001They don't let her Sorry. How good are you? Sorry. [Music] Good evening. Welcome to the April 3rd special meeting of trustees. Quorum of the board is present. That meeting has been duly called. The notice of the meeting has been posted in accordance with Texas Open Meetings Act, Texas government. All please. Dear heavenly father, we come to you tonight and just ask that you always give us wisdom and discernment when tough decisions and choices are are to be made. Lord, we ask that you make help us make them in the best interest of our students, our faculty, our staff, our community, our district. But we also ask that you are with our district, our kids, our teachers. Uh this is a very stressful time of year as we head into finishing up and looking at summer.
002Lord, just help them finish strong. in your name. Amen. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Honor the Texas flag. I aliance to the Texas. One state one indivisible. No public comments announcements. Okay. So, we have for this next month board trustee election uh forum and there is the attached document there that you can see but there is a forum that will be at the high school on April 15th at 6:30 p.m. And so you can email your questions to looks like svcandidate questionsgmail.com and that is being sponsored by I believe and so that's going to be put on at the high school cafeteria and they will have uh folks that will
003completely run that program. So we're just making that announcement that's available. If any of you would like to attend, you certainly welcome. board of trustee summer uh leadership. Just wanted to make sure that you were aware that this year for those of you uh that will be attending Fort Worth is the early registration is available to us on Wednesday, April 16th through Wednesday, May the 21st. And uh that's going to be for training that is June 18th through June 21st. And once we get an agenda of what all is going on, you usually there's a Wednesday night program. If that program is something that is necessary for us to attend that evening, we'll make sure that you you're aware of that. Most likely most of the trainings are going to be that Thursday through Friday
004so that it's worthwhile for time to be there. We'll get all that information to you guys. Just wanted to make you aware that it is in Fort Worth this year. We'll be traveling to and so um just wanted to you might want to think if we want to meet and ride together or if you all wanted to uh meet there at the location so we can talk about that as we get closer to the date. Okay. Consent agenda second. All right. Seven discussion action items. Consider recommendations for purchase of furniture. There are two bid proposals before you. Um, one is from Meteor Furniture Company. Meteor is in the folder. In the folder and the other one which is in the two So you need did you get a folder? Did you get two? Okay. Uh
005with Meteor Education, their total final package bill bid was $718,92746. Lone Star's final build bid was $696,415.39. What I want to share, there's, you know, there's a a slight difference there. Lonear is less expensive. Lonear also bid all the classrooms in the new wing at the high school and Meteor's price only includes eight classrooms in the new wing at the high school. And we had talked about different options looking at pricing. So, Lonear has really completely um outfitted the whole um the whole new wing at the at for the high school and then the two older science labs in the current two-story building. Um they have also figured into their price because we will be doing some additional work in those two old science labs. And this is new furniture for those two science labs.
006So, there's more in the Lonear bid. It's less expensive and there's more um furniture that covers the new additions and the renovations. They also the CTE wing. Yes, the CTE wing is in both of these. Both have CT. Yes, they both have the CTE wing and then they both have additional um some additional furniture or pieces for the uh life skills classroom. We will be moving some of the things in the current life skills classroom, but there will be an update to some of their um their furniture. And then the eighth grade or ninth grade and the middle school is included in both. And for the middle school that is um both included or the three new classroom spaces and the two new science labs. So it was it was the same. Um, and if
007you'll u in on Meteor's um uh bid uh the middle school and high school um was $469,980 and um for um the uh Lonear it was more for middle school and high school, but they also put more into phase one than into phase two and then phase two for Meteor was 240,000. Phase two is the CTE wing. Um and for Lonear, um the phase 2 was 118,000. So our what we're bringing to you tonight, our proposal is to go with our recommendation to the board would be to go with Lonear. Um there's a sample in front of you. It's a a sample similar to what will be um the desk. Um, we call this a wheel barrow style. They can move it around very easy. They also slide and stack on top of each other,
008so they can move their classroom around very easy. This is the chair. Our chair will be not the not the rock chair like this, but this is the base for the chair. And the chair is from called market. So, if you go to that second page of the uh Lonear, right? to the title page and you look at that green chair down there in the bottom, that's what the chair would look like. And then if you look at the stack stacked up tables there, so when they're cleaning the room or moving things out of the way, that's how that table will stack. But then you can see that there's a set of wheels there. It's like a wheelbarl. You can pick up it on one side and that ladies or whoever's cleaning around, they can
009move those those very easily off to the side. Um, and then Also, because of the way they did the room, there are some that will be the square shaped. That's right. The science labs will have the square shape. The classrooms will have this thumb print. And on this, if you want to look, there's a design of the different ways they can move all these tables around to make different um you know, if they wanted to do some type of a debate setting or circle setting where they're all talking to each other or anyway, there's different there's different um setups for this table. And then each classroom has a teacher's desk, a chair, and then as you go on, if you flip over that next page, you can kind of see the coloring. This is where
010their designer uh picked the colors of the room. This is an actual image of what the room might look like from our architect. They worked with the architect and placed the furniture in the room to give you a visual of what it would look like. So that's what the cabinetry, the window in the room, and so forth. an idea and the color of what we picked as far as the chairs. I was wondering if I figured we could change, right? The chairs are not lime gray and purple. Yeah, that's just their we compare between the two quality. Um, it's very comparable. I mean, even with this company, there are, you know, there's a company called VS that they carry. There's a company called Smith and then this is Marco. Um the other company called carries
011a chair called Paragon. We went to the factory. Their factory is actually local. They're in Arlington over by um um Ranger in Cowboy Stadium. Um you know, so I mean the the all of the materials are very comparable. The table, everything um in the proposals are very comparable. What's different is Lonear bid more um more stuff for less money. So So looking at the pictures I thought obviously I saw the prices but I thought in the pictures the uh Meteor looks a little thicker a little heavier heavier duty to me like just a picture. Yeah, they just tables they both look just a little bit more their tables are are very similar. Very similar. They call it a koi shape. It looks like a fish. Um I mean, but it's very similar to this. Their
012chairs are very similar. Um and again, even like the I guess there's five or six different brands we've looked at. All of them are very similar chairs. I mean, we looked for something that was very sturdy that has a they call it a butt rug, how many times a seat somebody can sit in it, and then just the weight limit and all of that. And if the if you notice these chairs they they cave in one is you can put backpacks around them. Um the other is kids sit facing this direction and I really hadn't paid attention to that that but I have now noticed um being in some other districts that um I see that a lot of times now the kids you know that it gives them the option. This chair also allows
013you to easily sit on the edge um like on the side, but it allows you to sit backwards and turn it around and kids sometimes just need different methods to do that. But that's why the chairs are caved in or curved in like that. But every chair we looked at, this is the design. How long do they anticipate them lasting? You said, so how many? Um it's 10 to 15 years. good um or longer with you know average wear even longer than that and they have a warranty. They say a lifetime warranty as long as it's not something that's intentional destruction. So how close is this to our budget? The line item on the budget was 500,000. So be going 197,000 over and when we looked at that is this cover extra stuff that wasn't
014in that extra classroom. This is covering everything that we're going to need because we got other we're going to have probably additional furniture from the other in the high school now because because we're getting so much more because one of the options was like you said was the age classroom and so we were use more of used furniture if we had to but we're able to possibly use some of that furniture um in our middle school replace some old furniture in the middle school that's older than what's in the high school. So So is Is any of this furniture, the new furniture going in rooms that weren't in the new high school or junior high? No. Everything Well, let me Everything in that proposal is in the new wing at the high school. And then
015that new CTE section, the old cafeteria, the cafeterium, it covers all of that. The culinary and and like we looked at the culinary tables. We've gone to every classroom with the current furniture. Those culinary carts that are in there have been there back when I was at when I was principal at the high school and they are old. They don't even have locking wheels. So, it's really kind of dangerous when they're cutting and doing things because those carts move, right? Um so, I mean all of that would be replaced and then the only other two rooms which there's renovation would be those two current science labs um that are currently in the building. So, this covers everything um in the renovation and the new new build and then the eighth grade and the middle school
016building. So, something I specifically like more about Linar was the exterior furniture on that patio over there because it's all locked in place whereas the other one was benches you can move and chairs you can move. Feel like those might get it. All of it's very heavy. even that that you could move is um it would I'm not going to say that it wouldn't happen but it would take a lot and then there's really um the fence will be up almost to the roof line so there's really it's it would be a difficult thing but but we did talk about the movement of the furniture one of the things we need to also remember is that the money that's been put into our fund balance has been drawing that interest and so there is some
017additional funds available some of these things that my question just come out of our contingency or our interest and right now there are actually some funds as we reported last month there's still some contingency funds that I don't recall exact just off that high school amount but there are contingency how's the contractor say we're doing now once we got in the drive and got the foundation We've not been we were getting a lot of contingencies like gas all that stuff really not as00 Well, that was a significant cost difference because they had to go in for the I think they plan C because they found some sand water they go down use kind of like what they described like an offshore drilling type system to be able So it was a lot more expensive. There
018was there were some builtin funds for I remember it. How much do we have in the contingency? I'm sorry. I believe if I remember close to the slab alone was about 700 and then there was contingencies are the bottom is this extra $200,000 not affect the other notion to accept you got background sheet Yeah, you're at the stage of construction where everything should happen here. That's just typically what happens. So high school contingency balance we have 17,000 owner contingency balance we have 194 school construction 271 that's 450ish of that. So you're discussed. Thank you. All right, it is 6:50 p.m. and we'll go to close session. We'll go to that back. [Music] Do you Watch the video again. [Music] Good. Okay. It is 7:42. All right. Recommend that we approve the initiative contracts as presented.
019Second discussion in favor.