001It is 12:02. We have a quorum of the board. This meeting is called to order. We go straight into public comment. The public comment portion of the meeting is an opportunity for citizens to address the board or make comments to the board in accordance with the Texas Open Meetings Act. The board will listen without comment, specific factual information or resuscitation of existing policy may be furnished in response to inquiries, but the board may not deliberate, discuss, or make any decisions or on any subject not on the agenda. No presentation shall exceed three minutes. Delegations of more than five persons shall appoint one spokesperson. Persons must identify themselves and the groups they represent at the beginning of each presentation. Persons who wish to participate in this portion of the meeting should have signed up with the
002presiding officer or designated before the meeting began. Presentations and language should be appropriate for all audiences. The allotted time will be displayed on the screen. Please stop speaking when the time runs out. Thank you for taking your time to address the board this afternoon and for respecting the district's policies and procedures. First is Katherine. I do not want to mispronounce your name. >> Marti. Okay. And she will be talking about homeschool and sports activities. The floor is yours, please. Will you just make sure the microphone is on? >> Thank you. Um, my name is Katherine McCar and I represent my family. Um, I live in Brenham and I moved here about four years ago. I have eight children and when I moved here from the west coast, I was shocked to find out that my
003kids could not play public sports. Um I had approached the district several times and was told no, they cannot join or play public sports. And so today I'm just discussing um student activities SB 401 and just asking that you would consider allowing homeschoolers to play sports in the public school system. Um, it's my understanding that now there's a stipen that comes per student that goes to you if they are allowed to play and selected on a team and I'm just asking you. My neighbor pays the same tax I do. His son can play football. Mine can't. So, please consider that today. Okay. >> Thank you. >> Okay. Uh, we're going to go into the financial update. I believe our favorite presenter, Mr. Sinclair. >> Good afternoon. Okay. Uh we normally would have our July, in
004this case, our July financial data, uh most everything that we're going to look at today is basically the same as what we would normally do. But since this meeting is late enough in August that we're now talking about the amended budget, we're going to forego the usual comparing amended uh budget versus actual figures. So we'll just look at the investment report and the tax collection report and then we'll move on to the amended budget which will pretty much cover the entire budget for the 2425 fiscal year. So first of all just a quick review of the investment report. Not a lot of change as far as interest rates and actually the interest rates went up about a tenth about a hundth of a percent from June to July. So very little change uh but at
005least a little bit of change in the positive direction. Uh again, we've been moving. You'll notice there that the ending balances on uh the Texas class account have dropped from the previous month. Uh they've dropped again since this this is the end of July. So now we're almost at the end of August. They've dropped again because we have been moving money back over as needed uh to take care of our payroll and other expenses here towards the end of the fiscal year. But other than that, no significant changes. Our tax collection report is next. Again, this is as of the end of July. We're almost another full month down the road. Uh we've had right at 98% collection at the end of July. So, by the time we finish this month, we should be at
006least a hair over 98%. 98.23% is be my guess. Could be a little bit higher than that. But um what we would expect and hope that we would have by this time of the year uh delinquent collections are also about a h 100,000 more than last year and that's still not including August. So we should end up probably 125 $150,000 over last year's. >> I'm glad you said that because I was going to ask how much better it was with the new company compared to the last one. So $100,000 is substantial. That's that's a good job guys. >> Yes. actually did not budget that much. So, we went over budget on those collections, which is good. It's always good to have more money come in than you expect. Uh, and so that's all I have
007for the what would be the regular uh monthly financial information. Any questions about that? Okay. >> Okay. So, uh, at this point of the year, every year, sometime towards the middle to end of August, uh, we do always, every district needs to review and make adjustments if necessary to the general fund, food service fund, and debt service fund budgets, uh, to make sure that they're in line with current expenses and expected expenses that won't be finalized until at least the end of September, sometimes even until October, possibly before all the final invoices come in that are due to the previous year. So I have given you a copy of each fund's budget, one page each, showing in the first column the current approved budget as it is right now, as it has been at least
008since the last um since the last board meeting since the last budget amendments were done. Then in the middle column, proposed budget amendments that I'm asking you to approve today and then what the final resulting budget would be in the third column. So in your board packet, I highlighted the third column in yellow just so you know that's what the goal is to have in place once uh you give your approval. taking the I'm gonna take out the the the information for just for a second and kind of come back to it in a second. Uh about the repairs, the damage, hail damage and repairs and and all the insurance claim and all that. So, notwithstanding that, and I'll come back to that in a second, overall, we're looking at basically taking the money that
009was left in the budget that was unspent and just reshuffling it, reallocating it to different functions. So if you don't if you ignore that one function 81 item at the very bottom of that that line of information that chart of information all the other pluses and minuses for example function 11 minus $585,000 function 12 plus 10,000 function 13 minus $25,000 and so on and so forth. All of those numbers all the way down to the function 53 minus 120,000 all that together zeros out. That's just money that was already in the budget that's just being reallocated to the different functions to make sure every function has enough today and also hopefully by the time the last bills are paid that are due to the 2425 budget, there's still enough left to cover those expenses. So
010again, this is something that we do every year. Any questions about that part first? Just the normal reallocation of things. >> This still keeps us with the balance budget, correct? I just want to get that out there. >> No, it that part would if it was just that part, it would. But then when you add the insurance piece onto it, which I'm getting to here in just a second, the hell damage, that's that takes it out of balance. But that's because I'm adding $9 million to function 81. Right now, we have $7 million roughly in expected total costs and not all the invoices are are in. They're not completely final. I was told just this last Saturday, I was talking to Kim Shel, our our insurance uh representative, that it could be another million to
011a million and a half. She thinks that's her best guess because we haven't seen the final invoices. So, again, I'm trying to make sure there's enough in the budget to cover everything that may come in. $9 million is probably a little high, but I don't want to set it at 8 and a half and then we get 8,600,000 and now we've exceeded that function. So, I'm trying to be very cautious since there are unknowns and they're large unknowns. I don't want to undersshoot that. Now, at the same time, you'll notice I added at the very top in the local revenue in that middle column, I've added $8.5 million of revenue. So, the only difference then is between that 8 and a half and that 9 million. I think our actual real deductible is going to
012be less than that. I don't think we're going to spend $500,000 out of fund balance for those repairs right now. The best number they've given me is about $116,000. But again, there are still more invoices to come in. So that deductible on our part will increase somewhat maybe to $200,000 is my best guess right now. But we'll get less revenue, slightly less revenue than it's going to cost slightly. Let me re rephrase that. we'll get slightly less local revenue from TASBY than what it'll actually cost because we have to pay our deductible. So basically, they're going to pay us everything minus what we have to kick in for our own deductible. Again, I don't really know exactly what that's going to be. I suspect it's going to be in the neighborhood of $200,000. So having
013a difference of 500,000 is probably undershooting the revenue, mainly overshooting the expenses. So no, we won't end with a balanced budget because expenses will be slightly higher than the revenue, but this will give us a safe budget as far as expenses go to make sure that when the audit's complete, we haven't overspent a function. So in the in the grand scheme of things, at this point, this I know it would probably look better if we had a balanced budget. We had a balanced budget all year long. The only reason we're ending up not having one now is because of an extreme unforeseen incident that now has to be dealt with. And we've got a lot of unknowns here at the very end because all this is happening at the last week, the last month of
014the fiscal year. And we'll get some of this revenue next month, maybe even in October. But the revenue we get to cover the charges should go back to the current to the previous year, just like we get payments from TEA in September often. and they get put back on the previous year's books because it's money we earned in the previous year. So this will be for expenses in the previous year. The expenses will go back to the previous year as well because that's when the work was done even if we don't get the invoices till October. So we're going to have a lot of shift back of bills and revenue coming in to get all this closed out. >> Question. Um, the amount that we approved, I think we've had so many meetings, I don't
015remember how many ago. It seems like about three meetings ago, was 300 and change. >> 363 >> 361 243. >> Um, and I'm assuming you're just being overly conservative by guessing it's going to be about 500. But >> basically, this is the cost of the repairs. >> That was one one uh Parson's roofing invoice, correct? That's the only one we actually paid, >> right? It's not all of them. I'm not saying we're but this is this is cost of the repairs >> coming in minus the deductible going out and you're just being extra conservative by saying it's about 500. But if correct me if I'm wrong, if we fast forward to November and the uh bond passes, then we're able to go backwards and say this deductible >> is able to be paid out of
016that bond money and so that would also go back to this. So that would go back to the balance budget. So technically, >> but we're not we wouldn't be upside down in that case. Is that correct? Okay. No, >> make sure I got all my numbers lined up, >> right? And so playing the matrix here, I feel like >> Kyle, remember when we passed it last year, this was this was worst case scenario. We were just like if something happens, HVAC, roofs, something catastrophic, and then here we are, something catastrophic happened, you know. So it's it could have been worse. It still hurts, but it's it's better than what it could have been. But yes, since we did the reimbursement resolution, uh whatever funding we may get from a bond that may pass, we could
017repay ourselves that money and that would still go back. Uh so yes, we'd basically be I guess uh expense revenue neutral at that point. Uh so but again, this is not the actual data. This is just the budgeted data. This is just what we have to set in motion in case whatever happens is going to happen and try to be aware of things we can't uh predict with accuracy at this point and just give our best guess. So any other questions on the general fund part of that? >> Motion to approve amendment to the 2024 2025 district budget as presented. Okay, a motion has been made by Kyle Hafner, seconded by Justin Collie to amend the 2024 2025 district budget as presented. All in favor? >> All opposed? Motion carries. >> And just as one
018follow-up item, it's not really on the agenda, but it does have to do with the budget. And I I know you've been wanting to know this, so I'm going to go ahead and give you my best guess right now at how we're going to end the year. Actual data, actual revenue, actual expenses. Uh there's really one main factor right now that's uh kind of unknown and that is our final payment for our foundation school program from TEA. Right now my finance template that I use to make those predictions says we're going to get a certain amount more above above what we already have you know that TEA is already showing that we're supposed to get and TEA's summary of finance actually shows we're going to get more than that. So somewhere in the ballpark of
019$164 to $400,000 is what we should be getting as an additional final payment. Again, the the the finance template says 164 well >> well, you know, on a $50 million budget, that's not a huge percentage. So that's that's actually pretty close. I for this point in the year, uh so somewhere between what the template says and what TEA currently says is what I expect. And generally I would go more with a template, but since TEA already has pretty much all the data that they need, the T2 value, uh they'll get the property uh property tax collection date. I'll be sending that in before the end of the week. Uh they've already got all of our attendance data for this last year. So I kind of think their number is probably more accurate at this point.
020So if we get the 400 whatever, see 460 or $427,000 more. I'm sorry, 327 more. 327 more than what the template says. We could be looking at having somewhere in the ballpark of $2 to $400,000 more in revenue than expenses. Now, this is still very preliminary and these are all estimates. I'm still estimating that payment. I'm still estimating August tax collections. There's still additional bills coming in, but I would say at this point it looks promising that we could actually put a little bit of money back into fund balance instead of being overspent this year. >> I will give you another update next month when numbers are a little more official and I've got the final tax collections. So, please, I'm going to say once again, this is just a preliminary estimate, but it's looking
021like we should at least break even and probably have a little bit extra. So, I'm trying I am trying my hardest not to. So, any questions about that? >> All right. >> Thank you for the bonus information. That was great. >> Uh, next we're going to do possible approval of a grant funded vendor contracts. Miss Sarah Bohart. >> Yes. So, if y'all remember earlier in May and then sometime this summer, the state has been rolling out learning accelerated support opportunity grants in which Brennham ISD has continually been pursuing and applying for. And so, we were awarded additional money that relates to our highquality instructional material, Blue Bonnet Math, that we're using for math. And they awarded us $144,000 for K5 math implementation. and then $200,000 for secondary math implementation. Per TEA grant requirements, 50% of
022that total funding must be allocated to a TEA approved provider and then of course the state has certain the rest of the money must be sent for materials or different allotments that they use. K5 math BMISD will continue its partnership with the National Institute for Excellence in Teaching. They also are partners with us in our mentor program aotment grant, instructional leadership grant, and our strong foundations implementation K5 math part B grant. And so um we will continue that partnership for secondary math. Um I worked closely with Amanda Dismutes who's our secondary curriculum coordinator and our math teachers. And we had great minds who makes the materials, the blue bonnet print materials, come and work with our teachers this summer. Our teachers and principles had rave reviews about great minds understanding of the deep concepts in
023secondary math moving them to algebra and on. And so for the secondary math we are asking the board to partner with great minds. It is also on the tea approved provider list. Um that will continue um helping us increase teacher quality and principal capacity and our capacity at the district level to ensure high quality math instruction in every single classroom. Uh Sarah, you never cease to amaze me how much money you can get for training for the teachers and for core curriculum curriculum stuff. I just every time you just blow me away with how much you're getting. So thank you for all your hard work and in getting us these extra funds for the teachers. So thank you very very much. >> Yeah, it's a whole district process. Whole district takes all of us. So
024for sure. >> Okay. I would like to make a motion to approve a contract with NIET as a TEA approved provider for K K K K K K K K K K K K K K K K K K K K K K through five math implementation under Strong Foundations Part C in the amount of $72,000 as presented. >> I second that. >> Okay. Archer Archer made a motion seconded by Bonnie Brinkmire to approve the contract with Net as the TEA approved provider for K through5 math implementation under Strong Foundations Part C in the amount of $72,000 as presented. All in favor? >> All opposed. Motion carries. >> Yes. Make a motion to approve the contract with great minds as a tea approved provider for secondary mapping with implementation on the strong foundation part C
025in the amount of 100,000 as presented. >> Second. >> Okay. Kelvin Raven Kelvin Raven made a motion seconded by Kyle Hafner to approve a contract with Great Minds as a TEA approved provider for secondary math implementation under Strong Foundations Part C in the amount of $100,000 as presented. All in favor? All opposed? >> Motion's carried. Thank you, sir. >> Great. Thank you. >> Okay. Next, we have the consent agenda. We can approve it all at on pull any items that need discussion. I would like to pull item 6D, approval of update to local policies following the 89th legislative session and open that for discussion. >> That for the discussion to the group. Um, can you help us out CJ and kind of explain what this is? >> Of course. So, um, Senate Bill 401, um,
026changed the language. >> We'll do it after. >> Sorry. >> So, Senate Bill 401 changed the language. Previously, the school district had to um opt into allowing um private and homeschool students to participate in our extracurricular UIL activities. um this switched the language and so now it is considered we are presumed that participation is allowed unless we adopt a policy opting us out. And so that is what um this proposal is is for the district to opt out of allowing private and homeschool students um to participate in um extracurricular UIL activities. So if if it's most of the districts around us have also created a policy not allowing home schools to play. So we're we're kind of just following suit with those around us. >> Yes. So the majority of the districts I think there's
027only a handful in the state of in the whole state that have you know not adopted this policy. So yes that is correct. Can I can I ask um I don't remember the lady's name >> that made the comment um but she mentioned that we as a district uh get a stipened and I didn't see that anywhere. So, please educate me on if we do and if so, how much is it? Because that is >> that is pretty much my only negative, right? >> Cuz I as Brennham, we're we're pretty proud of our culture and as a as a city, I would like to include homeschool students. I think they should be a part of it. I agree. But I have a hard line in the sand when it comes to funding because that's how
028we pay for our facilities. That's how we pay for coaches. That's how we pay for extra training. all the above. And so it's a it's a good goal and it's admirable that they're doing it, but they're not going to provide funding then. So I need I'm going to pause my my comment. I'm going to ask about that. I don't know if that's a Darl question or a >> So House Bill 3708 um does allot a um $1,500 amount per private or home school student participating in UIL activities. Um we do not generate ADA for those students. However, it does um all lot $1,500 per student that we allow to participate. And that's a couple of legislative sessions ago. That's not a new >> um amount. >> Just to clarify before, >> sorry. >> No, we
029good. We >> um it's 1,500 per student that tries out, makes the team, if they do one sport, two sports, what are we looking at? >> So, it's per activity um per student that is participating. So, they have to be actively participating. >> That's from the state. And does that start sixth grade, seventh grade? If they're doing junior high cross country, for example, correct? >> Or freshman soccer, it doesn't matter. It's $1,500. And if they do two things, so if they're on the varsity basketball team and the JV cross country team, that's 3,000 then. >> Is that correct? >> Yes, that's correct. >> Okay, >> that's correct. Um, one thing that um you mentioned was um most of the districts in our area have not um chosen to allow this participation. So, by allowing it,
030um, if we're the closest district to any student in our area, we wouldn't only have Brennham students participating. We would have neighboring districts. As long as we're the closest one, we could have a a large influx of students coming um to Brennham. So, not necessarily our home community students, but students from other communities. >> Sorry, go ahead. >> I'm just curious about something the young lady mentioned about she was told no. Can you tell us why she was told no? Do we have a policy on that? >> I I think we didn't have to have a policy on it because it wasn't anything mandated from the state. It was it was it was our decision. And so now that they mandate this, we have to opt out. >> Yeah. >> Or it was an opt-in
031policy. This is the first year it's an opt out policy. And then annually, if the board wants to make changes, they would have to do so before each August 1st of each annual year. >> Thank you so much. >> Yeah. Archer >> CJ, does the does the $1,500 actually equate to what we may potentially spend for a student when they participate in the activities? Because it's very often that the state gives us an amount of money that doesn't necessarily equal what we spend or what we what we you understand what I mean? >> Yeah. And I think it's diff it's difficult to project what our expenses would be. um you're looking at transporting students, feeding students for games. Um and it's not just sports, it's UIL band, those types of things, the cost of instruments,
032various things. So, it depends, you know, what the students in and then are we going to need additional staff depending on the number of students. So, as we're looking at staffing positions, we've got to have enough um staff members to supervise students at various events. So, it's difficult to say exactly what our costs would be because there's so many variables in that. I think it, you know, for one student it may cover the cost and for another it may not. It just kind of depends on the actual event and you know how how involved that event is. >> And and I my question is too about liability. Uh what kind of liability do we have in a situation like this? >> Right. And >> well, yeah, I mean, we do have waiverss for students who
033enroll in Burnhamd, but I I think that's the other thing about it is it's new because there's three different variables that we're trying to make work on top of a lot of different variables because you have UIL, which if you go and look at the UIL's page, there's different things that they speak to that they're still trying to figure out. Actually in one section they said that they they don't even have the new reclassification and re policy realignment policies made yet because this is so new that they don't even understand all of the um potential ramifications. You know we have no pass no play. We have lots of different variables and graduation requirements. Um and when you get into the academic side like on the no pass and no play and then what they constitute
034because it has to be the equivalent. So um and then outside of UIL you have TEA and then you also have uh education codes. So they're all kind of intermingled here. Um it makes it a little more convoluted in knowing what this process would look like with it being so fresh. As we talk about our students and our outcomes for our students enrolled in Brennham ISD, a lot of our students attend and come to school every day so that they have the opportunity to participate in these extracurricular activities. And so some student that may be struggling in school, struggling with, you know, being on the line discipline-wise about whether they make a good choice or bad choice, it motivates them to make those correct choices to, you know, do what they need to do to
035get a passing score in those classes. But with the opportunity to be homeschooled, um I I would be very concerned that we would see the number of our students choosing to leave the district so that they didn't have to meet that high level of standard um increase. And so it it impacts our community in that way because we possibly have some that are not high school graduates um because they're not motivated to stay in school to participate in these events. >> I wonder how many of our players just go to school specifically for sports. if they have the ability to still play and not be there. >> It's a huge indicator. I BrenamiD athlete graduated, went to college for soccer. I can tell you like so many of my teammates and being in the classroom
036for over a decade and a coach. Um, so many of my kids, I bet you there's so many kids that coach Weaten sitting here in the audience and different coaches could tell you about kids that they're calling and picking up or they're bringing, you know, extra school meals or something too to make sure they're they're coming for for that. >> Okay. Just got a two-part question. Um, first is there obviously would have to be you mentioned as far as the pass, you know, you know, you got to pass in order to play. What are what are the qualifications? I know there's a there's a test that has to be taken within six weeks, I think, something like that. But I I don't know all the ramifications. So, a student comes in, homeschooled student, and they
037want to be a part of our act of the school district's activities. What What is their checklist that they're going to have to go through in order to be able to play actively? So, that's the first part. Second is this. When we talk about activities, are we talking about everything from FFA to and what does that involve? Art classes. Is that all UIL activities? Um and UIL does address this on um standardized tests and determine eligibility. So again, um it's not a UIL decision. This goes back to TEA. This is 33.082FNG for the Texas Education Code. Um, so it says the the parent or person standing in a parental relation to a non-enrolled student is responsible for oversight of academic standards relating to the students participation in a league activity as a condition of eligibility
038to participate in a lead league activity during the first six weeks of a school year. A non-enrolled student must demonstrate grade level academic proficiency on any nationally recognized norm reference assessment instrument such as the Iowa test of basic skills, stand uh Stanford achievement test, California achievement test or comprehensive test of basic skills. Uh not it it goes on a lot more but >> so let me let me ask >> I think you get the idea. Obviously, if you're going to involve this, then the cost associated to the district and also I guess when we're looking at personnel to maintain that because obviously you're going to have to have our you know, hey, what are your grades? What's going on? Uh like we do with our students where we have that within the system, right? So,
039does that is that implication on the ISD mean it's going to be additional personnel, additional cost to the district that may, as Archer said, may go above and beyond the 1500. Agree. >> And then but I also want to be sensitive to this also. There are some of our students that homeschool is their best option. Uh and maybe they're disenfranchised or not disring relegate them outside the system or outside of our community as well. So, how do how do we provide for that? Because I think we have to be sensitive to that as well as we're thinking through this process. And I understand it's not a rubber stamp and no one's thinking it's that way. But some kids homeschool, that's the best place they're going to learn, but man, they'd be great within the within
040the uh other activities within that we offer within the district. And so, if there's funding to accommodate that, my question would be the paperwork on the back side and all keeping up with that. >> Yeah. Well, and I think that this is being a so such a new thing, we don't know all the full ramifications and with us trying to be so mindful and fiscally responsible, gray is not I don't know about y'all, but we don't like working in gray. We like working in absolutes and what we know um and variables going forward. So, if we did have a regression in student enrollment, I guarantee the ADA loss that we'd be getting would significantly outweigh whatever revenue that we got in $1,500. But, we don't know that right now. And as Daryl just came up
041here and presented, um, how many years did we have a deficit budget? We we also cut positions. We cut budgets. We adopted a balanced budget. And hopefully next month, we're going to be coming to y'all to tell you we have fund balance. So, we also have to be making sure we're doing right by students and families who are choosing to engage in Brennham ISD as the whole student because extracurriculars is an integral part of education. I can tell you that most of my leadership skills and skill sets that I have standing right in front of you are from my coaches. And then that was further um reinforced in the classroom. And you better believe that if I was misbehaving or had something late, my coaches knew about it and I was running. And if it
042happened on the weekend, I knew when I got and they're like, "Train." Well, back then I was coaching coaching, you got five laps at whole park every day this week. Um and so there's a difference in not just the camaraderie but educ accountability but raising the whole child. um in looking at time management skills and leadership skills and accountability. Our coaches, they're dual contracts, right? Their classroom is the field, is the pitch, is the court. They're teaching just as valuable skills as our content, as our store, as our star or whatever our academic achievement tests are as well. >> Brooke, some of that uh honestly to me sounds like a sales pitch for approving this to be honest. Um but I got a couple notes that I wrote down. Um, no pass, no play. I
043understand that. Um, majority of homeschool kids excel and do very well um, above and beyond what they would do and they do even better in college. They just I' I've yet to see a lot of homeschool kids that do a bad job. And but let's put that on the side. Um, I'm sure there's some type and I believe you mentioned it earlier and maybe we can look into this. I believe there's somewhere where they have to take some type of a test. Um, >> right. So, so we can check that. We can check, we can check their no pass, no play side. So, um, and andor this is our policy. So, we get to choose. We can come up with our own version of our own testing to be able to implement. Um, second thing
044I wrote down was liability was mentioned. Um, students signed a signed a waiver. Correct. So, again, this is our policy. So we can come up with our own insurance requirement for homeschool kid to join whatever team they're going to join. Uh it's our choice. So we can we can require enforce or whatever uh that that may be but in the end it's up to us. Uh so the insurance requirements can be figured out. The last thing was um questions neighboring district. So that doesn't make sense to me because if somebody lives in another city, Belleville, Burton, Navasota, I don't care, they can't go to our school as a public school. So if they're if they're private school or home school, they are allowed to come. And >> so I can explain this. Um, and UIL
045gives us two specific situations. Um, and just for uh this example, I'm going to reference like ISD A and B. So if we're ISDA, we are within the students area of this jurisdiction and we opt no just for this scenario and then option B is the next closest geog geographically to the student's resident and that ISD also opts out then school C is the next closest and they could allow but like in the next year let's say option B school district opts in then the next year that student could either continue with option C as they already went or they can do option B. >> So basically if their home district doesn't allow then they can go to the next >> the next geographically next closest. Yes. >> Got it. Okay. Thank you. Then the
046next question costs. >> I don't know about you but when I was sitting down last night thinking about this and then the day before >> it kind of was at first I was like well we're not getting any ADA so I think we should get the whole ADA $6,000 plus. And I was like, well, that's just not fair. U maybe we can come up with local policy that says in order for you to participate in whatever sport, you can opt in, but you have to pay the ADA. But I felt like that was kind of ridiculous and a little bit high. And then in the end, I was like, well, we're not getting any funding. Maybe it should be 500 bucks, a thousand bucks, something like that. That's kind of where I settled, but I
047left it up in the air and I said, "Maybe that's something we can talk about and figure out in the future, but we need to punt this back to the legislature." But they already solved that problem. And they're doing 1,500, which is more than I guessed. I think $1,500 for the probably four students that are going to do this, maybe out of the 50 that are eligible. Um, I think that's a good number. And so that completely changed my mind. Honestly, I came in here thinking there was no chance I was going to support this. And now I I can't imagine I'm not going to um but the cost additional cost part that needs to be figured out to where if it's $1,800 on average, $2,000 on average, $1,200, whatever that number is, I think
048I think we need to get that figured out. And then the the last thing I wrote down, um y'all said it could be a deterrent because kids go to school for sports and they might want to leave to be homeschooled. Well, instead of being pessimistic, why don't we be optimistic? Maybe this is a recruiting tool. Maybe they come, they're homeschooled, they come in and they see the camaraderie. They see how it is in the locker room, and they see what it's like being part of the soccer team, football team, basketball team, and they're like, "Man, this is fun. My kid is doing great in this class, this sport, excuse me. Next year, I'm going to enroll them." So, why can't we take the optimistic approach as well? If we can have the pessimistic approach, say,
049"Well, we're gonna have kids want to leave school." Well, let's also make the opposite argument. We could have kids want to join school. So, um, thank you for answering the question, Brooke, but that's kind of where I'm at. I think this is a good thing because Brennham is Brennham is a culture and I I think our Brennham sports um should embrace everybody. So, that's kind of where I'm landing. How how are um discipline incidences or or violence or anything like that handled between the homeschool student and a student that is enrolled because they're not enrolled? And so what standard are they held to versus our student? >> Right. And so looking through the literature, there's not a lot of answers really on that at this point. And so, um, to your point that you mentioned,
050you know, neighboring districts could be attending Brennham ISD for the purpose of extracurricular, we've we've had some conflicts in the past between some neighboring communities and some neighboring students. And so, we would have to kind of research how is that handled. You know, my assumption is that there would be possibly removal from programs and from participation, but it does bring some discipline issues. I also wanted to answer Kyle, you know, Darl kind of presented kind of our budget as we were working through this year and that budget is based on our expected ADA and so students don't only generate that basic aotment but there's also CCMR funding, CTE funding that all of those students generate and absolutely we don't want to lose any students and I'm not trying to be pessimistic but we predicted based
051on a pretty stable number of what we've been trending over the years and so this kind of opens that door for that trend to change. Um, and you know, it's so important for us to have a balanced budget. There is a little fear there that that might impact that. >> I I spoke with several coaches on this. Um, and I can I can say with pretty much certainty that they're all against it. Uh, the coaches don't believe that it's going to be apples to apples with the students that are already in the program. Not to mention, they have an athletics class where all these kids are putting in work, lifting weights, running, doing all that. these other children would not be able to participate in that because they can't go to school. It's in period.
052It's an eighth period. So, this would just be after for them. And then I just I feel like there's too many I just I don't know. I just with the discipline, how do we maintain that? No pass, no play. I realize that they test in, but how do we continue to monitor that throughout the season? You know, speaking with the coaches and they're and what they're saying that they they they're not happy about it. They really don't want to. who they feel it's not fair to the students that are putting in the time and effort. Now I and I a question too, do we go off of grade level and that they're in their home school or does it go off of age? Because I know a 12-year-old that's uh taking junior classes and currently
053he's ranked as a junior. So does he play junior or does he play junior high? I mean, >> yeah, I mean that's I mean we have to think about that because I mean technically it's grade level. If you get promoted and you're in seventh grade and you go to nth grade, you're playing with the ninth graders because that's what grade you are. I just I just feel like I don't I I'm going to I'm I'm a no on it. I just don't like that there's too much too much gray, not enough answers, and I just don't think it's it's kind of like the the voucher thing when we were talking about the school districts and having vouchers. I mean, there's so much that we have to do that they don't. and I kind of group
054them together with there's so much these kids are doing and they're putting so much time and effort and then discipline and grades and all of that kind of steamroll together. It just doesn't make sense to me for us to allow this. >> I I think I love the idea of inclusion. I love all of our kids uh operate but also this takes time to put into place. if we if we're going to say, "Hey, we we want to move forward on this." You there's got to be personnel and rules and and also just reporting and and I look at how how thin our you know our team is right now, especially administratively that that's a whole another avenue because if you got to chase someone for grades or this or that or the other and
055the standardized um but you know the idea of kids being able to participate, what does that look like? You know, beyond sports, uh other activities, how can that happen? And I think it's something to be looked at more. I really do. Um but I think right now it we're as you said the gray area makes it really really difficult to um proceed forward with knowing that we could actually manage it and on top of that that is actually what's best for our district. But uh so I appreciate you'll bring clarity to that. >> Well and then also it is a board policy. So at any time we can come back and revisit it. I think it seems like everybody's question even you know Kyle you even had a couple questions that were still kind of
056unanswered and gray. So, I think we can revisit this and and try to get us more definite answers on what this would look like. >> Maybe if we can ask the coaches an average monetary breakdown of what it is for this, but >> I just I just can't do this. >> Well, there's also a booster club too that helps with that. But, um, back to the original, this is a local policy, so we get to choose. The gray areas are decided by us. So, there shouldn't be gray areas after we have a disc discussion and a decision, right? We can choose all of it. So, real quick question, maybe CJ Brooke, is there a deadline we have to decide on this? First, >> I thought so. Okay. And then, uh, the second question, do we
057have any idea on because she said she was told no >> before. Have we had any other people express interest? Do we have one kid, eight kids or 57 kids that are interested? Do we have any idea on even a general email? Hey, are y'all thinking about this? Is it possible? because I know some homeschool kids are going to say I have no interest at all and I know some homeschool kids are going to be very interested in coming to join. Maybe it's one, maybe it's 10. I don't think it's going to be a big burden. I think it'll be minor. But do we have any interest or number interest at all for >> I have um I'm aware of one individual that has reached out towards the end of last year, but I'm not
058aware of any others other than that. And so really our y'all's charge as a board is adopting a policy whether we're opting in or opting out. The UIL has some really specific requirements that we would have to follow in regards to kind of how that policy was implemented. So the way I understand it, Kyle, is really the charge is to adopt a policy to opt in or opt out. Um, but the UIL has a really specific FAQ that kind of answers some questions regarding that. I'd like to take a moment just to go ahead and apologize for Superintendent Gillantine. He got very ill. Um he was at the sports banquet on Saturday night and if you know Danny and a couple of the other coaches ended up having to not attend cuz they got sick
059and I guess he's gotten the same thing. Some I've lost some members of my staff last week with the same I'm assuming the same bug. Um but he also felt very strongly about this and how you know he's been pretty uh even kiltered about other things that are going on in the state but um really believing that extracurriculars in public schools are imperative and that they're for public schools are are for everybody. Um we do offer everything for everybody if they choose to be a student that is enrolled. Um but in light of some of like your concerns that you said here, there are a lot of variables with homeschool um participation, not just from this aspect and that aspect that like as a cabinet member, I would personally like to see all these great
060areas because I'm just even thinking from our our CIS, our student information system. That is what goes through our communication platforms. That's what ties to everything else. How do you get in the CIS? You enroll in Bernam ISD. So that that creates a workflow. So whether it's one kid or 20 kids, I'm just thinking about when we've reduced as much as we have every year and we're talking about how spread thin we are. Y'all know um we have the extra work going on. We have TIA going on. We have grants going on. Um we have two different uh measures that y'all just called for November going on that we're doing a lot of work on. So, how much administrative lab work is this going to ask for 20 or 50 kids? Which is fine, but
061I would think that we would want to look at something that would determine how many variables are actually at play, not just from a liability, not just from a cost, from a communications, from a workflow, from a classroom during the school day where they're practicing and outside. When we're we're doing agreements and we're not even practicing on Britamisd facilities, what does that liability look like now when we're using firemen's part? because that ILA is for students enrolled in Brigham ISD not for this. So there would be several layers of amendments and several layers of workflow I think that we would need to consider and as UIL outlined it you can choose to update this policy annually next year would be before August 1st um after today. >> Something you brought up Jared uh you said
062they couldn't go to school for whatever period they were in for weights. Why? If the parent brings them to the weight room, why couldn't they go do weights at 2:00 or 8:00 or whatever? >> Cuz they're not enrolled in school, >> but they're enrolled in the >> after school athletics or before school. But during after school, >> during it's we have curriculum, we have curriculum and then we have extracurriculars outside of that. So during the curriculum time, which is during the school day, they're not enrolled in the school, >> right? But if if they're going for practice period during the school day, >> Sure. But if we if the coach says we start because I was in cross country and soccer, right? Um first period was always when we ran. So we get to school
063at 7:30, we'd go run our five miles or whatever we did for the day and then we would get back and we'd shower and then we usually had about 20 minutes left before we had to go to class. And that was second period. And that's just a one-off situation. That's just what I experienced 20 something years ago. But just I'm for educate me here. Why couldn't somebody else show up, homeschool kid, a private school kid show up at that same 7:30 time slot and run with the team or play soccer, basketball, football with the team, shower, and then go to their home school classes at at their house when they leave. Or if they do weights at fourth period at the end of the day, hey guys, we show up here at 1:45. You need
064to be here at 1:45. whatever the rules are, the restrictions are, that's up to us, aka the coach, to say, "This is when we do all of these things. You need to be here for this if you want to be on the team." >> They're not going to class. >> I don't know. The only thing I can tell you, Kyle, is in my mind, it's curriculum time, which is kids can't have cell phones during curriculum time, which is when they walk in the building, when they walk out. That is for BISD students and staff. The extracurriculars are before and after the bell rings, but during curriculum time, that's for enrolled students. So that's how I see it in my mind is that's an enrolled student time and if you're not enrolled you're not in the
065building until it's extracurricular outside of curriculum hours. That's the way it makes sense to me. Okay, we can agree to disagree because we neither one of neither one of us actually know, but that's just we're thinking about it differently and >> after school what what's considered let me ask a question just I think this will clarify there there's there's there's school hours and so nobody can just go up on campus during school hours if you don't have an ID if you don't have it signed in I haven't done any of that so school hours is strictly for school business for kids who are enrolled within that school so the time that school starts and ends uh Anything that happens within there is considered part of the academic day. Is that correct? And so even even
066if it's if it's a class that you get to do because you're part of extracurricular is still part of that academic day. Is that correct? >> Yes. Grades are assigned, credit is given, those types of things during that instructional day. >> Would you still like grades and attendance? >> Yeah. >> Different restrictions during class and you say, "Okay, guys, we're going to go to wait room during this time, so you're going to have to do that on your own because it's a class." I get that. There's there's going to be different things, but uh to me that's we're talking about something very small and minor. Um to be as as Sean put it to to use the word inclusive, which is a weird word to use for me, but to be inclusive I of the
067Burton community uh and home and embracing the homeschool community or the private school community. I think it's I think it's a a positive and it's something we should consider, we should do. And I know that we have four or five days until the deadline. Um, I'm I'm on the the the side where we say yes, we allow it and then we can figure out the policy uh changes and requirements instead of waiting an entire year of debating and arguing about it um until we finally get uh get it figured out a year later. Um, but I I just I think it's I think it's a good idea to welcome them into our culture instead of putting up a door and locking it and saying we're not interested. >> Let me let me just let me
068lean into that real quick. Is that okay? Sure. Okay. They're welcome into the culture. They're allowed to come to school. They can be a part of all that. And I get that. But there are those some kids there those kids that homeschool is going to be the best alternative. >> But to ask our team to rock something up in four or five days, I don't think it's possible doable. And I don't think we would get a good even fiscal number uh knowing manpower out all the rest of that. I think it's something to maybe to revisit it but I I don't think that we can look at it right now and feasibly say hey we know especially with all the legislative gray area as well. So I I don't I don't know how that would
069work out. If if there's a way to understand it I'd be interested. But I think it's you know when you got so much out there because also you we don't know what we're letting in as well. uh what it could be opening the door for negatively as you've said already are kids going to opt out say hey listen my mom will give me an easier grade and they're not you know that your typ typical homeschool student um does it put us into that and then also the legality as well as far as within within the system um there's just a lot of questions that I don't think could be answered in the short term of time >> there is >> no I'm good >> there is a a question that addresses um participating during the
070athletic period during the school day that's not a UIL that's a school. That's under Texas Education Code 33.082D. Um, and a non-enrolled student who seeks to participate or participates in leading activity on behalf of school district is subject to the following relevant policy. So, hypothetically, the policies that would have to be updated and reviewed would be registration for the activities, the age and eligibility as you referred to, um the the fees associated with the different ones, the insurance and liability, the transportation, um physical conditions, qualifications, responsibilities, event schedules, standards, behaviors, and performance. And I'm I didn't list all the sections, but those are a lot of local that we would also have to review and look at. So, I feel like I'm the person that commonly says this as a part of the team. Um,
071I completely agree with what Mr. Ha is saying. I think it's potentially a good idea to invite our entire community in to Burnham ISD. But I also agree with Mr. that they can become Cubs and then join our team and join the entire culture and join Burnham ISD. But here's ultimately what I would ask. It sounds like there's a lot of Well, I don't know. Well, we don't know. Well, that's gray. Well, this well that. And it sounds like quite honestly that the state put this whatever you call it on us and they don't even know how it's going to flesh out. They don't even know how it's going to pan out or present or any anything like that. And so what I ask commonly is that we don't do this now, but we look
072into it more in the future because I absolutely do want to be inclusive of our entire community. But it doesn't seem like we're ready to do this right now in the next four days, five days. And it doesn't quite frankly seem like the state is ready to do this right now. And >> so that's what I would ask is that we kind of not literally table it as a board because I know we have to vote but table the discussion and then bring it up at a later date. >> Archer, I I agree. I think I think that's a smart thing for us to do is to we always say sometimes we rush into things on this board and if we have the opportunity to do it correctly that makes it better for BISD and
073for the students that would be coming in. I I feel that would be a good way. >> Absolutely. >> So, >> and I think when you look at >> rushed it does because I feel like we should have talked about this a month and a half ago. It should have been brought up then and I know it I don't know why it wasn't. I don't I don't set the agendas, but I we should have had this discussion six weeks ago so we could have talked about it and then brought it back up in two weeks and then talked about it again and made a vote on it today. Um it's it I thought what you were going to say archers. It seems like this is another situation where we rush and we're voting on it
074at the last minute and we were unprepared and unorganized. That's our mo way. He that's kind of what he was saying. >> The state doesn't even seem ready >> to do. >> Well, as y'all notice a lot of times we are we're working on lagging data when it comes to Sarah's star scores. Darl just told you what's in the finance template and what's in the the uh state template is different. I just told you that UIL hasn't even released their updated. So, we're working as proactively as possible. Part of the reason that we waited purposely for this is because we were hoping some more answers would come out. We saw region six sent out a survey for the entire region. We saw a different uh data raised about concerns, things that we didn't even think
075about yet that other districts had concerns about and vice versa, which is why that's an asset to us. And then ultimately if you do look around Belleville, Brazes, Somerville, Cely, Burton, Himstead, and other districts who have done this before us, um I think they have a similar stance because there's so much gray. We can't give you all the black and white because we haven't been given it all yet either, which is why I think they made it where you can update it annually and it stays local. >> All right, >> hold on. Uh so we're going to do the consent agenda first. So, whoever makes a motion on that, just make sure we note minus 6D. >> She She has one for this. >> Okay. Are y'all ready? >> I want to make a motion
076to approve the consent agenda minus uh item 6D as a bill. Okay, >> we'll need a second. Okay. >> Justin Collie made a motion seconded by Sean Couns to approve the consent agenda as presented minus 6D. All in favor? >> I. >> All opposed? Motion carries. >> Okay. I move to approve the adoption of revised language in FD local and FM local affirming that students enrolled in private schools, including those who are homeschooled, are not eligible for concurrent incur enrollment or participation in extracurricular activities as presented. I'll second. >> Body breaker has made a motion seconded by Justin Collie to approve the adoption of revised language in FD local and FM local affirming that students enrolled in private schools including those who are homeschooled are not eligible for concurrent enrollment in or participation in extracurricular
077activities as presented. All in favor I. >> All opposed I. >> The motion carries. The motion carries. My m was off. Sorry. Okay, with no more business before the board, it is 101. This meeting is >> adjourned. Are you single?