001Good evening. I call this Medina Valley ISD special board meeting to order at 6:08 p.m. on October 9th, 2025. We have a quorum of board members present. Absson board member and Mr. Bonnie. We'll begin with a pledge of allegiance followed by a moment of silence. So, first is public comment. We have no one signed up to speak. So, we'll move on to consider award of general contractor of Medina Valley High School baseball and softball batting cages project in the amount not to exceed $400,000 utilizing unspent 2019 bond funds. >> Good evening. So, I'm going to start us off really quick um with just a little bit of the background and then we'll have Mr. Barahas talk to you a little bit more about the options with the with the batting cages that we're talking about.
002So, the bond bond 2019, the final project that we had in 2019 was Silos Elementary, which we opened last fall, and it takes about six or seven months after our school opens to fully get it closed out. And then at that point, we received some of the contingency funds back and that's allowed us to have a little bit of a balance in our 2019 funds. So, this is why we're we are coming to you. Any unspent funds in there, the board has the um ability to to allocate to other capital projects that are deemed needed in the district. Um, one of those said projects um, identified were the Medina Valley High School batting cages at both softball and baseball. Um, were just identified as a life cycle replacement project. Um, they are currently in disrepair
003and there are some concerns with with the student safety and so we are bringing a couple options to you um, as far as as what um, you all want to look at as far as replacing those batting cages. And with that, I will turn it over to Mr. Barahus. >> Thank you very much. Good evening, Mr. Board President, uh Dr. Kaos, members of the board. So, we advertised uh this RFCSP uh in September. Uh had a pre-bid meeting and receive uh had scheduled to receive bids on October 2nd. Uh again, we only got one bidder, but part of the package included uh as you can see on the left hand side of the page for the baseball batting cage uh was the relocation of the structure uh which included a new structure, a new slab,
004uh sports netting and uh synthetic turf. On the other right side of the page, what you see is the BA uh for softball. We included two options which was option one was a new uh location with a slab pre-manufactured uh structure, netting and turf. Uh option two, we had it as just for a uh uh exercise option also uh was on the existing location, the demolition of the existing structure and then installing a perimeter beam u at at the new slab, but it also included the netting uh and the turf. Uh if we go on to the next uh you'll see the bid tab that we received on October 2nd from from uh sorry from WR Griggs kind of detailing uh every line item. It was a a line item bid that we uh advertised
005for. So that'll that'll help us in the decision uh as we brought in options to you guys. Um and then moving on to the next here are the options we're presenting. Option one was for the new locations for both uh baseball and softball using the pre-engineered metal structure uh in the amount of $393,386. Uh option two included the new location at baseball and the keeping the existing location at softball again with the demo cost and the perimeter cost uh in the amount of uh $356,150. Uh, also on the bottom of the page, what you see is these options do include a 25,000 contingency, whether option one or two that's built in for any unforeseen or or as we um have the need for. Um there's also uh we will need an additional 10,000 for the
006electrical that will be inhouse and there's also some um cost value options that we are including in there depending on which option we go with um on this um design. Any questions on bids or how this was um received? Any questions? >> I'll look for a motion. So on the on the softball stuff real quick, the cost saving option at the bottom for the select fill I think was a two feet differential. But so the difference between the two really if you're leaving them in the same is the difference minus the 6500. >> So if if >> they were moved, >> right? >> Okay. >> We get to capture both if we move both. Uh if we keep softball where it is, we will not capture the savings of 6,500. Got it. >> Yes sir.
007>> Any other questions? >> Now I'll look for a motion. I Nash move to award general contractor WR Greeks construction for the Medina Valley High School baseball and softball batting cages project in an amount not to exceed $400,000 utilizing unspent 2019 bond funds as presented. >> I have a motion. Do I have a second? >> I Joe Beiger second the motion. >> I have a motion and second. Any further discussion? Not all those in favor raise your hand. All those opposed raise your hand. Four members board members voted for and two board members voted against and the motion carries. Next we have adjournment and I'll look for a motion. >> Matt Castle move to adjourn the special board meeting at 6:16 p.m. on October 9th, 2025. >> I have a motion. I have a second.
008>> I been want to second the motion. >> Motion and a second. All those in favor raise your hand. All board members, those are four and we