001It is 700 p.m. and we do have a quorum present. So we will call this meeting order. If you would pray with me as we begin. Father God, we thank you for the day that you've given us and we thank you for all the things you rich richly bless us with. Dear God, we thank you for the opportunity to serve the the kids of this school and the people in this community. And dear God, we ask that you help us focus on the kids. Ask that you help us to make wise decisions. Father God, we pray that you uh forgive us where we fall short of your glory with our sin. Be with us now and keep us and protect us. It's in Christ's sweet name that we pray. Amen. Do we have anyone registered
002for the public forum? No, sir. Cardinal Spotlight. All right, Cardinal Spotlight. Every every year, um, we like to recognize our students who graduate with their associates degree or who will graduate with their associates degree. Um, before they graduate from high school. And this year is Hi Erby. She she will graduate from WTC on May 8th with 75 75 hours and counseling and you write your speech. Yes, I did. Oh, you did? Oh, okay. It's short. Okay. Want to say that getting my associates degree in high school has always been one of my top priorities. I've always been taught that education first and is something that no one can take away from me. Thank you. And she's our fourth one. Um I can think ever. So we've had three the last three years and we hope
003to continue trend. I'm hungry. her bedtime's like in an hour and a half. All right. Superintendence report enrollment and attendance um overall percentage increase from uh last cycle as well as from this time last year. We are down one student from the previous count. It was a transfer student that was uh denied. So we are at 52 and 95% even next page is the budget update. Shows our current expenditures from current April 25 compared to April 24 last year. Overall, we're at 80% compared to 87% at the same time last year and the the additional function was added for the maintenance note expenses. So 81 81 is the extra function. You'll see the difference in the two tables. May regular board meeting date. May 19th is the third Monday. Everybody good with 19? Anything else?
004M um I see the awards day on the calendar for the 22nd. Uh I think at that time we also wanted to recognize the former school board members. Uh we've got plaques for everyone um since I think 2012. Is that right? School. So we we will invite all um former board members who've served and would like for everyone to attend the can and present those awards to uh former school board members. the 22nd. It's the last day of school at 9:00 a.m. Couple others. Basic softball fields finished up. They added more infield on the top to make it more playable compared to uh you know a dirt field. is a grass field. So, they added more infield on it just this week to to build it up. They're they're coming back to finish the baseball
005field. They've got to do some adjustments on the batters boxes to get them to line up because they're kind of they're kind of cockeyed a little bit, but they're going to get that done probably this week. Uh we had same guys, they came out and just give us a bid on the playground just to kind of have an idea of what that turf replacement would cost and that came in at 268,000 for and that's just one bid for the playground there. Foundation's talking about helping with that or assisting. Um, but we'll we're going to we're going to get it um impact tested and get some more quotes just to have a better idea for comparison. Um, performance services came out last week. They walked the grounds um assess facilities. Uh, they should be giving us
006a report probably within the next couple weeks. It'll it'll be similar to the one that that Gallagher made in their their little book. That is all I have. Okay, we are finishing up star testing. Um we've got testing tomorrow and Wednesday and we are going to be done. Um, so far teachers and kids feel very confident. Um, teachers, our students have taken a lot longer this year doing it. They say, "Man, I did a whole lot better. I knew way more." So, without getting official results, those will be first of June when we get those results look promising. Teacher students feel better about it. So, um, got three open positions on high school science, third through 5th, EL, and then, uh, Miss Brown gave me her letter. She's retiring. So, my first grade position open.
007So, those are open. They're posted. Still working on getting in applicants. First grade, third through fifth. Haven't got very many applicants on those, but the ones I have got um look promising. So, we'll leave those open for a little bit, start doing interviews. So, uh teacher appreciation week May 5th through May 8th. Um I've got some some things planned for teachers. The BCH club has some things planned for teachers. But if you you want to come up and you want to do something, you know, y'all certainly teachers like food. So they like drinks, they like candy, they all that type of stuff. So if you think there's something you may want to do, just get with us and we can coordinate and try to show our teachers you're appreciated. graduations. Junior high graduation is May
00822nd, 7 PM. High school graduation is May 23rd, 700 p.m. Um, y'all will all be on stage. Board members, if you have eighth graders or seniors you want to hand their diploma to, make sure they talk with you and they make sure, hey, I want, you know, Mia wants John to hand her a diploma. I don't need to know all that. as long as they've got it coordinated and y'all can kind of sort that around. So, if there's a kid that's like, "Hey, I want Bridget to give it to me." That's fine. Doesn't not going to hurt my feelings at all. So, but y'all are the ones who kind of give them all and you want to rotate, you can or we have, I think, 18 seniors this year. So, kind of usually whatever the
009senior kind of wants is good. Eighth graders, we've got 29. How How we got 29? I don't know. But we got 29 eighth graders. They're really good is my problem. Uh, same thing with them. If there's an eighth grader you want or they say, "Hey, I want John to give me my diploma." That's fine, too. So, just they'll coordinate with you and be able to sort that out. Uh, transfers, we closed transfer transfers last week. Um, I've got 41 total transfers including prek. Um, overall, they're really good. There's a few that I told or I should have just told him to save our paper, but as a rule, there's they're really good. I think we have like 21 prekers and it's going to be very tough to cut that down to a manageable number with
010our industry kids. But that's a good problem to have and it's they're good families. They're good kids. Like it's it's good problem to have. But we're going to work on those. We'll have transfer meetings in the next couple weeks and get those sorted out. Letters will go out saying they're accepted or denied including our currents the last week of school. Uh you may have been asked or been told truency letters went out. That's just a warning that we're telling people, hey, your kids missed 14 days of school. Need to make sure they're at school. Um so what it does is if we have those parents that are habitual and they get a whole bunch, it has all my documentation so I can get insurance and support. A lot of them they go, "Oh, they've missed
011eight. I will they'll be at school, no problem." So it just and I've had they call me and I explain that just a warning. We want them at school. Make sure you're sending doctor's notes. Make sure you're sending notes and things like that. So, main thing is try to keep them in school as much as possible. Um, that's all I have for the principal. Let's circle back accountability. The 22 23 scores which was two years ago has been locked up in a legal battle with a lot of districts in the state because um TEA changed the accountability procedures like mid year. They changed the test. Well, a lot of districts were projected to go down um even a couple letter grades um and the districts lost that um legal suit. So accountability for 22 23
012will be released on Thursday. Um I think we're pretty excited about it because our scores pretty much stayed the same. Um we were expecting to go up even though the everything got harder. Um but we're pretty pleased with staying the same. I think I think you get a look around um the region and the state and a lot of districts will have gone down and ours ours will be really comparable. So we're we're pretty pleased. So on the 4th we'll or sorry the 24th we will we will post those accountability results once it gets released graduation. Kindergarten graduation that is May 21st at 9:00 a.m. Um y'all can come sit on stage but trying to remember he gives us out. Maybe I do. Y'all come sit on stage or y'all can come watch. But those
013elementary kids, we kind of run them through pretty quick. 9:00 a.m. Kindergarten or we'll do prek awards and then kindergarten graduation. Yeah. So, y'all dress up. So, because we'll take pictures and or Miss Smith will take pictures for the yearbook that day. Yeah. Yeah, y'all can just hang out all week. Uh the day that we do board awards and first grade through 12th grade, it's we have a lot of parents on campus and it's a lot to try to get through. So, we do it pretty quickly, but it still takes quite a bit of time. Mr. Marman, didn't the don't the seniors walk down? Didn't we walk them down there last year and then walk back with them for kindergarten? Yes. Yes. So, it'll be the first time that seniors are in their cap and
014go. Yes. Oh, and eighth graders last year, you know, they wore maybe some dresses that were maybe needed to be a sixth grade dress. U we've just bought them all gowns, caps and gowns that they'll just rotate or they'll have it each year. So, they still wear that dress, but we're going to put a captain gown. So, anything else? I think that's it. Circle back around. Uh bear with me. There's a lot. Uh track boys and girls were district runnerups. Um which I thought was really impressive considering our numbers. Um we got the most out of our kids. If our kids were in it, they won it. Um and so we did really good. Um we had 13 kids make it to the regional track meet, which is a lot. Um we had Zalen and
015Talon in the Grand Relay which was Kobe, April, Clarissa and Deja and Hie. Um they all made the finals and so they were top eight in the region. Um performed really well I thought. Um heartbreak for a couple of them not getting to go to state next week but um I thought they performed really well for us. Uh Talon was a regional golfer. He went competed last week. It's hard to tell where he finished exactly. Um, but after day one, he was he was sitting sixth and seventh and then kind of had a bad day and didn't make it. But, um, that was his second year to be at regional golf. So, that was really good. Um, baseball, they are already technically district champs. We've postponed the big hoopla as far as giving them the
016trophy and all that because they play tomorrow at home. Um, we wanted to give them the trophy at home in front of everybody. Um, it's also senior night and so we wanted to make it special because from our research, and I'm okay being wrong, but from our research, we're pretty sure this is the first one in school history, first district championship in school history. So, um, they play tomorrow 6, girls have a softball game at 4, so that way we're done out of the way, and it's all about the boys at six o'clock. Um, playoffs are still to be determined. Um, we'll know more next week, maybe. later this week. Uh let's see. Softball, they're also district champs. Believe it or not, those playoffs are still to be determined. We won't know till tomorrow. Then
017we'll turn around and play Thursday, Friday, and then how long. Um fun fact, we're going to have our first junior high softball game next week. That'll be at home. I think it's Asperon. So, working to find the boys at junior high softball game. Um, but it's like pulling teeth with everybody around here to get that done. So, um, we thought it'd be really good. We're going to play junior high football, basketball, junior high track. Why are we not playing those? Let's get them going. So, uh, trying to get that up in the works. Uh, today was district tennis. The girls are district champions. The boys are district runnerups. Ryan, Seria, Deja, Mia, Axel, and Ollie or Ali um will all advance to regionals. So, really good day for that group. Um, we got some playbacks
018that'll happen here sometime later this week, next week. Ran out of time. Um, I don't know the details, but we'll play those here. So, we'll have maybe have some more kids get in, too. So, uh, we're working on a date for the athletic banquet. The last few years, it's been on a Sunday just because during the week is so chaotic and hectic. Um, it's been really good that way. It's usually about 2, three o'clock in the afternoon on that Sunday. Eat, do awards, and coaches on a time limit for their speaking and try to get everybody out as quick as possible. So, I think that's it. If I miss anything, I'll post it. Operations report. Um, just been a really busy month with after all the land and storm damage and all that. I'm just
019meeting with insurance adjusters, walking facilities, checking damage. Um, Obviously the bus accident. Um just trying to get all those guys kind of ironed out. We had a construction engineer come out today to look at one of the light holes over at the football stadium where they busted some concrete from the wind. Um hopefully we'll get a report back. He said hope it take him about a week to get back on that as far as what they're going to do there. So um and then just trying to get a game plan together. We're working on what's going to happen this summer. Obviously we know we're going to paint all the um offices and then the boardroom and all the areas that didn't get painted last year. We're going to get all that stuff kind of addressed.
020So, just been really busy on planning trying to get ready for a busy summer. So, circle back real quick. Okay. Paris came out. They did a water test on the gym roof juncture. Um the first thing they found was a hole in the durast the new the new part. I mean, it was it was big enough to stick a pencil through it. I mean, they they water tested and water ran ran through right where it's always been coming through. Um, so they had to fix that. Um, so we won't know if that's the end all fix or until, you know, we get another rain or or water test higher. Um, because that was really low and they had to fix it before they could. And then do they hook up custodial and then ran, you
021know, 200 hose up there. By the time they got there, they didn't have much pressure. So, so when it rains again and it still leaks, if it doesn't leak, great. But if it does, we'll it'll we'll know it's higher up than the hole that they fixed. We did we also did have as best reporting come through that we have a three-year audit every three years in the district. So Marcy's done great here. I've never touched that notebook. It just sits on the shelf in my office. So consider take possible action on the approval of board minutes. We will look first at the March 17 special board meeting. We have a motion to approve the March 17 special board meeting minutes and blame. We have a motion and a second for the approval of the board
022minutes for the March 17 special board meeting. Is there any further discussion? If not, all in favor? All right. Second is the approval of the board minutes from the March 17 regular board meeting. approval. We have a motion and a second for the approval of the regular board minutes for March 17. Any further discussion? All in favor? And we have approval of the board minutes of the April the 4th special board meeting. I'll second it. We have a motion and a second to approve the April 4th special board meeting minutes. Any further discussion? All in favor? 70. Next is to consider and take possible action on the approval of payment of bills and investment reports. Motion approve it. I'll second a motion and a second to approve the payment of bills and investment report. Is
023there any further discussion, questions, comments? All in favor? 70. Next is to consider and take possible action to approve budget amendments. You I'll let Marcy jump in. So these budget amendments are to account for any of the extra money that's come in. For instance, you'll see um like function 81, which we talked about earlier, the maintenance note, the $400,000 has to be added in. Um the $43,000 for function 11 instruction that was for the u the checks that the foundation gave every employee. Um, and then the plant maintenance is the sewer um sewer line that got fixed at the football field. Um, the safety is 1,700 that didn't because we spent all of our safety grant money. This is additional to that that didn't get covered because we spent all our safety grant money and
024the services $8,000 more have to that's part of the maintenance note. Okay. That is actually like the I don't know the processing and fees that they charge you when you do the maintenance note. The 400,000 is the actual money we have to spend. You can see up here in the revenue we have to amend those up here in revenue too. So it's the full 48,000 but it we had to break it up here. Make a motion approved. Have a motion and a second to approve the budget amendments. Is there any further discussion? All in favor? Next item up is to consider and take possible action to approve the auditing services for the year ending August 31, 2025. Uh this is a renewal of our current engagement letter with Boeing Sears Gilbert and Moss. just needs
025board approval to continue their services. We have a motion and a second to approve the auditing services for the year ending August 31, 2025. Is there any further discussion or comment? All in favor? Next is to consider and take possible action to temporarily modify provisions of board policy DC local related to superintendent's hiring authority. And this just grants temporary um approval for the board to consider superintendent hiring authority typically through summer months July mainly to move quickly on staff hiring. We'll make a motion. We have a motion in the second to approve the superintendent's hiring authority for temporary time. Any further discussion or comment? All in favor 70. Consider and take possible action to approve low attendance waiverss for the 2425 school year. We have two lower tenants waiverss to apply for. What what this
026essentially does is takes takes these days out of our uh percentage calculation. So this entire week of July or sorry January u was more than 10% below our average and it shows the corresponding percentages for those dates and that was due to sickness. Um the second one is the day that the wind wind storm came 3:14 and that was at 83%. So both of these require board approval and then we'll send them to TEA for final approval for these. No, it'll it'll recalculate our our averages to where you know these days won't count. motion in a second to approve low attendance waiverss for this school year. Any further discussion or comment? All in favor? 7. And next is to approve the staff development waiver for the 2526 school year. Uh this is an annual um
027wave board waiver. Uh what this does, it lets us include our professional development that we have throughout the year as operational minutes. So if we have days in excess of bad weather that we take up our days, then these minutes would even though kids aren't in school, these minutes would cover up to 2100 minutes um operational time. So just give us an extra cushion if you know there was something significant that caused us to be out of school. Motion to approve. I'll second. Have a motion and a second to approve the staff development waiver for this school year. Any further discussion or comment? All in favor? Consider and take possible action to approve the text certification for the 2526 school year. This is another annual report we have to do. We we have to go
028in for every grade level and include the curriculum products that we use to cover the the peaks in each of those subject areas. Um so you'll see this entire packet broken out by grade level and subject area and what what curriculum we use to support those areas. U but it what's not included is any like extra teacher developed materials. So these are the major publishers that we use of the draw hillman and any computer programs. Uh but we also use supplemental things that teachers add to the curriculum to cover things in different ways. Motion and second's been made to approve the peak certification for this school year. Further discussion or comment? All in favor? 70. Next is to consider and take possible action to approve an independent design representative. Uh so we hit the brakes
029on sending out that RFQ even though we published it in the paper. Um I sent it to the attorneys to make sure everything was performed correctly. Um and the attorney said that the district has to have an independent design rep and architect or engineer to be more or less a district advocate um working with the the company the design build process team which is per performance services. Um, so, uh, Kevin can fill you in on a little bit more, but, uh, he he he's had conversations with Gable, Ron Gable, Ron Gable, and I think he had Ron is a AIA certified architect. And uh Ron said as long as it's in a u advisory or u consulting situation, he would be happy to serve the children of Hermley ISD and the people of Hermley. Um
030he said as long as it's for the kids. He said I would like to do it at no charge. I think we would be wise to not look a gift horse in the mouth. I agree. Motion to approve the independent design representative. Is there any further uh discussion or comment? All in favor? consider and take possible action on the purchase of a vehicle to replace the white bus. Uh this this last action was added in the hopes that we would get a an insurance adjustment for the white bus. We haven't yet. Um so it is a total loss though. That's just I think the purchase price was 60 something,000 four years ago. The replacement cost right now is 120,000. So it depends on which one they give us the the replacement on. Um but we
031have we have current estimates on some transit vans. Um but we don't have the money to spend yet. So just really no action to be taken. What happened on that accident? What caused it? What? Uh, you know, they're by the cemetery. Um, she just she just missed she just missed that sharp train. Were they picking up kids or they were headed out to um all the kids or just some kids? Well, all the kids were on the bus except one and they were going to pick up they picked up all the kids or just they met here. Just that one. Just the one. And then they were going to head to to Weatherford. didn't make it to pick up the last kid. We don't ever use that bus for a route bus, do we? No.
032Yeah. It was It wasn't being used as a route bus is an activity bus, but we don't have money yet to buy anything. So, really no action for this. We had hoped But I'd rather be conservative with and wait until we get an idea of how much they'll give us purchase. But in also in your packets there is a transit band estimate. This is a This one is for a 2023. Didn't you have something that was similar? One of them's new and I believe one of them's used a quote for a brand new one. We have several. They're just They're just all They're all pretty similar. much better than a bus. Something to think about and consider, I think, would be possibly looking at once we get insurance money back, purchasing a used transit van
033that has a little bit of mileage on it, maybe a couple several years on it, and then once we get into a new budget, possibly purchase a second one. So, something to think about and consider. The only other thing on our The only other thing on our agenda is an executive session to talk with our attorney. Our attorney is not present. Correct. Do we need to exercise that executive session? And it would be if you have any questions about the design process, the requirements, anything like that. No comments, no action takes. I think that's the end of it. Okay. You have any questions for David or anyone talk anything financial farm related? It was in the neighborhood. So okay make a special trip at the water burger. Okay. It's a good place to be. Did
034you say? Yes. All right. So we have a motion in the second to adjurnn. Any further discussion or consideration or comments? All in favor?