001Welcome to the overview of the PR 3000 which is the compliance report for title 2 par a that is also part of the ESSA compliance reports available in egrants. My name is Herardo Ramirez and I am the title 2 par a program director at the Texas Education Agency. This presentation is intended solely to provide general information and guidance to Texas eleas as nonprofit subgrantees and participating private schools receiving equitable services. The content in this presentation reflects the Texas education agency's current understanding of statute and applicable federal guidance. The content of this presentation is subject to change as a result of future guidance and or other updates provided by federal agencies with regulatory oversight of these programs. This presentation does not constitute legal advice and entities are therefore advised to seek legal counsel regarding the information
002and guidance provided in this presentation before acting upon the information provided. Recording use of artificial intelligence. The Texas Education Agency, TEA, does not permit third-party recording or the use of artificial intelligence AI summary services during its grants related trainings. Attendees of TEA's grants related trainings may not use AI services, language models, applications, interfaces, or assistance to attend, review, or record the trainings. TEA further prohibits any person or entity from using the information included and is grants related trainings to train AI technologies. Any attendees of TE's grants related trainings who violate this prohibition may be removed from the trainings and may be barred from attending future grants related trainings. Using the year 2122 as an example, to access the report, log in into eGrants and select the compliance report tab. The consolidated compliance report link is
003scheduled to be available beginning July 29th and the report is due September 30th. The table of contents for the consular compliance report will initially have only one active link for the GS2100 applicant information. Once this schedule has been completed, the compliance reports that are applicable to the LEA will become active, including the PR 3000 for title 2 par A. Before we discuss the PR300, I want to go over the navigation buttons. On the top right hand side of the report is a button that will open the instruction document for the consular compliance reports. At the bottom of the screen are the buttons to navigate back to the table of contents, to open a printable version for the PR300 and to save the report. When the LEA selects the save button, if there are any errors,
004the system will list an explanation of the errors at the top of the report. The LEA can use the print errors button that will appear on the right to print a copy of the errors and warnings for reference. If there are no errors or warnings, the system will indicate that the report has been saved successfully. The PR 3000 is divided into five parts. Part one, fun and transferability. Part two, section 5211, rural education achievement program, REAp. Part three, program expenditures and activities participation. Part four, program compliance selfch check. and part five, additional information, which is optional. In part one of the report, the LEA will answer yes or no to indicate whether or not the LEA participated in the fund and transferability program with its title 2 para funds. If yes, the LEA will type
005the percentage of title 2 para A funds that were redirected to each applicable program as well as the dollar amount of the redirected funds that were expended for those programs. In part two of the report, the LEA will answer yes or no to indicate whether or not the LEA participated in the rural education achievement program with its title 2 para A funds. If yes, the LEA will type the percentage of title 2 par a funds that were redirected to each applicable program as well as the dollar amount of the redirected funds that were expended for those programs. Please note that if the totals under alternative uses of funding in part 2B add up to 100% or if the combined totals under alternative uses of funds in part 2B and under funding transferability in part 1B
006add up to 100% then parts three and four will be disabled. Part three of the section on title 2a expenditures has been redesigned to mirror the corresponding section of the consolidated federal grant application. The activity categories included correspond to the areas of focus that are listed in statute. The LEA should indicate the amount of title 2 par a funds expended for each area of focus lines one to three. In line four, type the amount of tots that have been expended for other allowable activities not included in lines one to three. The LEA will need to keep documentation of such expenditure and its determination of allowability locally on file and readily available upon request by TEA and or an auditor. In part four of the title 2A compliance report, we have the program compliance of check
007which we will use as part of our program monitoring. Documenting overall compliance for a program requirement might require several forms of documentation to be maintained locally and available upon request by TEA and or an auditory. The compliance item listed are a selection of program compliance requirements for compliance reporting purposes and not an all-inclusive listing of all the requirements for a particular program. For a complete listing of all the program compliance requirements, please see the program specific and ESSA provisions and assurances. Additional guidance concerning program requirements can be found in the title 2 par a program guide. The following two part A compliance items have been selected for inclusion in the ESA consolidated compliance report PR 3000. Part four, program compliance of check includes alignment with the challenging state academic standards, meaningful consultation, coordination, priorization of
008funds, and system of professional growth and improvement. The program cell check item section of the compliance reports format has been changed for fiscal agents only. For each program selfch check item, the LEA or fiscal agent is required to self-report program requirement compliance as an independent LEA or a as a fiscal agent to include compliance of the members of the shared services arrangement or SSA. What is meant by incompliance? The LEA or fiscal agent assures that the LEA or fiscal agent has strongest documentation recommended, readily available as evidence that the requirement was met in the current reporting year or LEA or fiscal agent has other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff will make the final determination concerning whether documentation is sufficient to demonstrate compliance with the
009program requirement. For fiscal agents, the incompliance reporting assures that it has documentation for all members of SSA. What is meant by not in compliance? The LEA or fiscal agent assures that the LEA or fiscal agent is out of compliance and does not have the strongest documentation recommended readily available as evidence that the requirement was met in the current reporting year. The LEA or fiscal agent will be required to provide a plan to meet compliance the following year. For fiscal agents reported not in compliance means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list of SSA members that are out of compliance. This is not enabled for LEAs. What is meant by not applicable? This option only displays when a requirement may have circumstance that
010is identified by TA as not applicable. The LEA or fiscal agent assures that only the list of reasons apply. No other reason is acceptable. For leas and fiscal agents, each program selfch check item has the following. In compliance with the listed listed stronger documentation recommended, not in compliance with area to provide plan to meet requirement the following year. Not applicable only on identified requirements. This change to program selfch check items applies to fiscal agents of an SSA for a respected program. On A, if the fiscal agent reports in compliance, that means that all members of SSA are in compliance with the requirement. On B, if the fiscal agent reports not in compliance, the fiscal agent will be required to submit a plan to meet the compliance the following year. In addition, the fiscal agent will
011also be required to list only the members that are not in compliance. Members not listed will be considered in compliance. The format for listing members that are not in compliance is a six-digit county district number followed by the district name. This portion of B is not enabled for independent LEAs. Only applies to fiscal agents of an SSA. C, not applicable, is an option that is available only for those requirements that have been identified by TEA as having acceptable reasons for being considered not applicable. Part four of the PR 3000 deals with the requirement that the LEA's title 2 PA activities will be aligned with the challenging state academic standards. The strongest documentation for compliance with this requirement would include relevant pages of the district improvement plan linking the title 2A activities with the state academic
012standards. It will also include activity related supporting documentation showing the activities were implemented. A chart showing possible types of activity related documentation by class object code can be found on page 25 of the title 2. A program guide by selecting the radio button for incompliance. The LEA is assuring that it has documentation of its compliance with this requirement rarely available upon request by TEA and or an auditor. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should dis select the ready button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part 4B lists three requirements related to meaningful consultation. The first of this is that the LEA includes all the required stakeholders
013in its consultation process. The required stakeholders include teachers, principals, other school leaders, fire professionals, specialized instruction support personnel, charter school leaders for leas that have in district charter schools, parents, community partners, and other organizations or partners with relevant and demonstrated expertise in programs and activities designed to meet the purpose or 302 part A. In order to comply with this requirement, the LEA should list the required stakeholders in the district improvement plan and the supporting documentation shall indicate their participation in the presentation process. The strongest documentation for compliance with this requirement will include relevant pages of the district district improvement plan listing the stakeholders and their roles. It will also include supporting documentation that demonstrates the involvement of the required stakeholders in the consultation process. This could include meeting agendas, minutes, signing sheets, materials used during
014consultation events, including evaluation data, and copies of relevant surveys and their composite results. By selecting the rating button for incompliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the writing button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. The second item in part 4B is the requirement for the LEA seeks advice from stakeholders described in the previous item regarding how best to improve the leases activities to meet the purpose of title 2 para A. In order to comply with this requirement, the LEA must engage
015the required stakeholders in meaningful consultation. The required stakeholders should be listed in a district improvement plan and supporting documentation should indicate that they were engaged in the consultation process in a meaningful way. The strongest documentation for compliance with this requirement will include relevant pages of the district improvement plan listing the stakeholders and the roles. It will also include supporting documentation that demonstrates involvement of the required stakeholders in the consultation process. This could include meeting agendas, minutes, signing sheets, materials used during consultation events and copies of relevant service and their composite results. By selecting the rated button for incompliance, the LEA is assuring that it has documentation for its compliance with this requirement readily available and upon request by TEA and or auditor. If the LEA is not in compliance with this requirement or does not
016have such documentation, the LEA should select the right environment indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. The third item in part 4B for meaningful consultation concerns the requirement that the LEA use this data in ongoing consultation to continually update and improve title 2 para A activities. In order to comply with this requirement, the LEA must demonstrate that is that it consulted with it stakeholders throughout the school year. For example, a minimum will be consultation for the beginning of the school year. one meeting or survey to ascertain program status or program progress mid year and one meeting at the end of the year to evaluate effectiveness of the title 2a activities that were conducted. The strongest documentation showing compliance with
017this requirement will include a calendar of scheduled consultation meetings, dated agendas and minutes, signing sheets or participant rosters including roles. If used, a copy of handouts provided during the consultation events. if used a copy of survey and its composite results. By selecting the rate button for incompliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the LEA is not in compliance with the requirement does not have such documentation, the LEA should select the written button indicating not in compliance and use a space provided to describe how the LEA plans to come into compliance for the following year. Part 4C lists two requirements related to coordination. The first of this is that the LEA coordinates 302A professional development activities with
018professional development activities provided through other federal, state, and local programs. In order to comply with this requirement, the LEA must demonstrate its coordination through the following documentation. Official promotional materials showing coordination through other federal, state, and local programs for applicable activities. Relevant pages of the district improvement plan. Coordination meeting agendas and minutes, signing sheets, materials used during coordination events and or surveys in their results and documentation showing use of funds in coordination through other federal, state, and local programs. By selecting the radio button for in compliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA andor an auditor. If the LEA is not in compliance with this requirement or does not have such documentation, the LEA should select the writing button indicating not in
019compliance and use the space provider to describe how the LEA plans to come into compliance for the following year. The second coordination requirement is that the LEA coordinates activities on the title 2A with other federal strategies, programs, and activities being conducted in the community. The LEA will demonstrate compliance with the requirements through official promotional materials showing coordination between the LEA and community partners for applicable activities. Documentation showing use of funds in coordination with applicable community activities. By selecting the radio button for incompliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available and upon request by TEA and or an auditor. If the LEA is not in compliance with this requirement or does not have such documentation, the LE should select the red button indicating not in compliance and
020use the space provided to describe how the LEA plans to come into compliance for the following year. If title 2 activities being conducted by the LEA have not related activity or organization existing within the community, the LEA may indicate that this requirement is not applicable. Part 4 D deals with the requirement that the LEA must prioritize subtitle 2A funds to schools served under school improvement under section 1111D and the that have the highest percentage of lowincome children. In order to comply with this requirement, the LEA must document how it prioritized it 2A funds based on the campus school improvement status and low income percentage. The strongest documentation for compliance with the requirement will will include relevant pages of the district improvement plan describing describing how the LEA's fellow 2A funds are prioritized to campuses based
021on school improvement status and percentage of low-income children. The LEA could include a chart showing campus names, school improvement status, poverty percentage, and title two allocation amounts. By selecting the red button for incompliance, the LEA is assuring that it has documentation of its compliance with requirement readily available upon request by TEA and or an auditor. If the LEA is not in compliance with this requirement or does not have such documentation, the LEA should select the red button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part 4E deals with the requirement that the LEA must have a system of professional growth and improvement such as induction for teachers, principles or other school leaders and opportunities for building the capacity of teachers
022as well as opportunities to develop meaningful teacher leadership. In order to comply with this requirement, the LEA must have documentation related to a system of professional growth and improvement. The strongest documentation for compliance with this requirement will include relevant pages of the district improvement plan describing the LEAS system of professional growth and improvement as well as supporting documentation showing implementation. By selecting the ray button for incompliance, the LEA is assuring that it has documentation for its compliance with this requirement rarely available upon request by TEA and or an auditor. If the LEA is not in compliance with this requirement or does not have such documentation, the LEA should select rated button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. If
023the LEA has any additional information relevant to PR 3000 that it wishes to include, it might be typed into the space provided in part five. If the LEA needs assistance in completing the PR200, there are resources available. The following resources are available in our website to assist lees in completing the compliance report, schedule mockups, the program compliance of chip guide, the instruction document, and the instruction video. Eleas may also reach out to the regional education center staff who are available to provide technical assistance and support prior to submission of the compliance report. ESC staff are also available to provide technical assistance to any LEA that report not in compliance for any of the compliance subject items. The purpose of the technical assistance will be to assist the LEA in meeting compliance in the following year.
024Thank you so much for your time and attention. If you have any questions, please reach out to the contact information listed.