001Welcome to the overview of the PR 3000, which is the compliance report for Title 2 Part A, which is part of the ESSA compliance reports available in eGrants. My name is Gerardo Ramirez, and I am the Title 2 Part A Deputy Program Management Director at the Texas Education Agency. Legal disclaimer. This presentation is intended for information and guidance purposes only. The content in this presentation reflects Texas Education Agency's current understanding of statute, applicable federal guidance, and is subject to change. This presentation does not constitute legal advice. Entities are advised to consult with their own legal counsel before taking any action based on information and guidance provided herein. This presentation is copyrighted by TEA and can only be used, copied, reproduced, or shared for educational non-commercial use. You may not distribute altered or partial copies of
002this content. You may not charge for the reproduced materials or any document containing them except to cover the cost of the reproduction and distribution. Reproduced content must be marked with the following notice: Copyright year presentation created, Texas Education Agency. All rights reserved. Used by permission. For more information, email [email protected]. Legal disclaimer, artificial intelligence. TEA prohibits third-party recordings of its grants-related trainings. This prohibition includes the use of artificial intelligence AI services, summary services, language models, applications, interfaces, or assistants to attend, review, or record trainings. TEA further prohibits attendees from using information in its grants-related trainings to train AI technologies. Any attendee who violates these provisions may be removed from the trainings and barred from future grants-related trainings. Using the year 2021-2022 as an example, to access the report, log in into eGrants and select the compliance
003report tab. The consolidated compliance report link is scheduled to be available beginning July 29th, and the report is due by September 30th. The consolidated compliance report will initially have only one active link for the year GS2100, applicant information. Once the schedule has been completed, the compliance reports that are applicable to the LEA will be become active, including the PR3000 for Title 2, Part A. Before we discuss the details of the PR3000, I want to go over the navigation buttons. At the top right-hand of the side of the report is a button that will open the instruction document for the consolidated compliance reports. At the bottom of the screen are the buttons to navigate back to the table of contents, to open a printable version of the PR3000, and to save the report. >> When the
004school system select the save button, if there are any errors, the system will list an explanation of the errors at the top of the report. The school system can use the print errors button that will appear on the right to print a copy of the warnings and errors for reference. If there are no errors or warnings, the system will indicate that the report has been saved successfully. The PR 3 Tassan is divided into five parts. Part 1, fund and transferability. Part 2, Section 5211 Rural Education Achievement Program. Part 3, program expenditures and activities participation. Part 4, program compliance of check, and part 5, additional information, which is optional. In part 1 of the report, the school system will answer to yes or no to indicate whether or not the school system participated in the Title
0052 Part A funds. With this Title 2 Part A funds. If yes, the school system will type the percentage of Title 2 Part A funds that were redirected to each applicable program, as well as the dollar amount of the redirected funds that were expended for those programs. In part 2 of the report, the school system will answer yes or no to indicate whether or not the school system participated in the Rural Education Achievement Program with this Title 2 Part A funds. If yes, the school system will type the percentage of Title 2 Part A funds that were redirected to each applicable program, as well as the dollar amount of the redirected funds that were expended for those programs. Please note, if the totals under alternative uses of funds in part 2B add up to 100%
006or if the combined totals under alternative uses of funding in part 2B and under funded transfer liability in part 1B add up to 100% then parts 3 and 4 will be disabled. Part 3, the section entitled to part A expenditures has been redesigned to mirror the corresponding section of the consolidated federal grant application. The activity categories included correspond to the areas of focus that are listed in statute. The school system should indicate the amount of Title 2 part A funds expended for each area of focus on its appropriate line. For all expenditures related to recruitment, support, and retention of effective teachers and principals should go in line one. Expenditures for all professional development and educator growth should go in line two. Expenditures for evidence-based activities, such as class size reduction, should go in line three.
007The only other allowable use of funds is administration of the Title 2 part A program. In line four, type the amount of Title 2 part A funds that have been expended for administration of the Title 2 part A program. The school system will need to keep documentation of such expenditure and its determination of allowability locally and on file and readily available upon request by TA and or an auditor. Remember, professional development is supposed to meet the intended definition in section 810142. In such definition, professional development is evidence-based. However, we are asking you to report all professional development in line two of this report. In part four of the Title A compliance report, we have the program compliance self-check, which we will use as part of our program monitoring. Documenting of our compliance for a program
008requirement may require several forms of documentation to be maintained locally and available upon request by TEA and or an auditor. The compliance items listed are a selection of program compliance requirements for compliance reporting purposes and not an all-inclusive listing of all the requirements for a particular program. For a complete listing of all program compliance requirements, please see the program specific NCLB provisions and assurances. Additional guidance concerning program requirements can be found in the Title A program guide. The following Title A compliance items have been selected for inclusion in the SA consolidated compliance report PR 3000. Part four, program compliance self-check, includes alignment with the challenging state academic standards, meaningful consultation, coordination, prioritization of funds, and system of professional growth and improvement. The program self-check items section of the compliance report format has been changed for
009fiscal agents only. For each program self-check item, the school system or fiscal agent is required to self-report program compliance as independent school system or as a fiscal agent to include compliance of the members of the shared services arrangement or SSA. What is meant by in compliance? The school system or fiscal agent assures that the school system or fiscal agent has strongest documentation recommended readily available as evidence that the requirement has met in the current reporting year. Or the school system or fiscal agent has other documentation that potentially may show compliance. In the event of an audit, TEA or audit staff will make the final determination concerning whether documentation is sufficient to demonstrate compliance with the program requirement. For fiscal agents, the in compliance reporting assures that it has documentation for all members of the SSA.
010What is meant by not in compliance? The school system or fiscal agent assures that the A school system or fiscal agent is out of compliance and does not have the strongest documentation recommended readily available as evidence that the requirement was met in the current reporting year. The school system or fiscal agent will be required to provide a plan to meet compliance the following year. For fiscal agents, reporting not in compliance means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list of SSA members that are out of compliance. This is not enabled for school systems. What is meant by not applicable? This option only displays when a requirement might have circumstance that is identified by TEA as not applicable. The school system or fiscal agent
011assures that only the listed reasons apply. No other reason is acceptable. For school systems and fiscal agents, each program self-check item has the following. In compliance with the listed or stronger recommendation recommended. Not in compliance with area to provide a plan to meet requirement in following year. Not applicable only identified requirements. This change to program self-check items applies to fiscal agents of an SSA for a respective program. On A, if the fiscal agent reports in compliance, that means that all members of the SSA are in compliance with the requirement. On B, if the fiscal agent reports not in compliance, the fiscal agent will be required to submit a plan to make compliance the following year. In addition, the fiscal agent will also be required to list only the members that are not in compliance. Members
012not listed will be considered in compliance. The format for listing members that are not in compliance is a six-digit county district name followed by the district name. The portion of B is not available for independent school systems. Only applies to fiscal agents. In C, not applicable is an option that is available only for those requirements that have been identified by TEA as having acceptable responses for being considered not applicable. Part 4A of the PR 3000 deals with the requirement that the school systems title to prior activities will be aligned with the challenging state academic standards. The stronger recommendation for compliance with this requirement will include relevant pages of the district improvement plan linking the title to prior activities with the state academic standards. It will also include activity related support documentation showing that activities were
013implemented. A chart showing possible types of activity related documentation by class object code can be found in Title II Part A program guide. By selecting the radio button for in compliance, the school system is ensuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or other auditor. If the school system is not in compliance with the requirement or does not have such documentation, the school system should select the radio button for indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. Part 4B lists three requirements related to meaningful consultation. The first of these is that the LEA school system includes all required stakeholders in its consultation process. The required stakeholders include teachers, principals,
014other school leaders, paraprofessionals, specialized instruction support personnel, charter school leaders for school districts that have in-district charter schools, parents, community partners, other organizations or partners with relevant and demonstrated expertise in programs and activities designed to meet the purpose of Title II Part A. In order to comply with this requirement, the school system should list the required stakeholders in a district improvement plan. And the supporting documentation should indicate the participation in a consultant consultation process. The strongest recommendation for compliance with these requirements would include relevant pages of the district improvement plan listing the stakeholders and their roles. It will also include supporting documentation in that demonstrates the involvement of the required stakeholders in the consultation process. This could include meetings agendas, minutes, signing sheets, materials used during consultation events, including evaluation data and copies of relevant
015surveys and the composite results. By selecting the radio button for in compliance, the school system is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and/or an auditor. If the school system is not in compliance with the requirement and does not have such documentation, the school system should select the rating button indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. The second item in part 4B for meaningful consultation concerns the requirement that school system seeks advice from stakeholders described in the previous this item regarding how best to improve the school system's activities to meet the purpose of Title 2 Part A. In order to comply with this requirement, the school system must
016engage the required stakeholders in meaningful consultation. The required stakeholders should be listed in the district improvement plan and supporting documentation should indicate that they were engaged in the consultation process in a meaningful way. The strongest documentation for compliance with this requirement would include relevant pages of the district improvement plan, listing the stakeholders and their roles. It will also include supporting documentation that demonstrates the involvement of the required stakeholders in the consultation process. This could include meeting agendas, minutes, sign-in sheets, materials used during consultation events, including evaluation data, and copies of relevant surveys and their composite results. By selecting the radio button for in compliance, the school system is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the school system is not
017in compliance with this requirement or does not have such documentation, the school system should select the radio button indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. The third item in part 4B for meaningful consultation concerns the requirement that the school system uses data and ongoing consultation to continually update and improve Title 2-A activities. In order to comply with this requirement, the school system must demonstrate that it consulted with stakeholders throughout the school year. For example, a minimum will be consultation for the beginning of the school year, one meeting or survey to ascertain program status or progress mid-year, and one meeting at the end of the year to evaluate the effectiveness of Title 2-A activities that were conducted. The strongest
018documentation showing compliance with this requirement could include a calendar and schedule consultation meetings, dated agendas and minutes, signing sheets or participant rosters including roles, if used, copy of handouts provided during consultation events, if used, copy of survey and its composite results. By selecting the radio button for in compliance, the school system is assuring that it has a documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the school system is not in compliance with the requirement or does not have the such documentation, the school system should select the radio button indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. Part 4C lists two requirements related to coordination. The first one of this
019is that the school system coordinates Title III Part A professional development activities with professional development activities provided through other federal, state, and local programs. In order to comply with this requirement, the school system must demonstrate its coordination through the following documentation. Official promotion materials showing coordination through other federal, state, and local programs for applicable activities, relevant pages of the district improvement plan, coordination meetings, agendas and minutes, signing sheets, materials used during coordination events and or surveys and their results, documentation showing use of funds and coordinating coordination through other federal, state, and local programs. By selecting the radio button for in compliance, the school system is assuring that it has documentation of its compliance with this requirement readily available upon request by TA and or an auditor. If the school system is not in compliance with
020this requirement or does not have such a documentation, the school system should indicate the radio button indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. The second coordination requirement is that the school system coordinates activities of the Title I, Part A with other related strategies, programs, and activities being conducted in the community. The school system will demonstrate compliance with this requirement through official promotional materials showing coordination between the school system and community partners for applicable activities. Documentation showing use of funds and coordination with applicable community activities. By selecting the radio button for in compliance, the school system is assuring that it has documentation of its compliance with this requirement readily available upon request by TA and or an auditor. If
021the school system is not in compliance with the requirement or does not have such a documentation, the school system should select the radio button indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. If the Title I Part A activities being conducted by the school system have no related activity or organization existing within the community, the school system might indicate that this requirement's not applicable. Part 4D deals with the requirement that the a school system must prioritize Title I Part A funds to school serve under the school improvement under Section 1111D and that have the highest percentage of low-income children. In order to comply with this requirement, the school system must document how it prioritizes its Title I Part A funds
022based on the campus school improvement status and low-income percentage. The strongest documentation for compliance with this requirement would include relevant pages of the district improvement plan prescribing how the school system's Title I Part A funds are prioritized to campuses based on school improvement status and percentage of low-income children. The school system could include could could include a chart showing campuses' names, school improvement status, poverty percentage, and Title I allocation amounts. By selecting the radio button for in compliance, the school system is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the school system's not in compliance with this requirement or does not have such documentation, the school system shall select the radio button indicating not in compliance and use the space provided
023to describe how the school system plans to come into compliance for the following year. Part 4E deals with the requirement that the school system must have a system professional growth and improvement such as induction for teachers, principals, other school leaders, and opportunities for building the capacity of teachers, as well as opportunities to develop meaningful teacher leadership. In order to comply with this requirement, the school system must have the documentation related to a system professional growth and improvement. The strongest documentation for compliance with this requirement would include relevant pages of the district improvement plan describing how the LEA, the school system system of professional growth and improvement, as well as supporting documentation showing its implementation. By selecting the red button for in compliance, the school system is assuring that it has the documentation of its compliance
024with this requirement readily available upon request by TA and or an auditor. If the school system is not in compliance with this requirement or does not have such documentation, the school system should select the red button indicating not in compliance and use the space provided to describe how the school system plans to come into compliance for the following year. If the school system has any additional information relevant to the PR 3000 that it wishes to include, it might be typed in the space provided in part five. If the school system needs assistance in completing the PR 3000, there are resources available. The following resources have been posted on the website to assist school systems in completing the compliance report. Schedule markups, program compliance self-check guide, instruction document, and instruction video. School systems may also reach
025out to the education service center staff who are available to provide technical assistance and support prior to submission of the compliance report. ESC staff are also available to provide technical assistance for any school system that report not in compliance for any of the compliance self-check items. The purpose of the technical assistance will be to assist the school system in meeting compliance in the following year. Thank you so much for your time and attention. If you have any questions, please reach out to the contact information listed.