001Hello and welcome to the training on the PR200 which is the compliance report for LEAs for the title one part D. Legal disclaimer. This presentation is intended for information and guidance purposes only. The content in this presentation reflects this education agency current understanding of statute and applicable federal guidance and is subject to change. This presentation does not constitute legal advice. Entities are advised to consult with their own legal counsel before taking any action based on information and guidance provided herein. This presentation is copyrighted by TEA and can only be used, copied, reproduced, or shared for educational non-commercial use. You may not distribute alter or partial copies of this content. You may not charge for the reproduced materials or any document containing them except to cover the cost of reproduction and distribution. Reproduced content must be
002marked with the following notice. Copyright your presentation created Texas Education Agency. All rights reserved used by permission. For more information, email copyrights at ta.t texas.gov legal disclaimer artificial intelligence TA prohibits third party recordings of its grants related trainings. This provision includes the use of artificial intelligence AI services, summary services, language models, applications, interfaces or assistance to attend, review or record trainings. TER prohibits attendees from using information in his grants related trainings to train AI technologies. Any attendee who violates these provisions may be removed from the trainings and barred from future grants related trainings. Through the work of the US Department of Education in collaboration with the Office of Management and Budget, facility programs are now covering different types such as outdoor correctional institutions, community day programs, juvenile detention centers, shelters, group homes, ranch wilderness camps,
003residential treatment centers, long-term secure juvenile facilities and other. In part one, LAA program facility types, state agencies will be required to fill out the neglected section of this part. Eleas will only need to respond to delinquent and array section of this part. In part one, the ELEAS and state agencies will report the number of programs facilities and the average number of days served and the average length of stay. Please note that the average number of days means the average number of days student receive program funded services from the facility. It is important to mention that when reporting other on either line five or nine, you will be required to provide an explanation of what the program is. The US Department of Education is very curious when other issues. So, please expect conversations exploring this further.
004In part two, student participation, the LEA and the state agency fill out the gender and race ethnicity sections with counts per program facility type. State agencies will need to fill out the neglected section. Alas and state agencies will need to fill out the delinquent section. ELAS will then need to fill out the at risk session. In part two, section B, both the state agencies and the ELEAs will list the number of students by age. Similar to before, the state agencies will need to respond to the neglected section. ELEAS and state agencies will need to fill out the delinquent section. ELEAS will then need to fill out the at risk section. In part two, section C, the state agencies and the ELEAS will need to report student numbers by student groups. State agencies will need to
005respond to the neglected section. ELEAS and state agencies will need to fill out the delinquent section. ELEAS will need to fill out the at risk section. In the next parts of the PR 2000, we have part three, program and exit outcomes, which includes the number of students enroll in the district within 90 days after exit. The number of students who attain academic and career and technical outcomes while enrolled in the program, both in the facility and 90 days after exit. Part four, academic achievement and proficiency, which includes academic achievement of long-term students for reading and math. Students who show growth from initiative follow-up assessment, whether that was improvement up to one full grade level, more than one full grade level, negative grade level, or no change, and assessment proficiency, which is completely optional data request.
006This is the number of students who attend proficiency or not in the state assessments. Part three, program and exit outcomes. The state agencies will fill out this first column for subart one programs and report the numbers as appropriate. For state agencies, the second column will be grayed out. For leas, they will fill out the second column for support two programs and report numbers as appropriate. For leas, the first column will be grayed out. In part four, following the same pattern as part three, state agencies will report in the first two columns with subpar two items grayed out. The leas will report numbers on the second column with separate one items grayed out. The program selfch check item section of the compliance reports format has been changed for fiscal agents only. For each program selfch check
007item, the LEA or fiscal agent is required to self-report program requirement compliance as an independent LEA or as a fiscal agent to include compliance of the member share services arrangement or SSA. What is meant by incompliance? The LEA or fiscal agent assures that the LEA or fiscal agent has a stronger documentation recommended readily available as evidence that the requirement was met in the current reporting year or leer fiscal fiscal agent has other documentation that potentially match your compliance in the event of an audit. TA or audit staff will make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. F for fiscal agents. The income plans reporting assures that it has documentation for all members of the SSA. What is meant by not in compliance? The LAR fiscal agent
008assures that the LAR fiscal agent is out of compliance and does not have the stronger documentation recommended readily available as evidence that the requirement was met in the current reporting year. The ELER fiscal agent will be required to provide a plan to meet the compliance the following year. For fiscal agents, reporting not in compliance means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list of SSA members that are out of compliance. This is not enabled for LEAs. What is meant by not applicable? This option only displays when a requirement might have circumstances that has been identified by TEA as not applicable. The LEA or fiscal agent assures that only the listed reasons apply. No other reason is acceptable for ELAS and fiscal agents. Each
009program selfch check item has the following compliance with the list of stronger documentation recommended. Not in compliance with the area to provide a plan to meet the requirement the following year. Not applicable only identified requirements. This change to program selfch check items applies to fiscal agents of an SSA for a respected program on A. If the fiscal agent reports in compliance, that means that all members of the SSA are in compliance with the requirement. On B, if the fiscal agent reports not in compliance, the fiscal agent will be required to submit a plan to meet compliance the following year. In addition, the fiscal agent will also be required to list only the members that are not in compliance. Members not listed will be considered in compliance. The format for listing members that are in not
010in compliance is a six-digit county of district num number followed by the district name. This portion of B is not enabled for independent LEAs only applies to fiscal agents of an SSA. In C, not applicable is an option that is available only for those requirements that have been identified by TEA as having acceptable reasons reason reasons for being considered not applicable. Part five is the program compliance of check section. In this section, the LEA will indicate compliance with the program requirements. First, the compliance of check deals with program coordination integration for T subart 2. It is a requirement of establishing a formal agreement with each local facility served on a total one party support two and such agreement addresses the program provided by the LEA as well as the responsibilities of the facility. In order
011to comply with this requirement, the LEA must establish a formal agreement with each local facility serve with title one part D funds. The strongest documentation for compliance with this requirement will include a copy of the written agreement between the LEA and each facility. Such agreement will include a description of services provided by the LEA and a description of the facility responsibilities. By selecting the ready button for incompliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the rated button indicating for not in compliance and use the space provided to describe how the LEA plans to come into compliance for the
012following year. The second item in part 5A is that title one part D super 2 data is collected disagregated and evaluated to show the program's impact on the ability of participants to maintain and improve education achievement. Acrove school credits that meet state requirements for grade promotion and secondary school graduation. Make the transition to a regular program or other educational program operated by LEA. complete secondary school or equivalent and obtain employment after leaving the facility and as appropriate participate in post-secary education and job training programs. In order to comply with this requirement, the LEA should have documentation of the program evaluation. Strongest documentation showing compliance will be a copy of the evaluation of the Title One Part D program showing the impact it has had. If the LEA is not in compliance with the requirement or
013does not have such documentation, the LEA should select the ready button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part five lists one of the requirements for state agencies receiving title one partis One funds. This requirement ask if the state agency use title one part D subpar one funds as supplemental to the regular education program. State agencies will demonstrate compliance with this requirement through documentation showing the number of hours added to the education program through the title one part D subar one by selecting the rated button for in compliance. The state agency is assuring that it has documentation of of its compliance with this requirement readily available upon request by TA and or an auditor. If the state agency is
014not in compliance with the requirement or does not have such documentation, the state agency should select the ready button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. Part 5B2 lists the requirement the state agency should prioritize services to children and youth who are likely to complete incarceration within a 2-year period. In order to comply with this requirement, state agencies should have documentation related to selection of program participants, including explanation of how priority was given to children and youth who were likely to complete an incarceration within a 2-year period. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should indicate the radio button not in compliance and use the
015space provided to describe how the state agency plans to come into compliance for the following year. Not applicable is only available for the reason stated. Part 5b3 deals with the time and effort records for staff who were paid in whole or in part with title one part D support one funds. Strongest documentation to show compliance with this requirement entails a list of staff paid with title one part D support one funds including percentage of time spent working in program as well as documentation for charges to payroll as required in the applicable edgar cost principles. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should select the ready button indicating not in compliance and use the space provided to describe how the state agency plans
016to come into compliance for the following year. Not applicable is only available for the reasons stated. Item four deals with state agencies operating an institutionwide program and their requirement as stated in statute. In order to comply with this requirement, state agencies must have an institutionwide program plan for each campus operating such program. By selecting the radio button for in compliance, the state agency is assuring that it has documentation of its compliance with this requirement readily available upon request by TA and or an auditor. If the state agency is not in compliance with the requirement or does not have such documentation, the state agency should select the radio button indicating not in compliance and use space provided to describe how the state agency plans to com come into compliance for the following year. not applicable is
017only available for the reason stated. Part 5B item five deals with the reservation of funds for state agencies receiving title one part D subart one funds. The state agency shall reserve no less than 15% and no more than 30% of it title one part D subart one entitlement for transition services as described in statute. In order to comply with this requirement, state agencies should keep documentation of reservation of funds. Strongest documentation may include documentation supporting appropriate reservation of funds as well as expenditure records related to transition services. If the state agency is not in compliance with the requirement or does not have such documentation, the state agency should select the radio button indicating not in compliance. The state agency should use the space provided to describe how the state agency plans to come into compliance
018for the following year. Part 5b item six lists the requirement for state agencies to evaluate a one part D sub one program at least once every 3 years and to use such evaluation results to improve such a program. In order to comply with this requirement, state agencies should keep documentation evaluations of the program. Strongest documentation may include documentation showing program effectiveness and longitudinal studies of a start one party sub one program as well as documentation of the comprehensive needs assessment process and program planning. If the state agency is not in compliance with the requirement or does not have documentation, the state agency should select the radio button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. Part 5 C item
019one deals with the title one part D sub 2 for LEAS. This requirement deals with allowable uses of funds for allees to support the operation of their programs that involve collaboration with locally operated correctional facilities. In order to comply with this requirement, LEA should have documentation of the LEA andor campus plans that provide a description of the title one part D subpart 2 program documentation showing a description and list of program beneficiaries. Documentation of accounting records documenting program expenditures. By selecting the rated button for incompliance, the LEA is assuring that it has documentation of his compliance with this requirement. Rarely available upon request by TA and or an auditor. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the radio button indicated not in
020compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part 5 C item two deals with time and effort records for staff paid in whole or in part with title one part D subar two funds. In order to comply with this requirement, LEA should have documentation of list of staff paid with title one part D sub part two funds including percentage of time spent working in program as well as documentation for charges to payroll as required and applicable at cost principles. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the radio button indicating not in compliance and use space provided to describe how the LEA plans to come into compliance for the following year.
021Not applicable is only available for the reasons stated. Part 5 C item three deals with the requirement for ELEAS to operate a program of support for students returning from a facility for the delinquent to a school operated by the LEA. In order to comply with this requirement, LEA should have documentation of a description of this program of support as part of the LEA plan or in his written agreement with the facility. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the ready button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Not applicable is only available for the reason stated. If the LEA has any additional information relevant to the
022PR2000 that it wishes to include, it might be typed in the space provided in part six. Here we have some frequently asked questions provided by the US Department of Ed. First, we see that the data cannot be disagregated between delinquent and our risk programs. The LEA is still required to report it. Then we see if the ales of grants title one part of part two to multiple programs for or facilities should each one of those programs be reported and the answer is yes. Each program or facility that had receives funding should for funding from subgrantee LEA should be reported. Then we see if the data cannot be disagregated by all of the specified categories of delinquent or facility and the answer is in essence you should report all programs. Then we see that on this
023report we do not ask for programs funded solely to throw through title one part A. Continuing with the frequently asked questions, what is the definition for residiction treatment center? A residiction treatment center is a facility that focuses on providing some type of individually planned treatment program for youth, substance abuse, sex offender, mental health, etc. in conjunction with the residential care. The Department of Education notes that it is unlikely that most treatment centers will meet the definition of an institution for delinquent children and youth. What is the difference between separate one and separate two? Separate one grants are made to state agencies while separate two grants are made to LEAs. Due to the scope of services, state agencies programs may look drastically different in contrast to LEAs. For the purpose of PR2000 followed guidance, what is
024the definition of at risk as it pertains to PR200? The term at risk when used with respect to a child, youth or student means a school-aged individual who is at risk of academic failure, dependency adjudication or delinquency adjudication, has a drug or alcohol problem, is pregnant or is a parent, has come into contact with the juvenile justice system or child welfare system in the past, is at least one year behind the spectra level for the age of the individual, is an English learner, is a gang member, has dropped out of school in the past or has high absentism rate at school. Part three, program exit and outcomes 90 days after exit. How is the student track that returns to a district other than their home LEA? Is it the responsibility of the facility, the LEA,
025both or the LEA only? It depends. Typically when a U goes out of a different LEA that is not the home LEA there will be a record request some type at the point the request may come to the LEA or the facility or in cases both the fiscal agent received title one part D subpar to funds is the one held responsible for providing the data for the PR2000 however the LEA may have established other internal controls that might differ part four academic achievement and proficiency Assessment proficiency optional. What does that mean? Does the LEA decide if they will report this information? Correct. The guidance states that this is this is an optional method for tracking purposes. The LEA is not mandated to use to use it as it part of the progress tracking system. Thank
026you. Thank you for your time and your attention. If you need assistance, please reach out to the contact information posted.