Brenham ISD Board Meeting 6-16-2025 Regular Board Meeting

001Hi, good evening. It is 6 o'clock. The board of trustees of Brennham Independent School District is now convened. I wish to extend a warm welcome to everyone present. In collaboration with our families and community, Brennham ISD is committed to proving an exceptional education for all students in a safe environment. As the Britam ISD board of trustees, we are here to provide local citizen governance and oversight. The management and day-to-day operations of the district are the responsibility of the superintendent. This is a public meeting of the board of trustees school board meeting are open to all who wish to attend and hear the matters discussed. Audience participation is limited to the public comment portion of the meeting. These proceedings are recorded and I respectfully ask that you please refrain from talking while others are speaking. Thank

002you for taking the time to join us for in your interest in the Brennham Independent School District. At this time, Archer Archer will lead us in the pledge followed by the invitation given by Justin Collie. Let's bow our heads together. Uh dear God, thank you for bringing us together tonight. Please help us make good choices that will help our students, teachers, staff, and community. We ask that you keep everyone safe during the summer, whether they're at camps, traveling, or just spending time with family and friends. Please watch over them and bring everyone back safe and ready for a new school year. help us listen to each other, work together, and do what's best for everyone in our schools. In Jesus name we pray. Amen. Okay, we're going to start off with a special recognition. Um,

003Coach Oh, there it is. All right. Well, we appreciate the board and superintendent having us here tonight. Uh we have a lot of uh you know, great young men and women in this district that do a lot of great things in athletics and uh you know, when we get to come to the board meeting and recognize them, uh it's really special, uh evening for us. So, I'm going to introduce the coach and let them come up and talk about their uh uh young women and young men and uh you know, they're the ones that spend the time with them. So, first off, we're going to start with boys track with head track coach Jeffrey Toiver. Yeah. All right. Um, good evening. Um, thank you for giving me this opportunity to recognize um, our track and

004field area and regional qualifiers. Um, on our girls side, we had four athletes qualify um, and compete at the area track meet. They were Laney Appling in the 300 hurdles, sophomore Janiah Matthysse, triple jump, uh, junior Paulie Graves uh, in triple jump, and senior Adriana Phillips who placed fourth in the 300 hurdles and, uh, advanced to the regional track meet. Um, at this time, I'd like to call up the couple uh, boy athletes that we have here. Um on the boy side, um we advanced uh from district to area and um all three relays, which is a 4x1, 4x2, and a 4x4. Come on up, guys. Uh members of the 4x1 was senior Jamar Dixon, senior Isaac Pal, junior Cartel Brown, and sophomore Legic Brown with alternate uh Treyan Kelly. Um, these young men also

005made up the 4x2 relay. Um, that also advanced the regional track meet. Uh, the 4x2 relay made the finals at the regional meet and uh, play sixth place. Uh, when they ran that race, um, they ran a race against the third fastest high or third fastest in the world in the 4x2. Um, we finished sixth place. The mile ring also advanced uh from both area and regional meet and that consisted of sophomore Roder Stewart, um Isaac Pal, Jamar Dixon, Ledric Walker, and alternate Treen Kelly. Um I would just like to say thank you to these young men that showed up tonight. I know um there's not many here, but a lot of these kids are out working and so um just thank you to these two young men for being here tonight and thank you.

006Can anybody take a picture and we get them all up here together? That'd be all right. All right. So, so next uh is going to be our golf coach, uh, Earl Hathway. Good evening. Uh, our golf program was proud to have a young lady that qualified for regional and she qualified for the state golf tournament. She's a freshman, so we have a nice future looking with her, and we have a lot of young uh quality golfers in our in our freshman and sophomore class. So, we're looking forward to what's going to happen in the future. But our state qualifier, and she represented Brennham Well, is Kungl [Applause] Okay, next is our head girls softball coach, uh, Katie Roberts. I got to pull that down. Hello. Um, I brought with me Kylie Baker and Kinley and

007Kovak. We have a lot of girls out traveling, playing, and all around. So, they weren't all able to make it tonight, but I have a couple accomplishments that I'm pretty proud of them for. Um, for first team all district, uh, it was Kylie Baker, Sarah Maybe, and Avery Mau. um our academic all-state which we have Texas high school coaches association and Texas girls coaches association all of our seniors made both of them uh which is pretty impressive um and that is Kennean Koviaak Heidi Busker Liliana Gonzalez Stella Landry Sarah maybe Avery Mau and Addison Smith and I also want to say it's the second year in a row it may be more than that but our whole team made it academic all district two years in a row and I'm also very proud of So,

008good job. Okay. And representing Cup Baseball tonight, uh, Coach Jazwek, if you'll come up and um, thank you guys for giving us the opportunity uh, to recognize uh, these student athletes. I'll start with our academic all state. Um, senior Brett Campbell, first team, senior Blaine Bartlett, second team, and uh, seniors Austin Mau, Brody Haymon, and Grady G were honorable mention. Um, our all district and all state superlatives. Um, all eight of these guys we return um, with three three of which were sophomores this year. Um, so again, the future's bright. Um, unanimous first team pitcher Dawson Kim who's with us tonight. Uh first team catcher Brody Tucker, unanimous first team middle infielder Dalton Hart, and um unanimous first team designated hitter Drake Binky. Um Dalton and Drake were also second team uh all state middle

009infielder and outfielder, right? Um second team pitcher Luke Hardy, second team middle infielder Landry Mendoza, and second team third baseman Caleb Mau. And then sophomore Braden Steel, um honorable mention pitcher. Appreciate you guys. [Applause] One, two. Good. Thank you. See that? I was here. Uh, next we have the child nutrition department. Broo, are you doing this one? Yeah. So, Miss Tran will do this. Good evening. Um, I'll be doing the introduction and then I will invite Miss Davis up here. So, tonight's special recognition is for the BIMD child nutrition department. Um, it is my honor to shine a light on one of our most dedicated leaders and department, uh, Cassandra Davis and her team in child nutrition. Um, first I kind of want to talk about Cassandra herself a little bit and her leadership and

010accomplishments and then I'll let her talk about uh her department as a whole. So Cassandra Exemplify's leadership um that are both visionary and hands-on whether she's in DC advocating for the future of school nutrition or in a classroom teaching our second graders about hydroponics and healthy food choices. Um she brings heart and creativity uh to everything she does. Um, even most recently while she was out of state, she answered the call literally when our team had to rampidly respond to relocate our summer meals um due to the emergency weather repairs. So, with only a few days notice, she worked and coordinated with her team um alongside of many hands to help move and reestablish the summer meals uh by Wednesday, making sure no child missed a meal. They continued the service while they relocated everything.

011Um and so just getting the job done and just doing what has to be done. Um so tonight we celebrate not only her day-to-day excellence but uh the recognition that's pouring in from across the state and country for her and her team. So um Cassandra herself has been named the 2025 School Nutrition Association Texas Director of the Year. Statewide prestigious award. um uh acknowledging her outstanding leadership. Our child nutrition department team won first place in the Texas fruit and vegetable day contest for their creative approach to celebrating Texas grown produce and promoting healthy eating. They also earned the cream of the crop award which is the highest tier in the Texas Department of Agricultures Farm Fresh Challenge recognizing their efforts in local sourcing, agriculture education, and community outreach. and they have been awarded four national

012honors through the healthy meals initiative and action for healthy kids which I'll let Cassandra expand on um in a little bit. So uh in addition, Cassandra also serves as the education chair for the Texas Association of School Nutrition. Um she's actually entering her fourth year and this is an elected state leadership position. Um so she helps uh shape what school nutrition practices for thousands of districts um across Texas look like. So, we're so so grateful for her leadership here in Britamist D, her tireless dedication, and her entire child nutrition team to keep our healthy our students healthy, engaged, and ready to learn every day. Please welcome and join please join me in welcoming Cassandra Davis to share more about these achievements and the incredible work happening in a Burnham ISD child nutrition team. You know

013anything about me, I'm very competitive. So if there's an award, I'm going to go out for it and we're going to do our best to win it. So putting that out there. Um so today I have the honor of standing here and shining a spotlight on the child nutrition department. Unfortunately, most of them are off for the summer, off enjoying their um break. We do have four very talented employees um that are helping us serve the students um for the summer meal program. And we have some ladies in our office that are not here tonight. I might be a little biased, but I do think we have the best department in the district. Whether we're trying new recipes, managing special diets, serving summer meals, or helping students feel welcome and cared for, our team goes

014above and beyond in ways that most people don't see. This year, we've reached almost 3/4 of a million student meals. To break that down, we served a little over 201,000 breakfasts, almost 485,000 lunches, and 16,000 snacks. And we have less than 5,000 students in the district. So, that's quite an accomplishment for my team. In addition to that, um, we've been getting into the classroom more. You know, I'm a Bob, so it takes a little while to get into the classrooms here. Um, but we were able to take some AVID students to Umble this year to go to the food show so they can kind of see how we source food, how we um, get the procurement done to get the food in front of them. And I will say I was very pleased that I

015asked each one of them to find five items that they would want us to put on the menu. And the majority of students picked items that were already on the menu. So, my goal is now to get them to eat it here because we're already serving the things that they wanted to see. Um, Brooke kind of touched upon the hydroponic farming. We've had six crops so far. So, part of that was getting hands-on, letting students actually pull it, um, taste it, and eat it for themselves. We also introduced the loyalty card program for staff. So, we know that our employees have a hard time leaving the campus to go and get food. So, for every five meals that they eat, we give them a free meal. And starting that this year, we've given over 300

016free meals. So, our employees are starting to see the value in what we do as well. We won $82,000 in grants to use on local Texas produce. Not only did we meet that goal, but we served almost $144,000 worth of Texas local foods. Brooke mentioned our four national awards. So, those include our Rural Breakfast Trailblazer Award for having nutritious breakfast with limited sugars. I know that there's a lot of change happening lately in legislative and everything going on, but we're already doing some of those things that we're getting awards for. We also won the rural lunch trailblazers award for going above and beyond and reducing sodium more than just what USDA tells us to do. We won the innovation in nutrition education by connecting classrooms in the cafeteria. So, we did the thing with hydroponics

017in multiple settings. And then we also did the grapefruit hands-on taste testing for students. And then lastly, we won the innovation in preparation for school meals by planning and preparing scratch recipes. So, we know that's the way that child nutrition is going in the next 10 years. It's all going to come back in house. So, we're starting to slowly introduce that. I'm a numbers person. I also lead um the leading largest chain and restaurant in Brenham. So, I have eight chains underneath me if anybody wants to come eat with us. Um so, I constantly look at numbers. So when I came in April of 2021, the breakfast participation was at 11.1%. We wrapped up this year at 24.9%. So we've more than doubled the amount of students that are eating breakfast with us. And lunch,

018we saw the same thing. We started um in April of 2021 with 39.8% of lunches and we're now serving 60.7%. So, we're not quite at doubling that, but I'm very proud of the amount of meals that we're able to do. Um, using these numbers, that's what helps us create more money to pour back into the district. Right. So, the million-dollar project that we have going on right outside these doors, if y'all want to go check it out, we have walls down, we have new serving line, gates up, the pony walls taken down, the space already feels larger, and we're not done yet. So, if y'all want to walk over there and go check it out after the meeting, I encourage you to do that. Um, but none of this is possible without the team making

019it happen behind the scenes. The ones that are standing there in front of the students, the ones that are greeting them, smiling, serving them, and doing it with a servant's heart. So hopefully they're listening tonight. If not, hopefully they'll replay it. But I do want to thank all of my employees and everything that they do behind the scenes day in and day out for the students of Brennhamd. Thank you. [Applause] She does. Uh we did not have anybody sign up for public comment so we will move directly into board member reports comments. Um Sean, we start with you. None. None. Um I I've walked a couple of the schools just seen a little bit of the the damage from the from the storm. So that's been fun to see. Um kids are obviously my students

020are obviously participating in a lot of sack camps. So we're at the schools every day. I appreciate the coaching staff for you guys all the work you guys are putting in for sack camps and uh and sports instruction. It's been fun to watch. Uh good turnouts. I I I really feel attendance has been has been good so far this summer. So hopefully they can change. Yeah. Um and then um helped the band program. We had to move some instruments uh away from the junior high band hall. Uh so we kind of shifted some instruments away from there and got them over. But uh it's been a it's been a fun summer kind of learning through this process and and being involved with the in the school board. So thank you. Actually, I do want to

021comment. Uh there's a lot of transition that happened in the last week and uh as far as getting moving people uh from uh Brennham Middle School over to Brennham Elementary. And I just want to stay that outstanding work. Uh Cassandra and your team and everybody else who's making that happen. Uh I sat in on a meeting just to you know on the logistics and not one complaint. Everybody's like what do we got to do to get this done? Do it efficiently. Do it quickly. And it was neat watching and listening as everyone began to talk about after I got that done. I got you covered. Uh the teamwork was phenomenal and it just really spoke really well of our leadership and uh and what you all are doing. So, uh, just kudos to you guys

022and also, uh, your team, Cassandra, I could see them, you know, all throughout the year. They they do an excellent job and that that starts at the top. So, just wanted to let you know. So, well, uh, we have a lot of winners in this district. Everybody knows that we are the best at anything we try. And, uh, I want to, uh, give some kudos to some folks who went to the Brazes Valley Education Awards. We had quite a few people who participated and we are pleased to announce to announce that Misty Davis was professional of the year. She represents Brennham Education Bren Brennham Elementary School. And then Heather Caldis was teacher of the year representing Brenham High School and she also received the red apple for the most votes. And then there was somebody

023else in this room who was superintendent of the year. And so we uh are thankful for all of these people and what they do for us in this district. And we're very proud of them. And we know that we have so many winners here and we appreciate it. And thank you uh Clay for being our leader. Appreciate it. I actually don't have anything. Raven. Sorry, I'm being slow. I just want to thank our folks from Belffor. I've had an opportunity to tour a couple of the campuses just like Mr. Gali after some of the storms and they've been absolutely amazing and super professional and very helpful to our district. And so I thank you for all your work and look forward to hearing what you have to say and how we're going to move forward

024because we all know we have a lot lot of work to do. But I just want to let you know that you're very appreciated. So thank you. Thank you. Okay. Uh next we have the superintendent's monthly update. Yeah. Let let me mention just a few things here. Uh good evening. First of all, um I'll try to get to our guests here pretty quick and then I think during um our budget workshop time maybe we'll talk a little bit um freely. So got a few things I want to talk us through now. Um this is a very busy summer. It's proven to be very very busy summer with all the things that already go on especially during the legislative session. Uh the many moving parts um and there are many moving parts. I know that of

025course um House Bill 2 has gotten most of the attention. Um there's there's so many considerations from property tax and revenue. Um beyond budget um of course teacher compensation and staff compensation as part of House Bill 2, early childhood success. There's been some curriculum changes. There's been some changes with student safety and discipline. um and some good changes, but still these these make for a lot of moving parts and things we have to figure out before you can adopt a budget um just here in a couple of months. So, just a lot of moving parts. And with that, I want to say thank you to the staff who puts in so much time and attention. Cassandra, great job um with what you do with that department and then personally in your your professional life. It's

026been very impressive. I'm I'm so fortunate to have people like this around me. Um and that that speaks to the the success that we've had. So um I will continue to give you updates um through emails with the the many changes from school safety um extended ISS time. Um there's there's been some things with um of course safety and security aotment money. Um we were even talking through today. Well, we've met you know we've met some of these obligations. we pay for some of these things already out of the general fund. So, how is that going to look being able to push some of that money back into the general fund? How can that help with uh staff raises, etc. So, um would love to say that we had all that figured out by the

027end of this week, but that's not going to be the case. Uh we work a lot of hours though trying to wrap our heads around it and have something ready to present to you in the very near future. So, um, like I say, when we get to our finance update and a little bit of what we're going to call a budget workshop, so we can sort of open the dialogue, um, I've asked Sarah Brooke to chime in as, as Daryl's speaking, um, I'll do the same. So, we'll make that a little bit of a workshop time so I can get through this this moment here. Christie apologizes not for not being here. She had a family medical situation she had to to be at. So, um, one other thing I wanted to mention, um, before

028we get to our guests, um, which, um, involves our guests a little bit is that, you know, we've been focused so much on this strategic, uh, planning committee. Uh, we had an ambassador program, as y'all know, that uh, worked with us through the school year, kind of looking at a behind the scenes of uh, the school business, what it takes to run a school business. They heard from um, our great leaders like Cassandra about what it takes to run her department. Um, we heard from technology and Britney and her department and and transportation and and on and on. So, they got a real look at behind the scenes and um, you know, we kind of rolled that into any of them that wanted to be a part of the strategic planning committee, a few of

029you board members and some other um, leadership across the community. We even opened it up to our uh, committee this last meeting and said, "Hey, if there's somebody that you feel should be in this room that's not here, then invite them." So we need it to be a workingsiz committee but at the same time um we want people to be involved in in whatever is next for Brennham ISD. So that first meeting we sort of worked through uh financial parameters um you know what what's possible really um financially speaking. Uh the second meeting we talked more wide range about all the many needs of the district not just facilities but what are what are our academic desires? What are our desires for um for curriculum instruction but also for um our athletic programs and our

030our fine arts programs? Um what are the desires of the school district as a community and etc etc. you know, all of that is sort of the ecology of the school system is what we sort of worked through. In this third meeting, we'll get into some of those facility needs. Uh we have some real needs in this district. Um I think people are recognizing that. Um some real needs that we need to address. Some needs that probably should have been addressed 1015 years ago and some needs that need to be be addressed over these next five years. So what does that look like? Um what can we address here in the near future? um what can we continue to work with for the next year or two, five years, but let's start working as a

031strategic planning committee that make some suggestions to this board about what's next for Brenamistd. So, um I say that to kind of tee up our next um item. Jared, I'll let you move us forward and then I'll introduce them. Okay. Okay. So, um we had some recent storm damage. Uh we've brought in some experts from Bill for Property Restoration and Parsons Roofing that will help discuss it at uh let me see early childhood learning center Krowy Bernham Middle School and the Burnham Junior High as well. So gentlemen if y'all would like to Yeah. So, let me again uh as we've working through the the needs of this uh this district um as Jar just mentioned, we got um hit by a hell storm and it has rained and rained and rained and um and rained

032and uh you know, these two groups we called in an emergency type situation. We've got to get this building dried in and we've got to do something about everything that's wet underneath this roof. So, uh, these two companies came in just as quick as we picked up the phone and attended to this emergency situation, and they're going to walk through, uh, what they had to do immediately to get us in a in a better situation immediately and sort of the timeline of what's next and then just open themselves up to questions from you. Okay. Thank you very much. Got it. It's nice on this side of the board table. That's a retired superintendent. Well, uh, I'm with Bill for Property Restoration. Been with him for a few years. And I brought some of my friends

033here with me tonight. Our general manager manager, John Lef Fever, and Aaron Doolich. He's our project manager. He's the one that's been here since day one. uh Scott Larson uh gave me a call and asked me to come uh look at the junior high in the middle school uh you know when the the hail hit us in early May sometime or miday but we didn't have a lot of rain until a few weeks after that and then when the rain started obviously the roof was breached in a few places and so as we got on site we walked the building buildings. Uh we assessed uh some damage and so we brought in another team uh Aaron and and some with some instrumentation the next day which was Thursday. Uh and so Scott had already contacted

034Tasby, your insurance carrier. Uh he's been very proactive throughout this whole thing and he's to be commended because he knew that we had to get on this right quick. And so the very ne very time he called within 30 minutes I was here. Uh I walked it. Then Aaron and uh the rest of the Bellour team came the next day. Uh and so we started assessing bringing in instrumentation and trying to find all the wet spots and the rain and the rain and we had find and we'd think we okay I think we got it narrowed down and then the rain would hit again. And so, and Parson, bless her heart, they're trying to get over there and get on the roof, but with rain. Uh, you can't clean the way you want to. Uh,

035but I know that company, they're going to do a great job. And so, I'm going to bring up Aaron. Uh, but I just wanted to, uh, thank you, uh, for allowing us an opportunity to work here. And I I, you know, I told, uh, Mr. Gillantine the other day, hey, I've been trying to get a job in Brenham a long time, and I never got one. But so I'm looking forward to this. You understand that, Bonnie. Uh and I'm tired of Brennon whooping us all the time too when I was down the road in Waller. So that's a good thing. But uh that hail storm, it did damage and we're still trying to uh narrow it all down, but it grows every time it rains. So Aaron, would you come up lead us through it?

036Hello, I'm Aaron Doolich. Um I got family here in Brenham. Um, Miss Bonnie right here. She actually take care of me when I was about this big. So, you know, met her the other day long. You know, never know who you're going to walk up on. But, um, anyway, yeah, I'm a project manager here at Belffor. Um, been here for 13 years. We got called out like Danny said on Thursday, we came walk the property. Friday, we started setting equipment. First thing you need to do in a situation like this is start drying it out so you don't have the bad word we don't want to say in this building. So, we started setting equipment, dehumidifiers, air scrubbers to kind of help mitigate the situation. That being said, we walked with the adjuster. Was it

037Wednesday? Wednesday. We walked with the adjuster on Wednesday um from Tazby Kim. She gave us to go ahead to go ahead and start doing some demo work. Um I've met a couple y'all. We've already walked a couple spots, but um we've done a lot of demo over there right now. We're still in the process right now of taking down ceiling, tile, and grid. your insulation. You have deck insulation in a lot of areas, especially in the middle school. All that has to come out. All of your HVAC duck insulation is coming out. It is soaking wet. Um I think Brooke actually has we've been doing what we call a dropbox that I've been sending to some folks. Um you can watch behind you here. This this is kind of our moisture map right now of

038what we put together so far. Yeah, y'all can see it over here too. Okay. Yeah. All the areas it say insulation wet. That's the purple. That's all the insulation right now that we're finding. That's up to date as of today. You know, we're still going through the area right now. Um, like I said, every time it rains, I'm finding more stuff. We come through every day with IR cameras. We're putting meters to it, checking everything out. So, um, there's still a lot of areas that, like I said, we probably found three, four or five more areas today alone just in some of the back classrooms. Um, but that's that. You see the equipments, the circles, the ceiling tiles that are wet coming on there. Now, all the we had to get the insulation, all the

039ceiling tiles gone. So, you know, that was original ceiling tiles that were out that y'all had taken out when we got to this to this site. It's all gone now. So, um, you got a that's for the middle school. This right here, this kind of our instruments. You can see we're poking the insulation right here on the lefth hand side. It says 100%. That's a moisture meter. The other one's our camera. You see it changes colors. That's where we know it's wet. That's some of the insulation we actually took out. So, everything's 100% wet over there. We have gone through today. You got some video here to see. See the water coming out? That's that's the insulation that's in your ceiling that we just poked. So, the water's just draining out of it. And that

040is throughout your building. We're finding it in every room basically. It's amazing to me. I was talking to Scott about it earlier today. It's basically the And Scott was saying it's the old building or the new the new building seems to be holding up. We found nothing at this time over there. You know, um even with all the rains coming in, like I said, we're finding new stuff daily. Haven't seen anything over in that area. You have two spots right by your cafeteria that are old that have been there. They're not even wet. So, that area seems to be pretty good. But the rest of the building is pretty much This right here is That's the band hall looks like. Yeah, that's the band hall. This is the same That's That's the moisture meters we

041just went over. One thing we are doing, y'all see the moisture on there with all of our equipment, everything we have set, all of our meters. We do weekly, we call weekly equipment sheets. So, every day we're monitoring every wall, every ceiling, you know, testing to make sure if it's drying or not. We have been drying cuz we're getting the wet stuff out, but with the rain, we come back in the next morning, afternoon, and of course, it's all wet again because it's just coming through. I was over there with today walking with superintendent and he showed him an area just from them pressure washing today in the areas water just still pouring in after we had it all kind of cleaned up and dried. You can see here this is this is the band

042hall. Um the carpets were all nasty. We're taking the carpets. All the carpets have been taken out of the band hall at the junior high. So that whole place is the ceilings all gone. All your insulation dry or there's no drywall over there really. But all the there there's the moisture map right there. The band hall. So basically all your ceiling tile grid is gone throughout well the top well the grid the grid is still there all the insul had lay insulation on that so it wasn't the bat so we were able to save the the actual grid but all your carpets out of there all your insulation all your ceiling tiles out of there now we're in the process of drying that right there's part of the band that's the band halls where you

043can see the ceilings there all those ceilings are gone this is part of it all the insulation that was falling out and taken out all soaking wet. You see the water still dripping on the floors here. And every day it rains, it's the same thing. The carpet's out now, but you still have the puddles of water just like you're seeing there. This right here is basically um the the gym at the junior high. It is basically your floor. You had some previous damage, but this right here is really put it over the top. Um there's areas which I think the day when I walked Miss Bonnie, it was more to the back section. You can see now, here's the camera. See how it's so wet? The darkness changes there. That's showing it's wet. And that's

044up front now with the more rains we're getting. And it's coming through your seams. If you get up there and look, it's coming through the seams. There's more every day. This morning, there was even a lot more. So, this is this is a video from yesterday here that we turned in. But yeah, you see the water there dumping out the buckets there. between between the buckets we have catching the water that's coming out of the ceiling and the just the dehumidification we have in there. We're we're having to dump these buckets every day, sometimes twice a day because they're filling up so much. We leave them tonight. Tomorrow we'll get here. They'll be almost full. So, we'll have to take them back out and dump them all out. This is the auditorium. Um auditorium has

045a lot of wet ceiling tiles. You have an exterior wall that has some water coming in. The adjuster allowed us to cut a section of it out. I cut a 2 by two section out. It's bone dry in there, but there's water running down your wall every time it rains. There's part of it here. Um, a lot of the insulated. That's us. That's your balcony area. We That's us yesterday extracting the water right there at that balcony area where she's at is covered in water. You have a row of ceiling tiles that are falling out or will be taken out. And the wall directly in front of her will need to be cut out. That's the only area of the drywall in there that we found that is wet and just so saturated that it's

046got to come out. You can see the hole. See the hole down below on the lefth hand side there. That's the hole we cut out for the insurance company just to check. It's a concrete wall behind there. But the drywall itself was fine. But you do have you have issues not only with the roof, but with your envelope outside that the exterior needs to have be addressed somehow to kind of stop the water intrusion from the from low and coming up from the top. That's just the See, there's a meter right there and that's in the wall right there and it it's it's within acceptable levels. So, you're dry there, but there's water still coming down the wall. Yeah, this is the office. Um, kind of same. There's our moisture map here. You had a

047lot of water in the kitchen. You have a pipe that's coming out of the ceiling in the kitchen area, the the break room there. Water's just dumping in every time it rains. It's like a faucet. So, we have buckets there. We're jumping your vault area right up there behind the principal's office. It's a steady drip all I mean, since we've been here since last Thursday before we were started doing anything, there's just a steady steady drip filling up buckets over there. So, um hopefully when Parsons gets up there and is able to get up there, they'll be able to seal that up cuz it's it's non-stop. And that's part of the problem going into the principal's office is coming down the concrete wall and then rolling into her office. So, when you get a ton

048of rain, it just it just fills up. We've already in that area there. We've already came in and we've been had equipment running since Thursday. We have cleaned and treated the carpets. You know, it's everything in there. If we keep it dry, we'll be in good shape. There's the pipe I was just talking about. That's the um see the break room right there. Right over to your right. I don't know if he'll show it on here or not. Hopefully, he does. See, it was all over the table. There it is right there. You see the water just pouring out of it. Over there that in that area we have dehumidifiers throughout the whole property. There's dehumidifiers. Like I said, we need that to start the the drying process. Once you get the wet stuff out,

049the dehumidifiers will help a lot, you know, dry a lot quicker. But we also have air scrubbers in there to help control the air. This here's a science building. You can pretty much see the whole building there. Um, good thing about that and there's some drywall. A lot of this stuff over there, areas of concrete, the center block walls. Haven't really found any drywall that's damaged over there. It's all your insulation. And even today, we started taking stuff and we first when we first got it, we walked in there, the smell was so awful. Now that we're getting that wet insulation out of there and some of that there was in the entryway, you walk in the front little door carpet, we got all that out is just mud and caked in dirt. It that's

050what's getting your smell. So after we get everything demoed out of there and I'm I'm hopefully it should be done this afternoon or what it's already late but yeah they probably have a little bit tomorrow if anything but um once all that's done like I said we're taking it off your HVAC ducks all any kind of insulation's coming out of there besides your back room your cheerleader room didn't have any damage they had a little drip coming from landed on the mat when I say a drip it wasn't anything that concerned we pulled the mats back was over there with us we pulled the mats back everything looked good but um basically your classrooms over there and Their hallways were the main things that are holding water because all the insulation, but that that'll be

051gone. That's there. They are taking it out here. We want to try to keep humidity levels. One thing with the dehumidification, you want humidity levels be 60% or below on on anytime any kind of moisture, whether it's, you know, in this room here. I mean, it feels good in here, but a lot of times people think cold is going to help. Cold's not going to help. Your humidity levels, if they're high, if they're over 60%, that's where you have an opportunity to to have bad things happen. So, as long as your humidities are low, you can you can combat the problem and dry the place out. Same thing, the English building here. The good thing about this building here, say good for y'all, it's good, there's no insulation in the actual decking. It's just the

052decking. This right here, you see that's all the um ceiling tiles that have been taken out. Like I said, daily we're finding more. Um I got I still have to check the um duck work over there. A lot of it was wet. So more than likely every bit of that ceiling tile is going to will keep the you know I may have to lose the grid to get the insulation off the duck work. But I'm trying to you know trying to do as least damage we can at the same time I want to get out what's wet cuz I don't want you guys having a problem later on. Same thing. That's just some that's the ceiling tiles that are coming in daily. See the water. You have one wall. That may be it right there.

053There's one wall. all of them. I don't know if the picture's in here or not. One of y'all's group came in and put some like dam stuff just water hits and it dams up. You do have an exterior wall in one of those units over there that um is coming in at the bottom. So, and what y'all had down started sucking it up. So, that's good. But that daily we're checking every room daily, making sure that getting the water up. Then, like I said, we come back tomorrow, we'll check it again. But there's water dripping constantly until they get done. What else you got? That's that's about it. Any questions for us? I mean, kind of what we're doing. Basically, we're demoing the drywall that needs to come out, all the wet insulation, you know,

054and um that's it's been timeconuming. Like I said, it walked with some of you. Imagine this room right here taking all this out. It's very tedious work, you know, this strapped up to this to the decking. So, we have to get tie the lights back up, pull it down piece by piece, get up to the deck insulation. There's it's kind of wired in. We got to cut that, get it all out, make sure everything goes accordingly. And then, of course, once we get this thing dried in, I'll let Parsons talk about that. I know, like I said, weather's killing both of us. You know, we know y'all want to get this done, we're going to do our best to get it done for you in a timely manner. If Mother Nature will lay off of

055us a little bit, he'll get his stuff done and we'll start a rebuild for you and move forward sooner than later. Um, but um I Yeah, my question was timeline. I mean, it seems like there's a lot that we're doing at all these buildings. So, are we going to be able to have this resolved by the time the teachers need to start coming back in to start prepping their classrooms or what what's kind of a time frame we looking at pending let's just say the weather starts cooperating? Yeah, you know, for us once the roof until we get the roofs fixed, it's kind of hard to give you an actual timeline. Um, I'll let him talk about the roofs in a minute, his timeline. Once he gets done, what we want to do, we want

056to make sure that we're everything's wet, it's out, dried in, and we want to make sure that there's no more leaks after after they get it done, they get their coating on, whatever they're doing, it gets completed. Whether we have a rain or we do a put water on the roof just to check, as soon as we know we're dried in, we'll go to work. Um, as far as Belffor goes to get y'all back in in a timely manner, I'll have construction crews going 24/7. We'll work two shifts. I'll have a day crew and a night crew just to get y'all in as soon as we can. I think what do we say? We had how many days left right now? 45 days right now, you know, to basically August 1st. You know, a lot

057of the my thing is, and I've already working on it um material-wise, like the installation that I'm getting, you know, it's 2 to 3 weeks out. So, I'm trying to order that stuff now, you know, to have it here that way when that roof's dry. I've got guys in here going. We will have guys doing drywall and insulation at the same time, you know. So, I'll have guys in and out of here. It'll they'll they'll be blowing and going. But um yeah, you know, right now, yes, to answer your question, I would love to get you in the 1 of August right there, right before school starts around that vicinity. You know, like I said, we had other schools we've done. I'll let Danny speak on this a little more cuz um he was on

058that job. I wasn't on that one. Neededville, same thing. Same thing. Y'all had water coming in, roofs, roofs weren't getting done. Um matter of fact, they're still in Needville right now doing the installation. We're able to work our schools in, you know, they're coming in at night doing the installation at night. So, you may have walls and everything. May be something where you may have a little something here that we have to come in at night to fix, but we have no problem doing that. Thank you. You're welcome. How y'all doing? I'm Jeff Strain with Parson's Roofing. Um, just kind of give you a brief rundown of our scenario. Um, Scott gave us a call the same time. I've worked with Scott for years here at Brennham. And, um, immediately we came out and assessed

059the buildings. It took about 30 seconds to figure out that uh it was massive hail damage uh and you know very very uh destructive to the schools. Um Scott worked with TASBY. I've worked with TASBY for years. U worked directly with Kim Shel who's y'all's rep for TASBY um multiple times. So I gave her a call and um basically told her that it's it is uh bad enough that we need to put emergency repairs on it. um not wait for insurance to go through the whole process. Um they uh she met with her boss uh immediately approved it. So um I think it's a total four schools. I think it's a total of about nine buildings. Um so we um got a crew out here and then of course the rain hit. Um can't you

060can't put on a coating when it's raining. I mean it's it's really a simple it's a simple band-aid for y'all right now is what it is. But, you know, we got to have dry weather. Um, fortunately, we're getting that now. Um, and so, um, it is going a lot quicker now that that now that we're getting the weather we need. Um, so what we've done is we've started at the junior high and um, we've I believe our crew will finish that tonight. Um then he that crew is moving straight over to Krauss and then we have another crew that's coming in tomorrow to start work on the um on the middle school. Um so timeline looking uh you know our goal is to get in the dry as quick as possible um so these guys

061can do their job. Um so we're looking at probably a total of about if it's good days probably about 10 more days 10 to 12 more days. Um that's our goal to be complete. Um and so what this is just, you know, for those that need to know, this is a emergency repair. So it's a coating that's going on top of the roof that's damaged right now. This allows time for insurance to come back and work all their numbers, work everything there is, everything, assess everything that's damaged. Um which can be a timely process. Um getting the school in the dry to get the interior the way it needs to be is the goal right now. Long-term goal is replacing all the roofs. Um so the areas that he had just talked about where there

062wasn't insulation on the decking. Well, that insulation is in between your single ply and your deck on top. And so it's completely saturated. So, just as the insulation on the inside of the school is going to have to be replaced, whenever insurance comes back with everything on the roof, that will all be taken off. It'll be taken down to the deck and complete re-roof on all of that. Um, once we get you on the dry, now you have time to breathe a little bit and, you know, figure out exactly what we're going to do as far as the type of roof. Um, and that's where we can sit down at a different point and um, you know, there's different things that TASBY does now with severe hell rated and they uh, actually pay a bigger

063percentage for that for y'all to allow for more roof space and and different things like that. But long-term, I mean, long story short, we got good weather right now. Hopefully, it holds off and we're looking at um, I would say 10 more days and um, you know, having having it in the dry so that Belffor can uh, start on their interior work. So, there any questions about the roof or coating or anything? No, I just I don't think really I understood how significant the damage was across all the campuses like that. I knew we had some issues at the junior high because that's what we always discussed, but to see it that widespread, you know, we're going to have to do something shortly to address these or else we're just going to continue to do

064the same thing. But no, I I do appreciate the detail that y'all have given us just so we know exactly what's going on and so the community knows too that you know we've got some aging infrastructure that we've got to address and so this is part of it and my understanding is this is an emergency situation and so that's what you're going to be looking at and that's how you're going to you know format what you're going to do next and then you'll have to come back and re- roof. Yes. So when when TASBY approves a emergency repairs TASBY is saying we're giving the school district the money to get them in the drive. So, emergency repairs, they're going to come back and they're going to require they're not they're not going to they're going

065to require that to be taken off. Okay? So, they're going to come back and their their insurance, your insurance is going to um have a whole different scope of work. It's going to be tearing off the insulation on top, tearing off the single blind, coming back with a total new roof. Wow. And that will be during the school year or you can do that during the school year. Yes. That's that's not I mean having 365 days a year. I mean there's there's school districts that are constantly having roofs put on while while students and so you know that that comes down to working with the campus leaders and saying what days can we what days can't we where do we not need to be where do we need to be and different things like that

066which we deal with every day. Thank you. Mhm. Um, one quick question. Yes, sir. The the sealant that you're doing right now, how long can that stay without it being uh, you know, and still be viable, uh, the coating that you're putting on top right now, how long can it stay? It could hold for a year. Yeah. Okay. Yeah. I depending on weather. All of it depends on weather. You know, this is just a it's a basically an elastic coating is going straight over it. And so, it's not your permanent solution by any means, but it's good enough to keep you in the dry till we get everything done. And then those roofs will stay on as we take them off and put on new roofs. Hey, one more quick question and this may be

067for Scott. Um, but we've got emergency proposals for both ECLC and Kray. Is there any water intrusion in those schools or are those schools as far as the burny roof coating or Well, just so we've got roof coatings quotes for both Krowy and ECLC. Was there any water damage in those schools or were those roofs? They're very minimal. Just a few spots on the ceiling tiles here and there. There is damage to the roof, but I don't because the roof's not as old as some of these other areas, they withheld a little better, but they can start leaking over time because the fractures are there and then over time, you know, he eating up, getting hot, cold, whatever, they will open up and and start leaking more. Okay, perfect. And that's what and to speak

068on that that's what TASBY's what when they looked at the roots the the two that you're talking about right there that's what their findings were is that we need to do this because there's already spirals showing it more showing more so that's why they okay thank you yeah Justin so to your point um obviously the damage at the middle school and junior high was just obvious to anybody that walked through the building um once Since they came out though, they they inspected everything. So, awesome. Great. Uh, thank you guys very much. Thank you for responding. I want to say again kind of echo uh Sean's points earlier. Um, when this first came about, I called a a quick uh got everybody on a Google Meets um that afternoon. So, um, you know, from food service

069to transportation to the campus principles. Um, remember we've got, uh, a relationship with Boys and Girls Club, uh, Brennham Next, uh, uses our facilities. We've got summer school going on, uh, bilingual summer school, um, extended year summer school. So, just a lot going on and had to logistically move all that to another facility, um, new bel, you know, new new, uh, drop offs for the bus, etc., all within a couple of days. So, I appreciate our team making that happen and and these these two teams um Bill Ford and Parsons for for jumping on this. Appreciate you guys and we'll be uh talking again soon. Yes, sir. Thank you'all. Okay. Next, we have the consent agenda. We can pull an item or just approve it as a whole. We will need a motion. I would

070like to make a motion to approve the consent agenda as presented. Second. We had a motion made by Archer, uh, seconded by Kelvin Raven to approve the consent agenda as presented. All in favor? I. All oppose. Okay. Next we have a budget workshop uh by Mr. Sinclair. Yeah. So, let me say again uh before Daryl gets us started here that uh we will have our our finance update that you normally get um each month, let you know where we stand this this fiscal year as as we close towards the end of that. Uh but we do need to start some budget workshop conversations as we're trying to unpack um everything that took place in legislation and of course um House Bill 2. So uh we want to answer your questions um as a team as

071best we can and not just put Daryl on the spot up there by himself cuz we're all trying to figure it out together. But uh we want to make ourselves available kind of open this up for dialogue and questions from you, the board. And uh just know that uh as we get to this next meeting uh we hope to have some more num some more numbers for you. Raven, I know you've asked a couple times about raises. Uh absolutely. Raises and putting some money back in our fund balance are our two priorities. um we're not unfortunately in a position to start uh raising budgets for departments and campuses to look much differently than what they did this year. Uh where we are financially is we absolutely need to do something for our staff and we

072absolutely need we already needed to build up our fund balance. Um, as you just heard, we had some very unplanned needs that we had to take care of this summer. Um, and those needs of course cost money. So, um, we have to find a way to put some money back in our fund balance as well as give a well-deserved raise to our employees. So, uh, with that, Darl, are you going to start with the financial report first? Okay. Good evening. Yes, I'd like to go ahead and uh go through the regular financial reports and then we'll then we'll talk more about uh some updated information regarding the budget. And I'll apologize a little bit ahead of time here. My voice is getting very weak. So, I'll I'll do my best to make myself heard. Uh,

073it's not working. She turned it on already. Yeah, she turned it off. Right in the Oh, the down arrow. Sorry, I'm going too fast. Okay, we got a new clicker. All right. Okay. Okay. As usual, we have a report here of our approved revenue, our budgeted revenue versus our actual received revenues. As you can see, we've collected the the greatest majority of our revenue so far for the year. Uh, as I've mentioned before, tax collections continue on as we go through the summer. Uh, they are just much less uh less volume as uh compared to what we've had earlier in the year. Uh we have still we still have one tea payment that's outstanding. Uh we'll be getting that in August. And our federal revenue is probably about where it's going to end. Uh we'll

074have maybe a few more payments in federal revenue, but that's the B well in the general fund. But remember this is all three funds. So obviously we're still getting federal revenue and food service and that is part of that number as well. wrong way. There we go. Okay. Our uh ending attendance rate was just below 95%, we ended at 94.29%. So, we did almost very close to making our goal for the year of 95%. Um and we are still going still waiting to see exactly how all the PES data that will be submitted. Uh I believe it's later this month. uh our attendance data for the year gets submitted to TEA and then we'll be getting updated uh revenue numbers from TEA and our summary of finance. So we'll be watching to see how that

075changes here in the next few weeks to month. Okay. our budgeted and actual spent money. Uh money we've actually spent in each function. And overall, one sec. Overall, we've spent about 69% of our total budgeted re uh excuse me, our total budget of expenditures. So, we're well below the collected revenue of about 90%. So we're still not really very close to what we are expecting to spend, but we still have July payroll a well June payroll a July payroll August payroll and kind of a strange situation. I believe I may have explained it last year. We have more or less a second August payroll. Uh it's called August acrruels. we have to go ahead and and book the amounts of money that we spend not really spend until September payroll but it's for days that

076our staff works in August that our instructional staff works in August so we have to go ahead and acrue that pay and book it in the current year we do this every year it's not something new or different uh so basically we get uh a form of a credit in September then we have the extra expense in August so on the year as a whole it more or less washes itself out, but that still has to be booked. So, we're we're still looking forward to those expenses. Our investments are still holding steady. Uh the interest rates have not fluctuated much really in several months. Uh they've still stayed pretty consistent. Probably a tenth of a percent or even less changes from one month to the next. So, our investments are still holding pretty steady. uh

077as I mentioned uh the last couple of meetings since we are seeing less tax collection revenue and we've already received the bulk of it for the year about 96% of it at this point uh and since we're still waiting on tea to get our final payment in August we are having the need we do need to bring some of our invested money back over to the local accounts just to make sure that we have enough for payroll and our other uh some of our larger expenses. We do have a uh an annual uh bus lease payment coming up in August. I think it's the end of July, 1st of August. So, there are a few larger than normal expenses, annual expenses coming up. So, we just are bringing the money back out of the text

078pool and the Texas class accounts as we need to make sure we keep plenty in the bank locally for our collection. So you'll notice that the the dollar amounts espec es especially now going forward in Texas class will start to dip down each month because we're saffhening that money back over to the local accounts. So not anything out of the ordinary. It's it's planned. We just keep it there as long as we can so we can earn that higher interest rate. Okay. As I mentioned, our tax collections are still holding steady. Uh we're currently at 96.1% on our current collections and our both our current M and our current INS collections are still uh about where they should be at this point of the year. Expecting to get hopefully right about 98 maybe just a

079little over 98% by the time we get to the end of August. So nothing out of the ordinary happening uh on the tax collection front. Any questions about any of that information? Okay. All right. We'll go ahead and move into uh the little bit of data that we know uh regarding changes in law and funding uh coming up uh that will affect our 2526 budget. Uh, as most of you, I know have been keeping up and and we've been reporting here as well, uh, House Bill 2 did pass. We just received some updated guidance from TEA last Thursday afternoon, giving a little more explanation and a little more u information about how some of these funds that have been approved in House Bill 2 can or need to be spent. Uh, as we all know,

080we've been hearing about the the teacher payraises for our school system. It'll be a $4,000 raise for each teacher with either three or four years of experience and an $8,000 raise for teachers that have 5 years or more of experience. Basically, that is pass through money. TEA has set it as such. It's what we expected to hear. Uh so, as that money is flowed into our FSP payments next year, and thank goodness they will be flowed in as the year begins. It won't be a situation where they wait till the end of the year to see how many teachers did you have. They'll be taking our uh they'll be taking current data they have which I believe is our 2425 fall snapshot data. They'll use that data to start us out the beginning of the

081year with the funding. And then after they have reviewed, received and reviewed and finalized our 2526 fall snapshot data about March of next year, then they'll adjust either up or down, whichever they need to do for the current year actual teacher counts. So, but they will start paying that to us right up front. We won't have to to fund it for half or more of the year before we get any of it. So, they have How many billions allocated for these teacher raises? Have they said what happens when the money they have allocated for raises goes away or when we run out of it? Are they going to reallocate more funds or is that going to fall back on the district? Well, right now all we know is that this brand new teacher retention aotment

082TRA as they're calling it uh is funded for this bianium. So for the coming bianium 25 26 26 27 and as is the case with other aotments that tea or that the legislature has funded historically they can remain intact or they can be adjusted or they can be removed. There's no way to know what will happen in future sessions. I'm happy for the teachers. I'm very happy they deserve it. But it's also terrifying as a district not knowing what's going to happen in a couple years if they're just going to say, "Oh, hey, guess what? Now you're on the hook for it cuz we don't have that in our budget to be able to take that on ourselves. If the state decides to not have it, then the last thing we want to do is

083take money away from a teacher once they give it." I just I'm terrified. Well, so far everything that I've heard, the intent of the legislature is this is a permanent teacher retention aotment fund. So, I think it's probably as permanent as anything else. I mean, nothing is 100% permanent when we have a a legislative meeting every two years to to decide these things. Uh, I know one a lotment I can think of, unfortunately, that kind of got reworked and absorbed into a different though. We used to have a high school aotment uh that started way back, I think, in the mid 2000s, like 2005 or six. And that one lasted for a good long time. It didn't go completely away. They renamed it. They kind of rebranded it into some other aotment, but it didn't

084go completely away. I think it basically turned into the CCMR aotment that we get now, the CCMR bonuses that we get now. So, I don't believe the expectation for now is that it will go away. It sounds as if the legislature expects this to be a permanent funded aotment, but of course none of us can make any guarantees of that because they can change their mind if the state's budget gets in a really bad shape later on. I guess they could change it. I I'm sorry. Is is that that 82 8.2 billion that they said that they would have for us? Well, I believe the 8.2 Two billion is the entire house bill to a lot everything that they've done to increase our funding. So this is a piece of that. I want to say

0854 something maybe. I think about half of it is just this 4.2 is the entire chunk. If that's everything then the entire chunk of money that they set aside. Yeah. Which is a lot of money but they completely took it out of our hands. They basically said we're going to make sure that you're going to do this. So we have no control over it. So, our daily aotment doesn't change. We don't have control of the money. The state's dictating what we do with it. I mean, I'm glad it's going for this one in particular, teacher raises, but that's not normally what the state does because we don't have control. We don't know what to do with it later on if something changes. They're either going to have to give us that amount back into our

086daily aotment or a lot of districts are going to be in a bind. I don't know why they did it like this. They've never done they've never done this before that that with that much money. And I just as a as a district, we just have to be aware of what could happen in a couple years if this money goes away. We have to we have to think about it now cuz we don't know what's going to happen. Is that what they call kick in the can where they make it look beautiful for a few years and then all of a sudden it goes away. I guess you could kind of characterize it that way. Yeah. Two things I have a couple of things I have a few things matter of fact. Um, I don't

087care if we get it now. We need to get these teachers a raise. It doesn't make any difference. We'll deal with that later. Right. Second thing is, uh, I'll say it again. All employees needs to get a raise. All employees need to get a raise. And the last thing, have they defined the word teachers. They've given some more guidance on that. Uh, they are saying it's not just teacher of record. That was one thing that we had all been hearing just from uh the the entities that do a lot of our legislative updates for us during the session. Uh they've come back and said it's not just a teacher of record. It's basically anyone who works at least halfime or more as a teacher coded as a teacher in our PES system which is a

088code 087 is what identifies a teacher versus a different role. Uh so they are it sounds like it's a fairly broad net that's going to cast be cast to to identify the teachers. They are going tea is going to give us some sample data from the 2425 year in a few weeks they say hopefully in a couple weeks just so we can kind of get an idea okay well if we were doing this in 2425 here's who they would identify here's who we would identify or are we identifying the same people they're going to identify so we can have a better uh understanding going into this before we get too far along into our budget. Okay. So that information is coming soon. Okay. Thank you. any other strategies in place uh just in case this

089doesn't go through or in case it does say teachers because if it's just teachers and they get a a raise then you're going to have a unbalanced uh pay scale. We do and we do have there are other a lotments that was that were approved in House Bill 2. Uh in fact there is one just for support staff retention. So SRSA uh that one is being funded at $45 per ADA. So that again fluctuates based on your district and your district's ADA. Uh that one for us right now based on ADA from this past year would be just shy of $200,000 and that can only be used on non-teers, people who are not in the TRA aotment and non-administrators. So pretty much anybody else in the district, any support staff, whether they're salaried or hourly,

090exempt or non-exempt, none of that really matters. It's the rest of the people outside of administrators and the teachers who already have that other funding. So, thank you D. Thank you so much. That is a pile a pile of money just for them. So, just to be clear, a paraprofessional is not considered a teacher under this definition. Correct. Correct. Yes. Got it. Thank you. So, we got the TRA, we got the SRSA, and that's all directly going to salary increases. And then there is another allotment called the allotment for basic costs and that is $106 per enroll enrollment. So it's not ADA. It actually generates a little more a little more money because it's enrollment. Enrollment's generally always higher than ADA. So for us, again, using current numbers that we have, that'd be about $500,000,

091which sounds like a very nice pot of money, and it is. But and that money can be used more at our discretion, but part of what that is going to most likely need to be used for, and what they expect us to use it for, is to cover the cost of the benefit increases that go along with the salary increases. Because when you increase someone's salary, 8.5% of that goes to TRS and 1.45% of that goes to Medicare and there's another small I think uh it's less than 2% 1 point something percent I believe that goes to TRS. So when you add in 10 to 13% on top of all the new salary increases that's going to generate new benefit increases. And so this aotment for basic costs is designed to help offset that. Which

092I will say there have been times in the past where the legislature has approved new funding or additional funding or raises and they have not given us anything for the cost of the benefits that go along with those raises. So at least this time they did give us some money to help cover those costs as well. So I I applaud them for thinking that through and and allowing for that. So, and they are giving us enrollment, not ADA enrollment on that one. So, yes, $106 times the enrollment, which would be uh $57,000 right now based on current numbers we have. D, I just want to thank you and your team uh for explaining uh the employees. All they heard was we're working on it. We're working on we're working on it. Well, now you're explaining

093it and I think that's a move in the right direction. Uh we're losing teachers, employees, all the above daily. yearly. We have to do something and I appreciate you working on that. Uh I know it's it's going to be hard because we're under the mercy of the state, but we got to do something. We got to do something and again, thank you so much. You're welcome. Thank you. Okay, I think that's about everything on the allotments and what they're used for. Okay, so here's here's the list that they give for the u support support staff retention aotment. These are the people that qualify for that. Uh this includes counselors, librarians, school nurses, teacher assistants, custodial staff, food service staff, bus drivers, administrative assistants, and other support staff. So that's the group after you have the

094teacher aotment, then that's the group for the support staff aotment. That's what they're that funding is for. Um again, we have not had quite enough time yet to really sit down and start crunching numbers. I'm I'm very hopeful that by the end of this week I'm going to be able to start putting some actual uh scenarios together of okay 2% raise would cost this much and compared to how much do we have 3% raise this much how much would we have just to run some some different calculations uh we I've been working off and on on trying to get the current employee data that we have in our system into a manageable state so that I can then put some formulas in and start doing some calcul calculations and predictions. So hopefully by the end

095of this week I'll be able to to actually get some of that done and have some some accurate talking points. Just want I want y'all to know we're going as as fast as we can go. Um as as an executive leadership team today we watched the uh explanation of the new template today, you know, to people across it. So we're bringing this to you just as fast as we can. Um Derl and I have a meeting with all the local superintendents and CFOs in the area. We're going to kind of workshop together. Um so we're putting all our heads in one room about what this means for for us and and how are how are you doing Billville and how are you doing it to all our our our neighbors. So um we've got that

096Tuesday and you know and then we'll report right back to y'all uh next week with with how we kind of feel this is working out. But uh we're getting it to you just as fast as we get it. So again, we we have two priorities. I want everybody to understand them. And that is to uh to give our staff a raise and um to put some money in fund balance. That's that's it. We're really not looking at any other expenditures. Um we just don't have the room. So, yeah, I just want to say uh Daryl, you have done more than a fantastic job since coming on. And I know I am so appreciative of you because every time you stand up and say something, I actually understand it and get it and it makes sense

097and that makes my job so much easier. So, thank you so much for being the rock star that you are. Thank you. I appreciate that. And I will say um good luck with this House Bill two in the next budget. It seems like you've got your work cut out for you. Um so good luck. You've been doing like Archer said um we're we're lucky to have you. You've been doing a great job and we really do appreciate everything. Thank you. We appreciate your team, too. You've got a lot of people working on I do have quite a few people helping. I mean, part of the questions I was working on last night with the employee data and I had to get with uh Cheryl in my office this afternoon. And it's like, okay, you you

098need to help me understand this cuz you know these people. I don't know exactly who who does this and who does that and do we need to keep this or do we have a special account for that kind of pay or and so yeah, they they're definitely helping me out quite a bit to to get all this understood. Any other questions or comments? Am I good? Right. Well, since you're there, you want to walk us through the budget amendment? Yes. And I will say uh right off the bat, if you haven't already, I'm sure you've already noticed, it's uh a much lengthier list of budget amendments than we normally have. So, speaking of budget amendments, I found it kind of uh I don't know, I guess you could say amusing in this update from TEA.

099Uh it says, "Given the need for immediate action and the many other changes to school finance from House Bill 2, school systems should anticipate having to make more budget amendments after the budget is initially adopted in the upcoming school year than is typical." So, I I I believe that. Okay. Uh back to our current budget amendments, though. I tried to group these. I usually try to group these so that even though there it's kind of like one big long list, at least you can kind of follow the different groupings. So, uh, A1 and A2 are simply there to move some money from function 13 over to function 11 to help fund our summer school payroll. We've done our calculations and budget just the last couple of weeks and found that we needed a bit more

100money to cover the payroll costs. So that's just moving and again all of this basically is moving money from existing accounts to other existing accounts. The only exception is C1. C1 is actually an increase and I'll explain that here in just a minute. But all the other ones are just moving money from one part of the budget to another part. So A1 and A2 is just uh to increase our summer school. the big long list, the B series from B1 all the way down through B14. These are simply adjustments that we need to make due to a very close thorough accounting of our salary payroll codes that we did earlier in the year. So earlier this this past school year, we sat down the HR department, my department, and I believe we had each campus

101principal in one by one and went through everyone's every staff member's payroll codes to verify that we had everything, everyone coded correctly, the fund number, the function number. Uh the object code number is easy. It's either 6119 or 6129. There's really only two choices. Uh the campus number, that's pretty easy. We know what campus people are on. uh the program intent code which is whether it's special ed, regular ed, state comp, um GT, CT, CTE, those codes. So we did a very thorough analysis. We reviewed all the payroll codes. We made a lot of changes. Not I wouldn't even say probably not even maybe maybe a third, but that's still a lot of pieces that we had to manipulate and make updates and changes to. So by doing all that, that fixed the codes we

102actually use when we run payroll to pay people. But now we need to fix the budgeted amounts because the way it was budgeted before we did this analysis, we didn't know all this. So now we've got to get the budget caught up to what we've actually been doing so that we have the money have enough money in all the different functions uh to make sure we don't overspend functions by the end of the the fiscal year when the when the year is complete. So that's what this is a list of. We worked on this for quite a while uh me and a couple people in my office trying to figure out how how to best present it. Uh there are a lot of changes. You might have say uh a teacher coach who had too

103much function 11 money budgeted and not enough function 36 money budget. Function 11 for their instruction, function 36 for athletics. And so we didn't quite have the right balance. So we've shifted maybe more to function 36. And so all these amendments are simply showing you that we're taking whatever the amount of money is, taking it out of one function, putting it into a different function. And and some of them are look a little bit repetitive. You'll see there is money coming into function 36 for example from multiple other functions because it depended on how the salaries were coded to begin with, how we budgeted to begin with. So there were a lot of moving pieces. I apologize if this is very confusing. This was the most simple way I could think of because at first

104we had money that wasn't the same amount being deducted from one function going to another. And I I was thinking there's that makes it hard to follow if you're seeing, you know, deduct 5,000 500,000 here and increase 782,000. Well, where's the other 282,000? Well, this more better explains every small piece of it going from point A to point B through the budget. So, any questions about B1 through B14? What's the Tom? Excuse me, the Tom Green. Oh, okay. Then, well, I got one more of the C1 and the C2 real quick before we get to Tom Green. Uh C1, we have uh additional money that came in for the AP exams that we did not actually budget enough for. So, this is the overage over what we already had in the budget so that we

105can actually we post it as revenue. We've done this with insurance uh collections and other things throughout throughout the year. So, because we had more money come in than we had in the budget, we need to be able to spend that money to pay for the exams. So, we need to increase the actual uh original budget by this amount of money. And we still need about 11,000 more, which is what C2 is. And again, that's just shifting from uh one fund to another so that we have enough in place in the proper account code so we can pay the uh the AP exam fees. So that's all that one is. Okay. Then finally, the Tom Green uh budget here. We have a 2016 maintenance tax note series that we are still paying on. We've been

106paying on it obviously since 2016. Uh the the annual payment on that is about 440,000 I believe that comes due in August. It's just a one time a year payment. And so we originally budgeted enough in the Tom Green fund to cover that cost. But as I mentioned because of some HVAC issues we had earlier that we did not anticipate, we had to reallocate at the time. And so now we need to Oops. We need to shore that back up. shore that account back up to make sure we have enough in that account in time to make that $440,000 payment when we get to August. So that's what this is adding another $179,000 uh to make sure it's in that and that we're taking that it we're right now we're taking it out of budgetary

107fund balance which is not real fund balance actual fund balance. Our actual fund balance this year began at about 518,000. So that's what was left over after last year's audit was complete. And so we have that much cushion uh to supplement the actual new revenue we had from Tom Green fund this year. And so we did an amendment earlier in the year. I believe it was April. And so we've already moved 123,000. We're planning on taking 123,000 of that. This will take another 179. So that'll still leave us with a positive actual fund balance as long as we don't make any other changes between now and the end of August. And we shouldn't we should not need to. So we will still have a plus uh fund balance in this fund. Okay. Thank you for

108that explanation. Darl Darl, thank you for doing this u and keeping as simple as possible. I will make a motion to uh approve the proposed budget amendments as presented. I second it. Okay, we have a motion made by uh Justin Collie uh seconded by Bonnie uh to approve the budget amendments as presented. All in favor? All against? Motion carried. Thank you'all. Okay. Next, we uh consider and possible approval of the community eligible provision C program. And Miss uh Cassandra Davis, you have the floor. All right, good evening. Thank you for letting me talk again. As you may recall, last month we discussed the option of adopting community eligibility provision. Tonight, I'm just here to follow up on that conversation and answer any questions that you may have about what that program looks like to move

109forward. Um, just kind of a recap, C is a federally funded program that allows us to serve free breakfast and lunch to all students regardless of their household income without having to accept applications. there's no verification, no process, just being able to feed students every day um with a free meal. So, right now, um how this would affect our families, just financially, an elementary student currently pays about $5 for breakfast and lunch if they were to eat with us every day. With 171 school days, that's $850 per year. So, a family with two students in elementary would be saving about $1,700 a year if we switch over to this program. Um, there's nothing that you guys need to do on your end. It saves money for the district just in in terms of negative balances

110and value meals. Um, if there's any questions, I'm more than happy to answer them, but I know y'all heard it last month, so I don't want to just repeat and drag on. How much How much money did we owe the district? How much did How much did we have to pay your program last year for lunches that last school year? like in May of like this year um between the value meals and negative balance about $36,000. So that would be $36,000 that we could put back into our budget to use elsewhere for anything else if we vote yes to this program. So to me it seems like a no-brainer. I mean if we have the opportunity to give lunches to everybody for free and the district saves money on top of that. I mean it's

111a win-win. So thank you for doing the research on this. Thank you for bringing it to us and this is great opportunity for the district. I hope all the parents realize that this is a big big deal for them because I mean especially if you've got several children. I have three in the district. Yeah. And so uh this is a big way to save money. And I mean it it also I think because uh sometimes in the past kids didn't want to try things or there are kids out there that just want to bring a lunch every day. This is going to encourage those kids to try this out and I know parents are going to love it. Uh be sure y'all write this in the newspaper. This is huge. We're saving a lot of

112money here. U and uh it's it sounds like a great program. I I can't think of anything that would be uh that, you know, a deficit for us here. So, thank you. Thank you much. I just want to say there's not a lot of items that I come to a board meeting actually thrilled to vote for, but um this is one of them and I'm super excited to get it going. So, thank you for all your work and I know Kyle was very instrumental in doing some research as well. So, appreciate him and his help in Clay and I'm just very excited about this. So, thank you So I make a motion to implement the community eligible eligible provision the C districtwide beginning with the 2025 to 26 school year with participation lasting for four

113years in accordance with USDA guidelines provided there are no significant changes to eligibility requirements or federal requirements as presented. Second. Second. Thank you. We're not done yet. Still got a vote on it. Bonnie Brick Meer made a motion seconded by Justin Collie to implement the community eligible provision CB districtwide beginning with the 2025 2026 school year with participation lasting for four years in accordance with the USDA guidelines provided there are no significant changes to eligibility criteria or federal requirements as presented. All in favor? I motion carries. Congratulations. Thanks for all the hard work. Yay. Okay. Uh now we'll have a public hearing for ESSA title grant application. Um Mary Gold, just in case. I I told you that's Hey, did you did you second it this morning? Okay. I couldn't I couldn't hear. [Music] We

114can present on that again if you want us to. Yes. All right. Board. This is um this is a public notice and a um opportunity for public comment. There will be nothing for you to vote on on this. We just have to let the public know that we do apply for um the ESSA grant. And ESSA is every student success act. And when I say ESSA, we are talking about title one, title two, title three, and title four. Down. Awesome. Thank you. All right. Title one. We did talk a little bit um last month about title um one. This is extra funds our schools receive from um the federal government for lowincome families. And as you know, our goal here is um to make sure all students have access to highquality education. And so the

115federal government gives us money um in order to do that. This year um the district or us, we've decided to use our money in this way. We are hiring or we already have hired or are in place. We have steam teachers on each campus from elementary through junior high. We have elementary um instructional coordinator or coaches on each elementary campus. Um this money is also used to pay for instructional aids, mentor stipens, and for um our literacy coach. We do use this money for professional development as well as helping as getting the help of our region center. We also have to reserve money for our homeless. We also reserve money for parent and family engagement as well as curriculum and any professional development travel cost. This is all under title one. Title two. Oh, by

116the way, going back to title one, just so that you know, we have um five campuses that are title one campus. That is our ECLC, our Alton Elementary, Bham Elementary, Krowy, and Brennham Middle School are all our title one campuses. All right. Title two. Title two um provides funds to help improve teaching and leadership in our school. Its goal is to raise student achievement by supporting teachers, principles, and other school leaders with training and resources. Helping um our or helping more educators become highly effective in the classroom. making sure students from low-income families and minority backgrounds have have access to strong, effective teachers and leaders. In this situation, we do have some payrolls that we do pay for. We have for district instructional coordinator. We pay for our techn our technology coordinator and our PLC

117facilitator stipens. With this, there is also professional development which is where we spend a great deal of our money. We do have some private nonprofits that do um have access to um part of our title two money and as well as curriculum and any professional development travel costs under title two. Title three provides extra support to help students who are learning English including immigrant children and youth. The goal is to help these students become fluent in English and succeed in their school subjects and they can meet the same academic standards as all other students in this area. We do pay for part of our literacy instructional coach. Again, any kind of professional development and curriculum as well as any travel costs that may incur. And finally, we have Title 4. Title 4 provides funding to

118help improve learning for all students. The goal is to give students more well-rounded educational opportunities, create safe and supportive learning environments, and use technology in ways that boost student achievement and build digital skills. We do pay for um part of a steam teacher out of this fund. We also have professional development and learning as well as provide steam supplies for our steam teachers from title 4. All right, this concludes my overview of ESSA. So at this time we would like to open the floor for any public comment or questions regarding this application. Oh, are we? Yes. So are we. Okay. Thank you very much. Thank you. Thank you. Uh next we have monthly reports for information purposes. And unless y'all have any questions, we can just take action on the final. Uh Absolutely. Yeah. On

119Do you just want to take action on the final one instead of going in an executive session? Okay. What's the will of the board? Oh, yeah. Mrs. Cook, do you mind coming up and caught way off guard? You moved around. I talked about it beforehand. Yes, they are um they are very sure of you, Jordan. We didn't no need to go in executive session to discuss you. They are happy to have you. So, I would like uh Mrs. Cook, please, to introduce uh her new soontobe, with your approval, assistant principal of Krowley Elementary. Yes. So, we would like to introduce um Mrs. Jordan Capchinsky. Um she is returning to us. She spent several years teaching at Alton Elementary School. she left for some other opportunities to get some um other administrative experience and has willingly

120um decided to come back and join Burnhamd and we are so happy to have her. So [Applause] we uh we will need a motion. I make a motion. I second. I'm always done. Yeah. I made a motion to accept the superintendent's recommendation to employ Jordan Capchinsky as the assistant principal at Kray Elementary School and approve contract recommendations as presented. Second. Come on, Raven. hit the table. I was trying. Okay. Bonnie Bring Meer has made a motion seconded by Kelvin Raven to accept the superintendent recommendation to employ Jordan Kchinsky as the assistant principal at Krowy Elementary School and approve contract recommendations as presented. All in favor? I. Motion carried. Congratulations. Welcome back. Congratulations, Jordan. Yeah. Oh, the whole family's here. Do I just hit it? Sorry. It's on. Oh, it is. Okay. I'm sure. Um, I

121just want to thank y'all for this opportunity to have me at Crowley. Um, I've only been away for a year, but when I got the phone call, Cap, you need to try to come back. You there's an opening here. Um, and so I fully believe that God had a plan for me to step out for just a little bit and then come back and be able to pour back into my community where clearly my family resides and we do love Brennham. So, I'm excited to be back. [Applause] Come over here. Congratulations. There you go. Okay. in front of you. Uhhuh. Okay, it is uh 7:39 with no further business uh before the board. Uh the meeting is adjourned.