001[Music] Good evening. Welcome to the special meeting of the April ISD board of trustees April 14th, 2025. Quum of the board is present. That meeting has been called and the notice of the meeting has been posted in accordance with Texas Open Means Act, Texas Government Code 51. [Music] I aliance to the flag The United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Honor the Texas flag. I aliance to thee Texas. One state. [Music] All right. Discussion action items. A consider both primary schools HBAC system. All right. So you have the quote that is in the book there pass around to you. Now this is [Music] campos. So what we have is a vid or coils from EMG who've been doing all
002the work. state as far as the repair work. And so you have the campus engineering report and then it has the items there that's listed as far as what they're recommending. Um essentially my understanding is if you go over to the second page there, it's talking about outside air demolition. The contractor shall demo the existing outside air duct from the interior of five wall louvers in its entirety, including the uh boxes and existing runouts to return duct on the FCUs. And then the outside air to deliver on the far southwest side of the building is currently serving five FCUs. Once the demolition is complete, the two levers located in the southwest side of the building will be deducted to two or excuse me to four SCUs. This will require a 1440 CFM of total outside
003air refers to the plant fan selection. And then the three remaining louvers will be set to the SCUs. This will require a 1080 CFM of the total outside air referred to the fan selection independence. The outside air fans and ducts shall be mounted in the building trusses. The fans shall be controlled to a positive pressure of one and it says a water column via a pressure sensor located in the main duct. Turn for that information. The contractor shall provide a new 16 inch round or 16 by 14 inch duct work from the existing outside air louver into the corridor. Uh provide enough duct to tap the SCU's runout. And this duct shall be insulated with mineral fiber duct wrap and minimum R value of six. Each FCU shall have a 10 in round duct with
004spin spin in fitting routed to the mixing box of the FCU. Each FCU shall have 360 CFM outside air shall provide new filter box downstream of the outside air connection points with more 13 filters. Once construction is completed, contractor shall connect to the nearest 120 volt singlephase electrical panel provide 34 inch conduit. So we talk about and then campus was informed by the district staff that the exhaust fans have been changed informed by district staff that the exhaust fans have been changed. uh the meat code compliance I'm sorry prior to the completion of this report. So my understanding is is that uh in talking to Bill Flowers who works he's the owner and head of DMG he has taken all the information uh who worked with the uh company sorry small but working with DMG
005and also working controls um company and I'm trying to remember the name of that company. mentioned here in the writing. He is he basically worked with environics I believe it is and got together and they have come up with a plan on how they can put all of this together. Once this is if if approved I'm told that they'll be able to get this started. This will probably would take about four to five days. They like to work over a weekend but then the other days they work in weekends. We understand they clean up try to prepare classes for the next day issues as far as classrooms and that they like to do work over a weekend. They can start on a Friday night work set different crews come in and work as many hours
006as possible get the work done but then whatever else is needed to be finished up would be finished up in the evenings say Monday night or Tuesday we don't have it exactly because we don't have once it's I tried to work with him as far as Easter break his guys are they that's how it take to get the materials that they need for those my understanding is all this stuff is already it's it's sitting there ready for us to just purchase it so on on this estimate what I understand they recommend performance. This is takes care of moving a larger amount of air down through this the building into each classroom. And then I'm guessing the EMS control system what it looks like is it pressures too high or too low change. Is that correct?
007So it's designed to where it's supposed to push more air into the through the system. So that you what what we have right now is our system does not have the strength for lack of a better term strength to push enough air fresh air through. It's getting fresh air, but it's not getting enough to push through to be able to push down the CO2 levels to the level we're trying to achieve. And so this system allows it brings us more outside I guess filter. So do you have a question about like during that construction process they do on a weekend stop is HA system HBAC system going to be operable for those two days? My understanding is is they're going to keep us always in this situation where we have air condition. It's just a
008matter of what they're planning on doing is going in and doing the final pieces that would allow us to operate during the day. This is pretty much the final step as of right now. This is all we could do. Everything else that's in the report on the campus report at the beginning part of not and this is all for the portion of the building. They mention any other tendencies pieces that we may need when they build the system. My understanding is beyond [Music] this as much as my They're relax amount that we have because we have a couple options. We can approve it and take it out of our fun. We could also take it from our amount we've talked about that as well. I do feel like we're going to need to use that
009as an option because in order to get the portables and the other pieces that we're talking about and some other things that district needs to get all this stuff. Um I think that's that's first discuss but for now that come out how would you make the recommendation you ultimately want to put it we don't know we're not sure on that so I would just I guess like fund balance until until we can come out. I don't know about you and it We can use a new financial go to go from the I mean either way like I would look to Mr. Bowling to see what else he is wanting to come out of the time warrantie you know if that's going to get too jams. We have I think taking it out of basically saying
010at this point because we're looking at taking that look at that for something else in the future then we were talking about with the and engineering that's going on there. Are we going to need that amount? Just saying, are we going to need that amount? Because I know you're maxed out at I think a million, right? So, if we take the 150 time warrant, is that going to I guess prevent us in the future if we need to use it for something else. It depends on what all that repair comes back at, but I don't see that that repair that large. We may have to depend balance for something, but I don't right now we're trying to use those two pockets before we go into the fund balance scenarated. situation things we're doing. But I
011I think this is the best option is just taking it out of current fund balance with the option of us being able to use the time warrant later. A motion to approve the HBA system repairs as proposed for how much was it? 587. Not much to come out of [Music] unbalanc. Okay. The next piece is the EPC inter local agreement. This is what was needed for us to be able to get the discounted price for furniture that we ordered. And so we would like to join that purchasing co-op and my understanding is how much is it per year? $100 per year. So, I recommend that we um adopt the resolution to become a member of the co-op. How much we Yeah, there savings on this co-op was even more than what we would get on
012by pricing. Motion by James. So I have a question and this is the document we need to sign that's right here. Yeah. You see on first I don't know that it matters but effective date of January 1st that's because that was negotiated with the organ agreement that was so what happens is they negotiate these prices with this co. So that's the date that all those in favor. We are bringing to the board tonight um FDA local with um some recommended changes for the board to consider. Um these changes, our original FDA local only allowed for transfer students um that were employees children or um if they were a senior, a junior and they moved and they could say their senior year. We have allowed transfers outside of what policy stated. And so we're asking to
013grandfather those families in with the changes to this. So any families that were allowed transfers through the 2425 school year and are in good standing then that they would be grandfathered in until they graduate or until they don't meet our standards. And our standards are that you have to um um have passing grades, um very minor discipline issues, and um attendance. Um so those are the three criteria that um that we look at. And so if like a student, let's say that they have 70% attendance and they filled all of their courses, um again, there would have been meetings and things like that throughout the whole school year, but they would not meet the criteria to be a transfer student. Uh, but what we're asking with this policy change is for you to grandfather in
014the families that are currently in district as transfer students that do not meet the criteria of an employee or um, a senior that's out of district. Um, and for us to allow them to be grandfathered in and finish out their their um, school years in April as long as they meet the criteria. This is just through the end of the year. This is for us to grandfather these people that we've allowed in um and to make sure that they h that they are secure to know that they can be in May until they graduate and until and their siblings. Got transfers that when they finish this school year then they would be eligible for next year. What we're getting into is is for the last couple of years at the lower grade levels we're we
015we kept it open for a while for like siblings of the older students that were to kind of go back go back. We we used to have a policy that was if you've been in the district for two years or more and they would allow you left and you can transfer back in. Then if you've been in the district four years or more, they kind of you did that piece. And we're at that point now where the the transfer piece has been essentially any siblings of those students that were those those kids that were going to be able to transfer be able to continue transferring because you know you want to bless those families and we're at that point now where a lot of those families have come through forward. We only have roughly between
016what 60 or we're what we're asking for is for every transfer family and their siblings to be able to continue here and for us not to have this this side policy that if you've gone here three or four years that you can continue here. It will be everyone is grandfathered in that is a transfer student through this school year and their siblings. Um and they have that um that security or comfort level that they know that they can finish and graduate from here as long as they've met the criteria. But we will no longer be doing transfers that don't meet our criter that don't meet the the local policy. So everyone will be grandfathered in that is a transfer student. Their siblings will be grandfathered in. It will just be that we will not be
017grandfathering in other people next year unless they're an employee or a senior and they've moved. My other recommendation could be some districts do junior and senior year if you choose to do that. We have in policy that it would just be their senior year, but that's at the board's discretion. If they choose to say if you've been here through your 10th grade, ninth and tth grade year, juniors and seniors can stay. That would be at the board's decision to do that. So I talked to Mr. for some time. She's very patient with me and I appreciate that. So and I had this question about like a third grader and eighth grader who didn't have a three-year-old or foury old kid for this policy. As long as you move away and come back. That's right. That's
018right. Unenroll their kids as long as they stay with the same agreement then that child be allowed to And and what Mr. Cooper just said, if if a transfer person unenrolls, then they don't have the option to request a transfer again unless they move back into the district. Then it wouldn't be a transfer, but um the only way we would reenroll a person that was a transfer student and withdrew is if they moved into the district. So, have we allowed new transfers? Yes, we have to the district. Yes, we have. Do we have a safeguard policy stating that we should do that? It we would like to follow local policy. I'm just curious how that question. Well, in our agreement form that we had brought to y'all, it had all that listed as far as
019that. We just didn't have it. She's cleaning up those two. Well, but if I understood her right, we had do transfers in they haven't accepted transfers. Our policy says we don't accept transfers. So, we're trying were they transfers that weren't siblings of students? That yes, that is the case on if they had Yes, sir. if they had gone here to school and they had gone here for for three or four years, then um the district was allowing them to stay if they' moved. What we're saying is yes, I understand that. But that was not in our policy and our policy says that the only transfers or districts employees are seniors that were here their junior year. So, we're asking to everyone that was a transfer for those people to be grandfathered in and for us
020to follow policy. Okay. So, I thought so kids that were here for several years and their parents moved, we allowed those to stay as transfers. We we did it did not follow policy. So, my question is to make sure I'm understanding you right. Did we have new students who didn't fall into that need that transfer that. No, that's what I that's what I understood that you guys do. What we've done I mean if So you're talking about kids that that were already here. We're asking we're asking to grandfather those kids in and so they're transfers every year. Yes, sir. Okay. They have to reapply every year. Okay. I just want to make sure I'm correctly. Okay. I going forward if you move out of the district you have until the end of that semester. That's
021right. So, and that's actually been in policy. The end of the semester has been in policy that they could stay through the end of the semester. So, that's not a change. They've just moved where it is in policy. Where does it talk about the plan? That's the only all families. We have said all all families and siblings and that's in our regs is where that is. Okay. So, we're just requesting that we we clean up our policy to align with our practices and um and for um the board to consider. Two questions. Um on the whether they completed their sophomore year, that's an option you have. That's an option. Yes, sir. Um or maybe middle of that early. Right. Right. If you did if you did the uh 10th grade option, then if the parents
022then that would allow juniors or seniors to stay in. So that's that's at your decision. Right now the way we have it is if they finish their 11th grade year, then if their families move, they can they can stay for their senior year. Off the top of your head, do we have one that one that move that want to finish? I don't I don't have that data. I I couldn't tell you that. I I don't know. And then is there been any issues versus remaining of the semester versus remaining throughout the calendar year? Say somebody moves out, they bought a house in Paris and they provide their own transportation after Thanksgiving technically after Thanksgiving Christmas. Is that right? Right. Um, you see a lot of requests to stay. No, we do not. But this would
023allow them if they moved in November to stay all the way through that year and stay in May. No, this would not. This would not. This only allows for people that are currently transfer students to be grandfathered in. Okay. Not the new ones. No. Yes, sir. Sorry. So, from this point forward, if we approve this, you move you are no longer a student at the end of the semester. Correct. That's correct. And and our policy has said all along that if they move, they were here through the end of the semester. That's what your local policy has stated. I notice there's some changes in the original that's moved down to they've moved different things around. There were some duplicated um and then there were some things such as um that we don't charge a a
024fee. So the tuition part was completely taken out. That was in our original policy. Do you know why they took the design? Yeah. Some years they take it out, sometimes I don't understand. I don't know either. they they move I mean the superintendent always has the option to to to um have a design for anything but I couldn't tell you Mr. Cooper I know that um this came from TAS policy and so they make changes based on um legal issues from other districts and things like that. So these were the the suggested moves where they place different things. So with this being published, is there is there an education piece with the students that are could be facing this that have been here the whole time? Uh that moved out. You see what I mean?
025Well, if if they're here right now through the end of the school year, they're they're in here. They're in here. Um, and then we have an agreement that we have the parents sign every year with the information and and we'll have that agreement and and and still continue with that. Um, so that there's not any there should not be any questions about what the criteria um to remain as a transfer student would be. Do we know where we got off kilter between policy and ranks? I don't know for sure, but um that's what as we're looking at things, we're trying to make sure that we're cleaning up um if we've got some practices to make sure they're in alignment with our policy. We're almost at that point. It's been 10 years since we had to
026do audit of all of our policies. And so next year we're actually go through all of our policies are so we're asking for the board to um approve the updated policy presented from TAS for FDA. I got a question. We have a parent now. I've got email that withdrew their kid. Not that policy. Like to make a motion to approve the FA local policy with the exception of everything. second more discussion. Thank you. Next time I'm going to pass out to you what is our current plan and we have been given an opportunity. Just wanted to see if you guys interested in this. I believe you have a copy document from my Texas strategic leadership. This is a program that is paid for by TVA, but it's ran through region 10 and they have uh
027individuals that work at region 10 that would uh support this. And basically what they would do is is come in and work with us as far as our strategic plan. They would um look at student outcomes experiences, align the campus systems, and align district systems. And you know, we can read through this, but there there's a considerable amount of work It's a two-year process. All of it's paid for uh through them. Uh typically when you do a strategic plan as a district, it's low end about five 5,000. That that's a very low end, but it's about $10,000 or more to come up with that. Our strategic plan, we tweaked this plan that we currently have was actually tweaked a couple of year years ago to suit the scorecard that we have. We're happy with that.
028That's fine. I just wanted that we do have a lot of new board members and we'll have newer board members coming on. This might be a good time for that process to take place so that you you guys are involved in what the strategic plan is because you guys can be able to work within this process for the next year. If you go over to the back side here, we're seeing year one and year two. Year one, there's the landscape analysis, the focus solutions, student outcome goals, and then priorities and initiatives. And then year two is more of the monitoring piece. There's a district level data meetings, inputs, outputs. They come out, they work with our administrators and uh work with you guys as well to some degree. For the most part, it's done with
029the district so that we can realign. It's all aligned with the effective district framework, which is what we use basically whenever the school has issues, they have low level scores. That is the framework that is used at the middle school for instance, we added on an additional couple of years. We asked for that part of our grant. So they worked with us at the middle school and that's the framework that they utilize. But with all that to say it is completely up to you guys. My understanding is there's some requirements for me. I think I have to go to a thing in San Antonio to pay for it's a training. I'm not sure or two days or whatever. But uh but there's also additional things that we bring back for our folks to work through
030and they basically go through and support our principles and our administrators and all that put together and then involve different pieces. And when they're done with this, the product that they finish up with is obviously you have your plan, but they they also have they've shown me like the books that they will have. it's available to hand out goes over all the different pieces and all the things that they've done and everyone that's involved in the process. So, u it's a good opportunity. They came to us and asked if we would like to be a part of it um because they have some openings in their grant and asked if we will do that and I I told them that I would ask you guys before I answer. So this is a grant funed. It's
031grant funded through TA. So this is a TA initiative. They pay they pay region 10 and they've trained the folks that work at region 10 to provide these services. Uh TA is involved to some degree that are part of the initiative. My understanding is most all of this work is done purely through agency. I know the planning process is do they actually come out hands on the public out this is just for is a two-year program then they hand off the uh strategic plan to us from there is the lady that has coming out she came out visited with this and then she also will be her team come out work with our principles and our directors on how this is being invested. Now the strategic plan if we like what we have we want
032to continue moving forward with this plan. I just in my my thought process you guys we have some bigger members we want to have a board I didn't know this might not be a good time for everyone to feel more ownership of the plan be a part of that process I need to let her know system. Do you have a question? The reporting requirements on the grant is it pretty soon. They take my understanding all these pieces. They do most of that work. They pull the data. They come in and sh share with us I mean we can confirm that normally with the service when there's a grant that usually they they manage the grant part of it what are they looking to usually they have a grant you're trying to get some longterm this
033is an initiative by TA TA is basically pushing out different initiatives so a lot of smaller districts cannot afford to have a strategic plan we have They've not there's a lot of them that do not or they have a quality one and so they're basically funding the two-year program to what allow districts to go out and do this is what's best practices and then create one and so like I said this is typically I mean I think the one that we did I'm talking way back then was 1000 probably more than that now to tweak the one that we have which they just took what we had and kind of change things around $5,000. So, it's very expensive process because you're talking about several people involved looking at a lot. They'll work with us, they'll
034work with administrators, they also I just feel like, you know, you guys evaluate off of this. You everything we do off of your plan, right? I feel like y'all should This has been around for a while and not bad. It's just there may be some things for us to tweak. There may be some things they go this is good. Maybe look at it from this angle. Look at that. So I can't say that. So what does this motion look like? Just approve that utilize the Texas strategic leadership program. I'll make a motion to the Texas strategic leadership program. All in favor? [Music] That's the most [Music]