001and Joseph Ruiz here. Let the record show that there is a quorum of board members present and that this meeting has been hosted in accordance with government code chapter 551 state of Texas Open Meetings Act. We will move to a moment of silence followed by the pledge of allegiance and the Texas To the flag of the United States of America and to the republic for its One nation under God, indivisible andice to the Texas. We now move on to item number four, public participation. Do we have anyone who wishes to address the board? Thank you, Miss Hamilton. >> Good evening, board president, board members, superintendent. My name is Monica Hamilton, and I'm a teacher at the high school. I'm speaking tonight regarding the proposed changes to our leave policy. Currently, what is a single line
002of board policy regarding leave usage is being replaced by nearly two pages of additional restrictions and conditions. These leave days are part of our compensation and benefits package outlined in board policy. They are earned days. Requiring approval for the use of earned leave shifts it from being a benefit to being a conditional privilege. I have reservations about the tone of the language stating that failure to receive approval may result in disciplinary action up to including termination. Accountability is important, but this wording feels excessive and punitive. We are professionals and policies should reflect trust alongside expectations. It's important to note that accountability already exists. Employees have received warning letters for excessive absences under the current policy. Systems are in place to address attendance patterns. Expanding punitive language does not appear to address a gap. It see
003it increases anxiety. Students cannot learn without teachers present. We all understand consistency in instruction matters. However, educators are also human beings with families and responsibilities. The goal should be balancing instructional continuity with fairness and realism. Limiting discretionary leave to two consecutive days is also more restrictive than neighboring districts. In addition, requiring documentation for additional days may create unintended hardship. With the transition to new insurance, many staff members are having difficulty securing doctor appointments, which can make obtaining a note within a short time frame challenging. policies should reflect the practical realities employees are currently navigating. The provision allowing leave to be denied if it creates a burden on the district takes a very personal meaning. Recently, my father was halo flighted to shoreline. No teacher should have to choose between standing beside a parent in a
004medical emergency or returning to work solely to avoid being labeled as a burden. Emergencies are unpredictable and systematic staffing challenges should not require teachers to make that kind of decision. Prohibiting the use of dock days presents another significant issue. Life does not always align with leave balances. My son was born 6 weeks early and I used all my available leave over 30 days prior to FMLA, but it left me with no absences banked for the next year. Due to frequent illnesses common with premature babies, I exhausted my 10 allotted days for the year and had two docked days. Under this proposed policy, I could have faced termination not for misconduct but for caring for my medically fragile child. Policies should protect employees in these circumstances. The restriction on not permitted days also warrants consideration as
005written. This applies only to campus employees. If certain dates are critical to district operations, expectations should apply equally to all employees. Additionally, there are moments when we are just not educators. We are parents. My son graduated last year. Under this proposed policy, I would have had to choose between being president for that milestone or fulfilling my role as an employee. This is not a position we should put our teachers in. Beyond the immediate impact on current staff, we must consider the recruitment and retention. At a time when the districts everywhere are competing for highly qualified teachers, policies that feel overly restrictive and punitive risk, discouraging strong candidates from applying. If we want to attract and retain exceptional educators, our policies must communicate professionalism, trust, and support. If improving attendance is the goal, I encourage the
006board to consider positive incent incentives along with clear expectations. Offering an attendance stipen or incentive for employees with strong attendance records would promote consistency while maintaining morale. I respectfully ask the board to reconsider these proposed changes and adopt a policy that supports instructional continuity while it reflects fairness, trust, and the realities of professionals who serve this district every day. Thank you for your time. >> Thank you, M. Do we have anyone who wishes to address the board? Thank you, Mr. >> Sorry, I'm a little good evening everybody. Uh, thank you all for allowing me to speak here. Um, I just want to come up here for a moment and just say a few words. Um the the other week uh last week actually I was sitting in a uh data meeting uh with my English
007department and it was in that meeting that I had a moment uh where I reflected and I made a comment to them um and I told them you know this work that we are currently doing I've been in education 15 years I feel like the work that we're doing in the next couple of months is some of the most important work that we're going to be doing because what we are tasked with is you know working with the district that has an F rating And how do we improve those efforts? How do we um take what we got in our MOI middle year assessment, break down that data, come up with intervention plans that are going to be targeted and um purposeful and then monitor that. Right? I just wanted to come up and say
008that, you know, the change efforts that have come this year have been, you know, great, right? Change is never easy, right? Um but what I will say is this. What I have seen from the teachers at least at the high school is commitment, dedication, and the desire to want to do better. You know, one of my favorite quotes that was very life-changing for me was from Maya Angelo when she said, "Be the do the best you can until you know better. Then when you know better, do better." And I can say right now that is what we are currently doing under the leadership um of our, you know, superintendent Dr. Martinez and also with our principal, Mrs. Moore. We are hitting the ground running. we are making sure that we are looking at our data
009and you know we are um being purposeful and I want to you know we hear about you know the accreditation uh warning we hear about the F ratings we hear about DOI being revoked um but I also do want to make sure that we are aware of positive things too as well you know I oversee the early college high school program at the high school and recently we did you know at the high school recognized nine students who made the deans list at coastal bank college who's awesome And we recently found out that 15 students will be graduating with their associates degree in May, which is um several. It's almost double from last year's eight students, which was said to be the highest number of associates degrees Kingsville has had. Now we're looking at 15
010with four of those being juniors. Um so there are a lot of great things happening. Um, one thing as well that I wanted to uh bring up was, you know, just in terms of success and dual credit, a year ago when I first got here, 41% of the kids didn't receive credit that first semester. Right now, consistently from the spring and now the fall, over 50% of the students that received an A in their dual credit classes. So, you know, there are change happening. I just wanted to come up here because I had that moment in that PLC meeting with my senior expert seeing them just really wanting to do better, wanting to make sure the plan is solid for intervention and how we can, you know, move the district forward. This is our community.
011These are our students and we're here. And I just wanted to take a moment to speak and say we are doing the best we can and we are committed to seeing this through to the end of the school year and hopefully getting the results that we believe we can get. So, thank you all so much for the decisions you all make. We know it's not easy. We know that a lot of changes happen. This district is not the same it was a year ago, right? Completely different leadership, completely different initiatives. Um but I can say that I am seeing the commitment out there and I just want to recognize that the effort of our teachers they are feeling the pressure but they are stepping up. Thank you all so much. >> Thank you Mr. Do
012we have anyone who wishes to address the word we move on to item number five communication administration item 58 superintendence update Dr. Martinez. >> Good evening board president for members members of the public and administrators present. Today I will be presenting some information regarding the accredititation status of PCI along with the district of innovation uh information and some attendance information as requested. So, as we all know, districts in the state of Texas have to be accredited by the Texas Education Agency and um can you remove the little thing from there, please? Thank you. Districts and charter schools received four types of accreditation. accredited accredited warn accredited probation and not accredited revoke. Um, accredited warrant is earned when a district has two consecutive school years of an academic account, excuse me, an academic accountability rating of
013needs improvement, academically unacceptable or this is the current situation for Kingsville ISD. We have had three consecutive years where we have had either F or D which are considered below standards and so therefore we have been accredited warm. That is a rating that Kingsville ISD currently has. As you saw in the previous um chart, accredited probation is when there's three consecutive school years of an academic accountability rating of F and then not accredited um it will be four. So there could be other sanctions that the state of Texas to the Texas education agency may imposed on Kingsville ISD and that will be determined in the future. I don't know when but as far as I know we just received notification of this um accreditation status. So we have serious problems in King ISD and we
014need a collective effort to ensure that our schools and our district ratings improve. So as as far as these requirements go, we are mandated to notify the parents of the students enrolled in the district as well as the property owners in the district before March 13 of this accredititation status. we have to engage in community postings um in the newspaper as well as the website and that is um currently being done. The website is already ready and the paper will be posting that I believe by Thursday for the next three weeks or so and we are required to send notification to TEA that we have complied with this mandated notices to the parents and the taxpayers uh in the district. This is the letter that was sent to all the families uh and the students
015uh last week notifying them of the status. So the letter and the mandated actions by TA also asked what are we doing to remedy this? And so as communicated in the letter, we are implementing a comprehensive school improvement plan centered on high quality instruction along with high quality instructional materials. We are engaging in ongoing instructional coaching support for administrators as well as teachers and uh establishing clear systems for accountability, data disegregation, decision making and high performance culture. So th those are the actions that we are taking because at the end of the day student success remains our number one priority in Kingsville ISD. The next thing I wanted to talk to you all about is the district of innovation for uh Kingsville ISD. So, the District of Innovation was enacted by the 84th Texas Legislative
016um and gave districts flexibility of some of the mandates that were um assigned in Texas education code and were given to charters. Kingsville ISD was a district of innovation since 2023 and later on they revised the plan in 2024. This were the exceptions that were granted to Kingsville ISD as part of the district of innovation. Uniform school start day and I will go over each of them. Minimum minutes of of instruction and school day length. teacher certification, the 90% rule, and the school health advisory council shack um the requirements for that. So, as we uh were notified this week, the Texas Education Agency revoked the District of Innovation implementation plan for Kingsville ISD effective July 31st, 2026. So moving forward uh for next school year, we will not be able to enjoy the benefits of
017neither one of these exceptions that were granted. So how does that impact Kingsville ISD? Um the uniform school start date allow us the opportunity to start school before the last Monday in August. We no longer enjoy that privilege. We are mandated by law now to start school on Monday, August 24th uh of 2026. So that is the last Monday in August. Um as you all know we had already developed and brought to your attention different calendars where we were starting before. we have to retrieve those as well as the survey that was placed to the community who are re receiving this notification from TA. So we um reconvene the DEIC uh committee and they develop new calendars based on these parameters. And so again that's um those calendars are pending approval by the school board
018which will be presented uh at the regular board meeting in March. The next thing is the minimum minutes of instruction and school day length. Um this one is not going to impact us uh because um based on the calendars that we have developed, we exceed the minimum uh minutes and that is due to the fact that that is part of our school improvement strategies. Our kids need more instruction, not less. And we understand that we have tremendous gaps to fill in our students. And so we have to provide them with more direct instruction. So we're still maintaining the 197 teachers uh contracted days. There's no change on that. What we are doing is rearranging professional development days and um teacher work days to provide more direct instruction to the students. However, in the past or
019as it is currently in in this school year, we had in the calendar 167 days of instruction. Moving forward, we will have 175 days. This is also required in the ASI grant. As you know, we received approval for this CATI grant to provide um additional opportunities for our students during the summertime. And so this is this really doesn't have an impact on us because we are having uh you know a robust instruction that we are providing our students. However, teacher certification does impact the district because we have about 25 teachers who are currently on DOI contracts and these teachers will not be able to be rehired under the provisions of the DOI stipulations. They will have to be certified. So the the previous um district of innovation exemption allow us the opportunity to hire uh
020case dance social studies and English teachers that were not certified that they might be in a program or they might be on the road to certification. We will no longer enjoy that that benefit. We will have to hire teachers that are certified. So this is a significant impact on the district. Uh the 90% rule as it is um we will provide more information on this in the future. This one will have um other major implications as well for the district. Uh but we need further planning to present that information to the board and the community. So we're we're going to leave this one on hold uh for now. The last part is the school health advisory um committee the council which we decided not to do and it was an exemption granted by the district
021of innovation. We will have to reestablish that and I have um worked with my team and um we will be starting that process in May 2026 so that we can make informed decisions before the beginning of next school year. So this is the information on the accredititation status in the district of innovation. So again, lots of changes and I want to um take this opportunity to communicate to the board that there has been some um comments made regarding we changed the plan and yes we did change some of the things in because we were not counting on these things. This changes the the game, right? And so because of it, as I stated with the calendar, we have had to make adjustments to to the calendar uh in other areas as well. But we will
022continue pushing forward and ensuring that we remain focused on providing students high quality instruction. At the end of the day, that's what matters. That's what's going to make the difference is the instruction that we provide to the students. It's how students feel in the school, how safe they are, how welcome they feel. All of those things um matter for kids and have a tremendous impact on school improvement and the accountability ratings. the next part of the information that I would like to present to the board today. Oh, sorry to your question. Sorry. Before I move to the next one, >> I have a quick question. I know you said there's going to be more information on the 90% rule. Is that the rule for attendance for students that they have to be in class 90%
023of the time? >> Yes, sir. >> Changes. >> Yes, sir. There might be more procedural in nature, but we want to make sure we involve the the principles of the different schools and and do real collaboration before we put some information out there that may be more confusing than the next part that I would like to present to the board as they have requested is during first semester of this current year. We have some attendance numbers um for you. Dr. Pence, can you go to the podium in case the board has some questions that you might be able to answer? Um so we're going to be talking about attendance per se as well as funding because you know they're tied together. If our kids don't come to school, our kids cannot learn. If our teachers
024are not in the classroom, kids cannot learn. And so attendance matters matters for kids and matters for teachers as well. Um I want to take a moment to talk about membership versus enrollment. So enrollment is the total number of to students at each campus. Membership is the total number of students in grades kindergarten to 12. The caveat is that membership includes uh for funding purposes it only counts prek half for half a point if you will. So that is the difference between enrollment. So while we may count the kid in prek in the total number of enrollments for funding purposes they only count half. Okay. And so um we will talk about the membership of Gilledge and the King High School as well as the elementaryaries which of course have the caveat of prek students
025as well. Um and just a reminder that membership not enrollment is used to calculate the average daily attendance. So this is uh the numbers that we have for first semester for total membership for each of campuses. A total of 2,282 students and we know that attendance matters and it matters for every student and it matters every day. And so basic a lotments that we receive from state funding is roughly uh Dr. P you want to explain this one? >> Absolutely. For about six years they did not increase the funding formulas and the for and the basic aotment was $6,160 per student. This last year they increased the basic allotment $55. There were other increases as well. For instance, in some areas like safety and um uh other things, but the basic allotment only increase $55
026to $6,215 per day. What does that mean? That means that if a student attends every single day, the state gives $6,215, but every time they're absent, um the amount is deducted. In this case, if you divide 6,215 by 167 days, that is $37.22 a day. So, um, for the district, every time one student comes to school, the school district will receives three $37.22 from the basic allotment. And conversely, every time a student is absent, that is money that the school district could have been um receiving but uh did not receive. And it doesn't seem like a big amount, but you will see through the rest of the presentation that it definitely adds up. >> Okay. Thank you, sir. >> Keep going, please. >> So, uh the average daily attendance at each campus for the first
027uh for the first semester you see right there. So, you see the secondary schools hovering right around 90.2 two um and then the elementary schools higher. Historically that has been the case where we have struggled to have higher attendance at the secondary schools and and we're not alone in that. Um these students can stay at home without the parents. That's that's pretty obvious. Um but you see the difference again with the elementary schools closer to 94% except for 92.5 for pettis. The goal for the district for us to maintain a higher ADA is 94% attendance because that will improve our funding. I would like to address this one is about chronic absences in our our school district is um experiencing high numbers of chronic absentism. And chronic absentism is determined when the students miss 18
028days or more. That is considered chronic. And so as you can see the numbers there in the last uh few years that's it that's our attendance and uh the chronic absentism that we have in the district. This the data that is also calculated by TA and part of the whole process of receiving accountability by the state of Texas. >> So real quick question. So you're saying that year 24 25 32% of our enrollment had a like absence >> percentage of students who were 18 times or more absent is 32% >> 32%. So this is this is this is a critical point and it is something that needs to be addressed aggressively. We are going to be adding this to our school improvement plan because we recognize that again we're going to have to do things
029differently. We cannot continue to have the same systems that we are having um because It's critical. It's critical. I don't know how else to say it that we need to have our kids at school. This is just a comparison uh between ADA versus membership by campus and the difference. So the top number indicates the average daily attendance at each campus for first semester. The second number inside the box indicates the uh membership at that campus and the number in red indicates the difference between the two absences average absences. So, we projected when we did the board the budget previous uh to me arriving at in Kingsville um that we were going to collect 2100 um for ADA for first semester. We actually collected 2090. So, we were a little bit below projected. >> So, do
030we have time right now? I mean I know time right now to balance that out so we don't have to lose money. >> We do although historically it has always been the second semester that hasn't been the lower semester for attendance. So that that's possible but it's definitely a challenge. This is the ADA funding earned and lost green and red lost. So as you can see we're losing considerable considerable amount of police because of attendance in each of the schools. That is my presentation for today's subject to your questions for attendance and this is the first report I've ever seen on attendance as a city board member to be this clear and to be this immediate and this transparent. I appreciate that. Thank you all for doing that. It's it's the first time. Can you
031back up one and tell us what's the total of the how much did we lose? What is the average? >> I was going to say close to 600,000, but she has 600,213. So a and to point out that this is for the first semester. So if that continues that would be about 1.2 million lost. And no district has 100% attendance. But as you can see with our attendance rates and the students that are chronically absent, there is definitely room for improvement. Even if we were able to recoup half of that, uh let's say 1.2 2 million for the year. Half of that would still be $600,000 that we could recoup for the year if we approved our attendance. >> Dr. What is our attendance department doing >> as far as we had to come to
032the podium and talk about this? >> Good evening. Good evening. Uh we do have two attendance officers um housed at high school and overseas high school and Harold and our other truny officer oversees Gillette uh Harvey and Fettis. Uh they do make home visits daily phone calls. Also in addition we have our parent leaison. uh they do make home visits and we do take in the truency court that is where we have a hiccup and I'm just be honest that is where we have a hiccup at the truency court we have a lot of parents that don't show up to the truency court um and we refile or they refile and they go back again and parents don't show up they do make home visits uh we have a lot of parents don't don't answer
033the phone don't answer the for we lead door knockers and it's the same group of students pretty much over and over again. We do we our same our try officers do a great job. I mean they are constantly having we also have impact meetings. At the impact meeting that is where we get to the root cause of why our students are absent and a lot of a lot of the reasons just they don't want to go to school. That's the bottom line. >> And >> you said that you're having a hiccup with the judges. Have you voiced that concern today? >> Yes, we have. We met with them at the beginning of the year and uh we talked to them. We asked for the assistance and just going to be transparent that is where we
034have an issue. And they schedule at least once or twice a month to go to truency court. and they take the court the uh folders and they get approved. They set up schedules like I said at court, but parents do not show up and to court and others just they just don't go to school and I'm going to be honest, our parents are hurting us. >> Yes, ma'am. Yes, ma'am. We have we've gone over tenants procedures. Uh like for example, the first and second is a home uh a phone call home visit. Third one we start having our our uh attendance contract and then uh the third and fourth of course we follow up they meet with the assistant principal. On the fifth one, we have our impact meeting and that is where the attendance
035officer or lieutenants clerk, our um truncy officer, CIS, Miss Scalindo, our parents, our campus administrator meet and discuss what is the reason Johnny Joe is not going to school. And a lot of it is just and it's like I said, it's the same group of students over and over and over again. And also they could have a sibling at the high school, the older brother, older sister, and then they have other siblings at the lower grades. on on those uh parents that you were successful in meeting with a judge and and yes uh consequences were handed out. Do we see a difference in that that a small a small difference but it is a difference? Yes. And we do follow up with them. I know Mr. Gonzalez he's always in the hallway. Mr. Selenas is
036excellent. Uh we do have attendance meetings. uh we meet and we discuss the issues that they're having. Uh we get a list of the students that are that are taking the court. So um and I was overseeing attendance when I was at the high school and the issue is our twins. >> We had a judge. >> She is no long she is no longer with us. >> That hammer down we all want to go to So, we don't have that anymore. No sir. >> Any other questions? >> Question. Um, >> are there any best practices that you've heard? I mean, do you know any other people who have your position and other school districts who have the same problem? And have we tried to come up with anything? >> I know Mr. Alas has been
037attending some meetings with the Rotown ISD some of their attendance and he's bringing back ideas on how to improve. I know we've met with Gustava who oversees support programs and we're trying to put things in place especially well for this year and I mean for the next school year 26 27 but we we really struggle with those they are the same ones over and over again. Is there any way to uh identify like what what is the I guess level of punishment that a student can receive that is up to the truency court I mean to the judge I'm saying is there something in law I mean that >> I don't know the law what they follow they have to follow but there are certain things they could do >> and Mr. Mattis, could you
038provide that type of information for us? Because I would I guess the question is is are judges afraid of not getting reelected and that's not laying the hammer? I mean, I'm not really sure what the what the reason is because if we need if the law says students have to be in school, I I don't see what what the problem is. And one other issue is that when we address those parents, first thing, one of the things parents say, well, I'm just going to homeschool my kid. A lot of we I mean, a lot of our students have withdrawn to go homeschool because the parent doesn't want any doesn't want to receive the phone calls, doesn't want to have those home visits. And that's what a lot of our students are are going home school
039because because of that issue. >> Mr. Maddox. >> Yes, Mr. President. I haven't served on a judiciary, but typically the balancing act is levying a fine that a family potentially can't pay or be burdensome or if you remove the the parent from the home for any amount of time that we have children that you know don't have supervision and or are avoiding a way of providing income. So judges do have broad discretion in how they implement truency and some as Mr. those that are more harsh than other not necessarily harsh but more rigid on how they implement truency punishments but ultimately it does fall within the judge's discretion and while we can bring these cases we can't enforce any particular >> I can give you examples they come out of the house they can hear
040people inside the house no one answers dogs barking people are peeping through the w through the shades we even had kids open up the door, see who's there, and they slam it. That's the I mean, just being totally honest, transparent. That's what our safety officy officers go through. >> I know our principles are here. Would you like to add anything based on your experiences, Miss Law Lady, please? >> Thank you, Mr. >> Good evening. Mrs. Lady at Harry. It's frustrating because one of the attendance things like we it it's exactly we we we are very consistent with our home visits. You know, we have we have kids that don't show up as a counselor. It's my CIS manager. Um if my truency officer isn't available, you know, we've had them come back and they said
041peek through the windows, tell us to go away. We give a phone call later and they're like, "Well, my mom's foot hurt, so I take them to school." ho how do we help that? And so, you know, they literally do not want to walk to the bus stop because the honk's foot hurt. And so, and that's frustrating. And so, you know, we have come up with I met with Mr. um Gonzalez to try to come up with some incentives for our kids for the rest of the year. You know, it's rewarding those who are coming, but to be honest, it's not drawing those same group of kiddos in. You know, we we are seeing some success on those home visits, you know, persistent home visits. persistent is the nicest way to put it being there
042constantly showing up phone call after phone call after phone call because the courts when we do have to put them it isn't helping. So we're taking a matters into our own hands and we're we're showing up at their houses consistently persistently um and and then we do get a hold of them is sometimes we do have to provide some physical needs for the kids. Do you need shoes? Do you need clothes? You know what is it that we can help to get you here? How do we get a hold of transportation to find out to get you on that bus? And so those things are happening. Um we have we have people that are working and sometimes they just won't open that door or pick up that phone to let us help them. So we
043are trying to put some measures in place and we are being persistent about it. We just need to they know that continued support from the community and and the transcry officers go to Robtown. Who's the actual person going out there? >> It was Mr. Salas went. It was on the day of our livestock show. So Mr. Salas went on his own time. We were off. He chose to go on his own time and go and visit with them to bring back ideas and suggestions. And he did go on his own. I mean, >> and for example, Mr. uh you even helped us trying to get a student to go county provided transportation went to the child's home twice, three times. >> Three times >> and no one ever came out. and you spoke to the
044parents, you made arrangements and nothing. >> I I know it's a it's an uphill battle, Mr. I know the only the reason is that I'm glad Mr. Salas went because I know we have another truency officer that's from there. Um, which we have to know our people here. I know Mr. Selenas knows our people here, which is good. But uh I don't know how well this other truency officer did in drop zone. But uh I think we need to look at that as this this upcoming year because that's a lot of kids that we're we're missing. And I know you've called me several times, Max. I mean, I'm Do you can we get close? Can you help this family times and you've done helped out and it's they just don't come? I just think we
045have you spread too thin sometimes that we can focus uh on one area that that we need to look at that as a board future. Thank you for what you do though. >> Thank you. >> We're trying our best. We try our best. Uh couple years ago, maybe it was 18 month 18 months ago. It was probably two years. We had a meeting with um Sunny as well and some of the other um judges. I was there. I know I forgot. Sorry about I don't remember one other board members were there, but I know I think maybe that might be Disney doing that again. We had a they had a plan in place. >> Oh, you did that prior to the school year. >> Okay. We sat, we invited them in, we spoke to them,
046uh, we asked for the help. I mean, I have a comment. You know, I was in education 33 years and attendance was always an issue in every district. I worked in two different districts here in Cus and attendance was always an issue and we just need to keep trying. Just keep doing what you're doing. That's all we really can can do. And I hope no one takes offense to this. But I blame the parents. I blame the parents because when I was to be honest, my parents made sure I went to school. >> Exactly. So it's and this is like you're saying the parents don't go to court. So that's another >> we do and the student >> I ask for help one time and people >> ma'am ma'am this is a publicly held meeting
047but not a meeting for the public. Thank you. >> Okay if I can um be allowed to finish my report now. Um any other questions? Okay. Um just happy to say that today we have the Texas Education Agency visiting Harvey and Gillette. Uh we were together with the computer and instruction team and we visited several classrooms and did calibration walks at both of these schools. Happy to see that to say that there's improvement that we're seeing in the classrooms. Uh still not where we need to be. Uh, but I'm so so proud of our teachers because I see them really trying. I see them really stepping up to the plate and and and just doing things a little differently, right? And we visited teachers that we visited back in the in the fall, the same
048teachers, and we can see the differences. And we compare notes on what we observe then and what we're observing now. And there's definitely improvement happening at the school. So, a testament of our principles, our administrators, um, but most importantly, our teachers that are stepping up to the plane and understanding the challenges that we're facing and trying to find ways to reach our kids and fill the gaps. >> Yes. And having said that, I um I have sent communication to the principles. We will be having the coordination and orientation meetings for the rift at um Harvey on Monday the 2nd of March, Harold the 3rd of March and Perez the 4th of March. We we have provided our um >> take five minutes. >> Yeah, let's take a five minutes. Back to superintendence update. >> Yes.
049Thank you so much, board president, board members, and members of the public. One last thing I want to make sure I reiterate to the employees of the elementary schools that will be undergoing the rift that we will provide them. with the information that they have been asking for uh in regards to the timeline. So they should be receiving communication this week. But again we have the meeting set up as orientations at the three schools beginning on March uh 2nd, third and fourth. Um we have also given the principles and have sent to all the employees via a memorandum that I sent about two weeks ago. uh a survey asking them for any questions they may have uh regarding the process. Please keep the questions coming. They're really really good because they're going to help us
050prepare an orientation session that meets your needs and addresses the questions that the teachers have. So thank you and please continue to send them forward to us so that we have a very comprehensive uh process and are clear and transparent in how we are conducting this process. But I thank you for your patience and again want to reiterate that this process aims at fairness and transparency and collaboration and so that is my report for today. Thank you. >> Thank you Dr. Martinez. Now move on to item 5B, budget recap uh report check register for December 2025. Dr. >> Thank you, Mr. Reese, Dr. Martinez, members of the board. Just a couple items at the top. Um Carnegie Learning, most of that was funded through the lasso grant. They provided professional development in mathematics to all
051our elementary schools and to the middle school. Um and then there is some uh in there also for instructional materials such as print materials and also for um digital materials as well. Etna um health insurance that majority of that was for terminal liability. Um that way if there are claims that run over into the new year that they can be processed um and they are still um responsible for processing those runout claims. uh Big State Electric that is uh a grant the safety grant um for the installing the automatic gates at HMK and Harvey and also then um the Howard Industries was also part of the safety grant that provided the server and the cabling for the security cameras, the exterior security cameras that are monitoring the entrances of our schools. I'll take any other
052questions that you have. >> So, the entrance gates at King are finally working. >> Do you want to comment on that, Mr. Scoop? >> We are in the last. We are in the last part of uh the installation of the egress skates at the high school and Harvey. They're putting the cabling to run the wire from the access box to the receptionist area so she can buzz them in. And also we're just waiting for the video. Uh it's we're right there. We're almost done. We are working with Salt Creek. Not Salt Grass. Salt Creek and they're finalizing everything. I've been in contact with um Salt Creek. >> This close like this. >> This code, sir. Reaching the California reaching the Super Bowl. This code. >> Yes, sir. I know you probably answered this, but um
053are parents going to be able to go straight to the gate or you have to go to the only for employee? Well, for Harvey, basically it's for employees that park in there. >> Okay. And for the high school, they'll have to raptor in no matter if they are not an employee, they must raptor in first. Then they when they go to the gate, then the receptionist will open up the gate for them. Any questions? >> Any questions from the board? >> Do we have any more questions about the check register? >> No, that was at Gillette. They they had a major leak that was water was coming up out of the parking lot. Okay. Thank you. Any questions? Thank you, Dr. We. We now move on to item 5C. Uh, District of Innovation SB2 SB842
054relocation and ford tennis. >> Good evening board. Um, the presentation has been done already. Um just to communicate to you that again the district of innovation for kings has been revoked and we received a visual notification from TEA effective July 31st. It will cease and end all the exceptions that were granted before. >> So Dr. M have a question. So if the scores get better, will we be able to reapply in the future? >> Yes, we can reapply in the future. um and and then TA will consider it. Uh however, as is in the case of other areas when it comes to the district of innovation due to the reasons that we got our replication, we are not allowed to appeal for this year. Uh but in the future once we improve our scores, we
055can create a district of innovation again. Any more questions from the board? Okay. Uh we now move on to item six, new business. If there's no objection from the board, I would like to move item 6F, discussion and possible action regarding Kingsville ISD financial audit for the uh school year. Dr. Peter Pittz and Mr. Raul Hernandez can be found on page 64. The audit was also emailed separately to the board. Mr. >> Thank you, sir. So, I'll proceed. Everyone should have a copy of the report like begin on page 15 and 16. So in the past this argument board is due to the TEA by the end of January. Uh but there was some kinks that occurred TA they overhauled their submission system and that caused the delay. And then on our end, we had
056what is called a new federal compliance that as auditors when we need to follow that was not effective until December 17th. So they extended this deadline till the end of this month. So I appreciate that you moved me up. We have 19 schools we audit. I have another presentation later tonight. Again, thank you for that. Page 15 and 16 is your statement of revenues, expenditures, and changes in fund balances for the governmental funds. Going to cover the first column as your general fund. I will guide you with the account numbers to the left. Not looked at the first one being account 5020. These were your total revenues and those were 28 million 987,210 weather account number 6030. Your expenditures were 31 million 930,35. So your expenditures did exceed your revenues by negative2 million. 943,95. Hereafter,
057you had another use of bonds of negative $418,667. So for the year, count 1,200. Your net change in fund balance is a decrease of 3,361,762. Now you started with a fund balance 10 million79, $28. There was an additional increase of what we call an adjustment in restatements of restating a prior year balance. That's an increase 2,3556,553 and this will adjust the beginning of however at the end of the year account 3000 at the very bottom your fund balance ended at 9 million 7399 questions understand that this was planned as a matter of fact I'll show you shortly that you had planned a larger decrease but because of curtailments and expenditures you did still end up with only 3.3 however still significant questions now real quick and just go to page 18 and 19 actually page
05818 this is what we call a proprietary fund basically this covers all your insurance funds the very bottom this ended with a negative $470,997. This should never be generally this will be an audit finding but we elected not to do audit finding because this is temporary for our discussions with management to have changed insurance carriers. We are projecting for this to turn around. Without this plan this would have been an auto finding. would have been significant the report as far as submitting this as part of the audit report. But again, there isn't questions on this. If not, real quickly, page 58 and page 58 is your budget versus actual for the general fund alone. in particular in the column to the far right hand side beginning with account 001. This uh is your functional accounts
059dealing with expenditures. We'll note to the far right hand side that all the variances are which means you came in under budget under account 630 at the bottom. You'll note variance in the far right hand side is 2,613,000. Right below that in total account 1100 your variance in total which includes your variances for your revenues and expenditures is a positive 3 million $452,000. Note under the second column you have projected a deficiency of 6,396,13 in reality is only.9 and thus the same questions again balance 9,700 questions. you done? Uh the remainder of the report is comparable as the prior years. I have no plans to cover that. There are no 5G. >> How long have you been our CPA? >> I'm going to guess five to six years. How many other school districts do you
06019 19 schools? I know in since I've been on board in recent memory, I can't think of anything that you found with our school district wrong or anything suspect. Right. Well, okay. U we're auditing your financial statements. What you do is you uh use the the services of an outside CPA. So that improves the accuracy of the financial statements. We have other school districts that do the same. Now, uh, in answer to your question, we audit the federal and state programs, not all of them. There's a formula we follow. And when we follow that formula, it tells us which federal programs to test for compliance. And it's always been your food program. So, we always test that. We test that for compliance. So, that's correct. We never encounter any issues with the testing and a
061lot of the testing involves software that we use. So really will provide assistance to us to minimize any errors we might make. Although we still might make them but based on the audit there have been no findings. Now during the audit we may encounter uh issues that will address to management and their response generally will reduce that to a nonwritten finding which eventually does not come before because it's not significant. So we follow a threshold or a materiality level. So that's correct. There are no I answered my question without because we've never come to the board but you seem to have handled that before it gets to I I think what's critical number one is your staff have been here many years who've had good communication uh but I think more importantly in the outside
062services of the professional the CPA who has vast experience in schools and it really lends up itself to giving us accurate financial statements. So thank you. Of course, if we were to find a finding that required your attention in our standards, we are required to bring to any other questions from the board. Mr. President, I'd like to first of all thank Dr. Thanks for also for taking control of that with Boris. I know it's a difficult task here in your office that that do that. So you always really are frugal with our monies, but we we see why now we see that and thank you for taking time to work closely with Mr. Dr. Pitts is uh very meticulous and he has caught us a few times on some of the numbers towards the end
063and it's like he knows in advance what the end result the numbers will be a good example is this volume he knew that preliminary we had given him didn't make sense to what he had projected so we looked at but again that's just Dr. kids, you know, he's got good staff that, you know, that provides the the numbers that, you know, he analyzes. So, you're right, he's a good client to have. We understand that you're our client up until tonight. If certainly we continue as your auditors, we would be glad, but we understand that you have new auditors, they'll experience the same thing with a very good accurate financial statements. Thank you. So, um, we have to So, do I hear a motion to accept the, um, KISD financial audit for the 2425? Absolutely. Motion
064made by Martin Chapa. Second. >> Second made by David Garcia. And by roll call vote, Joe Mirez. Yes. Brian Kuall, >> yes. >> Martin Chapa, >> yes. >> David Garcia, >> yes. >> Jacob Perez, >> yes. Delma Alenas and Joseph Reese, yes. Motion carries 70. Thank you very much, Mr. We. We now move back to item 6A. By common consent, the board considers agrees to consider as one action item the following can be found on pages 23 to 25. Approval of regular meeting minutes of January 21st, 2026. Do I hear a motion to accept >> motion made by Delma Salena? Second. >> Second made by Jay Perez. All by roll call vote. Joe Mes. >> Yes. >> Brian Kal. Martin Chapa, David Garcia, >> Jacob Perez, >> Delma Selenas, >> yes >> and Joseph Ruiz,
065yes. Motion carry 70. We now want to item 6B, discussion and possible action regarding educational diagnosticians week proclamation, Miss Gloria Haml Garcia. It can be found on pages 26 to 27. Superintendent Martinez, Board President Ree, board members, and members of the community. May 2nd through the 6 of 2026 serves as an opportunity to celebrate the dedication, expertise, and commitment of educational diagnosticians whose efforts positively impact students, campuses, and the broader educational community every day. At this time, I would like to proudly recognize our district diagnosticians who are with us this evening. Ladies, if you'll make your way up to the front, may I call your name? Um, we have Pamela Abel from Venice Elementary. Sonia Baretta Cura, Harvey Elementary. Maria Lopez, Harold Elementary. Amy Sagan, Gillette Middle School. We also have another uh diagnostician at
066Gillette Middle School who could join us this evening due to a family emergency. But I also like to recognize her right now. Audrey Deavas and we have Deborah Garcia at HM King High School. Ladies, we appreciate your dedication and service. So, I'd like to take a moment to uh read the proclamation from our Governor Greg Abbott. As we look as we work toward a strong and prosperous future, investing in the education of our children remains essential to keep young Texans on the path toward success. They must receive a rigorous and well-rounded education that meets their individual needs. When students face learning challenges, educational diagnosticians are often the first professionals to recognize and assess those needs. Through specialized training and evidence-based practices, educational diagnosticians identify learning disabilities and provide critical insight that supports both students and
067educators. By collaborating with teachers and adapting to the evolving needs of learners, they recommend effective instructional strategies that empower students to reach their full potential. Their dedication leaves a lasting impact, fostering both academic achievement and a lifelong love of learning. Each year, a week in March is dedicated to recognizing the commitment and expertise of educational diagnosticians and highlighting their vital role in our educational system. At this time, I encourage all Texans to acknowledge their invaluable contributions which help ensure a brighter future for our next generation. Therefore, I, Greg Abbott, governor of Texas, do hereby write proclaim March 2nd through 6, 2026 to be educational diagnosticians week. Thank you. Three, two, one. >> Sorry. Thank you so much. Oh yeah. Okay. So, um, do I have a motion to accept the proclamation for educational diagnosticians? Motion
068made by Jake Perez. Second made by Joe MZ. All by roll call Joe Mesa, David Garcia, Jacob Perez, Damas, yes, and Joseph Reese. Yes. Motion carries 70. We now on item 6 C, discussion and possible action regarding National School Breakfast Week Proclamation uh by Miss Gina Ooa can be found on pages 28 through 29. Mr. Good. >> Good evening, >> ladies and gentlemen. Members of the board, I'm going to talk about National School Lunch Breakfast Week Proclamation, which is from March 2nd through 6 of 2026. Whereas child nutrition professionals contribute to the well-being of students preparing nutritious meal component offerings which incorporate TDA recommended limits of fat, salt, and sugar while providing increased fiber through fresh fruits, vegetables, and whole grains. For many students, school food service provides the only source of regular meals. And
069whereas a school food service professionals recognize that a hungry child cannot concentrate and will not learn effectively. And whereas March 2nd through 6th of 2026 have been designated uh for National School Breakfast Week. And whereas our citizens should continue to support the school breakfast and lunch meal programs which provide all of our students with the opportunity to consume a warm school meal so that they may perform successfully in the classroom. And whereas a continuous and combined effort must be made by parents, schools, and the community to work together to acknowledge the significance of the school lunch program every day. Therefore, be it resolved that we, the board of trustees of Kingswell Independent School District, make a commitment to the school lunch and breakfast programs and urge all citizens to join the support and recognize the
070importance of ensuring that school children obtaining nutritious well-balanced breakfast every day by visiting their local and school classrooms. Hereby proclaim the week of March 2nd through 6th of 2026 as National School Breakfast Week. Any questions? Thank you. Thank you, Miss O. So, um, do I hear a motion uh to accept the the reading of the National School Breakfast Week Proclamation? >> Motion made by David Garcia. Second. >> Second by Joe Melz. By roll call vote. Joe Melz. >> Brian Koopa. Yes. Garcia. Jacob Perez. >> Yes. >> Selenas. >> Yes. >> Joseph Reese. Yes. >> Motion carries 70. We now move on to item 6B. Discussion of possible action regarding Texas Public School week proclamation. Dr. Joseph Welch can be found on page 30 to 31. Dr. Welch. >> Good evening, Superintendent Martinez Boise and our
071senior board members and our community and stakeholders. I'm here today uh to read uh make a recommendation for the administrator recommend the board of trustees approve the Texas Public Schools week proclamation and proclaim the week of March 2nd through the 6, 2026 as Texas Public Schools week. Whereas the students of our excuse me whereas the students of our state's public schools hold the promise of success f of a successful future in the capable hands and whereas the Kingsville school district provides the tools framework and solid foundation that is vital toward the future of our children. And whereas the dedicated efforts of parents, educators, and community leaders will provide the necessary support and strength to our public schools, providing our children a quality education. And whereas students will attend a higher level will obtain, excuse me,
072a higher level of achievement because of the commitment to excellence and focus on continued improvement in our public schools. And therefore, be it resolved that all citizens are encouraged to reaffirm their commitment to public schools, we do hereby proclaim March 6th, I'm excuse me, March 2nd through the 6, 2026 as the week to celebrate Texas public schools. We urge all citizens to support the theme, the clear choice for education by taking the time to share with with others why they choose public schools. And I make the recommendation to proclaim March 2nd through the 6, 2026 as Texas Public Schools Week. So, do we have a motion to accept March 2nd to the 6 as Texas Public Schools Week? Made by Jake Perez, second by Delma Selenas, by Robo. Joe Mesall Chapa. >> Yes. Garcia, yes.
073Jacob Pettis, >> yes. >> And Joseph Ree, yes. Motion carries 70. Thank you. I appreciate you. >> We now on to item 6E, discussion and possible action regarding the 2627 property and casualty insurance renewal. Dr. Pittz and Dr. B on pages 32- 63 >> here. Thank you, Mr. Ree, Dr. Martinez, members of the board. Before I move on to this item, I didn't get to on the audit to thank um Sandy Gindo who has been very instrumental um spent tireless hours giving data for the audit um and u not just with that but being my right hand for everything in the department. So I just wanted to thank her for all that she does. property and casualty insurance. There are three different decisions the board needs to make. So there the first one is whether
074to have a loss limit of $15 million or $30 million. So you see those last two columns right there. Um, we can either ensure the district up to $15 million if we have $15 million of damages or um $30 million. And could you scroll all the way to the bottom, please? Uh, Israel. So, you see the difference there. Um, uh, keep going all the way to the bottom. Keep going all the way. Okay, there you go. So, you see the difference in coverage. So, we're talking a little bit over $100,000, $105,000 between $15 million of coverage or $30 million of coverage. The last several years, we have had $15 million of coverage for the district. Now, if we were to have something that were to cause over $15 million of damages, FIA would kick in.
075Um, so it would take uh time to get the money, but chances are the money would be recouped. Otherwise, we would pay $105,000 extra for about 15 for double the coverage. So, that's the first decision before the board tonight. Um, the second decision before the board is on flood insurance. So, um, if you could, uh, close that document and bring up the bean document on current flood insurance. So, the flood insurance from the district adds up to $70,000. There are only three different buildings in a flood plane and all of those are at Clayberg Elementary School. We have done some research with maintenance department on which areas are prone to flooding in the district and really the only ones that have ever come close to corrupt to um to our buildings are really at Clayberg
076Elementary. The ones that are in the plug flood plane only. Um, with our research, it is it is really recommended that we only purchase flood insurance for those three buildings that we do not necessarily need it for 70,000. Um, we again have gone back 20 years and no one in the mains department knew of any w standing water that has gotten close to any of our buildings other than the clay that is in that flood zone. The the third decision that is before the board tonight is um since Pettis and Harold will be uh moving to buildings that aren't used for our students, do we want to keep them on replacement cost value or do we want to move them to actual cash value? So at the bottom there you see that I I have
077them uh split up. recommendation is that Clayberg definitely currently on actual cash value that we move that to replacement cost value. So currently the premium uh like for Clayberg you see for $6.9 million of coverage to actual cash value we're paying $18,000. We recommend moving up to replacement cost value which is 12 million uh and change and you see the difference in premium up to 31,000 a year. Uh the other two buildings currently are on a replacement cost value. Uh we can move those back to actual cash value. And you see the difference. It's a $12,000 difference for Harold. And then um it is uh about a what we'll say a 12,000 difference also. And once you round it off for par pettas as well too, we can say that. So what does that mean?
078Replacement cost value is estimated what you would need to replace the building. So as you see with Harold and Penn is very similar what you would need to replace the building 10.2 10.9 million. That would be if we want to build new schools. Chances are right now with our enrollment the way it is, we do not have a need to build extra schools. We could just take the actual cash value. In other words, they would give us the 5.7 or the $6.1 million minus minus our deductible, of course. And then we probably would not be using that money to build new buildings. We would use that to um with our current buildings to improve the HVAC or improve the roofs of our current buildings because we do have aging infrastructure. Um uh and again currently
079at Clayberg and at Harvey we do have additional capacity for what we expect to to move over to those buildings. We have extra rooms that we don't anticipate having to use as classrooms. So we do have space to grow there as well as as we do have space to grow at the high school as well too if we were to have the increasing enrollment in the future. I will take any questions that the board has. I I have one. Please forgive my ignorance, Dr. Fitz, but we're voting on property and casualty insurance, but we have to decide on blood as well as underinsuring or insuring the the existing properties. Should those be separate items or is it all considered part of property and category? it it could be approved all as as part of the
080same item with one motion. So, uh the motion would need to include the loss limit level, which would be either $15 million or $30 million. uh uh they would also need to include flood which would be which um properties to include for flood and would also include for clay carol and pettis um the whether it's actual cash value or rec or replacement cost value recommendation from administration would be $15 million loss limit which is what we've had before and that could save us $105,000 which in our budget crunch uh would help Um and um uh for flood would be just the buildings that are in the flood plane which would be the three Clayberg buildings uh the elementary main the classrooms and the music room and it would be moving Clayberg to replacement cost value
081since that would be the school that we're using and moving Harold and Pettis off of replacement cost value and to actual cash value. Um I'll take any other questions you have. This this chart that we're looking at right now has been used for two different things. >> Yes, sir. >> At the top at the bottom and the only properties in the flood zone are those AERS at the I mean three at the bottom. >> Clayberg right now the past couple of years what have we had it under actual cash value or placement cash value? It has been under actual cash value since we have not been using it to instruct our >> our purposes. Correct. >> But does our memorandum of understanding or at least with the Head Start program, how is insurance handled in
082that situation? Who pays for that? Us, them? We pay for the for anything that happens with the building. Um now uh again with with the district it would be our choice still it's not their choice um whether if the building were to let's say be destroyed. It's not their choice of whether we have to build a building re the building or not. >> How much of that building will they actually be occupying and using? Does anybody know? I I I have a general knowledge they're going to need about approximately seven classrooms and the rest is going to be for office space. They have talked about that um there is one wing that they will not need and that they don't plan to use but but the majority of it is going to be for all
083their office space and seven seven classrooms. If there were a complete disaster at that one campus, we had excess capacity in some other campuses that they could potentially use should we decide not to rebuild or that that is correct. They they could move to Pettis for sure. And as a matter of fact, um we took them around and they looked at both facilities. They're they're very similar of course um in construction. So um we could probably meet their needs at another campus if for say let's say we had one something happened at one campus so >> Thank you. Yes sir. >> Is there any other questions from the board? Okay. So hopefully I can get all this right. So, just >> Okay. I would like to move that we accept the administration's recommendation and adopt
084a um policy limit of $15 million in our standard u PNI coverage that we provide flood insurance for the Clayberg campus only which is three properties listed in the flood zone. and that we use actual cash value for the Herald and Pettis campuses >> and also change CL revert back to the um replacement replacement. >> But we have a motion made by Brian Khal. Is there a second? >> Second by Delas. So by roll call Joe. >> Yes. >> Ryan Kall. >> Yes. >> Chapa. >> Yes. David Garcia. >> Yes. >> Jacob Perez. >> Yes. >> Delma Salas. >> Yes. >> And Joseph Reese. Yes. The motion carries 70. Thank you, Dr. Paul. This is near as well. So we now move on to item 6G, discussion and possible action regarding the addendum to agreement
085and memorandum of understanding between community action corporation of South Texas Kos and Kings ISD Dr. Vince. >> Thank you Mr. Ree. So last time we brought to you that here that um Kos switches to lease hair since we are moving our students to Clay. their current lease expires the end of June and they do not wish to be paying two leases at the same time. They wish to start moving over at the beginning of June. That aligns with the district interest because we need to start preparing Clayberg for our students as well. So that that is actually amendable to the district too. We we wish to start with Clayberg as quickly as possible getting it ready. There is one caveat and that being that they have one program that they are required to to their
086early child to give um summer instruction which is all the way through June the 24th um in uh at least one classroom. Uh unfortunately right now they need work to get um Harold certified to service their program. So the only facility that they have that is certified to to serve those students for the month of June is um is Clay because that is certified by them. That that should not impede our ability to move and use the rest of the facility. Um so they are proposing and we we are also um it is our recommendation that they shorten their lease by one month over at Clayburn and they start their new lease over at Carol at the beginning of June. Um and they also want to move their uh their interior fencing. This is the
087small fencing that is mainly for their their prek kids that they brought and installed over there. They want to be able to move that over to the uh Herald area so they can use that for their playground. I'll take any questions that the board has. Any questions from the board? Okay. So, um do I hear a motion to accept the administration's recommendation uh with the addendum and agreement of memorandum understanding between Kost and Kingsville ISD? Is there a motion? So move motion made by Chapa. >> Second made by Joe Mirez. By roll call Joe Mirez, >> yes. >> Brian Kuall, >> yes. >> Martin Chapa, >> yes. >> David Garcia, >> yes. >> Jacob Perez, >> yes. >> Delma Senzas, >> yes. >> And Joseph Reese, yes. Motion carry 70. We now move on to
088discussion of multiple action regarding purchases of over $50,000. Dr. Peter Pittz. >> Thank you, Mr. Ruiz. At the beginning of the year, we had in our large expenditures tennis courts uh resurfacing those. Uh we budgeted $100,000 for that. So, we looked at several options, myself and the maintenance department. Um uh and also we consulted with the coach, coach Gonzalez as well too. He knows those courts better than anyone. Um so the options we had were to completely reconstruct the courts. If you're going to do that, uh if we were going to reconstruct them with asphalt, it would be about $400,000 for all the courts. If we were going to reconstruct them with concrete, about $800,000. Um concrete courts are supposed to last 50 years. asphalt are supposed to last 25 years. Or the the other
089option is um uh resurfacing, which is basically filling the cracks, putting another coating on top of it, makes making sure everything is level. So, uh resurfacing usually lasts seven or eight years. Um the asphalt parts usually last about 25 years. The concrete course about 50 50 years. But again, you see that the difference in pricing. Um, after speaking with speaking with coach Gonzalez, he he again says that the the courts have the cracks, but the foundation is good. It's not like it's uneven. He he doesn't believe at all that it needs to be all the way ground down and and believes that it will serve his purpose to um to go ahead and get them resurfaced. So, we got quotes from several different vendors. Um the the lowest one was premier courts which you see
090in front of you. They have done basically all the district courts of two large districts in San Antonio uh Northeast ISD and San Antonio ISD. So they they come with very high reviews and and we we call the reviews myself and the the team from maintenance and um also uh um again agree with that assessment. Uh we did talk with the the grant since since we put this board item in. Um there is we we think that we probably will not get a grant and that we might have to pay the full amount. The reason why is that um the US Tennis court association whenever they see cracks like we have they like new construction instead of resurfacing. But but again, if let's see, even if we put in asphalt courts at $400,000, the grant
091the maximum now would cover would be $150,000, the district would still have to pay $250,000. That's a major investment that that again the district doesn't um have at this time. But it could be that in seven or eight years that we may have to come back and we may need uh new courts either asphalt or um concrete that have a significantly higher amount. But we believe at this time even if the district doesn't get the grant and has to pay the whole $86,000 that again that was budgeted at the beginning of the year um and this company again has been vetted and we believe we'll do a good job and again in consultation with uh the mains department and with the coach um we believe that this is the best solution at this time. So
092it's going to be cement is that what it is? No, at this time uh it will be just filling the cracks and it will be a coating on the top. It's it's not going to be uh cement that they're put. Again, we have spoken with several districts including San Antonio ISD who said that they had courts said they nothing had been done with them for 25 years and they came out uh looking great. So, so we believe that this is going to be a good solution and that um at least for the next seven or eight years that this will make our tennis court safe and usable and looking good at the same time. >> Any more questions from the board? >> Yeah. All the four bids that came in were for the filling in
093of the of the cracks. They were all for the resurfacing for filling into the cracks and then providing a new surface on top. And the bids range anywhere from this $86,000 to $179,000 was the highest bid for basically the same work. >> Are they are they going to be painted or they they're going to paint the whatever colors we have? >> Yes. Um we get to choose. So we'll be working in conjunction with coach. Any more questions from the board? Okay, hearing none. Um, do I hear a motion to accept the administration's recommendation to purchase um the resourcing of the tennis courts? Motion made by Joe Mirez. >> Second by Brian Kal by roll call. Joe Mirez, >> yes. >> Brian Koopal, >> yes. >> Chapa, >> yes. David Garcia, >> yes. >> Vic Perez,
094>> yes. Elma Selenas and Joseph Reese. Yes. Motion carries 70. We now move on to item 6 I. Discussion of multiple action regarding second reading of DEC local which includes revisions uh to leaves and absences. Miss Adah. >> Good evening President. Good evening, board president and superintendent Martinez and board member members. Before you have the second reading of DEC local and um we are recommending some uh revisions and that were suggested by the board. So if you go to page three of the seven, one of the recommendations by another member was to change the um one week paragraph. it it used to say two weeks and it was recommended to reduce that to one week and so that has been changed. Also the other item was that um they did not um administration did not
095have to approve the the two days the two consecutive days. That has also changed and we did verify that most districts do have a fiscal year of July 1st through June 30th. At this time, the recommendation is that um the board of trustees add revisers to the DC local policy as recommended by administration, this serving as a second. >> I have a concern. >> Yes, sir. Um on the paragraph that talks about discretionary use of state personal leave and or local leave for two consecutive days must be approved by the principal or immediate supervisor for noninstructional roles. I want that to in I'm saying I'm recommending that that include instructional roles because when I read that to me it seems like the principal is not going to be approving teachers or parents that are you
096know part of the instructional role. So to me the principal needs to be approving for the instructional role on on their campus. And then the the second uh sentence which states employees assigned by instructional leadership position of campus level respecting discretionary use of state leave and or local leave. The two consecutive days must be submitted in writing approved by assistant superintendent. that you could stay. But I'm finding my concern as a principal not having the authority to approve with the way I read this are teachers that want two consecutive days at their campus. >> We would include the instructional roles as well. >> Yes. And take that away from the the way I read the second sentence from the assistant super curriculum. They wouldn't have to be responsible for that. That's just my my recommendations
097that when you're keeping it low at their campus they really the immediate supervisors. >> Yes sir. >> So I'm sorry just say so as a second reading Nick we would then uh I guess they would go back take recommendations and then the final reading is where we would decide. Correct. >> Yes sir. We can bring a yes sir. We can bring multiple readings to the board for the final reading. If the board wants to adopt particular version now for its second reading, we can do that by motion. So, Mr. Pettis, you could motion to accept the reading plus the additional changes that you discussed. I make the motion as as stated for the the revisions for the campus principal at the at the campus includes the instructional roles and the teachers. And then the uh
098the second part where these assistants who um would not have to have would not approve the the instructional roles at the campus. Basically, I wanted the principles to take care of their their staff at their campus on these for two consecutive days. >> And so, board, if if so moved, the administration would craft that into policy language to the to the best they're able to bring for your final reading next week. So, we have a motion to accept um the second reading with the revisions uh outlined by trustee. Is there a second? >> Second made by David Garcia by roll call vote. Joe Mlesz. Yes. Brian Koopo, >> yes. >> Martin Chapa, >> Garcia, >> yes. >> Jacob Perez, >> yes. >> Alas, and Joseph Reese, yes. Motion carries 70. We now want to item
0996J, discussion and possible action regarding first reading of BED local board meetings for public participation. Miss, >> this is the first reading of the ED global and includes revisions to public participation changes to the local policy offer for consideration under the public participation procedures and that is on the first page towards the middle and that would be to remove the five minutes and now I have three minutes and in researching this uh for local districts that is the common practice to have three minutes for public participation. So the recommendation is that the board of trustees consider taking action to add revised or delete the local policy as discussed in this um as this serving of the first reading. So is there a motion to accept the administration's recommendation the first reading of the local uh
100board meeting meetings participation second >> motion made by Joe Mirez second by Martin Chapa >> by roll call Joe Mirez >> yes >> Brian Kall >> no >> Martin Chapa >> yes >> Garcia >> Jacob Perez >> yes >> and Joseph Reese is yes. Motion carries 61. We now move on to item number seven, close session. The board will enter into close session in accordance with Texas Open Meetings Act, Texas Government Code, Chapter 551.071, 551.074 to deliberately consider the following item 7A, consider and delivery regarding resignation/retirement of contracted employee uh principal uh DF local And also item 7 being consultation with legal counsel regarding legal and personnel matters. Uh no action will be taken until we turn open session. We are entering into close session at 7:35 Yeah. We now return to open session and
101take necessary action on matters which the board may discuss in open session and upon which action may be taken. We are returning to open session at 8:28 p.m. Um, item 8A, discussion and possible action regarding the resation of a contracted employee principal. Is there a motion to accept? Motion made by Joe Melz. Second, second by Jay PZ by roll call. Joe Mes. Yes. Ryan Kal. >> Yes. >> Martin Chapa Garcia. >> Jacob Perez. >> Alenas and Joseph Reese. Yes. >> Motion carry 70. Um there be no uh further action for personnel matters. Um is there a motion to adjourn the meeting? >> Motion made by Joe M. Second. Second during the meeting, >> we don't have to vote, but we'll just show your hands. Everybody meeting is at 8:29 p.m.