001Welcome to the How to Set Students for Above Grade-Level Testing for the State of Texas Assessments of Academic Readiness (STAAR) Grades 3 8 training video. Students in grades 3 8 who are receiving above grade-level instructions in mathematics, reading language arts (RLA), science, or social studies should take the corresponding STAAR assessment instead of their enrolled grade-level test. In this training, we will review: how to register students manually to take above grade-level assessments; and how to register students in bulk to take above grade-level assessments. All students enrolled in grades 3 8 are automatically registered to take grade-level STAAR assessments. Once these students are registered in the Texas Information Distribution Engine (TIDE), district and campus testing coordinators do not need to perform additional tasks to register them to take grade-level STAAR tests. We will review how
002to modify test eligibilities for students who are receiving above grade-level instruction in mathematics, RLA, science, or social studies because they will need to take the corresponding STAAR tests instead of the grade-level STAAR assessments. First, we will review how district and campus testing coordinators can register students manually for STAAR grades 3 8 above grade-level assessments. Start by clicking Manage on the Student Information card. The Manage Students page shows the search criteria panels. Required criteria are Enrolled Region, Enrolled District, and Enrolled Campus. Other criteria are optional. You can further refine your criteria by filling out fields in the Specific Student and Advanced Search panels. Click the Add Selected button and the Additional Criteria Chosen section will appear below. Click Search to continue. Let s look up a sample student. This student is currently enrolled in
003grade 6; however, she is receiving instruction in grade 7 mathematics this school year. This spring, she will need to take the STAAR grade 7 mathematics assessment instead of the grade 6 mathematics test. We will first enter the student s TSDS ID and click the Search icon to continue. Scroll down to find the Student Eligibility Summative panel and click on STAAR 3 8 Above Grade. Use the dropdown menu to select 07 for Mathematics to indicate that she will take the STAAR grade 7 mathematics test. Be sure to save before you exit this page. This student is now registered to take the STAAR grade 7 mathematics test this spring. If she is assigned to a test session that includes both grade 6 and 7 mathematics tests, she will only see the STAAR grade 7 mathematics test
004after logging in. Let s look up another sample student. This student is currently enrolled in grade 7. However, he is receiving instruction in grade 8 mathematics and grade 8 RLA. This student is also enrolled in a high school Biology class. Enter the student s TSDS ID, and click the Search icon. Scroll down to find the Student Eligibility Summative panel and locate STAAR 3 8 Above Grade. Select 08 for both Mathematics and RLA. Locate Biology under the Spring EOC Eligibility panel and select Yes. Be sure to save before you exit this page. This student is now registered to take the STAAR grade 8 mathematics and RLA tests, as well as the STAAR Biology EOC assessment this spring. Next, we will review how district and campus testing coordinators can upload files to register multiple students
005in bulk to take above grade-level assessments. Here you see the Upload task on the Student Information card where multiple students can be uploaded at once. First, click Download Template to download a template for your upload file. Open the template, enter information for the students you wish to add using Microsoft Excel or another program, and save the file in Microsoft Excel or CSV format. To enter a grade for above grade-level testing, use column AR for mathematics, column AS for RLA, column AT for science, and column AU for social studies. Once you return to TIDE, click Choose File or utilize the drag & drop feature to upload the file you just saved. Click Next. The Upload Preview screen appears. If everything is accurate, proceed to confirm. It is important to note that when using
006the Upload Student Information task to upload student information in TIDE, the template will retain previously uploaded values when specific fields are left blank. Refer to the Student Registration Upload File Format document on the TIDE Upload File Formats webpage for detailed information on which fields retain previously uploaded values. If applicable, <blank> = database value retained is included as an acceptable value. If not applicable, a blank value will replace the previously submitted information. For example, if the Section 504 indicator code is already marked in TIDE for a student and the Section 504 Indicator Code field for the same student is left blank in the new file, TIDE will not remove the Section 504 indicator code for this student as it is one of the fields which retains existing values. Student information that is currently stored in TIDE
007may be validated by exporting student records in the Upload-Ready File. Districts must verify all fields in TIDE for accuracy, including fields that require yearly updates for example, Years in U.S. Schools by the dates listed on the Calendar of Events. Districts can update student information with templates available through either the Upload Student Information task, as described in this slide, or the Upload Additional Student Fields task, which we ll review next. Here you see the Upload Additional Student Fields page, which district and campus testing coordinators can use to register students for above grade-level testing without having to upload an entire student information file. An advantage to using this option is to make changes to a single student without affecting the student s entire record. Please note that student records must first exist in TIDE before uploading
008the Additional Student Fields file. First, download the template and enter the TSDS IDs of students you need to register for STAAR grades 3 8 above grade-level assessments. If you need to register a student for multiple above grade-level assessments, multiple rows with the same ID are required as only one test can be listed in a single row. Use the dropdown menu to locate STAAR 3 8 Above Grade in the AttributeName column. In this example, the first student will take STAAR grade 6 mathematics and RLA as seen in row 2 for grade 6 mathematics and row 3 for grade 6 RLA. The next student needs to take STAAR grade 4 mathematics. The next student will be registered to take STAAR grade 5 RLA, followed by a different student who needs to take STAAR grade 8 science.
009When you are finished with the file, upload it to TIDE. If everything is correct on the Upload Preview page, proceed to confirm to complete the upload process. For files that contain 2,000 or more records, the validation results for the first 200 records are displayed while the remaining records are processed offline. If students are assigned to a test session that includes both enrolled-grade and above grade-level STAAR assessments, they will not be able to access the above grade-level test until the upload process that assigns the appropriate assessments is complete. Educators and technology staff may contact Texas Testing Support at (833) 601-8821, at [email protected], or by using the Chat feature located on the Texas Assessment Program website. This concludes the How to Set Students for Above Grade-Level Testing for STAAR Grades 3 8 training video. You may review
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