001Good evening. The time is 6 pm on June 19, 2025. I call this regular meeting of the Rockport Fulton Independent School District to order. Let the record show that quorum of board members is present. This meeting has been duly called and notice of this meeting has been posted in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. begin the meeting by the pray uh with the prayer led by Trusty Burton. Please bow your heads. Dear Lord, we love this school district and uh we just pray Lord that you're with us tonight as we face the challenges and the opportunities ahead of us. Uh be with each of the people up here and of course with all the staff and our students as they're across uh at the track meet. In your name
002we pray. Amen. Please remain standing for the pledge of allegiance and the Texas pledge. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. To honor the Texas flag, I pledge allegiance to thee, Texas. Mr. President, uh, excuse me one second. I cannot hear. Good. Um, I don't know where the speakers are, but uh, if everybody could speak up, I would appreciate it. Thank you. All right, sounds good. All right, we'll go to agenda number four, district celebrations. Dr. Austin, I am happy to celebrate tonight Mr. um I'm not going to say it yet. I'm going to introduce Miss Michelle Chrisner, our RFHS choir to celebrate our student who is here. I was about to introduce
003him. I was just so excited. worship at my church. They give me a little stand to step on because I'm so short. Um, thank you so much. It is it is quite an honor to be here again and um I I wanted to say something here. We took a total of 12 students to the Texas State UIL Vocal Soul and Ensemble Contest in Flugerville on Monday, May 26th. 10 of those students performed a class one solo and out of the 10 we brought home four gold superior medals and five silver excellent medals. Eight out of the soloists were also a part of the magical ensemble consisted of 10 students. The magical received a superior rating and each student u received their bronze medal for that and it's the same thing as receiving a gold medal
004for uh receiving a superior rating on as for the solo. Uh this year we have another outstanding performer selected the outstand but I want to kind of educate a little bit about the outstanding perform medal. It's um in in the UIL Texas State Soul and Ensemble Contest. It is a prestigious honor that recognizes superior musicianship among high school music students. It is awarded to individuals whose solo or ensemble performances demonstrate exceptional talent and mastery. This award comes with a state champion size rec uh medal, the same as those awarded to state winners in other UIL events. The outstanding performer award is given to a select group of students, typically representing the top two to 3% of all soloists who participate in the state contest. This year, the TSSEC adjudicator, Dr. Todd Fish, who is from
005uh Stephen F. Austin selected Mark Kelly as one of his outstanding performers for the day of competition. Mr. Kelly performed Money Ow by Michael Heade brilliantly and I was I I'm kind of controlling. I am in there listening to every single soloist that I have because I want to hear what the adjudicator has to say and I want to see the reaction on their faces and you know and I'm I want to learn from them as well. But um he selected uh he selected Mark Kelly and he was just so brilliant in that room. I wish you could have seen him. And uh some of the comments that he wrote were, "What a voice." exclamation point. What great attention to detail uh during your performance. I enjoyed this immensely. He said, "Good luck in San
006Marcus." And if you remember Mark Kelly, Mark Kelly, please come up. He is going on to um uh Texas State University in um San Marcus and he is going to study music. He is uh emphasizing on uh vocal performance and uh opera. He wants to pursue opera and so I would like to congratulate you Mark. You are so awesome and you are such a delight to teach. Thank you. Here is your certificate and then she will give you your Yes. And I'd also like to acknowledge Miss Merlene Florenoi who is our accompanist because without her we could not do this. Congratulations again, Mark. Our next recognition, I don't see them here, Dina, but I still want to recognize HB. every as we go into the end of the year, we reach out to their manager,
007Austin Patell, and we ask uh do you guys want to support us in summer learning by the beach? They have a generous donation. They've done it um for a few years now. And so I wanted just to to call out HB and say thank you. Thank you for every time that we call, you answer the call and made the mornings. As you can see, our little summer learning um uh decor right there with muffins and waters and snacks that come from HB. So, I just wanted to thank them and their manager. And that is the end of my celebrations. All right, we'll move to agenda item five, public comment. Miss Hill, no one is signed up, so we'll move to item six, board of trustees report. Any committee reports anyone wants to speak about? All
008right, we'll move to seven, presentations and discussions. We have 7A, bond 2022, project update, teal construction and Claycomb Associates. I got a lean. Sorry. Okay. So, we'll go ahead and get started. Uh we'll start talking about the Rockport Fton High School additions and renovations project. Uh project progress is 66% complete. I do want to be just have a quick recap on percent complete. That's billing percent complete. that will not that always lags behind actual construction. And it some months you have large bills come in through from some subcontractors, some months they hold off till the next month. So it's not always going to be exactly representative of the completeness of the project, but we've authorized $25.7 million and scheduled substantial completion is February of 2026. Uh you want to talk about work you've Yes. Last
009month, um you can see on the building we're almost complete with all of our exterior masonry. Uh and we started painting on the interior drywall. Um continue glazing more glass showed up today. Installation of interior plumbing, um mechanical units and duct work. Um and all the electrical low voltage conduit and wires are getting pulled. devices are getting landed on the electrical uh and some of the low voltage stuff. Um lots of ceiling grids gone up. Um got I think only one classroom does not have ceiling grid in it currently. Uh and once that ceiling grid is up, we've got lights and mechanical grills going in the grid. So um this month um we will uh Okay. So, I wrote begin installation of exterior metal panels. That that was incorrect. Just so you know, that was
010that's going to push it was a misunderstanding on my part. That's not starting this month. But the uh installation and the substructure for all the uh uh metal panels is getting installed and all that will be complete here in the next week. Um continuing installation of interior finishes. We actually have case work showing up for our classrooms uh in the month. Um once the case work um new flooring in the existing commons so you go in the commons they're in there painting right now uh got about a week painting to do and then um next week we'll start to see ping go back in there we got about a week and a half two weeks of poring uh and then that'll wrap up the work that's in the commons final cleaning through there and that
011space will be backs um and you'll the exterior glazing um will be outside of just a couple pieces of glass that most of that will be wrapping up uh within the next month. Um see what else will be occurring. You'll start seeing uh in our restrooms. We'll start to get some uh wall tile in the restrooms. Uh once that goes in, you get epoxy floor in your restrooms and shortly thereafter you get uh plumbing fixtures. We anticipate all that occurring in the next month. We are in the locker room area putting uh CMU up in the locker room uh so that we can get our lockers installed. So that's in the boys locker room. So all the interior CMU uh in the athletic area in the locker room will be complete within the next month.
012Um before you continue just for transparency's sake I did notice the change in the subial completion dates. Would you be willing to explain that for sure? So, there was some delays that were um that were sent, delay notices that were sent to the district uh that were not recognized last week or last month, but they've been recognized uh this month. There are still some of those that paperwork is being finalized on our end and um district, but that will that's those delays push our substantial completion to February 26. that is the full project stand to completion. That's not um go we go back to kind of what some of the conversation has been. Uh we're trying to get uh our classroom wing and so we call them area B or A1 and B which is
013your classroom wing sec second first and second floor and your fine arts area. Uh we've got an October early October date for that to for that stuff to wrap up so that we can get students in there as quick as possible which allows us to begin the demolition on the back side of the school. Uh shortly thereafter about a month later month and a half later you your athletic area will be complete and then that's so your the new construction will be complete on the main part of the school at that point in time. We've got a little section of new construction on the back side of the school, add an entry vest where we're demoing out some existing school. So that pushes us out to our February. I I wanted to make sure that
014that was aware to our to the people who are out there listening and anybody who comes back to watch because I I had heard from our committee what was going on. Um but I do want to say I actually make regular trips to HB. for some strange reason I have more time. But um I get to see a little bit more construction going on over there and I've been watching and waiting for that glazing to go on to that media room and I was like, "Oh, look what I just saw." So I'm really excited to see the project comp um progression as I do see it. So I'm not I was not complaining in any way. I just wanted an explanation for our for the people watching. Yep. We're we want to be as transparent
015as we can. by the way on that glass that glass got installed today. I showed up this morning and the there the framing was there and then he and I went and walked around the job site after after some meetings and the glass was there like oh that's good. So, okay. Any any further questions on on that or I just have just one just on the overall budget the pro at completion. Uh are we projected to be on budget under budget? How's that looking? Right now we're projected to be under budget at the end. We we expect that the district will get uh money back. Obviously, future is the future, but right now the way things are tracking, we do expect for the district to get money back. Okay. Thank you. Okay. So, now to
016the fun picture. So, we mentioned that you there's painting going on and you're going to get new floors in your commons area. This picture was taken I want to say last week or the week before. So, the floor's been floors been torn up. Right now, they're they're in there painting. Uh that was in there. we saw fresh paint. Um there's going to they're going to prep the floor. They're going to put new flooring down. It's going to have a nice fresh look in there. Kind of mesh with the the new construction that's immediately adjacent to it. Um one thing that Jamon mentioned is ceiling grid in the classrooms. Um, that's that's always a big step because once you get your ceilings in, a, it starts to feel like a a room, but also that that's
017a good sign that a lot of the work above the ceiling has been performed or or maybe there's some tweaks that have to be done by your fire alarm contractor, but uh, for the most part, it's it's coming in. Um, and there's workers right now finishing drywall in there. Um, there's some areas where they've already started painting um, and some areas where they're working on finishing drywall. Some of that just has to do with you can't start doing that until you have windows in those areas. And you can't start you can't go too much further than that without AC. Doesn't have to be 72 degrees, but you got to knock the humidity down. But they are in there right now finishing drywall. And then here's just a picture of some glazing installation at your main
018entry. Um, you got a lot of glass at your main entry. I think it's going to look really good. Okay. for Fulton Elementary. Um, project progress 93% complete. Once again, that billing percentages. Um, I I think we're quite a bit higher than that in terms of actual work complete. Um, money authorizes 12 million of the 12.87 million and scheduled substantial completion of July of 2025. Speak to that. Sure. So, uh, last month, um, the, uh, board update had, uh, May of 25, and as discussed last month, that was, that was incorrect. It was June of 25 as of last month. Uh once we got into a position to start um tearing apart the old roof to uh install new roof curbs and install new uh RTUs, HVAC units on those roof curbs ran into weather.
019Uh we had basically two weeks where you know where we were dealing with weather. one of those weeks while we were installing all the structural steel and the actual roof curves and one of those weeks in which we were trying to schedule a crane to set the RTUs up. And so here we are. Unfortunately, we've had to push our schedule a little bit. So that's where that came from. But if you look at the if you look at the board report from last month compared to this month, it looks like it the schedule pushed two months in a month time. But that's that's was again it was a miscommunication between Josh and I that had an incorrect date on the full report last night and we don't want it to rain in the building. We
020want the rain to stay out. Yeah. Um and then this is a little bit more granular. Um the new classroom wing was in there shortly before this. There's some touchup touch-up paint to be done. some touch-up coughing to be done, but it it is substantially complete. We've received Teal's punch list. We are going to be coming out and performing our punch list. Um, and then the renovated classrooms and space that used to be the old dining area. That will be early July of 2025. You want to talk about Yes. So last month um we we were a lot of work on the existing roof uh happened in the in the renovated area and so there was a lot of structural steel that had to go in place to get our rooftop uh roof curb installed.
021Uh so they were past windstorm and be structurally sound. Uh new roofing had to go around those roof curbs. Um, while that was going on, uh, in the classrooms that weren't impacted by, uh, roof penetrations, we installed ceiling grid and, uh, lighting in those classrooms, um, and got those classrooms as close as we could get them ready for, uh, the rest of the finishes being ceiling, tile, and flooring that goes in there. Um coming up this month um we are oh sorry last month we did create a punch list for the new classroom wing and went through and started beginning sorry our our personal punch list and taking care of the things that we know that have to be done to get that wing uh complete through the punch list uh this month um we
022have set the thing that happened last month we did set RTUs uh this week and so the final duct work connection is all taking place um over today and through the weekend probably um and continuing into next week. Um we even finishes in the renovated classrooms. We've actually have uh our case work showing up for all those classrooms tomorrow. Um the because we're in a renovated space, we actually do have some uh HVAC control of of that area and so moisture is not a concern. that case work where if you're in like at the high school where you have no none of that, you can't get that installed until the HBAC units are going. So, we actually can accelerate the schedule a little bit on case work and get that stuff installed. Um, and you
023know, next month you're getting uh all the rest of your ceiling grid, flooring in, ceiling tiles. Uh it we're finishing up that that space. So um we can turn it over uh to Mike and let his team do what they need to do to get it ready for students. Any questions on the project before we look at the picture? Okay. So once again, this is pictures of finishes in installation. Um the picture on your left is in a corridor. You can see tile on the wall. You can see they got door frames in and they've started to paint. They've got the ceiling grid in and you can see workers on the right uh finishing drywall in the classroom spaces. Um this is your connection to the existing gym. I was just taken about a week
024ago and so there it's a little bit further along than this, but you can walk I I today walked right from that that space into the into your existing gym. Um, there you go. You have any further questions, comments? Okay. Appreciate your time. Thank you. All right, that brings us to agenda item 7B, child nutrition department report. It's fountain. Okay, I'm gonna have to pull it closer. Okay. Hello. Thank you for having me tonight. Uh we're going to discuss um the child nutrition uh board report. So uh as always, our number one goal uh is to feed as many students as possible. So how have we done this last year? Uh we encourage student feedback. We've provided surveys for students and parents to complete. Uh we do lots of meal promotion and we've offered new
025menu options this year. We offered the ramen noodle bowl at the high school. That was a huge hit. It was such a hit that the high school students said, "Can you please offer it before the last day of school, so we had to do that again. We also um introduced the Smashburger." The smashburger was also a hit. uh the orange chicken bowl at Live Oak and Fulton elementaryaries. They also got their fortune cookies with that. So, of course, that was also a hit of theme days. We always celebrate theme days like Cinco de Mayo, St. Patrick's Day. So, that also helps increase meal participation. And then I put second chance breakfast on there because at the high school second chance breakfast has been um a huge hit. And we ran the data and uh 147
026147 students a day is our daily average for second chance breakfast. The 2024 2025 program statistics. Uh overall we served 192,182 breakfasts, 374,364 lunches and this is an increase in 7,161 total meals from the previous year. We're very goal oriented. So yes, we are um summer feeding is um still in full swing. We are uh next week's our last week. We're offering meals Monday through Thursday and then on Thursdays at lunch and we are sending home the weekend meals. So Thursdays at lunch, this is open to the entire community. They get breakfast and lunch for Friday, Saturday, and Sunday. And it's great because we've been seeing some of the same families and new families come and take advantage of this opportunity. So, at this time, as of today, because we know things can change, um,
0272025 2026, all students will still eat for free. So, I know there are some questions and and we still are in the unknown, but um, we are currently in the middle of our approved Cycle, which is scheduled to end on June 30th, 2027. So, um there is um it hasn't been signed into law yet, but um they may change the new eligibility requirements from 25% to 60%. If this should happen, then we may no longer be able to be on C. Um with the data from this year, Live Oak live oak learning center does um is at 60%. So, um, if this goes into effect, um, what they're saying is it might not start until next year and or it may not interrupt the cycle that we're currently in. So, this past year, um, there
028are several tiers that we could, um, challenge ourselves to. So, of course, we wanted to challenge ourselves to the be the best, which is cream of the crop for the Texas Farm Fresh Challenge. and we were awarded the cream of the crop award and we got I wish I would have brought it. We just got a little plaque in the mail and then a letter from um Sid Miller. So um we're excited. We uh we are cream of the crop. So Mike, this is your cue. So this is an invite only to apply. Um I'm sure that some of you remember a couple of years ago we were invited to apply and um we were awarded the reimburseable grant called the fresh fruit and vegetable program. So Live Oak uh was accepted and so this
029will start in October. Now, this is a fun fun program because we have the opportunity to provide like unique um fruits and vegetables to the students um at a time other than meal service time and the teacher or someone helps get involved because we have to provide an educational component. So, what you have in front of you is a doughnut peach. You have a cherry mango and dragon fruit. So, say you're in the classroom with your student and I I created this really quick this afternoon. So, this say, "Hey kids, how many of you like donuts?" Because it looks like a donut, right? Well, this is a doughnut peach. Let's try it and see how you like it. And then they would give them some fun facts about the doughnut peaches, like they're flat and
030they look like a donut. Um, they are originally from China and they're known for their sweet, they say almondike flavor. And then another one that uh that I made up was a a coloring sheet. M for mango. And then the fun facts about the cherry mango that you're trying. So with the um the teachers and everyone's you know everyone working together we're trying to encourage the students to try new foods and last time we were able to try it was a success because we were able to actually put pea pods on the menu. So um after they tried it for with this program they're still eating pea pods. So what do you think? Do you like it? So, USDA updated school nutrition standards this coming year. Um there are productbased limits to sugar for breakfast
031cereals, yogurts, and flavored milk. And also our our smart snacks, the competitive foods that um the smart snack compliant foods that we sell. Starting in 2027 2028, there's going to be weekly dietary limits. So, they're going to limit added sugars to less than 10% of total calories per week. Whole grains still the same. We're we're still serving at least 80% of the weekly grains offered are whole grain rich. Sodium, we're still the same. Uh breakfast is still target one, lunch is target 1A. However, in 2027, 2028, and there's going to be another sodium reduction. We're trying we're trying to get as creative as we can right now, trying to learn how to use new spices to make the food um have flavor. Um so the reduction will be 10% at breakfast and 15% at lunch.
032So updated by American requirements. So um they've been gradually phasing in a 5% cap on non-domemestic food purchases. So starting July 1st um it's a 10% cap on um the do domestic non-domemestic food purchases. I ran the numbers and we're spending probably about 7%. Uh there are a lot of foods that are are non-domemestic. All of our juice, our our bananas, a lot of the produce, there's a lot of things that we're purchasing. Cheerios actually has an ingredient that's non-domemestic. Um beginning July 1st, 2028, it's a 8% cap and then 3031, it's a 5% cap. So participating in like these farm fresh challenges and these local food things just helps us to figure out how we can stay on top of this. It's we are going to I had to create a a tracker. So
033every single time we purchase a product that is non-domemestic I have to document that. So um so I'm trying to really limit the non-domemestic purchases as much as I can. And then menu updates for this next school year. We're going to offer a chicken fajita bowl, a Thai red curry chicken and rice bowl. We I really wanted to try making homemade biscuits. So, we're going to start doing that. And then there's going to be some more surprises throughout the year. And then that's a wrap. Do you have any any questions? I have no questions, but this is amazing. And all right, we all know that we've had a student enrollment drop. We all know that we've had attendance issues. And yet, our cafe has had an increase of over 7,000 meals. So, clearly somebody's doing
034something right. So, give us some clues. But thank you. No, that is fantastic to see. Statistics numbers don't lie. I mean, you can put in whatever numbers, but no, this is very clearly you're doing something right and our kids are appreciating it. Our staff is appreciating it. Thank you. Thank you. Valerie, I have one question. Sorry. I have one question. Sorry. I was just interested. I think it was the you kind of hit on um on the 7% is where we're currently at. That's non non-domemestic. But is I'm just interested is that based on money spent or is that based on what is it on the on the the food foods that we've purchased throughout this school year? So it's dollars. It's dollars. Yeah. Okay. All right. And then the other one that I was
035interested in the uh future requirement that uh it looks like the limited added sugars to less than 10% of calories per week. Yeah. Do you know where we currently are? I'm just Is that really going to impact us? I'm just interested. I've really tried limiting the sugar so we don't serve too many grainbased desserts or things that are high in sugar. So, I really don't think it's going to impact us that much. Okay, that's what I was hoping. All right, thanks. Thank you. All right, move to 7C notification of ESSA sped and Carl Perkins grant application submissions. Mrs. Morris and ESSA that's every student success act. Correct. Succeeds succeeds. Correct. Wait, there's another S. I'm just going to sit here if that's okay. And is that okay? There's not a presentation or slide or anything.
036This is just for federal compliance. It's notification that I um just let you know that we will be submitting these federal grants. It's required that you have that time for public comment and so that the public knows. So, just a quick rationale. Um we we will be submitting hopefully within the week these grants. Title one supports all of our kids. Um since we are schoolwide, all four of our campuses qualify for title one. So, it basically is um designed to support student achievement and like I said, all four of our campuses qualify for that. Title two is designed to support professional development. So, producing highquality um educators. Uh going back to title one, I'm sorry, our estimated allocation for 2526 is approximately 1,60,000. They do expect reallocations and we would have some carryover, not a
037lot, but just so you know, the estimated allocation for title two um approximately 154,000, a little over that. Title three supports our English language learners. Um our allocation went up a tiny bit, about 6,991, 16,000. Sorry about that. Uh, title four supports well well-rounded education, includes fine arts, uh, supports mental health and wellness, CCMR safety, and all of those kind of things. Um, title five is it provides funding to rural district to support local priorities and decrease dropout rate. That estimated uh, rate is to be determined because that um, application comes out a little bit long later. Idea B and IDEA B preK supports our special education students. Our estimated allocation is about 718,000. And then lastly, Carl Perkins supports CTE. We don't get a whole lot from that one. It's about 44 uh,000. This
038past year, we did get a little bit more. And so sometimes you'll see reallocations later in the year once they give those out to or divvy up among all the districts. Any questions? Okay. All right. We'll move to agend agenda item eight. It's our business items requiring board action. We'll begin with 8A. Consider take possible action to approve budget amendment. Henderson. So, this is a budget amendment uh to pay to for the longevity of that we paid in May to to our staff. Um, we budgeted in function 41 because we'll never know how much it's going to be. And this is just moving to the correct function by wherever the employee works. Um, we paid out a total about 36,500. Two of those, Miss Adams and Miss Charlton, were already in function 41. So, I'm
039not bringing that part to you, but just to let y'all know, we paid we we budget 40,000 and we, like I said, spent about 36,500 on that this year. Were there any questions? Just to be clear, this was for uh to replace the gifts that we used to give for five years of service to Exactly. Yes, sir. This is our second year of doing that. Correct. All right. If there's no other questions, I'll look for a motion. Second. All right, we have a motion made by Miss Randall, second by Mrs. Austin. Any further discussion? If not, we'll take a vote. All in favor? I. Any opposed? Motion carries. 5 to zero. All right. Move to 8B. Consider take possible action to approve Raul Hernandez and Company PC as independent financial auditor for the fiscal year
040ending August 31st, 2025. Miss Henderson. Uh this is um Mr. Hernandez has been doing this for us. I meant to get the years. I think he started in fiscal year 1819. Um I have to go back and look, but he's been doing this for us for about six, seven, eight years, whatever that is. Um does a wonderful job. Again, I recommend keeping him. This is just the engagement letter that says yes, we'll we want to use him um for the 2425 financial independent audit. Any questions for Mrs. Henderson? If not, I'll entertain a motion. I'll make a motion that we approve Brown Hernandez and Company PC as the independent financial auditor for the fiscal year ending August 31st, 2025. Second. We have a motion made by Mrs. Austin, seconded by Mrs. Randall. Any further discussion?
041All in favor? Any opposed? Motion carries 50 8C. Consider take possible action to adopt the Arandis County 2025 hazard mitigation plan. Mr. Noatne. Okay. So, the county has been doing this um for renewal. This is a 5-year plan. They reached out to a third party called H2O Partners and Mike Gear reached out to me and said uh we'd like to include the district at no cost to us. they'll cover the cost and it's just to make sure we have a good mitigation plan and this will also could help us potentially get grants from FEMA and also if we ever needed FEMA assistance this could having this plan in place could help us in case we ever needed to get FEMA assistance from a natural disaster or any kind of disaster that's what this plan has
042and the the plan is quite large um so we probably weren't able to get that attachment board but is I don't know if it's in there now but uh there is a link to it uh but that's basically what this is just signing to adopt that. Yes, we adopt the plan that the county has put in place. And I had asked for that plan about an hour before the meeting. I tried to go through the hundreds of pages. The only thing I noticed uh that we're still uh labeled as a Randis County Independent School District. There was a couple of that. So, we're we're still able to amend this and make changes all the way through the believe until September. So, there's a few things in there, but there's some that have Rockport full ny
043and then some that self listic county. So, we'll go through and or Fulton Rockport. Yeah, I saw that. They had them flipped. Just want to make sure you saw that one, too. Yes. Near the bottom, they had a couple of them where it was like that, but yes, we'll get those fixed. Was there any evacuation plans in that? No, this is just what we're doing to mitigate uh damage to facilities. There's something about having a evacuation or anything about having like a facility where we'd house. There's nothing like that in this plan. Any other questions? All right, I'll look for a motion. I make a motion to adopt the Oranzis County 2025 hazard mitigation action plan with amendment suggested. Second. I motion made by Mrs. Randall, seconded by Mr. Burton. Any further discussion? All in
044favor? I. Any opposed? Motion carries. 5-0. Move to 8D. consider take possible action to approve the installation of new flooring for the Fulton Elementary gym. Mr. Noatney. So yeah, this is new flooring for the gym currently. That's just concrete that is in there. So this is actually going to be a 100% waterproof flooring that adheres to the concrete on there and it's going to be a nice cushion. Uh and the bounce rating is still 95% so a ball will bounce almost as well as it would on any other court. Uh so that's basically what this is. Um but there also once it's approved we can go through and they get in this quote there is a painting so they'll come by and paint how they want the gym floor marked up. What's the uh time
045frame on if we if this is approved they they're confident they can get it done before the start of school. This was uh just to let everybody know this was coming out of the bond project. Correct. One of the items at Fulton was to originally was to look at building a new gym because we had a flooding issue, but we've changed a a lot of the uh irrigation systems and stuff that over or drainage systems, I should say. And uh and we haven't had it flood since. Not not since all the uh drain inlets have been cleared. Now we're we're getting good drainage there. So, but this even if with what this did happen, this is still 100% waterproof. So, where it won't seep up under our foundation, so in case something ever does happen
046again, this is one of the a really good product to put in that gym, right? And and uh we're updating the gym um as much as we can. The flooring is definitely one of those that's a safety issue because they've been on concrete this whole time. Um, and so I'm uh I'm glad to see we're getting that or we're gonna vote to see if we get that, I should say. Any other questions for Mr. Noatne? Entertain a motion. I'll make a motion to approve the flooring for the Fulton Elementary Gym not to exceed $115,000 out of bond funds. Second. All right, we have a motion made by Mr. Burton, second by Mrs. Randall. Any further discussion? All in favor? I. Any opposed? Motion carries 5-0 8E. Consider take possible action to approve the purchases of
047access control in video monitoring software. Mr. Noatne, so currently our systems are separate. We have a separate software for our monitoring software and a separate system for access control. They're little old. uh they still work, but we're kind of reaching the capacity of our current monitoring software that was installed back whenever cameras didn't have high depth. So, now we're running out of storage. It's taking a little longer to review. So, this what this new upgrade does is it combines everything in one suite. So, we'll be able to easily see doors that are open. If there's a door left open for too long, the camera will automatically come up that sees that door to know that there's a safety issue. Uh it also has facial recognition. Now that depends on the cameras that have that capability
048but any new cameras we have been purchasing even any new camera that's going in the bond will have that capability to do so. So that's basically what this is just upgrading our system and uh getting us a little updated. When you say upgrading are we adding? We're not adding. This is just a more it's just a robust very you know it it's we're taking out got a lot of good features on it. It's taking out we're going to replace our old system with this one. Right. Yeah. It's a complete replacement. So we're getting rid of the two current systems that we have and implementing one to take care of what we're currently using two systems to to do. Where where is this happening on every campus? This is districtwide. So every campus that we have
049all of our servers. So each campus has a server. This is doing all servers. Every any camera that we have will be in the system as well as all of our doors. So this is districtwide. So this is doors and cameras. Doors and cameras. And we can also implement um our vape sensors into it. The current ones that currently have can be integrated into this. And also we're looking at if we do that IP, which we are doing the IP for uh the high school intercom, there's also ways to integrate that into the system as well. So there's there's multiple things we can bring in one platform instead of having to rely on five different platforms to get our security information. And is what's the time frame on this one? This one's going to be
050tight. It's uh they're confident they get most of it done in before the school year, but some of this probably will leak into it. But it would be a phased uh transition, but we're never going to have and we made it clear we don't want any downtime of any of these cameras or doors down during the transition. But there we're confident we get most of it. I think for the doors they said four to six weeks. Uh Chris is Yeah, the doors. Um yeah, four to six weeks for that. And then I think the cameras were like three to four weeks to get those completed to get the equipment in and then the install begins. They'll they'll start doing the back end, but it's going to be close right before the start of school. But
051the transition is not going to be a long process. Once it's ready, it just flips over. Correct. And it works with our equipment now, our card readers and everything. Yes. Our current access control equipment. Yes. We what we have to upgrade is all of our servers. Yeah. Okay. And what about the warranty? How long is the warranty? The install has a one-year one-year full support. And then after that you're relying on uh the manufacturer of the system. So Genitech is what is being proposed and that's going to be five years of service from them. Five years for that equipment. Five years of service for the software and then there is a renewal. Mike, um just so I'm clear, these are cameras that are on campus, correct? This is the software that monitors those cameras. Okay.
052Um, will this if we decide to go with cameras in each classroom, this will be able to support that? It can support any additional camera we want to add no matter where where it is. Well, I mean, yes, but if you we'd have to also would have to increase storage space when we we have builtin we have builtin extra space, but if you start doing every room, we Yeah, we would have to add more space. We we have the capacity to do everything we currently have plus all the bond and then we added an additional I believe believe 100 cameras of upgrade space. So we're plann we do have plans for all the new additions plus an additional 100 cameras. We currently have almost 400 cameras now. So I mean we're pretty well covered but
053this does cover all the additions. We're also going to be losing some cameras from the demo at the high school. So it we'll have plenty of room for upgrades. And does it allow for a mobile app on phones so police officers could It does. And so that's something that we need to get because there's also a cyber security risk whenever we open ourselves up to where we're being able to view our cameras off site. So that's something that we'll have to work with Chris to really make sure that we're secure if we want to open that up to where we can view it off site. Yes, it I don't want to get I don't want to go too in depth, but there's remote. Yes, the software allows it. That's what Yes, we're just going to
054go over that. And you said this was software, but it also is hardware because it's a NVRs and correct. There'll be one server per campus or tied to each campus and then a head-end server that manages all those. So that was a server for every campus and then the main server for central office or basically correct. Okay. So it's six machines total. Any other questions? Is this is this out of bond money? Yeah, this is out of bond money. And also if the safe grant cycle 2, we have 150,000 that can be applied to this if we want to later reimburse this purchase with uh safety grant money. Yeah. So, uh one other thing if you could clarify for me, are we signing a a contract for an annual service here there? So this is
055we have to do any system if we ever want to upgrade we have to go to licensing. What is this licensing? So it's not a contract but we are whenever we do this we have five years that we pretty much paid for but then once that five years is up there is a renewal. Okay. So I see see in the proposal here a $7,000 a month that that's an option. What we included in this price is the five years. If we wanted after that five years we wanted to do that it'd be seven grand a month. But if we paid for the five years, it's far more cheaper than that. The number, Chris, you have to remind me on the number that they gave us. The fiveyear um for the the total cost for five
056years, it was 528,000. No, no, no, no. The renewal for the licensing. Oh, my bad. Um for the renewal, it was right at 90,000 for every five years, but that's obviously that's an estimate. It could be I don't know if y'all can hear me or not, but yeah, that was the estimate. 90,000 for every five years. Correct. That's for all the doors and all the cameras. Instead, we're paying that lump sum up front is what you're saying for this included in this current quote that is already included in here. So, this is for five years of service plus all the work to install in all the hardware. Okay. And then um only other question I have is did we get uh multiple proposals? We did and we went out for RP. We only had two
057we had three interested that were coming. Two actually got us quotes. The third one just didn't make it in time try to meet our time frame. But we we did have two full quotes. Uh one was uh this is so this is JCI. The other one was a company called Texas. They were substantially higher for the same same service. Any other questions? I'll look for a motion. I make a motion to approve the purchase of new access control and video monitoring software not to exceed $560,000 to be paid out of bond funds. I second. All right. Have a motion made by Miss Randall, second by Mrs. Austin. Any further discussion? All in favor? I. Any opposed? Motion carries. 5-0. Real quick before we get started on this next line item, it looks like it's supposed
058to be Chris Garris. Chris, you're really hard to hear back there. All right. So, we'll move to eight. Consider take possible action to approve purchase of Chromebooks for students. Mr. Garris. Okay. Y'all hear better now? better. Okay. Um, this is our annual or what's now becoming our annual Chromebook purchase for the students that the plan we started actually last year to where we're buying approximately 500 devices to give to our, you know, sixth graders and freshmen every year. Um originally, you know, we when we were doing the budget for this year, we had lowered that number and we were hoping that we'd be able to be able to um go with a smaller account, but due to issues that Google has caused, which is they have basically bricked a good chunk of our Chromebooks because
059there's new V3 extensions, which will not allow any of our cy our security software filtering software to run anymore. So we we had to we had to go ahead and get back to the full amount so that we would not be in a hole which we would have been big time. And so, um, this morning actually Dale sent they apparently he looked at our agenda and saw the quotes out there and they came back and lowered their their bill, their quote to within $800 of the of the other vendor, which we were going to go with Dell anyway because the middle school has we can have all of one brand at the middle school, which will make we don't have to because they have different power supplies between the Dells and the HPs. So now
060we'll have one campus. So it will save us a lot of time to have to not uncable and not have to worry about, oh, someone put a HP Chromebook and plugged it into a 60 watt charger and all of a sudden it's burnt, you know, it gets fried because it's got too much voltage. But that's what this is for. and it's um 39,750 out of local funds and then the rest was coming out of the the remaining 91,50 out of some donated funds. I think I talk about that if need be. Any questions? All right, I'll look for a motion. I move that the board approve I move that the board approve purchase of student Chromebooks in an amount not to exceed $133,000 out of budgeted general funds and donated funds. Second all right we
061have a motion made by Mrs. Randall seconded by Mrs. O Mr. Burton. Just a quick question on that. Kathy, can you tell us um Can you tell us where the donated funds have come from? That's still some We've have a little bit of of leftover from Harvey donations and so we're using that. Okay. Thank you. That was our discussion. We had a motion and a second on the floor. So, any other discussion? All right. Take a vote. All in favor? Any opposed? Motion carries 5-0. All right. 8G. Dr. Austin has requested to move this to next month. So, if I don't have any objections, we'll move that one. We'll take any objections. Can you hear me? Okay. All right. All right, we'll move to item nine, superintendent report. Dr. Austin. All right, we'll start with
062our central office report. You will see that we have not as many people in the crowd tonight. There's a bunch of all-star games and church camps, and that's just how it goes in June and July. So, we're going to start with our business office report, Miss Kathy Henderson. Well, it's here. Um, we're still on track with the um current tax clear correction, staying a little bit ahead of last year. So that's feel safe that we'll reach the 97% that we we budgeted. Um as we talked about the other night, we're still on track with our expenditures. Um probably not even have spending as much as we will, you know, as we budgeted. So that that's all looking good. Um on the page after the accounts payable, there's an updated um budget calendar. And this is
063just for for y'all's information. Uh based on discussions we had at Tuesday night's budget workshop and on the outcome of the efficiency audit, we will have to change some of the dates the budget calendar. The main one would be we'd have to move up the adoption of the budget to August 18th. So, that's the main date I just want to make y'all aware of. Um, if if there's changes made, if y'all want, we'll would have to move that date up. So, I just want to make y'all aware of that. Answer any questions. So, I have a question on the register page. It was page 16 and it talks about uh $40,000 for backup batteries for the high school. Do we know what that is? Not off hand on the accounts payable on accounts. Yeah. And
064it's page six. Page 16 on that one. You said for the high school. Yeah. It says it's probably our our UPSes is what I'm thinking it is. Thank you, Chris. It's Sorry. Say that again. Our battery backups for our network equipment at the high school. Oh, okay. How often do the cost? How so? How often will we have to pay $40,000? Oh, no. That that's usually just that's the initial purchase and then batteries as needed since it was for the high school edition. Kathy, is that bond funds or is that It should have been And I'm sorry. You said it's page 16. Okay, let me I'll look it up while we're talking and I'll let you know for sure when we get through. Okay. You don't have to introduce Um, okay. So, um, this month
065in our HR report, um, you'll see that we are still trying to finish up transitioning all of our personnel files to an electronic system. Um and um I with confidence I say that uh the hiring that has taken place for teaching positions um they are exceptional and compared to what it has been since I've been in this role um I am seeing far less alternative certification and I'm not knocking alternative certification I am a product of that as well But this has been the least amount of hires that we have had on alternative certification. Um they are either certified in the area or they're certified 712 and I need them sixth and so they're going to go take an EC6. Um and so um I'm ex I'm excited um I'm excited for the campus principles
066of what they've um pushed through and I look forward to um this coming year. Um you'll see on attendance um at Leslie you spoke about this um Tuesday night uh but you'll see a breakdown uh we did improve across all campuses in the district so that is a growth uh we talk about growth in academics and everything we talk about growth in everything uh so this is a step in the uh right direction and then of course we have our friendly competition of the green and gold days again green is when they've met the 95% % and gold nobody met 95 but you were the highest um campus and I can tell you I know that it says the current vacancies I mean just uh today I hired three cafeteria workers we hired a custodian
067today and then Linda pushed through this afternoon um a teacher uh a third grade teacher, a music teacher, a PE teacher um And so there's the quite a few coming in. So um while we still need to fill positions, I do feel very good about what we have and the quality that we are getting. But I want to say thank you because I think going back to your first comment about alterts, eerts, all that kind of stuff that shows leadership, right? Like people want to come now because of great leadership. So, hats off to y'all and thank you for creating those environments. Thank you, Molly. Oh, she's got an answer for us and then I'll introduce Chris verified and we looked up and yes, that was paid out of bond funds. Thank you. So, Coach
068Sosa is at Three Rivers at an All-Star game and so he sent You want to come up? All right. He sent Uh oh. Okay. And he's got a and he she worked hard on it. So she's coming up. Coach Melissa Reyes, our girls coordinator. So yes, I'm filling in for Coach Sosa today. Uh he is at Three Rivers. His daughter made the All-Star softball team and they got the big win last night, three to zero. And then uh I think they're currently playing right now. So hopefully they're going to get that big W also. Um, but I would like to talk about the RF athletic program um, this summer and it's off to a great start. Uh, I'll start off with our strength and conditioning. Okay. How do you get the slides up here? What
069do I do? That's not it. So, it's Oh, bummer. It has some great pictures. In that case, I'm gonna go back and sit down. Uh, no, but the strength and conditioning is is off to a great start. Um, Coach Sosa, Coach Swimford has done a great job organizing it, getting it real structured. We start off um the kids are getting there at 7:30 in the morning, 7:30 to 9:30. Uh we're greeting them at the door, telling them we're glad uh that they're there. The hardest part, Coach Sosa says to them all the time, is is getting up and getting there. So, that's half the battle. So, we welcome them, they come in, we go outside. It starts with coach Sosa just uh talking to everyone in general and then um a coach um a different
070coach every day giving a motivational inspirational speech and then we and then the kids get to work and we're talking about incoming seventh graders to incoming 12th graders a mix of boys and girls just everybody working together uh really stressing uh the RF pirate unity and stressing family. So, the kids are really getting out there. They're working hard. Uh, the numbers are looking pretty good. We've had in the first week, oh, for our daily average, we had 161 kids. And then for week two, the daily average has been 153. Uh, we just completed week three today, so I would say the numbers are pretty consistent with the ones just given. And then we also stress perfect attendance and we recognize and and take a picture of the kids that have been there all week. And
071um so week one we had 84 kids with perfect attendance. And then week two we had 64. I will say week one the high school boys led with perfect attendance and so the girls had to answer back in week two and uh so we took the lead in week two. So we're proud of that. And uh I don't know what the numbers are for week three, but I'm sure they're they're pretty tight. Ongoing to our summer camps that we're offering, also we had uh we just had soccer, baseball, softball, and tennis. Uh they all did very well. Uh we had a great turnout with the kids and and we all had a great time. Our goal with the camps is to get these kids to get out and and try all these sports and to
072be engaged and encourage them to just come out and try it. Uh to enjoy it, to have a fun experience. And uh we'd really like to say thank you to our coaches. They did a great job structuring, organizing, uh getting all the things together and making it a real good experience for the kids. Um, we also would like to thank we had so many sponsors also just people and businesses in our community that are helping out with t-shirts, with medals, with snacks, um, water balloons, all the things to keep our camps fun and uh, to keep it at a low cost because our our camp fees are pretty uh, very very reasonable and and just, you know, making that available to all kids. So that's really really good and just the help that we've had
073from the community has been has been great. Oops. And then this week we also had our football camp that just finished with the quarterbacks and wide receivers. And uh we just finished up with the pitching baseball camp. And next week we'll be offering um girls basketball camp is coming up. That'll be Tuesday. So Mrs. Coach Swimford will be leading that and I know she's really excited about heading that off. And uh we'll have our wrestling camp by son, Coach Black. Um that will start on Monday. So, we're excited about that. And then also all through the month of June, we've had the summer track program, which Coach Blue and Coach Swinford have done an amazing job with that. We have a great turnout. And as we're speaking right now, we're hosting a a track meet.
074So, I know that they're um I know they're getting after it and competing well. And then for the month of July, we still have camps coming up. We still have football, we have volleyball, and we have the boys basketball camp. So, we've had a very good June, and we're looking forward to a great July as well. We'd also like to We have some kids that have been recognized. Uh we had the Coastal Ben um award ceremony and we had three student athletes that were recognized and that's uh Hannah Creekmore, Logan Wood, and Caitlyn Garcia. They're being recognized for their hard work, dedication, and grit in their respective sports. And we're pleased to announce that Hannah Creekmore did get the girls golf athlete award of the year. and Kaitlyn Garcia won the comeback player of the
075year award. So all three ladies uh young ladies did a great job representing RF RFISD all all year and they give us their best and and that event I know uh Dr. Austin had the the honor of being there as well to to witness just how nice that banquet was and uh it was just very nice. Felt like I was at the ESPs or something but uh it was very very cool. Yeah. And then lastly, we also have like the Coastal Ben All-Star game and we had several student athletes that that were nominated and selected and got to compete in that. And that's something special just giving those seniors one last time to put on that RF uniform and and represent RFISD. And I tell you, it was something special. Um, but for volleyball, Cali
076Darnold represented uh Rockport Fulton. Uh for softball was Kalia Flity. For football we had three and that was Dawson Phillips, Austin Broer, and Trevor Garcia. And last but not least, Sean How Coach How's son um was able to represent uh baseball RFISD baseball. So um again, it just the things that are going on with with athletics here in our district is is just something special. So, I think Coach Sa is doing an excellent job. I think um the coaching, the coaching staff, everyone's bought in and as uh direct result of that, you can see that the kids are really buying in. They're putting in the effort. They're getting here to to work hard every single day. And um so proud to be a pirate. So, that's it. Thank you. If y'all have any questions and
077the pictures are awesome. I'm sorry. I I want to add real quick, the coaches have been real good working with the child nutrition department on the summer feeding. They're working together and they get a number and she brings lunches over um and so that helps her and then it's it's getting more kids fed. So, we want to thank the the coaching staff for that. Thank you, Coach Reyes. We are going to move to our operations report. Mr. Noatne. All right, Chris, you're Yep. Thank you. Okay, so some of the projects going on in June, we have a lot of waxing going on all the facilities. There's picture of a couple Rick sodiums that's at Fulton. Uh so that's going across everywhere, all classrooms, all halls. Uh just they actually just recently did one of the
078rooms that Dr. Austin will be moving into. So um a lot of waxing going around. Uh they're doing a great job. They're all head. We also have a whole crew and it's our summer interns. Uh they're furniture movers. So pretty much the entire summer we are constantly moving furniture. It's moving furniture out of the classroom and then once it's done right back. So uh little repetitive for them, but they're great. They're real gunho about it. So it's it's nice to have that crew doing that all summer. On the right uh channel maintenance and upkeep. That's David Dryer pressure washing. That is the north side of the gold gym just because of on that side is the way the sun is. It starts growing that you know stuff there on. So he pressure washed that entire
079wall. Also, he's he did a lot of the high school, too. Pressure washed a lot of the walls and a lot of that goes on during the summer at all campuses. For the budget, we have started with 725,998. So far, we've covered 586,924. Our expenditures for June 71,50 remaining 139,74. So, one of the big projects and why our expenditures were a little higher than usual is because, well, for one, it's summer. We have a lot of summer projects that we're getting ready for. And one of them being the middle school parking lot reco and striping. So, that includes all parking lots. the main one in the back and the two in the front will get uh recoded, restriped, as well as all the fire lines that go on that turnaround and all the way up
080down the bus drive that's in between high school and the middle school will also be restriped. And then summer work is still on here. Again, got a lot of summer projects going on. Uh a few last minute things that have been popping up that we're having to take care of. So, yep, that would be one of them. That was I mentioned earlier Dr. Austin will be moving is because that trailer is being moved next week. So, we're moving Dina, Dr. Austin, and Gil to a new room. Um, and we also may have some other furniture, the furniture we had at our admin that was going to be our admin building. We're going to be taking that delivery and actually giving it to the people that were meant to give it or we currently are. So,
081a lot of moving explain a little bit just in case there are people wondering what we're talking about. So, we we have two trailers. One is in the front of our central admin if you visited us and then we have a triple wide trailer which myself, Dina, Gil, and Kathy are in. Those are being re uh they're being repoed if you would say. I mean, we don't pay for them. They have been paid for by a company and it's been um very great that they have been doing that. This is still left over from our Harvey claims. And so we do not have a central administration office complete because those um carriers stopped paying for that about three years ago. Um and so we're in litigation. And so the company who was just covering the
082cost asked for them back and we said absolutely. Thank you for letting us use them. And so we will be moving into a very old classroom if you'd like to come see us there. I just wanted to explain exactly what that was. I would also talk about how the entrance is changing if anybody Mike, you want to explain where we moved it. And so the new entrance is going to be off of Live Oak. We actually that's where she was before we had the trailers. I don't know if anyone here recalls that, but it's going to be right off of Live Oak. We're going to have signage that's going to go over there. We did add a ramp for ADA access that's actually being done right now of local companies doing the concrete work for
083that ramp. So, it's going to be the wing that curriculum and sped are in that back. Would that be the northeast wing of Rockport Elementary? The furthest most northeast corner. She's going to be right at that corner room. So, the new access we'll have labing there. We're going to have uh some fencing that we're redoing to kind of keep the public from not being able to have an access to the rest of the campus. We're adding a wall in that room. There's there's two rooms there. It's 51 52. It's one big room. So, we're adding a wall with a door to help keep all that separate. So, whenever people come visit, they won't just have access to the entire facility there at Rockford Elementary. But that's where she is moving to. That concludes my report.
084Thank you, Mike. And that is all of our superintendent reports. All right, we'll move to agenda item 10, consent agenda. The superintendent may consolidate items on the agenda summary for possible group action or any trustee may suggest group action on items to expedite the meeting board. Are there any questions or items that you would like to pull from consent agenda? And if not, I'll look for a motion and I believe it's just three meetings uh minutes. I make a motion to approve consent agenda. All right, we have a motion made by Mrs. Randle second by Mr. Austin. Any further discussion? All in favor? I. Any opposed? Motion carries. 50. Pulling up my agenda. I forgot. All right. That moves us to agenda item 11, close session. And so at this time, the board will recess
085into executive session pursuant to the Texas Government Code section 551071, 551072, 551074, and 551076. And the time is 7:17.