001—you for patiently waiting for us to come back to our the business of tonight's meeting. We will now move to the introduction portion of the agenda. And just for clarification again because we didn't have any action items. Excuse me any BARS or anything come forward last meeting all of our items tonight are introduction and they will be voted on at the following meeting so there will not be votes taking place tonight but this is where we do a lot of our work and our conversations and any questions. So we'll now move to the introduction portion of the agenda. Again I want to note that introduction item number nine the Seattle teacher residency program contract will be moved to the final introduction of the evening as the presenting staff will be on the way back from
002another district meeting. And if I can ask folks to please go out into the lobby I want to make sure we have ability to get through this meeting quickly and efficiently. So I'm going to start with introduction. Item number one which is 2020 board goals and objectives adoption 2020 board goals and objectives. And this came through executive committee on February 12th for approval. Well okay don’t worry about it. So I'm going to ask given that this one is a board goal and I want to be really clear about what board goals are so this book board goals are not for staff they're not for the superintendent they're not for teachers and for students board goals are specific to the seven people up here. Well seven when Director Mack is here but us directors up here
003the goals that we want to do to improve our work and our ability to serve this district. So if Director Hampson wants to share a little bit of background about how we got here to finally introducing our 2020 board goals and objectives I'll open up the floor and I'm happy to do it too if you'd like. >> DIRECTOR HAMPSON: No that's fine. This is really came out of the board and then was put together in categorically to try to give it some organization specifically prioritized around the strategic plan and put back to the rest of the board for additional feedback. There's definitely a focus on trying to do. In terms of our how we operate so that we are better equipped to do the work of accountability around the strategic plan. >> DIRECTOR DEWOLF: And
004I would just add too yeah so additionally to this board goals come out of the board policy number 1810 which is our annual goals and objectives and policy number 1820 which is evaluation of the board. And as you can see in this document we will be doing our evaluation in November of 2020. The other thing that's really exciting that we hope that becomes a common practice particularly in the executive committee and we're encouraging folks in other committees as well is we use the racial equity analysis tool as a committee and work with the staff to to participate in that exercise so we could get a really good understanding of and center the work of the board goals on a racial equity analysis. >> DIRECTOR HAMPSON: And can I add to that. And so that one
005of. The big pieces about that is the board trying to model or not trying to but if it modeling the work that we expect staff to do. From Central Office all the way down for the community to be able to see and comment on our our modeling of that work and so that we tried to establish reasonable goals for the time period that we have left but also to make sure that we're reflecting back out to community the work that is expected. >> DIRECTOR DEWOLF: And these are separated into four different categories alignment with the strategic plan community engagement continuous improvement which is specifically around operational and board staff relations. This does include collective goals for the board as a whole as well as individual goals for each director. We imagine that given that some
006of these are really important goals that they may actually be multi-year. So I want to open up to questions or comments now about introduction. Item number one and happy to have conversation OK. See. Go ahead Director. Director Rivera-Smith. >> DIRECTOR RIVERA-SMITH: I don't have it in front of me right now. I was trying to pull them up but I was in this committee meeting where this was all discussed and I remember there was one on there about social events for the board. I'm trying to get clarity clarity was it for the board have together because obviously we can't have more than four at a time or we’re a quorum or is it for us to have events with the staff. What was. >> DIRECTOR HAMPSON: It was to try to do something social together and
007break down kind of some of the historical maybe iciness and have some fun together because we do have to work very hard together around some very difficult topics and tense situations. So the suggestions were put forth of and it would be something that people could attend. >> DIRECTOR RIVERA-SMITH: So they'd be open to the public. >> DIRECTOR HAMPSON: Yeah. >> DIRECTOR DEWOLF: Oh of course. >> DIRECTOR RIVERA-SMITH: Because that would have to be it has to be announced. >> DIRECTOR DEWOLF: has to be noticed. >> DIRECTOR RIVERA-SMITH: Yeah. So and so yeah I mean that's awesome. I'm just trying to clarify that we understand 00:05:54,706 --> 00:05:54,210 that’s you're — >> DIRECTOR HAMPSON: Watching. >> DIRECTOR DEWOLF: Public fun watching us have fun. >> DIRECTOR HAMPSON: Board or senior staff members humiliate themselves either playing
008softball basketball or doing a talent show. >> DIRECTOR DEWOLF: Yeah. >> DIRECTOR RIVERA-SMITH: And I said I saw that there would be you'd appoint a person to organize it and I would apply for that job. >> DIRECTOR HAMPSON: show. >> DIRECTOR RIVERA-SMITH: If you want. I used to be an event organizer and — >> DIRECTOR DEWOLF: This is helpful. >> DIRECTOR RIVERA-SMITH: I Would love to do that. Yeah. So. >> DIRECTOR HARRIS: You don’t even have to stop out of the room to get appointed. >> DIRECTOR DEWOLF: Okay well let’s yeah. You didin’t even have to. You don’t even have to wait till we approve this these goals that’s great. And I just want to Director Hersey I saw you over here too. >> DIRECTOR HAMPSON: I also know you were an ump so that
009not that that sways the. >> DIRECTOR DEWOLF: Oh. And it just. Just to clarify that in the in the coming months some of the things that you'll see that illustrate that we are achieving these goals again all directors will be attending the [indistinct] conference in April of 2020. We've also given ourselves the goal of reading both dare we say love and again this book you failed us students of color talk Seattle schools as well as our trainings at our board retreats will be focused on first since time immemorial. In June it'll be ethnic studies and in September it will be anti-racism and policy making as examples seeing as there's no further questions or comments want to move to item number two. Or do you have more. >> DIRECTOR HAMPSON: Oh no I just I mentioned
010something about this to JoLynn Berge relative to when staff provide training to us internally that there's no compensation. But. I'm wondering if maybe an honorarium we do that with internally with staff. Is there any way to she's shaking her head. I when we are using internal staff to do trainings for the board it feels like there ought to be some fiscal acknowledgement of that even if it's just an honorarium. But I'll just put that out there and then well maybe I'll bring it up later. Yes maybe in the time between now and our next meeting we'll have more clarity if there are any more. Director Rankin. >> DIRECTOR RANKIN: I have a question about the individual director goals that it says [indistinct] by June 2020 will develop them that will be shared at progress on
011the border sheet and then the annual evaluation. I guess I'm curious on the development of those goals if that is something that there will be more of a timeline or any structure around or if that's. >> DIRECTOR DEWOLF: Go ahead Director Hampson. Well yeah it’s individual director goals by June 2020 directors shall develop individual qualitative and quantitative goals. And we'll talk about those in September November. >> DIRECTOR RANKIN: Yes so I'm asking if there will be if there if this is the guideline or if there are any more if there's any more structure around our goals being connected at all or what. Determined by director and then reported out. The goals are specific to the pro black agenda. >> DIRECTOR DEWOLF: I think to clarify. Director Rankin. This is to say individual directors should also
012shall also come up with their own individual qualitative and quantitative goals to grow both our understanding and our ability to make policy with under the thinking around a pro black agenda which was part of that goal is to say that you have to identify your own individual goals qualitatively and quantitatively. >> DIRECTOR RANKIN: Specific to this goal. >> DIRECTOR DEWOLF: Specific to that goal number one. >> DIRECTOR RANKIN: Thank you I was reading that as a just come up with a personal goal. >> DIRECTOR DEWOLF: I appreciate that clarity. Thank you. >> DIRECTOR RANKIN: And I was sort of that seemed really nebulous. >> DIRECTOR DEWOLF: Yes. That was larger than yes. >> DIRECTOR RANKIN: Specifically to this thank you. >> DIRECTOR DEWOLF: Thanks for the clarity. OK. See no further questions or comments. Let's
013move to item introduction item number two which is waiver of one school day at Leschi Elementary School due to an emergency closure for an unforeseen natural event. This came through C&I February 11th for approval. I'm going to recognize Ronald Boy and I'll let you take it away. >> RONALD BOY: Okay. Ronald boy as senior legal counsel. This is a waiver for a day of school that Leschi missed because there was an epidemic at the school of Norovirus this is something that we've dealt with before. We know the Norovirus spreads really easily it spreads quickly and in our history we found that the best way to just cut off the spread of the virus is to shut down school let the staff and kids have a break from each other and do a thorough cleaning. So
014on the week of December 9th Leschi recognized a sharp increase in the number of kids absent for school for symptoms of Norovirus. by Wednesday there are about 70 kids that went out or were out because of the illness. By Thursday we had about 100 kids total not including a number of large number of staff. And this is a school about 400 370 kids so it's a significant number of absence much more than what is typical. We made the call on Thursday afternoon to close school for the day so it’d give Friday Saturday and Sunday for us to have all persons to have a break to not spread the virus and also to do a thorough cleaning of the school which we did. And so as part of the requirements of the law we are able
015to ask for a waiver for this sort of thing it's considered under the laws an unforeseen natural event specifically an epidemic. This is qualifies by definition as an epidemic and part of the law indicates that the board must approve the waiver and then the superintendent will submit a letter requesting it to OSPI which is attached to the BAR for approval. >> DIRECTOR HARRIS: So this is strictly compliance. Correct. >> RONALD BOY: This is strictly compliance and to ensure that we do not receive a deduction in our state funding. >> DIRECTOR HARRIS: Dare I ask what happens if we do get hit with Coronavirus >> RONALD BOY: We expected you might ask that you know it. I would say that on. >> DIRECTOR HARRIS: I want to be consistent. >> RONALD BOY: On this subject matter.
016If we were looking at a Coronavirus outbreak an epidemic under the law we are able to ask for waivers for school for up to two days. So here we're asking for one day. In theory we could have asked for two days for an epidemic. However the law also indicates that if a state of emergency is declared which speculating could be possible with the current concern in community health then we could have additional days beyond a two day for the length of the state of emergency. So it's definitely going to be a very fact based. As you know a resolution for what we would decide to do. The waivers would be appropriate and available and a number of ways. If that did happen. >> DIRECTOR DEWOLF: Thank you. And I know we did get a couple
017of e-mails at least I just saw one come in from the Office of Public Affairs. I think to get information out early so if folks are interested that there should be an email and and I did see it on the website today at the top of the kind of a news section. So. >> RONALD BOY: Yes and we've we've formed a committee that's going to be meeting and keeping up to date on the current status of that issue and and will be trying to stay ahead of it. >> DIRECTOR DEWOLF: Thank you Ronald are there any questions yes. >> DIRECTOR HAMPSON: This went out to families as well. >> DIRECTOR DEWOLF: Oh thank you. Any more questions or comments or concerns about item number two. Thank you Ronald. >> RONALD BOY: Thank you. >> DIRECTOR
018HAMPSON: All right. Item action item number. Excuse me introduction. Item number three tonight we're not going to vote is for a contract for middle school and high school yearbooks with Herff Jones. This came through C&I February 11th for approval. I will recognize Chief DeBacker. >> DIANE DEBACKER: Thank you very much Diane DeBacker chief academic officer. This is the yearbook contract. We are bringing to you our current contract with Herff Jones runs out at the end of this month. This was scheduled to come to you in January to be voted on in February but because of the snow day and the delay we're now here. We sent out an RFP for parties who might be interested in doing our middle school and high school yearbooks. We did that in October and in November the RFP’s were
019reviewed with our yearbook advisors. Three companies submitted bids and the committee chose Herff Jones. This would be for a up to four hundred thousand dollars per year with a renewal possible renewal for the next three years. So consider it a four year contract. But every year we will evaluate how that is going. And if we want to continue on so we will be coming back to you for the next three years with this same motion. >> DIRECTOR DEWOLF: Thank you. Are there any questions comments concerns from directors Director Rivera-Smith and then Director Hampson. >> DIRECTOR RIVERA-SMITH: Hi. So just to clarify what is his 400000 paying for. Because I think families believe that when they buy a yearbook that pays for the cost of the yearbook. So there's questions about why we have to pay
020four hundred thousand a year for a contract with a company. >> DIANE DEBACKER: It's up to that. So depending on how many schools decide to do yearbooks and how many yearbooks are ordered. Then once our amount our that gets to 400 thousand dollars that's a max that we will do in our district. So every school sets her own yearbook price. >> DIRECTOR RIVERA-SMITH: And so wouldn't the price of that yearbook doesn't cover the price of having the service of the yearbook. Because again I mean I think the confusion is we're paying four hundred thousand a year up. I know it's up to that so not it’s not necessarily that but what is that paying for if not the yearbook because the yearbook is being produced and the parents are paying for the yearbook. So what
021is this money going towards. >> DIANE DEBACKER: This is paying for the yearbook. It is saying that we have allocated four hundred thousand dollars in our budget in order to help pay for the cost of those yearbooks. >> DIRECTOR RIVERA-SMITH: OK. So what parents pay for the yearbooks are just kind of. >> DIRECTOR RANKIN: It costs more than 400000 dollars. >> DIRECTOR RIVERA-SMITH: That’s what I'm trying to get at so >> DIRECTOR RANKIN: The district goes up to 400 thousand. >> DIRECTOR RIVERA-SMITH: Yeah. >> DIANE DEBACKER: JoLynn has a correction. >> JOLYNN BERGE: Just a clarification. So what happens is we know that we're going to have about four thousand dollars in charge for the cost of developing all the yearbooks across our high schools all the schools set their rates. They collect all that
022money. It comes into the district office. We pay the bill we pay the four thousand dollars. >> DIRECTOR RIVERA-SMITH: Gotcha. OK. So this money is coming from the parents. OK. >> JOLYNN BERGE: That's right. >> DIRECTOR RIVERA-SMITH: you. >> DIRECTOR DEWOLF: Thank you. Director Hampson. >> DIRECTOR HAMPSON: Oh I was just going to say I some some of it. There is an equity analysis in here that talks about keeping the cost down. And I would hope that some of this money actually does go to making sure that students who can’t afford to get a yearbook. >> DIANE DEBACKER: Yeah and. And there are different avenues that schools can use in order to keep that costs down and also in order to help students who can't afford to buy the yearbook. >> DIRECTOR DEWOLF: Thank you.
023Director Harris. >> DIRECTOR HARRIS: Brings up my question is there a baseline that we give guidance to our high school and I think some middle schools have yearbooks as well now. >> DIANE DEBACKER: Yes. >> DIRECTOR HARRIS: Do we have baseline guidance to give to principals to talk about that equity issue. There's there's something really cruel and ugly about students with 60 dollar yearbooks running around getting signatures and oh look I'm on page 19. And other folks that don't have a home to sleep in at night. And a place to get their clothes cleaned. Do we give our principals baseline guidance about how to address these issues of of quite extraordinary inequity. >> DIANE DEBACKER: One of the reasons that the committee chose the Herff Jones contract is that they have three. Three people who
024will work with our schools individually to make sure that those issues. I mean some of those issues are addressed so that the they don't get out of hand. Some of them don't get too bulky or too fancy. >> DIRECTOR HARRIS: Let me ask you this if you were going to do a survey of our high school and middle school principals do you think you'd be satisfied. >> DIANE DEBACKER: A survey of what. >> DIRECTOR HARRIS: Giving a survey of how do we address those inequities that those inequities are in fact being addressed in some kind of — >> DIRECTOR HAMPSON: Is this related to the yearbook. >> DIRECTOR HARRIS: It absolutely is until you've been in a high school watching the haves and the have nots side by side. And when you have one high
025school that has a 70 dollar yearbook and you have another high school that gets it and maybe decided not to be quite so darn fancy because we don't give a baseline of advice to our principals. I'm asking you Doctor DeBacker whether or not you believe if you did a survey of the inequities on yearbooks just as an example we've got lots of them. As you know whether you think you'd be happy with. >> DIRECTOR DEWOLF: I feel uncomfortable asking somebody to surmise guessing based on other people's opinions to. >> DIRECTOR HARRIS: It’s a rhetorical question. But my point being is we need to start putting some baselines in effect so that our principals our school leaders have guidance so that our schools that sit side by side each other aren't so very very different. That's
026my point. >> DIANE DEBACKER: Is certainly a conversation that we can have with our yearbook advisers. >> DIRECTOR DEWOLF: Any other comments questions or concerns from directors. OK let's go to item number four which is approval of instructional materials committee membership 2020 through 2024 this came through C&I February 11th for approval. Want to recognize again Chief DeBacker stayed at the podium and I'll let you take it from here. >> DIANE DEBACKER: Thank you very much. You may recall that in the revision to policy 2015 we addressed the IMC and that was really based upon some concerns that had taken place over the past year with with previous adoptions. So we are bringing forth to you recommendations for members of the IMC. Just a reminder that the people who are on the IMC merely oversee the
027process of adoptions. They do not approve the adoptions. They make sure that we are following the guidelines and the procedures that are outlined in Policy 2015 ensuring that that the process is done appropriately. The the membership is fairly proscribed in 2015 and also in superintendent procedures of 2015. You will see in the board action report on page five although I see that page 5 isn't actually numbered. Our proposed instructional committee members. That is our manager of library services and instructional materials. Our executive director of career and college education Caleb Perkins and then our instructional materials specialist. Those three positions are designated within 2015. So those are staff members that are here. And then you'll see the two principals. They applied and were chosen to represent the elementary program and the secondary program and then two
028parents. We also in 2015 it requires us to designate alternates in case any of these can no longer serve. And so the alternates are listed there as well. >> DIRECTOR DEWOLF: Thank you Chief DeBacker. Comments or questions from directors. Director Rankin. >> DIRECTOR RANKIN: To clarify the comment that came up earlier today and that you just said again which is that the The IMC doesn't suggest curriculum but I have a question about wording on page 5 of the second part. So we have the adoption committee when the work of the adoption committee is complete. They provide their recommendation to the IMC the IMC then determines the recommendation for adoption. The superintendent will provide the recommendation of the IMC to the school board. What the IMC determining the recommendation is what why determine I guess what
029is that word. Why does it provide determine provide instead of provide provide provide. >> DIANE DEBACKER: I am not sure why those specific words were used but I know how the process works. The adoption committee does the work of deciding which which options to bring forth to the school board that goes to the IMC and the IMC then officially presents it to the superintendent and then it's officially presented to you as a board. >> DIRECTOR DEWOLF: Thanks Director Rankin Director Rivera-Smith. >> DIRECTOR RIVERA-SMITH: Well then according then it's not following the policy because the policy says they should determine it. I mean I'm not arguing with the way it's done. You know how it's done but then the way it's done isn't consistent with the policy because this says that they will determine it. I
030don't know how we how we iron that out because. >> DIRECTOR DEWOLF: Can you be more specific. >> DIRECTOR RIVERA-SMITH: Well I'm just saying that what if this is the way if they're not determinate they're supposed to I guess that's what the policy says. >> DIRECTOR RANKIN: I think they're determining it by what's provided by the adoption committee. So I think. >> DIRECTOR RIVERA-SMITH: Should we ask Greg. Greg help us out. >> GREG NARVER: Yeah. So first of all I'm sorry. Good evening Greg Narver chief legal counsel. >> DIRECTOR DEWOLF: Thank you. >> GREG NARVER: As you are aware we've had some litigation recently involving the prior iteration of the policy. This is the new version that we believe is squarely consistent with state law. State law does have requirements for the appointment of the
031IMC and we believe we're following them. I agree it's a little bit confusing maybe the use of that word. But I think that the process the Chief DeBacker laid out is consistent both with state law and follows our policy because if you read the policy in whole it talks about the specific job of the adoption committee and the specific oversight role of the IMC it's I think it's more a facilitation of the recommendation of the adoption committee. We can look at tweaking this word if that's causing confusion from a legal perspective. I think we have something that's squarely consistent with state law. >> DIRECTOR RANKIN: I think also the the determine is to ascertain or establish exactly typically as a result of research or calculation. The adoptions committee does the research or calculation the IMC
032determines. Yep this is the. >> GREG NARVER: Takes it and runs with it. >> DIRECTOR RANKIN: Recommendation and based on that research and calculation and then. >> GREG NARVER: I think maybe maybe there's a clearer word we can come up with for the policy. But I think we're following what state law has in mind. Thank you. >> DIRECTOR RIVERA-SMITH: And I. So with like she’s saying there I think I guess that the danger if there is any could be that the IMC could decide they are going to choose something other than that because if they have the power to determine it. I'm just saying that that you I think worst case scenario what could go wrong because of this word being as vague as it is I don't know I mean I obviously if this
033board is comfortable with it. But I. I just see that as a possibility where there could be misinterpretation. >> GREG NARVER: It's a word that could cause some ambiguity. It's a seven page long policy that I think pretty clearly lays out what each committee does and with reference to a statute that is very specific about approval by the board of the membership of the IMC and I think I think we're doing that. >> DIRECTOR DEWOLF: Thank you Greg Sounds like we've got a resolution not a resolution. I'm sorry. We're not gonna make no resolutions are there any more questions Director Hampson. >> DIRECTOR HAMPSON: No I. I actually I'm sorry. First wanted to say thank you for the much more thorough. Equity analysis. I find it helpful informative and supportive of the work. So I
034appreciate that. And then just in terms of going back to director Harris's questions about yearbook cost and availability. I think that there may be something that we want to look at in student it might be in the student fees area of policy. I think it's kind of a larger issue. There are some interesting language in student fees where it talks about the superintendent or the principal being allowed to waive certain fees if the charges coming from top down. This might be a larger issue it plays into field trips it plays into quite a few other things where when the ASB’s are involved and there are systems in place with the Alliance for Education and that system that allows you to provide scholarships but I don't know how uniformly that's being used and I don't know
035if this is a student. What are the thirty five hundreds what area am I in C&I no I know but I'm wondering where it is series three thousand is that through curriculum and instructions. >> DIRECTOR DEWOLF: somewhere. >> DIRECTOR HAMPSON: Versus audit and finance. >> DIRECTOR DEWOLF: Yes. >> DIANE DEBACKER: A little of both I think. >> DIRECTOR HAMPSON: OK. So but that might be something that we could work on together to make sure that there's some further equity and how those costs end up creating further inequity in the buildings. >> DIRECTOR DEWOLF: Thank you. We are on Instructional Materials Committee. So is it about instructional materials committee. Are there any more questions or comments concerns about instructional materials committee IMC. OK let's go to introduction. Item number five revisions to the school board policy
036number 2415 high school graduation requirements and school board policy number 2420 high school grade and credit marking policy. And in response to House Bill 1599 HB 1599. Multiple pathways to graduation. This came to C&I on February 11th for approval and I will kick it over to Chief DeBacker again. >> DIANE DEBACKER: It is me again this is this is in response to House Bill 1599 that was passed last session and because of the changes within that there are four things that we need to address within two different policies. As was discussed just a few minutes ago the first has to do with the two credit waiver. So this year's juniors junior class they will be the first class that is required to have 24 credits and it is possible that we may have students who
037cannot meet that 24 credit requirement for a variety of reasons. In many of our high schools we only have a six period day and six times four years of high school is 24. So there is no wiggle room for if you fail the class or very little wiggle wiggle room. So a House bill 1599 allows a district to approve a two credit waiver those two credits cannot be core courses or core. They have to be in the elective areas and that credit waiver could then allow them to to meet the graduation requirements. So that would be a change to policy 2415. We talked about this in the curriculum instruction committee as to whether or not we would want to if the board decided to say yes to this if we would want to revisit that
038in a year or two to see how that was going because things could certainly change we could change our high school schedules. We could see that students are doing fine and meeting graduation requirements. So it was the recommendation of C&I that we bring this back in front of the board. I'm not sure the timetable on doing that. But there was a strong desire to do so. >> DIRECTOR DEWOLF: Thank you Chief DeBacker Director Rankin. >> DIRECTOR RANKIN: Provide the the suggestion or change to have it come back in a couple of years would be our discussion was on looking at data of who's using the waiver and who isn't. And make sure that it's working as intended that that we are not keeping students from graduating that need to graduate but that also it's not
039being overused as to just offer less credits. >> DIRECTOR DEWOLF: Sure. I appreciate that context Director Harris then Director Hampson. >> DIRECTOR HARRIS: Question and a concern. Do we have data right now that tells us how many of our juniors sophomores are not on track to graduate with 24 credits and has that data been pushed to the board at this point. >> DIANE DEBACKER: I do have we do have some data on that and I can tell you about the class of 2021 right now so those juniors who are right now as of November 79 percent of the students in the class of 2021 were on track with credit earning. So that means they had the amount of credits they had 12 credits as they were entering into that junior year only seventy one percent
040of students furthest from educational justice were on track and 63 percent of our African-American males were on track. So that's what we know about our junior class. I don't have data in front of me for our freshman and sophomore class. >> DIRECTOR HARRIS: And do we that begets another question my apologies. Do we have credit retrieval work plans ongoing to address that. >> DIANE DEBACKER: Yeah in a few years ago. School when we were studying the the high school schedule the 24 credit requirement. We pushed money out to high schools to to address what we anticipated would be be coming that students would be falling behind. And so schools did it they each school did it according to what they thought met the needs of their their area. So Nathan Hale High School for example
041they changed their schedule around other high schools put in credit retrieval type courses or type of programs. So that's been happening for the past two years. So there's a variety of stuff going on as we look at our strategic plan and goals four and five which is ninth grade on track and college career and community ready. So those two we have a bunch of information about what was done is. Is it helping and how individual schools are doing. >> DIRECTOR HARRIS: So is research and evaluation doing that work is this or is this I'm trying to figure out where it is where it is on the continuum and when we will see that to know what's working and what is not working as well. >> DIANE DEBACKER: You'll see it as we bring forth more
042information around the ninth grade on track and the so goals 4 and 5 is we refer to them you'll see it there we can get that information to you as well. >> DIRECTOR HARRIS: That would be helpful the >> DIRECTOR DEWOLF: just going to say maybe we I mean part partially because I think the superintendent does do the strategic plan kind of updates too. So it could be part of that as well. >> DIRECTOR HARRIS: Terrific. The other was a comment and something that Superintendent Juneau and I spoke about. I guess it's earlier this week. How did that happen. Yeah it runs together. One of one of my big concerns of course is the disparity between so many of our schools and not having a baseline last graduation season. There were a number of students
043that were not allowed to walk for frankly what I believe to be arbitrary and capricious reasons and caused enormous pain embarrassment shame and extraordinary disruption in those schools. And it's my understanding that that is again entirely up to the principals. And I wonder if we can figure out a way to give guidance to our principals so that what ought to be one of the most proud days of a student's life isn't one tainted with shame and ugliness and and divisiveness that is very difficult to undo. >> DIRECTOR DEWOLF: Thank you Director Harris. And I wanted to add too I know Gail Morris does credit retrieval in the summer just as one small anecdotal example for our native students so I know that there are folks out there who are doing credit retrieval. Superintendent Juneau. >>
044SUPERINTENDENT JUNEAU: Just maybe at the next meeting we can bring data around the next year's class just like you pointed out and then some of the supports that we're putting in place or planning to put in place because there are some good things going on so We can update you on that. >> DIANE DEBACKER: And I will refer you to page 5 of the BAR under the equity analysis it goes into some of those details as to what was done. >> DIRECTOR DEWOLF: thorough. Thank you. >> DIANE DEBACKER: So there's three other items that are contained in this BAR. So the second change I know we're not quite done. Sorry. >> DIRECTOR DEWOLF: No it's good. The second change would be giving high school credit for courses high school courses taken in the middle school.
045So this is actually a pretty easy one and it's definitely an equity one right now. Students can take high school courses in Middle School but they have to request that it be put on their transcript in high school with the House bill 1599 It says if you take a high school course in middle school it's automatically put on your transcript. You don't have to request it. You can request that it's not put on it. But it really is an equity issue. For those who know the ropes and know how know the system and they know to ask to have it put on their transcript they've got it. But those who didn't know it may be new to our district new to the state of Washington whatever the case may be. Probably were going without credits
046here for a while. So this is really an easy one within the change of house bill fifteen ninety nine. >> DIRECTOR DEWOLF: Thank you other questions comments on that one pretty straightforward. OK so you said there was a third allright. >> DIANE DEBACKER: Well there's a third. The third one is that it expands options for recovery credits in meeting state graduation requirements. And this one is again a pretty easy one to understand. House Bill 1599 delinked state assessments from graduation. So you used to have to pass your state assessments in math and reading and science in order to graduate. That is gone. It is still a pathway however. And so if if the student does take those assessments and they do get the score that's required the score above then that is one of the
047pathways to graduation. They're good to go but it's not the only pathway. So we have to change 2420 to reflect that. >> DIRECTOR DEWOLF: Ok. Director Hampson then Director Rankin. >> DIRECTOR HAMPSON: I just had one question back to the first of the three items relative. It's kind of already been asked but as we're tracking the use of or the approval of the two credit waiver how do we ensure that there isn't disparity in how that's applied. Meaning. Specifically racial disparity and if you could whether it's now or at the end of the questions at the very last part of the BAR the summary of support for ninth and tenth graders. I just need a quick tutorial on that. I don't quite understand what I'm supposed to be getting out of this. Yeah the chart.
048It's at the very end. >> DIRECTOR DEWOLF: So you had two questions there around did you have the answer. >> DIRECTOR RANKIN: So to answer one of those. That's what I asked for the two year review for is to look at the data of who is able to use the two credit waiver and who isn't and make sure that it's being it's giving access to as intended to prevent people from kids from not graduating as opposed to being a kind of easy or not easy. But. >> DIRECTOR HARRIS: Given how full our plates get and the passage of time does it make sense to amend this to require that two year analysis. >> DIRECTOR RANKIN: It's already in there [indistinct] for another meeting yep. >> DIRECTOR HARRIS: OK. >> DIRECTOR RANKIN: August 2022. >> DIRECTOR
049HARRIS: Thank you very much. >> DIRECTOR DEWOLF: Good work. >> DIANE DEBACKER: And then this will be something new for our high school principals and our counselors and and others and so we will have to do some professional development with principals and what what can you give a waiver for. First of all are you giving equally everything that you mentioned this will this will be new. >> DIRECTOR RANKIN: That need it. Know that it's available and. >> DIANE DEBACKER: The last change the fourth change that comes about because of House Bill 1599. >> DIRECTOR RANKIN: I'm sorry. Sorry. You were saying your chart that we we're waiting till the end. Well I wanted to just make a comment not necessarily to Dr. DeBacker but just to the ether that of all the pathways to graduation
050none of them are just passing all your classes just saying state and whoever else. >> DIRECTOR HAMPSON: Thank you Director Rankin. >> DIANE DEBACKER: The fourth change. >> DIRECTOR DEWOLF: Oh there’s four. >> DIANE DEBACKER: Yeah there’s four. >> DIRECTOR DEWOLF: Do you want. Okay. Go ahead. Go ahead. yes. >> DIANE DEBACKER: The fourth change it is another one that that’s fairly easy. It has to do with grade replacement. And so this would change we'd have to make a change in 2420 around that students can't take out of district courses to replace a low grade earned in their home school. And again this is an equity issue because not every student has the ability to take a course from somewhere else and bring it in and put it on their transcript. So we're saying that
051our House bill 1599 is requiring us to say that we are out a district credit. You have to take it in district. So if you're going to replace it on your current transcript. >> DIRECTOR DEWOLF: Thank you. Questions comments concerns Director Rivera-Smith >> DIRECTOR RIVERA-SMITH: Just to clarify what does that mean then for online credit for credit retrieval. >> DIANE DEBACKER: It it really depends on on how you got the original credit. OK. So you if you have a credit on your transcript that you want to replace with that you earned in your current school. That has to be taken in district. So I'm I'm not sure I'm answering your questions. >> DIRECTOR RIVERA-SMITH: I think so then if they take it in school they can't take an online course to replace it. Is that
052what you’re saying then. >> DIANE DEBACKER: Correct. Right now or out of district courses. >> DIRECTOR RIVERA-SMITH: And online counts as out of district. >> DIANE DEBACKER: Depends. It does it depends on OSPI has a list of approved providers that can do out of district or that's approved for credit. >> DIRECTOR RIVERA-SMITH: Okay. >> DIANE DEBACKER: So and our our guidance counselors know this our principals know this. So if a student wants to take something they need to make sure that it's approved by OSPI first that provider of we've had. This is part of the change that came about last year when we changed 2420 as well. This sometimes causes a little heartburn because people get excited they enroll in a class they take it and then they get done with it and realize I
053can't put this on my transcript. >> DIRECTOR RIVERA-SMITH: So if they so they're trying to make up a credit they earned in district they can do an OSPI approved online course to make up for that. Correct. >> DIANE DEBACKER: I believe so. >> DIRECTOR RIVERA-SMITH: Okay. >> DIANE DEBACKER: We'll find out for sure. By the time we vote in two weeks. >> DIRECTOR DEWOLF: By the time we vote. Thank you. And I think to add to Director Hampson’s question on the last page with the dollars that are going out to high schools it is only our comprehensive high schools. And just curious about I mean particularly Nova high school is not implicated at least on this chart. So are folks like students at Nova or the Center School Middle College are they also getting. >>
054DIANE DEBACKER: What chart are you referring to. >> DIRECTOR DEWOLF: The very last chart on Page. >> DIANE DEBACKER: Oh I see it. I'm sorry I didn't go to all the way to the back. >> DIRECTOR DEWOLF: And I realize I did not see this question to you in advance. So if you need time. >> DIANE DEBACKER: Yeah. Let me let me review that >> DIRECTOR DEWOLF: Yeah. Understood. Just just wanna be thoughtful that I didn't see particularly Nova given they were here today and obviously Middle College and our students from Center School and oh I'm sorry Center School is here. That's my bad but not having seen Nova or Middle College. >> DIANE DEBACKER: I will look at that. >> DIRECTOR DEWOLF: Yes. And South Lake or Interagency. >> DIANE DEBACKER: So it's a
055pretty beefy BAR. Lots of changes but all for the good. >> DIRECTOR HAMPSON: But can you explain what I'm supposed to be getting from this chart please. >> DIANE DEBACKER: Yeah. So when we pushed out money to schools in the 18-19 school year as an agency we didn't give a lot of guidelines around what this should be used for. We literally said in the context of your own school what do you think would help students the most. We did that year one we pushed out a very a smaller amount this past year and we put a lot of guardrails around that. We learned our lesson that that was we we learned our lesson. So what happened. Like for example at Ballard High School since that's the first one that's listed there at the top is
056anything that's checked. That is where they use some of their money in order to help students attain or get to the 24 credits. As this was implemented so Ballard chose to do online credit retrieval so it goes back to director Harris's question have an academic prevention intervention specialist beef up the counseling staff have a high school graduation success coordinators so you can see the different things that were done at the different schools. Does that help. >> DIRECTOR DEWOLF: I can if I could also add something here too because what's coming up for me in particular as Director Hampson was asking this question is you know looking at a school like Ballard High School as compared to Seattle World School which gets 44000 or Rainier Beach which is only getting 268 it feels a little uncomfortable
057because we I mean not only do we talk about it but then even on this chart it feels like we continue to put more resources in to some schools as opposed to others. And I >> DIANE DEBACKER: We're going to look into the chart Sherri has just pointed out she doesn't believe that these allocations are correct. So we’ll get that back to you. >> DIRECTOR DEWOLF: Thank you. Director Hampson do you have any more questions around that or is that help for getting more. >> DIRECTOR HAMPSON: No. It sounds like we need probably. I'm confused by it because it's not it's not making I mean. >> DIRECTOR DEWOLF: It's not telling us what. >> DIRECTOR HAMPSON: Some of it makes sense. I'm just. Yeah. In this context I'm trying to figure out where the value
058is and it is important to know given there’s data good data in here about where we're falling behind in terms of meeting students needs. And so if we're investing in schools where those needs are not being met it would look a little different than this. I think so. I know this is past money side of it was not spent and then so I don't know what the net will be for this year but hopefully we can get a clearer picture by next time you. >> DIRECTOR DEWOLF: Past money and prior to this draft plan and it's a lot different. >> DIRECTOR HAMPSON: Thank you Chief DeBacker. >> DIRECTOR HARRIS: Your tenure. Okay introduction item number six approval of contract with Unify Consulting for staff augmentation and work process improvement per business systems in Central Office
059departments. This came through A&F February 10th for consideration and I'll hand it over to Chief Berge. >> JOLYNN BERGE: Good evening. This BAR would result in the approval of a contract with Unify Consulting to provide contract staff for our SAP system. That system is what we use for accounting payroll and HR So in addition the contractor will also work on updating our work processes to make improvements in how we document and coordinate workflow between our DOTS department and our business owners of those systems. So while we continue to post open positions this provides a way to complete required work until we can find staff who we can hire. >> DIRECTOR DEWOLF: Do Directors have comments questions or concerns anything to elevate OK. Let's move to item number seven approval of the purchase of replacement fleet
060vehicles this came through A&F February 10th for approval. Chief Berge. I'll turn it over to you. >> JOLYNN BERGE: Thank you. This BAR would result in upgrading 24 of the district's fleet vehicles for a cost not to exceed the nine hundred eighty five thousand dollars stated the list of vehicles to be replaced has been attached at the back of the BAR. Vehicles prioritized for replacement have been ranked by the auto mechanic shop is either not operable or not cost effective to repair. Having a history of breakdowns there are notes at the bottom of the table that outline that upgrading would improve reliability and fuel efficiency for vehicles replaced and reduce maintenance costs. There was a question from Director Harris at audit and finance regarding related board policies which is policy 6810. Natural Resources Conservation the
061related Superintendent procedure for that policy states when purchasing vehicles the district shall give preferential consideration to vehicles with the most fuel efficacy considering a lifecycle cost analysis of every purchase and quote. That preference consideration was given when choosing the list of replacement vehicles in that we are either selecting hybrids or a greatly increasing the fuel efficiency of our vehicles. That would conclude my comments. >> DIRECTOR DEWOLF: Can I just ask you a little bit more finer point on that one. So I think there's what 25 vehicles here and. >> JOLYNN BERGE: 24. >> DIRECTOR DEWOLF: 24 and I see a Prius and I see two hybrid Escapes and so I mean given 6810 given our procedure bless you. I mean and again what I think cannot be overstated enough is the critical climate emergency we
062are in. So I only see three vehicles that I think are meaningful or at least adhering to that policy so how do we justify the other ones. Are there no vehicles available. Is it. What are some of the reasons why we're not doing 100 percent of these as green. I guess. >> JOLYNN BERGE: State contract only has limited selections for hybrids the van work vans and other bigger construction trucks just don't come in hybrids yet. >> DIRECTOR DEWOLF: Thank you. >> JOLYNN BERGE: Working towards it. >> DIRECTOR DEWOLF: I know and I appreciate it. Director Hampson. >> DIRECTOR HAMPSON: Well no I was going to say that sometimes I think this was one of the other things that was stated is that the fuel efficiency is actually greater in a regular vehicle than in a
063hybrid for example just because of the structure of that vehicle and how well it is structured. I mean I can't talk anymore Yes how well it's manufactured how efficient it is how heavy it is how efficient it is and so I think the idea was they went with the best fuel efficiency. >> JOLYNN BERGE: As stated at the bottom of the first page. >> DIRECTOR HAMPSON: In every case. Yeah. >> DIRECTOR DEWOLF: I see that. And. >> JOLYNN BERGE: We did our very best. >> DIRECTOR DEWOLF: And I appreciate that I but I we're only on the dais when we are and I just want to make sure that we at least are we probably only have about till 2028 so we should be doing more. That's what the scientists say. Just being real. Okay.
064Are there any more comments or questions about item number seven approval of fleet vehicles. The kids are telling me this so I'm not saying anything. Kids have not heard. Let's move on to introduction. Item number eight which is refinance 2010 limited general obligation refunding bonds this came through A&F February 10th for approval. Chief Berge I'll let you take it away. >> JOLYNN BERGE: Thank you. This BAR would authorize a refunding of the current bonds which is a very common practice for school districts. Those bonds are on the John Stanford Center based on market conditions we believe the refinancing refinancing which is similar to refinancing a person's home mortgage would save the district approx. Approximately one hundred and fifty thousand dollars per year in interest payments over the remaining seven and a half years of the
065loan. This would result in an estimated one point two million dollars in savings for the capital projects fund. We have added an attachment at the back of the BAR showing potential savings by school year which outlines the minimum savings threshold at the sale of the bond meaning that if we're going to save less than 4 percent we will not proceed. However we likely are estimating that we'll be saving a rate of five point three four percent that would conclude my comments. >> DIRECTOR DEWOLF: Thank you. Questions and comments from directors Director Hampson. >> DIRECTOR HAMPSON: Oh I was just going to say. Yeah I was expecting there to be just a whole plethora of questions about this while you come up with those. I was going to note that we did talk about the equity
066analysis and that I learned that there were two firms I think that are approximately that do this work. Not a huge highly competitive field public finance particularly with school districts and but I did ask our is it Jacobsen Jarvis is that who it is. >> JOLYNN BERGE: D.A. Davidson. >> DIRECTOR HAMPSON: I'm sorry D.A. Davidson. to just shoot me an email with their with their own equity statement from their company which I haven't received yet. So maybe you could. >> JOLYNN BERGE: I've received it. >> DIRECTOR HAMPSON: You did. >> JOLYNN BERGE: I can forward it to you. >> DIRECTOR HAMPSON: Thank you. >> DIRECTOR DEWOLF: Thank you. >> DIRECTOR HAMPSON: I probably need to have a conversation with Director Hampson first and then we can see where it goes from. >> DIRECTOR DEWOLF: Thank
067you. Any other directors comments or questions or concerns about item number 8 refinance. Limited general obligation refunding bonds. >> JOLYNN BERGE: Saving money don't get to do that very often. >> DIRECTOR DEWOLF: Thank you Chief Barge. All right. Introduction item number 10. As mentioned we're going to put the Seattle teacher residency to the very end. Item number 10. Approval of the 2020 — 2021 transportation service standards ridership eligibility this came through Ops on February 6th for consideration. And Chief Podesta I'll let you take it away. >> FRED PODESTA: Hello Fred Podesta chief operations officer. The approval of transportation service standards which really describe eligibility for district provided transportation is an annual process specified in our transportation policy. Attached to the board action report are two versions. The standards that you are adopting and then a
068red line copy I think it was made available to directors. That is the year over year changes. There've been no real structural changes to the way the standards work. We're following the same guidelines there have been some formatting changes and there are three kind of highlights there. We have temporary transportation because of the West Woodland capital project so students will be at John Muir and there will be transportation to allow the West Woodland students to the temporary site. There have been some boundary changes that. Have some students attending. Robert or Rising Star and those changes. Those transportation changes are made as well. And then the relocation of the Licton Springs School to the Webster building we're providing transportation for all those students to the new location and we'll monitor that over time. There's been some
069cleanup of shuttles and other things that just were omitted from last year's document but they the service was provided and so we've clean that up a little bit including some last minute things you may remember near the start of school adding a shuttle for Lincoln extending the shuttle for Garfield but there are not really many major changes to this document from last year. >> DIRECTOR DEWOLF: For folks paying attention. Page one just a small correction says West Woodland Elementary will be provided yellow bus service to the schools interim same location and it should be John Muir not Marshall. >> FRED PODESTA: No I'm sorry I said Muir it's Marshall. >> DIRECTOR DEWOLF: Ok. That's right. That's I just wanted to make. >> FRED PODESTA: I'm sorry. No that’s. >> DIRECTOR DEWOLF: OK. You said Muir
070and I was like. >> FRED PODESTA: I did say Muir and no it's John Marshall. >> DIRECTOR DEWOLF: Just trying to be clear there. Thank you. >> FRED PODESTA: OK thank you for catching that. >> DIRECTOR DEWOLF: And I know obviously Director Mack’s not here but do Director Hersey or Rankin have any. >> DIRECTOR HARRIS: Why. Why for consideration. >> DIRECTOR DEWOLF: Yeah exactly I mean what's the. >> DIRECTOR HARRIS: Do you recall why it was for consideration Chief Podesta. >> FRED PODESTA: I don't. >> DIRECTOR HERSEY: [indistinct] >> FRED PODESTA: I mean she wanted to see the red line and make sure that the directors got to see the year over year changes. Again they're not really substantive they're just reacting to legalities around. >> DIRECTOR RANKIN: I think we didn't do it for
071for approval because it wasn't it wasn't it wasn't it wasn't going through exactly as we saw it. >> DIRECTOR HARRIS: OK. And the red line start at page 33 it looks like there's a whole passel of them. >> FRED PODESTA: But a lot of those. Again most of them are formatting and cleaning up language the way bullet lists were made. There are three really real structural changes that are not changes to the way the guidelines work. Just reacting to conditions on the ground. >> DIRECTOR DEWOLF: Hampson. >> DIRECTOR HAMPSON: So I understand there are not a lot of changes this year and that we approve this every year. The. Equity analysis says basically didn't do it. And but what I'm wondering is then where is the when was a racial equity analysis done of this
072entire document and process and if. >> FRED PODESTA: I think. >> DIRECTOR HAMPSON: Meaning is that already on the books and therefore we're saying it seems and it seems like a pretty high equity. >> FRED PODESTA: We've identified we have identified some of the base standards as as part of our focus goal around transportation in general that equity. I think the equity analysis would come into kind of the base guidelines about walk zones and kind of the structural underpinnings we just didn't have the bandwidth to do that this year but we would like to look at that because transportation is provided pretty evenly across the district. Aside from the supplemental services which may not be the most equitable way to do it you know there are different geographies there different circumstances in different neighborhoods and
073we our base standards don't really acknowledge that. >> DIRECTOR DEWOLF: I think if anything it does highlight one of the things that's really in our board goals which is not only we're trying to model. Excuse me participating and utilizing the racial equity tool but I think we it should be across the board in my opinion when we should be using it even if it's just changing one or a few words I think it is always important practice. Director Harris I see your hands up and I know Director Rivera-Smith takes copious notes when she attends meetings so I don't know if you have any. >> DIRECTOR RIVERA-SMITH: Just as far as the question of why it was for consideration. [indistinct] Director Mack did want to see a redlined version of the BAR but also I have
074it hear in the talk about supplemental services and we discussed you know that you need the flexibility to make changes quickly. I just have in here that you. You said you will scrub the supplemental list and make sure it is accurate for introduction. >> FRED PODESTA: We did and adding the the shuttles that just were omitted last year. Like Lincoln and Garfield and a couple of others we identified them. >> DIRECTOR DEWOLF: Thank you Director Harris. >> DIRECTOR HARRIS: I appreciate what you just said and I wonder if we can't put that in there by way of explanation I think that the oral history is helpful to us but if it's embedded it gives us direction for the next year et cetera. I think we need to own that. >> FRED PODESTA: So I will
075take that as a potential revision to the language in the board action report relating to equity analysis that will describe that the Transportation Department plans on again this document reflects our existing kind of policy and approach given boundary changes interim site and implementing those per our current kind of practices it doesn't represent a rethinking of any of those practices and that's where equity analysis would be most in order. >> DIRECTOR DEWOLF: Thanks Chief Podesta. >> FRED PODESTA: And the underlying assumptions and we didn't we didn't do that this year we just didn't have the bandwidth. >> DIRECTOR DEWOLF: Hampson. >> DIRECTOR HAMPSON: Well and I would just ask the committee to make sure that you go through that racial equity tool analysis even if you come to the conclusion that there's not a lot to
076report it. It's not that onerous as a committee process and any historical information that comes out that's presented here makes us better informed and it makes the community better informed if they can see as you said Director Harris what's embedded in prior work or future work that pertains to ensuring that our strategic plan is flowing through at this level. Thank you. >> DIRECTOR DEWOLF: Thanks Director Hampson Any more comments questions concerned about this item. Okay let's move to introduction. Item number eleven BEX5 approval of additional funding and delivery acceleration for the student computer refresh to support teaching and learning and equitable access for students district wide. This came through Ops on February 6th for approval and I will let Chief Berge take it away. >> JOLYNN BERGE: Thank you. This BAR would approved twelve point
077five million dollars from planned BEX5 dollars to complete the student device rollout with the plan that was approved by the board on June 12th 2019. So this continues. That is the second step. The previous approval was for BTA4 dollars. We are now asking for approval for BEX5 spend. This BAR would approve providing laptops to all high school students and providing laptops to each classroom and other grades to replace older student devices on a four year cycle. This BAR would also approve the acceleration which is at the request of high schools of the original phased in approach for high school students where originally where now students in grades 9 through 12 are provided laptops by fall 2020. Originally other than the sixth initial high schools high schools were to receive laptops for their incoming freshmen each
078school year through year 20 to 23. >> DIRECTOR DEWOLF: Awesome thank you folks from Ops have any additional comments or anything that's helpful for the board. It's pretty straightforward. >> DIRECTOR RANKIN: I'll just share that the discussion that we had was that there were some issues that people were having of having like some kids some students at the high school have laptops and other grades not have laptops and that for equity across all of our buildings and to also help with educators consistency in what tools are available and all of that that this made a lot of sense. >> DIRECTOR HERSEY: And I’ll also just to add to that seeing in the classroom when there are grade bands that have access to some technology really reduces the ability for cross like grade learning and activities
079and projects and things like that and then for the management purposes of the school being able to work alongside other grade bands is really important. And then it is just really really difficult to have like 9th and 10th graders with laptops in a building and 11th and 12th graders not having that. So it just makes sense. It's much more streamlined in terms of actually being able to support students with technology when all of your students have the same resource at the same time. >> DIRECTOR RANKIN: Also hearing about the excitement from students at schools where it had been rolled out. And that's just something that we want for all of our students. >> DIRECTOR HAMPSON: And Director Rivera-Smith. >> DIRECTOR RIVERA-SMITH: daylight. Where did the 12 million come from. So it's been. Is it still
080it was coming from thirteen point five. That was to go to this SAP replacement that you're not going to be rolling out because we don't need to right now and I mean what’s. >> JOLYNN BERGE: No um. So to provide clarification there is the technology plan online and on page 19 there is a order of activities that we have money set aside for different things. And so it's only for student laptop dollars we're taking line items from BEX5 for those items for this purchase. >> DIRECTOR DEWOLF: Harris. >> DIRECTOR HARRIS: I swear I feel like the board Grinch sometimes that technology plan was never passed by the board was it as a board resolution. >> JOLYNN BERGE: No. >> DIRECTOR HARRIS: Okay. >> DIRECTOR DEWOLF: Is that is that and is that memorialized in policy
081somewhere that we need to approve the technology plan. >> DIRECTOR HARRIS: Well when we're spending how much money. >> DIRECTOR DEWOLF: I'm just saying clarification it sounds like it may not be in policy right now that we approve that plan if that is something we should bring to our committees. >> DIRECTOR HARRIS: I believe it is and I believe that we should probably seek some assistance from our legal office on that piece. >> JOLYNN BERGE: I don't know where it says that in policy off the top of my head. >> DIRECTOR HARRIS: I appreciate that. >> JOLYNN BERGE: Yeah. >> DIRECTOR HARRIS: And I'm not throwing rocks here but. But I have significant concerns when we have been spending millions and millions of dollars based on a plan and no offense to anyone the person
082that put that plan together is long darn gone. That's a problem for me. >> DIRECTOR RIVERA-SMITH: I don't know if it's. >> DIRECTOR HARRIS: And we're not going to solve it tonight but if we could get some legal clarification from counsel. Thank you sir. [indistinct] I'm not expecting you to. >> DIRECTOR RIVERA-SMITH: I have that Director Mack had said that 6901 calls up clarification around technology plan. So there might be something in there is specifies if it should be board approved or not. >> DIRECTOR DEWOLF: And that is coming through Ops in the beginning of March. >> JOLYNN BERGE: It's being amended to add IT. >> DIRECTOR DEWOLF: I think you're right exactly. I think that there's. >> JOLYNN BERGE: It’s not. >> DIRECTOR DEWOLF: We're not there yet. Right. I think we are looking
083at that policy and it's coming through ops in March. Yes. Thank you Chief Berge All right. Item number twelve recommendation to extend contract terms and amend contract amounts for furniture procurement for 2020 2021 bid number B 0 5 8 6 6 8. This came through Ops Committee Feb. 6 for consideration. Chief Podesta. >> FRED PODESTA: Thank you. In March of 2018 the district bid out furniture procurement contracts mostly associated with capital projects to provide furnishings as school additions remodels or new schools are built. The bid anticipate and two contracts were awarded that exceeded the BAR limit. The RFP process was structured in such a way that the contract would have a termination date for the first year and then be extended a second year and that's this extension. So the last year was in the
084spending was about double just because of the number of square feet we were adding in last year's capital program with a 20 classroom addition at Ingraham Lincoln High School and opening Magnolia this year a little bit less furniture is needed so the amounts are a bit smaller. And then I think that'll be the end of these to these contracts. But this just allows us to procure all the furniture we're gonna need for the schools that we open. >> DIRECTOR DEWOLF: Thank you and do folks from the committee or other folks who attended have can give us any more clarity around why it was for consideration. >> DIRECTOR RIVERA-SMITH: Yeah with Revisions. [indistinct]. As we know Director Mack is very attentive to detail and wants to make sure that the process is followed in the way
085that she believes it should be followed. >> FRED PODESTA: I think also it's a big dollar amount so they want to make sure that the board looked at it. >> DIRECTOR HAMPSON: Any other comments questions or concerns about furniture procurement. >> DIRECTOR HERSEY: Yes. >> DIRECTOR DEWOLF: Okay. And just for clarification I did find in policy 1010 that board committees have oversight over reviewing general technology plans but we currently have a gap and hopefully that will be addressed in 6901 again. Director Mack very engaged in that. Not to go backward again in look spending many months looking at 6901 I think we decided couldn't it since it's really about facility planning that it wasn't really helpful for technology and I don't want to speak for Director Mack but I think she might propose to her
086colleagues that we need just the tech not that just capital planning and nothing that specifies technology that maybe there should just be a companion policy. Like the master facility planning policy. So but I given we spent so much time looking at it I don't think there is a policy now that requires approval of technology plan. >> DIRECTOR DEWOLF: Well we are a working board it’s on our it's in our sights. Ok Director Hampson I saw you over there with your hand on the microphone. Do you want to. OK. So let's go to introduction. Item number 13 first amendment to facilities capital projects warehouse agreement at Ellis Street Warehouse. This came through operations committee February 6th for approval. Chief Podesta back to you. >> FRED PODESTA: We lease a warehouse mostly to store the furniture that
087I was just describing in in the last BAR that we are very time dependent in our capital program that these projects need to be ready when they need to be ready school opens on a particular day and we need to have all the furniture on hand on a very specific date. And given the lead time of all the furniture and equipment and technology and sometimes books and curriculum that are required to add floor space to our schools we need to stock up as the capital program progresses and have it ready for delivery. We can't rely on all our vendors to deliver everything we need to all our projects on just the right date. So we have a warehouse and we've occupied it for several years and we've negotiated an extension seven year extension. >> DIRECTOR
088DEWOLF: Do directors have comments questions or concerns anything they want to elevate anybody from Ops okay. Thank you Chief Podesta. Next item is number 14. BEX5 new in lieu replacement option for Rainier Beach High School replacement project. This came through operations committee on February 6th for approval. Chief Podesta. >> FRED PODESTA: This is part of the state's D form process where we assert to the state various milestones on capital projects and for Rainier Beach There is a requirement for this form to make a determination. Are we going to replace a building outright or modify it. And given the needs for new program that we've identified for near for Beach we’ve This is just us informing OSPI that we intend to demolish most of the building not the performing arts center and build a new structure
089to support the program we'd like to see. Going forward. >> DIRECTOR DEWOLF: Harris. >> DIRECTOR HARRIS: Did I see someplace in the city council's agenda or a city agenda that folks are talking about about landmarking Rainier Beach High School. >> FRED PODESTA: I have not seen any city council action to that effect. There may be a nomination hearing identified at some point because we we always go to Landmark's board because we have to control our own destiny and call the question. So they made the Landmarks Preservation Board maybe calendaring a hearing that we would ask for because we can't have it come out of left field. >> DIRECTOR HARRIS: And if it get’s landmark status it adds 30 percent to the cost. Is that correct. >> FRED PODESTA: You know it. >> DIRECTOR HARRIS: Is
090that a benchmark. >> FRED PODESTA: That's a decent benchmark if the whole envelope needs to be you know the whole building exterior needs to be preserved. You know it depends on what the controls are and what specifically gets landmarked We are in communicating with landmarks preservation board about really cost aside what the potential limitations are to educational programs. If we don’t build the buildings that meet our educational specs. >> DIRECTOR HARRIS: Thank you. >> DIRECTOR DEWOLF: Yeah it is. It sounds like it is definitely a hot potato. I mean I would add certainly something that we didn't plan for which is concerning. >> DIRECTOR HARRIS: I guess it the irony that we made them work wait that long and they've been in a substandard school for decades more than other high schools and now we
091make them wait longer is beyond sad to me. >> DIRECTOR DEWOLF: Rankin. >> DIRECTOR RANKIN: I was just going to reinforce that and say that you know the community is asking for a new building and that has been the conversation. And also seeing the proposals for Northgate that mean things have changed a lot and it's really exciting. These the newer building I love historical preservation in some contexts a great deal actually. But for for our students and for this school and these students the what we can do and what we could build is really exciting. >> DIRECTOR DEWOLF: Thank you Director Rankin any more comments questions concerns about the new in lieu replacement option for Rainier Beach High School OK. Moving on to introduction item number 15 BEX5 award contract P-. 1 6 7 2
092for construction project management services to Shiels Obletz Johnsen Inc SOJ for the Van Asselt classroom edition and Mercer Middle School replacement project this came through operations committee on February 6 for approval Chief Podesta. Back to you. >> FRED PODESTA: As you know we are expanding the footprint at Van Asselt school and we'll also be using it as a temporary site as other construction projects go on and it's a complicated enough affair that we are hiring a construction management firm to oversee the construction and this is the. This would allow us to award that contract to get started. >> DIRECTOR DEWOLF: Do directors that attended the operations committee have any additional comments or questions or concerns or anything that came through the committee that we should know. Any other directors. Okay let's move on to item
093number sixteen. And it's not the last. And. [indistinct] BTA4 final acceptance of contract K 5 1 0 1 with King County directors association KC D.A. and Musco sports lighting LLC for the athletic fields light field lights at Roosevelt High School Project operation. This came through operations committee Feb. 6 for approval Chief Podesta. >> FRED PODESTA: Again. Directors are familiar with the final acceptance project process where we close out contracts. This work has been completed and the lights have been commissioned and are working to our satisfaction and the contractor completed the work to our satisfaction. So this just closes this work out. >> DIRECTOR DEWOLF: Thank you. That’s a success. >> FRED PODESTA: These are always celebratory. >> DIRECTOR DEWOLF: And our final item of the evening is item number 17. Well sort of. Oh sorry
094go ahead. Director Hampson on the last item. >> DIRECTOR HAMPSON: I'm sorry I just need to go back for one second. At some point do we review leases as a whole that we hold and. And is there any lease versus buy consideration. >> DIRECTOR DEWOLF: It sounds like you're on 13. >> DIRECTOR HAMPSON: Yeah I went back to 13. >> DIRECTOR DEWOLF: That was the warehouse. Okay. >> DIRECTOR HAMPSON: You can answer me later. I'm just wondering. Well yeah. Just based on current market conditions and rates and stuff if there is any tickler for that so to speak. >> FRED PODESTA: Yeah I think our master facility planning would be a good space and our long range levy planning to see how much we need of this kind of facility if it's gonna be in
095perpetuity. We we'd like to own it. We've also been looking for possible related real estate for a bus lot. So we are definitely thinking about it and thought about that on the term of this lease extension. So. >> DIRECTOR HAMPSON: Okay. So that's. >> FRED PODESTA: Definitely on our radar. >> DIRECTOR HAMPSON: If that analysis is done and it could be included with the BAR I think that would be really helpful. >> FRED PODESTA: It is not done. I think we're planning on folding it into our facility master planning. that we're kicking off with our new advisory. >> DIRECTOR HAMPSON: Okay. Thank you. >> DIRECTOR DEWOLF: Thank you Chief Podesta and again Director Mack not only will be mad if I don't mention the advisory committee but also 6900 and 6901 are coming through a
096committee. I know she's very excited about that that's capital planning and levy planning and a lot. And we made our we we made our selection on the advisory committee. >> DIRECTOR DEWOLF: Oh congratulations Yeah. Okay. Well I'm going to. We have it's 6 minutes to 9 p.m. I'm going to kick it over to Chief Codd for the Seattle teacher residency program contract which came through A&F on February 10th for approval. >> CLOVER CODD: Okay. Yes. Thank you. So this contract would be in the amount of three hundred one thousand three hundred sixty one dollars it would go to the Alliance for Education for the purposes of the Seattle Teacher Residency program. We have a mixture of funds baseline and then previously in September you already approved that teacher diversity contract money from the city of
097Seattle. So we are combining some baseline funds with some of those grant funds for this purpose. I have written a lot of background information for you because the program is very exciting but if you have any questions I will answer them now. >> DIRECTOR DEWOLF: Thank you. >> CLOVER CODD: And or want a tour. >> DIRECTOR DEWOLF: Do directors have comments questions concerns anything we like to elevate to Chief Codd around the Seattle teacher residency. Item. >> CLOVER CODD: Thank you all. >> DIRECTOR DEWOLF: Seeing none. That's no more items before us. And with that I will adjourn our meeting at eight fifty five p.m.. Thank you for being here.