4/21/2026 MISD BOARD MEETING

001Mhm. >> Mhm. >> In MISD, we work every day towards this mission. This evening, I am pleased to introduce the Fannin Elementary students to lead our pledges. We have Hannah Huynhsy, daughter of Jamin and Angela Huynhsy, is in the sixth grade and loves her teachers because they're always so positive and encouraging. Fun fact about Hannah, she wants to be a middle school art teacher because she loves working with students and she loves art. I have Joaquin Ramos in the sixth grade, is the son of John and Diana Ramos. He loves all the people at school because they're nice and welcoming. His favorite hobbies are Legos and robotics. When he graduates, he wants to attend Texas Tech University. He wants to become a computer vision and an engineer when he grows up. Together, we are educating

002the future with excellence. At this time, our students will lead us in the pledges. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Honor the Texas flag. I pledge allegiance to thee, Texas, one state under God, one indivisible. >> We'll now move to agenda item five, introduction of new leadership for 2026-2027. Good evening, President Gwen, members of the board, and Dr. Howard. I have the pleasure of introducing one of our new campus leaders for next school year. Next to me is Ms. Kimberly Anderson. She will be serving as next year's principal at Midland Lee Freshman High School. Mrs. Anderson currently serves as associate principal of maintenance and operations at LHS and has held

003roles as associate principal, assistant principal, instructional specialist, and classroom teacher since relocating to Midland in 2019. She brings nearly 20 years of experience in education and is deeply committed to supporting students, staff, and the broader school community. She and her husband have two sons, both LHS rebels. One graduated in 2024 and another is currently a sophomore, giving her a strong personal connection to the rebel community. We are excited for Ms. Anderson to lead Midland Lee Freshman School and build on the positive momentum at this campus. >> [applause] >> Good evening. We are pleased to introduce Amanda Courtright, who has been selected to lead Emerson Elementary as principal. Ms. Courtright brings 18 years of experience, including 12 years in the classroom, two years as an instructional coach, and the past four years serving as an assistant

004principal. We are excited for Ms. Courtright and confident that she is a strong leader who will bring great value to the student, staff, and community at Emerson Elementary. >> [applause] >> Good evening. I have the pleasure of introducing Dr. Kelly Doster here. Um he is a highly experienced uh educational leader with a strong background in campus administration, instructional leadership, and systems-driven school improvement. He is currently serving as the principal's principal of not one, but two campuses, uh Bush Elementary and Emerson Elementary, uh right now. He has led gains in student achievement, staff retention, and campus performance. Dr. Doster brings extensive experience, almost 28 years, across multiple roles, including principal, assistant principal, CTE director, and secondary teacher, demonstrating a comprehensive understanding of school operations, curriculum alignment, and student support systems. Dr. Doster demonstrates the vision, experience,

005and capacity to leave to lead San Jacinto to the next level. Thank you. >> [applause] >> Before we move on, just note, I forgot to do the roll call, so uh note that Mr. Hodges is not present at the moment. All six others are present. Moving on to agenda item six, public forum. We have two speakers, Mr. Enos. You'll be up first, and Ms. Coleman, you'll be second. Good evening. Tonight, I want to talk about fiscal responsibility, and I want to start back with the 2019 bond. In 2019, this district had the opportunity to move forward with the bond of approximately $569 million. That bond failed by a narrow margin at after active opposition led by Mr. Hodges. Today, we're dealing with a bond of approximately 1.4 billion, an increase of nearly $900 million in

006taxpayer obligation. That's not a small difference. That's a massive shift. So, thank you, Mr. Hodges. Now, let's talk about planning. Mr. Hodges has been involved in the 2023 bond process since the beginning, serving on the long-range planning committee. He was on the board when the bond passed, and as board president, he had the district ask the city of Midland to cover $18 million in additional costs that are being passed on to residents through drainage fees. These are not optional expenses. They are required. And when when required costs are not fully accounted for up front, they don't disappear. They come back later as a added financial burden on taxpayers. Now, let's look at legal costs. This board, led by Mr. Gwynn, approved a legal services contract at $12,500 a month, $150,000 a year, for its own

007attorney brought on by Mr. Hodges. Let But, that's just the base. The contract also allows 350 per hour for litigation, 110 per hour for support staff, plus reimbursement for expenses. Which means the real cost is not fixed. It increases the moment conflict arises. Now, combine that with what is currently being proposed by Mr. Gwen, and Mr. Hodges, and most certainly Mr. Hernandez and Mr. Freeze, the potential early termination of the Idea Travis 1882 contract. If that contract is terminated without clear legal justification, this district will face millions in liability on top of legal costs already in place. So, when you step back and look at the full picture, a $569 million bomb becomes $1.4 billion, infrastructure costs grow beyond what was presented up front, legal expenses expand as dispute increases, and now decisions that could

008trigger even more financial exposure. That's not one issue, this is a pattern. A pattern where costs increase, risk increases, and taxpayers are left absorb the difference. And that brings us back to accountability. The uh Mr. Gwen, Mr. Hodges, do Do these outcomes reflect fiscal responsibility? Because fiscal responsibility is not what you say during a campaign, it's what your decisions produce. And based on the financial trajectory we're seeing, your actions don't follow with your words. Ms. Coleman, you're next. My time start? Good afternoon, Dr. Howard, President Gwen, um members of the board. Um I am Ebony Coleman, and today I am here to talk about um since we launched the Math Ain't Mathing campaign, Jumpstart has been clear about parents needing to know if their child is on grade level in reading and math, plain and

009simple. We appreciate the ongoing dialogue with Dr. Howard and her team and the quarterly meetings. That matters and we want to continue building that relationship. But the timeline is concerning. The data the data already exists. Parents should not have to wait for a perfect system to access essential information about their child. If the parent portal redesign will take time, then let's put it the information on the report cards like now. The information is already available to us. Other districts are already doing this. So, I feel like we should be doing this as well. Um and also as a parent of a child at IDEA Travis, we support any efforts that truly um improves student outcomes. But if this decision achieves that, it should be considered. But the lack of transparency um I showed up last

010Friday because I had was correspondence that we were having a special meeting. To my surprise, there was no special meeting and I had received like communication right at 5:00. But of course, I'm not checking my phone. I'm just trying to get there. Um so as a parent, I'm just asking why weren't families more clearly informed and engaged earlier? Um other than that, that's all I have. Do you have any questions? Thank you. Moving on to agenda agenda item seven, consent agenda 7.1, approval of board meeting minutes, 7.2, approval of monthly financial, 7.3, approval of quarterly investments, 7.5, approval of annual audit engagement, 7.5, approval of certification of provision of instructional materials, 7.6, approval of ADYSAce calendar for Bunch Elementary, 7.7, approval approval of memorandum of understanding between Milan ISD and Milan College concerning dual credit.

0117.8 approval of 1882 contract amendments consistent with non-1882 campuses third third future Sam Houston and third future South. 7.9 approval of the following revised local policies um DGBA local and GF local and 7.2 approval of out-of-state travel. Does anybody have any they need to pull or would like to pull? I'd like to pull uh 7.4. Just for discussion or vote on it? >> I have some questions. Okay. Anyone else? We will pull a consent consent item 7.4. Go ahead, Mr. Freeze. So uh I got a a few questions about this annual audit. Is this a rubber stamp type situation or because seems like we had an audit last year and then we did an audit of a different department and the audit that we first did didn't have the same findings of the audit of

012the different department. So I just you know, could you kind of explain it? This is a lot of money that we're paying for this, so No, absolutely. >> to do it and I mean I just want to know everything about it. Yes, sir. So annual external audits are required on an annual basis. Um what they do is they follow follow um the GAAP outlines along with um TEA requirements. Um what they do in that is make sure that there's no material instances of of issues whether that's for POs to be an obligated um prior or PO's being obligated after services have already been rendered, which is a finding. Um, making sure that you're in your legally adopted budget based off actuals. Um, and the last budget amendment that the board approves. Um, it also looks

013at compliance, um, specifically on the state and federal side, um, whenever you have, um, a lot of the S and F funds, um, for title one, title two, title three, um, so on and so forth. And so, it's a very in-depth, um, review. Um, it it lasts between January until it gets finalized and presented to the board in November on an annual basis. Um, and and so, that is a different audit than the audit the other audit that you're referring to. But, it is not a rubber stamp. Is there Well, yeah, I mean, I just see, you know, everybody's always gets audited and then they're like, oh, we got a clean audit, you know, and you just don't I just don't know what it what that means exactly. And for $100,000, it seems like a

014lot of money that we're paying. I I can mention this. In my previous district, um, prior to my arrival, they had over 12 years of, um, findings on their audit, um, and that can lead to misrepresentation of the overall financial audit, um, that has issues whenever you, um, try to go sell bonds and your, um, investors are looking at, um, your liquidity, um, and really how big of a risk are you. Um, we recently received, um, triple A rating from Moody's. Um, we are only one of six school districts in the state of Texas, um, that has that high prestigious, um, recognition, um, and that's outside of the, um, public school, um, or permanent school funding that the state provides. Um, and so, there there is a lot of substance that actually goes in, um,

015to the annual financial audit. So, you do strongly recommend that we do this? This Yes, sir, and it's a requirement. Whether uh, well Well, I mean from this company and, you know, there's Yes, sir. I I do recommend, um, we move forward with, um, the the request. Um, we will be putting this back out for RFP um, next year. I think it went out for RFP two to three years ago. Um, and so we'll start changing up, um, auditors. Um, but it's it's difficult for the staff and the audit to get comfortable, um, if you change every single year. But do you think there's advantages to changing, having a fresh set of eyes on things or I I do every probably three to five years, um, on average. I mean you can extend that a

016little bit, um, but I think a fresh set of eyes is always, um, always good. Okay. All right, thank you. That's it. Anyone else? Do I have a motion? It has been motioned and seconded to approve consent agenda items 7.1 through 7.10. All those in favor raise your hand. Unanimous. 6-0. Motion passes. Moving on to agenda item eight, superintendent's update, Dr. Howard. Yes, thank you. So, start with some celebrations as we, um, near the end of the school year. Recently, we received notice that we've received the further faster award, um, from TEA for the performance management toolkit. That's a performance management system, um, that clarifies expectations for campus leaders, principal supervisors, teaching and learning, and really brings, uh, multiple departments together when we're looking at school improvement and school actions. And, um, we've actually been

017asked to serve as a model district for that work and that will begin this summer. Uh, we also just recently, and a press release went out just this afternoon, we have two finalists in the Barbara Jordan Historical Essay Contest. Um, that's a contest that Midland ISD historically for many years was very competitive in and [snorts] then about 15-17 years ago it changed and moved under the UIL. And we're very proud to have these two. So dating back to around 2010, we always had finalists and then it hasn't been until about um 2025. We had about a 10-year lag where we had no finalists. We just weren't really competing in the competition. We have a finalist from both Midland High School and Legacy High School. The award ceremony is on May 18th at UT Austin. Ms.

018Bueno and I will be there and at that time they announce the actual winners. What's interesting about this contest, like any other UIL contest, it's not by classification. So a 1A or 2A student could win the whole thing or a 6A student could win. So it's purely a contest based on their writing. As we get closer to graduation, our numbers are looking closer to about 1850, so 1,850 that will graduate from our five high schools. We'll start those high school graduations on May 14th with Early College and then Coleman and Midland High School on May 21st and wrap up graduation with Young Women's and Legacy on May 22nd. So we will be finishing up state testing in the next couple of weeks and then those reports are results start coming in in June. They kind

019of trickle in depending on when the assessment was given and we'll be reporting those results through the board reporting calendar as they come in and in the format that the board reporting calendar calls for. Next year planning, we have registration open. Kindergarten roundup events are continuing into May. Pre-K enrollments happening now. We will have 13 tuition based pre-K campuses next year. That's compared to eight, um, or that's eight more than we had last year. This will be our third year going into our third year of having tuition-based pre-K, and that's been very popular. Um, and so again, working to gain access to more students, um, starting in, um, when they're three and four. Uh, we also have the PowerSchool transition. So, uh, one of the things that we'll be doing with our parent portal when

020we move into, uh, the parent portal in July, is we've been offering parent power-ups through student services, but we're going to, um, add to that Ms. Mooneys and her team with the microlearning. And so, more just-in-time training. So, um, if we're sending out i-Ready beginning-of-year results, there will also be a link and a website where they can go watch a voiceover video, something like that, to understand how to read that report. Of course, teachers are always glad to help with that, but sometimes parents are busy, don't have time to come to school. And so, make sure that when we're reporting, um, various things such as STAR beginning-of-year, middle-of-year, end-of-year, i-Ready, and various reports throughout the year, that we don't just release the information, uh, but we help parents understand how to read that information. You'll

021get a budget update tonight, update number three. >> [snorts] >> Um, as we we move into that, about 78% of our budget is in payroll. Um, this year we reduced the budget by 35.27 million and adopted a 7.89 million deficit, but that will not end in a deficit. Um, going into this year, we also reduced 8.12% of our positions. Um, obviously, when 78% of our budget's in payroll, um, and we're going to reduce that kind of money from the budget, that's where it's going to come from. Um, 13% of those were district-based positions, uh, 14% clerical support, which also would be some district-based positions, 12% in technology services, and then 7% were campus based teaching, of course. Uh with over over 1,500 teachers, um they do count as the majority of the positions that we

022have. Uh we're currently finishing up secondary staffing. Of course, that's based on projected enrollment, but it's actually also based on course selection. So, we staff based on what the students sign up for. And uh we will not be increasing student teacher ratios for the coming year. So, if you hear of a campus losing positions, it's going to be based on their projected enrollment. Um or other staffing situations. I also want to hit on something that we haven't talked about in a little while. Um coming back into the district, one of the things we uh needed to do is take a uh real look at how we were handling misconduct on our campuses. And so, um through the Well, first of all, the cell phone policy that was put in place this year and and a

023law and and one that we had put in place the year before, but even stricter this year. Um compared to the beginning of year, we're seeing a 50% reduction in those kind of offenses. So, we feel our campuses are still being really consistent in enforcing that. And then also, through the fifth cycle, student fights have decreased by 51% compared to that baseline year that we started measuring that. So, um continue to work on that. Some things that are coming up, I know some of you are planning on attending. We have the Excellence in Education Awards uh this Thursday. We have the Shining Stars Breakfast where we'll where we will recognize um and the foundation hosts that breakfast for our top scholars from our five high schools. And then next week, we have our 76th annual

024employee recognition banquet. So, um that's the one where we recognize those retiring, but then those 5, 10, 15, and so forth awards. And then the first week in May we'll have our last district recognition. So, a lot going on this time of year. Glad to answer any questions, otherwise that's all I have. Thank you, Dr. Howard. Moving to agenda item nine, district information reports. 9.1 bond 2023 monthly report. Mr. Lopez. President Gwynn, Dr. Howard, and members of the school board. I'm pleased to provide a update on your 2023 bond projects. As you know, we have uh multiple projects under construction and in design, and I'm going to run through uh their status. Currently, the high schools are both on schedule. You can see uh in the upcoming photos the status of Midland Lee High School.

025You can see on the left there the multi-purpose facility uh concrete under construction, some of the athletic swing uh developing, and then on the east side there, a lot of development on the uh the academic wings and the entry of the school. So, you can see that canopy uh at the main entry coming together. Here's another aerial showing the entire site, and you can see the over 300 workers uh cars in the the parking lot there. Next, we've got the Midland High School site. You can see it is uh well under construction across the whole site as well. Um this is a zoomed-in view showing the concrete slabs that have been poured. They have been well underway on the uh steel uh erection. You can see multiple cranes out there. They're moving very fastly uh,

026across the site uh, to catch up with the lease site. Um, they assured us that they are on schedule. Uh, they have been meeting uh, regularly now with the Energy Transfer who actually came to our last construction meeting and Lee Lewis in uh, coordination with Energy Transfer have both assured us that this project is on schedule uh, both with the pipeline relocation and opening the new high school in August of uh, 2028. Here's another view looking from uh, the south side. You can see the uh, the in the middle there is actually the the new cafeteria and then on the right would be the new auditorium. Next package three is the elementary renovations. Currently, we've got fire sprinkler work that'll be happening across those projects in the summer uh, this summer and then you've got

027uh, two security vestibule additions with administrative additions as well happening at Franks and Houston. Package four is well under construction as well and I'm just going to jump to the photos there so you can see some of that happening in the our top end of the picture between the uh, school building and the field, you can see the concrete slab where the new uh, classroom additional happen. And then around that, that'll be the new uh, bus drive that's being installed and then uh, to the top left you can see the new parking lot that's almost complete. There's another another view of that so you can see where the classroom wing will be on the left there and then the new parking lot that they're getting ready for being available to to use during construction actually.

028Uh Midland Middle School, you can start to see some of the the brown dirt there will be the new administration and security vestibule area which relocates the admin to the front of the building. Um and then you can start to see some of the new drive that'll occur between the the existing building and the tennis courts and then towards the back left you can see the new uh parking lot that's being built there as well. There's a zoomed in view of that new parking lot. Alamo is under construction as well. They're just now getting fencing and dirt work going over there. See the Abell multi-purpose building. Alamo multi-purpose building. I think this picture's a little older. I think they actually have uh weight racks in there at this point. And then the uh elementary school

029renovations is currently uh under contract uh negotiations and should be complete this month to start construction next month. Middle School renovations are in design as well as the the following package 10 and 11 are being uh designed for bid later on in the in the year. And then the most recent projects are early in the design phase. That's package 11 with the uh elementary schools Carver and YWLA. And then uh package 12 is also um in design early on uh in the process. And then your last package is on hold right now, which is the renovation of the potential Midland High and Lee Freshman High campus. And that is the update on your current bond projects. Questions? No questions. Thank you. Thanks. Moving on to agenda item 9.2, Technology Services Department report. Ms. Munez, thank

030you. Good evening, President Wood members of the board. Tonight I will be presenting an update on technology services. Um I respectfully ask if you'll please hold any questions until the end of the presentation. Technology services supports Midland ISD by delivering reliable, secure, and innovative technology systems that enable teaching, learning, and district operations. We provide support IT support instructions across the district, maintain cybersecurity and network reliability, manage student information systems that are responsible for public education information system management system, which is PEIMS. This encompasses all the data requested and reports sent to the state. We support instruction, student outcomes by delivering targeted training and integrated applications that ensure seamless access to curriculum aligned resources. Ms. Munez, will you bring the mic closer to you? Yes, ma'am. How about now? Um at this time I will turn

031it over to Ms. Butler to provide an insight on the use of technology in the classroom. Good evening. I probably need to set this a little bit lower, as well. Um, so in Midland ISD, we believe that technology plays a pivotal role in student engagement. However, um, nothing replaces the impact of a high-quality instruction, including, um, high-quality teachers and impactful instruction led by the teacher. So, when we think about how we recommend technology usage in the classroom, um, it's really to enhance student engagement or to provide students with an opportunity to have that individualized practice or, um, additional at bat opportunities, um, if needed. Um, however, nothing replaces a teacher's direct instruction. That explicit direct instruction that we believe is important in classrooms, um, that we have spent a lot of time training on. Um,

032nothing replaces that. So, technology absolutely does play a role in our 21st century learners. Um, it does not replace what's happening in the classroom. Um, so, as far as what we offer, what we provide, what we utilize, um, in K through 8, we utilize i-Ready, which is a technology program that can provide students a personalized pathway. Um, that allows students to receive instruction at their level and, get instruction that will help them meet grade level standards. Or, if they're already at grade level, that helps them extend past grade level standards and get a preview into possibly the next grade level, um, or, um, more complexities in the classroom. Um, however, when we're thinking about i-Ready, that's something that we recommend 60 minutes a week in math and reading. And so, when you do the math,

033that's about 12 minutes a day in each content in each content area. Um so that would be 24 minutes at max a day that it would be recommended for students. Um whenever we think about the um emphasis on the science of learning, we know that retrieval practice is very important and retrieval practice practice is just an another way to say students get an opportunity to practice things that they've already learned and they get an opportunity to retrieve it quickly and that just helps with um them accessing that information and then um kind of taking it to their long-term memory and that sometimes is something that technology can enhance or technology can allow um students to have an opportunity to participate in. Um we also know that immediate feedback is very important and technology can provide

034some support with that. Um when we think about a student who is um writing a short constructed response and extended constructed response, um you know, there's one teacher and there's 25 to uh 28 students in a classroom and um there is technology that allows students to get that immediate feedback. Um which does not replace what a teacher does, but it provides maybe like a a band-aid before the teacher could provide that feedback themselves. Um and then we also know that board to paper is really important and so that is the idea that um teachers provide that explicit direct instruction and teachers have an or students have an opportunity to take notes and that would um be something that they could do on um like a technological device, maybe a Chromebook or something like that um

035that just ensures that that's um connecting the information to the memory. Um we know that with uh an effective use of technology, the things that are important to keep in mind is that uh monitoring is very important. Teachers taking the time to go around and see what students are doing, making sure that they are doing what they're supposed to be doing, making sure that they're um following whatever direct instruction the teacher has provided. Making sure that the teacher is in proximity what when students are on those devices. And then of course setting those clear expectations. When students are to use technology, what are the expectations? Those have to be clear and explicit. So those are the kinds of things that we think about when we're thinking about technology in teaching and learning. Technology service continues

036to prioritize data security, responsible resource management across the district. We have strengthened the cybersecurity practices and implemented technology management systems to ensure compliance through our data privacy agreement. And thorough vetting of all educational technologies tools is done in collaboration with teaching and learning. In addition, the district utilizes School Guardian to help maintain a safe digital learning environment and to monitoring student activities for inappropriate content, indicators of self-harm and misuse of technology. This monitoring is taking place 24/7 on any district issued device, both on campus and off campus. We also provide parents with accessibility to School Guardian parent portal. This allows them to see their own students activity and the alerts. They can also set restrictions at home. This is to help parents create and promote a safe responsible technology use at home. And that is

037also outlined on our supported and supported by our acceptable use policy, which all families review and acknowledge at the beginning of each school year. We are also focused on student digital citizenship. Our work aligns with technology TEKS requirements in promoting the safe, responsible, ethical use of digital tools. In the area of staff development, we have facilitated over 300 professional learning sessions and hosted our third annual PowerUp Tech conference to support district-wide growth for our staff. Finally, for a family engagement, we have enhanced the enrollment experience by streamlining the process, reducing the number of steps, and simply simplifying our forms to proactively communicate with families through personalized messaging in a timely manner to ensure that that completion is happening. From July 1st to present, technology services has resolved over 28,000 support requests, maintaining a strong service

038level agreement of 94.55. Our team continues to provide support with average resolution time of approximately 16 hours with our average first response time resolution time of 7 hours. We also closely monitor requests related to digital resources, particular in those critical months, which are the July through September time frame. This ensures that we're proactively planning and configuring teacher and student access. And finally, we track online enrollment. This is to ensure that students are fully registered by the start of the school year. This is work is essential in planning for both at the campus and at the district level to ensure a smooth opening of schools. Looking ahead, we are focused on strengthening both service delivery and overall student perform student support experience for our staff, student, and families. A key priority for us is improving email

039cybersecurity posture to protect the the from evolving threats. We will continue to make infrastructure improvements across our systems and devices to ensure reliability, performance, and long-term stability. In addition, we're focusing on microlearning for parents and staff as Dr. Howard mentioned. So, we want to ensure that we're providing professional development in a flexible and accessible way for both our parents and our staff. Um a major initiative moving forward is implementation of our new PowerSchool student information system, which includes PowerSchool PowerPack and my PowerHub. My PowerHub will serve as a user-friendly portal designed to give parents and students a real-time access to student performance and progress. As this work progresses, you can expect more streamlined student registration processes with fewer steps, higher completion rates, and higher completion rates to ensure that we can increase our efficiency for

040staff and campus planning, ongoing improvements in our system in our system's reliability and security. And at the center of all this work is our commitment to ensure student safety and ensuring a strong learning environment for them. At this time, we'll be glad to answer any questions. Dr. Freeze. All right, I I have a lot. So, um I solicited feedback from parents and teachers in the last uh month or so and and and a lot of this and and I think there's a big disconnect between what we would like to that's going on in the classroom and then what's actually is going on in the classroom. So, we got rid of the cell phones, but I'm hearing over and over and over that these Chromebooks are doing what cell phones used to do. They're distracting, kids

041are going down rabbit holes, they're using their emails to message each other during class, our GoGuardian is not stopping what it needs to be stopping. If if you you know, then some people say, "Hey, let's whitelist things instead of you know, and then it's just it's just one problem after another. To top it off, we're starting to see there's a growing body of evidence showing that there's lots of harm that screen time is doing causing children. We got cortical thinning of the cerebral cortex. It's being It's It's directly correlated to screen time. And so, you know, we got we got a lot of screen time going on on in in the in our classrooms, and it's variable. I think some teachers are managing it well, and some are just managing it poorly. So, these are

042some of my real concerns. They're major community concerns. And I I would like to know how we're going to deal with this. We need to deal with reality, not with what we want it to be. Um I do want to address the the Hold on just a second. Miss Bueno, I'd like you to take some of these questions cuz this is more campus leadership-driven than the They deploy the technology out there, um but they don't oversee the campuses from a standpoint of the principals and teacher supervision, things like that. Um so, they may have to tag team some of these questions. Just from the technical aspect, one of the questions you brought up is why we're not doing allow uh versus what we're currently practicing. Um so, I can let you know that we are

043currently uh looking at that configuration, and we have been this year and making kind of a combination of both. Um so, it's going to be more of a different setup that we currently have, and we're working through that. Um note that when we're implementing new systems, we have to be very careful with testing. Um to ensure that we're not creating a disruption in the classroom or interfering with student learning. So, making sure that we test all our setups before we we them district-wide is very critical. Um the other piece that I would be concerned about with allowing with that allow system is that now you put the the burden of allowing a a website or a link on the teacher, which would take away from that instructional time. Um so for that reason, I think

044that that's where we want to implement something that it is a different system, uh but that one in particular I would not recommend because I would not want to have that burden on our teachers. To your next question, um Dr. Freeze, on how we would control this. So, um T&L does recommend the minutes, which is not very many minutes, right, a week. Now, we can't control what teachers do on the campus, but we can make sure that we enforce that principals are keeping track of this, right? So, at the end of the day, the principals are the ones that should be in the classrooms every day. So, if Ms. Bueno's class is, you know, on technology every time I come in, right, I need to refer back to the schedule, to the instructional framework, how

045many minutes should they be on this certain program. And then campus principals will need to address those teachers in in I mean those specific teachers, cuz it's not all teachers, but I'm sure there are some teachers that it's just easier to assign an assignment, right, ixl. So, when you come into class, then you're just on ixl for 60 minutes. So, it has to be monitored at the campus leadership level. And I think to speak to the point you made about, you know, are they using their devices now in place of their phones? That's a classroom monitoring piece that we need to do. So, if any of you have a parent reach out to you that shares something like that, just let me know which campus, what teacher. We will certainly follow up on that because

046that's no different than back when some Some us were in school, we passed notes, right? Instead of paying attention. Maybe y'all didn't do that. Um but some students might have done that back in the day. Um so this is just one more thing that we have to monitor and and make sure that students are on task and not off task um with their devices. I have a I have a question real quick. Um So does the principal have access? Like can they get a printout of like how many hours a kid just say Josh was logged in this week while during school hours? So I can um and and the principals have access to it as well, but let's just say we have a parent that wants to know how long their kiddos been um

047on this platform just this week. And they can go in and it'll show you the usage. They'll show you the usage um by minute um daily, weekly, monthly, and just overall. So it'd be safe to say that the principal if if the principal felt like a teacher was using it too much, like they can pull that data pretty quickly Yes. then have that conversation with the teacher. Can the parent also pull that data? They cannot pull that data um but it could be shared with them. Um so they can and they do have access to it. Sorry, I didn't Um this is just for district technology. Okay, so district technology use of apps can be accessed uh through GoGuardian parent portal um and it's not just giving them access to what their student accesses on

048that device, uh but also gives them the um uh flexibility to select their own settings as to what they would allow at home. That's after um that instructional time. And we do that to ensure that when they come back to the district for instruction, then that setting is no longer uh it changes the settings back to what the district setup is. So let me clarify. So I guess that it would give you the report on their engagement on the Chromebook, but not specific to the platform, right? So if a parent asked, but the parent does not have access to see how many minute how many minutes they engaged on I ready or how many minutes they engaged on IXL. But, overall through GoGuardian, they could see that. But, a principal can, though. So, cuz I'm

049obsessed with games on on my phone, right? So, um I know kids are, too, and they they're smarter than I am to work around on their Chromebook to get to a game. And hopefully I'd be that smart if I was on a if I was in high school now to be able to do that. But, is there So, when you go into look at these reports, will it say show Mrs. Burleson played solitaire for 6 hours today? Uh yes, ma'am, it does. Uh it will show specific websites when they got on the website and how long they were on the website. Um we also work very closely with our principals when there is a concern regarding a student. Um they will contact us and request that information specifically. We have also received requests by parents

050um who are seeking to um learn more about their students and what they're doing and we're always willing to uh communicate with them and work with them in whatever they um whatever they need. Can we maybe push out like a reminder for that I mean I I didn't even know that was a thing, to be honest. >> Yes, we can push that out. Um and then we also talked about at the beginning of the year make sure we have training, but I agree we can push that out right now so parents know how to access I just send a newsletter or ClassDojo or something like >> absolutely. Mr. Rogers. I've got a question on So, this is the retail space that we're seeing that the kids are seeing that they're utilizing the interface that they're

051dealing with. I'm interested, what's what's running the back end? Is this a database? Is it Snowflake? Where's Where is all this data going? Who owns it? Who has access to it? And if we can provide a detailed report from the campus level, then I would think that you should be able to provide through Skyward or whatever application you're using a portal based directly off MISD.net somewhere and write an API so they can log in and check whatever their kids are doing. So it does use their Skyward login in order to be able to see their child. Uh so it is already tied to our Skyward. Yes, sir. Um and um as far as uh data you mentioned data, sir. One of the things that I do want to stress is that the district has very

052tight policies on data privacy agreement. We will not work with any vendor that has not signed one with the district uh and that is to ensure our students' data. I would I would I would advise for this board to get with the attorneys and go through the MOUs and the contracts on the IP and who owns the data because I have a sneaking suspicion that whoever's building the framework in the back, once that data goes in and there's a derivative made, that they're going to use that for training purposes and they can't the laws that are about to come out on the books is going to make it is very, very important to protect the privacy of this data for the individuals and also for the district and I would like I would like the

053board or legal counsel to review those contracts specifically looking for the ownership of not only the raw data but the derivative that that is making once it makes its processes in the back end. Yes, sir. Dr. Freeze. Um so I've I've had a lot of concerns about i-Ready, too. I've heard that it's getting over relied on and there and there's some parents that are especially concerned going into the new year. So I've kind of looked at this and you know, there's a whole word that they call use it gamification. Students are just clicking through this stuff. They're not learning. It's just very superficial learning. They're not retaining the material like they used to using when you have to use some degree of imagination instead of having rewards, you know, flashed in front of you as

054you as you go through this software. And and it all it also potentiates your extrinsic motivation where, you know, long-term learning work and and student outcomes and just life outcomes we we really want to develop intrinsic motivation. So, you know, I'm I'm really close to trying to get three three more votes to throw these Chromebooks in the garbage. I really am. There's some some places that are starting to do that and they're seeing better outcomes. Um we're we're just There's this ABCD study that's going on out there right now. It's a longitudinal study. It's it's it's measuring all kinds of things what these screens are doing to our kids. So, anyway, I'd like you to talk a little bit about I-Ready. How are we going to limit this? Um cuz there are classrooms where these

055kids are just on I-Ready. That's what the teachers It's the path of least resistance. You know, if you're and it's real easy to fall into that trap where hey, let's just plug these kids into this screen. We got the software that's teaching them and you know, I just think it's unacceptable and this is going on. I'm hearing it from many different people. So. You only need two votes. So, Dr. Freeze, what I will share is once again, so we encourage them 20 minutes a day, right? And it's not only I-Ready, so we have other online platforms. Sorry, 12 and a half. And so, um, we have I-Ready, we have IXL, we have Age of Learning. So, it's not just the i-Ready, um, platform. But, what I can do is I can run it at the

056district level to see if somebody does stand out, right? So, is there this one teacher that has already engaged or had their kids engaged in this for hours and hours, right? This all comes back down to the campus principal, right? So, if teachers are doing, um, what they're supposed to with expectations on, um, internalizing their lesson, every campus principal is supposed to review their internalize their internalizations weekly. So, walking into that week, campus principals or APs should know, in fourth grade math, this is what I should see. In second grade math, this is what I should see, right? And so, if they're holding their teachers accountable, if they're holding themselves accountable, then they will know exactly what each teacher's doing following the framework minute by minute. So, I can pull that report, and I will

057pull that report here tonight just to see if somebody does stand out. Now, those teachers that are, um, allowing their students to be on those platforms, they need to be addressed at that campus level, because that should not be allowed. That is not what the platform is for. The platform is just there, um, so students could engage while the teacher is either pulling a small group, but it is not supposed to be where all students are just on the Chromebook for 12 minutes, 20 minutes, or 30 minutes. So, you know, kind of looking forward, how we're going into this next year when we got a lot of kids, you know, we we have remedial issues. So, another thing I'm hearing from a lot of people is, you know, just some of the rote things that

058we used to do, flashcards, small groups, you know, let's let's get the flashcards out. Make sure these kids can do basic math facts. Find the least common denominator, all this basic stuff that we used to really work tons on before we got into the higher order problem-solving. Um, I think there's a real deficit of just the basic stuff. You know, as we go into this 2-hour stuff, is there any way we can kind of reduce some of the screen-based learning and get back to that? Absolutely. So, we could revisit our instructional frameworks and our minutes, um, and then we can share those with you before, um, we push those out next year. Anyone else? Thank you. All right. Now, I got one. Mr. Rogers. On this, what on the new technology that we're going to

059put in, is any of it tied back to HB 1460 on the 14 to 30 hours for intensive programs for people that are behind, and what percentage of that is going to go back to it, and do we have a dollar amount tied to what it's going to cost to be able to scale it up to do to get them back to where they need to be? So, are you you're talking about the minutes, right? For the students that do not pass I'm sorry. Can you hear Yes. Yes. Yes. Yes. So, um, TEA has, um, provided a list. For example, IXL is one of the providers, right? So, we are purchasing IXL so students could engage and get those minutes. Um, the other way is if the students are with a TIA designated teacher. So,

060that's first step. So, if you have a student that, um, did not meet that standard, they should be, um, be instructed by a TIA designated teacher the following year. So, let's just say they do not have a TIA designated teacher. Let's say they're not engaging in IXL, then that's where the small groups come in, and that's how you, um, engage in those minutes with those small group students. With the With the students in the small group, sorry. So, this is how it ties back to it. So, in if you if you're doing small groups, which there's tons of data that shows that it really benefits these kids, how how do we get the minutes on the Chromebooks and also have the small groups because I don't think that the small groups I think you are

061you neutralize any benefit you have with it if you just have a small group of people chroming each other. Does that make sense? Because you see I see it with my own family. Sitting there text messaging, there's no interaction with the people and I think that that is goes the point of the mental aspect of the brain development, the neuroscience that we have. So, I just wonder how we're going to We're not going to do small group Chromebook groups. We're going to do regular small groups, right? Right. So, if I'm the teacher and I have a small group in front of me and I'm engaging, right? Paper, pencil, all the things. I might have station one, right? Where I have five of my students that need to be working on 5.6A, right? In math. And

062so, those kiddos are engaging in that platform, but I am keeping an eye on them as well, right? And then station two might be fluency cards, right? Station three might be just, you know, something on grade level, right? But while I am leading that small group instruction, my other kids are engaging in other works. Thank you. Go ahead, Dr. Frey. So, how how could the board get a hold of um time spent on screens and have it broken down by uh you know, campus, grade level, whatever. Would we need to pass policy or can you all get that to us, and can we potentially publish it? Is that private private information, or I mean, we may have to ask our lawyers. Is that like a campus level, how much time are these kids spending on

063the the Chromebook? Is And that And that file is available if we need to run those reports by campus. >> hear you. Those files can be um I need to remember that. Um those files get can be uh created and sent to you. As for the As far as the report >> at the campus level, um I would have some concerns if we were looking at it more granularly, but otherwise that is available for us to run for you. So, grade level at the campus, can we get the grade Is that too narrow, or No, we should be able to Okay. So, I'm going to probably be putting in a request for grade level per campus screen time, and and uh I'll work with you on that, but I would like to get that information

064and publish it so people know what's going on. So. My only concern with that would be will this report have what time of day? Cuz I mean, at the end of the day, we can't control what these kids do after school, right? We can definitely work with our vendors and see if we can and narrow it down to school hours, uh but I do see um You know what I'm saying? Cuz I'm just I'm afraid if we have this report and it shows 8 hours, right? Well, does that mean they got on it at 5:00 in the evening and stayed on it till 10:00? I would also caution that if the website was left um open in the Chromebook, um that would also count as this the student looking or having that um screen active.

065Well, it's like your phone. It's like I'm saying you have 9 hours of screen time Correct. So, even if they were working on a document on their desk, um it would still count it because that screen is being How would it work if we let Factor look at how the reports can be generated. We can bring that information to you. These are some ways that it can be run and then decide what's going to be most useful. Right. I believe we also have to think back to our policy that we said we wouldn't generate um I can't I I can't remember which exact extra work for the district, too. So, I mean, we have to be real careful with it. >> the data would be good if we know it's like solid data, like And

066that's why I think talk to my kid and look at what So, the policy talks about generating a report from scratch. If we can look at what exists that generates a report from information that's already there, um I think she can recommend some different ways that it can be looked at and that way I can get your feedback on what's going to be most appropriate. Who's the vendor? The Guardian. Just fire them if they can't write the code to fix it how you want it. You shouldn't have to be generating any reports. It's 2026. If they're if they're legitimately a software company that has the best interests of of students, then they should be able to generate a report based on the criteria that you give them. And if you can't, you just fire them

067and find another vendor. Vendors are dime a dozen. Also, to to Ms. Burleson's point, um you know, I I I agree we shouldn't be asked to generate reports, but that's why I asked the question. And if you know, if we have to, we can put a policy saying we would like this report once a year, whatever. And you know, so there's other ways to go around it if you know, if it it's arduous. I don't want it to be arduous, but I'd like to work with y'all to to uh get something that's useful. >> Well, now that this report will come to the board every April, um we can pull the information now and then report back at that annual report in April next year on what it looks like, you know, on an annual

068basis. Does that make sense? I have faith. We can talk to people going around the moon. So, in 2026, I would think that a software someone a software engineer who developed a for-profit company for education can figure out how to add value to the district by creating a report to reduce y'all's head count. Cuz if you're not reducing man hours by the software, there's no point in having it. Mr. Bishop, you got anything down there? Huh. Thank y'all. Moving on to agenda item 9.3, financial and budget preparation for 2026-27 update number three, Mr. Durham. President Gwinn, members of the board, Superintendent Howard, tonight I bring you update number three in regards to the 26-27 budget. There is a lot of information that we'll go over very quickly only because we've already gone through this information

069during last month's meeting. However, there are some new slides, updated information we'll review. So, the first thing is on the legal requirements, the board of trustees is required to adopt three budgets, the general fund, child nutrition fund, and debt service fund at the functional level by July 1st, and then afterwards set a tax rate before September 30th in order to sustain the budget. The budget priorities that the district set for the upcoming 26-27 fiscal year is creating a balanced and sustainable budget, providing compensation increases, and building a budget that's data-driven based on board goals, strategic plan, and comprehensive assessment. At the end of this month, the district will receive our preliminary 2026 taxable values from the Midland Central Appraisal District. These are the values that we'll use as preliminary numbers in order to build next

070year's budget. However, they are not finalized by the comptroller until June or January 31st. And so, um we're actually operating a budget for about 7 months um prior to knowing what our actual values for that year is. Um next month will bring the 2026-2027 compensation plan before the board to approve. And then in June, we'll provide a public hearing to discuss the proposed budget and tax rate, have the board adopt the 2026-2027 budget along with final budget amendment for the current 2025-2026 fiscal year. These are the main factors influencing the budget process. Um the key ones I would um mention is legislative session, inflation, enrollment, and attendance, along with unfilled positions. As mentioned last month, um this is a diagram of um the funding of Texas school districts um for based on the school finance

071formula, um approximately 91.7% of our funding um comes from property taxes, and the other 8.3 comes from state aid. That is information regarding our cost of local homestead exemption. Um it cost the district about $2.9 million. That's just for informational purposes only. We do provide a 10% optional homestead exemption to um our constituents. This slide shows the fiscal year basic allotment history um and the years that they have increased with the latest being um going into the 2025-2026 fiscal year. This graph illustrates the historical certified property values per the comptroller. So, you can see um the majority of the years dating back to 2012, um we have seen um increases, some years being substantial increases. This slide shows the general operating fund um M&O tax rate along with the debt service INS tax rate, and

072shows the differences between what school districts utilize these funds for um compared to uh citizens. This shows the district's historical tax rates going back to 2013. You can see over the past um 4 years specifically, we have decreased our overall tax rate um with this year having an overall tax rate of 84.15 cents. Since 2012, the district has been able to save taxpayers approximately $157 million in interest from either refunding or paying off bond um bonds early. Um the current only outstanding debt obligations are related to the voter approved 2023 bond. Um and then um regarding series 24, the first tranche of the voter approved bond, um the district saved approximately $310 million um whenever comparing to um the actual planning amount. Um we had planned on interest rates of approximately 5 and a quarter

073to 5 and a half. Actual interest rates for the 900 million we sold was right at 4.09%. Um we also had a lot of demand um that day in the market, which helped um drive the um overall issuance costs down. This graph illustrates the tax collections to compare to recapture. Um the blue column shows the overall M&O tax collections um received in each of the appropriate fiscal years, and the red line is shows um the amount of those collections that were actually recaptured and sent back to the state. This slide is a new slide that I um provided for this month. This is um just three highlights of the state allotments compared to actual expenses for last fiscal year. Um the first one that I'll mention is special education allotment. Um we are required to

074spend 55% of these funds provided by the state um specifically to address our um special needs um students. We received a allotment of approximately $25 million last year. Our actual cost were right over $25 million. We have had approximately a $16,000 unfunded portion on that, which is a lot better than we have in years past. We received a lot more money during the 24-25 fiscal year. And so overall, it was almost fully fully allotted from the state compared to our actual expenses. The next year I'm going to discuss actually going back to the special education allotment. One thing that I will mention is starting with the 26-27 fiscal year, the state is changing the way that they fund us. They are going from instructional setting to a intensity of service. There are a lot of

075questions regarding the overall financial impact this will have on districts. TEA, I do not believe quite know this as well. And so during the 26-27 fiscal year, we will have to submit our data through two ways, the old law versus new law, and then TEA will ensure that we receive the greater of the funding to essentially create a hold harmless for that one year. Going on to the next two, we do not have spending requirements for safety and security allotment or transportation. However, these are two main areas that we over over spend compared to our allocation. Safety and security, we received approximately $1,862,000 last year. We spent approximately 8 million. So it's a net difference of approximately $7 million unfunded or 929% of the allotment was expensed to meet the district's needs. Along with transportation,

076we received approximately $1.5 million. We spent right over 9 million for overall unfunded cost to the district of approximately $7.6 million or 591% of allotment was expensed um, meet the district's needs. This shows that the reductions to operating budget that we made going into our current fiscal year. So, um, for the 24-25 fiscal year, the Board of Trustees adopted a $42.5 million deficit. We ended in an $18 million deficit. Going into the 25-26 fiscal year, the Board of Trustees adopted a $7.89 million deficit. And, um, as you'll see in a slide later this evening, um, we are, um, projecting a surplus, um, at this time. Current fund balance as of the latest audit of June 30th, 2025, um, we have approximately 6.95 months of operating expenditures including, um, recapture, um, within our fund balance. And

077you can see the different categories, um, within there. This graph illustrates the total state local M&O revenue per ADA. You can see, starting in the 19-20 year, we had a substantial increase in the overall M&O, um, revenue per ADA. That is the first year that the formula transition grant came into play. You can also see a pretty steep decline starting in the 24-25 fiscal year. That's the first year formula transition grant went away. And then, um, in the current 25-26 fiscal year, we did, um, receive some relief from the state. And so, you can see, um, that we have had an increase in our overall M&O revenues per ADA. However, they are still, um, less than that, um, whenever we were receiving the formula transition grant. This graph illustrates the student enrollment versus FTE counts.

078Um, the blue portion of the column is non-FTE. The red is teacher FTE. Um, and the green line shows our overall enrollment. And so, what you want to see, um, to make sure that the district, um, is in a good position and not going to be, um, overextending our skis, is whenever our enrollment is starting to decline, is starting to to our overall FTEs, um, start declining. This past year, um overall FTE reduction was approximately 279.5. Um not all of those were filled, but those were the positions that we removed from the budget, and so you can start um seeing that um in the 24-25 and the 25-26 um data. This is the enrollment trends and projections. Um you can see that our actual as of um last Friday are slightly less um than um

079last year's, and then we're also projecting um right now a fairly um stagnant actual ADA um for this upcoming fiscal year along with a uh attendance rate of 92.5%. So, getting into the projections for the current 25-26 fiscal year, you can see there at the bottom left-hand corner. I'm currently projecting a $4.1 million surplus. Um some of the key assumptions going into that is an ADA projections of 25,900. Um we are currently at 26, however, um we do have one more 6 weeks, and we do see a slight decline in the final 6 weeks, so just being conservative on that. Um we budgeted at an attendance rate of 93%. We're currently at 92.6%. Um we are receiving additional revenue from the 1882 partnership specifically for Lamar um because of the way the partnership was negotiated,

080the district gets to retain 100% of 1882 revenues for this year and this year only. Um however, that was because of the way the contract was written, and um I would say uh a one-time revenue um increase for us. Um investment earnings are taken into consideration in this along as as long as um sale of apartment as well. Um two things that are not currently taken into consideration in the $4.1 million is our self-funded medical insurance is currently performing below um our projections as far as um the cost claiments are higher. We had a meeting this past Friday with a few board of trustees. An email I believe just got sent to the trustees regarding an overview of that. And so that's not currently being taken into consideration and so that could decrease the overall

081surplus that we end along with there are some transportation needs we're working through on the logistics to make sure that we're taking care of our students and their travel. This slide indicates the major fixed required budgeted cost. I wanted to break this out. I know there's a lot of information on the slide but I think it's very important for everybody to know kind of where our overall funds go to and some of the large cost drivers. So as Dr. Howard mentioned earlier this evening approximately 78% of our budget is attributed to the payroll. Within that payroll you can see the breakout of benefits, the breakout for medical insurance alone along with breakout of substitutes. Tax collections and assessments we're required to pay that approximately 1.6 of the overall budget. Insurance for property, auto, risk, students

082approximately 1.8% of the overall budget. I do have the financial audit just because that is the requirement. Maintenance and facilities I have approximately 7.3% of the budget. Utilities coming in at 2.1% and then Safety and security coming at coming in at right under 1% and then I have the remaining discretionary of 7.2%. So we essentially have 7.2% excluding recapture, excluding 1882 partnerships to go across the rest of the district in order to meet needs. That goes from campus budgets to department budgets and making sure that we're addressing some of the other requirements that are mandated. Projections the 2026-2027 fiscal year, um we are working towards um passing a balanced budget um in June of this year. Um as I mentioned for the current year, the Board of Trustees adopted a $7.89 million deficit, um but

083I do anticipate us um winding up in a surplus at the end of the day. Some of the key budget assumptions is the enrollment of 28,959 students with an ADA of 25,952, attendance rate of 92.5%, um we are being conservative on the interest rates just because they have continued to fall. I know right now they're staying stagnant. Um however, I know it's the um it's the intention um of the Fed to continue um decreasing that um at some point in time in in the future if possible. Um all royalties, consolidation of the Maplewood campus, um sale of real property, um and one item that I just mentioned um in here as as a a pending item. It's not currently taken into consideration for financial means, but um it is on our radar. It's special education

084funding moving from um instructional settings to intensity of service settings. The strategies going into the 2026-2027 fiscal year in order to ensure that we pass a balanced budget is removing large budgeted expenses out of the budget that can be addressed later on during the year um through payroll vacancies, budgeting uh 97% to 99% fill rate rather than 100% for our payroll cost, and then um also including the sale um of MAP in the current budget. Next steps is um we are finalizing staffing um based on the matrix. Those will be finalized um by the end of the month. That will then provide me an accurate um read of what our payroll budget is going to be. And so next month I will actually show you um the breakdown based on functions of where those allocations

085will be. Um finalizing compensation plan in preparation for Board approval next month, continuing to refine our budgets for next year along with property insurance. We are slated to bring that to the board in the May board meeting. Upcoming items we'll have the May and June board meetings so I can provide updates, finance committee meeting in May along with June board meeting that will have the final budget amendments along with budget approval for 2026-2027. One of the last things I wanted to do is provide information regarding some requests that was made at last month's board meeting. So one of them was the idea Travis 1882. The information that we'll review is based on anticipated student demographics at IDEA Travis for the 2026-2027 school year. So if the district no longer operate IDEA Travis as an 1882

086partnership and lost the students to a charter, we would have an overall gross revenue loss of approximately 12.2 million. Our total recapture would increase by approximately 10 million. However, the overall net revenue loss for MISD would be approximately 318 million dollars. If that did happen and if we did move forward >> say 318 million or did you say 318,000? >> 318,000. Sorry. >> [laughter] >> Some of the other things as well to consider if we were to ever sell that property is that would be an expense reduction for our insurance, maintenance of the facilities along as landscaping. Another item that was brought up was in regards to recapture. These numbers are very um hypothetical I would say just because they're not 100% accurate. However, I think it paints the the the picture of of what

087it could look like. So in order for the district not to pay recapture, the values would have to decrease approximately 15.2 billion dollars for a total value of 39 billion. That would also decrease our overall net revenue by approximately 4.6 million dollars. So, we would if our values decrease by that much, the district would lose approximately 4.6 million dollars in net revenue. If we were to look at the tax rate and figure out what tax rate would we have to be at with the current values in order to not pay recapture, that is approximately 4 cents. And I'll explain here in a minute. But, it goes to 4 cents, but the overall loss to the district is 232 million dollars, which would leave us a net revenue of approximately 1 month of operating expense. The

088reasoning for that is because if a school district does not approve the maximum compression rate by the state, then we get penalized on the cost of our basic allotment. And so, as we reduce one, it continues to reduce the other. But, that's kind of how that that plays out. And that concludes my presentation. I got a question. If you can go back to that slide on the recapture portion for IDEA, said 10 million. How many students is that on there? Because I think How many neighborhood kids are there? 250? And the rest of them are IDEA kids. So, wouldn't there be a differential between the total 10 million? Because there's there's going to be a portion of them that'll go to IDEA Henry at some point anyway. So, there's going to be that 10 million

089dollars looks a lot bigger than it actually will be. Correct? So, what I did is I actually took all the students out of the equation. I can't remember off the top of my head. I wanted to >> But, it will be But, that number is a lot bigger than it actually will be. Correct? >> Correct. Okay. This are just based on assumptions based off the 2026-2027 um and we >> Can we get close to what the real numbers would be? It's kind of like when we did that big percentage that graph and we said it's only like 3 cents. But we we did it like at 1/100 of a cent and so it looks really big, but it's not really. We want to get closer to like scaling it correctly cuz that 10 million we

090need to know what our actual punitive damage could be financially, right, to not having those kids. >> That that would be the $318,000. >> Okay. But that's a significant That's what $9,700,000 $9,280,000 of a differential. So so the the the way that that all plays out is because of the holdback percentage and the district is actually losing money by being in a partnership with IDEA Travis whenever you compare if we were to house all those students and operate that as in-district Midland ISD. But wait, you take that into consideration. Based on the the negative financial impact due to recapture will likely based on probability calculus be less than the $10 million and closer to the $318,000. So the the $318,000 is actually the net revenue loss to Midland ISD whenever you take all the variables

091into consideration. Perfect. Thank you. Another great presentation by the number one CFO. Anyone else? I don't know about that. Thank you, Mr. Durham. You're up again. Moving on to action item 10.1 discussion of a request for approval of budget budget amendment number nine. >> [clears throat] >> Trustees, this evening the district brings a budget amendment number nine before the board. This addresses cross-functional transfers. One other thing that it addresses that I want to mention um is it provides a line item of $3.3 million um specifically labeled proceeds from right-to-use lease assets. Um this is a requirement um I believe it was 2 to 4 years ago um implemented by GASB 96 um where we have to look at subscription-based information technology um agreements and and show that as both um a proceeds coming in and

092an expense um and so in order um for it to be accurate um we had to add that in here because we're starting to book those um entries appropriately. Um but at this time um what is shown on the budget amendment um is a um net difference of zero to the overall um deficit of $7.89 million um as mentioned, I do anticipate us ending in a $4 million surplus. However, um this is just doing the cross-functional transfers um with no increases um to that. And so at this time the administration recommends the board of trustees approve budget amendment number nine as presented. It has been moved and seconded for the approval of budget amendment number nine. All those in favor, raise your hand. It's unanimous. Motion passes. Moving on to action item 10.2 discussion of

093request for approval of addendum additions to the third future contract at South, Ms. Bueno and Mr. Durham. I'll take the lead on this. So um last month the administration um brought before the board a um agreement with Third Future Schools in order to um enter into an 1882 partnership specifically for the South. Um what this action item is is it's including all the addendums um that were referenced within the contract. Does not change um the validity of anything that the board already approved. Just provides um more details um and more granularity for the addendum. Specifically, it adds MISD policy, Third Future policy, student outcomes, financial performances, the Third Future governing board, school attendance area, the application facility plan, first year budget, and the MISD menu of service. Once the board approves this, then the district

094will be able to submit the application to the state by the end of the week. So, at this time, the administration recommends the Board of Trustees approve the addendum as presented. Questions? I just have one quick question. Has MISD legal counsel approved this addendum? Thank you. Tucker, you're now legal, too. I guess so. One-stop shop. Do I have a motion? I move to pass as written. It has been moved and seconded for the approval of addendum additions to the Third Future contract at South. All those in favor, raise your hand. All those opposed? Uh 6-1, motion passes. Moving on to agenda item 10.3, discussion of and request for approval of the amended First Tee lease agreement, Mr. Durham. Yes, sir. The the board entered into the First Tee agreement in August of 2022, I apologize,

0952020, for a five-year agreement, then amended the agreement in April of 2022 to extend the initial lease to 15 years. The amendment is addresses the following: outlines the primary term ends on or before April 18th, 2037, adds a section to the right to audit, removes the language that MISD was responsible for paying utilities, and clarifies that Midland ISD will pay for the utilities. However, we will bill First Tee every quarter for the actual cost in 2025. The district paid approximately $25,000 in utility cost that would now be be covered by First Tee. So, that will definitely help the budget slightly. Clarifies access for Midland ISD students. Adds a section to allow two storage sheds to be housed on the facility to house larger training equipment and then further defines improvement requirements. And at this time,

096the administration recommends the Board of Trustees approve the amended First Tee lease agreement as presented. Dr. Friesen. So, I I'd kind of like to speak, you know, on this First Tee thing and um I I'm a big golfer and I'd like to do whatever I can to prevent another golf-related ecological disaster at the hands of MISD and uh see what we can do to benefit the community here. But I think I think we had a real opportunity here to, you know, we got this contract, but it it looks more like a stopgap thing, but I would really like to put a long-term sustainable um contract in place where we we get a whole lot of benefits out of it for everyone. So, right now, you know, First Tee's operating this on MISD owned land at

097essentially no cost. Even if we put the utilities in that, it's very very little cost. To their credit, though, they've developed uh the property and really created value a valuable asset for our community. A lot of really good people have done this. Um it's a beautiful piece of property. It is a great asset, especially as one we really really uh really helps. I hate to say need the word need because golf shouldn't be seen that way, but um as it stands today, though, I kind of feel like it's really um both from a community and taxpayer perspective and I think we have some better long-term solutions and so I kind of would really like everybody at the First Tee to think of this, community to think about it um and how we can potentially monetize

098this responsibly for the community. I think we can open access during off hours, enhance the driving range with ball tracking technology and simulators incorporating reasonable food and beverage sales to create a complete family-friendly environment um and it could turn the space into a true community amenity. Um it wouldn't necessarily take away their mission, you know, they can still be First Tee and have their programs but I think we can add some things to really help the community. Um we kind of initially talked about a 15% um gross proceeds going back to MISD from things like this and and they weren't ready to to do that at this time but I would really like to push forward on that just for a long-term deal so that it's sustainable and that would the next time MISD has

099a budget crisis because the way, you know, you just can't trust these politics and you know, especially as we see costs rise for all all of our costs are going up and uh um you know, there may be a future board that says, "Hey, we got to we got to educate these kids. Where where do we where do we got to go?" And I would really hate for them to look at the First Tee um to do that but if there's a a partnership model where we're actually getting some income from there, I think that would very much reduce the chances. Um so I think that the one thing that seems to be a little bit of a hold up is um uh the access. I I think it would be benefit everyone to broaden

100it. Right now just kids can play out there. Well, you know, golf's kind of a sport and myself included my best rounds were when I played with my dad and my grandpa growing up. And you know, it was at a really cheap sand green muni course, but those those are my best experiences in golf and I think I think the First Tee, I mean this is our land too and I would like it to have access to everyone. It's publicly owned land even though that First Tee operates it, but you know, I think we should really consider opening up access and you can monetize that and bring it money into the community for the you know, the school. So also I think we need to prioritize MISD students going forward. A golf team should have

101primary access, but other teams, you know, many of their families contribute to the community through taxes or whatever and we need to try to get them access also. And then also I think long-term infrastructure, if if you know, either side of the driving range if you could if we could develop or let golf booster clubs you know, fund facilities, hitting bays and practice structures with technology integrated, that would be really nice for both Midland Lee and Midland High to have. So anyway, these are some ideas and I would really like First Tee group to look at some of these ideas and you know, we could potentially make a lot of money for the taxpayers here and and make it a sustainable situation. So that's all I have. Mr. Bishop, here's the question I have I

102guess built from the looking at the past contract. I know it had Greenwood on there. So has that been dismissed and taken off of the of the contract? Yes, sir, it has. Okay. Thank you. Had a motion or It has been motioned and seconded to approve the amended First Tee Lease Agreement. All those in favor, raise your hand. All those opposed? Motion passes 6-1. Moving on to agenda item 10.4, discussion of a request for approval for renovations to the property located at 500 West Loop 250 North, also known as First Tee. Mr. Durham. On January 16th of this year, the district received a letter from First Tee requesting approval to expand the golf course facility to accommodate demand. The three additional holes are located on the north section of the property. In April, the district

103also received a request to add a covered pavilion at the location to provide shade to students and others um who have access to the facilities, which is located right north northeast um of the current clubhouse. Under the improvement section within the contract amended by the board um on April 19th, 2022, prior to um the most recent um amendment, which is the same. Um after written approval by the district, First Tee may renovate, remodel, expand, alter, improve, or modify the defined area and improvements during the term of the agreement. And at this time, the administration recommends the Board of Trustees approve the renovation request as presented. Quick question. I have they kind of already jumped the gun on the addition part of it, right? Yeah, I think this is more formality. Uh it was my understanding

104that the donor uh First Tee's here, they could probably speak to it. Uh spoke to Mr. Branum about it. The the donor called that was actually paying to add those holes, and it was something that had to go right then, and they started. Then it kind of got overlooked like, "Oh, we're supposed to have district approval." So, I think this is just a formality to kind of make everything whole again. Is my understanding. Yes, sir. That is correct. And then the the newest request for the pavilion, um that work has not yet started. And I did have conversations with them to make sure that they understood what the um contract agreement read on um having required approval prior to moving forward with anything um and making sure that we're aware um of any capital improvements

105and they're fully aware of that um and um totally understand um the the um the state of the district in regards to not being in compliant um but has assured me that they will moving forward. I move to accept. Do I have a second? It has been motioned and seconded for the approval of renovations to the property located at 500 West Loop 250 North. All those in favor, raise your hand. All those opposed? Motion passes 6-1. Moving on to agenda item 10.5 discussion on request for approval of RFP 26-02 landscaping maintenance services, parts, supplies, and equipment. Mr. Taylor or Mr. Durham. It'll actually be me again. I promise this is the last presentation for the evening, though. Um so, the district issued a RFP in January of this year um for landscape services. Um the

106intent was first to make sure that um we were getting the best services as possible and ensuring that we have the best pricing for the district. Going into the RFP, we made sure to um clearly outline um the different pricing strategies um that we wanted to see. The first one was a turnkey option. Um the second one was an hourly. We're currently on hourly um but we wanted to see if there was any benefit cost-wise um to entering into a turnkey. Um during this time, though, we also um, ran some analysis of whether it would be uh, it would behoove the district um, to bring these services in house. Um, I know that Mr. Taylor had sent the board um, an email in regards to his um, analysis, but um, bringing it in house with

107the cost of personnel, cost of capital investments, um, continuing maintenance on the um, capital outlay, um, it would almost double the price um, that it does right now by utilizing a contractor um, to go out maintenance our facilities on a on needed basis um, rather than paying it all year long as you would um, if somebody was employed um, by the district. The district currently maintains approximately um, 4.3 million square feet of landscaping across 40 different locations. Um, and so the district had six vendors um, all together that actually um, submitted a bid for all services. Um, there was a seventh vendor, however, that was for supplies only. Um, the district is currently recommending um, the district move forward with approving extreme exteriors along with M3. The way that that contract will work is that

108um, they will get half and half. Um, not one person or one um, company will get more than the other. Um, that way it keeps a competitive market um, but also make sure um, that they stay um, reliable and and up to our expectations. Um, one other thing that I also wanted to address is um, some of the additional procurement methods um, and measures that the district put into place. Um, at the very beginning of the fiscal year, I would say um, between July and October, um, we put in some additional parameters. One of those parameters was creating a RFP contract extension form. Um, what this is is anything um, that comes before the board for an RFP that has options to extend. Um, it goes through another approval process rather than the budget owner

109saying, "Yeah, I would like to um, extend that." Um, I will review those questions real quick just so that the board um, is fully aware of what those um, questions entail. The first is, "What is the bid RFP and the vendor's name? Who is requesting the bid RFP contract um, be amended? Specifically, department and point of contact. Who is your part department campus designated cabinet member? Has your cabinet member approved this and approved the extension? Um, what are the items and services that the vendor is providing? And I think one of the most important is, "Has the vendor provided the product or service as listed in the bid or RFP? Are you satisfied with the product service this vendor has provided this past year? Do you have funds in your current budget to extend the

110vendor contract for the upcoming year? And why should MISD renew this vendor contract instead of going out for a new bid?" So, that is um, additional parameter that we put into place to make sure that first we have supporting documentation on why we're moving forward with what we are, um, but also making sure that budget owners fully have responsibility on their decisions moving forward and they're fully thinking through um, the ins and the outs. Um, I know that that kind of um, deters from the overall request, but I just wanted to make sure um, that everybody was aware of that. Um, there's also board policy that clearly outlines um, the evaluation process and the questions to be evaluated. Um, it's in TEC um, 44.031 and shown in um, board policy CH local. Um, with all

111that being said, the district is recommending um, the board of trustees move forward um, with approving extreme exterior in three for our maintenance needs along with Longhorn um, Longhorn company for parts only um, as recommended. Questions, comments? Mr. Rogers. >> [snorts] >> We'll still be friends, Tucker. Okay. So, my question about several on this. So, one on the procurement process, are you familiar with education code title two public education subtitle one school finance and fiscal management chapter 44 fiscal management sub-chapter B purchases contract section A 44.031? Yes, sir. So, one of the main goals that it has in Texas education code is for public school districts to make sure that there is a value a benefit for that. Um so, I'm glad that that that you're familiar with that. My other question would be what

112ANSI standards or National Association of Contract Management and Texas education procurement policies are within our current uh board policy book? Do they follow a standard ANSI standard and do they follow the state law? The current board policies do do follow state law. Um I'm not >> question would be one of the main factors in determining a bid or RFP would be one of the main factors of it based on Texas education code would be the benefit past performance. What is past performance of that vendor currently weighted at? Believe it's 5%. You said the quality? Yeah, the the past the past performance on scaling out a vendor. When you get a RFP and you've already done work with them, you're going to go back and past performance would be a part of that evaluation criteria, correct?

113That is correct. So, the past um relationship with the district that the um committee um outlined for Extreme Exteriors was four out of five potential points. Was what? Four out of five. Four out of five. Yes, sir. So, I got an email from administration on August 27th and it stated Extreme Exteriors is the vendor responsible for hitting the pipeline while trying to salvage trees. So, then we got another email after we discussed it. I believe that line was about 3,000 barrels an hour. And nobody nobody turned it in. We knew about it afterwards. So, then on after MISD went and interviewed and spoke directly to this vendor Extreme Exteriors. Extreme Exteriors this this was this is legit. I'm not fibbing on this. This is real. Extreme Exteriors shared their perspective that their equipment could not

114have caused the damage observed on site. They also stated that the recent windstorm could have contributed to trees being blown over and causing some of the damage. So, I have I I I just there is so much there's not any value. They cost MISD money. They're not being honest in taking ownership of what they're doing. And so, I'm very concerned with the procurement process not following a set standard of like the National Association of Contract Management standards or ANSI. I don't know what the legal I don't know that you have to legally do that, but I think that we need to work better as a district to have consequences for vendors because we should have better self-confidence and self-esteem and demand that from our vendors. And I just don't see how in the world out

115of all the gardeners that are that are available to look at even the scale for property are big. How our procurement would be able to literally say out of all we're going to get 50% of everything to the same vendor that caused all kinds of issues. So, that's all I have to say about it. I'm a huge no vote on it. I appreciate it. I don't know I don't know how this board could vote to protect the taxpayers money when we're allowing this type of work. This is unacceptable. So, one thing that I will mention on that is that after we had more discussions with the owner of Extreme Exterior, I was able to provide them time lapse pictures of where the tree strike was where the tree previously was along with the spade in

116the ground. We also went and had a meeting there on site, walked the facilities. At the end of that meeting, I believe I did follow up with a email to the board letting you all know that Extreme Exterior did in fact say that if they are responsible >> That was on August 27th and this is September. So, this is a meeting. So, I appreciate what the district did on it. This isn't against the I'm saying the district and me as one board member will never accept this from a vendor. They go on the come back for another RFP list. It's up to the body corporate how they want to do. But, you are a smart person. Dr. Howard is a smart person. Her team are smart people. You It is of my advice that there

117are vendors They're a dime a dozen. Get rid of them and find people that are actually going to create value. These people you think they have any integrity? That a 75-year-old oak tree was pulled up by the West Texas winds and pierced through the ground and did a 20% wall reduction on a high pressure line? Like get out of town. I just I can't. I want you all to be empowered to to tell these vendors you are going to perform for MISD, and if you don't, we are going There's going to be consequences. We're going to fire you, and you can go grift somewhere else. It's just grift all over the place. The taxpayers cannot afford grift. And I'll I'll take a little bit of I'll address some of that. One of the things um

118in Mr. Durham referenced that we put originally put this out in January. And a couple of months ago, we kind of stepped back and said, "Let's make sure we've done our due diligence." One of the things we did in the early fall with that vendor is we sat down with them and asked all kinds of questions related to the different situations that had come up. Uh we told them exactly how those issues had to be remedied, um and did not pay any additional funds for those um things to be remedied that honestly some of them were not their fault, uh more administrative. Um they held up to their end of the deal with that. We went through the process um in a competitive way, and those were the two that are being recommended. Well, was

119it their fault that they accepted almost $400,000 worth of overages their first year? They don't have any internal financial controls. Cuz if I took that kind of money from one of my customers, I would say, "Hold up. We've got a problem here. I haven't rendered those services yet." There's There's lots of issues going back and forth on both sides, but I want I have full confidence in y'all, and I I I just you know, my recommendation to get the FFAs together and get goats. They're better than Extreme Exteriors. Dr. Freeze. So, from my perspective, um it's my job as a board member to hold hold some of these people accountable. Um It It was completely unacceptable what they did with this pipeline and then try to deny it. And then also, you know, we had

120to do an audit for some issues that we came and it involved them and some of their controls, and uh you know, I think going forward, we need to send a message to the vendors that we are a public entity and we are not a cash register. We we we need to be tough customers for the taxpayer. The taxpayer needs to be respected in this town and I'm going to respect them. They're not to be taken advantage of. I I would like vendors to look at serving taxing entities as a service, as an act of citizenship, and not an act of just seeing how much money I can take. So, I'm also uh I'm I'm not going to vote for this. I want them to respect y'all. The people doing the hard work. Mr. Bishop.

121Yes, sir. I guess you know, listening to Mr. Durham's presentation and and the feedback from uh from Mr. Hodges and >> [snorts] >> uh Dr. Freeze, you know, even even in the in the real world, if you will, of of the industry I come from uh in the oil field, you have major line strikes uh as such that causes major damages and financial impacts to the uh to the company, if you will, and this is to the district. I know y'all sit down and and talk with them about what happened and what you're going to do to resolve it, but it it's also a look back at a grading system where people have incidents based on if I use that person again based off of the type of incident they had and then the severity

122on what it cost me or my company as a as a as a whole, do I want to take that chance again on something like this possibly happening and then it could be uh even worse uh than it was the last time. So, it's it's also a look back for me from a standpoint of what type of uh training these people have, uh what type of uh background they have. I mean, cuz a lot of times people are just putting bodies out there to work. This time of day more so than experience as a company. They might have 75 years of being in the business, but what type of people do they have out actually turning the work and what type of experiences? I know that happens in every realm of work that we we

123deal with. From a standpoint of even teaching how much experience a person has, but it it the the the final answer for me is to come back and find out [clears throat] what type of product or what type of work are these people going come forward and do for us going forward? Uh is there somebody that I can go to as a reference on what kind of work have these people done after they've worked for us? So, if there's no grading there that for me to know or understand, it's kind of a hard pill for me to for me to swallow from a standpoint of moving forward with people who had this type of this type of incident. So, I guess my question is on this one extreme experience they've just been a headache to

124me. Uh so, I mean, it's going to be a no vote for me, but I guess how do we amend this? Cuz I don't have a problem with them three-year Longhorn. I just I I just don't think we should reward bad behavior. I mean, I just don't. I mean, we're talking about a line strike. It's we could easily talking about a fatality. I mean, you just don't hit pipelines and not say anything. You just you just don't do it. Mr. Durham, would it be better to bring this back because we would need to renegotiate with M3? Uh yes, we would need to renegotiate with M3. I will also mention this >> it down. A ABM um has a one of the lower cost as well for the maintenance. However, their requirement was that they would

125only do it if they received the entire district as a whole. And so, we do need to go back, clarify some things, and then we'll bring back a recommendation on base off this feedback. I move. Do I have a second? What's the motion? Told this right here on here how they Cuz we just have to vote like if we can >> It has been motioned and seconded for the approval of RFP number 26-02 landscaping maintenance services, parts, supplies and equipment. All those in favor raise your hand. All those opposed? Motion fails. Moving on to agenda item 10.6 discussion of a request for approval for RFP 26-45 2023 bond program asbestos abatement projects San Jacinto Junior High South Elementary. Mr. Lopez. President Glenn, Dr. Howard, members of the board, um, pleased to be back here, uh,

126talking about the asbestos abatement on, uh, San Jacinto and South Elementary. We received, uh, bids from five vendors. Uh, First Priority Environmental was ranked number one. They were the, uh, they had the the lowest cost and the least amount of days to perform the work. Uh, they were ranked by the evaluation committee from Park Hill, Corel Environmental Consulting and MISD. Um, we recommend approval of the ranking of the respondents. I move to approve the ranking. Second. It has been motioned and seconded for the approval of RFP number 26-45 2023 bond program asbestos abatement projects San Jacinto Junior High and South Elementary. All those in favor raise your hand. >> I do have a question. I may Okay, so on this on the, on this removal of uh Sir? You're good. On this removal of the

127asbestos Yes, sir. It goes back to what kind of like we talked about on the line strike. Are we going back and checking and make sure that the people that are doing this work have the certifications and the training to understand on how asbestos work and then how we disposing of the asbestos and where is I mean where are we disposing it to? Are we leaving it up to them to choose the site or do we know the site that's being disposed to has the qualification and the governmental entities approval uh to be able to do so? Yes, sir. We're actually uh you have an S Corral Consulting as your uh abatement consultant and he puts together specifications that outlines the requirements that these uh contractors have to abide by and they have to be

128registered with the state and they have to register the project with the state. I think it's 60 days before they start and they have to uh certify everything that goes into the proper landfills and all of those certifications have been reviewed by uh your asbestos consultant to certify that they are uh Okay, so so during the removal, what what time of year we talking about doing this removal of this asbestos? >> This summer. Okay, so what there won't be any students or anybody around? Nope. Okay. Thank you. All right, we have a vote on the floor. All those in favor? It's unanimous. Motion passes. President Wynn, uh I move to take a 10-minute recess. We got It's been motioned and seconded. All those It's to take a 10-minute recess. All those in favor? It's unanimous.

129Uh passes 5-0. One abstaining. >> Mhm. >> is reconvening. Moving on that action item 10.7, discussion of and request for approval of change order number two amending contract with Satterfield and Pontikes Construction Inc. for 2023 bond package to New Le High School. Yes, Mr. President or Yes, Mr. President. Before he goes on, I just like the record to note that I arrived at 5:52 p.m. District 5 for the secretary to note that in the official minutes. I forgot to say that. Thank you. My apologies. All right. Uh subsequent to the execution of the contract with Satterfield and Pontikes, the district has updated its facility standards. So, previously the security and access controls, like at Lonestar Trails and the security projects, were procured separately and installed outside of the general contractor scope at the end of

130the project. Moving forward, these systems will be included with the general contractor scope of work. This change provides a single scope of responsibility and ensures all warranty items and systems are coordinated by one contractor. It's a budget neutral change since this is moving from an allowance to within the construction contract. So, the proposed change order is for $3,137,895, but that just it moves money from a technology allowance into the construction contract. Um this funding is available via soft cost uh through the bond existing budget. So, I would recommend the approval of change order two as presented. Questions? It has been moved and seconded to approve change order number two for the 2023 bond package two New Lee High School as presented. All those in favor raise your hand. Motion unanimous. [clears throat] Motion passes. Moving

131on to agenda item 10.8, discussion of a request for approval of guaranteed maximum price amendment one reconciled GPM 1R amending the contract with Satterfield and Pontikes Construction Inc. for 2023 bond package two New Lee High School. Mr. Otis. Yes. Uh so, following the execution of the GMP one and two, the construction manager reconciled the guaranteed maximum price documents to align with GMP three. This reconciliation uh amendment formally documents the cost reduction strategies and work uh item reconciliations that were previously carried as allowances. The final GMP will not change. The execution of GMP 1R makes these adjustments official in the prior GMP documents. So, there is no increase or decrease in the overall broad project budget or construction cost. Uh we would recommend the approval of the guaranteed maximum price amendment as presented. Questions? Motion? Who's

132the CM? The construction manager is on this one is Setterfield and Pontikes. Thank you. Yes. Second. It has been moved and seconded to approve the guaranteed maximum price amendment one reconciled GPM one R amending the contract with Setterfield and Pontikes Construction Inc. for 2023 bond package two new Lee High School as presented. All those in favor. It's unanimous. Motion passes. Agenda item 10.9 discussion of and request for approval of change order number two amending contract with Lee Lewis Construction Inc. for 2023 bond package two new Midland High School. So this is the the exact same item that we did on the Lee High School which is moving the access and security control scope from a an allowance into the construction manager guaranteed maximum price. It does not change the overall budget or overall cost of

133the project. The proposed change order would be 3 million 124,604 and we would recommend approval of change order number two for Midland High School for Lee Lewis Construction. It has been motioned and seconded for the to approve change order number two for the 2023 bond package two new Midland High School as presented. All those in favor. It's unanimous. Motion passes. 10.10 discussion of and request for approval of change order number one and change order number two amending contract with Cyrus Cyrus Builders Inc. 2023 bond package for middle school group A. All right. So this is the the last one that would take the technology and security allowance from outside of the construction contract and put it within the construction contract and this is for bond package uh four which would be uh Goddard Junior High

134in Midland Freshman uh under the contract of Searcy Builders. You can see a change order one at Goddard would be for $612,321 and change order two for Midland Freshman would be $772,688. Uh the proposed change uh would not increase the overall project budget or original bond amount. I recommend the approval of change order one and change order two for the 2024 bond package four middle school middle school group A as presented. Motion to approve. I got a motion. I have a second. It has been motioned and seconded for the approval of change order number one and change order number two for the 2023 bond package four middle school group A as presented. All those in favor? It's unanimous. Motion passes. Agenda item 10.11 discussion of request for approval of guaranteed maximum price and amendment one

135reconciled G GMP 1R and guaranteed maximum price amendment two reconciled GMP 2R amending the contract with Lee Lewis Construction Inc. for the 2023 bond package two new Midland High School new Midland High School uh Mr. Lopez again. All right, we're almost there. We've got uh this is a similar to the one we did for Satterfield and Pontikes. This is uh just reconciling GMP one and two to match the the final reconciled price of GMP three. So, the the final GMP3 and cost of the project will not change. The execution of GMP1R and GMP2R makes these adjustments official in the prior GMP2 documents. So, once again, no increase or decrease to the overall project budget or construction cost. I would recommend approval of guaranteed maximum price amendment as presented. Second. It has been moved and seconded

136to approve guaranteed maximum price amendment one reconciled GMP1R and guaranteed maximum price amendment two reconciled GMP2R amending the contract with Lee Lewis Construction Inc. for the 2023 bond package two new Midland High School as presented. All those in favor, raise your hand. It's unanimous. Motion passes. Moving on to agenda item 10.12 discussion of and request for approval of construction manager manager at risk CMR delivery method for package number 12 Story Middle School renovations and improvements on Core Academy addition. All right, this is the last one and it's a little bit more exciting. We get to start on some new projects. Story Middle School has renovations and improvements and it's happening at multiple times over multiple years on different locations on the site. It's also has a expedited timeline and would benefit from CMR services providing

137early and continuous collaboration to ensure timely delivery of the package. So, our recommendation would be approval of the construction manager delivery method for package 12 for Story Middle School renovations and improvements and the Encore campus addition as presented. Move to approve. I have a question. No. Yeah, got a motion. Oh, I'll get you. Do I have a second? It has been motioned. Saying that Mr. Hodges has a question. Uh I was wondering could you explain to the board or help teach us, enlighten us a little bit, what exactly is a construction manager at risk and what is their role? So, the the construction manager at risk role is to come on during the development of the construction documents or even earlier. The pre-construction phase? Pre-construction phase through the schematic design, design development, and construction document

138phase to advise the architects, owners, and owners uh on the um the timeline, the budgets, the potential for the uh the project's feasibility based on the schedule and the budget um and provide guidance on the the packages that are being developed along the way. So, they're they're able to give a kind of a a litmus test as things are being developed so that you don't spend 9 months developing uh construction documents and then find out that your project cannot meet a certain schedule or cannot meet a certain budget. So, they're they're constantly reaching out to uh subcontractors uh about your current project and they're constantly doing cost analysis on uh different phases of the project. So, they become partners. >> Do they guarantee anything on that contract? So, that risk part, would they guarantee? So,

139if y'all are off schedule or you go over budget or there overruns, is the CMRA aren't they the ones that comes out of their end, right? Yes, so the the the GMPs that that we talk about is that guaranteed maximum price. And so in those GMPs, there is also there's a date established with those and then a cost. And if they go over, then the CM then the contract managers covering the juice, right? Uh yes, yes. >> Cuz you would I think it's kind of broken up correct me if I'm wrong it's broken up into two parts on the CMRA. You would have your structural or your steel architect, whoever your professional service, and then you have your CMAR who comes in and they're going to guarantee the pre-construction phase and if you go over

140your GMPs, it comes off their juice, not ours, correct? So who who is the CMRA who who are the two partners that are going to work on this? It's going to be y'all as the professional company that's coming in as the architect. >> Program manager, yeah. I'm sorry, yes, architects. >> So who is who is the other side of that? >> actually advertise. So we would put together an RFQ request for qualifications that outlines the parameters of the project, the current schedule, the current scope, the current budget, and then they would submit their qualifications based on their past performance on similar projects. And then they also provide general conditions based on the outlined parameters of the project and then you score those similar to you any other Is it within Park Hills internal controls being

141the overall project manager to make sure the CMAR is not already working on you with other projects because then the overseers who just hired another overseer to oversee the project on the high margins of architectural structural for encore would be overseeing the overseers overseers and be the boss. Like do what what is the controls in here to bring in someone a neutral party that doesn't already have a piece of this project to make sure that someone that is now moving from an actual vent or the project management side to an actual vendor is is there not there's transparency between the two and I'm not saying Jay's over there already mad at me and I'm not I want this in public so people understand so we can put a nip in the bud at the very

142beginning. >> Well to be clear whether we're the architect or the program manager, we never have a contractual relationship with the contractors. It is always our responsibility to the district and we are acting in the best interest of the district. So we are never in contract or receiving any type of funds from a contractor in either scenario. We are hired to act in the best interest of the district whether we're architect or program. >> But they do have some say in the GMPs from the beginning in the pre-construction phase on setting those, right? Cuz they're the ones that are they're the ones that are guaranteeing the whole whatever it is 10 million bucks, 5 million bucks. If y'all go if y'all have overruns overruns they're paying for it. So they're going to have say whenever

143you come up with your overall budget set your GMPs I would think. I mean I don't know. Well we would provide the drawings and they would be providing the GMP is like a bid on those drawings and specifications. >> Correct. And so if they say they're going to provide a they're going to be busting 40 million dollars then we held them accountable to the drawings and specs that they're going to provide those services that are now their specs. I'm sorry? They're now your specs on this project. Y'all are flipping sides. Y'all are moving to the other side of the I'm just making Jay, you're going to have people breathing down your neck on this as well on my on core, correct? That's what I'm trying to get at. So, the public knows that even though

144it look it could look funky, there are other people who are neutral party breathing down your neck to make sure that you're staying within budget. Yes, what what the board um approved last month was for us to actually be the architects on this project for expediting the uh the schedule and all of that sort of thing. The recommendation of doing the CMAR um this will be this will be approving the delivery method and then we'll go out for and advertise as RJ outlined. The district will actually be the one selecting the CMAR, not Park Hill as the program manager cuz we're not acting as the program manager on this project. And so, typically when we do CMAR uh um we use the architect uh we've done this on as we did on the high schools

145when we selected the CMARs, we included the architects' opinion on the people who were proposed, but the architect didn't make the final decision on who the CMAR is going to be. The district ultimately makes that decision. So, yes, we will have a there'll be an independent Yes. >> oversight and overview of this project and that uh is the district and we'll be working with Mike and and the and the staff to do that. >> I appreciate your explanation. My apologies for not meeting the bond facilities committee meetings or what have you, but sometimes it doesn't work out. And RJ, make the boss man pay for adult beverages. Thank you all. Thank you. Dr. Freeze. So, I I kind of I didn't last month I I kind of wanted to bring this out a little more.

146So, since you all are kind of doing this, I just kind of wanted to, you know, maybe have Mr. Taylor's speak and and and see if there's any additional ways that we, you know, Mr. Taylor and his crew can kind of keep a an an extra eye on this compared to our other projects if, you know, because of the special situation. Yes, sir. So, um coming into this late, but like similar to Lone Star, you know, we're holding them accountable, holding um the the contractors accountable and going through things. It's going to be similar to this. It is going through all these all the different documents and just reviewing everything and like with this process of uh picking a CMR, it'll it'll it'll go through us and similar to a a vetting program to to

147pick the right one. Does that answer your question? >> Yes. Yes, sir. Thank you. That's, you know, it's it's reassuring. I just want to make sure, you know, we're we're really on top of this. Thank you. Yes, sir. Well, I also think moving forward, I just made a note when we're bringing something related to this project, the district needs to be presenting it, not Parkhill. Um I think that'll create some clarity, too, because they're not the program manager on this facility. They are the architect. It has been moved and seconded to approve the construction manager at risk uh delivery method for package for package 12 story middle school renovations and improvements and on core campuses addition as presented. All those in favor, raise your hand. It's unanimous. Motion passes. Thank you. All right. Good afternoon.

148Appreciate it. Moving on to agenda item 11, closed session in accordance with government code section 551.001, section 551.071 for the purpose of private consultation with the board's attorney on any and all subjects regarding all matters authorized by law discussion regarding the status of and potential actions related to I did Travis contract. Section 551.072 deliberate deliberation regarding real property section 551.074 for the purpose of considering the appointment employment evaluations reassignment duties this one dismissal of public officers or employee or to hear complaints or charges against a public officer or employee. The time is now 7:55 and the board will move into closed session. >> Mhm. >> The time is now 9:31 p.m. and the board is reconvening out of closed session. Uh there will there will be no action on 12.2. Do I have a motion

149on agenda item 12.1? President Gwen, I have a motion. I move to terminate the MISD Travis Elementary School lease agreement with tenant IDEA Public Schools because they have received three consecutive D's, which is a violation of the lease by being placed in one of the two lowest categories of school improvement for three or more consecutive years at the end of this school year. Vacate premises by June 1, 2026. Do I have a second? Second. It has been motioned and seconded to terminate the lease agreement with the IDEA. All those in favor, raise your hand. It's unanimous. Motion passes 7-0. Moving on to agenda item 13, information items 13 Uh >> I have another motion. Okay. Sorry. Uh President Gwynn, I have a a second motion. Okay. I move to direct the superintendent to find solutions

150for Travis campus and bring to the board at a special meeting on April 28th, 2026. Do I have a second? Second. Can I see the It has been motioned and seconded to direct the superintendent to find solutions for Travis campus and bring to the board on April 28th special board meeting at a special board meeting. All those in favor, raise your hand. It's unanimous. Motion passes 7-0. Okay. Now moving on to agenda item 13 information items. 13.1 board committee monthly reports. 13.2 reportable purchases over 50,000. 13.3 donations over 5,000 less than 20. 13.4 human capital monthly reports. Uh, moving on to agenda item 14 adjourned. I have a motion to adjourn. So moved. It's been moved and seconded to adjourn this meeting. All those in favor. It's unanimous. The time is now 9:33 and this

151meeting's adjourned.