001Good evening. I call this Minion Valley ISD special board meeting to order at 7:21 p.m. on September 10th, 2025. We have a courtroom board members present. Only absent board member is Mr. Bonnie. We'll begin with a pledge of allegiance followed by a moment of silence. Next on the agenda is public comment. We have no one signed up to speak, so we'll move on to discussion and possible action items. Item number one is consider approval of expenditure of 2019 bond funds to purchase and install a softball schoolboard from Medina Valley High School. Miss Via, >> good evening. And so before we get into um the purchase of the scoreboards, uh we did want to talk a little bit about some advertising plans that we have drafted and kind of started to put in place that would
002help the district to recoup some funds if we do move forward with these purchases. Um so what you're seeing right now is actually a draft of what some of these plans can look like. Um this would be kind of a trifold brochure, but if you scroll down to that next page for me, Scott, um this kind of breaks down some package options. And so how this was put together was through uh researching what school districts throughout our state and in our area, some of their packages, their options, and their pricing. And so we've gathered about seven to 10 school districts, got samples, and kind of looked at what they were offering and at what pricing and put together this recommendation of what we could possibly do here in Medina Valley. Um so this is showing
003you three different kind of packages that we could offer um a platinum. And so I'm going to go through kind of the first one. um and then they kind of tear down. But so for an example, we could have a platinum stadium partner um at each of our high school stadiums, right, that would agree to a 5-year agreement could could uh pay a $25,000 fee. And with that, they would be receiving, you know, some windscreen wrapping at the top of our stands. Um static displays on our scoreboards, our football stadium, scoreboard, softball stadium, baseball. Um again, some of these dimensions and things are subject to change, right? These are just kind of placeholders for now, but to give you an idea and and of in a draft version. Um, also PA announcements right at the
004stadium highlighting their their business, their organization, as well as some uh video ads that can play on those boards. So here um this platinum one would receive you know 30 secondond ads that would play at each event at these at these uh stadiums as well as um a full page program a full page ad in our printed programs social media ad on our district social media platforms as well as possibly some text messages that we can also send out to our parents and staff. So again, kind of if you look at your gold and your silver, they kind of just tear down. One at 10,000 and then at 5,000 really just being kind of the static signs. Um on the right side, you see those call kind of allocart options. These are some ideas and
005things we thought, hey, you know, for those that may not want to spend a larger amount, but still want to be um supportive of our athletic programs and want to be a part of this, you know, they could also um do some banners on our fence lines for about that $15,000 price point. Uh we also have our Panther Nation network. I know you guys have been um I'm sure tuning into that, our students, right, that are now live streaming our games and so they're doing a fantastic job by the way. Um but so you know also even us having the opportunity to run some ads commercials on there. Um a and also possibly some first down or red zone sponsors. So just a lot of options right now and ideas, but again this was kind
006of drafted based off research and what we've seen in other other districts. And so just wanted to show you guys this prior to uh the action items tonight so that you had an understanding that the district does um plan to you know recoup some of these funds if we do move forward with the purchase of these scoreboards. Any questions? >> Any questions? >> These are the same scoreboards that are going in at Creek View as well. >> Correct. So, this this kind of draft plan was built out, right, with the ideas this is kind of all that we could offer if we we have these uh capabilities at both of our high schools. So, what you're seeing would be offered at at both high schools possibly. Um and yes, it would be for for those
007different um scoreboards at the different stadiums throughout both campuses. >> Okay. >> Yeah. And and as she pointed out, this is a draft, right? >> Yes. >> We will continue to have some more conversations before we finalize this. as it says, real bold there. We wanted to make sure it's clear this is a draft. So, yes, just to give some ideas and again, all those dimensions, the little details need to be fine-tuned um and specific to what we actually would be offering. Um the these were just to get kind of a a rough idea. >> We do want to have this plan in place by the time we get these scoreboards so that we can >> instantly, right? Yeah. >> Yes. >> Start advertising and >> correct. So if we do, you know, tonight you're
008looking at at scoreboards for baseball, softball, those are spring sports, right? So we can go ahead and start rolling out some of these packages in part and in partial and start doing things immediately with the boards that we have first in place. And this would kind of be that master plan we would get to once we would have all stadiums in place at both campuses. But I know we have um a lot of community support, a lot of businesses in our area that you know um I believe would be interested in being a part of this. And it is a great opportunity for our businesses to you know one support the school district but also be able to to brand on that kind of first page. I know we scrolled past it kind of quickly
009because I wanted to get to kind of the meat of it but it does go through a little bit of you know just what um what the district offers as far as the amount of kind of views and eyes. So you know our number of students and families is growing. and we're a fast growth district, right? The number of games that are held at these stadiums, uh the number of website views, our social media, you know, we we do have a large um amount of viewership and and a lot of um engagement in the community. And so, it is a good opportunity for businesses to uh get involved and really have a stamp on our community and with our parents and students and staff. So, any other questions? >> All right, I'll look for a
010motion. Thank you. >> No other questions. I'll look for a motion. >> I, Blaine Nash, move to approve the expenditure of 2019 bonds to purchase and install a softball scoreboard from Medina Valley High School as presented. >> I have a motion. Do I have a second? >> I Matt Castle second the motion. >> I have a motion and second. Any further discussion? If not, all those in favor raise your hand. All board members voted for and the motion carries. Next, we have SP uh consider approval of expenditure of 2019 bond funds to purchase and install a baseball scoreboard from Indian Valley High School. Dr. Gills, >> the first one was Yeah, >> that was this should be baseball. >> Yeah. >> Did I say baseball? You said baseball, right? >> Yeah. >> Okay. >> Baseball.
011>> Yeah. >> So, >> yeah. So, Miss Miss Hermish, you want to discuss the funding part of the scoreboards? Correct. Um so so we um so we are asking you basically to consider um committing some of our remaining bond 2019 funds for the purchase both of the softball and the baseball score scoreboard. Um the procurement for both of those is is or the the vendor for both of those is Dacttronics and it is through by board contracts. And so the total for the scoreboard um for for baseball is 264102. We are adding an additional 25,000 in there for the electronic pools to to bring power to the board. And so the total cost is 289102 for the installation and purchase of the scoreboard for baseball. >> And quick question on the funds that we receive
012and I should ask it on the first one. Is that going back into general fund or is that do we have are there any um restrictions on those funds >> there? There aren't going to be restrictions on the funds for the purchase. So I the purchase or the advertising piece I think would go back into to something to support the programs um where those funds are generated for. >> And this is yeah this is the one I wanted to see. So, we got a total of a little over a million remaining in the 2019 bond fund right now. >> All projects substantially complete. >> All encumbrances included. Okay. >> Yes. What's really remaining out in there is the is the cost for arbitrage on the interest that we earned. And so, we have an arbitrage
013liability. So, we're holding holding some funds back for that. And then we had some of the middle school three design costs that are in there before we sold the bond 24 funds to support the the design of middle school 3. >> But we earned substantially more interest than we did than the cost of the arbitrage. Correct. >> Correct. >> Yeah. No, the funds that what is left that we have for arbitrage is coming from our arbitrage consultant to reserve and so we feel like we have a pretty accurate amount um reserved for that. >> Okay. I move to approve the expendure of the 2019 bond funds to purchase install baseball school board from Medina Valley High School. >> I have a motion. Do I have a second? >> I want to second the motion. >>
014Have a motion and a second. Any further discussion? Not all those in favor raise your hand. All board members voted for and the motion carries. Next we have consider approval of expenditure of 2019 bond funds for construction of Medina Valley High School softball and baseball batting cages. Dr. Calis. >> Yes. So after after discussion at committee meetings, uh I recommend that the board table this item until we get further information as requested in those meetings. >> Any questions? Not. I'll look for a motion. >> I Matt Calion move to table this item until we get more information. >> I have a motion. Do I have a second? Joe Beer second the motion. >> I have a motion and second. Any further discussion? Not. All those in favor raise your hand. All board members voted for.
015And the motion is tabled. Next item is adjournment. And I'll look for a motion. >> I'm Matt Castleion. Move to adjourn the special board meeting at 7:32 p.m. on September 10th, 2025. >> I have a motion. I have a second. >> I, Joe Beiger, second the motion. >> I have a motion, a second. All those in favor raise your hand. All board members voted four and we are adjourned. Thank you.