001With liberty and justice for all. Honor the Texas flag and pledge allegiance to thee, Texas. One state under God, one and indivisible. All right, we got no um public participation this evening. Let's move on to agenda number two. Discuss and consider approval of site work. Um, everyone's got their packet documentation. Jar, go ahead. Okay. So, I appreciate y'all being here on on call meeting. I know, you know, uh being here kind of takes away from Chanley, but but important uh items here. And so, uh got Casey here. He's going to explain the three items to you about what we need. Kind of touched on it at the last board meeting. But before we do that, uh because what uh Jason has provided you with some information and it kind of goes into agenda items two,
002three, and four to kind of let you know uh where these numbers are going to come from and and how we can make sure we get this total project completed uh without making any any major cuts or anything like that. So, I'll let Jason kind of take the floor and then Casey will come in behind. Yeah. So, they kind of the bonds are kind of bleeding into one another here a little bit. So, this is the 2022 bond, the intermediate schools in the 2020 bond, but uh if you guys remember uh we were hit with these arbitrage fees early on in the 2022 process and they at the time were saying they needed to be coming out of your construction fund account and you ended up eventually paying that arbitrage. We've steadily been pulling money
003out of the construction sort of allocation to make sure that we can pay this arbitrage if and when that needs to happen. Well, we've been talking to anybody who really gives us the answer that we want and bond council actually has told us that we're able to pay our arbitrage fee out of our INS account versus our construction account, which means that we have more money in the construction account to to to do capital projects with. So the 640 some odd thousand that we've been carving away from 2022 has been infused back into the 2022 project. So what we're trying to do to make sure the intermediate school is great and exactly what we want it to be is we can re reallocate 400,000 of the 2022 money into the intermediate school project so we
004can get that done the way that we want. Some of the questions you may have could be regarding well does our INS account have that kind of money? Yes it does. uh our fund balance on our audit last year was 4 point almost $1 million um meeting all of our defeasance fees and our obligations that we'll pay in August. We're going to put a little bit of money back into the IMS account which means the fund balance will go up. So we fully anticipate that we'll be able to easily pay for the arbitrage fee when it comes up. We'll say the longer that we sit on the 2022 money the larger the fee becomes. So having a plan to exhaust that as quickly as we can is sort of the ideal and that's what's on
005the right there in green. We can reallocate 400,000 to the intermediate school. We can buy a couple of buses uh and then we purchase land. We do have a couple of pending items on the 2022 bond, the tennis canopy and some some some architecture fees that we're we're still sitting on that we'll get rid of this summer if not in May. And that leaves us with about 50 grand to do some things in 2022 proposition that that are sort of uh uh cherries on top items, right? Nettings or things like that. So uh that's the preliminary plan. In order to officially reallocate those funds, we'll have to have a public meeting and do the same things we did in 2020 when we bought the bus buses out of interest money. But preliminary preliminarily this is
006how we can make this work and get the intermediate school a viable campus for the next 8 to 10 years uh and make that something that that those kids and those parents are proud of. And this meeting will take place if uh we did this back in April of 23 and we have a meeting before our regular meeting to uh Jason will talk to the public or we'll make an announcement of what we're doing. Uh and at that point uh the public anybody's here can ask questions and then it would be uh we'd have to have a a formal motion to out buses and other projects as well. So uh so this meeting that Jason was just talking about will take place at at uh the March 10th meeting or May 10th meeting or whenever
007it is uh next month. So any questions on that? So the bulk of the money is coming from the 2020 bond project. Yeah. 2.1 has been allocated from 2020 to go to intermediate school and then we've got identified 400,000 additional from the 2022 to make the total package about 2 and a2 million. Okay. And then that qualifies for the requirement to get it off the books for the arbitrage, right? It'll be preliminary. We're hearing that the work's going to be done before the start of school, which means the checks will be out the door in the next couple months. Um, so just random question. We've been paying panel that 4.5 million in land that's been sitting there is driving arbitrage fees. All right. It's also it's also driving our interest which is helped pay for
008a lot of things as well, but kind of a double. But yeah, we we are are getting in regards and I will have some updates for y'all at the next good. So cool. Jason, just so on the bottom half of the page we're talking about the INS fund balance. So $4 million 4.1 million got a 2425 obligation of 4.9 and then the defeasence how many we'll we'll defeze about $5.5 million in August that pays for collable bonds down the roads to increase our debt capacity and we have that scheduled in the next couple years so that we can go out potentially for another middle school in three or four years without a tax rate increase. Okay. And then we're still at the end of the day, you're saying in addition to the 4.1, we still
009will put money. Yeah. So off the books will come about 10.5 million in 202 uh 2024 25 school year. After all said and done, we've collected to to date. We've met that obligation already. So right now we're to the good about 130,000 like as of today. So any INS money we collect for the next three months is just going to increase our fund balance above 4.2. Okay. That's great. It was helpful. Thanks. All right. So, you want to talk about the number two? Good evening. Great to see everyone again. So, almost workshop mode. Got three uh three big action items for you. Thank you'all for this special meeting. It will really help construction if y'all choose to move forward. So item two is about the site work for the modular. So this is the final
010balance of the work we need. If you recall, you've already bought the building uh via Schulz back in I think December it was and then a month or two ago you gave us money to do the electrical work and get that rolling. So all that's moving. This is the last piece. This is the site plan piece. Uh this includes uh the demoing the buildings that are there, taking care of the asbestous abment water sewer connections. Uh the city has asked us to turn in an engineered site plan. That has happened. We engaged with Hey Engineering. They've got that done. They just turned it in last week. Uh we do have city comments pending. Pretty optimistic. They're not going to surprise us, but it's always possible. We've had some sit downs with them and it's gone
011quite well. Inter city manager has been a good ally and so he's really been supportive. We appreciate him. Uh but that is out there just in case, but we got some contingency in there in case they surprise us. So we've got a fire lane rebuild. We're going to put the new portable and it's going to be in the way of that fire lane. We've got to move it. Generally, this is the same game plan we've had all along. There's a little more concrete in this one just to get all the details uh ironed out. So, we've got a good site plan, but pretty much the same plan. The end result of this will also So, it doesn't only just set the buildings, but the utilities in, gets us cleaned up, moves the fire lane, moves
012the fire hydrant, it finishes up the buildings. It also builds us a new uh nice concrete porch. When you come out of the intermediate, there's two different quarters that come out. This would be a metal canopy covered, all concrete porch. The interaction from the building from the main building now into both buildings that will be there. You'd be undercover the whole way to all the doors you've got to get to. Uh concrete, fresh draining good, handicap ramp to get down there, handrails to handle that. So, uh it's going to look really sharp when it's done. Quite a quite an upgrade in that regard. Obviously right now obviously you could choose to not do all concrete and things like that. It's wood deck out there. So it's a that's an intentional upgrade uh to to happen.
013So we're excited about that. So that's going to look good. That's the quick summary of this one. U can I ask a question? So on the back of the building we had that fenced, right? Mhm. So we So obviously I'm just questioning do we are we going to fix the entry and access to that so that they if somebody's driving in one of our they have the ability to open that without getting out and getting soaked or getting kids soaked or Well, no kids other than DAP will uh will be entering through there. So no more special needs kids, right? So that's all okay cuz that that's where I was going at and right who was having to go back there and having to get out in the weather. Yes, they will all come through
014the front um through the front entry now. So and everything will be ADA accessible. Okay. Yeah. Just to wrap up the details, this this work would be procured through the byboard procurement uh purchasing co-op just like the last two should items. total that does include some contingency is 376 6664 and 7. Uh that contingency amount that that number has in it is 28,000. That will come back to us if it's not spent. Uh I'm pretty optimistic a few of the items within that 376 other than contingency we're going to do better than uh the water and sewer connections have some question marks. There's a pretty high number in their quote. We think it's going to be half of what they have for that. I hope to save 10 grand or more doing that. Couple other
015items. That said, uh we may uncover something in the ground we need. So, I'd recommend we keep this number the same, but I feel good about it. So, I got a question. When we did the this years ago, we did the old concession stand. We cut fiber in that during that project, we cut the fiber. Do we have a good understanding of where all our That's I saw that. So, I'm just curious. So popular we've done is I believe we're on over 8 on top. Yeah, please don't cut. Yeah, we'll call before we date and make it because I mean we cut the fiber during one of the projects that I thought it was during that one when they were doing something. We cut the fiber. Well, no, that that was this is this is
016the concession stand there. That's how long ago. That's what I'm saying is I know that we've done the the playground there now. I was just curious if we had confidence that we understood where all our underground utilities were. Well, we we're confident we can deal with the issue. I'd say that way before we do any demo of the buildings. We'll we'll be working with Rusty and team to identify everything we can. We did see the playground contractor hit the overhead line. That was just kind of a fluke. That wasn't a strong back. We're down for a couple of days. You've got stubups for sure that are coming from that are going into that intermediate book room. There's a lot of visible things, right? We're not doing too much removal of material out there. We are
017filling in more than we're taking out. Doesn't mean we couldn't hit something, but we're not doing just a we're not digging a big hole. That makes sense. Seriously, I hope I hope you didn't jinx us. We're glad we got you cuz that concession stand was a was a pain, wasn't it, David? It was an expensive pain. We yeah we we have a lot of coordination to do with Rusty and the technology team. It's not included in here to get we got to get the new buildings. And then the the blank around the funds is that a function of the discussion we'll have next. That was just me not knowing how to word that. Saying that we have the funds to do everything that we want to do as long as we make this shift. I
018guess your funding source would be both of your bonds, your 2020 and 2022 bonds is the source. When I wrote it, I didn't know if it's going to be one or the other. Bond funds. Yes. Bond funds. Great. Good one. Bond funds. That would be it. That's the quick and skinny. Any more questions with Schultz? No, I think we need action, right? Yeah. Let's let's take action. A motion to approve as presented. I'll make that motion. I'll second. Got a motion on the floor from Der, seconded by Rich to approve as presented. Any questions? All those in favor? I opposed 60. Thank you very much. Good afternoon. Ready for the next one? All right. Uh item three on your agenda is consider approval of the intermediate campus renovations and improvements. So we talked about this
019one a lot but a lot of uh a lot of people looking at this project. So this is a project that's focused on inside the current intermediate campus. All of the work we're talking tonight is inside the walls not outside the walls. Uh improvements in there. There's not a design plan. So we had to go we had two real challenges to get to today. that was getting some interest from some qualified contractors because summers are busy. Everyone's very busy. We had many contractors basically say, "Look, let me check my summer schedule. I don't know if I'm interested." Which is why we're talking to you, May. And thank you again for this special meeting. Uh we had a few back out. Uh I really thought we might have one number to talk about. We have three
020really valid numbers. I'm going to give you an update tonight because based on what I sent you already, I'm very pleased. We have three legitimate firms who all could do the work and we feel pretty good about any of them. We've worked with all three. Uh and I'll explain who those are right now. Uh and we didn't have plans. And so when one person would come out and look, they would send us pricing list with a couple of options. The next team would send pricing list with some different options. We've had to take some time to marry those up to give you some apples to apples. We've got it now. I don't feel comfortable with what we've got, but uh it's not like there was a design plan in a hard bid in that regard.
021So we got three different estimates coming in. Uh so the three firms that have ended up submitting to us uh are core C uh Ka uh who did your playground installation and Weaver Jacobs of course did your last couple of months or your last bond. Uh so uh those three numbers we have uh I have all the detail for each one of them in a breakdown, but the summary for what we're talking about is we're talking about adding new flooring throughout the whole building. Again, on the inside, we're going to encapsulate the current floor. There's asbestous glue under it. We're not going to evade that. We're going to cover it up. Not really concerned about that. This is a good enough floor to do it, so I don't think we'll notice. We're doing all the
022floors, so transitions aren't a concern. Should go laminate. We have uh we have options, but the number we're carrying is an LBT, a luxury vinyl, tile, laminate. Uh I know your principal is excited about some slat looking one. We haven't formally made that decision yet, but we're carrying enough money for that. That means we're not waxing this floor. So it'll be a cost savings over the years. Correct. We talked to IQS yesterday. He said there'll be a savings there. and he said most or schools are going to that and because it is a cost savings on on summer labor because you don't have to wax it. By far every district is putting it as they should putting in vinyl tiles, not uh the old VCT that requires waxing. No more waxing. This stuff's durable. It
023lasts. The products are getting better and better. Yeah, there's a lot of great products out there. I mean, there's some lowerend products, but we've got some good products in here. So, new flooring throughout, new paint throughout. So, this all the walls uh everywhere. Uh I'm saying paint. There is a good amount of repairs and touchup and drywall patch and all that. All that's all that's included. Uh their restrooms. We looked closely at the restrooms. They're pretty dated. Uh we we're going to replace the partitions in the restrooms. Uh and not with not with laminate partitions, with solid plastic, high density polyethylene plastic. That's a good kind. They're going to be uh they won't peel apart or things like that. Is that all the gang restrooms? Yes, it's all the gang restrooms. Currently, in the number
024of proposing for you tonight, we have we have funds to do the partitions. Uh we'll do all the paint. We're going to leave the tile floor. It's dated, but it's in good shape. And we have uh money in here to cover it with basically an epoxy flooring over it, which we don't necessarily have to do it, but I wanted the option to do it so it can match the paint, things like that. The fixtures are all in good shape. They've been replaced and there's new sinks and whatnot. So, that's the scope of the restrooms. It's a it's a heavy refresh, but it's not too expensive because we're not pulling the fixtures out, the toilets out. So, that's included. Uh you have a couple classrooms that have the partitions dividing the rooms. They don't use the
025partition anymore. We're taking the partitions out correctly, building a new real framed wall and floating that in, painting it. So that's in. So have real walls instead of partitions, insulated walls. Uh that's in here. And your science labs. Uh the science slabs have cabinetry. All those bigger classrooms. You got cabinetry on the perimeter. We're going to leave that cabinetry. We're going to clean it up. And in the middle of the room, there's a handful of built-in islands. We're going to take all the built-in middle of the room islands out, fix everything back. It'll open the room up. Uh so of course, we went over that with principal at length. So that's included as well. And then door hardware. There's the round knobs. We're going to switch out to the lever knobs, ADA compliant knobs in
026the whole building. And there's some ceiling tile in that building that's damaged. It's not too bad, but we're going to replace the ones that are bad. That is the core of the work. There's some other touch-up details in there, but that's a heavy refresh. It's touching just about every surface, but leaving the walls where they are, except for those partitions. Um, our three numbers when you only have that scope. Core has come in at 513. 479 is a number from them. If we add the epoxy floors in the restroom, it's 513 019. 513019. Ka's number for all of that scope was 582. Weaver and Jacob's number for that scope was 598. I know in my briefing to you, I had a much higher number. Since we sent the briefing in, we realized they had a
027lot more in that scope that we didn't didn't need to have. So 513, 582, 598. I'm pretty happy with that spread based on how we did this. So, so without a set of plans. Uh I'm comfortable with really all three of these firms. We've seen all three of their uh work uh work from all three of them. Uh CORE is new to Log Vista as far as I know. Core is a large nationwide firm, quite large. Uh we're actually doing more than one project with CORE right now. Uh Gerald and Hutist. Uh they're extremely capable. uh they had a project manager that happens to be on a project that we're we're advising on who lives in Laco Vista and that's kind of how this came up. We didn't think they would want to consider it.
028He's down the road, drives by here all the time and so he was real interested. I said, "Well, give it a shot." And they've come very aggressive at it. I think they're trying to establish a relationship. the subcontractor list from CORE, which he shared it. All of them are just top-notch firms that I'm pretty sure would not come out here to paint or do flooring if it wasn't for their relationship with Core. So, what I'm seeing is Core is pulling in some talent that they have because the weight that they have on the industry. In other words, I don't think they were to come out of us. Not putting down the other two. They would have been quality. I think it's good, but core has surprised me. We didn't have their number till the last
029few weeks. And they're the lowest price. Yeah. And the And and no one knows to this moment. Nobody knew the other price. When I when I saw that, I mean, I I had I can't believe they bid. That's correct. Yeah. Yeah. I mean, I literally was like, "Wow, I cannot believe they came a little longer this time, right?" So, 800. If the PM didn't live here, I don't know if they would have. I got you. But he lives that right. The um lower gym, is that middle school or intermediate? Way. Well, it's a little bit of both. We just call it the lower gym. The reason I'm asking is the ceiling tile is that that's a good point. I just lower GM. Yeah, it's that'd be something we It's embarrassing. Yeah. Is it acoustic talking
030or Yeah, it is. It's 2 by two layin tile. It in the core number that I just gave you, we have 23 grand in just straight contingency, which we might we might need for something, but a few of their other numbers have some built-in allowance amount in them. I mean, five or 10 grand here and there. I have all that data. So, there's a decent chance we'll do good. We can add that if we or or I do have a unit price for ceiling tile from them. I mean, we can you could see what it is. You could Well, you could give us a budget number if y'all may want to and we can Was that part of our lighting retrofit that we did also? Did they do that lighting retrofit? Your opinion just No,
031I know they didn't do the tiles, but it's all in there. the delta between 513 and 582 and you get 67,000 a I'm sorry what's the question the difference between core the next highest bidder I mean if you can get the ceiling tiles done in addition oh for sure still if if the grid is not got to be replaced I don't know if the grid's got I think there's portions but most of it's old school it's glued to the lay those things are heavy I mean the work will be just getting up there. It's a 40ft lift. Yeah, that's probably easy. That's the problem we have is getting the lift out. Yeah. And rent it from not going across our floor. So they can they won't have any trouble there. In fact, they're just And
032then on the um the motion uh via the blank purchasing cooperative, it is actually the one GPA. I just didn't know. Core has been awarded multiple co-ops since I knew that. I I just didn't know which one. So, one GPA. Yeah, they prefer that one. That many co-ops out there. The ones they had listed. There's more than that. Not many people. That's how big. Go down floor and you'll see how many I mean mid winter. You'll see. Exactly. So, yes. One GPA is the co-op we'd like to go through which you're a member of on top of the the 513. I mean, do we want to consider adding enough for the door gym acoustic problem because it's I wouldn't put that as part of this if they let Casey try to maybe negotiate it for
033us. I mean we can come back. Yeah. Yeah. For that. Yeah. Yeah. That's not a long lead item. We come back in June probably even. I wouldn't want to commit to the extra money. Well, it's not going to be much. It's not going to be 50 grand. Yeah. We can just Why wouldn't you want to add to it right now? Yes. Doesn't We might not have to. [Music] Maybe dollars. Yeah. Don't put an extra amount into it yet when maybe the contingency dollars. Okay. Thank you. Y Okay. Great. Uh I move we approve the proposal from core construction for interior renovations and improvements at the intermediate campus as presented in the amount of 513,000. $19 via the one GPA purchasing cooperative and authorize the superintendent to negotiate the final terms of contract. Good motion motion
034for Rich, second by Greg. Any discussion? Great. All those in favor say I. I. All 60. Thank you very much. Furniture. Well, the item that I just didn't know we'd ever get to talk to you about because I thought we're not going to be able to afford this uh is furniture. So, uh with the help of your principal, we spent quite a bit of time with a couple of furniture vendors. We actually tried to get three out here, but couldn't get the third one interested. Uh again, busy. So, uh Meteor and Indico both came out, spent quite a bit of time, I mean, multiple meetings, drew up floor plans, and gave us all kinds of options. Uh, Meteor was actually quite a bit lower than Indico. It's normally the other way around. So, again, they
035didn't know, but pleasantly surprised. I actually let Meteor know this week, "Hey, you're your numbers low." And and she goes, "Really?" So, uh, this is good, right? Uh, we've done quite a bit better work with Meteor. They're a large They're a large furniture group. We've done a lot of schools around this area with them. Uh, have a good relationship with their team. Their installing team is always good. So, uh, the summary is, uh, well, we got a lot of options. Uh, the and this is furniture your principal worked on. So, she I don't know if she knows this yet, but she'll be quite excited. Uh, so this is kind of to her designed to her liking. This is new furniture and all of the current campus. I mean, every room, uh, or most every room,
036uh, classrooms, teacher desk, there's a little bench in the entryway, conference room, uh, some storage in the teacher work room. If y'all if youall remember the work room in there or seen it, it's kind of a hodgepodge of the leftover furniture like they often are. Uh got some great built-ins there. The admin office when you walk in where the admin team sits, it's a whole new furniture setup there. They kind of have a gate that you go through. There's a great setup that looks really good to to fix that up uh real well. Uh and then it also has all of the furniture in all of the new portables. So everything in the intermediate and all the new portables, all new furniture is in this number. Uh the uh the total we got from Meteor
037was 284 269. Their number is many weeks old and so a few days ago I was trying to make sure the number was still valid. They had a price increase uh coming in and so when I wrote your agenda briefing I didn't know the number uh what I wrote into y'all was list approved $299 269 which about $15,000 contingency just in case for that tariff allowance is what that was for. Uh I have gotten word from her since then it the number is at 289 and change but uh I would still suggest if you're okay with it if you want to do this give us the 299. We won't spend it of course like usual control all the money like always and just give it back. So this is all the furniture. It's going to
038look great. Yeah. What do they do with all the old stuff? I'm sorry. What do they do with all the old furniture? We will keep some of it. you know, the good stuff and then the rest of it will be uh I mean, nobody wants old furniture like that and so we'll probably just haul it off. But we will keep a good good for What did we put in the elementary school? What What brand or what company are we using? It was Worthington, I believe. Yeah. I didn't work on it, but we asked the same thing and they didn't they didn't I don't think they didn't want to bid on it. There's Well, there's some Worthington product in here, but Yeah. Right. Well, I move the board of trustees approve the proposal for meteor for
039new furniture for the intermediate campus and the new modular buildings as presented in the amount of 299 269 38 via the board uh by board purchase purchasing cooperative and authorized superintendent to negotiate the final terms of the contract. Have a second. I'll second a motion on the floor from Mr. Scott second by Greg. Any discussion, questions? All those in favor? I. All oppose. 67. Great job. Y'all look good. Thank you. We got to get after that. Thank you so much. What's that?