001In this presentation, you will learn about the instructions for completing the PR-1000 of the ESSA consolidated compliance reports. The PR-1000 is the compliance report for the title one part A programation is intended solely to provide general information and guidance to Texas LEA's and reflects the TEA's current understanding of the presentation topics and applicable federal guidance. The content of this presentation is subject to change as a result of further potential information and guidance provided by federal agencies with the regulatory oversight of this program. This presentation does not constitute legal advice and eleas are therefore advised to seek legal counsel regarding the information and guidance provided in this presentation before acting on such information and guidance. The Texas Education Agency does not permit third-party recording or the use of artificial intelligence summary services during its grants related
002trainings. Attendees of TEA's grants related trainings may not use AI services, language models, applications, interfaces, or assistance to attend, review, or record the trainings. TEA further prohibits any person or entity from using the information included in its grants related trainings to train AI technologies. Any attendees of TEA's grants related trainings who violate this prohibition may be removed from the trainings and may be barred from attending future grants related trainings. The ESSA consolidated compliance report generally opens at the end of July and is due by the end of September. To access the report, log in to egrants and select the compliance reports tab. The compliance report link can be found under the consolidated compliance reports section in eGrants. The table of contents for the consolidated compliance report will initially have only one active link for the
003GS2100 applicant information. Once the GS2100 is completed and saved, the compliance reports that are applicable to the LEA will become active, including the PR1000 for title one part A. Before we go over the details of the PR-1000, I want to go over some of the report features. On the top right hand side of the report is a button that will open a PDF document with the instructions for completing the compliance reports. On the bottom of the screen is a back button that can be used to navigate back to the table of contents. Additionally, there is a drop-own menu at the bottom right hand corner that allows you to navigate through the different compliance reports that are applicable to the LEA. The printable version button allows you to open a printable version of the report and
004the save button allows you to save the report as you enter information on the report or at the end of the report. When the LEA selects a save button, if there are any errors, the system will generate a list of errors and warnings at the top of the report. As shown here, there was an error in part one, line one. In this example, line one was left blank. For your reference, a system will generate a red box in the report for the field where the error is found. Once the LEA adds an expenditure amount in the field and saves the report, the error will no longer appear on the errors and warnings listing. The LEA can use the print errors button that will appear on the right to print a copy of the errors and
005warnings for reference. If there are no errors or warnings, the system will indicate that the report has been successfully saved. We will now go over the instructions for completing the PR 10000 Title One Part A compliance report. The PR-1000 is divided into six parts. Part one, expenditures from Title One Part A funds reserved at the LEA level. Part two, expenditures from Title One Part A campus-based program budgets. Part three, public school student participation for ages 0 to two and ages 3 to five not reported in PES. Part four, student participation for private nonprofit schools and local facilities for neglected. Part five, program compliance selfch check. And part six, additional information. Let's now take a look at part one, expenditures from title one part a funds reserved at the LEA level. Please note that for parts
006one and two, report only those expenditures and activities paid with title one part A funding during the compliance report grant year. Funds utilized from other programs through funding transferability should be included in the expenditure amounts for title one part A. In the past, we have included in our instructions for the PR-1000 that funds utilized from other programs through the rural education achievement program would be included in the expenditure amounts for title one part A. However, for 2223 and beyond, per UST guidance, we have been advised that only expenditures from funds redirected via funding transferability are to be reported. Please do not include rural education achievement program funds utilized for title one part A activities in parts one and two. Part one will include the activities for which the LEA reserve funds and the LEAs to
007report the expenditures under the expenditures column for each of the 12 activities noted. At the very bottom of part one, the total of all expenditures reported will autocalulate. To complete part one of the PR-1000, the LEA will want to reference their ESSA consolidated application PS3101 title 1 part A program schedule to verify the activities that the LEA reserve funds for so that the activities match what is reported on the PR 1000 Title One Part A compliance report. For the 2024 2025 school year, there will be a mismatch between the PS3101 from the 2425 consolidated application and the PR1000 from the 2425 consolidated compliance report. This slide provides a crosswalk to assist LEAs in seeing where the expenditure amounts associated with the various reservation categories on the PS3101 should be reported on the PR1000. The correlation
008between the specific line numbers has also been included in the instruction document for the PR 1000. Let's take a look at items one and two for part one as they both relate to funds reserved at the LEA level for district-wide parent and family engagement activities. Only LEAs with an entitlement that exceeds 500,000 for the reporting period are required to enter expenditures on line number one. ELEAs in this situation would enter zero for line two. LEAs with a current year entitlement that is 500,000 or less that voluntarily chose to reserve funds for district-wide parent and family engagement activities. Enter expenditures on line number two. Zero is an acceptable response since this is an optional reservation for LEAs with a current year entitlement that is $500,000 or less. ELEAs in this situation would enter zero for line
009one. For line three, type the expenditures for title one part A services to eligible private school students. Do not include administrative costs. Any administrative costs for these activities should be included in line number four. Zero is an acceptable response if the LEA did not have PMP schools participating in the Title One Part A program. For line four, type the expenditures for administration of Title One Part A programs for eligible private school students. Zero is an acceptable response. For line five, type the expenditures from Title One Part A funds for preschool programs. Zero is an acceptable response. For line six, type the expenditures for administration of title one part A programs, including those for students at facilities for the neglected and delinquent. Zero is an acceptable response. Do not include expenditures here for administration of title
010one part A programs for eligible private school students. Those expenditures should be only included in line number four. For line seven, type the expenditures for LEA professional development activities. Zero is an acceptable response. For line 8, type the expenditures for Title One Part A services to homeless students regardless if they are served by a Title One Part A campus or not. Do not include administrative costs. Any administrative costs for these activities should be included in line number six. For line nine, type the expenditures or title one part A services to students residing in local facilities for the neglected. Do not include administrative costs. Any administrative costs for these activities should be included in line number six. Zero is an acceptable response. For line 10, type the expenditures for title one part A services to students
011residing in local facilities for the delinquent. Do not include administrative costs. Any administrative costs for these activities should be included in line number six. Zero is an acceptable response. For line 11, type the expenditures for title one part A services for foster care transportation. Zero is an acceptable response. And for line 12, if the LEA had other expenditures of title one part A funds for the LEA activities that are not included, type the expenditures and add a description of the activities. The part one total expenditures from title one part A funds reserved at the LEA level field autoc calculates and shows the total expenditures for part one lines 1 through 12. Let's now take a look at part two expenditures from title one part a campus-based program budgets. Please note that for parts one and
012two, report only those expenditures and activities paid with title one part A funding during the compliance report grant year. Funds utilized from other programs through funding transferability should be included in the expenditure amounts for title one part A. In the past, we have included in our instructions for the PR-1000 that funds utilized from other programs through the rural education achievement program would be included in the expenditure amounts for title one part A. However, for 2223 and beyond, per US guidance, we have been advised that only expenditures from funds redirected via funding transferability are to be reported. Please do not include rural education achievement program funds utilized for title one part A activities in parts one and two. For line one, type the total Title One Part A expenditures from all schoolwide program campus budgets. For
013line two, type the total Title One Part A expenditures from all targeted assistance program campus budgets. The part two total expenditures from title one part a campus-based program budgets field autocalculates and shows the total expenditures for part two lines one and two. Please note that if your LEA reported zero campuses operating operating schoolwide programs on the SC5000 of the ESSA consolidated grant application, the field will be disabled and your LEA will not need to report schoolwide program campus expenditures. If your LEA reported zero campuses operating targeted assistance programs on the SC5000 of the ESSA consolidated grant application, the field will be disabled and your LEA will not need to report targeted assistance program campus expenditures. Let's now take a look at part three. public school student participation for ages 0 to two and ages 3
014to five not reported in the Texas Public Education Information Management System, otherwise known as PES. For part three, only report data for children ages 0 to two and ages 3 to 5 not reported in PES that received Title One Part A. The three types of data reported for children ages 0 to two and ages 3 to 5 not reported in PS includes age, gender, and ethnicity. Please do not include numbers for students of any other ages or grade levels. TEA will use the PE's data collected for students enrolled and identified as receiving title one part A services for all other ages and grade levels. Depending upon the responses on the SC5000 of the ESSA consolidated grant application, one of the columns in this part may be disabled. Complete the enabled columns to report on student
015participation in the programs. For example, in this screenshot, the LEA will report schoolwide program campus data for children ages 0 to two and ages 3 to five not reported in PES that received Title One Part A services. The targeted assistance program column has been disabled because the LEA reported that they did not have any campuses operating a targeted assistance program in the reporting grant year on their SC5000. For part three section A for children's ages 0 to2 and 3 to 5 not reported in PES type the number of students who received title one part A services for part three section B for children ages 0 to two and ages 3 to 5 not reported in PES reported under age type the number of male and female student participants who received Title 1 Part A services
016in the program. For part three, section C, for children ages 0 to two and ages 3 to 5 not reported in PES, reported under age, type the number of student participants by ethnicity. Please note that the total under by age must equal the totals under gender and ethnicity as well. Now, let's take a look at part four, student participation for private nonprofit schools and local facilities for neglected. Depending on the responses in part one, lines three and nine, one or more of the columns in this part, which is part four, may be disabled. You are to complete the enabled columns to report on student participation in the programs noted. For example, if an LEA reported in part one zero in expenditures on line three, title one part A services to eligible private school students and
017zero in expenditures on line 9 services to students residing in local facilities for neglected. The fields for data entry will be disabled on part 4. If the LEA reported at least $1 on lines three and nine, then the LEA will be required to report participation numbers for students receiving Title One Part A services in private nonprofit schools and local facilities for neglected. Please note that the student participation numbers that are entered in this part are only for private nonprofit schools and/or local facilities for neglected. The three types of data reported for private nonprofit schools and local facilities for neglected includes age, gender, and ethnicity. Please note that if the fields are enabled, they cannot be left blank. Thus, you will need to type a zero in each of the fields where there are zero participants.
018For part four, section A, for the ages and grades listed, type the number of participants under private nonprofit schools. For part four, section B, for the ages and grades reported under grade, type the number of male and female student participants by grade under participant private nonprofit schools. For part four, section C, for the ages and grades reported under grade, type the number of student participants by ethnicity under private nonprofit schools. Please note that the total under grade must equal the totals under gender and ethnicity under private nonprofit schools. For part four section A, for the ages and grades listed, type the number of participants under local FAC facilities for neglected. For part four section B, for the ages and grades reported under grade, type the number of male and female student participants by grade under
019local facilities for neglected. For part four, section C, for the ages and grades reported under grade, type the number of student participants by ethnicity under local facilities for neglected. Please note that the total under grade must equal the totals under gender and ethnicity under local facilities for neglected. Let's now take a look at part five, program compliance selfch check. Documenting overall compliance for a program requirement may require several forms of documentation to be maintained locally and available upon request by TEA and/or an auditor. The compliance items listed are a selection of program compliance requirements for compliance reporting purposes and not an all-inclusive listing of all the requirements for a particular program. For a complete listing of all the program compliance requirements, please see the program specific provisions and asurances. Additional guidance concerning program requirements can
020also be found in the Title One Part A program guide. Please note that the instructions that follow do not include an overview of all the program compliance selfch check items that are included in the report. The instructions that follow simply go over the various reporting options. For a complete listing of all the program compliance self-check items, please reference the program compliance selfch check guide. Part five includes 16 program compliance selfch check items in the following categories. LEA program plan, parent and family engagement, campus schoolwide program plan, supplement not supplant, and targeted assistance program eligibility. Beginning with the 2024 2025 compliance report, two selfch check items related to title 1 part A campus allocations have been added for LEAs and fiscal agents. Each program selfch check item has the following options. A in compliance with the
021listed strongest documentation recommended. B, not in compliance with the area and the LEA or fiscal agent would provide a plan to meet the requirement in the following year or C not applicable which is only available for identified program requirements. This change to the program selfcheck items applies to fiscal agents of an SSA for a respective program on A. If the fiscal agent reports in compliance, that means that all members of the shared services arrangement are in compliance with the requirement. On B, if the fiscal agent reports not in compliance, the fiscal agent will be required to submit a plan to meet compliance the following year. In addition, the fiscal agent will also be required to list only the members that are not in compliance with the item. Members not listed will be considered in compliance.
022The format for listing members that are not in compliance is the six-digit county district number followed by the district name. This portion of section B is not enabled for independent LEAs. It only applies to fiscal agents of a shared services arrangement. C not applicable is an option that is available only for those requirements that have have been identified by TEA as having acceptable reasons for be being considered not applicable. The program selfch check items section of the compliance reports format has been changed for fiscal agents only. For each program self-check item, the LEA or fiscal agent is required to self-report program requirement compliance as an independent LEA or as a fiscal agent to include compliance of the members of shared services arrangements. What is meant by incompliance? The LEA or fiscal agent assures that the
023LEA or fiscal agent has the strongest documentation recommended readily available as evidence that the requirement was met in the current reporting year or the LEA or fiscal agent has other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. For fiscal agents, the incompliance reporting assures that it has documentation for all members of the SSA. What is meant by not in compliance? The LEA or fiscal agent assures that the LEA or fiscal agent is out of compliance and does not have the strongest documentation re amended readily available as evidence that the requirement was met in the current reporting year. The LEA or fiscal agent will be required to provide a plan
024to meet compliance the following year. For fiscal agents, reporting not in compliance means that one or more shared services members is out of compliance. The fiscal agent will be required to provide a list of the shared services members that are out of compliance. This feature is not enabled for LEAs. What is meant by not applicable? This option only displays when a requirement may have a circumstance that is identified by TEA as not applicable. The LEA or fiscal agent assures that only the listed reasons apply. No other reason is acceptable. Now let's take a look at the final part of the PR 1000 part six additional information. Part six is optional. In part six, the LEA can type any additional information that is applicable to the PR1000 compliance report that they would like to share with
025TEA andor document on the report. Although data can be saved periodically as you enter data throughout the report by clicking on the save button, be sure to click the save button at the end of your data entry and before moving to another schedule of the compliance reports. The following items have been selected for inclusion in the PR 1000 LEA program plan. Three items. Parent and family engagement. Seven items. Campus schoolwide program plan. Four items. Supplement not supplant. One item. Targeted assistance program eligibility. One item. And campus allocations two items. The program compliance selfch check items come from various sections in the title one part a statute. There are items from section 1112 local educational agency plans. There are items from section 1114 schoolwide programs, section 1115 targeted assistance schools, section 1116 parent and family engagement.
026and section 1118 fiscal requirements. The self-check items noted in part 5A for the LEA program plan come from section 1112 of the title one party a statute. For the LEA program plan, LEAs will report compliance on timely and meaningful stakeholder consultation. the statutory required descriptions and plan review and revision. Compliance item one under the LEA program plan is timely and meaningful stakeholder consultation. This requirement is found in SS section 1112A1A. The statutory language mentions that the LEA title one part A program plan has been developed with timely and meaningful consultation with teachers, principals, other school leaders, paraprofessionals, specialized instructional support personnel, charter school leaders in an LEA that has charter schools, administrators, including administrators of programs in other parts of Title One such as Title One Part C and Title One Part D, other appropriate
027school personnel, and with parents of children in schools served under Title One Part A. The LEA response choices for this item are in compliance or not in compliance. The strongest documentation recommended for LEAs to have in their possession includes the copy of the LEA's Title One Part A program plan and meeting agendas, meeting minutes or notes, and documentation of attendance, documenting timely and meaningful stakeholder consultation in the development of the LEA Title One Part A program plan, and any other consultation documentation used to consult with the required stakeholder groups if applicable. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The second compliance item under
028the LEA program plan are the required descriptions noted in ESSA section 1112B 1 through13. The LEA Title 1 Part A program plan must include the statutory required descriptions that are noted in section 1112B. For this compliance item, the LEA response choices are either in compliance or not in compliance. The strongest documentation recommended is the copy of the title one LEA program plan that includes the statutory required descriptions. Please note that the LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with this program requirement. The third compliance item related to the LEA program plan is related to plan review and revision that can be found in SS section 1112A5. The statutory
029language mentions that the LEA shall periodically review and as necessary revise the Title 1 Part A program plan. The response choices for this compliance item are in compliance or not in compliance. The strongest documentation recommended includes the copy of the LEA's Title One Part A program plan and meeting agendas, meeting minutes or notes, and documentation of attendance documenting annual review of the LEA Title One Part A program plan. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with this particular program requirement. Part 5B, parent and family engagement, includes compliance items that can be found in sections 1112 and 1116 of the Title One Part A statute. Part 5B includes
030seven different compliance items related to parent and family engagement. The LEA written PFE policy, the annual evaluation of the LEA written PFE policy, the campus written PF policy development, distribution, and availability, annual title one part A meeting, the school parent compacts, LEA and campus personnel parent engagement training, and the parents right to know as it relates to teacher qualifications. The first compliance item under parent and family engagement is related to the LEA written parent and family engagement policy as cited in SS section 1116A2. The statutory language mentions that the LEA has a written parent and family engagement policy that is incorporated into the LEA's plan developed under section 1112 and establishes the LEA's expectations and objectives for meaningful parent and family involvement. The LEA response choices for this item include in compliance or not in
031compliance. The strongest documentation recommended is a copy of the LEA's written parent and family engagement policy that is incorporated into the LEA's Title One Part A program plan developed under section 1112. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with this program requirement. The second compliance item under parent and family engagement is the annual evaluation of the LEA written parent and family engagement policy. This requirement can be found in ESSA section 1116A2D. [Music] The statutory language references that the LEA conducts with the meaningful involvement of parents and family members an annual evaluation of the content and effectiveness of the parent and family engagement policy in improving the academic
032quality of all Title One Part A schools served. The response choices for this compliance item are in compliance or not in compliance. The strongest documentation recommended includes meeting agendas, meeting invitations, meeting minutes or notes, and documentation of attendance, documenting participation of parents in the annual evaluation of the content and effectiveness of the parent and family engagement policy at the district level and a copy of such annual evaluation. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with this program requirement. The third compliance item under parent and family engagement is the campuswritten parent and family engagement policy. its development, distribution, and availability. This requirement can be found in section 1116B1.
033The statutory language references that each school served under title one part A shall jointly develop with and distribute to parents and family members of participating children a written parent and family engagement policy agreed on by such parents. Parents shall be notified of the policy in an understandable and uniform format and to the extent practicable provided in a language that parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school. The LEA response choices for this compliance item are in compliance or not in compliance. The strongest documentation recommended would be that for each title one part A campus within an LEA, there is a copy of the written parent and family engagement policy that includes the method of policy distribution to
034parents and family members of participating students, evidence of availability to the local community, and the languages in which the policy is made available to parents and meeting agendas, meeting minutes or notes. Documentation of attendance, documenting participation of parents in the development of the policy, and periodic updates to the policy to meet the changing needs of parents and the school. In addition to the documentation referenced in the previous slide, the LEA shall also have any other consult consultation documentation used to consult with parents in the development of the policy if applicable and evidence of policy distribution to parents and family members of participating students and evidence of availability to the local community. The LEA may have other documentation that potentially might show compliance in the event of an audit. TEA or audit staff would make the
035final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. Also again to reference and reiterate that this compliance item is related to every title one part A campus that is served within an LEA. In order for an LEA to mark that they are in compliance, they must have the strongest documentation recommended available for TEA andor an auditor upon request when reporting in compliance for all campuses. The fourth compliance item under parent and family engagement is the annual title one part A meeting that can be found in ESSA section 1116DC1. Statutory language references that each title one part A campus is required to convene an annual meeting at a convenient time to which all parents of participating children shall be invited and encouraged to attend. to inform parents of their school
036participation under title one part A and to explain the requirements of this part and the right of the parents to be involved. Please note that TEA requires that the annual meeting be offered on more than one day and at more than one time so that parents have more than one option to attend. The LEA responses for this compliance item includes in compliance or not in compliance. An LEA should ensure that they have the strongest documentation recommended for each title one part A campus within their LEA to be able to report in compliance. The documentation recommended includes meeting invitations, agendas, and meeting minutes or notes that document what was shared at the meeting and documentation of attendance documenting attendance of parents. The LEA may have other documentation that potentially might show compliance. In the event of
037an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The fifth compliance item under parent and family engagement are the school parent compacts. This requirement can be found in SS section 1116D. [Music] The statutory language references that the LEA has school parent compacts at each title one part A campus that outline how parents, the entire school staff and students will share the responsibility for improved student academic achievement and the means by which the school and parents will build and develop a partnership to help children achieve the state's high standards. The LEA response choices for this compliance item are in compliance or not in compliance. The strongest documentation recommended that an LEA should retain locally is for each title one part A
038campus. So, in order for an LEA to report in compliance for each title one part A campus, they shall have a copy of the school parent compact and meeting minutes, meeting agendas, and documentation of attendance documenting participation of parents in the development of the compacts and any other consultation documentation used to consult with parents in the development of the compact if applicable. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The sixth compliance item under parent and family engagement is the LEA and campus personnel parent engagement training that can be found in ESSA section 1116E3. The statutory language references that the LEA and title one
039part A campuses shall educate teachers, specialized instructional support personnel, principles and other school leaders and other staff with the assistance of parents in the value and utility of contributions of parents and in how to reach out to, communicate with and work with parents as equal partners. implement and coordinate parent programs and build ties between parents and the school. The LEA response choices for this compliance item are in compliance or not in compliance. The strongest documentation recommended would be for each title one part A campus to have training and meeting agendas, meeting minutes or notes that document the content of the training, and documentation of attendance that show evidence of attendance for teachers, specialized instruction support personnel, principles, other school leaders, and other staff, and evidence that the meeting or training was provided with the assistance
040of parents. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirements. The seventh and final compliance item under parent and family engagement is a parent's right to know as it relates to teacher qualifications. This requirement can be found in section 1112E1A. The statutory language references that at the beginning of each school year, a local educational agency shall notify the parents of each student that the parents may request and the agency will provide to the parents on request and in a timely manner information regarding the professional qualifications of a student's classroom teacher and or teachers. The LEA response choices for this compliance item are in compliance or
041not in compliance. The strongest documentation recommended is official auditable correspondence, a newsletter, a website or student handbook used to distribute information on the right to request the professional qualifications of the students classroom teachers. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirements. Part 5 C campus schoolwide program plan references compliance items that can be found in section 1114 of the title one part A statute that's related to schoolwide programs. There are four compliance items related to the campus schoolwide program plan. comprehensive needs assessment, coordination and integration, stakeholder involvement, and availability of the plan. The first compliance item under the campus schoolwide program plan is related
042to the comprehensive needs assessment process. This requirement can be found in section 1114B6. The statutory language references that the title one part a schoolwide program is based on a comprehensive needs assessment of the entire school that takes into account information on the academic achievement of children in relation to the challenging state academic standards. Particularly the needs of those children who are failing or at risk of failing to meet the challenging state academic standards and any other factors as determined by the local educational agency. For this compliance item, the LEA response choices are in compliance, not in compliance, or not applicable. An LEA would report not applicable if they do not have any campuses that are operating a schoolwide program within their LEA. If the LEA has at least one schoolwide program campus, then they would
043be required to respond with incompliance or not in compliance for this particular requirement. The strongest documentation recommended would be maintained locally for each title one schoolwide program campus. In order for an LEA to report in compliance, they are reporting that for each Title One Part A schoolwide program campus within an LEA, that the campus has a description of the campus's comprehensive needs assessment, that includes the dates the CNA was developed or the dates that the CNA was reviewed and revised for the current school year, the list of stakeholders involved, that includes the individuals by name and their roles, areas examined, and a listing of the multiple data sources analyzed. Additionally, they should have meeting agendas, meeting notes, and documentation of attendance documenting alignment with the campus's CNA process description. In addition to the strongest documentation
044recommended on the previous slide to demonstrate compliance for this requirement, the campus should also have their campus schoolwide program plan that includes a summary of the CNA results and evidence of the use of those results to determine program activities. And in addition to the documentation referenced on the last two slides for each title one part a schoolwide program campus, there should also be evidence that program evaluations of the schoolwide program plan from prior years are part of the CNA process to determine effectiveness and to inform decisions concerning program implementation. The LEA may have other documentation that potentially might show compliance in the event of an audit. DEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The second compliance item under campus schoolwide
045program plan is related to coordination and integration. This requirement can be found in ESS section 1114B5. The statutory language references that the Title One Part A schoolwide program plan is developed in coordination and integration with other federal, state, and local services, resources, and programs such as programs supported under this act. Violence prevention programs, nutrition programs, housing programs, Head Start programs, adult education programs, career and technical education programs, and schools implementing comprehensive support and improvement activities, or targeted support and improvement activities under section 1111D. The LEA response choices for this compliance item are in compliance, not in compliance, or not applicable. If an LEA does not serve any campuses in their Title One program with a schoolwide program, then not applicable would be the acceptable response. However, if an LEA has at least one campus that
046operates a schoolwide program, the response should be in compliance or not in compliance. For the strongest documentation recommended, the LEA for each title one part A schoolwide program campus shall have the campus schoolwide program plan showing evidence of coordination and integration documented with applicable program descriptions and outlining use of funds and meeting agendas, meeting minutes notes and documentation of attendance from the campus planning process showing evidence of such coordination and integration. The LEA may have other documentation that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The third compliance item under campus schoolwide program plan is stakeholder involvement. This requirement can be found in section 1114 B2. The statutory language references that
047an eligible school operating a schoolwide program shall develop a comprehensive plan that is developed with the involvement of parents and other members of the community to be served and individuals who will carry out such plan including teachers, principles, other school leaders, pair professionals present in the school, administrators, including administrators of programs described in other parts of this title such as Title One Part C and Title One Part D, the local educational agency to the extent feasible, tribes and tribal organizations present in the community, and if appropriate, specialized instructional support personnel, technical assistance providers, school staff, if the plan relates to a secondary school, students, and other individuals determined by the school. Similar to the other two compliance items, the LEA response choices for this item are incompliance, not in compliance, or not applicable. Not applicable
048would be an acceptable response for an LEA that does not have any campuses that operate schoolwide programs within the LEA. The strongest documentation recommended for each title one part a schoolwide program campus includes the campus schoolwide program plan showing a listing of the stakeholders involved in the development of the schoolwide program plan that includes the individuals by name and their roles and meeting agendas, meeting notes and documentation of attendance from the campus planning process that shows evidence of required stakeholder involvement in the development of the schoolwide program plan. In addition to the strongest documentation recommended that was referenced in the previous slide for each title one part a schoolwide program campus, the campus shall have any other documentation used to involve the state the required stakeholder groups if applicable. The LEA may have other documentation
049that potentially might show compliance. In the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. The fourth and final compliance requirement under the campus schoolwide program plan is availability of such plan. This requirement can be found in section 1114B4. [Music] The statutory language references that the title one part A schoolwide program plan is to be made available to the LEA parents and the public and the information contained in such plan shall be in an understandable and uniform format and to the extent practicable provided in a language that parents can understand. Similar to the other three campus schoolwide program plan compliance items, the response choices for this item are in compliance, not in compliance, and not applicable. It would
050be acceptable to respond with not applicable if an LEA does not have any campuses that are operating a schoolwide program. Otherwise, if the LEA has at least one campus operating a schoolwide program, they are to respond with incompliance or not in compliance for this requirement. The strongest documentation re recommended is that each title one part a schoolwide program campus shall have evidence of plan availability to the LEA parents and the public which may include posted on the campus and/or LEA website. Hard copy available at the campus front desk, public library or other public place or hard copy made available at the request of the LEA, a parent or the public. Additionally, they shall have evidence of plan availability in multiple languages if applicable. The LEA may have other documentation that potentially might show compliance. In
051the event of an audit, TEA or audit staff would make the final determination concerning whether the documentation is sufficient to demonstrate compliance with the program requirement. Part 5D, supplement not to plant, will reference a requirement noted in section 1118 of the title one part A statute. There is one compliance item related to supplement not to plant and that is the methodology or statement of exemption. The methodology or statement of exemption can be found in ESSA section 1118B. The statutory language references that the LEA has either a formal supplement not supplant methodology for distributing state and local funds in order to ensure that each title one campus receives all of the state and local funds that it would receive in the absence of title one funds or it has a formal statement of exemption. The LEA
052response choices for this compliance item are in compliance or not in compliance. The strongest documentation recommended is a copy of the SNS methodology and summary pages from the general ledger showing the total budget amount allocated to each campus or a copy of the statement of exemption. Part 5E, targeted assistance program eligibility, references a requirement in section 11:15 of the title one part A statute. The compliance item is a targeted assistance program eligibility student identification criteria. The targeted assistance program eligibility student identification criteria requirement can be found in section 1115 C1A. The statutory language references that for a title 1 part A targeted assistance program. The LEA identifies children not older than age 21 who are entitled to a free public education through grade 12 and children who are not yet at a grade level at
053which the local educational agency provides a free education. The compliance responses for this particular item are in compliance, not in compliance or not applicable. not applicable would be an acceptable response for LEAs that do not have a campus that operates a targeted assistance program. The strongest documentation recommended for each title one part A targeted assistance program campus includes the description of the LEA selection criteria and the description of how the campus has supplemented the LEA's criteria if applicable. The criteria must be multiple educationally related objective criteria except that children in preschool through grade 2 shall be selected solely on the basis of criteria including objective criteria established by the LEA which may include teacher judgment, interviews with parents or other developmentally appropriate measures. Part 5F, campus allocations, references requirements found in section 1113 of the
054Title One Part A statute. The two selfch check items concern how LEAs allocate Title One Part A funds to campuses. The first compliance item concerning the allocation of funds to campuses is from section 1113 C1. The statutory language requires that the LEA allocate title one part A funds to eligible school attendance areas in rank order on the basis of the total number of children from lowincome families in each area or school. The compliance responses for this item are in compliance or not in compliance. For documentation, the LEA should maintain a spreadsheet showing the campus names, campus numbers, enrollments, numbers of low-income students, low-income percentages, per pupil amounts, and the total amounts of title one part A campus allocations for all Title One Part A served campuses. Please note that the campus status, the campus enrollment,
055and the low-income percentages should match what was reported on the most current SC5000. The ALEA should also be able to produce relevant pages from its general ledger, showing that the Title One Part A campus allocation amounts were budgeted for the campuses. The second compliance item in this section deals with 125% special allocation rule which can be found in section 1113 C2A. The statutory language requires that if the LEA is serving any campus with less than 35% poverty, the per pupil amount of funds allocated to each school attendance area or school shall be at least 125% of the per pupil amount of funds an LEA received for that year under the poverty criteria described by the local education agency plan. The response choices for this compliance item are in compliance, not in compliance, and not applicable.
056The LEA would be able to select not applicable if all of the campuses it is serving with Title 1 Part A funds are at least 35% poverty or higher. The statute specifies the calculation for determining the 125% per pupil amount. The LEA must take its total title one part A entitlement amount before any reservations are made and divide it by the number of public school and private school lowincome children. Then multiply that result by 125%. For documentation, the LEA should have a spreadsheet showing this calculation. The LEA should also maintain a spreadsheet showing each campus name, campus number, enrollment, number of low-income students, lowincome percentage, the 125% per pupil amount, and the amount of the total Title One Part A campus allocation for all Title One Part A campuses that are served. Please note that
057the campus status, enrollment, and low-income percentages should match what was reported on the most current SC5000. The LEA should also be able to produce relevant pages from its general ledger, showing that the 125% Title One Part A campus allocation amounts were budgeted for all of its Title One Part A campuses. This concludes a portion of the presentation that goes over the program compliance selfch check items that have been selected for inclusion in the ESSA consolidated compliance report PR 10000 for the title one part A program. There are several resources that you might find helpful in completing the PR 1000 title one part A compliance report. You can access the compliance report web resources web page that includes a mockup of the PR-1000, the program compliance selfch check guide, instructions document, and instructions videos. An additional
058resource is a title one part A program guide that has information related to all the title one part A compliance requirements. You can also reach out to your regional education service center title one part A program staff. They are able to provide technical assistance and support on a number of topics noted on this slide. In particular, they are able to provide technical assistance and support on the ESSA consolidated compliance reports. They can also assist you with your plan for meeting compliance in the following year if you reported not in compliance for any of the program compliance selfch check items. This concludes the presentation related to the title one part a PR 10000 compliance report that is part of the ESSA consolidated compliance reports. Please reach out to us in the federal program compliance division if
059you have any questions or if you need additional information.