001Hello, my name is JJ Sanchez and I am a member of the grant negotiation team. Today I'll be taking you through actions that you could take prior to completing the application as well as required schedules that will need to be completed before you are able to access the 2025 2026 special education consolidated grant application federal. Once I have completed my portion of the training, my colleagues Lori Markort, Tammy Michaels, and Kelly Mama will take you through the process of completing the 2025 2026 special education cas grant application federal. This presentation is being presented as a recording. Before we get started, please note that the information being presented is general information based on the agency's current understanding of the subject matter. It is subject to change. It does not constitute legal advice and you're advised to
002seek your own legal counsel before acting on any information or guidance being presented. The Texas Education Agency, TEA, does not permit thirdparty recording or the use of artificial intelligence AI summary services during its grants related trainings. The agenda for today's training will touch on the following topics. Preparations you should take before starting on your application. completing the SC50003 formula grants consolidated schedule, completing the GS2200 applicant designation and certification ADC. Then we will go over completing the application schedules as well as review updates to the 2025 2026 special education consolidated grant application federal, the budget schedules, and finally important resources related to special education consolidated grant application federal. Next, we'll be looking at some steps you usually want to take prior to application opening or as early as possible. Here are some preparations to take before
003starting the application. Update information in Aztec. School systems and campus information in Aztec should ideally be updated by early April 2025. Verify staff has teal and egrants access. It is best to get access as early as possible between April to May. So, if you haven't done so, we suggest you doing it now. Coordinate with other staff members. Set up time and communicate with those who have information that will help you complete the application. Obtain a copy of the most recently approved 2024 2025 special education consolidate grant application federal. Review the application and any negotiation items. Once the application has been reviewed, use it to help complete the 2025 2026 grant application. Coordinate and update egrants contacts for special education, ESSA, and Perkins. As a reminder, be sure to use Chrome as your internet browser. EA's
004homepage can be very helpful. You can access TA's homepage at tea.exas.gov. [Music] Several items that will be discussed in today's presentation are located at the top of the page in the popular applications ribbon such as Azte grant opportunities and tail login. Also, please be sure to take note of the finance and grants tabs in the middle of the page. Hover over that tab and you'll be able to locate more information about grants and grants administration. Let's start by looking at Aztec. Once you have selected the Aztec link, it will take you to the ASTED web page or Texas education directory. Once you are on this page, you can search for and review your district and campus information. Make sure to check and update campus information if needed. Check and update campus grades span. Also check
005and update school systems information. If updates need to be made, contact your Aztec administrator. Next, be sure all staff that need access to TIL and eGrants have access or get access as early as possible. Make sure new and existing staff have the correct roles for completing the application. By selecting the TIL login link on the popular applications ribbon of TEA's homepage, you'll be taken to the TEA login screen. On the tea login TIL screen, if you don't have a TIL account, click on the request new user account link above the username. You'll be redirected to a screen to provide information and submit your request. If you already have an account, this is the screen where you will log into TIL and access egrants. If you have a new superintendent or designate who will be the
006grantee official certified submitting the application, work with them to get their access to TIL as early as possible. Program staff and or grant writers should know who the grantee official is. So once they have completed the information the application they can notify and follow up appropriately with the grantee official to be sure that the application has been submitted to TEA in a timely manner. Clean up and delete old access. Maybe someone has been promoted and or just has multiple roles for some reason. Review staff's roles periodically and delete roles that are no longer applicable to a person's position and duties. If you are requesting access through TIL, there are several applications you can request. you will need to request egrants access. Now let's talk about egrants roles and privileges. This table shows you specifically the
007egrants roles in blue on the left that have different capabilities based on the different areas tabs of egrants in black along the top. For example, in the contacts tab of egrants all roles except granty viewer can modify information. Another example, if you are in the special collections tab working on the SC50003, only a grantee official or grantee manager can submit changes. Please note, once you are working on the grant application, the egrants tab, only the grantee official can submit the original application. If you need assistance in identifying the proper role, contact the TEA grant negotiator assigned to your region. We'll provide more information on how to contact your negotiator when we get to the grant resources section. When requesting access to egrants, the correct CDN and vendor ID number will be needed. The vendor ID
008number must be a 10-digit number. For school systems, it will usually begin with a one followed by the school systems federal employment ID number. For a few charter schools operated by university, the ID number will usually begin with a three followed by the school systems federal employment ID number. The same 10-digit vendor ID number is also used to access ER for payment request. Start early and coordinate with others who will aid in completing the special education consolidated grant application. Federal collaborate with ESA and Perkins staff members who also have a stake in completing the contact information and SC50003. More on this in a moment. Work with business office staff to be sure items budgeted in the application are properly coded. For example, knowing your school systems capitalization level is key for properly budgeting supplies and
009capital outlay. Knowing your school systems capitalization level may help to avoid amendments later in the year. Work with those involved with the needs assessment and properly document activities in the grant application. Fiscal agents need to begin communicating and setting up agreements with member districts. If you need a list of your SSA members, access your current special education consolidated grant application federal. On the BS60001 program budget summary, there is a button that will produce a report of your current SSA members. Finally, consider processes specific to your school system. If there's anyone else you need to coordinate with, start early and set up time with them. Also a copy of the most recently approved copy of the 2425 special education consolidate grant application federal review the negotiation notes in the GS2300 negotiation comments and confirmation schedule and
010based upon those notes improve the information included in this year's 2025 2026 special education grant application federal. This should reduce negotiation time and help everyone receive their awards more quickly. To obtain a copy of the most recently approved copy of the 2425 special education consolidated grant application federal, go to the document library tab and select the 2024 2025 school year. Under grant program, select the 2024 2025 special education consolidated grant application federal. Then select grant application and click on the blue search radio button. Updating your egrants contacts. You do not need to wait until the grant application is launched by TEA to update the contacts information in eGrants. This tab is available to update at any time. Remember, this is not just for the special education grant application. Information in the contacts tab includes ESSA
011and Perkins contacts. Be sure to include the grantee official who will be certifying and submitting the SC50003 ADC and grant application. also the primary and secondary contacts for your special education grant application federal as well as others who may submit negotiation responses for the original grant and or amendments. There is a training video available online if you need assistance updating your egrants contacts. If you need to add, edit, or remove a contact, you can do so by clicking the contacts tab at the top left of the page. Once clicked, you will see the add, edit, and remove buttons at the bottom of the screen. Once you have clicked the add button, you'll be prompted to enter the new contacts information. There's also a video with step-by-step instructions on how to add, edit, and remove contacts
012on the TEA website under the grants administration. The SC50003 is a consolidated schedule that contains the guidelines and assurances for sped federal, sped, state, ESSA, and Perkins. We will talk about completing the SC50003 over the next couple of slides. In order to access the SC50003, you will need to log into Teal. Once you are logged into Teal, you will find a list of applications such as eGrants, special education reports, expenditure reporting, and GFFC reports. In the eGrants application section, select the eGrants role that will permit you to work on the special education solidate grant application federal. For example, school system staff may have grantee viewer role and grantee manager role. The viewer role will only allow you to look at the contacts list, but the grantee manager role will permit you to edit the contact
013information. Once in egrants, enter your county district number in the box located on the top right corner of the screen. The SC and SC50003 stands for special collection. Therefore, you will find the SC50003 under the special collections tab. Select the SC50003 formula grants consolidated schedule link from the list and start reviewing the information and make updates as appropriate. When completing the SC50003, all three grant programs sped ESA and Perkins will need to include any barriers to equitable access and participation for groups receiving services. Be sure to allow the ESSA and Perkins grant program staff to complete this section before it is certified and submitted. is acceptable to select no barriers. All three grant programs, special education, ESSA, and Perkins will need to review the general guidelines, provision asurances, department of suspension, lobbying certification, and program
014specific guidelines and provisions and asurances. Once all the program staff for sped SM Perkins have completed and reviewed parts one and two, the authorized official will need to certify and submit the SC50003. Complete the information in the authorized official section by selecting the appropriate person under select contact. The submitter information will be completed by the system once the certify submit button is selected. The next form you will need to complete is the applicant designation and certification or ADC. You will log in through till and select the egrants role that permits you to complete the ADC. Once in egrants, enter your CDN as described previously for the SE50003. This time you will select the grants tab to find the 2526 special education consolidated grant application federal. Click on the special education grant and there will be
015a list where you can select the special education applicant designation and certification form. R1 designation. Select the radio button for how you will apply for each funding source. You can either apply on own as an independent, apply as a fiscal agent of a shared services arrangement, not apply at all, or apply as a member of a shared services arrangement. A shared services arrangement is a group of eligible school systems working together on a grant. If you are in an SSA, you must allow your fiscal agent to select a designation first. We will talk more about this later. It is also very important to identify if you will not be applying for a source of funds. If you are not eligible or do not have any funds for a specific program or funding source, that line
016will be disabled and grayed out. In part two, the authorized official should review the certification incorporation statement. Select the authorized officials name from the drop-own menu under select contact or add a new contact if needed and then select the certify submit button to submit the application to TEA. The submitter information will automatically populate once the certify submit button has been selected. If you are in an SSA certifying submitting the ADC means that you have a written agreement in place. The certification language also states that SSAs must remain in effect for the duration of the project period. Certify and submitting the ADC means you agree with these statements. Now, I want to go back and talk a little bit more about SSAs and the application. Again, an SSA is a financial arrangement between a group of
017eligible school systems to work together on a grant. The SSA members designate the fiscal agent to be ultimately responsible for conducting administrative duties, including submitting the grant application for its members. The ADC is important for all applicants, especially SSAs. It determines whether you have an independent application. If you apply as a member of an SSA for all fund sources, you will not have an independent application. If you are in an SSA, the ADC determines where your funds go. Your allocation will go to the fiscal agent you select from the drop- down menu. If you select the wrong fiscal agent, your funds are tied to the entity you selected. The fiscal agent of the SSA must complete the ADC form first and select apply a fiscal agent of SSA. Then the members of the SSA will
018need to complete their ADC. They will select apply as member of SSA and designate the fiscal agent by selecting their name and county district numbers CDN from the drop-own menu. If a member district does not see their fiscal agent in the drop- down menu, they will need to contact the fiscal agent. Just one final note as we discussed SSAs and the application. We talked a little bit about the requirement to have an SSA agreement. The SSA agreement should describe all processes and procedures to be followed by the SSA, including what happens to any remaining funds when a member leaves the SSA. If an SSA discovers that they need to make funds available to a member who left the SSA, contact TEA Grants Administration Division for further instructions. This completes my portion of the presentation. I
019will now turn the presentation over to my colleague Lori Marquort, who will walk you through the general application schedules and the program schedule. My name is Lori Markwart and I'm in the grants administration division. Now I will walk you through completing the application schedules. Once you have completed the ADC and certified it, the application will be available to complete. Click on the special ed consolidated grant application federal and you will see the table of contents. Once you are on the table of contents page, you will be able to see all of the schedules that need to be completed. You will want to fill out the GS2100 applicant information schedule first. Now, let's talk about the GS2100 applicant information schedule. Part one includes the organization information and the unique entity identifier number, also called the UEI
020number. If you need to apply for a UEI number, please go to sam.gov and follow the instructions. Part two of the GS2100 schedule displays the applicant information, including primary and secondary contacts for the grant. Because these individuals will be the first point of contact if negotiation is required. Please make sure their contact is correct and up todate. Remember you can add, edit or delete contacts by going to the contacts tab in eGrants. This schedule can be updated at any time without completing an amendment. Now let's discuss the GS2300 negotiation comments and confirmation schedule. This schedule is used by TEA to communicate with applicants. When revisions to the application are required, the TEA staff member may enter information under part one, general comments, and will provide specific notes under part two, negotiation items about the changes
021needed. Review each negotiation note and revise the schedule as indicated. Respond with your own comments in the grantee comments section. If necessary, click LEA completed change when you have edited the schedule. Then click save to complete the schedule. Next, we will talk about the GS2900 purpose of amendment schedule. Part one, amendment justification. A required postawward compliance amendment. Only click on the yes radio button if the amendment is being submitted because it was requested by TEA's postawward compliance review unit. Otherwise, always click on the no radio button. B. Amendment justification. Provide a brief description of each change and a reason for each change. Note, do not include brand names, specific vendor names, dollar amounts, or calculations as part of your descriptions. Part two, confirmation of understanding of stated terms. Confirm your understanding of the stated terms
022by checking the yes box at the bottom of the schedule. Click save. Once saved, be sure to update the application schedules. The special education consolidated grant application federal has one program schedule, the PS3502 private nonprofit schools participation schedule. Part one of the schedule lists exceptions for the PS3502 schedule. If the grantee is an open enrollment charter school or if there are no private schools, including homechools located within the legal boundaries, the grantee will check one of the two options. The rest of the schedule will close and you can move on to the next schedule. Otherwise, the grantee must complete the remainder of the schedule. Let's go to part four and talk about proportionate share calculations. Please note that line two should be greater than line three. Line two equals students ages 3 through 21 in
023public schools on the last Friday in October 2024. Line three equals students ages 3 through 21 in private schools on the last Friday in October 2024. Just a reminder that this information is taken on a certain date. So this schedule does not need to be amended to update these numbers. Part A was for idea B formula and part B is for idea B preschool. Again, line two should be more than or the same as line three. The system will provide an error message if line three is greater than line two for part A and part B. Line two is students ages 3 through 5 in public schools on the last Friday in October 2024. Line three is students ages 3 through 5 in private schools on the last Friday in October 2024. Now we will
024look at part six, services. In this section, the grantee must describe how they determine which private school students to serve. The grantee must provide a few sentences describing their consultation process. For example, the grantee can state that they met with private schools and determined that speech services were the greatest need and because of their consultation process, they will serve private school students that need speech services. Part seven is in regards to consultation process documentation. The grantee is able to select more than one selection under part 7 if they apply. Documentation of the attempts made to obtain written affirmation must be attached if the second checkbox is selected. This documentation should include a description of the attempts the LEA made to acquire written affirmation from private schools that timely and meaningful consultation occurred. If the private
025school did not sign that they receive consultation, we have a private school consultations template. If you do not have a copy of this template, please contact your regional negotiator to request a copy. This slide is in regards to how to assist you in attaching documentation in egrants. For example, if you need to attach the private school consultation form because you selected the second box under part 7 on the PS3502, step one, click on attach files button that is located next to the view errors icon on the table of contents page. This will open the attach file page. Then the instructions will guide you on how to attach your document. Make sure the file is saved to your computer before attempting to upload the document. I will now hand it over to my colleague Tammy Michaels
026to go over the budget schedules. Now that we have gone over the special education federal grant application program schedules, let's look at the budget schedules. The BS60001 schedule is the program budget summary. There are three fund sources in the special education federal grant. Idea B formula, IDEAB preschool, and IDEA B discretionary death. Depending on how the ADC or application designation form was completed and what fund sources the organization is eligible for will determine the available funding listed in part one, available funding. Part two is the detailed breakdown of how those funds will be used in the grant. Just like in previous years, CIS funds are no longer documented in the budget summary. CIS is only documented in the BS6016. I will be covering this in more detail when we review the BS 6016 schedule. Please
027note that as you enter information part two of the budget summary, funds will autopop populate in the appropriate supporting budget schedule. As a reminder, direct administrative costs are not allowable with idea B funds. This is why part C breakout of direct admin costs is hidden in the budget summary. Also note that although funds may not be budgeted for each fund source, in order to complete the application, each schedule must be opened and saved. Let's move on to the supporting budget schedules. Now we will go over the BS6101 payroll cost schedule. The BS6101 supporting budget schedule is for payroll cost. Part one of the schedule is prepopulated from the selections in the BS60001 program budget summary for each funding source. Again, if funds are not allocated for payroll cost in the budget summary, then just save
028the schedule. Part A. Remember administrative cost is not allowable with idea B funds. That is why part 2 A line one is grayed out. Part B and C require checks instead of documenting the number of positions. To complete the schedule, use the check boxes to indicate school systems positions and campus positions for being paid with grant funds. Be sure to select the check boxes under the appropriate fund source for the types of positions that you are budgeting in part two. Now, let's review the part three section in the payroll schedule. Part three of the BS 60101 covers substitutes, extra duty pay, and benefits. Line one is for schoolwide personnel. To give you some background on this, statute states that schoolwide programs may consolidate with other federal, state, and local funds. This is why the schoolwide
029checkbox is an option in the schedule. By selecting the schoolwide checkbox in part three, the grantee is indicating that they are consolidating either federal or federal, state, and local funds in the ESSA SE5000 schedule. Additionally, the grantee is indicating that the budgeted funds will be used to pay for personnel who provide services on schoolwide campuses, not coded 8911. In the next slide, I will go over the SC5000 schedule as it relates to the schoolwide checkbox. If the schoolwide checkbox is selected in part three, then the SC5000 must indicate one or more campuses designated as schoolwide and selecting consolidation of funds. Consolidation of funds is indicated in the ESSA SC 5000 by selecting either federal funds only or federal, state, and local funds. This image is an example of what the SC5000 should look like if
030the grantee decided to select the schoolwide checkbox on the sped consolidated grant part three payroll cost schedule. As a final reminder about part three, please note that this section is for positions not selected in part two. As a reminder, you may always click on the instruction button within each schedule to get additional information and guidance on completing the required information. This is a great resource available to assist you with completing the egrant schedules, especially if you are new. The instruction button is located on the upper right hand corner of every budget schedule. The next schedule we will review is the BS6201 professional and contracted services schedule. You'll notice that there are three parts in the BS6201 schedule. Let's first review part one of the schedule. If funds for for professional and contracted services were budgeted
031in the program budget summary, those funds are prepopulated in part one line remaining 6,200 costs that do not require specific approval. If the district needs to budget for specific costs, there are two ways to do so in the schedule. The first way is in part one, line one. There is the space to enter costs for rental or lease of buildings, space in buildings or land. If the district budgets funds in line one, the remaining 6200 line will automatically be reduced. The second way to budget for specific cost is in line two, professional and contracted services. Again, if funds are budgeted in line two, the remaining 6200 line will be reduced. If funds are budgeted in line to professional and contracted services, then there must be itemized funds in part three of the schedule. Now, let's
032discuss part two, direct administrative costs. Again, as direct administrative costs are not allowed to be charged to the grant, this section is closed. Part three of the professional contracted services allows you to itemize specific services. Notice that some of the specific costs have grayed out boxes. This indicate indicates that the cost is unallowable for this grant program. You may also review our detailed program guidelines that identify allowable professional and contracted services for guidance on allowable activities. You may find the program guidelines through the link provided under resources or through tea's website under grant opportunities. If the district has allowable itemized cost, please enter the funds for the service under the appropriate fund source. Note that we have added the following service under part three itemized professional and contracted services data records management system. If a
033particular professional consulting and/or contracted service is not listed in lines 1 through 29, type the title of the service in this section. Specify the purpose for this requested service and enter the amounts requested for the fund sources. Make sure the description is generic and the purposes related to special education. Now let's review the BS6401 other operating cost schedule. As a reminder, there is not a schedule for 6300 supplies and materials as they do not require specific approval. You may only budget supplies and materials in the BS601 program budget summary. As with other egrant schedules, unallowable activities are shaded in gray. If funds were budgeted in the program budget summary, they will appear in part one remaining 6,400 costs that do not require specific approval. If costs need to be itemized in lines 1 through 7,
034the funds will automatically be deducted from the amount in remaining 6400 costs. Documentation for lines 2, 4, and six pertain to participant support cost. The organization will retain this documentation internally and no longer submit these forms unless specifically requested for audit or monitoring purposes. There are justification forms available for out ofstate travel, educational field trips, and travel costs for officials in the forms for prior approval, disclosure, and justification link. Remember, you don't have to submit these forms as you did to us in the past. Just complete the forms and store them appropriately. Farms maintained locally must be provided to auditors and monitors upon request. Now let's move on to discuss the remaining costs that do not require specific approval. The final section of the BS641 is remaining 6400 costs that do not require specific approval.
035To identify if a cost does not require specific approval, please review pages 13 and 14 of the budgeting cost guidance handbook. items frequently budgeted and remaining cost are instate travel for employees, publication and printing costs plus many more. Because there is a line for out ofstate travel, people who are new at completing these forms expect a final line for instate travel. However, there isn't one. That is because instate travel does not require specific approval. These costs will be budgeted in remaining 6,400. The next schedule we'll discuss is the BS6501 debt services schedule. The debt services schedule includes both subscriptionbased information technology arrangements or speedas and capital lease liability cost. First let's discuss speedas. In part one line one you will enter the principal cost incurred during the beginning and ending dates of the grant period
036for speedas. Part two is where you will enter the description, fund source, start and end dates, and subscription costs for the speeda. Just to clarify, part one, you enter the amount for the speeda that was incurred during the grant application dates only, whereas in part two, you enter the amount for the full subscription cost. A few examples of speedas are service contracts, cloud computing, and routine maintenance. These subscriptions are for more than 12 months but less than 5 years. The following fields are unallowable with idea B funds for all three fund sources. You will also find that they are grayed out in regards to speedas and capital lease liability. Line two, speed of liability interest. Line four, capital lease liability interest. And line five, interest in on debt are all unallowable. Now let's discuss capital
037lease liabilities. Part one, line three is where you will enter capital lease liability principle. And in part three, you will enter the description, fund source, contract dates, and property value. A couple of reminders. Contract dates must include the current school year, and these costs are usually a 2 to threeyear agreement. The cost must be approved by TEA and be allowable. Now, let's discuss the BS6601 capital outlay schedule. [Music] If funds were budgeted for capital outlay in the BS60001 program budget summary, they will be prepopulated in line three and the total capital outlay cost line. Perger guidelines, items must be capitalized if they cost 10,000 or more per item and if they meet the district's capitalization level, whichever amount is less. Equipment is capitalized if it is a non-expendable tangible personal property with a useful life
038of one year or more and meets or exceeds the capitalization level. There are three ways to itemize costs within the capital outlay schedule. Again, if funds were budgeted for capital outlay in the program budget summary, funds will pop pre-populate in part one, line three for furniture, equipment, vehicles, or software cost in the total capital outlay cost line. If the district budgets items in lines one and two, line three will automatically be reduced. Line one is for budgeting special education related library books or media controlled by the library. Line two is for cost to upgrade or improve um equipment purchased through the previous year's special education funding. Line three functions a little differently as the district must itemize these cost in part two of the schedule and the cost of these items must equal the amount
039budgeted in line three. If funds are budgeted in part one, line three, these costs must be itemized in part two. Examples include special education related furniture, equipment, vehicles, or software cost. In this section, please enter the description, number of units, the fund source, and a brief generic description related to the special education program. For example, type adapted bus to transport special education students instead of just bus. The district may add or remove items using the blue buttons at the bottom of the schedule. The last schedule of the special education federal consolidated grant is the BS 6016 fiscal compliance requirements schedule. Next we are going to discuss the BS 6016 fiscal compliance requirement schedule. Let's start with line one. In line one, you will enter the amount of state and local or local only special education
040expenditures from the most recent prior year that the school system was ine compliance. This information may be found on the most recent IDEAB BOE compliance review report. Now, let's move to line two. In line two, enter the state and local or local only special education funds budgeted for the current year. Remember, if the district enters state and local expenditures in line one, then the district must enter state and local expenditures in line two. Lines one and two do not pertain to the district's federal funds, only state and local or local funds expended. Line one is for the most recent prior year sped expenditures and line two is for the current year's state and local or local only special education budget. Now that we have reviewed what information is required, let's look at the results of
041completing these two amounts. So if line two is less than line one, the justification will automatically open line three. Otherwise, line three will not open and you will not need to complete it. If line two is greater than or equal to line one, the district will move down to line four. In line four, the district will select one of the options. either the district has used state and local or local only expenditures to complete lines one and two. Line 1B has been added to the BS 6016 schedule this year. The school systems must confirm by checking the box that the data provided in line 1A is data from page two of the 2324 IDEAB B school systems final compliance review. Line three, the amount entered in line two plus the amount entered in thee reduction
042in line three must equal or exceed line one. If the school systems budget does not equal or exceed the amount expended in the most recent year, the district must select a specific justification from the options. Then on the right hand side of line three, document the amount of reduction. Part B, voluntary reduction. Here, the district must select one option. If you are a fiscal agent of an SSA, you must complete the section for each member district. To determine which option to select, compare the district's current year planning amount and final amount to the prior year's final amount to determine if the district is eligible fore voluntary reduction. The district must meet all three requirements in order to voluntarily reduce. The three qualifications are one must have an increase in idea be formula final amount from
043the previous year, two must have a determination that meets requirements and three has not been identified as having significant disproportionality. The third option on the schedule provides the district with the opportunity to voluntarily reduce for 2526. If this option is selected, the district must then complete thee voluntary reduction amount for the actual amount of being decreased in the current year. If the district does not have an actual amount when submitting the schedule, they can report an estimate and then when final amounts are available, an amendment can be submitted to revise it to the actual amount. Another option, if the district is undecided on whether or not to voluntarily reduce, is to wait until final amounts are available and select option one or two until then. Then if you decide to voluntarily reducee they can amend
044the application and add the amount. Now we will move on to part two of the BS 6016 fiscal compliance requirement schedule. Part two CIS and CCIS requirements. The district will only complete this section if funds are being reserved for CIS or CCIS. Otherwise, leave sections in parts 2 A and B blank. School systems that are identified with significant disproportionality are required to reserve the full 15% of IDAB formula and or IDAB preschool funds in the schedule. If you are required to or decide to reserve funds for struggling non-disabled students in part A, first select the district name from the drop-own list. In the second column, make sure you select CCIS if you are required to reserve the full 15%. The third column in part A will reflect the maximum allowable reservation. If you are reserving
045CIS or CCIS funds, enter the amount the district will reserve up to 15% in either IDAB formula and or IDAB preschool. If you are a fiscal agent of an SSA, you may add additional districts by clicking on the add member district. Remember, CEIS is no longer allocated in other budget schedules. It is only allocated in the BS 6016 part two. If the district decides to remove CIS funds, then the district will need to delete the member district's information in sections part 2A and B. My name is Kelly Wamhof and I'm a grant negotiator here at the Texas Education Agency. Now, we will go over some resources that may assist you in completing the 2025 2026 special education consolidated grant application federal. We will be hosting a series of video conferencing office hours to support school
046systems with completing the special education federal and Perkins applications. These meetings are primarily for grantees to ask questions about completing the application. If you have questions about completing the application after you have viewed the recorded training videos, please join one of the office hour sessions. The schedule for office hour support is on the screen. There will be three sessions for each grant. One in June, one in July, and one in August. Special educated consolidated federal, Perkins, and ESA consolidated recording training videos are available on the grants administration grant resources page. On the grants resources page, you'll find a large range of resources, including detailed training videos and presentations. Again, you'll want to go ahead and make sure everyone who needs it has access to teal and access to eGrants. Update contacts in eGrants and make
047sure everyone has the proper role assigned in eGrants. This can be done now and we encourage you to go ahead and do it before the applications are launched. Note, the grantee official is the only one authorized to delete drafts and submit original applications. We also have a variety of how-to videos that can assist assist assist you in setting up access and editing contacts. We will place the virtual trainings for the 2526 federal eGrant applications on the website and include slides and videos so that you can watch and digest the information at your own pace. This is the 2025 2026 federal grants important dates document. It outlines key dates for several of the major grant programs. The special education federal grant is open, which means you are now able to complete the application. The application due
048date is September 3rd. However, we encourage you to submit your applications early from this schedule. You can also view important dates for the ESSA, Perkins, and RO and lowincome grants. This document is available on the grants administration grant resources page. Here are the current division contacts by region. If your district has questions regarding one of the big three applications or other applications, they can contact the regional negotiator. We also have a general contact information for our division. Please note that the negotiators and their assigned regions are subject to change. When necessary, a negotiator may direct you to the appropriate contact. This list also includes expenditure reporting contacts in case you have a question in regards to the ER system. Slide provides the links to helpful guidance for the special education consolidated grant application federal. Our
049TEA grant opportunities page link lists applications available. You can search for your grants, look up due dates, entitlements, program guidelines, and other important information to manage grants. The applying for a grant link provides umbrella guidance on how to apply for grants and what to expect during the grant cycle. The egrants link provides access to all electronic grants such as special education, ESSA, and Perkins. The egrants link works best with Google Chrome. The grant resources link contains popular resources, fiscal support, trainings, and video resources. The special education entitlement link has entitlement information for the big three grants and school safety. The idea fiscal compliance link gives information about compliance and reporting idea via school systems and MOE and excess costs. The administering a grant link is where you can locate justification forms to keep locally. Thank
050you for your continued dedication and support of our students across Texas. We are excited about the opportunities this year holds and look forward to a successful year with you.