel that we had and our service fund looks to still have about a million dollars in all three of those positive hopes. Thank you very much. >> Okay, next our director of information technology will present information laptop refresh at the high school. Okay. So, I'd like to go over today with you before we talk about the laptops and get your approval. So, the history, the process tool for coming questions. I want to get you the technical expertise and I also want to get you the most important here why we're up here. Okay. So, historically, just every director comes up here

055and asks for laptop. We have a certain order that we go in. This year would be high school. Five years ago, Kim came up here and she laptop and next year it would be junior high. The following year would be middle school, then all the elementary campuses would be all the desktops. And we do this, we do this five year refresh to keep on top of our laptops and so that way we have the best laptops for our staff. It's for efficiency and it's also five years. So the last time that High School ordered laptops was September 8, 2020. She ordered 150 Dell laptops and it was $113,970. I want you to keep that in mind when I go to the next slide. So, I do also want you to remember that this is already

056in our budget. Um, I'm just not asking for any additional money. I'm just asking for their approval today. Okay. So, my process for doing the laptops this year was a little bit different. I wanted to make sure I had the opinion of our staff members. And so I sent a survey out to all of our staff at high school. And I actually had 88 responses and a lot of those teachers told me some things that were very interesting to note. Like they are very particular about their number pad. Do not take that away. Also, I was thinking they probably wanted something a little bit smaller, but no, they want that 16inch laptop. So got a lot of good feedback. Um, do you feel like laptop every year or do you feel like it needs to

057be refreshed this year? What is one thing you wish you could change? Um, another comment that I got over and over from you guys was battery life. I need better battery life. And so we have seen that over time with the laptops, your battery life go. So step two after that is we took the responses and found nine laptops that fit their needs and there. The text and myself and we look at the background. We're looking at speed, we're looking at storage, the weight, we're looking at different steps on these laptops. And from those nine, we take it down to the top four. And we get three of those ordered, the top three ordered in and we let these teachers try it out and they touch it, they test it, they demo it, they tell

058us kind of things that they're looking for from those laptops. And then from there, we get the best laptop that we want. and I sent out quotes to six different vendors and we heard about from five of the vendors and so that's what you see the screenshot up there and from those five vendors the best one and the best price and so that was CWG so I can get 150 laptops for 1056250 now remember five years ago was 11300 I was super excited about that we are in kind of a little bit of a rebate to the end of September. September right here. So that was it about $73.75 a piece. So the big book that was overall the winner and the one that we found we also have the middle school and elementary and

059those have been the ones that have been the best for us as well. These are just frequently asked questions that I get sometimes. So, can we just not get a new battery? No. So, that would not be cost efficient to go that route. Why can we not just wait till next year? Because if we push this off anymore, they're already at five years, which is pushing it. Um, when I talked to area technology directors, they on fiveyear laptop rotation. So we're on five year rotation. So if I push it back this year, then that pushes back junior high, that pushes back middle school, that pushes back elementary. And so now we're getting a worse cycle. Why does it cost so much? It really doesn't. I'm usually buying laptops for about $850. Um, so this is

060a really good deal because we're buying. And then what happens to old laptops? I think that question I get a lot. We don't get rid of any old laptops. What we do is repurpose them. We have so many places that it has to go. It goes through laptops and what are laptops? We have those. So when you have somebody go out, the teacher still keeps her laptop because she's working. She says she's not working and she the person that's taking them the laptop. When their laptop breaks, they go to the library. So we use the libraries as laptops. We use other campuses and their laptops go out. We also use those. We use them for parttime laptops because we don't count. We only have fulltime staff that get laptops and we also use pieces and

061parts which we've had to a lot. So, all right. I'm going to let Nathan, he is one of our technicians. He's going to talk a little bit on the technical part. technicians. We have three techs. One thing I wanted to talk about today is that the importance of upgrading these laptops right now. The high school's in a great spot. One big problem char has a second charging port. So discussions there. good examples our newer laptops those are amazing very few issues um and the only one we had a problem with right now is the junior high so doing this refresh will also help us get some of those laptops to the junior high and the repair cost is actually a little bit more We read it, but um did weapon why it's important that they

062need a laptop and also what they use a laptop for in the classroom. Hello, I'm Kristen Evers. I've been with now for this is my fourth year. I'm the head soccer coach at school. Um, moving over personally from the junior high to high school, there was a difference that I noticed from laptops. The junior high ran a little bit more efficiently, battery life. And as soon as that switch happened, it's the same. So I could already tell just from one to the next difference. Um I think for me personally I have first PLC. I'm with my team. I'm not carrying my charter there with me. It's the charter. They're a little bit further from the wall. So we always have to move because the computer has to be plugged in for that duration even for

06345 minutes. Um if I get back to class then right between that transition kids are coming in. I do not my computer anyway and then it takes about 10 minutes for it to boot back up charge and then ready to go for my kids in my class. So it is definitely the charging the battery life on it is just not um for any type of meetings that we have in the district is always you're going to see all this in high school where can we plug in our computers is constant what type of extension we get we will not be able to especially campus day without being plug in our computers you'll notice all kind so for me personally like I use it in my home. Um when I'm homestead for me. This is my

06410th 11 year teaching. I at high school but I was here in 2020 when we had the ugly and oh I was so excited the new laptop is going to be wonderful and it was um but it has served it sometime so last year I actually had two different classrooms and it's very similar to what was talking about unplugging and walking across the school not having charger my laptop has a wonderful battery life of 15 minutes so that doesn't get me through the I would no longer have a laptop to work on and I got to run back and like she said and before I was blessed with I did not have a TV that I could so I live that actually no longer works with sound. It's just a lot of funding. So um

065I cannot agree with coach battery life is a necessity. Um Miss also asked us to talk about use a laptop throughout the day. Um, so I was kind of thinking like, okay, what does this morning look like for me? I drive to school and the first thing I do is I turn on the lights to my room. I get to my desk, I put my lunch in the refrigerator, and I open up my laptop and I start first emails. What have I missed? Such as test goals are due this week. I need to communicate with my department how to set t test goals because I have a lot of new teachers. So, let me go find the test rubric. Let me find the dimensions that we're going to be focusing on this year. Let me

066provide examples. Oh, we're switching over to Edoria. Let me give them a stepby-step process of how to log into Edge of Oregon, which means I need to log in with my laptop, take screenshots and communicate all this through an email. Um, I haven't even started with my activity, right? So then I have to pull up I have two LMS's two learning management systems. So I have Google Classroom with my AVID students, but then I have ecampus and with my students. So, I need to pull up my LMS. I need to make sure that all of my assignments are posted for the day. Um that I have communicated my expectations with my students, whether they are um out for the day, they don't get behind. They know exactly what to do because everything's posted beforehand. This

067works great for if we have students unfortunately ISIS and DAP who are out sick, whatever the condition may be. If they're not physically in class, they know what's going on in class because of our LMS. We have to have a laptop to do that. We have to push all those materials out for our students because we never want our students to fall behind. Um, not to mention then of course grade books because we would all like our grades to be entered on a timely manner. Um, as well as that attendance because let me tell you 950 is very very important. Let me explain 950 to you. So the inter comes on in the middle of my lecture and Mr. gives us a very friendly reminder that we have 10 minutes to rush to our laptop

068and check attendance. I finish what I'm saying. I click on the next slide so my students can be writing, you know, no down time in the instructional period because who wants to waste a second and I make my way over to the laptop and I hit a because by the way you have to like refresh that. You can't keep it open the whole time and it takes forever because guess what? Everybody's logging on that time. So we're going to load. We're going to load. Okay guys, like let's get back to the lesson while this is loading. Oh my gosh, I hope it doesn't get to 10 and then that's the death of the teacher, right? Um, so when it finally decides to load and I'm punching all the buttons in really fast, submit, submit, it

069continues to load and then it wants to malfunction and not Monday's date. How does that happen? So that's the fun of 950 to 10 where all teachers are rushing to get that attendance posted because we know how that time period. It is um for laptops today. The wonderful thing about my laptop is when I was dragging something, it didn't want to go automatically. These are the fun things that we deal with and we crack a joke and we move on, right? Because that's what we do here. I cannot tell you how important this laptop is. It is everything to a teacher at this point. We live in a digital age. You all around you have laptops so that you can with their presentations, with reports, you can check on information. That's what the teachers are

070doing. Um, like coach Younger say, we take it home because we want to make sure our students are prepared. That means we are working past our contract hours. We are checking emails when we shouldn't be checking emails at midnight because a student is like having a moment. They can't get something to post in crying. Baby, it's going to be okay. I promise you, I got you. That is okay. Um, we are grace because not going to get in trouble that our grades are not posted in a timely manner. We want to make sure we're sending out those communications to parents on on parent square or whatever our communication base is. Um so again, we appreciate the school school board just hearing us out all of the time. I mean, our technology department has really taken

071the time and effort to make sure that our teachers have what they need, not just for us to be successful, but for our students to be successful as well. So, I just really appreciate the collaboration and the team effort that everybody's put into this effort. >> Um, bottom line is our laptops reduce our productivity. That's the bottom line. You have allowed us to um work in this facility facility facility and to be a part of and we should be the very best at what we're doing. Therefore, we need the very best to help us with that new technology. I love that you all have some piece of technology out with you. Um it's relevant to what I do. The two courses that I'm fortunate enough to teach on this campus are um forensic science, which

072is a new course brought back. Um and I teach AVID. Both of those courses demand that I have electronics and have my computer pulled up and going. I'm running 9 to tabs a class period. Um, so what I need you to understand is that this new laptop is going to help me provide um current and relevant lessons to my students. I can't take them everywhere I want to go, but that computer and that screen allow me to do that. I have a classroom with 32 kids in a classroom and they all come with a different learning style and they all come with a different learning level. And with this new piece of technology, I can reach them on diverse levels and give them all the experience they deserve. I can't do that when my computer's

073lagging. I can't do that when my battery runs out. I can't do that when it doesn't support the um software that I need. And finally, um, if I'm not teaching and if I'm not getting hands-on and doing things with my students in one of those two courses, I have to become an administrative manager. I have to be able to take that attendance. 950 is important, but we all know it's every single class period, we have to account for all of our students, 30 and more in some cases. So attendance is crucial, but that great book is even more important because for these students that I currently teach, this is their future. They're leaving this campus to go do bigger and better things. And if I can't set that brownstone or that foundation for them with

074the technology, then there's a problem. I don't think any of you want that to be a problem for us. So I appreciate you sitting and listening. I appreciate your time. I appreciate our technology department for giving us a chance to have and to listen to us which is huge. So thank you. >> All right. What questions do you have for us? >> So first of all thank you for your perspective teachers very very helpful and integral to understanding what the technology does for you on a daily basis. And to be honest, if I had my brothers, we would just all go back to textbooks and there would be no computers because I think we're losing the literacy and the reading within technology which is so important. But this is not the world. And so my

075question to you Britney and by the way I think you and your team do a fantastic job and by no means am I against this. I just want to ask a question. You said earlier that other districts are usually on a fiveyear rotation or four, >> excuse me. Um, and I and I know that that's usually the life of the computer or the technology, but is there any way to make any of this last longer or be more efficient or anything because buying new technology every year for every campus I'm just going to be honest as a board member I know it's needed and I know the teachers absolutely need it and it's world and I want to support it but it's also painful to see $15,000 going out every year even if it is

076budgeted and I'm not trying to be negative by any stretch imagination Just that's my question. Is there any way to make any of this last longer than it does or is it just not possible? perfect examples of capital improvement a lot and the fact that they weren't we now have 40 air conditioners so you know I think every year could be used for other Not to mention you have been situ we are capital district's laptop. So it is plan for absolutely think it's the most responsible way to approach this but >> I understand the issue becomes that these laptops Chromebooks they have that ending your life and also the parts We can't find the parts to replace them. So that's where the issues come in. But I also tell you a little bit about versus

077a work computer versus like our home computer and why it's so important. It's a really good question and one of the things I love people. So, a lot of these things kind of go on and I really don't like the way you get to a point like car, you know, it's really kind of different laptops, but a lot of times more based on like my home computer and they don't work. It's more physical just but yeah totally what you're saying that we have kind of decision $30. So we have a year before the middle school and elementary and tell me about how many times something >> elementary And they all dented one off. So now that one is in the category high school. Let me ask question. So I'm sure you all just >> Yeah.

078overall we're going to spend more money doing it every year. We're gonna have to get into a lease. So we're going to pay more. But Another thing I think is crucial that we talk about here is a few weeks and you're going to have to send that off to get fixed. Right now our teachers are used to our technicians is fixing things in a day or less. So, um, it's a little bit different, you know, when you start talking and I did I that questions and stuff, but most of them, unless you're a very small school, you have our small district, we have 40 employees, you know, that might be okay because you're just 40 employees and you're on a lease, but we start talking about high school and junior high and middle school. We

079want to save money there. >> Excellent. to another sort of balance teachers very things. It's going to take more tech to the money because understand the whole work. So appreciate you doing your due diligence and being a better way and also technological manufactur and you're done and it's nobody. So it's a lot of money but it's necessary to our teachers have to have every day every in order to be successful in what they do, which is educate our kids and that's that's what we're here for. So again, but we have in budget this is something that we plan for our money and our students and our staff. So thanks. >> Okay. Um I have Two questions probably is this uh how many of them are actually used as we buy 15 laptops that means the

08015 are going to be available for part so it's probably going to be a weird mix but even if we fast forward to next time we purchase and then next time purchase we a lot of laptops every single year. So my question is are we truly doing the um uh is there a better option for what we're doing with these laptops? In other words, can we use 50 75 80 parts but offer some of them for sale at a really deep discount for people and maybe bring some revenue back to the school and also provide a laptop for don't have access to laptops at home because there are kids that can't afford a computer that costs $900 but could buy this for an opportunity there 150 a year that's a lot of >> good question

081and two just remember high school's a lot bigger than all other campuses so we won't be doing 15 when we get to junior same thing for middle school. Um, and this also includes, think about your counselors and think about your principles, think about all your professional staff as well. So all those computers that come back to us, um, we use every single one of them. And so we really do like um, and so the part about the students only have a couple parts of this. So we strictly give Chromebooks to students and that is because we can manage and filter the Chromebooks a lot better than giving a Windows laptop and I just we don't have enough Windows laptops to give the students because I need to make sure my staff is covered and what

082I mean for that is you would not believe how many people are using those laptops. I have to give so many to the library. So at the elementary we have fulltime not full-time part-time tutors. are retired teachers. They don't get a laptop. So, they have to give them a laptop. Then we have long-term subs in there with positions that were never filtering people and so they're constantly asking for more laptops. And we don't actually have enough laptops to get them. Our part-time teachers, they don't get the laptop, they get the laptops. So, when I say that we use those laptops, we use every single bit of them. And we do use some of them out. They're just they're terrible now. And some of them we're just not going to give to a teacher too because

083it's so slow those speeds and it may be it's so damaged. You should see some of these come back. Some of those screens are just, you know, terrible. And so we are going to use those pieces. But when I say that we're using every bit of them, I I don't like to waste and I don't like to we're going to not throw in our recycling pile until they don't but we're using every bit of it. Nathan, do you have anything else you want to add to that because you're touching a lot of >> Oh, sure. Um, but also u usually by year five they're hanging on by so they when they become they become lesser and lesser and lesser over time. Um, but we we do uh continue to use them right now our at

084the elementary and so on. I think we have about 10 to 20 in each campus and we have a big group of special circumstances like >> yeah so they're accounted for and they're used unless they can't be used anymore. Um, but we do have different programs and different things for students with Chromebooks and and that's where we like to stick is so we can make sure that we're civil super thank you. I couldn't tell that without being quiet and this is a big deal you all can tell a lot. So if it's important to you it's important to me and so let's celebrate the win. Thank you. >> I really appreciate I tell you how many times we have so many things that are wrong with the laptops and you just we're hitting our heads.

085We can't fix them anymore and we're just it's just the way it goes with technology. It's like your phone after so long they can't be updated. Those apps don't work on it anymore. I'll tell you 2029 we have Chromebooks that will hit their end of life and they won't instructional programs. So all those things I'm trying to think through in my mind and make sure we don't hit that cliff and so we keep doing our due diligence and we refresh so I'm not all at once. But don't worry, everything comes to you guys because it does have phones and Chromebooks and laptops. So, we'll be living right to completely agree. I remember the question. Um, with technology changing and getting better and better and better and everything getting smarter, smarter, smarter, are these laptops actually

086get a chance to look into the specs. Um, are are we getting more bang for our buck? Because I know they're they're less expensive, which you know, usually they should be because the TV now is going to be more expensive 10 years ago, right? Um, but are we are we getting a better computer than what we got last? >> Absolutely. We looked at battery life double the size of a hard drive. Even though we save everything online, there's a lot of teachers that'll do recordings and they'll get big click and we'll run out of room. So, it's got twice as big. have double as much because we know >> 30 tabs open. >> Even though I I tell people like five tabs max >> Oh yes. And uh one other thing is too we got

087a laptop right we got one built so we can use ramp from the old laptops we're getting rid of and we're going to put in that second slot go from 16 to sorry 24 and that's one of the things we look back on the laptop we're going to find a good home but if they look really My wife is sad boy and she is a 50 person. research. >> Thanks for working so hard on this. I want to make a motion. Make a motion to approve at high school as presented. >> Second. >> Okay. Motion second to approve high school as presented. All in favor? All >> thank you so much. >> Thank you. Thank you so much. [Music] Yes. Before the end of September, Sarah will go over the district 26. So, I kind

088of want to lay a context for what we're doing. This is just an information item for each of you to have an opportunity to look over our district goals and performance objectives and for me to give you some information and then receive feedback or questions if you have any. So, one thing of course is always best practice for a district to have goals and performance objectives in which to measure. how this lays um into a broader context. In October, we will bring to you our district improvement plan and our campus improvement plans. Part of the requirement for that is we are a title one district. Um and ESSA provides for us over $1 million worth of funding. That funding is directly to improve student outcomes for economically disadvantaged special population um students. And that we're

089required to do a comprehensive needs assessment then determine what our performance objectives are in order to close those gaps for those students. So it serves a purpose for the district to have goals in which to measure our performance and then it also serves a purpose for our title. So in October we will bring to you an entire comprehensive district improvement plan and then right behind that each campus is working on their campus improvement. So what you see is just for you to kind of frame our goals. When you look in your board book you can see that our board goals are written as the broad commitments for student achievement, safety, culture and community engagement. And then under each board goal is clear with performance objectives. And those performance objectives are clear measurable outcomes that show

090progress over time. They show where we are now and where we hope with our strategies and impact to be by 2026. So you can see that our performance objectives really define for us closing gaps, improving consistency, um providing and inspiring, encouraging that excellence for all through the opportunities that we provide. Each target is designed to stretch us toward excellence while remaining realistic based on our current performance trends. So goal one has to do with academic excellence. you follow in the workbook, you'll see there's a goal related to early literacy. There's a goal related to STAR and EOC performance. There's a goal related to our writing um as well our graduation CCMR and then our special population at special education bilingual students. So these objectives really kind of establish for us a clear academic through line

091from early literacy foundations all the way to graduation readiness so that we can track student success at every stage. For goal two has to do with student engagement and well-being and you can see there's attendance tools, our NTSS which is how we provide supports um for students that show they need more support. Looking at our behavior support systems that we have in place um in helping those students. So these objectives really shift us to providing that proactive support. Goal three has to do with safe and secure environments and you can see that has to do with the state safety standards, family engagement and reducing bullying. And they defined safety for us and how we're building that proactive trust and creating that safe and secure learning environment. or goal four has to do with culture and

092staff growth and a lot of that focuses on our professional development for our teachers as well as continuing to retain recruit um the best and the brightest teachers here in Brim or goal five has to do with community partnerships which I you know the ambassador program um and looking at establishing that student ambassador program in the future and then goal six has to do with our fiscal responsibility just really about that fiscal stewardship. So they provide for us a map, a performance map. They make accountability visible and with clear measures and literacy, star grow, CCMR, attendance, safety, culture, and community engagement for us to monitor our progress. So, so is there any discussion or thoughts on any of those performance objectives or questions before we present to you the formal district plan in October? >>

093If you have those obviously time to think about it, um we we talked about this last month or so to bring this to you this month. So, you do have time to reflect and think those of you that were on the board last year. A lot of time goals continue and those probably jump out at you probably. What's so important to me is that those goals are also your goals for me that also are the cabinet's goals or the principal's goals that are reflected in the district improvement plan, the campus improvement plan that we are inspecting what we expect. Um is so very important that we are truly a team working towards a goal and evaluating our ourselves um as we should be. So, we put a ton of of time and energy into what

094these look like and our objectives to get there, but just uh you know, look over them, think about it, and feel free to give me feedback over the next few weeks or so. >> Um the goals we set last year, are we going to have a because I know that was a big deal. We put a lot of time on it. We as a board last year wanted to make sure that we had obtainable goals that we could all follow. And also at what point are we going to reevaluate the ones we proposed last year? >> So we do continual form of assessment through those goals and those strategies to monitor. So we can go back and we present the district improvement plan. You see the district improvement plan. We're going to recognize a lot

095of the same strategies and some of the same goals. But yes, and then we do have the taper that I think that report comes in like December or January which also we can give a comprehensive update. But yes, we can go back when I work on the dip and bring it in October. I can kind of say, remember last year, this was our goal. Here was our performance and here's where we're headed for the next year. >> Okay, great. Thank you. >> Yeah, absolutely. >> Any questions or comments? What I really like is that these are rules and we're not going to push forward and it's something happen is a starting player. She's not on the bench. She came in here. She's going after soggressive. That's what we expect. She's absolutely gonna get it. So,

096besides >> Well, it's a whole team of us. >> Yes. We've worked really hard to strengthen instructional systems districtwide and really coherence among the initiatives. As you know, we've received a lot of grants. With those grants comes a lot of um work and so really trying to streamline that and those instructional priorities for the campuses, the teachers um has been that team effort. So we're moving process to action. >> Thank you so much. >> Thank you, sir. >> Okay, next uh Superintendent Time Shel with the district's property and casualty insurance carrier and maintain on the district's school damage facilities. >> Thank you, Jared. A few weeks ago, Justin Middle School and our response to it. So, I have Shel church to come report and um any questions about that uh you know please she's here

097today but other questions in the future by the way publicly phone call away so thank you for being with you if you have other questions again we through this, please let me know and I'll I'll ask her. Yes, I can I can try to do my best. Scott questions you might have about >> Thank you. Thank you for inviting me. It's nice to meet all of you board members. Appreciate you guys. So, yes, you had a terrible harm. Sorry, Texas is terrible when it comes to health. So that's what we are uh here for to to help provide uh resources, you know, uh funding, everything for uh for the damages. To date, we have issued uh about 4.1 million, a little bit more than that, uh to the school. I think that last payment is

098coming in this Friday, I think, which should be in the bank this Friday. Um, the summaries, did you provide the summaries to cross? I go putting it together for you. So, I completely understand. I'm just going to give you a brief, you know, review what we've paid to date. Uh so the majority of your damages were related result damage to the single pie roofs. Uh the single pie is a PVC roof system. Uh and you guys have quite a few quite a few of the buildings. Unfortunately, they did they did not see the well at all. H dries them out, cracks them, and then the hail hits them. And if there's anything underneath those, it's going to crack them. Unfortunately, did a great job getting built for it in her uh you guys appreciation moving

099so quick on it because it basically rained in your buildings for what a month two months. Uh so you know you have mitigation company come in and they were running things out doing a great job and you're right again and you got more damage inside. So not to go over every number uh in these summary but you know the single ply uh roof so under the coverage agreement for single pie roo occurrence there's a million dollar limit unfortunately tax went to this a few years ago and we paid over $60 million worth of single damage and being riskful uh they they changed the coverage to be limited so it's a million dollars per occurrence So, I was able to pay the district a million dollars already in your pocket. We have I had an independent

100adjuster come in do an estimate on what it's probably going to cost you to replace those roofs. We won't know until he estimated about 4.8 million to replace those roots. I believe it was eight. He had 10 roots that were damaged that have been single. So it is 4.8 million just information to us for me to go ahead and get you guys a million dollars in your pocket. This doesn't include the temporary repairs that persons did. Persons came in put a temporary coding uh over that. That doesn't that's not included in a million dollar. A million dollar is just a replacement alone because we're estimating that that's going to be about 4.8 8 million 5 million just kind of depends on these particular deductic building. So under your coverage agreement that you've got now you've

101got a per building deductible for storm planes. This is only storm planes. So what we did is we paid the million dollars we're absorbing on these groups that are affected to have the single we absorb that deductible. We're not going to charge a deductible on on top of that. Um, so it's the million dollars for that. We had gotten the information from Parson's roofing uh about what the codings were going to cost a little bit over 800,000. Um, those invoices have come in, we've reviewed them, we've approved them, we paid them in full for the parsons. There's no uh every bit of money that they are charging you, I have paid you for. So because the deductible is basically absorption and the difference between a million dollars and probably what it's going to cost you

102for was called in by you guys after that they came in they did an emergency uh clean up uh their projected cost is about 2.2 million but they actually invoice for 1.2 I'm not ask you know but again on those it's on those same buildings the We're not charging the deductible on those either. So you're going to pay in both for the emergency services and for the rebuild. So right now the emergency service the mitigation part of this is going through an audit. We just make sure that what everything that's being charged is should be charged. Um and we work with our private dental schools all over the city. Um I have issued a rebuild which was about 3.3 million. That is the last payment that I issued so far and that's the money that

103you guys are going to get in the bank. Uh again no deductible on those because those were the single price. So the difference most of the difference what you're going to pay in these buildings that have the single pie is going to be whatever it's going to cost you the difference between the million dollars and what the actual bids come in at what's really left on here I think you guys had what's left is the HVAC units so I had a third party company come in do an assment on the um company for all the agents that are dealing they provided the report if they can be repaired or if they need replacement or the repairs can include combing of the coils replacement of the coils. I don't think anything they did not necessarily recommend

104replacement of any I thought earlier today for you guys because my third party is just a third party. They're not a contractor. They're just an HVAC expert. So, I've asked them to go ahead and you guys go ahead and retain an HVAC contractor to come in, take a look at all of these units that we've determined uh are damaged and basically give a price on repair if there's any recommendations that those should be replaced and can't be repaired. We're hearing a lot of that Hack and a lot of um items are quite a bit higher, you know, these days. Um I'm going to work with I'm going to work with the contractor, you know, whoever. I told him I didn't necessarily need multiple bids. um because because that's really the last part of the insurance

105part of it that we're going to deal with. The buildings that have damage that are not part of the single groups will still have a per building deductible on them. So on two of these sheets are going to deduct confusing. Right now we're looking at about 116,000 in deductible. That's going to change a little bit when we get the numbers, you know, based on, you know, the repair costs versus, you know, which building it's on, what the deductible is for that building. Uh so that 116,000 will change a little, may go down, they may go up. It's not going to go up soon. So really the last of the deductible that we're going to be a part of this really has to do with HVAC damage. So the difference really what the school's going to

106be looking at is the difference between a million dollars and what the actual bids come in as and then whatever the hack damages come in um and the deductible for whichever building it applies to if it's not a single building building that makes sense. So it gets a little it gets I won't say complicated but you know complicated uh when you're looking at all these numbers. I wanted to do you know working with Daryl the three different payments the million dollar payment was the $800 some thousand for the emergency repair the second and then the rebuild the 3.3 million that's all been paid. We're waiting on that audit for the mitigation which that should be done in the next month but you're going to get paid for that as well. So that's a really short

107summary version of of how how it's >> being broken. There we go. >> There we go. Okay, >> thank you so much for the information. >> Want to start with um trying to understand what you said earlier. I'm trying to write it down but I didn't get fast enough. So >> um the single ply buildings structures >> uh they have a million dollar per structure deductible. Is that correct? >> No, it's one it's a million dollar sub limit for all the structures. So under the coverage the most I can pay you for storming for coverage is $1 million. That's for all instructions, >> right? Okay, let me go back then. When did that change? >> Oh my gosh, they the single limit I believe went into effect three or four years. >> If I remember

108right, don't hold me to that. >> That's before. So, um, correct me if I'm wrong. our insurance rates have gone up, but this looks like the coverage has gone down. Um, I appreciate you helping out, but it looks like this is going to cost us a couple million dollars if we need to do a replacement. Um, that kind of defeats the point of having insurance. I mean, that's what insurance is supposed to do. You have damage on your roof, it replaces the roof. >> It's not we're going to replace this section, you got to pay for the rest. So, I think that's kind of and I'm not trying to kill a message here, but I think that's kind of backwards on the the insurance company that is doing that. Um, but I'm going to pause

109that for a second and then make sure I go down the rest. Make sure I understand. So, because of that, it seems like you acknowledge that that's that's an issue. So, because of that, you're not charging us the deductible on additional items on those same buildings. Is that correct? >> Um, and for emergency repairs and for rebuild those have been paid. >> Yes. >> Just make sure I follow. >> Yeah. >> And then on HACA you said we need to get bids and we send those bids to you. And then what is the approval or nonapproval process that it's $116,000 deductible? Is that per unit or per structure? >> That's it. That's for for basically what for all for all of the rest. Anything outside of the single pie any repairs that need to be

110done on any other building. >> Okay. >> Other than the single pie >> Yeah. [Music] contract. >> Okay. So just know information if this bond passes that we're going for the money from that bond can be used for everything that we're paying out of correct the expenses that we all approve resolution. going back well. Super important. >> Okay, no more questions. Any questions? Thank you so much for the information. Thank you for being this worst thing that possibly could happen this district. And unfortunately just getting worked all over Texas and I will take you know the information back to understand you know the insurance coverage and cont. But as you have questions um just let me know and just just just for transparency and I brought this up to be transparent for all the public

111um as we have additional activities going on in the roof without a bond being passed or bonding but like I want I want to make this kind of a >> yeah a way that there are no questions from the public that public knows what we are doing um you know at the facilities at the schools you know obviously the next few months. >> Okay. Next, we have a consent agenda. We can approve them all together or pull the discussion. I would like to make a motion to approve the consent agenda as presented. >> Second motion is then made by Archer to approve and seconded by Justin to approve the consent agenda. All in favor? >> All motion carries. Next we got monthly reports for information purposes and we don't have anything for next session. So

112with that being said at 812 with no other business board this meeting