Red Oak ISD School Board Meeting - January 25, 2021

001okay okay if we can get everybody to check your seats please we're gonna get started i call this meeting in the red oak independent school district to order at 7 pm let the records show that a quorum of board members is present that this meeting has been duly called and the notice of the meeting has been posted in accordance with the texas opens meeting act texas government coach chapter 551 all board members are present with the exception of dr shaw we'll open with our invocation mr knight would you legacy navigation father thank you for this night that we can get together like this discuss business with school father as we do is keeping our minds open that we have an understanding this is about our children here about our teachers our staff how we can

002prepare and better prepare for the future father that you allow us to have we just ask that you be with us give us the wisdom and the knowledge to uh to have the understanding and to help support everyone here father we thank you for hearing us our lord jesus amen amen if you'd stand and honor the flag and the texts is one i'd like to welcome everybody to our first meeting of 2021 we're hoping for a better year than what we just left behind uh we'll open up with the recognitions and i'll pass it to miss hamper well it is a very special month it is a school its school board appreciation month and the last 10 months have been nothing a slot of crazy nothing normal to any of it and our school board

003has just gone above and beyond just ensuring that students and staff are taken care of so at this time i'd like to read a proclamation and it's from the state of texas office of the governor as we continue to face the unprecedented challenges presented by covet 19 pandemic the importance of ensuring a better tomorrow by securing our young people's bright and precious precious futures has never been greater this year has brought the indispensable value of education into sharp focus as school districts across texas continue to dedicate time and resources to ensure texas students receive the best education possible regardless of the circumstances though we have encountered many new trials the fact remains that a rigorous and well-rounded education serves as the best foundation upon which young texans can build successful lives out of their dreams

004school boards play a vital role in our efforts to improve education in the lone star state across texas dedicated school boards work with parents educators and community members to create successful learning environments our school boards have also been instrumental in our state's educational response to covet 19 by leading their districts and implementing safety measures coordinating and facilitating online learning and providing support to administrative staff teachers parents and students while school districts will always face new challenges as they serve the needs of students texans can count on their school board members along with other dedicated school officials to weather these trials create opportunities to discuss important issues develop innovative solutions and empower educators while remaining focused on their students futures at this time i encourage all texans to join in recognizing and celebrating the work and

005the success of our many school board members across texas and to remember that her children that the children we nurture today will become the leaders of our state in our nation tomorrow and this was signed by governor greg abbott a governor of the state of texas on december 14th as he declared january 2021 to be school board recognition month at this time we do have a video that our students have prepared uh what do you call it scoreboard i don't think i know i've never heard of a school board before like in charge of like who like so like um somebody who controls the whole red oak school district they make most of the decisions for the students in the school kind of like the founding fathers [Music] they help manage the schools and check

006out what they're doing every once in a while i feel like it'd kind of be like a jury or something they get together talk about different problems or issues that are happening in the school they just supervise i think 10 20 somewhat about eight to ten since there's like four elementary schools so that's 400 a whole middle school with a bunch of teachers that's 500 and then with the high school i'd say about 650 650. hold up there's seven doing great work and showing talent i guess they give you the paper like hey i'm gonna let you win this you passed like a test if you don't pass you don't get to go on they're elected if you're a teacher you can go to vice principal and then be the principal and then get upgraded

007to go to the school board they ask of their worthy for and then they show [Music] them you get to tell people what to do going around all the different schools um socializing with the students the teachers seeing all the kids smile they have power probably because that's their dream i think the hard part is probably trying to get everybody on the same page as them seeing how to tackle the problem like you may not know how because you may not have experienced that problem so you may not know how to do it thinking like a student because i feel like that's what you would have to do you'd have to think about what benefits to student the most i wouldn't like learning much but you need learning in your life to survive out there

008maybe 25 or 30. 20 29 30 probably 30 and up possibly like 28 or above 25 and older probably 15 and above over 10. [Music] i would want to make another middle school with a million dollars because we have like we have a growing population and a lot of kids are cramming in the sixth grade center and the middle school so i think that would be beneficial make the playground bigger better bathroom another gaga pit hire more teachers so they can start splitting up the classes a basketball court that has seat bleachers around it wing stop a hamburger burritos i think they get like a pack of burritos thanks giving dinner whenever it's actually not thanksgiving mcdonald's burger king nothing too gooey nothing too messy like a maybe a mini salad doughnuts vegetables with some

009protein i'm just basing off our lunch menu salad and some biscuits hanging out with their families or going on vacation or doing something fun probably everybody will want to go to six flags be with their friends and check on their social media probably chill out and relax because these seven school board members they probably do lots of hard work because they're probably really special thank you so much for helping with our schools and taking good care of them thank you for striving to make our school a better place thank you for volunteering for our school we are able to learn and enhance our brains thank you our red oak isd school board for letting us know that we matter i am grateful for all you guys helping us with fixing dress code and making it

010more comfortable thank you red oak isd school board i appreciate them and all their hard work and all everything they do thank you for serving us and being the best that y'all can be thank you very much red oak school board thank you school board and i'm glad to actually have you thank you for serving a school board thank you red oak isd school board thank you for doing a job that you don't get paid for and making sure that these schools are all good nice clean and safe so thank you very much [Music] do [Music] and at this time i'm going to call you down individually for your certificates okay john anderson these are for dedicated leaderships in public education and continuing service to the children of the community and if you will stay

011standing till we can get a picture melanie peterson penny story johnny knight michelle porter brian sebring and we will recognize she's not here tonight but dr joy shaw um you want to be in the middle here we go and again thank you for everything you do we are honored to have each and every one of you that's all right okay next we're going to move into the superintendent's report i'll turn it back over to miss hampton okay we're going to start with the budget process with dr bill johnston good evening how you all doing good what you have in the packet is a calendar of events to take place in developing the budget as you know we start the process and sometime in december and it concludes in adopting a budget by the end of

012june and then depending on the tax rate it may change there may be a tax rate adoption in august and september this year being new legislative session or we're going to proceed as if nothing is going to change with the funding formula and be conservative as possible and if something changes and we'll address it at that time for the last two years it's been sort of chaotic number one in the 86 legislature in the spring of 2019 unfortunately with the virus in the spring of 2020 but the goal would be to come back before you in april with a preliminary tentative budget and then come back in may if need be and then also have the budget approved in june the last two years because of those in number one in 2019 we didn't know

013what the budget was going to be and it kind of bunched everything up in june we don't want to do that we want to give y'all an opportunity to see it ahead of time so that's the way this is laid out we're going to also visit with all the principals and department heads in the month of february to let them know what's going on and to get any feedback that they may have in the process that's gone on and so this is just here as fyi for you all as we proceed the process and we'll be back hopefully several times before the board so i don't know if there's any questions about april will you have the the list from the campuses of all their yes extra nice to haves or anything yes sir may

014not be a point yeah thank you but again we're gonna try to be as conservative as possible sure because it's easier to add money to budgets as opposed to taken away at the last minute so we'll review them and we'll probably prioritize them we may not allocate them until june because hopefully by the middle of may we'll know what the legislature's going to do sure okay thank you thank you all right thank you next we're going to have uh scott rogers with our curriculum update hey good evening everybody happy new year and um this is the first of a what we propose an ongoing conversation uh with you at every school board meeting to bring the board up to date on what's going on in the world curriculum instruction so you guys are fully informed

015i think that's important instead just come up here for a specific thing let's have a continuous conversation as we move along the continuum tonight what we have for you we have the um a presentation we're going to cover the teaks resource system a briefing on it and if you can locate that for me right now you have a green folder that has some handouts in it i'm going to go in order that is some basic information get you oriented to the text resource system we're also going to talk about some slides pre-ap what's in a name a name change of pre-ap to honors and the reasoning behind that hawks scholar changes that um have come up that we believe we have a better plan for hawks scholar to fit more of the needs of our

016students and last but not least mr sebring had asked for some comparison goals for literacy and math and len doctory the director of curriculum instruction we'll talk to you guys about that so let's go ahead and start with teex resource system in that folder you know the first thing you'll notice it doesn't say takes resource system fact it says tcmpc fact and what tcmpc is the texas curriculum management program cooperative what this is this is an agreement amongst all the 20 regional service centers to get together and construct a curriculum management system now curriculum basically it's based upon what the state is requiring us to teach but this system has a lot more to it larger districts let's say district 60 70 000 would most likely have their own internal staff that do this they'd

017have a assortment of directors coordinators specialists that would develop their own curriculum standards and their own methodologies versus using something that's a cooperative this does a couple of great things for us a it's really relatively cheap it costs us about thirty two thousand 000 a year versus having an expanded staff to do this secondly it has a lot of eyes and refinement on it i mean you're talking about all 20 regional service centers involved with this with their specialists they select committees to work on this this is continuously updated and it is the curriculum management system that we use in red oak isd so the purpose of it is to provide support for teachers to give them more time to focus on the more let's say delicate items of building relationships with students developing research-based

018planning and instruction the curriculum system takes a lot off their plate and let me show you walk you through that real quickly if you flip to the next page in order to have this system we have to have support and the good thing about having the regional service centers involved is that we have a great relationship with region 10. and here it's just an example of one department this is the high school english department that we provide training this year on the teex resource system if you flip to the next page i'll use another example this here is what you're looking at a year at a glance some districts call this a scope and sequence this is required for us um to have and this breaks down this example here the 20 20 21 red

019oak urad glass for social studies this breaks it down so we know what needs to be taught at specific point in time i'll never forget a really neat incident that created a lot of embarrassment when i was with another district we had dr schmoker now people in the business know dr schmoker he is a well-published researcher and trainer in public education in education in general and he sat up there in front of probably about 500 administrators including the person who held my job and said look we're going to talk about the teaks there are way too many takes for you to ever cover okay so you guys start thinking about this whoa did it blow up because what by law we have to cover all the teaks but my point of bringing up dr schmoker

020is this is a lot for teachers to do it's a lot for students to cover in a year the teks are and whenever they change them it becomes much more complicated because now you have to learn a new system of what the state is asking the kids to know and the teachers to teach so this is an example here how we break it down into the six weeks if you flip it to the next page this is exactly the way it looks on the computer screen and the system so what we do is we work with what they have in their platform and we can modify to a certain extent and this is just an example to show you what it looks like if you're looking at the teex resource platform and the previous example

021was how we modify it to suit our purposes if you flip the page again that will show you a previous edition of that social studies you're at a glance and you can see going back and forth that they are different so we look for what's working best for our district and that's based upon our whole system through the curriculum based assessments that we give throughout the year so we have staff working with teachers and administrators to review the data and then come to conclusions at how best we can serve our students in this process if you flip to the next page the colorful page that gives you an idea of the vertical alignment now what do we mean by vertical alignment we're talking about what a student learns in first grade in english reading and

022how it lines up with third grade fourth grade fifth grade and so on because they're building blocks it's important that the student gets all those building blocks each year if they don't get all the building blocks each year then we're we're running from behind the starting point and then we have to catch up so the beauty of a teach resource system it's a system that covers all the grade levels and it builds that for us within the district and keeps us on track on what we need to do very systematic and we need systematic approach to curriculum instruction because as i gave the doctor schmoker example this is very complex if you flip the page the next page this is another example for you this is an english one instructional focus document this is just

023another piece of the puzzle well if you see on the look at the top right hand corner corner it says 25 days that means this is pacing teachers have 25 days in the whole year to get these specific objectives taught these teaks taught all right now i don't have them because really the totality of this document if you look at the bottom right is one out of 141 pages all right there's a lot of support material in there a lot of good stuff a lot of stuff that teachers can access to assist them get this job done right very extensive if you flip the other page you'll see in the middle left research that gives you all the research background that's being used in order to develop this document to help teachers and that's just

024one of the pages this page goes on to the next page page three more research to support it so my point i'm trying to make here is that there is a lot of thought that goes into the process of the text resource system continue on you see another one another example instructional focus document and then if you go to the next page and the right hand corner you'll see this blue pop out at you does everyone see the blue it says pa english 1 unit 2 performance assessment they even have performance assessments designed for the teachers so that you can then use the assessment in order to determine how well the students learned the curriculum and then make adjustments from there whether it be a reteach a check everyone's doing great extension if it's an

025advanced class so this is giving teachers feedback to how their instruction is going flipping to the next page this continues on with the version of the performance assessment if you just take a look at glance at that how detailed that is to assist teachers in the process i mean just think about that you've got a step by step to assist you this is the curriculum in this materials that support the curriculum are engaged then you have your instruction how you deliver to the students and this is all here to support teachers in their craft flipping the page it just gives you some other examples how that performance assessment continues and then last but not least on page three out three look there you have a rubric i mean the rubrics are a design for the

026teachers there's no not a lot of guessing it's there for them rubrics are one of the toughest things i've found in my career with working with teachers is that we give assignments that might not be a multiple choice but a writing assessment and then you have to construct a rubric how you grading that writing it has to be very succinct for the students to understand what they're doing right and what they need to improve upon and a rubric is key and it's not easy to write a rubric rubrics have to be very methodical they need to be like any test question reliable and valid assessment of students learning if you would flip the page there this is another document i'll make you familiar with you might have heard of it's called the pacing guide here

027is another piece that we have from region 10 the pacing guide and again if you look through is very well detailed if you flip the page this is how specific it gets on the right hand side you see the blue column it says pacing one that's day one that's what needs to be covered that day to stay on pace now one of our big blocks in the district is the fundamental five sean kane and mike laird are the authors we have five fundamental um steps in instruction that we emphasize the teachers and sean kane is very very well renowned in this area i remember him telling me you've got to cover it all guys if you don't get to the end by time star testing comes you're killing yourself so in order to make that

028happen you have got to stay on pace because not only with pace do you have to take in consideration and the pacing you have to find time to go back and re-teach and piecing you gotta consider the fire drill that canceled your class that day they have to happen right chief all right but we all know when you have a fire drill in the middle of class your class is not going to make where you were going that day you had to come back and take it up again and then you have to have the tracking go along with the school calendar so there's some complications here to make this work but it's there day one day two day three what's necessary to get done in order to meet the objective of getting everything taught

029but even gets better if you flip the next page you see option one and you see some colors that looks like a handmade calendar this is the work of taking what you just saw in the pacing guide and applying it the red oak using our coordinators teachers to look at what exactly is happening at red oak so we just don't say hey day one it's a holiday day two you're out i mean day one you're out of luck day two good luck catching up with day one we go ahead and plot this all out so there's a lot of work involved in this and it's um it's important though because this is all part of the planning this all ties into the end when you talk about curriculum management system we also have part of

030this system assessment we have our formative assessments known as our curriculum-based assessments that are built into this so we have got to be on a timeline in order to make this all work when we have a plan for a curriculum based assessment on day x we know that we've covered all the information for the students of the day x and now we're ready to assess collect that data evaluate that data and look what's worked and what hasn't worked and through our plc process evaluate what to do next with the students where it's worked where it hasn't worked what's the plan of action in order to address these issues so that is the trs i know it's pretty quick a lot of paper um here for you but i just want to give you an overall

031um understanding uh of the system that it is our adopted system and um it works very well for us in a lot of districts in the state of texas use this system and finally the relationship of course of region 10 is a is a very good one where we get a lot of good feedback a lot of good scheduling and a lot of collaboration with experts at region 10 to help us build our craft not just at the central office level but also at the leadership level with the assistant principals and with the teachers to support the teachers because that's the most important thing this is supporting the teachers who have the direct contact with the kids any questions yes sir so i don't know how have the history of that um the um this

032system was here when i came on board with um well two a year and a half ago and it's been in use i believe for about five six years is what i was told when i came on board yes sir i can research how this became the accepted practice i i don't know what was used before teach resource system but it's okay fair enough okay well uh mr anderson i apologize to that because you definitely should have been in those some years ago um i don't know all the districts lin do you know the district's on top of your head anyone well i came from branson's counties using it um no i don't think that they're using but if you look at their staffing levels um they have pretty robust staffing levels at central office

033and that's another information that we can get for you yeah that's not a problem getting for you it's not mr anderson it's not like a a few districts are using i wish i had that number for you in advance but i'll get that for you it could be a combination of all of that for their smaller descriptions the pacing guide is new this year yes we've always had a yag a year at a glance to get there where what needs to be taught at a certain time but the pacing guide breaks it down even in more detail and we we paid additional for the pacing guy i do believe to bring that on board it looks like waxahachie does use it it's on their website as well okay i was just curious now it's it's

034a very robust system and um you know the good thing is like as uh i had mentioned it says always under continuous review from the regents all right let me um orientate you guys to the um well to your to your um desktops there from pre-ap to honors courses this has been coming on for a couple of years it started off with the college board that controls pre-ap and ap sending out surveys about how i remember taking the surveys that's why i can speak to him as principal how much are you willing to pay for this how much are you willing to pay for these services so bottom line is this in a nutshell they've decided it's a pre-ap is a trademark if you want to use pre-ap you have to follow specific guidelines from

035the college board and the guidelines include additional training assessments cost of course um i've assessed this over a year uh since last couple years when it started was first proposed and it may have merit down the line for this district but my thought process was very clear with covet and up so much on our teachers right now that this would be a whole another level of implementation so what have we been doing why don't we just continue to do what we've been doing and refine it we always can refine our pre-ap program all that's happening here does not affect ap at all ap still works under the same system this is really nothing more than a renaming of our pre-ap classes to honors classes okay and i i have some information up for the slides

036for you but i just want to be real clear there that does not affect ap um but it does affect what we call a pre-ap class now would be called an honors class it's not affected weighted gpas at the high school all that's going to remain the same and in the high school course guide it's it's written page 11 is very clear explain to parents and so forth what the change is all about the official rollout and so forth we've been we've been waiting a little while in order to get our ducks in a row about this but the bottom line is we have to make this change unless we're going to pay the money and send the teachers to the training and incorporate the assessments and everything that they require to have happen bring

037that online right now i would recommend we're not in that position with covid and some other things that we're working on the curriculum department however we will expect that just because they're a change of name shouldn't change the quality of the courses it won't change the quality of courses we're not doing anything with them and plus we will still um continue to send teachers to the ap trainings that um they've been going to as pre-ap teachers so that's something that um we'll continue with that because it's it's robust training for them to improve the rigor okay are there any questions there without one well we're required because there's a trademark it's a legal issue with the college board yes yeah well there's two things the payment for the curriculum and implementing all the things that

038they require in order to have the name there there there's there's um other additional training for the teachers there's testing for the kids the kids actually have to take tests that they provide for ap standards yes that's correct well the honors classes we would continue with this the evaluations and working with the teachers with the differentiation that they've been doing they would continue to do what they've been doing and we'll continue to focus on increased rigor with the pre-ap classes the ap classes again are are separate they have their separate syllabus in their own system this is the it's a name change we're not paying anything for those courses right now mr anderson our our pre-ap courses have no charge associated them what we need to do is if we go with pre-ap we have

039to implement the training and the requirements and pay versus changing our names from pre-ap to honors right now changing from pre-ap to honors everything stays the same except the name so how how's it tracked it's i'm sorry so how is it tracked in other words the tracking of it how um with you know the pre-ap programs i'm sure it's tracked some similarities well a pre-ap pro a pre-ap program is offered in middle school and high school all right um typically a pre-a program is offered where there isn't an ap equivalent okay um so you would have pre-ap sixth grade might have pre-ap english pre-ap math ninth grade um would have pre-ap geography all right and so these courses are are selected by students and the courses are set up where the expectations that they're more

040rigorous than just a regular class that's how it's opera it's been operating and the proposal is that we're going to continue to operate that way we're not changing anything operationally that way except the name itself because it's a trademark okay so it's just going to be in-house yes sir yeah yeah and like i said down the line if we want to look at adding this with all the requirements in the cost i you know the cost is a cost but it's not you know i would say it's not breaking the bank but the implementation of it takes some time so that's the concern that we'll continue to do what we're going to do can always evaluate like i said i've been tracking this for a couple years there is some work involved for teachers just

041the question is right now is it the best timing for teachers to take on additional load in order to have a name change and there are some additional things they do offer additional services i don't want to say that you know make it like it's it's not additional services involved now but right now the name change is all we're talking about the courses aren't changing so the curriculum will not change what they're teaching now is going to remain the same yeah okay and when you say just clarification for me too additional things required is it like teachers having to take tests to be able to there's additional training um i i have some of that up there um course audit involved college board provides the frameworks um there's multiple college board assessments involved um professional

042development required as part of that and you pay for that as as part of that sure are they leaning towards a master's degree like they do on the ap or is it just are they leaning towards a master's degree or is it okay no no it's nothing i mean the the the ap actually doesn't even um require to teach an ap course a master's degree but you have to have the training the the ap institute training that's required and um on the ap the difference between pre-ap and ap right now is that ap requires a syllabus to be approved by by your your principal your campus and then ap but again we're not messing with ap ap will continue on all we're doing is changing the name here in order to comply with the trademark

043and a decision can be if it was decided saying next year to go with the pre-ap you can always go back and yeah i i definitely would say that this has to be if we want to go down that path there's a process here i mean getting the teachers on board with this i think is incredibly important looking what this provides that our teachers aren't already doing that's important it's a cost benefit analysis but definitely i wouldn't look at i wouldn't recommend interjecting this right now a bad the timing's bad and b that i haven't gotten any teacher input or um there hasn't been a consensus built with teachers i think that's important for the most well it's hard to say just the pre-ap teachers because many teachers teach regular classes and pre-ap at the

044same subject so that's that's very important to do that process so maybe i just i'm just not understanding what precipitated the need to change is it this is it our staffing is it now you you i mean we've had the prerequisites that they've had to to do these extra course requirements is it a staffing issue no sir it's it's a trademark with the college board has the trademark of pre-ap yes so it's just a trademark issue we can't call it per ap unless we pay them and do what they ask us to do to participate in the pre-ap program historically it's just been a label with no requirements from the college i guess that's my question or about what i understand is so we want to make a change to our to our program just

045so we don't pay college board money no we're not changing our program mr anderson at all we're continuing with our program as is has as it's been in the past not to say it's all of our programs you know we're always looking for room to do better but we're not changing the program whatsoever sir so the student's going to see the same curriculum in the honors class that he would see in a pre-ap class yes sir yeah the same rigor everything that's the expectation yes the teachers have the same certifications qualifications they still have to have the same thing for honors classes they do for the pre-ap classes yes sir that's all it's a change it's a trademark issue if you're going to use the name you have to follow our program and pay the

046money in order to is this a is this a i don't know a statewide thing we're trying to get away from the college board i mean no no that's not my goal to get away from college board at all i think of college boards serves a significant purpose in education environment it's just right now this is new for a lot of districts i don't know actually you know that's another thing i can get some more information on the survey of who's going along with it and who's not because two years ago when they started the surveys it was it changed multiple times with their services in the end there's a couple ways you can look at this from the college board it is a revenue stream for the college board there's no doubt all right

047i'm not saying is it's not doesn't have advantages okay right now though i want to emphasize we're not changing our advanced the course by calling it an honors course we're just not lined up to do what they want us to do and we cannot continue to call it pre-ap because of the trademark issue so it's just it's pure swap of the name at the pre-ap level nothing involving advanced placement courses that's the other level that still remain the same under college boards kids will take the test they could potentially earn college credit things like that so to take an ap class do they have to take an honors class prior to that is there a prerequisite sir you don't have to do that so how are we going to ensure that i mean ap classes

048are pretty tough right so well this is an interesting thing mr anderson um this is something that i find um you know people have brought this up to me teachers especially you know under the ap guidelines there is there's no prerequisite to take an ap class we can't put up a prerequisite ap guidelines you could technically require some guidelines for an honors class because pre-ap will fall under the same guys there is a regulation if i recall in this district about looking at the qualifications before entering an honors or pre-ap class and actually the reg i believe reads honors and pre-ap so you know that is an option if we want to look at that but at the same time we feel that just having conversations with students and communicating with students if you enter

049a pre-ap class or ap class and you're not doing very well at it we need to do something quickly because you know we encourage kids to take the step but sometimes it just doesn't work out in reality and lo and behold you don't want thanking their gpa or something over this so definitely right now any student can take an ap class according to ap guidelines and any student can take an honors class right now according to our guidelines and unless we were to change those the southern way okay thank you okay all right next one all right hawk scholars academy all right hulk scholars academy was originally set up based upon an associate's degree model 60 credits and once you got the degree the associate's degree from navarro that's who issued the associate's degree then

050ut um arlington would go ahead and and take the degree okay well realistically if you have an associate's degree state universities have to take your degree as acceptance the key is the colleges you know you might get accepted into x university but you might not get accepted into why college within that university so there are some technical angles there the other concern is speaking with the university in navarro is that when you get your associate's degree kids are reporting that they're taking credits to get the associate's degree that aren't transferring into their college of choice so what's happening is they're paying money that's really they'll transfer as electives they might go to a degree program they might not then those of you who have kids that are in college or you know i've heard so

051many stories about kids changing their majors and so forth like that so there is a real concern that's been expressed that students are taking courses and then they're not having the opportunity to use those courses because they change their mind or they don't take the right courses so the idea was to convert hawks scholar into the key core courses in texas there's 42 core credits that are required in texas and um speaking with the university in navarro really really believe that this is the way to go here with the kids so that we can ensure that what we push you to do here is going to transfer over now if you want to go more than 42 credits that's up to you but the designation for a hawk scholar which really is an award given

052at the at graduation we would like to drop that down to the core credits of 42 and not try and force kids maybe to take courses that they really don't want to be eligible for the associate's degree by focusing on the 42 we really focus on on the credits that they need that are transferable within the college system again if they want to do more if they want to go 60 that's totally up to them we also have had situations that once you get past the 42 you're at the high school now you got to come up with 18 more credits well we're getting down to those kids that are still in the hawk scholars program they're very small we've got 15 like 15 students that want what courses are they going to take to

053complete the 18 credits we might have one that wants this course one that wants that course one that wants another course it really starts to get difficult when it comes to offering courses at the high school because not everyone wants the same course so the only way to fix that is try to force everyone into the same courses which comes back to the same problem that's been acknowledged by the university of navarro that those courses aren't necessarily necessary in their long-term uh goal for their ba so this going this direction will ensure that these students that we have they're taking the advanced courses are being recognized as they have been before they will be able to take college courses face-to-face with the instructors that we have internally or even online so that's where we would

054like to move on this here's an example up on screen what they need in the 42 this is from the texas higher education coordinating board that is required for anyone going to state university and we can fulfill those credits um on campus it'll either be i mean we it's a mix because it's a mix and demand it's a juggling act we can fulfill these sometimes face-to-face sometimes we can fulfill these online so i just got the request from navarro what courses are we teaching next year well we have to look at registration there's a lot of steps in this process to see what we offer on the high school campus and we can only offer so many face-to-face because we only have so many instructors that are qualified to teach at navarro but the online

055courses work too i mean that's another option it gives the students the option with the online courses that you show up to do the online work whether it's period one or period eight you can show up at your convenience with your own schedule in order to do the online work versus showing up at third period for this one class so there are definitely advantages to online some people love the face-to-face and we got some great teachers that teach face-to-face here but some students also like the option of online learning and um this here gives what we'll go focus on we like to focus on making sure we can deliver these 42 credits ensure that these kids that enter the hawk scholar program have an opportunity to take all these 42 credits and we're not struggling

056to make it happen as a matter of fact anecdotal story i was informed by one of our um coordinators that we have a situation right now we have to evaluate where a student who's a hawk scholar looks like they're going to come up short for really no right no problem that they created on their own it's just the scheduling the way the scheduling went so you know we're going to address that issue coming up here how we're going to get over that hump but that is an example i want to share with you of how this can happen because of scheduling and ensuring that kids those last 18 credits are very difficult for us to get in and get scheduled because once they get their everyone gets the same 42 than the last 18 they

057can decide from a menu and that's where you know your your staffing levels and so forth get more difficult yeah that would be question yes that could be the case and that's what we're getting reports back from from the universities and in the students themselves counseling when i first came on board last year counseling um um k was telling me stories about that where you know they they take all the credits but then where they end up and what they want to do they're considered electives not towards the core so that's that can be problematic and we don't want to feel like we're forcing that on people to be recognized because the complete the 42 credits is a heck of an accomplishment for a high school student i mean it truly is a lot of

058work involved and again to get into hawk scholars you know basically you need to test out you need to be college ready to take these courses as a freshman now we will take a student who's only college ready um with the reading and writing and put them in a liberal arts class but and give them some more time to track with college readiness with the math but you know they had to be pretty much college ready and both by their sophomore year in order to continue through the program and that starts to eliminate a lot of students are ready to go and it's a you know it's difficult um taking a freshman and put them in a college course you know kudos to the kids that can do it any questions about hulk scholar okay

059all right i'm gonna have um lynn dockery come up and um go through the um the um board goals and i'm gonna hand something out to you guys um so you can see well actually that looks pretty good up there on the screen can you guys see that okay everybody see that we originally had a problem with thank mike barr for fixing that last minute good evening okay so really what this is is a follow-up to the last board meeting at our la oh yes sir all right is that better okay so really what this is a follow-up to the last board meeting where we presented um the hb3 the house bill 3 board goals we presented one ccmr goal and then two early childhood goals so to refresh your memory the two early childhood

060goals that we presented were number one that by 2030 60 percent of our third graders would score meets on the star reading and the second early childhood goal was that by 2030 60 of our third graders would score meets on the star math and so as we presented that data um it was asked of us to do some comparisons so i pulled just some random comparison schools within each one of our red oak elementary schools i pulled random schools from their comparison groups just so y'all could just kind of see how how our our schools were scoring now know that these are random so that's the first thing they are in their comparison groups and these schools are from all over texas so it's not just from our area they could be from mesquite from

061san marcos area austin area san antonio area west texas they're just random so it's not necessarily schools within our area so when you look at this data just keep two things keep a couple things in mind number one the schools are in alphabetical order so when you look at this and you look at our schools that are highlighted it's those are schools that are highlighted and then the star reading meets percentages and the star math meets percentages from the 2019 star um so they're in alphabetical order the schools are they're not in a percentage rank so don't look at those as as a ranking when you look at them in order so when you look at this first school we have eastridge up here and so what this means is that 35 percent of our

062third graders in on the 2019 star scored at the meets level in reading and 56 56 of our third graders scored at the meets level in math so if you look at the random sample eastridge from this random sample and usually a comparative sample is about 25 schools 25 to 30 schools so um just know that this is about one-fifth of what a comparison group looks like so if you look at this the particular sample that i pulled eastridge scored fifth scores fifth highest in reading and second highest out of the six in math i did this for each one of the elementary schools so if you turn well let me flip this since y'all don't have the pages all right so red oak elementary was the second one so it's it's laid out the

063same it's not in it's in alphabetical order not in rank order and if you look at the highlighted section red oak elementary school in 2019 scored 33 percent meets in reading and 29 meets in math and then in the ranking just out of the schools that are there red oak elementary was fifth in reading and then sixth in math if you go to shields same thing so this is all laid out the same 48 percent meets in reading 42 percent meets in math on the 2019 star and in this particular sample shields ranked third in reading and fifth in math out of the six shuffmen 55 percent of their third graders met reading star in 2019 and 58 percent of the students met math star 2019 and in this particular sample shupman scored first in

064reading and first in math and then our last campus is wooden where wooden scored their third grader scored 39 percent meets and 34 percent meets in math and in this particular sample wooden ranked fourth in reading and fifth in math and then when we pulled uh those same kids for spanish and you look at these campuses that did have spanish speakers we give the spanish star in reading um we did not out of this particular sample we did score last we did not have any kids that scored meets in the reading category so this gives us you know on top of just looking at us in comparison to other schools as we prepare our board goals and we looked at how we were the percentages that we were going to increase per year up until

0652025 this just gave us a good a good idea of where we were so did you i know yes you're welcome you're welcome does that answer some of your questions it absolutely gives us a goal on where we want to go and where we want where we want to set that expectation where how we want to help these teachers and to lift these students to where we need to be that that has to increase and just kind of clarification meets um approaches is passing so that doesn't mean that that's the number that passed correct meets means that they can go on without a lot of intervention there is a step below that that's approaches which is passing but that means they need intervention to continue so i just didn't want you to think those were

066like our passing numbers that's the mates numbers well that's always the goal is for 100 of our kids to meet or master within the star however we have to set small goals and goals that can be achieved so that's why we're doing that in increments per year up into 2025 and that's why the state of texas has given us to 2030 to get to 60 meets however um we do have a lot of categories that we when we were setting our goals that are already at the 60 percent of meats so when you look at some of our subs because we're also looking at this with our subpopulations with each one of our student groups and we do have some student groups who are already at the sixty percent meat so we're pushing them to

067go even higher than 60 percent and the state says that we we are supposed to hit 60 by 2030 and we're already there in 20 you know 2019. our you know our our star scores were already there in 2019. so there are a couple of areas that we need some growth and we can always do better but there are some student groups and some areas that we really excel at and so we're going to push those groups as far as we can i think by 2025 we had some groups as high as being 85 and 90 percent so by 2030 if we continue that trajectory we certainly can set goals of 100 so but all the children now are not in 2030 and won't be here so i guess i missed this yes and so

068what that's the hard thing too within our data is each year um as we compare students and as we compare data if we're comparing third grade to the third grade of the next year that's not the same it's not the same student so you're correct and sometimes that's what makes data so difficult sometimes we're not comparing those same kids however within the star we do have growth measures where from year to year we can measure their own growth from year to year not just do they do they pass or not we can look at are they growing from year to year as well any other questions just clarification too it's not like she randomly pulls those comparison groups when the state pulls them it's like people with the same demographics that we have so it

069pulls those that's why she said some might be from the austin area and things like that it's a demographic pool yes all right okay thank you any questions for curriculum before when it's time it's time yeah i just want to make sure y'all didn't have any more questions for curriculum before we moved out of the curriculum part none okay all right if we could have miss chandra jones up for the school and family services update good evening happy new year happy school board appreciation month i appreciate everything you all do for us i just want to give you a brief update on what's happening in school and family services this year let's talk about mckinney-vento students these are our students who have been identified and certified as homeless and to date we have 67 students

070that fit in that category our foster students we have 61 students who have been identified and certified as foster this year identification identification of mckinney vento and foster student involved some very specific criteria and documentation i put a plan in place with each of the campus teams clerks and registrars to contact me directly when a family is registering and needs are assessed instead of having families travel to me i would like to travel to the campuses to certify the students and to ensure that the school supplies and standardized trustees are met on the campus one of the major areas that we're decentralizing is our closing supply closet after discussion with the principals of the last two principals meetings we decided that it would be beneficial to have various clothing sizes and options for students on

071campus as well as me keeping some of those closes here closed here with me at central office we're going to do the same thing with supplies i'm going to send supplies to every campus and also keep those here and every campus which includes little hawks the cte building the aap everybody will get clothing and supplies but i will also have some here um my goal is to have that piece completed by march 12th which is the friday before spring break and so i have enlisted some help and we will get those things taken care of a couple weeks ago i think it was two fridays ago i was over at the cte building and we were able to give cosmetology students they had need for notebook paper pencils and folders and so i was able

072to give those classes some of those things that they needed at that at that time also have another area of students that we call students in need they may or may not be classified as a mckinney-vento or foster this could actually be any student who's in need they may have fallen no hard times this year parents may have lost a job or something like that but counselors are really good about calling saying you know for instance we have a student who needs help with a cosmetology kit is there anything we can do and we have a committee it's usually myself counselor the teacher and one of the campus administrators and we research we look at the needs and we make a determination if we can help them or not most times we can but if

073not we also do offer resources or other ways that maybe the family can you know get some assistance um and as far as the contact piece of it all the counselors all the campus administrators have my contact information my direct contact information even on my business cards all my information is there including my cell phone so if anything happens after hours or you know off school time i can be reached at any point i wanted to make sure that my cell phone number was available when we were getting those business cards made this year y'all have any questions about students in the mckinney-vento foster have a question i don't put you on the spot but what the kid that's homeless the student that's homeless what are the requirements to enroll that student into our district

074do they have to did do they have to be staying with somebody that's in the district or no how do they get into the district not necessarily um typically they aren't living if they're living with somebody who lives in the district we would typically call those multiple residents and that's a whole other enrollment process typically they don't live with someone they can they could be doubled up but this means that they have nowhere no place to live or they're living in a shelter or they're living in a motel or in their car right so that's that's really the difference or it could be a youth who's unaccompanied by any guardian any parent um we we've had that happen here in the last month or so where a relative has acquired um guardianship and not not

075legally but has her cousins have been placed in her home so they're considered to be unaccompanied youth at this point because both parents are one parent's incarcerated and one parent is we don't know okay so what's the turnover so every year we reevaluate that if they obtain shelter basically for six months they're really not considered homeless after that so every year at the end of the year we'll reevaluate that and ask them for you know if there have been any changes in their residence sometimes we can carry them over if they're they're extenuating circumstances but typically at the end of the school year we'll reevaluate the status of everyone out of those 67 sure well that's a great question and honestly out of these 67 so far they've been pretty stable typically the foster students

076move in and now we've had a lot of movement with them but with our 67 foster students we really haven't seen that movement and i suspect covet has a little bit to do with that thank you i got one the one thing about the clothing you know the one thing about the clothing was uh there's a lot of people that need that help but they don't want to be identified they want to keep anonymous how is that going to happen on the campuses well honestly mr knight that's exactly where we get the request from is from the campuses yeah but those requests may come in to be private and have an understanding that they don't want to pass through that school you know asking for help and everybody else knowing about it and that was

077that was the one thing that with all of one location that person can come get the supplies they need without being identified well i let me let me talk to you from my previous principal hat had we don't discuss people's needs publicly typically the need will come upon enrollment when our registrars are enrolling parents and families typically the phone call will be made to student and family services that you know we have a parent that needs uniforms it's no different it i think it's more of a concern when they have to come off the campus to get it that's just in my experience as a principal we wanted to make sure that we had things on hand so they didn't have to go to another place we i don't want them to have to come

078and find me where i am when i can come to them if they don't have it on the campus i don't mind going to them that's just the service that i would like to provide to show them you know customer service great customer service from red oak isd but i don't i don't believe that any campus is putting information out there about the needs of people if they're coming especially for if they're coming from our counselors or our pain pings and registrar people nobody's really putting it out there publicly typically it's between the person that they call and the person who can provide yeah we just got to keep it confidential absolutely at the utmost absolutely all right and i just want to give you a couple more updates on other things that are happening

079connect with kids update we had 425 professional development participants this was through december 18th we've had 236 new accounts created 353 session interactions with an average of people standing on those pages nine minutes last thursday we had our january north texas food bank mobile food pantry which we moved here live oak is doing cova testing and we just did not want to interact so mr frills and i worked out a map and a strategy and it worked extremely well we served 480 students 940 family members 198 different households 9 600 pounds of food and all donations were given away by 6 15. i think that might have been a record for us we will have the next mobile food pantry here february 18th and we're going to start it at 4 30. and i just

080want to say that the location was very convenient and i really need to give a really loud shout out to vicki barr and student nutrition they had room in their warehouse for us to to store all 10 of those pallets that we had and so they didn't have to move anything around they just had room in there so i really appreciated it and i think people who have worked the mobile food pantry before would be able to tell you that it was so much more convenient walking out of those warehouse house doors to those cars instead of going down the slint at live oak and all that it was it was great what time will that start 4 30 but if we're ready to go before then and we'll we'll start serving up people at

081that point um we have a full-size refrigerator that we utilize for practical parenting in the past when we would have practical parenting meetings and so that was used to store snacks and things for the the kids that were there we haven't been able to do that because of covet and there was a need the junior high field house full-size refrigerator has gone out and so we are loaning them that refrigerator until they can get it fixed or get it replaced and then we will bring that back to storage also our cosmetology cosmetology classrooms need a larger screen to view some of their webinars and zoom meetings and so we have one of the big screen tvs that was practical parenting we're going to loan that to cosmetology until they can get another screen so they

082can view their webinars and zooms and we're partnering holland meadows pastor david johnston has reached out and he's wanting to give us some assistance with school supplies and other needs and so i'm going to be partner partnering with him and then the ada lambda lambda chapter of omega soft opportunity is sponsoring a blanket and coat drive and we will be the beneficiaries of that coat drive in blanket drive and so i will be meeting with those members to receive those donations soon right any question thank you thank you thank you and next up we have a red oak the police department update g pacifica good evening i was asked to provide some updates on some specific areas so we'll uh go through that it's a pleasure to be here and again congratulations on school board

083month uh on staffing we'll jump to it uh we currently have seven officers eight with me and we're still short three that was as of january 13th the assignments that for a week we had pretty much everybody at a school but we had an unforeseen issue occur friday and we had to move officer rosenblatt from shutman over to the middle school for a couple weeks to fill in there so but after a couple weeks he'll be back at shopman and we have one at every campus still working to full fulfill some other vacant slots we have three vacant positions we have been posted since the first of the school year we have a little bit of difficulty attracting candidates we've had some with back background concerns some are fit issues and then the compensation piece

084with calendar days is a problem on the annual side as well so those are some of the things we've we've run into i will say that friday we did make an offer on a candidate who verbally accepted so that's in the fingerprint process and the rest of the hr stuff so hopefully that'll continue to be positive and we'll get someone else on board maybe generally the fingerprints is a delay right now because of kobe but hopefully three to four weeks we'll have somebody uh in one of those vacant slots so that's where we are now um so hopefully we'll get some more candidates in and be able to interview and get through the prop get through the process favorably but that's just the update that we have right now so i guess i can ask

085anybody any questions on this piece before we move on ideally we have two at the middle school and two at the high school and then when you have one that has the ability to be mobile or actually do stuff around the office as well that gives you a little bit of flexibility but with covid being around 50 to 60 percent of the middle school in high school right now we're okay it's just as numbers go up you really need a couple folks at those campuses any other questions in this area other agencies as well are having issues attracting candidates it's it's a different time in law enforcement so you know obviously everyone's facing the same kind of pains that we are to some respects okay uh one of the areas that i was asked to

086talk about is just the interaction of officers on campuses programs and things like that obviously we want to develop positive relationships develop enhance trust build partnerships with with our students with our staff you know it's been talked about coba just causes issues that some of the previous speakers today have talked about that so what we're doing right now is truly just casual contacts uh the lunchroom transitions during between classes playground areas for the elementary school just being visible we talked about covet a little bit it just limits that personal interaction the social distancing the virtual learners we really don't get too involved in the classrooms just try to limit exposure as as much as we can so it's just it's difficult that has caused difficult difficulties for us being able to do a lot of

087stuff we you know prior prior program safety patrol flag crew the partnership with reach swat was a new program i think they started last year which was kind of a takeoff on an older program that was here at the district several years ago when my kids were here and then rab rad itself but all of those with the with the district's restrictions on extracurricular stuff we just those are all kind of limited or not being done right now so again code's kind of been a a killer for a lot of things programs interactions hopefully we're seeing a lot in the future and being able to re-up those programs but also you know next school year kick off with a bunch of different type of things too where we can build those relationships and and you

088know do different things that you know get the kids to buy in so again we would like to be able to do more but you know we just have some limitations not only with staffing but just also with with code and those things that come with that for the benefit of the people that uh don't participate in education all the time when you're speaking of reach what are you speaking about that's a program that's a contract i mean that's a affiliation miss knight is here probably could speak more to that than i can at this point but i've talked to the person i was introduced to her early on that runs this area i know miss knight is now on the board but that's through the some of the districts in the county utilize the

089reach program for educational and preventive type programs it's just it's kind of been on hold they're doing a lot more stuff virtual this this semester and the the interaction on that it has been more limited across across the area i know that uh at the high school the impact impact there was a meeting last week and our officer over there attended and he he remembered last year being part of that and the the place was full and i think they were down to a handful of kids again all of that just has to do with the covenant and the number of kids at school and then limiting the exposure and what is swat swat is a program that developed last year it's uh students working as a team together so that's that program it's kind

090of a takeoff from the old program that was here many years ago and just added to that but like i said we have not done that at all this year that started last year rad is a rape aggression defense so for the meetings like impact the kids who are virtual have an opportunity to call in okay all righty i think that's it all right moving on uh just some activity to date uh specifically more geared toward the drug investigations that was a request for the for the school year to date we've we've been involved with 12 investigations and i kind of put the different topics there across the campuses that would have been affected uh kate had one campus or one investigation early on everything else is generally getting toward the high school or the

091middle school the dispositions or the statuses pretty much the most of the cases are are handled administratively a lot of those will include class c offenses and we'll we'll talk about that in just a minute we did have one felony criminal charge that we did file at the high school i believe we currently have two cases that our investigation actually just occurred on friday so those are still early on but it'll kind of give you a little bit of a example of what we're facing or you know what we've dealt with this year again 12 cases since august that there are 12 investigations we've been involved in uh the the trends we're seeing are more of the vape pins that's probably that's about 50 of our investigations today have to do with uh vape pens

092uh thc was the one felony case that we filed from the high school was was they pinned then sometimes it's nicotine that's in there uh or it doesn't meet the standard so those type things are handled administratively marijuana-wise we we have two cases from that are still under investigation last week at the middle school paraphernalia we've had a couple cases of that again that's a class c offense 40 42 of the 12 or class c offenses i will say on marijuana cases we have to do a lot more now than we used to to follow case because of the law change a couple of years ago you actually have to get sent to a lab the state currently still has no lab that does that so we would have to take private pay a private

093pay lab there's one in arlington that we would have to take marijuana to to get it to make sure it's not him there has a distinction between hemp and marijuana now because of the state law change a couple years ago i mentioned uh class c a couple times i would just and i think y'all talked about this past but for new members in 13 the education code changed law change and it basically doesn't allow us as law enforcement and the schools to issue citations for class c offenses so basically the law specifically says a peace officer may not issue a citation to a child who's alleged to have committed a school offense well if you stop there you would think school offense or school rules but a school offense is defined as an offense committed

094by a student enroll in a public school that is a class c misdemeanor other than a traffic offense committed on property under control and jurisdiction of the school and that's in the health and safety code so just to show you where that's coming from on the class c side and then i wanted to make sure senate bill 1707 was a couple years ago like i said the the one before was 13. a couple years ago it prohibits it kind of limited things that school-based law enforcement could do we're basically restricted from routine student discipline or administrative tasks we can help as us when i say that we can assist or be present to if there's a threat of a potential threat of an issue uh we can be with administrative staff but they have to

095take the lead we pretty much can't contact students if it's unrelated to a law enforcement matter but casual contacts doesn't apply so i just like to say a couple things i want to make sure we were all clear on as far as when we do our jobs what we can do what the law allows us to do any questions on that so a lot so you'll see back under i'm sorry but on the previous you'll see where i said a lot of stuff's handled administratively so stuff that falls under those areas we work with the aps or the principals but then administratively they handle any kind of disciplinary that comes out of that criminal justice that's the miss sanford and i have worked she's going to i think provide on that so you want me

096to finish if you want to go ahead okay so i had a quick question on back on the on the part here that follows under class c where does that escalate to the next level and where we have concerns of um whenever you fall into things that are distribution and how are those items handled distribution would fall above the class c level so if we if we can prove that a person is is distributing or selling or in that way that would fall above a class today i brought eight vape pens to school and i was selling them throughout the in the restrooms or in the lunchroom or whatever that would be the bait pins if they do not contain of an amount of thc if they're class c or below i would have to

097research on that i think that unfortunately would still follow an administrative but my gut reaction would be i'd without going back and referring to the book but i think that would be the case now if it's got felony amounts thc above the limit that's a whole other story but if we a lot some of the vape pens they've been nicotine when we've tested you know that's that's falls under it's restricted to have in school it's classic misdemeanor for possession of tobacco by the minor but again it's classic misdemeanor so distributing those to the kids if they're if they're a class c amount i think probably would still be a class c but i i can check that so when whenever we're discovering these things and we can send it to be tested um and we

098have on a couple of occasions i mean like i said we had the one case at the high school early in the semester and at one at what point does does it roll over for the responsibility not necessarily not only of the student but also to the to the parent and to the guardian where there's some accountability and it rolls up to you but on the criminal side i mean we would have to be able to i mean a parent i mean those are case by case but you'd have to be able to prove a lot like your parent knowingly allowed the child not only provided the child or something like that most of the time you're dealing with the child because they're the ones in possession unless you can work backwards and iron clad

099be able to prove that gotcha okay thank you the final thing i was asked to address tonight was canine options i know that last year i believe there was a canine with the with the district that we had internal to the district that we no longer have so options to address the for canine use is you could go back to using or to to acquiring a canine uh i've talked to the local police chief through a through a foundation here locally you can get a canine itself donated to the district for free but nothing's ever free you have training that comes along with that that's about 3 500 which is actually pretty reasonable and it's local so that that's good as well so you would have to deal with the uh the hotel and all

100of that but with the kind of there's unknowns that sometimes a lot of times we forget about with k9 programs is you have continual training that's got to be documented because you have to make sure the doc the dog takes care you know keeps keeps trained and in the detection and that the handler keeps trained that has to be documented there are also a federal wage law requirements as well that sometimes places that have k-9 programs the oh well the k-9 signed k-9 officer signed a piece of paper saying that they wouldn't charge the agency well the paper isn't worthless for a canine program you have to allow the handler to take care of the dog so on days off that's an hour or two or whatever that is you have to let you have

101to compensate them for that whether it's comp time overtime you reduce hours whatever but you you have to do that it's part of part of the federal wage law so that that's an issue that you deal with um it look to me especially with our current staffing uh it limits the resource so if you have an officer that's a k-9 officer as well that's what they're doing you know yes they'll be assigned a campus but they also have the the responsibility of the dog throughout the day so i think it limits your resource as far as what they daily can do and then you have a liability of having a dog i would not espouse that we have a dual protection dog a dual uh a dual dual dog which is usually handler protection and

102drug i would only do drug if you're doing a local because you don't want an animal to that's a that's a handler protection just because they're around students and you have students that have special needs and may not understand the approach of the dog so i wouldn't recommend that but you still have a liability with a dog even if it's just a single purpose drug detection animal so those are things to to think about uh the positives obviously you have immediate access to the animal and truthfully they're good will positive representations to the department you can do uh things at the schools especially at the elementary level they love they love the animals so you you have those positive to come out of that i will tell you on an immediate need you know i

103mentioned that as a positive if we had something that was an immediate need i mean we do have currently access to several local agencies that have dogs that we could contact i will say that you're not going to want though most of the dogs here dual purpose so you wouldn't want them in inside the schools from what i talked about earlier but i just want to make that point you have another option which has been used here in the past which is uh use a private contractor we have a past relationship with interquest detection canines and more texas it's a i did talk to them and that's a ballpark and it's probably that's probably a little high but i'd rather be a little high than than low usually they what they propose is 10 to

10412 visits the reason they really like 12 is usually there's 10 months or so in a school year so you know if you do 10 and you once every month that kind of becomes the habit and kids start to understand that and so 12 kind of you can mix and match of when you would want them to come and they work with you on that the three places that you would probably concentrate on middle school high school and daep they would do parking areas common areas they can do random rooms there are guidelines that do want to make a point whether it's a law enforcement dog or a private dog you cannot search an individual with with with a with a dog you can search backpacks you can search free airsmiths sniffs on cars common

105areas restrooms and all that but you can't you can't do individuals positives for a for a contractor experience company that's been utilized in many districts uh this particular one i will tell you is that have a they've serviced over 150 districts in the north texas area across from east to the west so you haven't uh you have the immediate access to our staff so they're not tied up with an animal if we had our own and you have no you know the fixed costs with what it costs for them to come out you don't have veterinary visits which is some of the things that you would have with a k-9 program training time care time and all of that i will also say as a private agency entity they can provide the district actually with

106more services because there's challenges that face law enforcement we will restrict restricted on when we can do searches there's more more restrictive guidelines than the private contractor can have uh and then finally most canines for for for law enforcement they're trained on the big four cocaine heroin marijuana and methamphetamines private contractors like this particular one that we've used in the past they can do alcohol they can do prescriptions and other things that would be violation of the school rules where in law enforcement you wouldn't be able to to search for that so um that's you know that's that ends my presentation we you know obviously have further future discussions on where we want to go if you ask me for a recommendation today i would look right now to go toward the private side one

107because of our current staffing and two like i said they have a history with us it's positive history and they can do a lot more than actually law enforcement could so what's the availability of having them on on an annual basis to to be on contract for us well actually when i talked i reached out because i had was told that we had the prior arrangement or relationship with them and i found out we they don't even require contract they they said many of their current clients they're not even seeing because of limited numbers in the in the district so they've been contacted by districts saying hey we're not needing you right now and as obviously as a detriment to their business but they they don't require contract they're saying okay they're working with the

108district so i mean to me what they do is if you want to engage their service they do come out they look at they look and then they make recommendations and from the recommendations you agree on what it is you want them to do so can we check and see with them what our availability and what a cost would be if we had them as a as a year-round service daily to be here to be here daily yes okay i can do that i don't know that might be about i hear i hear of stuff yeah on campuses i've had two of the three deals that you said we would mainly be at which is the middle school and high school we need to and this comes from a personal from a personal place because

109i i was i come from a family of users and i want to stop this at the lower levels so these kids don't go through this stuff and they're able to break the tie that is there at home and their their get away from what when they're being watched is at home whenever they go to school that's when they're using or that's when they're distributing or that's when they're they're they're escalating those things i think i think we could address that with them i don't know one i don't know that daily long term would be financially feasible but to address a specific issue they may come more than normal to begin with and then these two because i mean once once you start bringing the dog out once you start finding things and dealing with

110that whether it's through the law enforcement side or whether it's through the administrative side um and actually should be partnerships if you have kids with issues i mean it should be councils it should be whoever to to stop the problem i mean throwing the child in juveniles probably not solving the issue it's how do we solve the global problem but what i'm saying is you could probably partner with whether it's them or somebody else and say hey we really want to hit this heavy to send a message to to start making some correct correcting to some behavior but then i think you can back off like they do with the rest of the districts around it that because then it becomes we don't know when they're coming so we're just going to stop doing doing

111that that's that would be the goal obviously is for you don't want you don't want the students who are very intelligent to say okay we know they're coming this week so i i actually talked to mr frills i think this specific company was when he was at the previous district and they came two days in a row and that's shock waves well that things like that you could do early on and i think you would probably start correcting some problems awesome thank you any other questions just the other thing if it was a 12 12 month visit you know per year and we see middle school high school parking lot areas you know dap all those areas is that random spots that they would just hit they'll run the whole lot generally on that okay

112but that's more detail that once you know if we want to move that full move that way when whenever i would meet with them we can address you know okay because they come and they assess and then they give their professional experience like i said i was reading the flyer that i just pulled off their website today and just it's a there are this particular company is at different places around texas this is the north texas one and that north texas one alone has over 150 districts basically they said from abilene to tyler so i mean all across the state all the way up to oklahoma so i and and from what the people i've talked to locally you know because again i wasn't here so the local you know it sounds like we've had

113positive success with this particular company and i feel the finance government like this we already have a relationship vendor-wise [Laughter] so so so before you go ask them for a quote from procedural standpoint we can't just ask to go get a quote right so we can put on the agenda for next month we discuss it how we want to proceed and then whatever comes from that that's what we'll relate to i agree yeah i know i understood that but in the interim period i you know like i said i just reached out for this presentation i probably will reach out at least meet with them myself to get more of an understanding of their services but i think it needs i think it needs to be a formal a board action if that's something the

114board wants to do then we need to yes sir put it on our agenda and and uh act on it thank you and again uh these were the specific areas i was asked about obviously anything else in the future you would like just work with ms sanford and i'm sure i'll be happy to be able to address whatever and i appreciate the time thank you thank you thank you yes um on the jj aep um we've been working all the ellis county superintendents with the county ever since i've been here uh trying to get the jj aep lined out and it's just kind of been coveted kind of shut things down and and things just have not rolled out uh we're working on trying to get a partnership um dr johnston mr frills myself we've

115met with all the other ellis county people too and it just kind of went stagnant and there hasn't been any action by the county on going forward with that we were notified last week that we have a new person in charge so we've got a new leadership on the juvenile board it's going to be judge bob carroll he's going to be the new one if any of y'all would like to reach out to judge carroll and everybody's very confident it's going to be a good change as far as getting the jj aep rolling they had their first meeting last week so we're hoping for an update and to be able to meet with them in the next couple of weeks so that i can really give you a good update and the facility as far

116as the room is there the county has it to provide it's just getting the information on how much each school district on the mou is going to be contributing because the teachers will have to be hired administrators will have to be hired curriculum will have to come about so that's the piece that we're all trying to get together how much are we going to be paying per seat that we're going to be reserving in the jj aep so hopefully with new leadership we're going to get that rolling so and i'll just say so pay and proceed it means that we would have so many slots that we could yes yes and then you could actually have more i mean but that would qualify us to use those spots and if you you know if you

117had more you can actually use them as well but that guarantees us so many spots absolutely so we're hopeful too i know everybody's tired of meeting and not getting answers so we're hopeful that is going to come about i just have a couple of things i know that we've kind of run along on the superintendent's report so i just want to kind of give you just a quick update on some coven numbers um ran our report for the day and and right now out of 863 staff we have 10 active cases and out of 5 978 students we have 26 active cases so our percentages are still staying very low we're proud of that now are these cases are these just positive tests uh they're positives those are active positives yes yes when they when

118they report a positive then we update our dashboard that's correct they're positives we don't know if they're sick or not they just yeah that does not mean they're symptomatic strictly positives uh as far as the we were talking about face-to-face and virtual we're 61 face-to-face 39 virtual so our virtual is coming down a little bit we're working with curriculum and with the principals right now because the state is allowing us to file an attestation to bring students who are failing back to the classroom so we're working right now to try to get some of that information together that we'll be giving to you of course there are all kinds of things that curriculum's working through as far as medically fragile there'll be some exemptions on that but it does allow us to bring those kids

119back so you'll be hearing more of that in the future because we are hopeful to bring them back february the 22nd okay february 22nd is when we're hopeful to bring those and we're going to get that information out to the parents in plenty of time so that if their child is failing and they don't want their kid to come back to school they have a they're going to have several weeks to get those grades up and where they won't qualify for that so that a couple of just things i'd like to recognize we did have our campus spelling bee winners and uh we are going to be participating in the ellis county spelling bee at waxahachie high school saturday february the 6th at 9 00 a.m is when it begins and we had red oak

120middle school alejandra ramirez was our winner and wooden gwen thomas was our winner shutman chloe jackson was our winner roe gabrielle cavallini was our winner and shields kellen mcanally was our winner and in eastridge daniel smith was our winner so we'll be participating in that again on february the 6th at waxahachie and one other recognition real quickly was that the educational results partnership erp they recognized outstanding campuses and they recognized 943 campuses in the state of texas this year and eastridge was one of those who was recognized so we're very proud of eastridge for that and it's just getting students to the grade level and beyond is what the recognition was for so and that is all i have for my portion of the update any questions for me okay that's it all right next

121we'll move into our open forum we now move into public comment session of our agenda the board welcomes comments from citizens who have completed public comment forms this evening which are accepted prior to the start of the meeting are not transferable to other speakers please be advised that the information shared in public comment is the opinion of the individual speaker not the district two minutes per person have been allotted for public comments please keep all public comments related to school district governance and operations if you have a specific concern related to an employer or the district or a specific student issue you are encouraged to utilize the district's grievance procedures providing the board policies on the district website finally remember the board may not discuss or act upon any issues that are not properly posted

122on the agenda at two that signed up when i call your name if you would please come to the to the microphone state your name your address and the what you'd like to address i have miss alan linehan is that right alice hello my name is alice linahand and i actually live in argyle isd and i i wanted maybe my time won't start but i just want to commend all of you and the curriculum director i can tell sitting back here that you care and i appreciate that i'm with an organization called women on the wall and my area of expertise is in 21st century education reform i've been studying it over 10 years i have a couple of important questions you as school board members must be asking as you look at the district's

123strategic plan plan 2023 goal 1.2 to equip students with social emotional skills that prepare them for post-secondary endeavors it sounds great but you need to ask yourself what are the social and emotional skills does a student who graduates have the ability to get a good job in the future because they can read well and write well and do math or because they're conforming to values and beliefs of organizations like bm blm and the lgbt agenda what does social and emotional curriculum look like in red oak rsd tonight you received the curriculum update and it states that teachers will continue to attend the ap institute to align their honors courses with the ap courses now i want you to understand that the college boy boards s-a-t and ap they own the copyright like was said their

124assessments and conceptual frameworks can be described as transdisciplinary in their purpose transdisciplinary is when the function of the subject matter concept themes in the syllabus and course frameworks are used to guide how a student views the world the technical term commonly used as lenses effectively these lenses become the values attitudes and beliefs the students are to be taking away from the curriculum this is just a start of the questions that you need to be asking you need to see the actual curriculum frameworks and the content that is being used in the classroom across texas school districts have been using their strategic plan to drive organizational transformation i'm gonna have to stop you and i'll give you an extra 30 seconds okay uh to can i do i have 30 seconds or do i give you

125an exercise okay so i encourage you to read the rest and i'll answer any questions i know it's on the agenda for 5b so i don't know if technically you can ask me questions or not okay thank you we can't ask questions no okay i need to catch your question ms sheila domstead and don't start the clock until they start their presentation let me get adjusted please can you hear me we can hear you um i'm sheila domstead and i live in the red oak school district i'm here as a citizen to speak out against social emotional learning and critical race theory and all marxist curriculum indoctrinating our children today those behind imposing critical race theory on our schools claim white especially white males are racist therefore claim our institutions laws and history are racist

126anti-american groups pushing these lies lies such as black lives matter believes the constitution is a white man's document written for white men therefore it doesn't apply to them nor do our laws in other words because all whites are racist whether they know it or not all of society can now be racist towards them and it will be social justice i don't even know how to describe a mind that can make this stuff up and believe it to be true yet it's being forced on all society including our children and it's coming to red oak what's the goal division plain and simple marxist communist ideology will not stand with a united america subversive anti-american and anti-christian groups are trying to destroy our nation from the inside out this was promised over 60 years ago and we

127should have believed them they've infiltrated our education government and churches changing our culture removing our history making christianity irrelevant destroying the family collapsing our economy and taking away our liberty now we are on a runaway train these groups are after the hearts and minds of our children and will use any means necessary to accomplish their goal these predators have no shame you can't say you love children and fill their minds with poisonous lies thank you thank you all right well next we'll move into our action items first we have the consent agenda is there anything that anybody wants removed entertain a motion i move that we approve the consent agenda as presented second emotion what's up mr knight have a motion by miss peterson the second one wish tonight all in favor say hi can

128you oppose same son passes six so next we're the consideration approval general election order for the red oak independent school district i'm sorry i skipped one consideration approval of annual investment report dr bill johnston thank you within the board book you do have the annual investment report and i'm just going to highlight a few things at the in the end result is that the board has to approve the list of investment opportunities investments of public funds are governed in texas by section 2256 of the texas government code investments must comply with the public funds investment act and you'll hear that term quite a bit as well as other federal state and local statutes and regulations investment through the public investment public funds investment act they should be made in accordance with written policies and procedures

129approved by the school board which they are the board must review the policy and search strategies annually which is the purpose of this evening and the investment officers myself and sandra king within the business office must have continual education and training and that's every two years and businesses who engage in the investment transactions with the district must review the district's policies and conform to them for the investments the school board must review revise and adopt the qualified brokers to engage in investment activities on an annual basis the court must also provide quarterly investment reports and they must be in accordance with generally accepted accounting principles they're actually provided to the board on a monthly basis within the financial report and a formal annual budget review should be conducted by the independent auditors which does take

130place the improvement the approved investment types are listed here the one that red oak participates in the most are the public funds investment pools and there's three that we participate in lone star investment pool tex pool and tech star and here's at the end of june 2020 majority of the funds were in the lone star investment pool there's a few in text pool and tech star and there others were during the year but at the end of the year since most of the state revenue coming in and our expenses going out or through the lone star investment pool we transfer everything to that near year end so 99.9 is in the lone star investment pool the distribution of the funds between the different funds of the district the general fund the student nutrition and debt

131service fund a question that might come up is why is there 6.5 million dollars in the debt service fund the reason for that is the debt service payments are driven by tax revenue tax revenue comes in december january and february but the payment for the debt doesn't occur until august so that's accumulating the revenue to pay off the bonds for that year which takes place in august also within the in this at the end of june 2020 the general fund had 1.5 1.5 million dollars from the ag barn construction project that hadn't been paid they've been paid out now but that's why there's that money there at the end of june here is interest rate comparison from the the metric is the 90 91 day t bill as you see the first public pretty much

132all of our pools are higher than the 91 day t bill the first public from probably february through june was a little higher than the other two pools also included in the document is the investment policies there's two one legal one local both of them are policy cda they were last updated back in november they're not there's no recommendations to have those approved at this point are updated at this point the recommendations that are in the investment document is to continue to review the investment strategy remain with the investment pools that we currently are utilizing monitor the market for allowable investments as well ask the board to adopt a list of qualified brokers those are on page 39 of the document and make sure the investment officers are in compliance with the proper training because

133there's a list of those independent providers in this document as well so that's pretty much all i had this evening regarding this again the main goal is for the board to adopt the investment any questions anybody have questions most schools most districts uh put money in the same same pools yes yes sir is that controlled by who there are they're privately owned publicly uh they're more state involved i don't want to say they're state owned but they're involved with the stuff that's kind of my question i mean you get you know your interest rates are super low right so yeah okay but unfortunately i think most rates are right several years have been low sure okay entertain a motion for this i move that we approve the annual investment report or adopt the annual investment

134report second we have a motion by mr p by miss peterson sorry a second i missed mr sebring i once missed both of them all in favor say aye aye any opposed same sign passes 6-0 now we have the consideration and approval general election order for red oak independent school district trustee election on may 1st 2021 yes before you you have your order of general election for red oak isd uh that is to be held may the first 2021 for the purpose of election of two board of trustees places six and place seven and uh the administration recommends that the board approve the order of election calling a general trustee election we just need to look at that one reference and yeah let's see if we can correct that it's just a reference to the

135election code yes okay we have a motion make a motion that the board approved the order of elections calling general trustee election the motion monster night segment mr sebring all in favor say aye hi nfl samsung pass 6-0 consideration approval joint election contract for election services with ellis county yes and you have before you an agreement with ellis county election department to conduct the red oak isd may 1st 2021 regular election and that reference that miss story made is uh on page 88 it says all parties agree to comply with section 2270.002 they left an o out of that that should be 0.0002 and i will make sure that we get that to the elections office so that can be corrected administration recommends the board approve the joint election contract for election services so in

136our in our motion let's include the change so it's documented that we are going to change that is included now she'll work to get that yes that updated so i need somebody make a motion to make a motion to board approve the joint election contract for election services with the modification modification 2270.002 on page 88 and we'll have a .0002 thank you thank you second we have a motion by mr knight second bomb miss peterson all in favor say hi all right can you put samsung pass to 6-0 consideration approval of tasby local policy update 116 in stanford yes and you have before you the policy updates with explanatory notes for tasby localized policy manual update 116. there are several that are updated some that are added some that are deleted but all your explanatory

137notes are there and the cabinet has all reviewed and anyone who is pertinent to those changes has reviewed those policy updates so the administration recommends the board add revise and delete local policies as recommended by tasby policy service and according to the instruction sheet for tasby localized policy manual update 116. what is the possibility of the board since there are numerous changes there what's the possibility of us ever having a workshop so we know what we're approving i mean you tell us it's been approved by people we've authorized but that's an extensive it's very extensive and the policy should have been uploaded to you where we can pull out any questions it shows the actual revisions in there and the explanatory notes is probably the easiest way to look through there so you can see

138that so we could always do that you know we could do it on any updates we could do that i just think it's kind of interesting that the board approves things that are so extensive and so uh important and we've really not i mean we've seen a thumbnail right right and we really don't have an extensive understanding of that of the changes yes ma'am we definitely can do that so in the future i'd like to see us have a workshop before we approve this because this is way beyond just everyday changes we'll probably need to go ahead and schedule that for next week if we do that because the updates already take effect in january yeah so if we want to if you decide to postpone we'll need to go ahead and do a workshop

139next week on those that's my comment i'd like to see us know what we're approving because it's legal and extensive and not just minor so is that your motion i would like to make a motion that we uh delay this and we have a workshop so that we understand what we're approving darling yeah my my mike and i you know we have a lot of fun together so the rest of the board we can table it we don't have to really necessarily take a vote on we can table the reaction that's what you desire that's great it's okay with me whatever they want to do okay we can table it too i'll schedule one for next week we'll have a workshop okay so we're going to table the item until we do a workshop and

140go through the the changes and we'll put it on the agenda for february actually we can we can approve it after the after okay okay next we have consideration approval task resolutions extensions extension of leaves of leave now this is going to be two resolutions so we're going to do each one separate okay as most of you are aware the family's first coronavirus response act which is known as the ffcra entitlements expired on december 31st for school districts this change could have a significant impact on employees who are instructed not to report to work due to quarantine or sick leave we also want to make sure for the staff who are on campus that we also keep the health and safety of our students and staff at the forefront of our decisions because of this

141we have provided in your packet tasby resolutions regarding extension of leave for employee quarantine and employee sick leave during an epidemic providing additional paid leave to all employees who are instructed not to report to work who may suffer a loss of pay does serve the the public purposes of protecting students and staff should federal leave become available the leave in this in these resolutions would expire the administration recommends that the board extend provisions relating to extension of leave provided a staff member shows cause for exclusion from work that cause is we actually have them provide us the medical certification to affirm that the things that they're providing are meet those criteria so if you have any questions we'd be happy to answer any for you and this is for someone who is ill um there's

142two so if you're ill or you're required to quarantine well those are two different resolutions and i'd like to handle those separately okay and so you have in your packets you have the resolution the first one is page one and two and the resolution is for the board regarding extension of leave for an employee who is required to quarantine so that is your first resolution and then your second resolution is page three and four and that resolution is um regarding um extended sick leave should they become sick okay does everybody understand that first one we're going to talk about your quarantine you have to quarantine not necessarily sick yeah and the second one will be the extended sick leave so and we're using contact tracing in order to come up with those that we are

143asking not to come yes so i don't support that does this does this align us with surrounding districts what they're doing yes um we actually tazbo did a survey and in the survey they asked the districts if they would be providing a resolution different districts are doing different things the majority of them are all providing a it was about 76 percent are providing the additional resolutions some of your smaller districts just said they can't support it okay well we're sending people home that are not sick and we're sending children home that are not sick and i don't understand that i do understand sick people and they definitely need support but just to send people home there are parents that are getting tired of their children being sent home when the children aren't sick and and

144this is due to contact racing so okay okay we have a motion for the first one has been quarantined we have a motion for that resolution i move that we approve the tasby resolution concerning extension of leave for employees required to quarantine second we have a motion thomas peterson a second by mr sebring all in favor say aye aye any opposed same samsung i don't approve of that okay that's no motion passes 5-1 the next motion is for extension of sick leave you have more to discuss do you um no it's okay so we entertain a motion for that i moved that we approved the tasby resolution cons concerning extending sick leave second motion by ms peterson in a second by mr sebring all in favor say hi any opposed same sign motion passes 6-0

145that is the last of our action items in the package you'll find information items athletic report campus reports now we're going to go into our facilities workshop mr frills well good evening i'm going to tell you i'm not doing a facilities update and i'm not going to talk about the maintenance tax note we're going to do all of that next next month in uh february i'll give you us where we're at with all of our current projects um but tonight we're going to talk about the long-range master plan or facilities update uh mid-year in 2019 that's a long time ago it seems that way the board authorized an updated facilities long-range plan for red oak isd the last official plan was done in 2006 a long time ago prior to those events after the 2006

146long range study of course we built the shields and the new high school this plan and the information were initially gathered last fall and mr halsey and mr sphere are going to talk about that on multiple occasions but you got to remember we did this last fall and of course we gathered information from the principals they all had input we had full schools at the time district administrators and then something called covet came up because we were planning to present this last spring if you remember correctly it was on several times and we just didn't have the ability to do that the good thing about this is is we do have some new draft information about demographics we don't have the formal demographic reports yet that'll be coming the next couple months but we have

147the draft information that they've put in this but what's interesting is i reached out to the city of red oak today for some new current information about housing permits in the city of red oak and i guarantee you that if you look driven around same thing's going on in ovila england heights but let me share this with you this is pretty 2016 81 home permits were issued in red oak 81 2017 122 2018 188 2019 217 and last year 200 2020 during covid ten months basically nine to ten months of covet 337 new house permits building permits five years ago 81 337 and if you drew it like i said if you driven around the same thing is going on in glen heights and you know and ovil is about to have a big subdivision

148currently also so the growth appears to continue to be steady this report will help us gain some insight on some of our options to deal with growth in the future without any further ado i want to introduce mr steve halsey and mr david safir with uh corgan associates and uh i'll turn it over to them okay thank you glad to be here tonight um so as kevin said this report um there's three different phases to this reporter pieces that make it up we're using your demographers numbers from last year to talk about capacity of buildings and what the growth looks like we also did a facility audit a facility assessment piece for everything that's in the district right now so all of your existing facilities and i'll talk more about that in a second and

149then from the result of what the demographer said as well as your existing facilities we put together some options for the future for you all just to look at to consider so those are the three parts of the presentation and as kevin said we looked at your entire district and when we were doing this report last year we talked to kevin we talked to brent we talked to maintenance staff we talked to the principals we talked to people on site so we got your existing uses of all of the facilities the way they were being used in 2019 little bit different this last year a little bit different uses in the classrooms but we're using that as a benchmark because that was a a solid year and a good benchmark to be using not only

150for looking at the capacities but for also looking at the facilities and how they were so this is a preview of the report that mr freels was talking about the draft demographics report from january of 2021 and i want to show you on the second sheet and the numbers are kind of small sorry but if you look down here at the bottom the historic enrollments and then the forecasted enrollment and you can see right here on 2020 your ex your numbers of students in pk through five is almost twenty five hundred six through eight fifteen hundred and then nine through twelve is nineteen seventy one and then if you look at the future and the numbers how they go out they go up and then they go back kind of level out a little bit

151may go back down a bit middle school goes up but not too much just kind of level and then goes back down and out in year 10 and then the same thing with uh high school so what that's telling us is that there's still the second five years and where it starts to go back down the demographer is going to have to tell you when he brings his full report what what's included in that but the steady growth of the next five years is still not as much as we had in this capacity analysis that we did last year but still consistent with our message of like kevin just said there's more houses coming and there's more students coming and you have that steady climb up so with that with the demographers information from last

152year in 2019 we put together this chart and this chart shows you your your functional capacity of all the schools so this is the important number on this chart the 90 functional capacity so this functional capacity is based upon the way the principals and staff were using the school when we did this report last year having to deal with they had so many first grade classes in there they had a so many gt classes they were using the class for special education the exact uses of all of the rooms in the building at that time to give what we call a functional capacity if you think of a capacity of a classroom you have a classroom and you have a teacher and you could have 20 students in that classroom but you may have three

153third grade classes a special ed class a gt class and the special ed class has five in that same size classroom and a gt class may have eight in that same classroom so by using a functional capacity average across all those educational spaces of 90 percent we build in not only the flows of up and down of different size classrooms in the building but also the flows of not being able to balance the district can't balance that every single class have 22 to 1 all the way across everywhere it's just statistically impossible to do that so that's why we're when we're doing one of these plans these long range plans we build it at 90 percent knowing that that builds in that fluff for being able to have the ups and downs in the classrooms

154as well as also builds in the uses of the classrooms that they have that are other than regular ed does that make sense so when we did that so we've got the functional capacity of 90 and we plug in the numbers that the demographer predicted from 2021 to 2029 in each one of the different school zones across the board you can see in the pink nut the pink colors the pink colors are where the schools go over capacity based upon the functional capacity that we calculated so in looking at this chart you can see that in 2021 red oak's been over middle school is obviously over and the high school is holding steady high school holds steady the middle school stays over and then in 2022 we had eastridge and then 2024 we had shutman

155to that so what that's showing which aligns with the demographic report is that your district's growing it's growing in certain locations and you're over capacity at schools in the upcoming years so that's how we built the capacity study for the district using the demographics numbers that make sense okay then as a reminder when we're doing these master plans we always go back to as kevin mentioned the 2006 plan that we put together with the district and started the whole master plan process before we built the high school and the citizen community our citizen group came up with these six master plan principles that we've just carried forward every time we talk about doing one of these master plans campus enrollment size just general sizes of of different campuses pre-k to 4 700 intermediate 700 junior

156high school 700 with the core 4 000 and high school 2400 with expansion for 2800 now those are just general guidelines to use district has some and they don't have some but that was just the formation of a plan so that we could move forward in 2006. you know another one of the things they had was utilize ninth grade centers where applicable minimize attendance zone inflections so in that case we were talking about about that is making sure to plan ahead so that the attendance zones didn't have to adjust a lot just as minimal as possible all facilities meet tea code and tdrl tdlr minimums meaning just they make sure that your district facilities meet code provide planning for growth and then proactively purchase sites for growth so when we did that long range plan

157back in 2006 those are the six concepts that the group came up with to make sure that keep top of mind as you go through these processes not to say you wouldn't have another group and they might adjust them but this was the planning module that we did to move forward with that that bond and things that have happened since then so the first first thing we did was walk all the facilities with the district staff maintenance department talk to the principals look at all the buildings bring our engineers out and look at all of your existing facilities that you had and we have a report that goes with this brief that talks about each one of the facilities and gives a more detailed list we're just going to talk about the high points of

158each one of the schools in this report so you can see it wooden and things to look at on this report one big thing at wooden and at eastridge is the cafeteria noise the cafeteria being right there in the middle of the school and and you're putting some walls up right now but that's that's one of the things that was reported at both the schools the red that you can see in there is tea i'm not tea ada updates that need to be done mainly in bathrooms bringing them up to current code all of the schools have some fire alarm occupancy voice voice activation issues that they need to get upgraded and they all have energy management system upgrades that they need in them but in general you can see there's not very many of

159what i call or what we call the the classroom tea undersized classrooms there's a few of them here and the three that they have shown here are because those classrooms are being used as kindergarten kindergarten classrooms according to tea need to be 800 square foot minimum when you get second through and up they're 700 square foot minimum and these are over 700 but not over 800 and that's why it just depends on how the teachers are using the rooms in the building at the time so easter or wooden mainly has cafeteria issues some ada issues some some energy management issues in it maintained well in red oak elementary you can see the same kind of color scheme we have here but you can see in this this building there's a lot of tea classroom sizes

160that are under all of the gray and that's once again this was built before the 2004 tea revisions that the state put out upgraded so when they built the school they met the tea guidelines and then the tea updated the guidelines and then they didn't meet the tea guidelines for minimum classroom size and what that means is the fact that they're grandfathered in that makes sense so that you don't have to go and fix this tomorrow to meet all those guidelines but if you do upgrade the building then you'll have to address it the other um things that they have here are the same before as the energy management system needs an upgrading and some of the bathrooms and you have ada issues as well wait can i ask you a quick question yes sir

161when you say upgrade the building if we went in did ada upgrades would we have to address classroom sizes no sir no what the um that the way the ada code is written is that if we if you um change a function of an existing space or or or update a restroom then you have to update that space and then the path out to the parking space okay so when we do that we'll have to do that but that's that's just part of it okay sorry no problem um shields as you can see it was rebuilt a few years ago so shields is good shields is uh is brand new yes shutman same kind of things here at shutman so energy management system restroom upgrades some ada things some classroom size things and the classrooms

162that you see here that are highlighted mainly have to do with the fact that they are being used as kindergarten or pre-k classrooms not grades two through five and then eastridge is very much the same as wooden or exactly the same as wooden cafeteria issue as well energy management system issue in this building though the library is also too small per tea guidelines and i don't know why they're different but they are and so that's why this one is highlighted at this school because um you have to have a minimum amount of square footage so that you can have a minimum amount of of books in the library per tea and this one's a little small and then a couple of the rooms are smaller just because of their use first grade the sixth grade

163center enter there's an energy management system at each each one of the buildings so we'll just say that that's at all of the existing buildings upgrading the energy management system for for the building itself this one has a lot of rooms over there on the back wing using it as a sixth grade center it's a 700 square foot minimum but this um these don't these rooms don't meet that 700 square foot minimum size and then we have some some bathroom upgrades and it may not mean in all of these it's a complete bathroom upgrade there may be just things in that bathroom that are wrong like a sink height or width of a stall they're various in all different locations the middle school there's been various types of different types of renovations done over the

164la over many the last 15 years there you see there's the ada issues there's classroom size issues the science lab the science wing got upgraded years ago and it's good there's just a couple of sink locations sink heights in the millwork that need to be adjusted or um or modified and then in the cte building at the middle school it's it's in good shape it's all in good shape so overall well then we go to the high school and the one thing that we have at the high school that's on the list for upgrading the major thing is upgrading the vct flooring to lvt throughout on all three floors but the rest of the building is compliant because it's new and and there's really not maintenance upgrades to put into that building second floor and

165third floor so overall when you look at the existing district existing facilities of the district they're all in good shape you have you have things at each one of the buildings that need to be taken care of and there's some detailed things that i'm going to show you a list at the end that the maintenance department has to do that we put in some big general categories but size capacity tea ada educational adequacy all of those things that we look at in existing facilities upkeep cleanliness traffic around inside outside maybe some touch up things that need to be done but generally overall they've been well kept they're in good shape and they are perfectly suitable to use for a long time so it's it's good so the your existing facilities report is good for those

166those facilities so with this with that report and knowing what your existing plan is or existing on physical facilities we took a look at how do we deal with how would you deal with or what are potential options to deal with the growth and the over capacity issues that there are a couple of the facilities so we've got some options here to look at this is just a reminder of the chart i showed you the beginning about the areas in pink where over capacity is a couple of elementary schools and the middle school so one thing to do to take care of middle school capacity is to build a new middle school we know you have an option on a site on the west side of town we took a look at that option we

167showed how with this a conceptual of how a middle school could fit on that site and how it could be perfectly suitable for a future middle school if that was a path to go dividing your existing middle school in half putting half students on one side half the students the other side another option would be a combined option that we looked at so if you didn't go down the path of a middle new middle school there's another path to go down and and it starts with this step here so as you know all the high school is using the cte building at the middle school as their cte classrooms so they have that back and forth every day going back and forth between the high school and the middle school taking time between classes to

168transfer back and forth so in order to solve that you could build a two-story cte center at the high school that would take care of that function move those functions those classrooms labs and everything up to the high school be adjacent to that it also eliminate some of the uses in the existing high school where they're teaching cte now opening those spaces up and giving you more capacity in the high school building we showed this option here because it was what's in the dark area on this map is the tstc site their their site and then that's on your roi isd site one of the options we looked at and had talked about in the past was putting a cte facility on the tstc property with tstc jointly using it like you're doing that building

169now that was where the master plan was a few years ago and if that's still an option that could work on this site as well so we have put it all on your site and not worry about tc tstc or still do that kind of joint use facility on the tstc site there's they fit it fits both ways so if you do that piece then you empty the cte building at the middle school so then that becomes part of the middle school and if you were to take that building knock all the walls down you can see here what you can get into that building 750 square classroom square foot classrooms 46 of them plus restrooms and support so you can get a lot of extra space inside the existing building that you have now

170so by doing that equivalent piece would be equal to building a new middle school on the other side of town each of them have have questions and paths and considerations to do but that's two different options that you could you could consider so in addition to middle school at the high school one of the things that they they needed and they requested is a practice gym facility four walls big open space pe gymnasium that was in the original master plan for when we built the high school and it was one of the items that had to be cut away to get get the budget but they said they really really need it want it to put back in there so we're calling this potential high school additions and renovations so a pe practice gym turfing

171the baseball and softball fields so both the fields are grass now turning them into artificial turf inside the fence all the fences dugouts stands lights everything that goes with it is great it would just be changing out literally the grass to turf inside the fence on both of them the tennis courts have gotten to such an age now that they they need to be resurfaced and then another consideration is right beside where the two existing turf practice fields were built last year building another field in an eight or a nine lane track and we'll talk about the stadium in a second but a track that serves the high school in the whole district with a full eight lanes or nine lanes and have that as the competition track for the district you would have eight

172full lanes so that you could have district track meets or nine you would also put a turf field in this as well as some stands and use that as a jv field or a jv soccer field or other functions that you could have there and not have the full stadium so you have a smaller we we do it all the time call it just the jv field so eight lane track another turf field at the high school in the jv field with some stands in order to support other functions at the high school itself and double your capacity of having events not just all at the stadium but you have two competition venues for all the teams that need to play at eastridge so one of the one thing the biggest thing they were talking

173about on this campus is the noise from the cafeteria that's in the center of the school so the way to solve that would be a new build a new kitchen cafeteria pull that cafeteria out of the building put it on on the side like i've shown you here in yellow build a new kitchen to go with it and then backfill and get eight more classrooms in that building where the kitchen and cafeteria is now so you increase the capacity of the school from to about 125 to 150 more students in the building get the cap get a brand new cafeteria that handles the capacity of that in a new kitchen and get that cafeteria kitchen out of the center of the building in addition the request over there is the playground equipment as well as

174the surfacing need to be upgraded and or replaced or both in many of the playgrounds so that's part of the consideration of this school wooden is the same thing so when's the same plan same kind of concept here would be new kitchen cafeteria built back fill eight classrooms inside upgrade and or replace playgrounds at that school so between those two options are the three options that i presented we're dealing with middle school population in a couple different ways we're dealing with elementary school population in a couple ways dealing with the major needs of the high school in a couple of ways and all of the other schools that we didn't address are in great shape and work perfectly great so there's no proposed changes or adjustments to them so when we get to the transportation

175center and stadium site ag site we've broken this down into three different slides because there's a lot going on on this site we went ahead and working with kevin and brent and the staff over there looked at it what a long range plan could be for that site there's a lot of space there's a lot of things that you could do there at that site if you take the um the domino of the stadium you know that the stadium is going to stay there for a long time and dealing with the pieces and parts that are rounded that could be upgraded one of the first things is the transportation center so the transportation center is kind of in the way right now for expanding any home parking it's right there it kind of blocks off

176how you can expand that home parking it does need to get bigger at least at a minimum with one more bay work bay for the buses and right now if you look at the buses half of them are parked on concrete have them parked on rocks and they keep adding adding more buses to that so the fleet's just getting bigger so the long-range plan would be number three here is your new ag center that's that's just completed and the stadium is up here on that side of the drawing so to build a new transportation center a big new transportation parking lot have it exiting to the south and that back road to get that traffic out of from around the stadium which frees up this item number two the d with the dotted line is

177the existing transportation center this item number two is where the home parking at the stadium could be expanded so by moving the transportation down getting it out of the way moving it the traffic all south of the existing middle school getting it on a separate road you're opening up that side of the stadium for future parking this is the whole entire site itself around the middle school so all of c is all the middle school buildings we're going to zoom into the stadium but if you look at this we have number eight is where the potential transportation center could go the road's in gray you see there's one grow one road just to the west of square number two and square number eight that ties north to south and then another road that goes around

178the two fields number four that ties the east side of parking over to the west side and also gives another loop around the stadium number two is the expanded home parking number two on the east side is the expanded visitor parking so we clean out the um the tennis courts that not aren't being used anymore in the baseball softball field and expand visitor parking on that side as well as proposed along sea along the maintenance building you have a route to be able to get out to the west to give you another way out of the stadium itself there's room for a road there and the ability to create another road so creating in the long range master plan around the stadium as well as the middle school weighs out on all sides so that

179everybody yes sir yes yes concrete roads that can all traffic can go on in all directions from around the middle school as well as the stadium as well as moving the buses around and they have an um where you may see a road it may not be exactly in this fault okay so if you look at this big overall to the south side of the stadium the two fours are practice fields that are there building roads around to go to the south side expanding parking for the stadium on the visitor and the home side now we're going to zoom into the stadium itself so the issues at the stadium itself are the track doesn't have eight lanes the track needs to be resurfaced the turf needs to be replaced in order to get eight lanes

180around the track we're going to have to modify the home and visitor seating in order to get make us room so that we can at least get eight lanes there and all of that can be done it's it can it can happen but those are the three issues that have to deal with the field we also need to upgrade and expand the visitor seating area itself and when that happens we would pull it off back from the stadium upgrade and expand the home site as well in both cases dealing with ada issues and accessibility issues and access issues from the parking up into the stands there there's issues on both sides that need to be addressed for the seating itself the big thing though that we have there is restrooms and concessions so the existing

181building that you see on this drawing is d and that's your existing concessions restroom building so we tear that down and put on the north end flagpoles and your scoreboard and then move proposing to move and build a field house number one on the south end that would contain visitor and home restrooms visitor and home concession areas as well as locker rooms for visiting teams pulling all that traffic all that activity away i got a drawing of how that's how that could work too as well to that south side it's designable where you have can keep home and visitors apart that's that can happen that allows us to get some restrooms out there as well as and in addition to upgrading the restrooms that are underneath the um existing and adding some restrooms on the

182home side as well so big issue there at the stadium right now is everybody knows is restrooms and concessions that would resolve both of them and then doing some traffic realignments here around on the south on the um north side of the stadium itself in order to make the roads work better over there you can see this drawing that we're showing you of a potential field house and you can see the number of fixtures that are shown for the home men and women's side and the visitors men and women's side that's the minimum code required for a 6 000 seat stadium so it's a it's a lot there's a lot of restrooms in there but with each of the with this option you have separate restrooms and then the concession area in the middle like

183i said that could be divided for home and visitors athletes access from the bottom side up through there so they're separated from patrons as well so there's ways to make all that work where the buses could park visiting buses could park on the south southeast side access their locker rooms go straight onto the field without crossing traffic with a visitor or home crowds and the home crowds and visitors crowds can get to both sides as well any questions on that so put all that together we roll together how much does this cost that's that's where it always ends up how how much does it cost drum roll please you got it so one of the things i wanted to show you or talk to you about which we have before we will show you numbers

184that talk about total construction cost as well as total project development costs construction is the contractor's cost to build the building total development cost which is what we're showing is the construction cost plus furniture's fixtures and equipment technology soft costs like permits fees engineers fees survey fees all of that you can't talk about one without the other so just know that the numbers we're showing are the total the whole deal include everything that you would need in order to set up a new building or renovation of a place with all the equipment all the technology and everything included so here's all the costs that go with it so new thousand student middle school 75 million what like what we talked about and this is an either or situation a new cte building at the high

185school and renovate the existing cte for middle school so if you look at those adding them up 46 5 versus 75. there's also another option eastridge elementary additions renovations and wooden elementary additions and renovations which take care of the capacity issues and the cafeteria kitchen issues at both schools or you build a new elementary school and then change the boundaries across the entire district in order to take care of that 22.5 versus 35. a new transportation building and 200 bus parking lot is 15 million the high school additions and renovations so that's the track that's the turf that's the jv stadium that's the turf at the baseball and softball field that's the tennis court refinishing and that's the new gym but the thing on top of that is in 2016 ibc code was upgraded so

186we got to build tornado shelters now if we build new construction the tornado shelters included in the cafeterias of both wooden east ridge and wooden and in the ct center we would convert that at the high school as well the new gym to be a tornado shelter anywhere we're in the right zone it's basically waco and north in the tornado zone that if you build any extra square footage onto the building we have to create a tornado shelter in the new construction in education facilities so all of the new construction includes that also separated the stadium renovations that we showed you as well as the high school field improved fields improvements now one of the things also to consider here is that those all all can be standalone either or in addition to there's lots

187of combinations that go with each one of those different packages and that's so that's potential new projects and then addition that these are the renovation maintenance projects that we worked with um kevin and brent on if you didn't want to build a new transportation center you'd upgrade the existing transportation center by adding one bay six hundred thousand dollars we have district-wide exterior light improvements that need to occur and that has to do with parking lot lights and lights on the outside of building across the district's 500 000 just doing all the playgrounds across the district including the surfacing upgrading all the playgrounds basically having new is 1.4 million the hvac replacements across the district the list and i didn't go through all these individual items in each one of things but there's lots of units

188that need to be replaced 2.3 million roof repairs and replacements 300 000 district-wide maintenance projects and those are maintenance projects that brent and staff have been doing all along um upgrading a restroom here there replacing some finishes somewhere they're just some miscellaneous projects that they have added roads and parking so if you took all of the roads and parking that we were talking about in all of the different pieces and parts at the stadium at the high school all of those and pulled that out that's just a four million dollar number by itself and then is energy management system upgrades at all of the campuses that i highlighted is another two million so there's two buckets that we have maintenance items and then in partial renovations and then new construction type of facilities and then

189one other thing for um just to show you for perspective so if you looked at each one of these projects you can see a timeline if you said today is month month one to start on a project a new middle school is two and a half years from starting till the day it can open ct building renovation at the middle school east elementary school those are all about a year and a half from today the other projects get some of them get a little less than a year and a half the one that's that becomes a little bit more difficult and we put the year and a half timeline out there is good low and that's going to have to deal with um we don't start those until the season's over so it may be

190a little longer because you have to align it with the december time frame to start construction and be done by the next year so it adjusts a little bit but you see all of them are at least 18 months from start to finish we include design bidding and construction or or a little bit more so we just put those in there just to show you how long how long things do take to occur and um that's all our presentation so open it up for questions so one question you showed that the to build a new cape building or cte building was 22. did the renovate middle school cape building that would cost more to renovate it than what to build a new building yeah because it's it's bigger we're building a 20 000 square foot

191new two-story or one-story ct center yeah 20 000 and that existing building that you have is almost 50 000 square feet so we got to go in and get the whole thing and then you know start all over and it's almost twice as big of a space okay and i know we have to replace the turf pretty soon because of the safety concerns one more year so there's there are items that we have to do that we need to look at so they kind of need to know he's presenting this as a you know these are things we've seen these you know from the from the audit these are your options they need to know what's what do we want to do next where do we want to go with this well and i agree

192with that you know the thing is like i said we need to get a copy of that so we sit down individually read through it you know compile that information into our mind and then when we meet we we have a workshop or whatever and then discuss this you know we're there's a lot of money we know it's a lot of money but we understand there's things that have to be done too you know but uh especially understand the ada issues ts you know believe me uh i deal with it i used to deal with it i retired but so but that i think that's what we need to do and really focus on what direction we've got to go sure okay anybody else have any questions or comments glad to do it thank you

193very much for the information sure haven't addressed uh attendant zones in several years we're going to have to address that because you know that was part of the new middle school plan you know we're in much better shape than we were four years ago we have to we have two elementary sites we have an option on the middle school site remember we didn't know that years ago that's right so we're we're ahead of the game on some of this and we don't have live oak anymore of course we benefited from that and that's how we acquired these other things with the new ag ag project center and that sort of thing but the new ag project center is just an example and the practice of the stuff that we need to do going forward just

194like the high school show instead of just band-aid and stuff doing quality work it shows off and people thank you sure they can tell you they tell me all the time they walk through the high school and they can't believe it's 10 years old they walk through school that they did six months ago so can we can we get us off copy schedule a workshop but i'd like to know from an administrator's side from your kevin side your side what would be your recommendations or things that you how would you like to proceed and then the board can bring in what you know what they think i mean i don't think we can you know wait another year to just start making decisions we need to i'm not saying we got to make decisions today

195either right we need to put a plan together and and i'd like to get some feedback from the community too right because they're there's going to be a tax on this they're a part of it so we can do that we'll move forward with that great we appreciate it thank you thank you thanks for staying late all right is there anything else anybody need to discuss if not it is 9 58 p.m the board will adjourn in the closed session pursuant to multiple texas government codes is listed on the agenda you