001Mhm. >> I call this meeting of the Valley ISD special board meeting to order at 6:04 p.m. on May 13th, 2026. We have a quorum of board members present. Everyone is here. Um we'll begin with pledge of allegiance followed by a moment of silence. >> First on the agenda is public comment. We have no one signed up to speak. So next we have end of term board member recognition. So Jason Bonnie from single member district number five, board member from 23 to 26. Thank you for serving our students and staff for the last three years. And would you like to say anything? Yeah, I actually wrote a little speech so I wouldn't get too upset with myself and then but here it goes. Um tonight I stand before you with a grateful heart as I
002close this chapter of serving as an elect elected trustee from Medina Valley Independent School Board. It's been truly an honor and a privilege to serve this entire district and the families and of course district five over the last three years. First and foremost I want to thank the voters of Lucky Ranch Elementary area and all those who are part of district five for placing your trust in me back in May of 2023. Serving this community has never been something I took lightly. Every vote, every conversation, every concern shared with me mattered. And I am deeply thankful for the opportunity you gave me to represent you guys. Also want to thank my fellow board members who have been part of this journey alongside me. When we come into this board our district faced significant challenges and
003concerns. Over the last 3 years, we worked hard to put students first in every decision we've made. Together, we focused on strengthening the district, planning for the future, and ensuring that Medina Valley continues to grow in the right direction. One of the most One of the accomplishments I am most proud of is the overwhelming support from the community in passing two bonds for this rapidly growing district. These bonds will help build a new high school and additional campuses that will serve generations of students to come. To the voters of this district, thank you for believing in the vision and the financial stewardship of this board. Your trust made all these projects possible. I firmly believe that this district is in a stronger place today than it was back in 2003 when we took over because
004of strong leadership, committed trustees, and the continued focus on doing what is best for the students. To our new superintendent, and to our new superintendent, Ms. Lorance, I want to thank you for stepping into this important role. As you lead this district forward, I encourage you to continue building relationships with teachers and staff. Communication matters. Over the last several years, we have lost too many great educators who simply wanted to feel heard, supported, and valued. Sometimes, a conversation, a phone call, or mentorship can make all the difference. And finally, to the teachers, paraprofessionals, and support staff, transportation workers, cafeteria staff, custodians, and every employee in this district, thank you. You are the backbone of this entire district. You are the ones who showed up every single day to educate, mentor, and encourage our and care
005for our children, the students that you hold dear to your heart. Without you, none of this works. Your dedication and sacrifice did did not go unnoticed. And this district is better because of each and every one of you. As I leave my position tonight, I do so proud. I am so proud of what we accomplished together. And hopefully for the future of Medina Valley Independent School District. Thank you again for allowing me this honor to serve my incredible community. God bless you all and God bless Medina Valley Independent School District. >> [applause] >> Well, I'll say thanks. Um, I'm be happy you know we got on the board at the same time. So and so it's been fun. Different different definitions of fun at different times, but it's been fun. >> So moving on to
006discussion of possible action items, it's time for the May 2nd 2026 general election, consider adoption of resolution canvassing the returns and declaring the results, Ms. Reed. Good evening. Uh in front of you, you will see that we have an uh the tabulation sheet for the elections. And our totals come from the official totals of Bear County and Medina County. We had four candidates for the two at-large positions. And Nathan Fillinger received 298 votes. Blaine Nash received 274 votes. Andrew Carawan received 140 votes. And Toby Castille Walters received 177 votes. The two winning candidates being Nathan Fillinger and Blaine Nash. And you'll see the supporting documents behind that that show the results. And the resolution I asked you to approve tonight just states all of this. Any questions? >> Nope. I'll look for a motion. I,
007Matt Castilleoni, move to adopt the resolution canvassing the returns and declaring the results of the trustee elections as presented. >> I have a motion. I have a second. I, Ben Ward, second the motion. I have a motion and a second. Any further discussion? Now all those in favor raise your hand. All board members voted for and the motion carries. Next we have considered adoption of resolution declaring a vacancy for single member member district number five, Mr. Reed. Okay, so single member district five was up for election at the same time as the two at large. We did not receive any applications for candidates. So with that being said, once you you canvass the election, then you have to declare the vacancy of single member district five and this resolution is just declaring the vacancy for
008single member district five. Any questions? This will go through the same application process that we did before. I'll look for a motion. I Blaine Na. Move to adopt the resolution declaring a vacancy for single member district number five as presented. >> I have a motion, I have a second. I Jason Bonnie second the motion. I have a motion, I have a second, any further discussion? Now all those in favor raise your hand. All board members voted for and the motion carries. Next we have certificate of election statement of elected officer and administer of oath of office for the two at large trustee positions, Mr. Reed. So if we can have Mason step down and Blaine step down, please. >> Raise your right hand. Do you want it at a time? Okay. In the name and
009by the authority of the state of Texas, I Nathan Fillinger do solemnly swear that I will faithfully execute the duties of the officer of the NISD at large board member of the state of Texas and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this state, so help me God. In the name and by the authority of the state of Texas, I Blaine Nash do solemnly swear that I will faithfully execute the duties of the office of NISD at large board member of the state of Texas and will to the best of my ability preserve, protect, and defend the Constitution and laws of the United States and of this state, so help me God. Congratulations. >> [applause] >> Next we have reorganization of
010board officers, Dr. Kyles. At this time I will open the floor for nominations for board president. I Matt Castelloni nominate Nathan Fillinger for president. Nathan Fillinger has been nominated. Any other nominations? If there were If there are no more nominations, I will close the floor. We will now take the vote for the office of board president. All those voting for Nathan Fillinger to serve as board president, please raise your hand. All five members voted for Mr. Fillinger, and so Congratulations, Mr. Fillinger. I will turn it back over to you now. I will now open the floor for nominations for the office of board vice president. I'm Matt Castellani, nominate Blaine Nash for vice president. Are there any other nominations? All those voting for Blaine Nash to serve as board vice president, please raise your hand.
011All five board members voted for. Congratulations. I will now open the floor for nominations for the office of board secretary. I nominate Jody Hudson. I'd like to nominate Joe Biediger. So, can you state your name? For secretary. Can Can you state and say, "I Susan I Susan Lee nominate Joe Biediger for secretary. Are there any other nominations? All those voting for Joe Biediger to to serve as board secretary, please raise your hand. All board members voted for. Congratulations. Uh Moving on now, we'll discussion and appointment of board committee members. The board may revisit this agenda item after someone is appointed for a single member district number five vacancy. Um current committees, do we want to reorganize now, or would you like to wait? What do you Go ahead. >> like to stay on the curriculum,
012but I would prefer to either do construction or safety and not Okay. I was going to say I'd like I'd like to stay on on curriculum, but I'd like to move to finance. So, finance. Yes, I'm on finance now. Yeah. And so, then y'all two flip? For Yeah. >> be fine. Yeah, she can go to construction if you want to. Yeah. Which one would you prefer, Ms. Lee? Construction's fine. You okay? Mhm. So, basically Matt goes to finance. >> Finance. And and and Suzanne goes to construction. Mhm. >> [sighs] >> I mean, right now Joe is we've kind of been alternating, but I mean, he could become a permanent member. You go permanent on curriculum? Yeah, I was just going to say make Joe a permanent curriculum. Joe takes Jason's spot there. Yeah. I'm good
013with safety and security. Ben needs to stay on that for sure. Anybody else? Yeah, what do you guys want to do? I mean, I'm fine staying there. I mean, I can I can do the other thing um We just know that finance and construction are usually pretty Pretty similar, yeah. Yeah. Yeah. Yeah. And then we revisit when we go out again. Yeah. Sure. Yep. I'm good. Okay. Next we have consider approval of method to fill the vacancy for single member district number five, Dr. Kyles. Yes. So, you kind of mentioned this already, but board has two two ways to fill this position. They can appoint somebody to this position or do a special election. Typically, we've done an appointment and avoid the cost of a special election. And so, uh High cost. Yes, it's high
014cost. Um Board, is that what the Board wants to move forward with? Is appointment? Okay. And so, um Ms. Reeves has set up the application process. I think she's provided y'all a copy of that. We'll open it up on the 15th, May 15th, and keep it open for 30 days. And and accept applications for 30 days. And then after that, um after that is over with, then the Board can set up interviews and determine who they would like to Where Where do we Where do we post that and advertise that? So, probably the website. Website. Um also, I was thinking Parent Square for that the area that single member district five area. Um We can definitely do the website. The the the The Parent Square, we're going to have to look into that because Yeah.
015Who all is is in that district, right? We don't have You have to establish that group in Parent Square. >> Correct. So, I If we can do that, that's something I would Yeah, just that that's a smaller Yeah. And then or just tell everybody Right. And the requirements, just so everybody understands, you have to be in the district for 6 months and then live within that district. >> Single member district five. >> in district five. Um Animal Welfare and then we'll go maybe to to the county at that point. >> Okay. Yeah. Everybody good with that? At least 6 months. >> Yeah. And a registered voter. Yeah. I'm good. Okay, I'll look for a motion. I, Blaine Nash, move to fill the vacancy for single member district number five by appointment. >> a motion and
016I have a second. I, Ben Waters, second that motion. I have a motion and a second. Further discussion? Not all those in favor raise your hand. All board members voted for and the motion carries. Next we have consider approval of the Ladera Elementary Portable Infrastructure Project. Good evening, Mr. President. Dr. Kalos, members of the board. Um the district opened up bids for this RFCSP uh that was advertised last month. We received three bids and this is for the infrastructure at Ladera um for the additional portables that will be placing over the summer. The three bids came in ranging from 510,000 to 713,000 and change. Uh Pfluger Architects and district staff vetted through the bids uh and formalized the tabulation that you see there as a summary. Um based on everything that was lined up, W.R.
017Griggs was the lowest bidder and also the uh received the uh higher number of points. This will be funded out of our capital uh improve uh capital improvement projects previously uh funded and our recommendation is that the board approve uh W.R. Griggs to perform the project uh for an amount not to exceed 510,000 and allow the superintendent to negotiate the final terms of the project. Uh I do want to say this project was originally budgeted at 370 uh 370,000. It does have a with the uh bids collected, it does have a 25,000 contingency in it. So, we had to move some money around to from already previously budgeted uh projects uh to make up the difference. But, it's all coming out of that capital projects, and this is probably more to finance than >> Yes.
018So, it's all We just reviewed it in construction committee. Is it so we're >> It's all from the portable line item. We're using the rest of that that's in capital projects, and then from other projects >> other capital projects that got canceled. >> Yeah, but I think we were down to like 100 something thousand left in that capital project budget. Are we taking it from the surplus in there? Are we actually pulling from other projects? We're pulling from other reorganizing some other projects. You guys all Yeah, they presented it to us. I don't want to go into detail, but I yeah. I don't know if you want to go over that real quick. Yeah, I can pull it up. Pam, if if you if you want to Yeah, I was going to say maybe You've
019been tabs on She's got it in a a really nice spreadsheet now where we can look at it. Okay. I don't know Scott, if you if if you can do you have a Lori Yeah, I don't I don't want y'all to vote on it until you've seen it. I'll share it with Pam. No, I I think everybody has to see it. Yeah, I got it. Scott, good evening. >> And while while we're waiting the chain the the main difference between the budgeted amount and the bid amount proved to be the infrastructure improvements, right? As far as utilities and things like that. The electrical >> So, that was the part that was surprisingly different. Well, I mean, costs have gone up on everything, so. Copper's at an all-time high right now, so. >> [clears throat] >>
020All right, so um at the board meeting a couple of weeks we'll be bringing a budget amendment. And again, we're not going to be hitting fund balance for anything. It's all within the original projects. But we just some are canceled, some came in under budget, but we'll be bringing a amendment to get them in the correct function. We need it in function 81. So, like poor Scott's technology data center, we we scrapped that. Um we do have a little bit of money in for the um the design. Yes, sorry, I went blank. For the design so that we will can can look to know how much we need to find at a later ti- later date. Um the Medina Valley High School library furniture that was proposed at 75,000, we're not going to do that
021project. Uh we reduced on the next line item the lighting, flooring, and paint. We reduced that scope, and this is to do the foyer at the gym at the high school. Um the safety film, the next line item, we moved that to bond. If you'll remember at a meeting a couple of weeks ago, we were able to purchase that out of the bond safety bond money. So that money was available. Um we are going to be moving into the summer projects for the cooler walk-in cooler and freezer. We are going to be able to fund that out of the remaining funds. Um the vehicles, buses, there's about uh 63,000 left that we're going to reallocate. And then the savings on the playground on the elementary playground, there's about 34,000 that is coming in under budget.
022Um the 10,000 is for some modifications, updates to a portable that is already at the high school for the 18-plus program so they can do some more community-based projects. And then that leaves us 75,000 that's just available for anything else that comes up between now and August 31st. So real quick uh go ahead. >> Was 510 as part of the 73229? Yes. It's already a uh okay. Yes. I've already the pending budget amendment and encumbrances. Am I reading that right like you're saying see Castroville Elementary is under? Yes. But year-to-date expenses and encumbrances are zero. >> Because right now we haven't paid the final invoice to liquidate the PO. Okay. Okay. That's it. Mine was more on the bottom line where we were. Thank you. Appreciate it. Any other questions? >> Any other questions? >>
023I'll let the promotion. I Joe Biediger moved to award the Ladera Elementary portable infrastructure project to WR Griggs Construction in an amount not to exceed 510,000 and authorize the the to negotiate the contract details. I have a motion, do I have a second? I've been wanting to second that motion. I have a motion and a second, any further discussion? Now, all those in favor, raise your hand. All board members voted for and the motion carries. Next we have is the budget workshop, Dr. Caylor. So, a couple of things we want to we want to cover with the board tonight. First and foremost is we did receive preliminary values, so we're going to go over that with you all. And then we want to talk a little bit about next year's budget, kind of where we
024are in the planning process and how things are looking for that. So, um Ms. Hunter's going to come up and get us started on that. I seen, I seen that. Oh, sorry. I always forget that. Our agenda this afternoon, we're going to look kind of at the budget calendar, the preliminary proposed property values, and a preliminary budget where we are so far. So, kind of this slide talks about just the big picture of the budget process. You know, it starts in January with receiving a demographic update, February budget workshop kind of current year updates, revenue projections, and start talking about the staffing growth. Um Also, kind of February high school middle school course selections are being selected, so kind of know what the kids are interested in taking, so we know what teachers, especially for
025the electives, that type of thing. Then, um get on into March, start looking at the budget templates and staffing requests are due from the campuses and departments. April, I believe y'all approved the staff contracts, teachers contracts, administrator contracts. And then we get to where we are now in May, so we're here at the budget workshop, and we're going to look mostly at revenue um tonight, probably won't look at a lot of the expenditures, um not pulled together anyway. We'll look at some high high areas, talk about the property uh projections and values. And then we're hoping in June to have the approval of the compensation plan, but you know, with Dr. Kloss leaving, Ms. Lawrence coming in, and CFO um out and having interim, so we're hoping to bring that in June. July, we will
026receive the certified values from the appraisal districts, those are due to be uh sent out by July 25th. And then August, we will have a um budget workshop and set the date and time for the public hearing on the budget and tax rate, and also for the board to adopt the budget and tax rate. All right, so the preliminary property values, I've handed those out to each of y'all, and we can kind of look through them. And again, these are preliminary values. And the 2025 preliminary values are the ones that were kind of recalculated after the 140,000 homestead exemption went in, cuz the actual ones that were sent last April did not have the 140 um thousand homestead exemption. So, these are kind of So, you're comparing apples to apples. So, anyway, we'll kind of
027go through those uh Medina County is the one um on the first that we'll talk about. And you will see that overall home site the land home site it had increased of about 6% non-home site about 3% and the ag market went down a little over 2% for an overall on land of about a percent and a quarter increase. Then improvements to home sites went up by about 10.3% non-home sites about 14%. So, improvements overall is about 11%. Non-real personal property and again, um that went up about 38% and minerals went down about 33% for overall of about 37% increase. That percentage looks funny. It's not. It looks funny. Which one? Yeah, you got it. Yeah, okay. >> No, it's right. Yeah, because there's the personal property so high. Is the mineral is that um
028like the caliche things? I'm not familiar with >> minerals. All royal royal, minerals, Anything considered a mineral, oil, gas. No, I just I just want to see what the what the final >> So, Yeah. Yeah, that's what I was just 11.07 are freeze adjusted taxable change. I'm good with that. But, do these >> [clears throat] >> I have some questions. Uh So, I just want to know >> appraised values or are these taxable values? The net taxable. So, it's not >> are net values. Even on the cuz the personal property exemption also dramatically increased. Not not the percentage for exemption on on on >> almost guess these are appraised values. >> higher. I I'd just say you you think they're they're appraised values? >> appraised values. On the On the top, we've got total market
029value, then you have your productivity loss, and then you have your appraised values. >> Yeah. But, we we usually deal with the net taxable. Net taxable's down here with exemptions. I just don't know what Yeah, but I mean like on as an example, on on personal property, it used to be a $10,000 exemption. It's over 100 now. Correct. >> I think it's 250, actually. On the personal property? Correct. No, no, no. No, I understand. We really just need to look You need to look at the change in the value, not the percentage. So, improvements. Does that look right on the on the data center equipment values? The the property [clears throat] non-real? That's non-real personal property. That's where that would fall. >> look about right compared to what we saw la- last year as far
030as Well, I'm sure there's significant depreciation. Oh, that's right. But, if they're 3-year depreciation >> 5-year. Clarified. Yeah. Yeah, well, they didn't start they didn't start depreciation. Yeah. Correct. And they didn't probably didn't start depreciation on everything immediately. I mean, it's got to be in you know, on the equipment operating, correct. Oh, absolutely. The question's going to be after 3 years, what is their replacement schedule look like? Yeah. You would think that type of equipment is the replacement schedule's probably going to be pretty close to their depreciation schedule. I mean, the shocker for me is that we have a 14% increase in non-home site improvement, which is commercial improvement. Correct. We only see a 14% increase. Well, I mean Yeah, they did cuz their appraisals on those properties those commercial property appraisals are still pretty
031low. I mean they're not >> still have protest. >> that's not the land. Oh, yeah, you're right. >> for protest is May 15th. So, again, these are preliminary values. They're not the certified >> protest, so it's going to be a bit lower than that. >> yeah. Yeah. I mean, when you Right. Yep. What did we assume in our last evaluation? >> [laughter] >> Yeah, the most recent. I think we put five. >> Five, I think it was five. >> Five, so anything better than more than five is good. Oh, yeah, Well, so yeah. Yeah. Yeah, I'll have to digest this a little bit and look at some more online. I mean I mean here here you look at the I mean I'm I'm going to get stuck on this so we probably need to move
032on from this but you look at Bear County a 31% increase in commercial improvements and then you look at Medina County a 14% increase. Like we're we're dropping the ball there. >> Well, that's the difference in the appraisal district doing the correct I'm just going to say it. They're not doing a good job evaluating improvements. All you got to do is look across the county line and literally two three miles away. Yeah. Yeah. I mean a 31% increase in Bear County. 14 here with nine data centers. Is there something you'd like for me to follow up with Ms. Dixon on? >> [laughter] >> You can try. >> Don't go there, Pam. Okay. You can try. We would be interested in the non-home site. Yeah. The improvements on the Basically that's commercial improvements. Are the And
033the other one you guys may know that the personal property that's self-reported? Personal property? Yeah, like personal property is self-reported. Yeah, it's ad valorem taxes that it is. So that includes all the internal equipment. >> But but I will tell you as a business owner it used to be a like a $10,000 exemption. It's like 250 now or it's I don't it's 200,000 now. It's it's substantially higher on the exemption. That won't affect the That line item Go ahead. Finish. Sorry. I was going to say that line item includes the servers and everything in those facilities, right? >> That's correct. Yeah. But what's that note at the bottom? It included the personal property increase of 300 million that occurred after preliminary So on the On the 464 >> left from last year when I used
034I used Crystal's spreadsheet and I didn't see that. then I got really nervous. no. That's No, cuz last year that in the 25 personal property, it was like 164. And then after certified, they turned in the paperwork with that valorem and the 300 million was added. >> would be another question I have. Does that include their Like have they received their submission for 26? Correct? Well, that's yeah, that's correct. If you're still >> 3-year, right? >> Yes. Straight line depreciation 3-years at 33%. Yeah, I know. That's why I'm saying So, can we uh, check if the data centers are in those numbers? Absolutely, sir. >> [laughter] >> I will find out and get that information distributed to y'all. Correct. All right. So, um, we already determined it's an 11% increase on the next tax of
035net taxable value between the two. But, Medina County currently, they have 39 of their 20,185 properties that are under protest. In Bear County, 866 of their 20,577 properties are under protest. And the deadline to file a protest is this Friday, May 15th. And homestead exemption, uh, they should have had that filed by April 30th, but doesn't mean that they've processed them all for homestead exemptions. And I also have sent the preliminary values to the financial advisor, Mr. Keoga, just to get his take as far as um debt service and bonds and all that. So, when I get something Absolutely, and I'll work with him on that. But, once I get that, I'll share that with the board as well. All right, preliminary budget projections. So, budget calendar, this is revised. I think originally we had
036that the uh compensation plan would be on the May meeting um to be approved, but we're not far enough along with that. But, what has happened is review the budget timeline. That happened at the December meeting. Uh February meeting had a workshop to discuss the district plan and goals. March 18th, the board approved contracts. And um May 13th, that's tonight. We're having the workshop looking at the preliminary values and revenue estimates. Hopefully, at the June meeting, we'll approve the compensation plan. And then, we kind of talked about it on the timeline about the July 25th having the certified values and final revenue estimates. And August 12th to set the budget hearing and tax rate. And then, August 24th, approve the budget and tax rate. So, so far, the had the compensation tax task force, they
037held three meetings. They had a meeting in January, one in February, and April 21st. The departments have submitted their budgets and staffing. And with staffing, we're still continuing to review staffing. Some of the special populations are still reviewing their student numbers for next year and having to tweak uh the staff a little bit. Uh, so that's still still happening. Um, campuses are due to have their budgets finished on June 11th. And, um, then August 1st is the deadline after you get the certified values from the appraisal district. We have to go in and submit those to TEA. There's a form we have to fill out and we have to submit that to TEA. We have to have that done by August 1st and then they have about four or five days that they turn that
038around and they send back what our maximum compressed rate information is for us to be able to set our tax rate. And then we talked about on the 24th we'd have the public hearing and adopt of the budget. So, what we've worked with so far on our assumptions is the enrollments based on the fall demographic or the snapshot date and we added 750 students to that. We're being very conservative with a 92% attendance rate and that brings down our ADA to looking at 10,166 as our refined ADA. Also looking at a 90% collection rate on the taxes. Right now, we have the 11% property value growth and everything that we're doing now is with House Bill 2. Everything that was passed in House Bill 2 incorporated. I know this time last year it was still
039a legislative the session. So, we have built in those changes. There was a, sorry, there was a change coming on the way the state funded the special population. Is that it was, I don't know, I just read about it a couple weeks ago where it's a they changed the strategy on that. Do we know if that, are they still discussing that or it was like a level of service versus a, I don't remember what the terminology was. >> there was special education students, yes, it's starting to impact us on this next. I mean, we should get some for this year. I think they're doing I think it's a thousand dollars for each evaluation. >> of the changes from last year's >> So, it's included in our in our new calculations, okay. That's that's where I
040was, yeah. You said that was a 750 student increase over where we are now? Over where we were at snapshot date, which is the last Friday in October. But we really haven't No. We have not grown this this this semester much at all, no. No. Our attendance rate is about 94. >> y'all remember back when we had the the workshop on this, we were talking enrollment increase versus attendance rate. Right. And I mean, we used to even drop it from the demographer report, and we went back up last year. I think last year was the first time we went back up, right? And then the 92% still gave us the the buffer. Yeah. I just worry if and we're we're close cuz we're short cuz we based on this year on 11 14. [snorts] 10
041six. We're 10 five, but our attendance rate is higher than that, so we're fine. Yeah. Right. I wouldn't say it without even if we want to be conservative and drop it to like 11 something in my head thinking that 200 that we used to do. No, I I remember we had the spreadsheet, and we were you could plug it in. I I mean, I I just don't remember if that's the number we fell at. I mean, the last demog the last demographer report, I mean, the growth is definitely slowed, so I mean, 500 students is maybe a more comfortable number than 750. I mean, I What is the disadvantage and guys remind me, what is the disadvantage of not of budgeting low? So, we're squeezing budgets down to be on budget to have a balanced
042budget. If you squeeze it down, now we're squeezing We've got to squeeze it out somewhere. And then we have a surplus and it's like, "Hey, we could have done X, Y, and Z." Yeah. I mean, but there's no There's no legal ramifications from state funding for being low on our estimates. Right, they're still going to fund based on ADA, actual ADA at snapshot, so Well, actually they they are now that PEIMS is having to submit attendance every 6 weeks, they are putting into place where starting in each spring that they're going to be as PEIMS submits it, I think starting with March, they will be looking to see whether you're over or under based on your attendance rate and then they will be changing the amount of the payments they send to the districts. They're
043trying to do that to where you don't have, you know, like right now we usually get a pretty good settle up amount in September. They're trying to reduce that and and probably more so the districts that were over funded where they start taking it away in the spring versus taking it from their next September. But they they are working on that. That that that impact No, no, not budgeting. That's just And I just did some quick math. If we hit 94% again next year, that that 2% difference when you figure out the half for preschool in just rough numbers is about 240 kids. The the for for budgeting purposes mathematically equivalent to about 240. 500 500 if we said 750. >> grow by 500 and we hit the 94, this this this math is still
044the same, basically. I mean, I think our attendance, yeah. Yeah, no, no. Yeah, well Yeah. Yeah, yeah. Well, I'm saying I'm just saying mathematically if we grow at 500 and hit 94% the budget number net would still be the same. So. Yeah. So. Yeah. Correct. Yeah. Exactly. Yeah. I mean, we'll hit 500. I'm not worried about hitting 500. We just got to make sure we get keep that attendance. Yeah. When do we get an idea of of new student enrollment? When is that When is that enrollment window? I mean, I know we're enrolling You're not going to really have a good picture until you get two, three weeks in the school in the school year. I mean, you'll you'll know how many new enrollees you have going in the school year, but you don't but
045you don't know is what kids will not show. What's the allotment? 300? It went to It was 6160 for a long time. I think it did it go to 6235, maybe? >> So, around 6250. But, that's just That's just a basic education student. That's not any special pots anything like that. It's getting closer to 9, that's $1.5 million. Yeah, I yeah. If you miss the mark by 242 kids, you're going to be short on funding $1.5 million. Right. I mean, somewhere around there. And then you make it up with the 2%. I I'm I'm fine. We just got to make sure we keep our attendance rates at 94%. [laughter] Yeah. >> Yeah, I'm telling you it's going to be Next year's going to be a big challenge. Yep. Yeah. Yeah. With a budget, no matter
046no matter the opening that high school. >> Correct. I mean [snorts] we all just need to be cognizant of how tight we are on the budget. We get conservative. Yeah. We know where we're at. Yeah. I I This is where I kind of view it. It would drop it to 11,000 and take that down to 500 and keep it at 92%. We're probably going to be eating a pretty big deficit in the budget. Yep. So, that's Yeah. what it would come down to. All right. So, whether we eat that deficit in the budget or if we want to leave it here and know we have a little bit. Yeah. It's still going to be a deficit again. Yeah. It's going to be tight. Yeah. I'm I'm comfortable leaving it here after I did the math.
047I agree because of the cushion in the attendance, right? Yeah. Yeah. Assuming that doesn't change. >> [laughter] >> We had a We had a little bit of a fall >> doing How are they doing attendance in virtual? If they did it back like they did during COVID, they have to they have to be present during a certain time. It's kind of like how they do it now at schools. You know, you have to be on on on the computer at a certain time each day. Yeah. Okay. All right. So, we're good leaving it Yeah, I just wanted to review that real quick. Yep. >> Okay. Yeah, those are the things we always play with when we do the other stuff. I understand. I do that, too. All right. So, the next slide and again, this
048only has our M&O tax collections and state aid. Doesn't have any other revenue sources as such as interest, uh gate receipts, that kind of thing, which amounts to about 2.5 million annually. So, I just wanted to compare actual M&O tax collections and the state aid that we get from uh TEA. So, we're up about 7.6 million in estimated revenues based on the assumptions on the previous slide. All right, fall enrollment, we've kind of talked about this. And um so, I took snapshot plus the 750 and for fiscal year 2028, I added the same uh 750. So, just as a increase. All right, attendance history. So, right now for fiscal year 2026, and this is through the fifth six weeks. It does not have this final six weeks in there. We're tracking about uh 94.2. And
049again, next year at the 92, which is conservative. All right, so our challenges. Growth has been a challenge. Uh portables, you know, they as we saw tonight, they just keep getting more expensive and more expensive. Renovations, uh furniture needs, materials, opening new schools um is that's very expensive. That's been eye-opening to me. Um >> [laughter] >> Um yeah, I'm I'm not used to that. It it's a lot of things you don't think about. And deferred maintenance, which is our HVACs. Uh we're still, you know, needing to purchase buses. And competitive compensation. And right now, competitive compensation, we are trying to kind of monitor our districts that we compete with to see what they are talking about doing as far as an increase. I mean, we're We're very competitive in the market. But uh we don't
050want to lose that edge. But so we're just kind of Jason checks pretty often what the other districts are doing and they're they're not coming out very fast with what they're doing. >> [laughter] >> And uh I I think you're going to see quite a few districts that are not going to be able to do a raise this year. Yeah. Yeah, they're already in deficit. They're already in deficits, yes. Exactly, so be interesting. And then staffing for growth and then the inflation, insurance, and food, and utilities. Um I know right now um transportation's kind of worried about their fuel budget. Um so we're watching that pretty pretty closely right now to see um how he's doing with his um fuel. Have we been watching our I don't know if he's still here. Have we been
051Well, how has our utility bill been this year? It's been pretty pretty the same as as last year. How was it? Cuz ours has gone up substantially and they've started adding because of the cost of, you know, fuel and stuff, there's been a huge fuel search surcharge added to ours in the last two fiscal periods. So I'm curious how that's trickling down to utility charges also. Yeah, I'll double check that for you. Our our rate went from like 8 cents a kilowatt hour to 11 cents a kilowatt hour in one period. So yeah, I inflation's hitting more than just diesel fuel prices. So I think we're we're going to start seeing it on infrastructure projects and adding of service. Yeah. Just curious on our utilities cuz I know CPS is our primary provider everywhere except
052for a few campuses, right? Yeah. All right, so >> I'm sorry, Pam. Let me just say this real quick, too. >> So compensation, you know, we we as Pam mentioned, we did meet with our compensation task force and had numerous conversations about next year's budget, and they understand the situation we're in, uh especially with opening up a new high school and how tight the budget's going to be. And we So, we talked a a lot about, you know, options with compensation, from no compensation to if we if we did if we did do if we were able to do some type of compensa- compensation, you know, the the uh the difference, the comparison between doing a uh a salary increase versus doing a um retention incentive bonus, like we've done the last uh few years.
053And and so, uh they understand, you know, they don't necessarily like it, and I mean, nobody does. They understand, hey, we might be in a situation where we can't do a compensation increase. But if we were able to, their everybody's uh everybody's preference was a salary increase versus a retention incentive. And I think you all know the reasons why. >> [laughter] >> They're They're smart people. Yeah. Yeah, absolutely. Yeah. Yeah. So, just kind of a little FYI on that part of it. All right. Yes, sir. Um so, kind of our projected expense increase so far is our positions for growth, uh about 2.6. And again, like I said, we're still tweaking that for special populations, and that, so that could go up a little bit more. Creekview High School and startup, about 4.7. And campus
054allocations uh for Creekview. And insurance on new buildings. When I was visiting with the um TASB guy on the insurance, just kind of feeling out what it would be is that we're adding new buildings the dollar amount between adding Creekview the NJROTC and new buses, we're adding as much as what we're our current insured value is. Um Yeah. And so, it's going to cost about 660,000 to insure just those new facilities. Um And even with Creekview, I I got a little nervous there cuz I'm like, "Okay, so Creekview is supposed to you know, be substantially complete June 1st, so am I going to get a a premium increase for June, July, and August?" And they don't. It will be effective September 1st. So, I was happy about that. And then uh adding the middle school
055staff and a little bit of start-up for the new middle school number three. And right now we are not looking at or we don't have anything in for deferred maintenance or capital projects, our compensation, and we're at increases of about 8.3 million. So, when you say you don't have anything in capital projects, we allocated 5 million 5 million this year to capital projects, so you took that out of the budget. >> Right now it's out. So, so we're 7.6 increase then add the five, you're 12.6. If you remove the five, I'm sorry. Then you're basically 12.6 minus the 8.3, that's 4.3. Surplus. Surp- surplus. >> [laughter] >> I mean, I say that lightly. Well, no, cuz what I'm hearing is that basically it's a 7.6 increase and you the 5 million that's already been accounted
056>> I'm saying we were balanced last year at the 103. I know, but I think that they're Well, they've taking taking the 5 million. Mhm. The 5 million is no longer in is accounted for in the 7.6. Or not? It's not. Okay. So, we have 5 >> is a revenue increase. That has nothing to do Hear me out on this. I'm with you 100%. I'm making sure So, basically we have 5 million in the budget for capital projects right now because it was budgeted last year. >> Correct. >> So, there's a 700,000 deficit, so we have a 4.3 million dollar surplus in With that any deferred maintenance, so capital projects or compensation about 4.3. Well, but we do have capital projects, right? Cuz it's allocated. >> But if you're you already accounted for it the
057when you accounted the five, does not Yeah, yeah. No. Yeah, new capital. Yeah, yeah, new things for next year's budget. Like putting a line item in like we did this year basically. Cuz you're removing the five. So, so the net right now is 4.3 without either one of those things being added back into the budget. Right. That's if everybody's budget's the same. I I agree. But basically we have 4.3 to allocate to that. >> That's correct. Right. To those two line items. Well, and also that I probably did not put in here is I mean the athletics and fine arts budgets are significantly more because now they have a whole 'nother high school to uh support. That's not in the new positions for Creekview and startup? Oh. That needs to be in >> that's staffing.
058>> the budget staffing is, but not >> Yeah, just the staffing is in the 4.7. Yeah. So, I mean there's there's those needs. Budgets added in there. Yeah. We don't have 4.3 million. >> That's what I was going to say. >> Yeah, once you back that out, now you don't. Yeah. Yeah. That's what Yeah. Yeah. Do we have any idea what it is? It's it's it's we're we're a little bit over budget right now. But we have still we've still got to go through some stuff. I mean, we're not But are we over budget and we've eaten up the 4.3 as well? That's where my head's trying to get to. >> Yes. So we've already eaten up the 4.3 and we're over budget. That is correct. Okay. I believe it's about a million right now.
059Now now we still Don't don't get me wrong. I mean, we still have a lot of work to do. Like I said, we haven't even really messed with the campuses yet and there's some stuff we can still do with departments. I mean, we we've got some things that we can still do. I guess where did we allocate that to? Is it is my question. If we're having these increases that are shown here and we took basically we took the 4.3 and then we took the five and we spread it across and we spread the 7.6 increase. Well, these should all be I mean, all of these things will be on a function on the budget. So That's right. The question is if you look function to function Right. What did we do with >> allocated,
060what are the other function increases? >> Yes. And I've not looked at it at the function level yet. I've got to import the budgets in. Yeah, just what did where did we reallocate the 5 million is my thought. Okay. All right, just a little bit of other information is on our ESSA, which is our Every Student Succeeds Act, which is our title programs. We um got an email or a letter from TEA, you know, that we were losing a lot of our well, $73,000 on Title 1 Part A. And so we have talked to TEA and that is they're base that entitlement on census data. And due to our growth, and it's on the poverty amount, so all our growth, they're probably making more than 31,000 per year. So that's going to continue to decline.
061Anything that's based on our pro- on the census poverty amount. So that's going to continue to decline. Um so on our title programs, we're losing about 77,000 in the planning amounts from uh fiscal 26-27 to our current fiscal year. Was that account included in your projected state aid already? >> [snorts] >> No, this is totally different. This is actual federal funds. >> Federal? Yes. But, you know, the 77,000's probably a salary. I think most of our Title I, we use for salaries. I think for instructional coaches and and that kind of thing. So that will have to be looked at now that we have confirmed It will have an impact on our 199 budget. Cuz like she's saying, like Pam's saying, if if we're paying salaries out of that out of that federal money, and
062now we're not able to pay for one of those salaries out of federal money, we're going to pay for it out of 199. Yeah. All right. Then today they came out with the Individuals with Disability, the IDEA uh the uh foundation formula and Perkins. So IDEA B is based on our um students with disabilities. That number is growing. Our um number of students with disabilities is growing, and therefore this pot of money is growing. It's not based on any of the census data. It's on actual students. But the Perkins money, which is for our um CTE programs, again, it's based on census data. So, we did lose about planning to lose about 17,000 there on the, uh, CTE funds. So, when you say that census data that reflects um, where where the families are at
063on the poverty level. Is it based on a percentage of families? It's not based on the actual number or No, I think it's on the actual from the census data, the actual number households >> that >> I didn't know if they had ranges of percentages below poverty level where they change funding or if it's still based on the actual number. I will look. I I looked up. I even went to the census data, but I don't remember that. I'll go look and see if I can, uh, find that out. All right, so our next steps is we're going to continue to work on the compensation plan and continue to review budgets and um, hopefully our certified values come in where we where we need them to come in. I've also, um, already said that about
064the financial advisor. We'll see what he says, even though y'all probably y'all probably have a better idea what he'll say than I do. When's the last time When's the last time we met with Victor on this stuff? 5% back. Mhm. Oh, okay. All right. He can be on committee committee meeting. Yeah, it's been a while. It's been a few Okay. The last before we sold the The The last bond, yeah. Okay. Just real quick, when you said it was a million the 4.3 was a million? A million or Minus a million. Okay. Now, I think we did, Pam, didn't we have some a compensation increase in that, though? We did have a little bit. But >> So, there was a little bit There was a little bit of >> You filled in the rest of
065the unknowns with the same value and it came out with a slight deficit. Mhm. Yeah. I wonder why Okay. Yes, sir. All right, can I I didn't panic you too bad, but No, it's >> It is It is Yeah. All right, anything else? Any other questions? I'm good. It'd be great meeting you. Well, I came from a declining district that you know, the the newest building besides the one that was donated is 50 years old and there is no there's not a bond capacity to even do anything, so you know, it's and to get a building donated, that was a hard way to get a building donated, so you know, it's Thank you. You're welcome. Next, we have adjournment. I'll look for a motion. I Matt Castiglione move to adjourn the special board meeting at
0667:10 p.m. on May 13th, 2026. >> I have a motion. I have a second. I Joe Beaudry second the motion. I have a motion and a second. All those in favor, raise your hand. All board members voted for it. We are adjourned. Thank you. >> Mhm.