001This presentation provides guidance and training for ELEAs completing the ESA consolidated private nonprofit equitable services PR3099 compliance report selfch check. This presentation is intended to solely provide general information and guidance to Texas school systems, ESC's, nonprofit subgrantees, and participating private schools receiving equitable services. The content in this presentation reflects the Texas Education AY's current understanding of statute and applicable federal guidance. The content of this presentation is subject to change as a result of future guidance and or other updates provided by federal agencies with regulatory oversight of these programs. This presentation does not constitute legal advice and entities are therefore advised to seek legal counsel regarding the information and guidance provided in this presentation before acting upon the information. Artificial intelligence disclaimer recording or use of artificial intelligence. The Texas Education Agency does not permit third-party
002recording or the use of AI summary services during its grants related trainings. Attendees of TEA's grants related trainings may not use AI services, language models, applications, interfaces, or assistance to attend, review, or record the trainings. TEA further prohibits any person or entity from using the information included in its grant related trainings who violate this prohibition may be removed from the trainings and may be barred from attending future grant related training opportunities. R 3099 private nonprofit school equitable services LEA compliance report. This is the 202425 compliance report calendar. As you can see, the ESA consolidated compliance report will open July 29th of this year and it will be due September 30th of this year. This is a screenshot of the egrant system. The LEA can click on the compliance reports to access the PR399 private nonprofit
003schedule. The compliance report may be found in the egrant system under the grants resources and table of contents within the egrant system. An LEA can view and print error and warning messages. The program self-check item section of the compliance reports format has been changed for fiscal agents only. For each program selfch check item, the LEA or fiscal agent is required to self-report program requirement compliance. as an independent LEA or as a fiscal agent to include compliance of the members of the shared services arrangement or the SSA. What is meant by incompliance? It means the LEA or fiscal agent assures that it has the strongest documentation recommended readily available as evidence that the requirement was met in that current reporting year or the LEA or fiscal agent has other documentation that potentially might show compliance. In
004the event of an audit, pea or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. For fiscal agents, the incompliance reporting assures that it has documentation for all members of its SSA. What is meant by not in compliance? It means the LEA does not have the strongest documentation recommended readily available as evidence that the requirement was met in the reporting year. Also, the LEA describes the plan to meet compliance the following year. For fiscal agents reporting not in compliance, it means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list of SSA members that are out of compliance. This is not enabled for LEAs. What is meant by not applicable? This option only displays
005when a requirement may have a circumstance that is identified by TEA is not applicable. The LEA or fiscal agent assures that only the listed reasons apply. No other reason is acceptable. There are several reminders for eleas regarding the PNP compliance report. Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA andor an auditor. The compliance items listed are a selection of program compliance requirements for compliance reporting purposes and not an allincclusive listing of all the requirements for the program. For complete listing of program compliance requirements, please see the ESA program specific and ESA provision asurances. Additional guidance concerning program requirements may be found in the program guide as well as the PMP frequently asked questions document. Now the presentation will move through
006three parts of the PNP compliance report. Part one, private nonprofit program participation. Part two, program compliance selfch check. And part three, the additional information that is optional. Much of the PMP data that was previously collected on the PR3099 is now collected through the FPC PMP affirmations smart sheet work app to reduce duplication of data. ELEAS will not submit that data also through the PR 399 compliance report. ELEAs with participating private schools must ensure the PMP affirmation that is submitted through the work app is accurate and/or revised to reflect accurate data no later than the ESA consolidated grant applications final amendment date typically early in June of that current school year. Data reported in the Smart Sheet System must match data that is prepopulated in the PR399 parts 1A and 1B. If there are changes to
007the original submitted affirmation data, the LEA must correct it. The PMP affirmations data and compliance report data must match. On part 1A, the radio buttons will be prepopulated with the district's TEA approved consolidated federal grant applications data on the PS399 private school schedule. If there was a change in the number of PMP schools participating per program by year end and not reflected in the final TEA approved consolidated federal grant applications data on the PS3099 private school schedule. A response is required on the compliance report under the applicable programs. Part B, the radio buttons will be prepopulated with the district's TEA approved consolidated federal grant applications data that was submitted on the PS3099 private school application schedule. If there was a change in the number of PMP schools participating per program by year end and not
008reflected in the final TEA approved consolidated federal grant applications data on the PS3099 application schedule there must be a response for each of the programs. As you can see here, we have the title one part A, title one part C migrant part uh title two part A, title three part A and title 4 part A. An explanation must be submitted if there was a change. Data on the PR3099 must match submitted PMP affirmations smart sheet work app data. The total number of participating private nonprofit schools, the total number of programs in which PMP schools participated and the total total number of signed and submitted PMP affirmations for participating schools. If there is a mismatch in data, eleas must submit an FPC help desk form and request revisions to ensure the PMP affirmation smart sheet work
009data is aligned with the PR399 compliance report data. This could be revising a submitted PMP affirmation for a school that declined or never responded for services or a private school that intended to participate and the district was going to have services. However, they waited until the second semester and then decline those services. For any of those reasons and more, the LEA must submit an FPC help desk form to request revisions to that PMP affirmations work app data. Part two is the program compliance selfch check portion of the compliance report. The LEA will complete this section to indicate compliance with each requirement. For this year, there were four program compliance self-check items selected in which the LEA must submit data. Number one, timely and meaningful consultation. Number two, the LEA maintain control of PNP inventory technology
010equipment and supplies. Number three, the LEA maintained documentation of equitable services amounts. And number four, the LEA had documentation of equitable services administration amounts. for program requirement one in each of the titles title one part A one part C part uh title two part A title three and title four part A if the LEA did conduct timely and meaningful consultation with participating PMP school officials and they have documentation that that was ongoing saying the LEA would check yes that they are in compliance and there is documentation to support that they are in compliance and readily available upon request by TEA and an auditor. If Noah is selected for any of the programs, use uh the district must write in the space below to describe how it plans to meet compliance the following year. The LEA
011for compliance requirement 2 had procedures in place ensuring that it maintain control of PMP inventory and supplies purchased for the equitable services programs. If the compliance status is yes, the LEA assures it has documentation showing compliance readily available and upon request. Some of the strongest documentation recommended would be LEA procedures that ensured it maintain control of technology equipment and supplies purchased for the PMP schools equitable services programs and it must include a copy of the written policies and procedures regarding the purchases of PMP technology equipment and supplies for equitable services. This must be in place regardless of if the LEA is actually making those purchases for equitable services. It still must have a written policy and procedures in place for the private nonprofit schools. It must also have at least one sample of dated agendas,
012consultation notes, and other documentation specifying that the LEA maintained control of those PMP purchases for equitable services. And it must also have documentation to state that there is an inventory list of items purchased for the private school on at least one participating private school campus for each participating program. So for example, if the private school did participate in programs uh title one part A and title one title one part C, then it must have an inventory list. If any supplies, materials, devices were purchased for the use of uh the program. It must have that inventory list that would be available uh in the re in the event of an audit for title one part A. If the district was in compliance of all four of these items, then it would use the space. It would
013select yes. If it was not in compliance, then it would select no and describe how it plans to meet compliance the following year. uh screenshot shows you a part the part two program requirement continuing about the LEA maintaining control of PMP inventory and supplies purchased for the equitable services programs and the LEA would indicate if it was in compliance for all of the programs listed it would select yes if it was not it would select no and if it selected it know that it was not in compliance. It must type in the space below to state how it plans to meet compliance the following year. Program compliance requirement three. The LEA documented the equitable services amounts used and provided a detailed explanation of the equitable services amounts provided to private nonprofit officials for all applicable
014participating programs. If compliance has been met for the title one part A program, click yes to indicate the LEA complied with this requirement for each applicable program. By selecting yes, the LEA assures that it has documentation showing compliance readily available upon request by TEA andor an auditor. Examples of the strongest documentation re recommended for this requirement are documentation LEA informed the PMP school officials of fiscal requirements that include equitable service amounts for title for one private school campus. For example, agenda, meeting minutes, LEA program summaries, timeline of professional development, travel and PNP purchase requests, calendar of program services with equitable services amounts or other documentation meeting requirement or documentation an LEA shared calculated equitable service amounts by program for one PMP school campus. For example, LEA calculations by PMP campus and program level calculation formulas
015per PNP campus etc. or written procedures and documentation that provided verification or tracked LEA PMP inventory purchases that include equitable services amounts for one private school campus. The LEA may have other documentation that might potentially show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. If no is selected, use the space provided to describe how the LEA plans to meet compliance the following year. For the program compliance requirement three of equitable service amounts being used, the LEA would indicate if it used equitable services, it would indicate yes that it has documentation to support uh in the event of a compliance or an audit by TEA. If it was not in compliance, it would select no
016and then it would need to indicate how it plans to meet compliance the following year. Continuing on with requirement three for the title 4 part A program, the LEA would need to document yes or no if it was in compliance with the equitable services amounts used if it had documentation to support that. If it did not, then it would select no and enter into the comment box how it plans to meet compliance. the following year. For the program requirement number four, equitable services administration amounts, the LEA must have documented that equitable services administration amounts were used and provided a written explanation to all applicable participating private school officials. If the compliance has met for the program, it would select yes. If it does not have compliance that has been met, it would select no on
017the programs on the following slides. If compliance is yes, it actually assures that documentation exists and it is readily available for the strongest documentation recommended. Documentation LEA re informed the PMP officials during consultations of equitable services administration amounts and how it was used. For example, the amount or the percentage of private, nonprofit equitable service funds that were appropriated for each item. The agenda, meeting minutes, third-party or shared service agreements, calculated campus spreadsheets for the private schools that are actually indicating what the administration amounts are. That information must be shared with the private schools if there is administration costs that is used. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate
018compliance with the program requirement or not. If not applicable, the LEA assures that the following reason applies. No other reason is acceptable. the LEA would select not applicable because the LEA did not use any funding for administrative costs in any of the program compliance requirement of number four which was the equitable services administration amount being used. If compliance has been met for any of the programs, the LEA would click yes to indicate it compi it complied with the requirement for each of the applicable programs. By selecting yes, the LEA assures it has documentation showing compliance readily available upon request by TEA andor an auditor. In addition, if the compliance status is yes, the LEA has that information, that documentation readily available. If no is selected, the LEA must use the space below of the applicable
019program to type how it plans to meet compliance the following year. If an LEA did not use any administrative amounts for equitable services in any of the applicable programs, the LEA should click not applicable. The LEA did not use funds for administration costs. That is the only reason when an LEA should select the NA button. For part three, ELEAs may type any additional information that is applicable to the PR 3099 PNP equitable services compliance report in the comment box below if desired for assistance. The PR 3099 PMP compliance report resources are schedule mockup, program compliance, self-check guide, instructions document, and instructions video. PR3099 PMP equitable services compliance report resources may be located on the TEA web page under Federal Program Compliance Division. On the ISA consolidated compliance reports resources page, an LEA can find a
020PDF copy of the PMP compliance report, the PR 3099 schedule mockup, compliance report instructions, and the instructional video. LEAs may reach out to their local ESC staff who are available to provide technical assistance and support prior to submission of the PMP uh compliance report. ESC staff are also available to provide technical assistance to any LEA that reported not in compliance for any of the compliance selfch check items. The purpose of the technical assistance would be to assist the LEA in meeting compliance the following year. ELEAS may also reach out to the private nonprofit Embudsman for support with the compliance report. The PMP unbudsman program contact information is shown. Feel free to reach out if there are questions. Thank you for attending this presentation.