001You got it. Okay, we're call to order at six. So, uh, Gallagher came out, they took a look at all of our facilities. We provided them with all of the information uh, concerning grade levels, how many teachers, how many staff members. Uh we had a structural engineer, a few different people looking at it and looking at options for the campuses and they took all of that information back and um have returned with a report for us of what's going on. So I'm going to turn it over to Mr. Franks and allow him to go through it with you. Uh I did not attach this slide pre presentation but I did attach in the report only section uh the PDF version that he's going to be going over on each one of these slides. >> And
002essentially this presentation is just a condensed version of the the thick packet that y'all that y'all have there. Um >> this is the thick packet. >> There's much more detailed information in there, but I just kind of encapsulated in this presentation. Uh so here's kind of an agenda. Um first we'll go over the facility capacities of your current situation. Um and then we'll compare it with the it's labeled as proposed uh scenarios. Um then we'll go over budgets with the renovations that are tied to those those proposed options and then we'll go over example options with kind of plugged in budgets with different scenarios at the end. So a little bit about us. Um, I know we've had previous, you know, interactions. We're a construction services firm, founder 1968, owner's representative, uh, program management, bond
003planning, facility planning, all those things. Just as a refresher. So, the current capacity, um, I've got it on a table here, but it's much more in depth in those packets. Um, as you can see, I'll just go from the top. The early childhood center serves early education for kindergarten. The number of undersized rooms in there is at 94%. And that's based off of current TEA standards. Um it's a common issue with with buildings that were built, you know, 40, 50, 60 years ago. Standards weren't the same as they were as they're building now. Um so that's a common issue. Uh something we'll focus on later in the presentation is the efficiency. Um so based off of the amount of kiddos that you have, the square footages you have, the amount of classrooms you have, and
004the square footages of those classrooms, uh you're at 53% efficiency at that campus. And at the end, um we break down the facility capacity with the current enrollment. That building can hold 411 students and currently have 215 primary 83% undersized rooms, 58% efficiency. That building can hold 780 and you currently have 448. The elementary school 96% undersized classrooms, 28% efficiency, uh which is which is on the lower end obviously. Uh that building can hold a lot. 974 um with 269 currently in it. The junior high 24% undersized rooms. Those rooms are more on par with the standards nowadays. 60% efficiency. That building can hold 835 and you have 493 in there currently. >> Can I ask a question? Yeah. >> Oh, no. You're going to go over. Sorry. Go ahead. >> So, here is uh
005we label it proposed capacity. If you were to eliminate that elementary campus and configure everything uh like we'll talk about here in a bit, uh the primary would hold preK through two. That would put the number of undersized rooms at 69%. Um again, you're stuck with the rooms that are already built. Um obviously there's some renovations here and there that adjust some of those numbers. That puts you at 70% efficiency. Uh that's a pretty good number. Um and then with the the capacities changed with the renovations. So the primary would then hold 738 with 513 kiddos in that building. Uh with the proposed layouts intermediate would hold 3 through six 26% undersized rooms that u that number decreased drastically. uh put you at 77% efficiency and with the renovations that hold 747 with 568 kids
006inside of it. The junior high moving over here uh 5% undersized rooms those those rooms would be sized well 65% efficiency um with a capacity of 518 with 335 seventh and eighth graders inside those buildings. So, we look at the efficiency comparison. Obviously, you're eliminating a campus, so that helps you out a lot. Uh, but in doing that, it it puts you in a really good spot efficiency wise uh after the fact. Typically, you don't want to operate over 90% efficiency, but uh there's there's plenty of room to grow obviously um there. So that helps you out a lot by eliminating one of those campuses uh for efficiency sake. So I broke it down from campus to campus just looking at each grade level, how many kiddos are currently enrolled, and then with the proposed
007classrooms with the renovations, uh how much capacity you could handle in each grade level. PreK, you got 76 students. With proposed classrooms, you you can hold up to 120 kiddos. Kindergarten, 130 students. You can hold up to 160. With the proposed classrooms, first grade, 145 students, 160 capacity. Second grade, 162 with 198 capacity with the proposed classrooms. So the intermediate third grade 175 uh 141 students 175 capacity fourth grade 131 174 capacity. Um and the story is kind of the same throughout the rest of them. you you have plenty of room uh to to hold those kiddos in all those all those proposed classrooms as well as the junior high pushing it a little bit with the eighth grade. Um but those those class sizes the the fact that the class sizes are only at
0085% of undersized classrooms really helps you out in that regard. you're able to actually pack more into that um out of that. Uh do we have any questions over the capacities themselves? It breaks it down way more. Shows you the exact classrooms, how they're under size, things like that, capacities and things like that into your in your packet. Are there any questions on that? I know I kind of just blew through that. >> Makes sense. >> Yep. >> All right. And if you look like it has like site plans and whenever if you open that one it actually has like the map of the building and then in red it has what grade would be assigned to it and then some of them will have notes with arrows and that tells you exactly what modifications
009need to be done. Primary campus it's minimal >> moving a few doors and changing some sped classroom kind of deal. >> Yeah. Uh actually the plan that's outlined there goes back to the original plan of when that building was built was created >> because there are some classrooms that are utilized differently now or that they moved or or what have you and it would just basically be returning it to that addition of a couple of classrooms for safety reasons. Um the the building that would need the most would be what would become the intermediate because that's changing like locker room areas and those kinds of things because it wouldn't be a quote unquote competition gym. we could still use it and there's still even an aspect in there where there's a a small locker room
010area, but it's not for them to fully change out on a daily basis and for a student to have an assigned designated athletic uh locker. But all of those are noted on there as well along with you know the um assignment of classes and then over here kind of rearranging some of the high school. One of the big things is the wing that is tra and I don't know. Are you going over this? >> No. So, I played around with it trying to put it up on here and there was just no way without I I could barely read it on there. So, >> I was about to say our OTC has always utilized that one hall. A lot of people don't even realize it, but in the admin gym, there's a hallway that goes
011all the way down. There's a workout room and there's storage and a marksmanship. What we would do is just turn all of that into ROC and then open these classrooms back up, too, of which are science labs that can be retrofitted for like the the health science or or what have you. >> Um, so this one would have a lot of changes returning this hallway back to classrooms, which um Jeremy didn't think would be an issue because they put all the walls up. So >> figured down um And then uh well I'll let him go over the cost because then there are some things as far as >> Yep. >> what we need to look at. >> I kind of want to just touch on the the the budgeting process a little bit before we
012dive into it. Um budgeting for for projects and public schools is an interesting deal. Um because typically to fund any you know large capital projects you have to go up for a bond. Um, so that makes it tricky when you're trying to put numbers together. Um, typically design doesn't start until after a bond is passed. After design is done, 8 to 10 months down the road, then we're able to bid things out. Um, so we we look into our tuned up crystal ball. We take current, historical, and then future projections. And I'll kind of talk about that here shortly, but um, you know, the hard cost, those are 70 to 80% of your your sole budget. Those are the construction costs. That's the brick and mortar. Soft cost is everything else besides the labor and
013materials. Um that's your architect's engineering fees. Um I'll go down the list here shortly. And then contingency. We use 3% on new, 5% on renovations. Uh because you never know what you're going to dig up once you dig into those older buildings that haven't been touched in quite some time. Uh as I said, those hard cost brick and mortar. Um, we also we compare these projects to similar projects of size and scope. Um, so we're not comparing a new build 400,000 square foot high school to renovations. Um, cost escalation, we're seeing roughly about a percent a month, just under a percent a month u right now. So timing is crucial. Um, and we factor all these things in when we're putting budgets together. Back to the soft cost. I don't know who came up with
014the name soft costs because they hit you like a truck. It can be 20 to 30% of your total budget. Um, but here's just a generic list of what those soft costs include. You can think of as your tag, title, and tax. That's your design, engineering fees, any asbestous removal, furniture, pictures, equipment, uh, technology, pond, finance fees, permitting, commissioning, things like that. Okay. So, what we did um and you can see a much more detailed breakdown in in those packets, but we just took all the projects that we kind of discussed as we're walking around these these campuses and we just listed them all out and then we'll go over the options after we have them all laid out. Um so, I know Miss Wberg kind of touched on some of those projects. Um, we
015allotted $75,000 for prek through two that primary campus. Um, you know, moving some doors around, making some stud classrooms. We we talked a little bit about maybe making SRO suite where you got to access the outside of the building, uh, instantly, things like that. Those intermediate and junior high and high school renovations. Um, that's where a lot of the work's being done. And what really drives the cost up in this the facility that we're in right now um are those locker room renovations. Those are pretty high dollar finishes, fixtures, and things like that, plumbing, things of that nature. Um and then over at that intermediate school, the big thing is expanding that cafeteria and converting that courtyard into actual sitting space for those kiddos. Um, so these these numbers that you're seeing right here are
016only the hard the hard costs, the actual construction costs. So once we look at options, we'll factor in soft costs and the inflation. Um, are there any questions on any of these? We put softball field on there because I know that's been cleared out and there's plans for the softball field. So that's just on there. Uh, we also threw in that replacement of the road leading to those two campuses out there. pretty damaged. Um and we threw in parking and you know smaller projects like that. >> All all needs for sure. >> Yes. >> And that small parking lot at the primary, that's the area that is currently gravel, the part that was kind of the afterthought off of the cafeteria to actually pave that because we've had a couple twisted ankles and balls out
017there. >> And then we have the demo of that existing elementary school. I know we're talking about getting rid of a campus. So, um and then we we laid out a 50 space parking parking lot and that can be scalable. Uh but just for budget purposes, we put 50 parking spaces on top of that uh that site if that elementary school is demoed. Okay. So option one would be all of those projects just to give you a look at what all of those would run with soft cost and escalation included. Um construction costs come out to 22.7 million soft cost 4.5 million and escalation cost. This is a little bit uh a conservative escalation cost here um bidding out in the first quarter of 2027 with the projects um that are proposed. I I would
018think that we could push the architects to get it done quicker than that, design quicker than that. Uh but conservatively, we'd like to push it out to Q1 and 2027. And that puts the all in budget at 31.6 million for all of those projects. >> A lot of money, but way less than elementary. >> Absolutely. Uh option two would be Oh, this is one I didn't touch on the the original slide. Um, no childcare/admin renovations. It's in pretty good shape over there. Uh, but we we budgeted that one out just to, you know, it it's you're repurposing it for something else. So, we we threw that in there. Um, >> um, and the last thing I would want to put on it is something for admin and >> maintenance did this. So, I think that
019they could retrofit as we went um to utilize areas. And what we would do is basically turn what we now call the PDC or what was the the library over there would become the boardroom. >> So, and we would leave daycare over there, but we may >> so that then they're closer to their small kitchen because they're the only ones that use that and the gym and the cafeteria. Um so as you can see that that affects if you just take out the childcare admin renovations. Um we did a pretty large scale renovation type uh budget to that. It was flooring uh paint adding walls things of that nature. So take that out. Put your all-in budget at uh 24.3 million. Option three would be no childcare admin renovations and no softball field. Um that
020again shifts it down. Again I kind of structured these to just chip down. That puts you at 20.7 million. And then the last option would be no childcare admin renovations softball field or the replacement road leading to those u two campuses out there. an all in budget would be 18 million with all those other projects included. And obviously with all those projects, there's so many different things that you can plug in. Those are just kind of basic just to show you if you take one out what it does to your overall budget with soft cost and escalation and uh everything that impact that. Are there any questions? I know that was a lot of numbers and there's a lot of moving parts >> with the new bond is would it even be a a realistic
021to put on there option ABC? >> That's what I was going to ask. So, for any athletic facility, it has to go on there as a separate um >> correct >> a separate item. But you can't list it like that. Like >> we do this, it's this much. >> Well, but I would also say I would not think you would want to give voters too many decisions. I think they would have to, you know, do do this and then and then because some of it can be done >> differently or at a later time in like he was talking about doing the 50 parking spaces. Well, that would be right there across from where the softball field. So, in my mind, you could kind of >> put those two together. >> Um, and then but
022I do feel the road needs to be done. I think we're all aware of that. and then modifications to make the movements among the campuses. So >> I mean theoretically it's the best thing we do the option one we get everything that is correct for every situation but obviously that softball field has to be pulled out of that. So it's going to be >> whatever option >> one C or B or whatever. I would recommend splitting it because athletics, you know, they have such a stigma with with blondes especially. Um >> I would always recommend anything athletics you just split into a different proposition, >> smaller proposition. >> So and it gives ultimately it gives the voters a if they're they're >> hell on doing something on something. >> There you go. That's right. >>
023As bad as that sounds, you know, it's all needs, but you you kind of pick and choose, you know, what's what's priority and what can >> so maybe not >> your options go go back to option one and two >> one is everything obviously two is taking out >> the renovations >> do you have do you have any that is well I guess we can figure it out it's going to be what 2.6 six plus what was the 50 spaces? If you pull the softball field and that baseball out and put everything else back in, it's going to be what? 28. >> But you got to have the demo to do that. >> Um I can plug it in. >> You You know what I'm saying? Pulling that B that softball field out. I was
024about to say if you go on the agenda, it actually lists out every >> like how much each thing is. So, it's a matter of just kind of going in there and playing with the numbers and deciding, you know, kind of >> kind of what you would want. Like there's a scenario in there that removes the admin, removes the softball. We start doing that then we're peacemilling >> back to oh well no your office is over there but you got to come out of there because someone else has to go in there. >> Right. Right. >> So like looking at >> well is sometimes whenever commonly scale where if you're going to pay over there you're going to pay here sometimes if you pull one the other out the cost go up. They could do
025all >> they don't have >> correct. >> You have to kind of have to factor that in as well. >> So like the small parking Oh, that's small parking. Um parking lot at the existing elementary site is 225. >> And then the 2 whatever. What was the softball, >> uh softball? Well, if you remove the admin renovations, the softball, just the actual >> There you go. It's all right. >> 14. Yeah. >> Yeah, it's easier. >> But you still got to do if you do the parking lot at the elementary, you got to take the building away, too. Which, in my mind, it's got to go. Period. >> Because if we go to the voters and say, "Oh, we want you to do all these renovations, but we're not going to get rid of a
026building so we can put kids back in it that we already said is unsafe." That's got to be in there in my opinion because the voters have already said if you're gonna get rid of it then so >> I think this is another option for voters. >> All of this is just FYI and if you have seen the news lately you're hearing about >> being consolidated in Austin and in >> McKenna is doing it right now tonight actually. >> So this is actually just an this is Jill who is not a math wiz um because Mr. South, but I pulled like 12 months from last September to this August. Um, in utilities, that's electric, gas, water. We have two electric meters, two water meters, a gas meter. That's $71,625 in utilities annually. >> And then
027software. And these are just like the four that I know of that we have to pay a separate site license for. Um I didn't have an opportunity to get with Mr. Tai and the business department to see if there were any other ones, but there's nearly another 20,000 just >> $100,000 saved. >> So, and then this is the hard part, >> correct? But this is also one less principal, one less nurse, one less receptionist, one less secretary, one less librarian, one less police officer potentially, one less um assistant principal, one less teams person. So it's also scaling back that aspect. But there we're talking about people >> which is a difficult thing to go out and say hey and we're cutting all of these positions and you know we're doing all this. Now of course
028we could do that through attrition over the next couple of years just knowing that this is the plan. Um, but that's the harder part to go out and save, but >> that's a very substantial savings and I didn't have an opportunity to get because generally when we are budgeting we get an average of what that position is. >> Correct. >> And um I was at the service center way longer than what I anticipated to be today. So, I didn't have a chance to come back and and get with Miss Moss to find out like what average do we use for each of these positions >> because you do hear um whenever they're talking about in other communities, this is a estimated annual savings of >> Yes. the midpoint of this. >> So, I think too
029in our conversation that we had yesterday, uh we spent a great deal of time talking about accountability and and restructuring and That is important as well. >> So >> I took that as our conversation. >> No, no, it is >> and that that absolutely is because having our third grade as a standalone has a significant impact that no one knew would happen >> because the accountability system changed, you know, after third grade was was moved over there and all these other moving parts. Um I >> Yes. Huh? >> Apologies. I was going to say a a principal, an AP, a team, a nurse, and uh there was one other position that you had. You're talking about $250,000. >> Yeah. And that's still receptionist secretary. Police maybe is what the other >> That's what it was.
030Yes, ma'am. Well, and and you know, we we currently have a police officer that has a estimate that we give to legislators. It's $100,000 per campus. >> Yeah. >> Right. For equipment, everything. Yeah. >> Yeah. >> Training all s. >> So, >> it's huge savings. It really is. But >> um I have not been able to sleep the last couple of days. >> Don't doubt. So, I was up at 3:30 this morning and I have drafted a letter to Commissioner Morath. Um, when I was at the service center today, I asked Dr. Adams, who's our TSL coach, just to kind of preview it. I also talked to Dr. Barry about am I stepping outside of the bounds by going ahead and just saying, hey, I sketched out a plan when you were here of what
031the thoughts were. would this be? And basically, and I'll be more than happy to share it with y'all of just I took that further and this is how far we are in and we're ready to go. And I even I think the last aspect of it, I just said it doesn't matter what decision you make, this still needs to happen. Correct. >> Just because it's in the best interest of the district >> financially, you know, that's being fiscally responsible by by doing this. So, >> um, so I was going to wait till after the meeting tonight and then I was going to because I've already got all of the attachments and attach it and email it tomorrow. >> I mean, he was when Miss Coker and I were here with him, he seemed >> open
032to it. I mean kind of open to that option as a as a potential solution because when I asked him so what are our options he said closing those campuses and my statement was is we can't close those statement those classes or those those campuses because we have no other option and then Miss Ballberg is like but we do hold on so that and then obviously the other is the board of managers andor a conservator that to me he seemed very open to this option more so than >> correct. >> So the last aspect of it and it's the last attachment um to that agenda item is Mr. Timmons reached out to uh Mr. Merritt at Live Oak just to get an estimate of where we would be in the spring. Um if you scroll
033all the way down it is actually page nine and that tells you currently we're at 17 cents uh I believe that's correct and then uh if we would go to down even to 16 >> and a half cents >> it would yield 20 26,630,000 so enough to cover you could even drop it down another, you know, cent and a half and it's still 24 million. >> Hold on. Back that up one more time. We're currently at 17 cents, >> Mr. Tim. Is that correct? >> Yeah, it's in here. >> I believe that's correct. Yes, sir. >> Yes. >> So, we're proposing a.5 decrease that would yield us the $26 million to cover. Correct. And the reason is >> because of our compression. >> The one thing Okay. So the one thing that I would want
034to mention is that would be without a raise because we will still have a slight amount of principal to pay on the 2017 debt uh next year. And >> so I believe what he's planning is that half cent would cover the remaining principal along with the INS fund balance that you currently that we currently have accumulated >> and part of the so >> go ahead. So I no what I so I think right now we're at 17 cents and what he's saying is half of that point the half of that cent of that 17 cent is paying what's left of the 2017 that we've we will have paid off six and a half years early. So, if we make a motion, I'm we're not doing anything tonight, but if we made a motion to when
035we go out for our proposed taxing rate that we say we're going to keep your taxing rate exactly the same and you get all of this. That's what I'm hearing. >> Correct. And one of the reasons is is because we have paid off our debt. >> Pretty easy math to me, >> right? Because we've paid off our debt early. We're in a situation that if we don't do something, >> we're going to be in trouble. We're going to be losing all of those additional pennies from the state. Correct. This will just allow us to hang on to those pennies and it and it covers all of this. >> So, the key is going to be >> sales pitch. Sales pitch. Sales pitch. >> Correct. As no, we're not increasing your taxes. Uh Mr. Franks made
036a point you may want to put on there. It may increase it, you know, 0.00001 001 just so that because you still have to put on there that it is it is an increase an increase. >> Um >> but it's also to those who are like oh but my taxes could go down not necessarily how it works but um just because of you're getting the additional >> if you're not in school business you don't understand how it works anyhow. I think if you are in school business, you sometimes don't understand it. The reality Oh, sorry. Go ahead. >> No, you're good. Go. >> Well, I was going to say and and the reality is you will you will never have another opportunity like this, I think, is probably the most important part of the messaging.
037Um, you know, we were able to do defeasence because of tax rate compression and the tax rate compression has now slowed and so If you want to do this exact project you you've just heard in 2028, you're going to be asking people for 17 cents. And right now you're asking them for no extra cents on what they've already been paying. >> And just one cent would even bring more though. Well, and that's one of the things even in a conversation about all of this is we wouldn't want to go all in because there are other things that we've had to put off over the last, you know, couple of years just due to the deficit. Um, you know, like ordering a couple of buses and getting technology, getting back on that that rotation. So even
038though you look at oh well it'll get this we can pretty much do everything there would still be a need to pull some of those small you know like the admin child care aspect of it. Um those are in softball but if it doesn't go through it's really not going to hurt >> so feelings because then we because that would be another proposition that I would say we need to put on there bus is technology. >> Mr. Timonss. He's already worked in the the additional 140 I see for the homestead exemption. That's what it looks like. >> Yes sir. Yeah. This is everything assuming we he asked and I said yes. Assume that Texans will vote that constitutional amendment without thinking twice. And so >> so let me let me ask this question. when when
039we've done this in the past and I'm going back all the way to the very first bond that we had went out for and then when it was all said and done, we came back and was like, if they would have voted for it, it would have been less than what we said because of all the other stuff went down and it actually would have been like we were asking I think for 15 cents at the time, >> asking for 11 and it ended up being four is what it was going to end up. So even with him trying to crystal ball this, it could come to a slightly less longer and the further we get into this potentially. >> I I mean I would think that there's the potential that could happen again. Yes.
040>> Okay. Okay. That and I'm not obviously we're not holding anybody to these numbers cuz >> No. Lord know. We know that things change daily. I mean, I'd listen to the pitch for his reelection and who knows, >> you're not going to be paid. >> That's correct. >> So, all this to say, that is part of my correspondence that I plan to send to the commissioner is we have a pathway to do this. We've >> started the developmental phase of it. Granted, it's going to take the voters, but I also feel like if he could support that, it >> it would pay a lot. Yes. >> Much easier um to do. So, >> so also I just wanted to mention I think one other data point that we have now that we didn't have the
041last go is we have blue on it testing. We have star interrupt data that shows student growth is happening and I know that was a thing that people wanted. They wanted to see quality education happening in the class. They wanted to see growth to know that that investment they were going to make was was going to be well spent and we've got six months where we've already showed tremendous growth. And uh I that is a data point that I think voters would also need to hear about. >> So one of the slides you had in there said quarter 1 2027. That's the first potential option to start or we could start some of this stuff like the 75,000. We could >> you could start and and that that ultimately you know there's a lot of
042moving parts. Correct. decided if the bond passed, we sit down with the architect, the district, uh financial advisor and just lay down a road map of when can we do this cuz obviously there's kiddos around things like that, their safety's first. So, absolutely, there's projects that we can get going in the summer. Um it it just depends on all the moving parts, but for like the main pieces that you know finishing out the uh that courtyard that would take some extensive design and things like that. Other things not so much. >> And there's also a reimbursement resolution. It's it's a pleasure of the district to do that. you can do that reimbursement and if it passes do some of those at a fund balance and then reimburse your fund balance out that >> and that's
043I would say that is an option has been I would say you need to talk to legal counsel Christian as well just to make sure that that's still on the books but I know when I did frost we did that last spring Christian and I spoke about that. It is still an option. >> Perfect. >> And we had done that the last time we went out for bond. >> Sure. >> Hoping it would pass. >> So >> awesome. No, this is a good potential. And then we needed to know. I mean, there's options here that could potentially avert the horribly negative, but also do what we need to do. Be good stewards of the money. Be good stewards of what we have. And if we're at 50 something% capacity, then we're not doing good anyhow.
044But it's been a continual decrease in student enrollment, everything else. We see it. Well, it's been the the decrease in student enrollment is one, but then you also have some positions that have been added and instead of um appropriately placing them where they should go, they got a different area or whatever was available. So, you weren't moving people's, you know, cheese. Adults, you know, were the ones who sometimes have a harder time wrapping their brain around. No way. >> I'm going to do that, you know, or or losing their sacred space. Um, but it it is what is best actually for the kids in the instruction and it is absolutely what would be the most financially responsible as far as on the part of the district. So, how how how do we do the moving
045parts of this? Because again, we still have to have kids. We still have to have administration building. How do we start making changes to this building when there's people in this building? So that is one of the other aspects that we kind of talked about is you know what areas or where where to start it. It's a very easy move as far as to uh move the ECC in with the first and second grade. That is not a it's moving furniture >> really. Um, but then the third through six and putting them together, there may be a need as far as like portable building or whatever. However, on that plan, it doesn't even have that quad that they built out there. So, that could potentially be used, but a lot of it's going to depend
046on the cafeteria. That's going to be a big aspect. and then in this hall. However, we've also discussed hold on to the elementary >> because your seventh and eighth could go over there >> temporarily space having that extra cabinet campus that we're taking out. >> Yeah, >> there's a lot of >> that that makes it to where we can play around with the scheduling >> timing. >> Yeah. There would just need to be this needs to happen then this and it's just going to have to be it's going to have to be a series of of dominoes. >> Very very structured domino. >> Yeah. A few a bunch. >> Yeah. >> We're over in Hamilton and we're doing renovations inside their inside their school and we're we're having to do six classrooms at a time.
047>> So that's it because they don't have any swing space or anything like that. So it's six time piecing it together. >> So y'all are in a good position. with with these projects having that building that you're going to take out by the end so that can house those kids instead of sticking to portables and things like that. Um, one area that it will get tight and uh, coach Garrick and I had talked about this is athletic practice facilities. Um but because currently how it's set up, we've got our freshman athletics first period and um JV varsity after school, same time that we have seventh and eighth grade athletics, boys and girls. Um currently, like for seventh grade boys and girls athletics, one has the small practice gym, one has the other gym. That would
048be the same time that we would have our freshman and they would be utilizing a gym. So, we would have to go back to using like the auxiliary um Jim, especially whenever you're talking about during uh after school practice or whatever, during volleyball season, especially during basketball season. Um >> yeah, >> we might have to do a few things to get it >> logistics wise. Yeah. >> Yeah. Um also, it would probably be reopening the practice field, the grass field back there. Um, going back to watering that, uh, Jeremy said, "How in the world am I going to get the stickers out of that grass?" Because I kind of let it go last. >> Or would it be better to do the one over here at the old admin building? >> Morning wise, we could
049make it like seventh grade freshman on the field. Afternoon, we can't make it. Eighth grade, JB. >> Yeah, >> there is another option. >> Yeah. No, we're not saying that one. But uh then we also had Balffor come out just to see what it would cost to completely demo the inside of the auxiliary gym um and and kind of take a look. We kind of mentioned it to them. We already had Valfor coming to look after um the local fire department had been here of what changes we needed to make and so forth. But there is some potential there. It may not be like two full courts, but it would be enough to suffice as far as for practice areas for junior high or something like that during basketball and volleyball. So, just another moving
050part kind of to add in to this. And it's going to be some creative scheduling as well. Go go go go go back to option one on your the the basis slide. So it's 31 and this is going to potentially raise 2663. That's four five and a half. No, that takes too much. Never mind. I was just Tim. I was just thinking of if I if we did the 266 630 and then we pulled out of fund balance the other five and a half or six whatever it comes out to be to do the allin out of fund. But that would put us too close to our minimums. >> Yeah. >> So that wouldn't work. >> It would it would put us incredibly close. >> Yeah. Too close. And and I would hate I hate
051to say it this way, but to to circle back to kind of what Jill alluded to earlier, um essentially what you come out of fund balance would be the admin hallway renovation. And I just don't >> No, >> I think that tastes bad. >> We'd be crucified for that. >> Well, your your players, your teachers, anybody that you you know just >> That's correct. >> I think that tastes bad. >> So, has Christian worked up a deal for the full 31? No, we haven't even shared this information. We just asked him what does it look like not go out for an increase >> because that looks like a penny >> maybe take care of the full thing if we're asking the voters for 18 or 16.5 17.5. We may be able to get it all
052done. But yeah, that's >> I would rather ask them for nothing. >> Yeah. Well, me too cuz that I think they'll vote that in better. Yeah. then than even one penny, especially when they start looking at it as, oh, now we're adding an athletic facility or is it going to turn into a new, you know, whatever someplace else. >> But if they've if they followed along with the story, they know that that was one of the things like on the TASBY facility that they're like, you are way out of compliance on this. Just >> correct. That's correct. >> So, this fixes Yeah. >> Several things >> options for sure. >> Thank y'all for sure. That's awesome. >> Thank you for having us. >> Yes, sir. >> And they put a tremendous amount of work. >>
053Oh, no doubt. >> And they asked, "Can we come Friday and present?" And I go, "Well, we got a board meeting Wednesday. How about Wednesday? And then can you come a day earlier so I can >> we like coming >> lots of together. We I very much appreciate working with us and kind of our tight schedule and how quickly you were able to get this back. >> So, >> just let us know how we can help. >> Yes, sir. >> And I think the next thing would be we need to start tapping the shoulders of some of our community members and bring them in and kind of go over and >> give them the entire spill on the accountability and why this makes a difference. And even as far as with like with all of
054the efficiency to get them behind this. Um the other part is then you know start talking about going out for the bond. We are not paying for plans in advance. That would be pretty good shop for an architect um but not have them start any of the planning until >> after >> the bond goes through. >> Yeah. So, um, >> no, it's not drawn. No, it's not on lab. >> Well, the softball is, and it was drawn before I ever even got here. Uh, they did say like with the softball, that's just basically your dirt, your grass, your bleachers. That is your metal preab building, you know, basic dugouts. >> Yeah. It's not what we have now. >> It's not. Yeah. >> What we have now, >> but it's going to be the correct size.
055>> Oh. Oh. And then maybe not where we the softballs hit the cars on the interstate. >> Correct. Correct. >> Or the cars on the interstate hit >> the tires come off the cars. >> Yeah. It'll actually be 90° and not >> 82 or whatever it is right now. >> One comment too. When you look at 1% escalation cost per month, you know the budget of the community lose that for 26 million get less project. Whatever dollar amount you guys decide on, but you get less project. So that is in situation. It's no cheaper time to do it now the different parts where you got to come for obvious reasons, budget, accountability. You know, there's one >> I know the the last time we talked to y'all, it was, "Hey, we'd really like to have
056this conversation in July, August. Now we're having it in November. We go out for a bond in May. We we we have shortch changed everybody on the talking pointwise to be able to get this done. >> Well, I will say this. I I think we all heard it the last time was why don't you just renovate? Why don't you I think the biggest challenge with this plan is oh y'all had the room all along. You just didn't you just wanted a new building. However, the decline in enrollment, we are rehabbing and using some spaces that have not been used in 30, 40 years. Like, there's a kitchen back there off of the smoking area that is now the locker room. Like, they store their shoulder pads in a walk-in freezer from the 1960s. I'm not
057kidding. And the water is where like the wash area used to be. I don't know if anyone's taking a shower in there. I wouldn't take a shower in there, but But, um, you know, so it's it's areas that have just gone unused, but we will be able to repurpose to make it fit since we're not going to do a new building, but yeah, it it's going to >> We're doing what they ask. >> Yeah, we we are absolutely doing what they're asking. And in the end, it is an annual savings that will allow us to do >> That's right. It's a we're saving a million dollars a year just in the things that we're cutting to campus wise, >> right? >> Easily. >> And I hate to say it, but the employees that we're talking
058about, >> most of them are not voters anyhow. >> Correct. >> That's the sad part is that yes, we are talking about it, but they're not affecting the vote. >> Correct. So, >> thank y'all. >> Thank you. Thank you. Woo. That's a lot to digest. >> So, we're off next week. I'll be in contact in December. >> Let us know how we can help. >> Yes, without a doubt. Thank y'all so much. >> Y'all be safe. >> Y'all have always been awesome. >> All right. >> I just wanted to make a point real fast and I know um I know this point was kind of touched on earlier. you know these positions just so that the information coming out of this meeting is oh man >> hold a moment >> uh this board now journs
059we don't have enough members uh for a recess at 652 need a motion >> move second >> motion second on the floor uh Mr. Johnston >> I >> Mr. Lowry I >> Mr. Carter I all voting for it. Thank you. >> Sorry we had to give me anymore. >> All right. >> Okay. Next item. >> So the next item is uh considering possible action as far as to separate the duties at the head football coach and athletic director positions. Um, I am going to pass out proposed job descriptions. The first one, you don't want to do all of it for director of athletics. >> There are two pages. >> Yeah, pass all this stuff, Miss Poker. >> Um, oh, you don't have one. They're they're also attached in the uh board. I'll leave one for
060>> something. So, we had some conversation as far as at the close of the football season. One of the things that I know has been discussed as far as by the board and that we even discussed last year was what we needed to do to kind of grow our junior high program to get a bit more stability. What you end up getting whenever you hire down there is brand new, novice, have no clue of what they're doing with coaching. uh hearing that need and then just the growing responsibilities of an athletic director. You now have electronic ticketing, you now have all of the various scheduling. We're now talking about, you know, coordinating meals and transportation. There just a lot of added things. This year, even adding on basically filing a PAPF on every student uh
061as they enter high school, no matter if they've been here, not been here. Um used to just be moveins, we are now doing it pretty much for everything. A lot of added responsibilities to that role. Um, you know, and unfortunately during football season, a lot of that time is taken away, >> most of the time >> by being in football season. Um, so that's why I would like to explore or discuss separating out these two positions to be independent. Um, >> we're the last in our district to do it. >> We are one of the last I did and I can pull up my email from Dr. Hope and Robinson. He was like, "Best decision we've ever made was to do it." Um, I know Hillsboro also does it and that helped grow their junior
062high and their girls program significantly. Um, China Spring has theirs currently separated. However, I know that Dr. Faulner is considering because he has a very experienced athletic director slash head football coach, but I think his plan is don't say anything that that'll be more of a figurehead and that they're going to get a high quality offensive coordinator. That's just >> a long year back. We used to have two separate was head football coach and leg director. >> Yeah. I only know since 2012. >> Yeah. >> And I know that that and I mean I know that at that point in time it was a a together position. >> Um but I I think just overall in education and being a coach and the responsibilities that come along with it, there's a lot that you that
063you have to consider. Um, even with the inventorying and having the helmets scanned and evaluating all of that stuff, you know, that's a full-time job in some of our areas. But >> let a leg work kind of like just just um Sherry's wealth around all of the girls and the >> correct and I mean it's it's very difficult when you have all of the responsibilities like we have first period like we were just talking about with athletic facilities. We have first period and last period athletics. Therefore, um if if you're the head football coach, athletic director, you can't be at the junior high to assist them >> in growing their programs. You know, a lot of times the head coaches try to get over there, but when they're in season, same time that you know,
064those uh coaches are in season with that sport, they're not able to go over there. So, um, what I just handed out and I've also attached it in here, this is actually proposed job description for director of athletics. That is a non- coaching and then a a head coach position or a head football coach position. These are modeled very much after TASBY uh model. There are a few minor additions, but it was just to better specify as far as what the roles are. And this very much mirrors Robinson's because Dr. Hook was kind enough to share um >> share their job descriptions. >> No teaching duties. Obviously, I play, but both would be non. Okay. >> Yes. Um I'm going to take this just a little bit further. Another part of this conversation which after
065coach Garrick and I talked that I have not approached because he wants to have the opportunity to talk to his coaches like this has been hush hush like no one has even known about this um because he doesn't want to alarm the coaches. I don't want to alarm anybody of what >> we don't jump ship because >> correct we don't want to be jumping ship >> but I will say That's So there are >> there are options that would kind of absorb all of this. So >> and you're good with >> I I'm good with it. It's I talked to Jill kind of, you know, I've been in this over 25 years. Uh it's a lot of time, seven days a week. It's going to be a lot of time straight A. Uh, but it
066also gives me time to like Monday night was the first time I've been down to the junior in a long time. I go over there just about every day visit with the coaches, but it's the first time. I'll tell you all this, our seventh grade girls, 18 basketball, they're awesome. They're really good. Uh, the volleyball program down there didn't get to see them, but the girls beat China this year, and we had beat China Springs in junior high volleyball in a long time. Uh, we got some better coaches on the girls side. I changed all that last year. Uh kind of pushed some people, but it was time. Uh but that with that being said, I think I can help like Jill said, some of them are younger coaches you get down there, not much
067experience. I think I can coach those coaches. I think I can help the girls program here at the high school. Lisa's in a classroom all day long, >> you know. Um I can get my eyes and hands on stuff and actually coach coaches. I think it would be beneficial to the whole school district this year. I can help Herman. He can worry about academics. Mr. Shaw down at the junior high, he doesn't need to worry about athletics. You know, I need to be able to help him with that. U all he needs to worry about his academics down there. So overall, and like Jill said, that the job has changed. I mean, we don't have a pusher club. So Jill kind of took on the part of this year of concessions. I can take all
068that stuff over. I can take care of all that. Um, not only that, I don't know if y'all probably don't know some of this, but u like supplemental pay. I'm doing all supplemental pay for all athletics now. We came up with the deal uh because Dorothy's been out and I'm taking care of all gay workers, which in the past Dorothy got all the gay workers. Um, so I got them set for like the next two months. U but it's just from the UIL to everything else, there's just a ton >> so many more rules. You know, Shane was Shane was ad here before and he pro love Shane to death, but he probably would have said, "Screw this. I ain't doing that all day." Mike was here before. There's a lot of this stuff he
069didn't have to do. And same thing with Kevin before that. The job has grown and there's just more. And I feel like I get this is I don't mind working. I'm I'm one of those people. But I don't feel like I can give everything I need to the whole athletic department. >> You can't because you're busy. You're doing other things. You can't. There's no way. >> I will tell you this. We will get the best qualified football coaching we can get. So, I've kind of talked to Gio on some ideas and all that stuff. So, it's not a hard sale for me. We talked about it 6 years ago, 7 years ago when when some of the other campuses started doing it. We did and it was a hard push back no at that time.
070But it's not a hard sale for me cuz we know that it opens up opportunities for everybody if you have the time to be able to spend that quality time with them instead of like you said, I walk by there, I go down there, but I don't have time because you got to come back up here and do your job, too. So, >> and you had asked a question as far as about both being non-eing and I said yes and part of the thing um that was shared even from talking to other districts because I mean I reached out and I asked pros and cons >> they can also offer administrative assistance like if you've got an AP or someone who's out who they do lunch duty at the junior high there's someone that can
071be tapped in. um you know, he could be at the junior high even whenever they're in passing periods and the other one could be up here to assist in some of those areas because I will tell you coaches tend to have the largest impact >> on our kids. >> You know, I I I hate to say it, we have a lot of kids who come to school for the athletics >> 100%. And I said it >> we have 400 over 450 kids right now between junior high school boys and girls athletics. Basically we're the second largest campus almost. >> That's correct. >> Yeah. >> That's exactly right. >> So there there is you know a lot of time and I just think their their presence and their ability you know to even offer assistance in
072those areas and I really think helping beef up our junior high is going to help >> everything. It's it's how you grow your own. That's exactly right. Well, and >> say again, >> sorry, I was just gonna say the last factor that nobody's mentioned, but I know is discussed is u when your AD and football coach are the same person, a parent complaint gets to the superintendent's desk much faster than if there's a splint position. >> Correct. There's no layers. We have no layers at the moment. >> Correct. Right. Anyways, so I >> I make a motion to approve the separation of duties of head coach, head football coach, and athletic director position. >> Second. >> Stephen Carter made the motion and Heather Johnson seconded to approve the separation of duties for the head football
073coach in athletic director positions. >> Motion second on the floor. Any further discussion? Miss Diane Davis? >> Yes. >> Miss Heather Johnston. Hi. Miss Kathy Coker. >> Hi, >> Mr. Keith Lowry. I >> Mr. Steven Carter I. All voting for motion carries. Next item. >> The next item is considering possible action for the additional for the addition of a personnel position. Since they are separated, what we would need to do is add a head football coach position. Um, and I would say addition of >> tomorrow. Yeah, >> it's perfect timing >> by January. >> That's good because then we got the people here so the motions can change. >> So on this the approval of the additional personnel, it needs to be the addition of the head football coach position. >> Okay. Make a motion
074to approve the addition of of a head football coach position. >> Second. Stephen Carter made the motion Heather Johnson uh seconded to approve the addition of the addition of a head football coach position to Conway ISD. >> Motion to say on the floor any further discussion hearing none. Miss Diane Davis >> I. >> Miss Heather Johnson McCarthy >> it's McCarti Johnson >> Cardi Johnston sorry. >> Mr. Kathy Cooker. >> Hi, >> Mr. Lowry. >> Hi, >> Miss Steven Carter. I all motion all voting for motion carries. Next item. >> Um, I don't have any personnel or resignation unless there is something we need to discuss. >> Yeah, let's let's let's go in right quick. I make a motion that this board adjourn to Oh, I don't need to make a motion. This board now adjourns
075to the executive session pursuant to the following section of Texas Open Meetings Act. Texas 551.102 and 551.074 551.082 551.071 551.129. >> All of this. Holy cow. >> I don't know. 712 >> 712. Stop. >> Yeah. >> I don't know why I want to from close session. >> We need a motion to adjurnn. >> So move. >> Oh, second. >> Flower made a motion. Heather Johnston seconded to adjurnn at 7:37. >> Motion second floor. Any further discussion? Hearing none. All voting for Miss Diane Davis. >> I. >> Miss Heather Johnson. >> I. >> Miss Coker. >> Hi. Mr. Lowry. >> Hi. >> Myself, Stephen Carter. I all voting for. Motion carries. Thank y'all so much.