001This presentation provides guidance and training for LEAs completing the ESSA consolidated federal compliance report for the Title IV, Part A program, which is the PR-3107 schedule. Legal disclaimer. This presentation is intended for informational and guidance purposes only. The content in this presentation reflects the Texas Education Agency's current understanding of statute and applicable federal guidance and is subject to change. This presentation does not constitute legal advice. Entities are advised to consult with their own legal counsel before taking any action based on the information and guidance provided herein. This presentation is copyrighted by TEA and can only be used, copied, reproduced, or shared for educational, non-commercial use. You may not distribute altered or partial copies of this content. You may not charge for the reproduced materials or any document containing them except to cover the cost of
002reproduction and distribution. Reproduced content must be marked with the following notice: Copyright at the year the presentation was created, TEA, all rights reserved, used by permission. For information, email [email protected]. Legal disclaimer. Artificial intelligence. TEA prohibits third-party recordings of its grants-related trainings. This prohibition includes the use of artificial intelligence services, summary services, language models, applications, interfaces, or assistance to attend, review, or record trainings. TEA further prohibits attendees from using the information in its grants related trainings to train AI technologies. Any attendee who violates these prohibitions may be removed from the trainings and barred from future grants related trainings. Title 4, Part A, LEA Compliance Report PR 3107 The ESSA Consolidated Compliance Report resources may be found on TEA's webpage. You may see the ESSA Consolidated Compliance Report opening date as well as the due date on
003this slide. This training session will move through the four parts of the Title 4, Part A, Compliance Report. First, there's Part 1, Funding Transferability. Part 2, Section 5211, Rural Education Achievement Program, also known as REAP. Part 3, Program Compliance Self-Check, and Part 4, Additional Information that is optional. Part 1 of the PR 3107 is the funding transferability section. Funding transferability allows LEAs the option to transfer a certain percentage of non-administrative funds allocated for allowable uses under the Title I Part A Title I Part C migrant, Title I Part D Title II Part A Title III Part A ELA and immigrants as well as Title V Part B. For Part I of the compliance report, click yes or no to indicate whether the LEA participated in the funding transferability program with Title IV Part A funds.
004If an LEA selects no, Part I collapse and skips to Part II. If yes is selected, continue to Parts IB and Part IC. In Part IB it is the percentage of Title IV Part A funds that are redirected under funding transferability. If the LEA transferred funds out of Title IV Part A under funding transferability type the percentage of funds redirected into each applicable fund source identified in the respective columns. Please note that the sum of percentages entered in Parts IB and IIB may not exceed 100%. Part IC is the amount of Title IV Part A funding redirected under funding transferability that was expended for the following activities. If the LEA transferred funds out of Title IV, Part A under funding transferability, type the dollar amount of expended funds that were redirected into each applicable fund
005source identified in the respective columns. As a reminder, LEAs may not utilize the funding transferability option for their portion of funds and only retain a portion of Title IV, Part A funds to support private nonprofit equitable services. If the LEA is not participating with Title IV, Part A funds, the private school may not participate in Title IV, Part A equitable services. Part two, Section 5211, is the REAP participation section of the compliance report. The Rural Education Achievement Program assists eligible LEAs in addressing academic needs more effectively by giving them greater flexibility in the use of limited federal resources. The program is designed to address the unique needs of rural school districts that frequently lack the personnel and resources needed to compete effectively for federal competitive grants and receive formula allocations in amounts too small to
006be effective in meeting their intended purposes. Only eligible LEAs may use the REAP option. In Part 2A, select yes or no to indicate whether the LEA participated in REAP with Title IV, Part A funds. If an LEA selects no, part two collapses. The LEA then skips to parts three and four. If yes is selected, the LEA will skip skip to complete parts 2B through 2C. In 2B, type the percentage of Title 4A funding redirected under REAP per applicable program. Part 2C, if the LEA redirected funds out of Title 4 Part A under REAP, type the dollar amount of funds redirected into each applicable fund source identified in the respective columns. Please note, the totals under alternative uses of funds in part 2B add up to 100% or if the combined totals under alternative uses of
007funding in part 1B and under funding transferability in part 1B add up to 100%, then parts three and four of the compliance report will be disabled. As a reminder, LEAs may not REAP their portion of the funds and only retain a portion of the Title 4 Part A to support private non-profit equitable services. If the LEA is not participating with the Title 4 Part A programs, the private non-profit school may not participate in Title 4 Part A equitable services. There are several reminders for the LEAs regarding the Title 4 Part A compliance report. Documenting overall compliance for program requirement may require several forms of documentation to be maintained locally and readily available upon request by TEA and or an auditor. The compliance items listed are selection of program compliance requirements for compliance reporting purposes and
008not an all-inclusive listing of all the requirements for a particular program. For complete listing of all the Title IV Part A program compliance requirements, please see the ESSA program specific and ESSA Provisions and Assurances document. Self-check items section of the compliance reports format has been changed for fiscal agents only. For each program self-check item, the LEA or fiscal agent is required to self-report program requirement compliance as an independent LEA or as a fiscal agent to include compliance of the members of the shared services arrangement or SSA. What is meant by in compliance? The LEA or fiscal agent assures that it has the strongest documentation recommended readily available as evidence that the requirement was met in the current reporting year or the LEA or fiscal agent has other documentation that potentially might show compliance. In the
009event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. For fiscal agents, the in compliance reporting assures that it has documentation for all members of its SSA. What is meant by not in compliance? The LEA or fiscal agent assures that the LEA or fiscal agent is out of compliance and does not have the strongest documentation recommended readily available as evidence that the requirement was met in the current reporting year. The LEA or fiscal agent will be required to provide a plan to meet compliance the following year. For fiscal agents reporting not in compliance means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list of SSA members that are
010out of compliance. This section is not enabled for LEAs. What is meant by not applicable? This option only displays when a requirement may have a circumstance that is identified by TEA as not applicable. The LEA or fiscal agent assures that only the listed reasons apply. No other reason is acceptable. For LEAs and fiscal agents, each program self-check item has the following: in compliance with the listed strongest documentation recommended, B, not in compliance with area to provide a plan to meet the requirement in the following year, or C, not applicable only on those identified requirements. This change to program items applies to fiscal agents of an SSA for respective program. On A, if the fiscal agent reports in compliance, that means all members of the shared service arrangement are in compliance with the requirement. On B,
011if the fiscal agent reports not in compliance, it will be required to submit a plan to meet compliance the following year. In addition, the fiscal agent will also be required to list only the members that are not in compliance. Members not listed will be considered in compliance. The format for listing members that are not in compliance is the six-digit county district number followed by the district name. This portion of B is not enabled for independent LEAs. It only applies to fiscal agents of an SSA. In part C, not applicable is an option that is available only for those requirements that have been identified by TEA as having acceptable reasons for being considered not applicable. Part three is the program compliance self-check portion of the compliance report. The LEA will complete this section to indicate compliance
012with each requirement. Currently, there are three program compliance self-check items selected in which the LEA must report compliance. Number one, consultation. Number two, program description. And number three, evaluation of Title IV, Part A program effectiveness. As a reminder, LEAs must maintain documentation locally on all Title IV, Part A requirements. The budget data that was previously submitted by the PR 3107 is now collected through the Title IV, Part A LEA special data collection for public reporting work app. So, expenditure data will not be a duplicated request on the PR 3107 Title IV, Part A compliance report. Part three, requirements 1A and 1B. The LEA fiscal agent engaged in a timely and meaningful consultation with a broad range of stakeholders as a part of their process in determining the targeted areas of improvement related to students' access
013to effective program activities. In compliance for LEA or all members of the SSA. If in compliance, the LEA or fiscal agent assures that it has documentation showing compliance readily available upon request. Strongest documentation that's recommended could be dated agendas and/or ongoing meeting notes of stakeholder consultation sessions, focus groups, advisory committees, and/or district improvement team meetings, and participant rosters, sign-in sheets of stakeholder consultation meetings that include all of the Title IV, Part A, required stakeholders. The LEA or fiscal agent may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. One, Part B, would be selected if the district or the fiscal agent is not in compliance with one or
014more members of the SSA. If not in compliance, use the space below to describe how the LEA or fiscal agent plans to meet compliance the following year. Part 3B is asking for the fiscal agent use only. In this box, the fiscal agent would list the SSA members only, the county district number and LEA name found not in compliance. For example, it would use the six digits of the county district number and then the district name. SSA members not listed below would be considered in compliance. Compliance item Part 3, number two. The LEA or fiscal agent has a description of programs and activities funded with the Title IV, Part A, program to support program objectives and intended outcomes related to a well-rounded education, safe and healthy students, and the effective use of technology. 2A is selected
015if the LEA or fiscal agent is in compliance or all members of the SSA is in compliance. If in compliance, the LEA or fiscal agent assures that it has documentation showing compliance readily available upon request. Some of the strongest documentation that TEA recommends would be relevant pages of the most current LEA's district improvement plan or other auditable documentation providing a detailed description on how Title 4, Part A funds will be used for programs and activities supporting one of the content areas, well-rounded education, safe and healthy students, or the effective use of technology. The LEA or fiscal agent may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The
016LEA or fiscal agent would select 2B if it is not in compliance with one or more members of the SSA. If not in compliance, the fiscal agent should use the space below to describe how it plans to meet compliance the following year. For fiscal agent use only, the fiscal agent would list the SSA members, the county district number and LEA name found not in compliance. SSA members who are not listed below will be considered in compliance. To meet the program requirement number three, the LEA must have evaluated the effectiveness of the Title IV, Part A program and or activities based on the objectives and measurable outcomes. If compliance status is met and the LEA assures that it has documentation verifying compliance readily available upon request, it will click in compliance. An example for strongest documentation
017recommended is relevant pages of the most current LEA's district improvement plan or other official auditable documentation providing a detailed description which could include relevant pages of the most current district improvement plan or other official documentation that provides a description which includes LEA's Title IV, Part A evaluation process, how the LEA will periodically evaluate effectiveness, the Title IV, Part A program objectives, and the Title IV, Part A intended measurable outcomes of the funded programs and or activities. The LEA or fiscal agent may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. If the LEA or fiscal agent is not in compliance, it would select not in compliance for LEA
018or one or more of the SSA members. If not in compliance, it should use the space below to describe how the LEA or fiscal agent plans to meet compliance the following year. For fiscal agent use only, list the SSA members that are not found in compliance. The SSA members not listed below would be considered in compliance. In part four, LEAs or fiscal agents may type any additional information that is applicable to the PR 3107 compliance report in the comment box below if desired. Support for assistance. Additional Title IV Part A LEA compliance report resources. This is a screenshot of the eGrants system where you may find the PR 3107 compliance report. The LEA can click on the compliance reports to access the PR 3107 for Title IV Part A. The Title IV, Part A Compliance
019Report may be found in the eGrants system under the Grants Resources Table of Contents tab. Within the eGrants system, an LEA can view and print error and warning messages. Title IV, Part A Compliance Report Resources. LEAs may reach out to regional ESE staff who are LEAs may reach out to the Title IV, Part A Deputy Program Management Director for additional technical assistance and support with the compliance report. The Title IV program contact information is on this slide. Please feel free to reach out if there are questions. Thank you for attending this virtual presentation. Have a wonderful day. On behalf of the Federal Program Compliance Division, thank you for attending this virtual training session.