001Hello and welcome to the 2025 2026 program monitoring validation training for title one part C records transfer. Legal disclaimer. This presentation is intended solely to provide general information and guidance to the Texas LEAs ESC's nonprofit subgrantees and participating private schools receiving equitable services. The content in this presentation reflects the Texas Education AY's current understanding of statute and applicable federal guidance. The content of this presentation is subject to change as a result of future guidance and or other updates provided by federal agencies with regulatory oversight of these programs. This presentation does not constitute legal advice and entities are therefore advised to seek legal counsel regarding the information and guidance provided in this presentation before acting upon the information provided. Artificial intelligence disclaimer recording and or use of artificial intelligence. The Texas Education Agency does not permit
002third-party recording or the use of artificial intelligence summary services during its grants related trainings. Attendees of TA's grant related trainings may not use AI services, language models, applications, interfaces, or assistance to attend, review, or record the trainings. TA further prohibits any person or entity from using the information included in its grants related trainings to train AI technologies. Any attendees of TA's grants related trainings who violate this prohibition may be removed from the trainings and may be barred from attending future grants related trainings. The Federal Program Compliance Division program monitoring validation documents for title one part C can be found in the ESSA program monitoring validations web page. These resources include guidance documents for each of the program monitoring validations for title one part C requirements as well as training slides and training videos. An additional
003resource for program monitoring validations for title one part C is your education service center. ESC support includes complimentary technical assistance and training available from each regional ESC. The ESC contacts link to the Texas migrant education portal is located under the contact information found on the right side of the title one part C web page. Documentation requested. Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and or an auditor. To ensure overall compliance with program requirements, ELEAs should refer to the program guide and or other program related resources that reference the multiple forms of documentation required to be maintained locally. The documentation requested for submission during the validation process may not include all forms of documentation that are required to be maintained
004locally. Now let's talk specifically about the requirement for documentation for records transfer. According to ESCA as amended by ESSA section 1304 B3 program information, each such application shall include a description of how the state will use funds received under this part to promote interstate and intrastate coordination of services for migratory children, including how the state will provide for educational continuity through the timely transfer of pertinent school records, including information on health when children move from one school district to another, whether or not such move occurs during the regular school year. The required documentation for records transfer item 1.1 is written procedures for sharing and or obtaining migratory student records. The acceptable documentation is written procedures followed for sharing and or obtaining migratory student records via M6 with or from other districts and states. Again, the
005documentation to support records transfer item 1.1 is written procedures followed for sharing and or obtaining migratory student records via M6 with or from other districts and states. Issues that may result in an improvement needed status include auditable documentation requested with not submitted. Documentation submitted did not address the procedures for sharing and or obtaining migratory student records via M6 or documentation submitted was not for the prior school year. Required documentation for records transfer item 1.2 Two, if records were requested and transferred, provide communication from entity via M6 or response request. The acceptable documentation includes a maximum of two samples of communication from another entity via M6 regarding data requests for student records. For example, data requests, email notification from M6 and a maximum of two samples of communication from your LEA and or fiscal agent responding
006to the requesttor with the student records. For example, data request email notification from M6 or a statement that no data request received from M6. For records transfer documentation 1.2 if student records were requested and transferred the required documentation is a maximum of two samples of communication from another entity via M6 regarding data requests for student records. For example, data request email notification from M6 and the communication from your LEA and or fiscal agent responding to the requester with the student records. For example, data request email notification from M6. If there were no requests, a statement that no data requests were received from M6 is to be provided. Issues that may result in improvement needed status for this requirement are auditable documentation requested was not submitted. Documentation submitted did not address the communication regarding data requests
007for student records or documentation submitted was not for the prior school year. Resources and support. These resources are available for eleas to review prior to submitting documentation for selected program monitoring validation requirement. Please take advantage of these documents to ensure the district is informed of the overall process for program monitoring validations and all program specific resources. These are the requirements for the Title One Part C program as it relates to the Title One Part C records transfer. We hope that you have found it helpful. Please feel free to reach out to us if you have any questions. Here is our contact information. Thank you.