001Welcome to the title one part D sub 2 program evaluations requirement guidance video. This presentation is intended solely to provide general information and guidance to Texas LEAS ESC's nonprofit subgrantees and participating private schools receiving equitable services. The content in this presentation reflects the Texas education ay's current understanding of statute and applicable federal guidance. The content of this presentation is subject to change as a result of future guidance and or other updates provided by federal agencies with regulatory oversight of these programs. This presentation does not constitute legal advice and entities are therefore advised to seek legal counsel regarding the information and guidance provided in this presentation before acting upon the information provided. Recording use of artificial intelligence. The Texas Education Agency TEA does not permit thirdparty recording or use of artificial intelligence AI summary services during
002his grand trainings. Attendees of TEAS grants related trainings may not use AI services, language models, applications, interfaces, or assistance to attend, review, or recorded trainings. TEA further prohibits any person or entity from using the information included in his grants related trainings to train AI technologies. Any attendees of TA's grant related trainings who violate this prohibition may be removed from the trainings and might be barred from attending future grants related trainings. Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TA and or an auditor to ensure overall compliance with program requirements. LEAs should refer to the program guide and or other program related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the
003validation process may not include all forms of documentation that are required to be maintained locally. Here we have the chosen program requirement for the upcoming monitoring process. Program evaluation is a requirement as in the title one part D subpart 3 which applies to both subp parts of the title one part D statute. The eleas that conduct a title one part D subp part two program must evaluate the program disagregating the data on participation by gender, race, ethnicity, and age while protecting an individual student privacy not less than once every three years to determine programs impact. In order to demonstrate compliance, the LEA will submit documentation that shows the evaluation of the program. Because the requirement as mentioned in statute specifically says the time frame as such evaluation to at least once every 3 years, the
004LEA may submit documentation for 2425, 23 24 or 2223. The evaluation should reference the following. Youth who have maintained and improved education achievement and graduated from high school. Youth who have acrewed school credits that meet steady requirements for great promotion in high school graduation. Youth who have made the transition to a regular program or other educational program operated by an LEA. Youth who have completed high school or is equivalent and obtain employment after live in the facility and youth who have participated in post-secary education and or job training programs. Please note that to ensure compliance with FURPA, do not submit documentation that includes personally identifiable information for students. As previously mentioned, the valuation may happen once every 3 years. That means that the valuation can take place in any of the years listed to be
005within the range of the requirement as stated in statute. The LEA will need to ensure that the documentation will need to be within the range of the years. If multiple evaluations exist, the LEA is encouraged to submit the most recent one. We would like to highlight that section 1431B states that the segregation required in assumption A shall not be required in a case in which the number of students in a category is insufficient to yield statistically reliable information or the results will reveal personally identified information about an individual student. This means if a program is small enough where numbers might indirectly identify students, the school system is not required to disagregate data on participation by gender, race, ethnicity, and age. Issues that may result in an improvement in status for N1.1 include the following. Auditable
006documentation requested was not submitted. Documentation submitted does not fall within the years mentioned. Documentation submitted does not show analysis of the data of the program. Now let's go over the different resources and support. These resources are available for school systems to review prior to submitting documentation for selected PMBB requirements. Please take advantage of these documents to ensure the district is informed of the overall process for program monitoring validations and all program specific resources. In order to assist with the monitoring process, school systems may refer to the ESSA program monitoring validations page, the guidance document, the training slides, and the training video. Thank you so much for your time and attention. If you have any question, please reach out to the contact information listed.