001Welcome to the presentation of the PR 2000 which is the compliance report for the title one part D program as part of the ESSA consolidated compliance reports. This presentation is intended solely to provide general information and guidance to Texas eleas as nonprofit subgrantees and participating private schools receiving equitable services. The content in this presentation reflects the Texas education agency's current understanding of statute and applicable federal guidance. The content of this presentation is subject to change as a result of future guidance and or other updates provided by federal agencies with regulatory oversight of these programs. This presentation does not constitute legal advice and entities are therefore advised to seek legal counsel regarding the information and guidance provided in this presentation before acting upon the information provided. Recording use of artificial intelligence. The Texas Education Agency, TEA,
002does not permit third-party recording or the use of artificial intelligence, AI, summary services during his grants related trainings. Attendees of TEA's grants related trainings may use AI services, language models, applications, interfaces, or assistance to attend, review, or record the trainings. TEA further prohibits any person or entity from using the information included and is grants related trainings to train AI technologies. Any attendees of TE's grants related trainings who violate this prohibition may be removed from the trainings and may be barred from attending future grants related trainings. The US Department of Education alongside the Office of Management and Budget have worked on a packet for data collection covering years 223, 23, 24, and 242 25th. In this packet, we see the inclusion of different facility types such as the one listed on the slide. In part one,
003LEA program facility types, state agencies will be required to fill out the NEA section for this part. ELEAS will only need to respond to delinquent and at risk sections of this part. In part one, the ELEAS and state agencies will report the number of programs facilities and the average numbers that they serve and the average length of stay. Please note that the average number of days means the average numbers of days students receive program funding services from the facility. In part two, student participation, the LEA and the state agency will fill out the gender and race ethnicity sections with counts per program facility type. State agencies will need to fill out the neglected section. Eleas and the state agencies will need to fill out the delinquent section. Eleas will then need to fill out the
004at risk section. In part two section B, both the state agencies and the LEAs will list the number of students by age. Similarly to before, state agencies will need to respond to the neglected section. Eleas and state agencies will need to fill out the delinquent section. ELES will only need to fill out the arrest section. In part two, section C, the state agencies and the ELEAs will need to report student numbers by student groups. The state agencies will need to respond to the neglected section. ELEAS and state agencies will need to fill out the delinquent section. ELEAS will then need to fill out the atrisisk section. In the next parts of the BR 2000, we have part three, program and exit outcomes, which includes number of students enroll in districts within 90 days after exit.
005Number of students attain academic and career career and technical outcomes while enrolling the program both in facility and 90 days after exit. Part four, academic achievement and proficiency, which includes academic achievement of long-term students for reading and math. Students who show from initial to followup assessment whether there was an improvement up to one full grade level, more than one full grade level, negative grade level, or no change. Lastly, we see assessment proficiency, which is a completely optional data request. This is the number of students who attain proficiency are not in the state assessments. In part three, program and exit outcomes, the state agencies will fill out the first column for subpart one programs and report the number as appropriate. For state agencies, the second column will be grayed out. For LEAs, they will fill out
006the second column for subport two programs and report numbers numbers as appropriate. For leas, the first column will be grayed out. In part four, following the same pattern as part three, the state agencies will report numbers on the first columns with support two items grayed out. The LEAs will report numbers on the second column with subart one items grayed out. The program cell check item section of the compliance reports format has been changed for fiscal agents only. For each program selfch check item, the LEA or fiscal agent is required to self-report program requirement compliance as an independent LEA or a as a fiscal agent to include compliance of the members of the shared services arrangement or SSA. What is meant by incompliance? The LEA or fiscal agent assures that the LEA or fiscal agent has
007strongest documentation recommended rarely available as evidence that the requirement was met in the current reporting year or LEA or fiscal agent has all the documentation that potentially might show compliance. In the event of an audit, TEA or audit staff will make the final determination concerning whether documentation is sufficient to demonstrate compliance with the program requirement. For fiscal agents, the incompliance reporting assures that it has documentation for all members of SSA. What is meant by not in compliance? The LEA or fiscal agent assures that the LEA or fiscal agent is out of compliance and does not have the strongest documentation recommended readily available as evidence that the requirement was met in the current reporting year. The LEA or fiscal agent will be required to provide a plan to meet compliance the following year. For fiscal agents
008reported not in compliance means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list of SSA members that are out of compliance. This is not enabled for LEAs. What is meant by not applicable? This option only displays when a requirement may have circumstance that is identified by TA as not applicable. The LEA or fiscal agent assures that only the list of reasons apply. No other reason is acceptable. For LEAs and fiscal agents, each program selfch check item has the following. In compliance with the listed listed stronger documentation recommended not in compliance with area to provide plan to meet requirement the following year. Not applicable only on identified requirements. This change to program selfch check items applies to fiscal agents of an SSA for a respected
009program. On A, if the fiscal agent reports in compliance, that means that all members of SSA are in compliance with the requirement. On B, if the fiscal agent reports not in compliance, the fiscal agent will be required to submit a plan to meet the compliance the following year. In addition, the fiscal agent will also be required to list only the members that are not in compliance. Members not listed will be considered in compliance. The format for listing members that are not in compliance is a six-digit county district number followed by the district name. This portion of B is not enabled for independent LEAs. Only applies to fiscal agents of an SSA. C not applicable is an option that is available only for those requirements that have been identified by TEA as having acceptable reasons for
010being considered not applicable. Part five is the program compliance selfch check section. In this section, state agencies and LEAs will indicate compliance with program requirements. The first compliance selfch check deals with program coordination integration for subpar 2. The requirement of establishing a formal agreement with each local facility served on the title one part D subar 2 and such agreement addresses the program provided by the LEA as well as the responsibilities of the facility. In order to comply with this requirement, the LEA must establish a formal agreement with each local facility served with title one part D funds. The strongest documentation for compliance with this requirement will include a copy of written agreement between the LEA in each facility. Such agreement would include a description of services provided by the LEA and a description of the
011facility responsibilities. By selecting the radio button for in compliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available and upon request by TA and or an auditor. If the LE is not in compliance with this requirement or does not have such documentation, the LEA should select the right button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance the following year. The second item in part 5A is a title one part D sub part two data is collected, disagregated and evaluated to show the program's impact on the ability of participants to maintain and improve educational achievement. Acrove school credits that meet state requirements for grade promotion and secondary school graduation. Make the transition to a regular program or other
012educational program operated by ALA. complete secondary school or equivalent and obtain employment after leaving the facility and as appropriate participate in post-secary education and job training programs. In order to comply with this requirement, the LEA should have documentation of the program evaluation. Strongest documentation showing compliance would be a copy of the evaluation of the title one part D program showing the impact it has had. If the LEA is not in compliance with this requirement or does not have such documentation, the LEA should select the rate button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part 5B lists one of the requirements for state agencies receiving title one part D subpar one funds. This requirement asks if the state agency use
013title one part D subpar one funds as supplemental to the regular educational program. State agencies will demonstrate compliance with this requirement through documentation showing the number of hours added to the educational program through title one part D subpart one by selecting the radio button for compliance. The state agency is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should select the red button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part 5B2 lists the requirement that state agencies should prioritize services to children and youth who are likely to
014complete incarceration within a 2-year period. In order to comply with this requirement, the state agency should have documentation related to selection of program participants, including an explanation of how priority was given to children and youth who were likely to complete incarceration within a 2-year period. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should select the ready button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. Not applicable is only available for the reasons stated. Part 5B3 deals with the time and effort records for staff who were paid in whole or in part with title one part D subpart one funds. Strongest documentation to show compliance with this requirement
015entails a list of staff pay with title one part D subpar one funds including percentage of time spent working in program as well as documentation for charges to payroll as required in the applicable egger cost principles. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should select the red button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. not applicable is only available for the reason stated. Item four deals with state agencies operating an institutionwide program and their requirements as stated in statute. In order to comply with this requirement, state agencies must have an institutionwide program plan for each campus operating such program. By selecting the rare button for
016incompliance, the state agency is assuring that it has documentation for its compliance with this requirement readily available upon request by TEA and or an auditor. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should select the right button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. Not applicable is only available for the reasons stated. Part 5B item five deals with the reservation of funds for state agencies receiving title one part D subpar one funds. The state agency shall reserve no less than 15% and no more than 30% of a title one part D subar one entitlement for transition services as described in statute. In order to comply with
017this requirement, state agencies should keep documentation of reservation of funds. Strongest documentation may include documentation supporting appropriate reservation of funds as well as expenditure records related to transition services. If the state agency is not in compliance with this requirement or does not have such documentation, the state agency should select the ready button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. Part 5B item six lists the requirement for state agencies to evaluate a title one part D subart one program at least once every three years and to use such evaluation results to improve such program. In order to comply with this requirement, state agencies should keep documentation of evaluations of their program. Strongest documentation may include documentation showing program effectiveness
018and longitudinal studies of its title one part D support one program as well as documentation of the comprehensive needs assessment process and program planning. If the state agency is not in compliance with the requirement or does not have such documentation, the state agency should select the right button indicating not in compliance and use the space provided to describe how the state agency plans to come into compliance for the following year. Part 5 C item one deals with the title one part D sub two for eleas. This requirement deals with with allowable uses of funds for eleas to support the operation of their programs that involve collaboration with locally operated correctional facilities. In order to comply with this requirement, LEAs should have documentation of their LEA and or campus plans that provide a description of the
019title one part D sub 2 program. Documentation showing a description and list of program beneficiaries. Documentation of accounting records documenting program expenditures. By selecting the ready button for incompliance, the LEA is assuring that it has documentation of its compliance with this requirement readily available upon request by TEA and or an auditor. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the red button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Part 5 C item two deals with the time and effort records for staff paid in whole or in part with title one part D subar two funds. In order to comply with this requirement, LEA should have documentation of
020list of staff pay with title one part D sub2 funds including percentages of time spent working in program as well as documentation for charges to payroll as required and the applicable ERGAR cost principles. If the LEA is on a compliance with the requirement or does not have such documentation, the LEA should select the ready button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Not applicable is only available for the stated reason. Part 5 C item three deals with the requirement of LEAs to operate a program of support for students returning from a facility for the delinquent to a school operated by the LEA. In order to comply with this requirement, LEA should have documentation of a description of his program
021of support as part of the LEA plan or in is written agreement with the facility. If the LEA is not in compliance with the requirement or does not have such documentation, the LEA should select the red button indicating not in compliance and use the space provided to describe how the LEA plans to come into compliance for the following year. Not applicable is only available for the reasons stated. If the LEA has any additional information relevant to the PR2000 that it wishes to include, it might be typed into the space provided in part six. Here we have some frequently asked questions provided by the US Department of Ed. First we can see that if the data cannot be disagregated between delinquent and at risk programs the LEA is still required to report it. Then we see
022if the LEA subrantes title one part D sub 2 to multiple programs for facilities. Each one of those programs should be reported. Then we see if the data cannot be disagregated by all the specified categories of delinquent of facilities. In essence, you should report all programs. Then we see that on this report, we do not ask for programs funded solely through title one part A. Continuing with frequently asked questions, we see what is the definition of for residential treatment center. A residential treatment center is a facility that focuses on providing some type of individual individually planned treatment program for youth in conjunction with residential care. The Department of Education notes that is unlikely that most treatment centers will meet the definition of an institution for delinquent children and youth. What is the difference between separate
023one and separate two? Separate one grants are made to state agencies while separate two grants are made to eleas. Due to the scope of service, state agency programs may look that drastically different in contrast to local education agencies. For the purpose of PR200 follows number two guidance. What is the definition of at risk as it pertains to the PR2000? The term at risk when used with respect to a child, youth or student means a school age individual who is at risk of academic failure, dependency adjudication or delinquency adjudication, has a drug or alcohol problem, is pregnant or is a parent, has come into contact with the juvenile justice system or child welfare system in the past, is at least one year behind the expected grade level for the age of the individual, is an English
024learner, is a gang member, has dropped out of school in the past, or has high absenteeism rate at school. Part three, program exit outcomes 90 days after exit. How is the student track that returns to a district other than their home LEA? Is it the responsibility of the facility, the LEA, both or the LEA only? The answer is it depends. Typically, when a youth goes to a different LEA that is not the home LEA, there will be a record request of some type. At that point, the request may come to the LEA or the facility or in cases both. The fiscal agent receiving title one part D support funds is the one held responsible for providing the data for the PR2000. However, the LEA may have established other internal controls that may differ. Part four,
025academic achievement and proficiency assessment proficiency optional. What does that mean? Does the LEA decide if they can report this information? The answer is correct. The guidance states that this is an optional method of tracking progress. The LEA is not mandated to use it as part of the progress tracking system. Thank you for your time and attention. If you need assistance, please reach out to the contact information posted.