001is the Every Student Succeeds Act, ESSA, Title 4 Part A, Student Support and Academic Enrichment, LEA PR3107, Compliance Report, Program Compliance Selfche for the years listed. This is the virtual training for the title 4 part A compliance report. This presentation is intended to solely provide general information and guidance to Texas school systems, ESC's, nonprofit subgrantees, and participating private schools receiving equitable services. The content in this presentation reflects the Texas education ay's current understanding of statute and applicable federal guidance. The content of this presentation is subject to change as a result of future guidance and/or other updates provided by federal agencies with regulatory oversight of these programs. This presentation does not constitute legal advice and entities are therefore advised to seek legal counsel regarding the information and guidance provided in this presentation before acting upon the
002information. Artificial intelligence disclaimer recording or use of artificial intelligence. The Texas Education Agency does not permit third-party recording or the use of AI summary services during its grants related trainings. Attendees of TEA's grants related trainings may not use AI services, language models, applications, interfaces, or assistance to attend, review, or record the trainings. TEA further prohibits any person or entity from using the information included in its grant related trainings who violate this prohibition may be removed from the trainings and may be barred from attending future grants related training opportunities. ELEAS will use the Title 4 Part A compliance report to submit required districtwide data annually. ELEAS should report only expenditures and activities paid with Title 4 Part A funds during the compliance report grant year. Funds utilized from other programs through funding transferability and the rural
003education achievement program or REAP should be included in the expenditure amounts for title 4 part A. This is the 202425 compliance report calendar. As you can see, the ESA consolidated compliance report will open July 29th of this year and it will be due September 30th of this year. This is a screenshot of the egrant system where you may find the PR3107 compliance report. The LEA can click on the compliance reports to access the PR 3107 for title 4 part A. The title 4 part A compliance report may be found in the e-grant system under the grants resources table of contents tab. Within the egrant system, an LEA can view and print error and warning messages. Now, the session will move through the four parts of the title 4 part A compliance report. Part one, funding
004transferability. Part two, section 5211, rural education achievement program, known as REAp. Part three, the expenditures and use of funds section that used to be within the PR 3107 compliance report is now located in the title 4 part A LEA special data collection for public reporting work app. And so now LEAs and SSAs will report the expenditures and use of title 4 part A funds annually October through December within the work app. So our new part three is the program compliance selfch check and then part four is additional information which is an optional section. Part one of PR 3107 is the funding transferability section. Funding transferability allow LEAs the option to transfer a certain percentage of non-administrative funds allocated for allowable uses under title one part A, Title One Part C, Title One Part D, Title
0052 Part A, Title 3 Part A, ELA and immigrant, and Title 4 Part B. For part one A of the compliance report, click yes or no to indicate whether the LEA participated in the funding transferability program with Title 4 Part A funds. If an LEA selects no, part one of the schedule collapse, skip to part two. If yes is selected, continue to parts 1B and 1 C. If the LEA transferred funds out of title 4 part A under funding transferability, type the percentage of funds redirected into each applicable fund source identified in the respective columns. Note, the sum of percentages entered in parts 1B and 2B may not exceed 100%. If the LEA transferred funds out of title 4 or part A under funding transferability, type the dollar amount of expended funds that were redirected
006into each applicable fund source identified in the respective columns. As a reminder, LEAs may not utilize the funding transferability option for their portion of funds and only retain a portion of the Title 4 Part A to support private nonprofit equitable services. If the LEA is not participating with Title 4 Part A programs, the private nonprofit school may not participate in Title 4 Part A equitable services. Part two, section 5211 is the REAp participation section of the compliance report. The rural education achievement program assists eligible eleas in addressing academic needs more effectively by giving them greater flexibility in the use of limited federal resources. The program is designed to address the unique needs of rural school districts that frequently lack the personnel and resources needed to compete effectively for federal competitive grants and receive formula allocations
007and amounts too small to be effective in meeting their intended purposes. Only eligible LEAs may use the REAp option. In part 2A, select yes or no to indicate whether the LEA participated in REAp with title 4 part A funds. If an LEA selects no, part two collapses. The LEA then skips to parts three and four. If yes is selected, the LEA will skip skip to complete parts 2B through 2C. In 2B, type the percentage of title 4A funding redirected under REAp per applicable program. Part 2 C. If the LEA redirected funds out of title 4 part A under reap, type the dollar amount of funds redirected into each applicable fund source identified in the respective columns. Please note the totals under alternative uses of funds in part 2B add up to 100% or if the
008combined totals under alternative uses of funding in part 1B and under funding transferability in part 1B add up to 100% then parts three and four of the compliance report will be disabled. As a reminder, LEAs may not reap their portion of the funds and only retain a portion of the Title 4 Part A to support private nonprofit equitable services. If the LEA is not participating with Title 4 Part A programs, the private nonprofit school may not participate in Title 4 Part A equitable services. There are several reminders for eleas regarding the title 4 part A compliance report. Documenting overall compliance for program requirement may require several forms of documentation to be maintained locally and available upon request by TEA andor an auditor. The compliance items listed are a selection of program compliance requirements for reporting
009purposes and it is not an inclusive listing of all requirements for a particular program. For a complete listing of all program compliance requirements, the LEA may review the TEA's program specific and ISA provisions and asurances. Also, there is additional guidance concerning program requirements that can be found in the program guide and the statute. The program selfch check item section of the compliance reports format has been changed for fiscal agents only. For each program selfch check item, the LEA or fiscal agent is required to self-report program requirement compliance as an independent LEA or as a fiscal agent to include compliance of the members of the shared services arrangement or the SSA. What is meant by incompliance? It means the LEA or fiscal agent assures that it has the strongest documentation recommended readily available as evidence that
010the requirement was met in that current reporting year or the LEA or fiscal agent has other documentation that potentially might show compliance. In the event of an audit, pea or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. For fiscal agents, the incompliance reporting assures that it has documentation for all members of its SSA. What is meant by not in compliance? It means the LEA does not have the strongest documentation recommended readily available as evidence that the requirement was met in the reporting year. Also, the LEA describes the plan to meet compliance the following year. For fiscal agents reporting not in compliance, it means that one or more SSA members are out of compliance. The fiscal agent will be required to provide a list
011of SSA members that are out of compliance. This is not enabled for LEAs. What is meant by not applicable? This option only displays when a requirement may have a circumstance that is identified by TEA is not applicable. The LEA or fiscal agent assures that only the listed reasons apply. No other reason is acceptable for ELEAS and fiscal agents. Each program selfch check item has the following. A in compliance with the listed strongest documentation recommended, B not in compliance with area to provide plan to meet requirement in the following year and C not applicable only on identified requirements. This change to program selfch check items applies to fiscal agents of an SSA for respective program on A. If the fiscal agent reports in compliance, that means that all members of the SSA are in compliance with
012that requirement. On B, if the fiscal agent reports not in compliance, the fiscal agent will be required to submit a plan to meet compliance the following year. In addition, the fiscal agent will also be required to list only the members that are not in compliance. Members not listed will be considered in compliance. And the format for listing those members that are not in compliance is a sixdigit county district number followed by the district name. This portion of B is not enabled for independent LEAs and it only applies to the fiscal agents of an SSA. C not applicable is an option that is available only for those requirements that have been identified by TEA as having acceptable reasons for being considered not applicable. Part three is the program compliance selfch check portion of the compliance report.
013The LEA will complete this section to indicate compliance with each program. For this year, there were three program compliance selfch check items selected in which the LEA must com report compliance. Consultation, program description, and an evaluation of program effectiveness. As a reminder, LEAs must maintain documentation locally on all Title 4 Part A program requirements. The budget data that was previously submitted by the PR 3107 compliance report is now collected through the title 4 part A LEA special data collection for public reporting work app. So the expenditure data will not be a duplicated request on the compliance report. It will be reported annually during the October December window for the reporting workout. Part three requirements 1A and B. The LEA or fiscal agent engaged in a timely and meaningful consultation with a broad range of stakeholders
014as part of their process and determining the targeted areas of improvement related to students access to effective program activities. If a district or LEA um or SSA is in compliance, the LEA or fiscal agent assures that it has documentation showing compliance readily available upon request. The strongest documentation rem recommended could be dated agendas and/or ongoing meeting notes of the stakeholder consultation sessions. the focus groups, advisory committees, and/or district improvement team meetings. And it must also include the participant rosters or sign-in sheets of stakeholder consultation meetings that include all title 4 part A required stakeholders. If there are stakeholders that are not within district boundaries, the district must make note of that on the compliance report. And if you are selected for a program monitoring validation, you would need to state that these particular stakeholders are
015not located within your district boundaries. The LEA or fiscal agent may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement or not. for fiscal agent use only. Here, the SSA would list those members by county district number and name that are not found in compliance. SSA members that are not listed below will be considered in compliance. Compliance item number two. The LEA or fiscal it or fiscal agent has a description of programs and activities funded with title 4 part A to support the program objectives and intended outcomes related to a well-rounded education. safe and healthy students and the effective use of technology. Districts when reporting on the title
0164 part A LEA special data collection for public reporting work app on that work app. Districts are required to list at least two program objectives and intended outcomes during the compliance stage within the PR 3107. the district can select whichever uh items that they did use title 4 funding to support and mark if they are in compliance or if the SSA members are all in compliance. Some of the strongest documentation that is recommended would be relevant pages of the most current LEA's district improvement plan or other official auditable documentation. providing a detailed description on how those Title 4 funds would be used for activities supporting one or more content areas, well-rounded education, safe and healthy students, or the effective use of technology. As a reminder, if a district is selected for a program monitoring validation,
017it does not need to submit the entire district improvement plan. So on the compliance report, you're selecting that yes, you have documentation and it may be in a larger plan for the district or for the campus, but when it comes to being selected to show that documentation by TEA or another auditor, the district must only pull out what is requested, which are the the uh programs and activities that are supporting program objectives and intended outcomes, what that description is. And then if the district is or the SSA members are not in compliance, it would use the space below to describe how it plans to meet the compliance the following year. For fiscal agent use only, list the SSA members county district number and name found not in compliance. And this is for the requirement uh
018to be SSA members not listed below will be considered in compliance. To meet program requirement number three, the LEA must have evaluated the effectiveness of the Title 4 Part A program and/or activities based on the program objectives and intended outcomes. If there if the compliance status is met and the LEA assures that it has documentation verifying compliance readily available upon request, click on in compliance. An example for the strongest documentation recommended would be relevant pages of the most current district improvement plan or official auditable documentation that provide a detailed description. This description must have all four parts listed. The LEA's title 4 part A evaluation process. What is your process for evaluating what the program objectives and intended outcomes were and how are you going to evaluate them? How you will uh periodically evaluate that
019effectiveness? And then also what were the program objectives and intended outcomes that were funded by the title 4 part A program? the LEA or the fiscal agent might have additional documentation that show compliance. However, you need to remember that regardless of the documentation submitted, it does include items 1 through 4 that TEA will review and andor auditing staff. If a district does not have all four of those items readily available, it needs to mark not in compliance for the LEA. Or if there was an SSA that had one or more members that did not meet compliance, then it would click on not in compliance and then type in the space to describe how it plans to meet compliance the following year. Again, we have that fiscal agent use box where the fiscal agent would list
020the SSA members that are not found in compliance. Again, you're only going to list the county district number and the LEA name. And then those SSA members within that area are not um that are not listed in the area will be considered compliant. If there is any additional information that the LEA or the SSA would like to share, then use this box to please type that information that would be applicable to the PR3107 compliance report if desired. support for assistance. Title 4 part A compliance report resources. Additional title 4 part A LEA compliance report resources. Eleas may reach out to regional ESSE staff who areas and SSAs may also reach out to the title 4 part A program director for support with the compliance report. The contact information is on the slide. Please feel free
021to reach out if there are questions. Thank you for attending this virtual presentation. Enjoy the rest of your day.