001Mhm. >> Mhm. >> This. >> Good evening. It is now 5:30 p.m. on June the 2nd. It's time to call this budget workshop special called meeting of the San Felipe Del Rio CSD Board of Trustees to order as the meeting has been duly posted in accordance with the Texas Open Meetings Act, Chapter 551. Uh, we'll start with roll call. >> Ms. Becky Chavez is not present. Mr. Brian Weston is not present. Show myself, Deal Worth Maras, present. Mr. Joshua Overfelt. >> Present. >> Mr. Emilio De Anda, show him absent. Ms. Amy Haines. >> Here. >> Ms. Linda Wanawhat the Web. >> Present. >> Sir, you do have a quorum. >> Thank you. Quorum is uh is established. Uh, at this time we will start with opening ceremonies. We'll begin with a moment of silence followed
002by the pledge of allegiance. Please stand. >> Thank you and now the pledge. I pledge allegiance >> to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. >> Thank you. And we will go right into item three, which is our budget workshop, uh the projected revenue and expenses. Miss Childress? >> Good evening, President Overfelt, Dr. Rios, and members of the board. This evening, we're going to take another look at our 2026-2027 interactive budget workbook. Um we have continued to do work on this and we have um added a couple of options that we would like for you uh for you to consider this evening. Um you have received this at the um a USB drive that does
003have the interactive workbook on it this evening. So, you are able to take that home and view it at a later time. So, the first tab we're going to look at is the general pay increase tab. No changes have been made to this tab. This was the information that was provided to us at our first workshop from TASB. This is the TASB uh pay maintenance uh salary study that they do for us. We still have the three options. The first being a 2% increase to the midpoint for a total of $1,909,401. The second option would be a 3% increase for a total cost of $2,611,324. And the third option that we have is for a 4% increase to the midpoint, which would be a cost increase to our general budget of $3,327,407. For the purpose
004of this evening's presentation at this time, uh we have selected uh the 2% increase with the cost of the $1.9 million for uh uh for for this presentation. The next tab that we have is our personnel tab. So, the uh we have added a couple of options here for you to consider. The first couple um we had already gone over. The first two are an increase to our athletic stipends. And we have an option of a 50% increase to uh of the total cost that we would like to uh possibly consider. And a 100 100% increase to the athletic stipends. The 50% would be a cost of $76,112. The 100% increase that we would like for you to possibly consider would be $152,223. Neither of those are um have been chosen for the purpose of
005this workbook this evening. The next item we have is uh the curriculum and instruction director position. We will not be continuing that. We are removing that for the 2026-2027 year. So, that will be a savings of $135,019 for salary plus benefits. We also are going ahead and deleting some positions that we've had on hold due to the middle school and some dist- uh organi- reorganization. That would be a cost savings of $500,000. We also uh would like for you to consider an option of reducing our critical needs assistants by about 40%. That would be an es- about an estimated 24 positions. That would be a cost savings of $781,500. And then we also are have a our math curriculum coordinator. We're moving that to the at the last board meeting we approved a lift grant.
006Uh math grant coordinator position and they will be converting to that. So it would be a cost savings of $45,739. Those last four options are included selected as yes for the purpose of this workbook at this time. So it would be a cost savings of $1,462,258 for us for the purpose of this workbook. >> Well, I'm sorry. Still just just Rover Bell. Uh I don't know if you all have any questions on any of those items before we move on. If you don't, I would like to explain at least one of them. >> I'm I'm sure the one that would have the most questions would be the CNA reduction. So I'm going to let you probably I'm sure that's the one you want to explain. Yeah. Okay. Go ahead. >> The the CNA expense the
007critical needs aids uh is by far one of our largest uh unfunded uh mandates to provide critical needs assistance to students in some of the units. Legally we have to provide the critical needs aids for specified needs that the students have. But in almost all cases the students have the critical needs aid for the entire day. In discussing uh the issue with uh the board's attorney uh he clarified or reaffirmed that it's not needed for the entire day and it's not needed to be dedicated uh critical needs aid. Uh some students may need help with uh bathroom issues, uh toileting, diaper changing. Uh others may need some assistance in transitioning to a class, but most probably don't need it during physical activity time or other um activities. We think that we can reduce that by
008about um Well, we think we can reduce it by a lot, but at least uh by 40%. Um it's not going to be a popular decision, but right now our budget for our critical needs aids is 1. Um >> Um salaries alone is a little over $2 million. Then we have additional uh 600,000 in consultants and thing supplies, things like that. >> So, it it's it's a it's a significant reduction. Uh and it's one that we would uh begin addressing as soon as a budget was approved. >> And I only get about 500,000 for our SHARS reimbursement at this time. And revenue. >> So, I guess the >> [clears throat] >> um um the elephant in the room question is would that be through attrition or is that going to be a riff? >> None
009of our critical needs assistants are um They're they're they're temporary positions. They're they're not even like our our aids. So, it's a year-to-year contract. Now, I don't have the information in terms of how many are expecting to come back this coming year. Miss Childress will provide we can probably provide that to the board in the update. >> Yes, mhm. I currently have 59 positions. I would have to check to see if I have any vacancies at this time. If any of those are vacancies. >> So, the vast majority of the the vast majority of the CNAs or or all of the CNAs are within the within all the different units is is where we see them or would it be outside shadowing individuals who would not necessarily be in a unit, but are are mainstreamed
010um stuff like that or >> They're primarily in the unit, but there are some that shadow students throughout the day. Again, the breakdown is probably something that we can uh get from the special education department. >> Okay. All right. Does anyone on this side have any questions for right now about that particular topic? >> The only comment that I have, Mr. Oberfelt, is that any CNA that is needed or requested has to go through the art. So, there has to be an art committee making that determination that there is a CNA needed. >> Is that right? >> that's my understanding, correct? >> Yes. >> Okay. Ms. Hayes, anything? >> No, not [clears throat] yet. >> Not yet, okay. Mr. Amadas? >> Um I'd like to see how uh how many CNAs service students full-time. If
011we can get that uh I know you said that the board update would would provide some of that. Um So, you said 59 current CNAs. Is that right? So, and if we're looking at this uh we're going to reduce 24, that would leave us with >> That would be an estimate of the 35 actually. >> more or less, okay. Um and the reason I asked for the amount of of kids or or CNA servicing our students is to make sure we have enough to fully service our students the way they need to be serviced daily. Yeah, I think I'd I'd love to see that. Yes, sir. >> We're we're legally bound to service them because it's already been established in the area. It's just not full-time. Um, and I know that a lot of parents
012would like the full-time aid and I understand why, but that is not how the school district is funded. And um, and it's just difficult to keep providing you know, the service. We used to fund a lot of it through the CHARS money, but that has been significantly reduced. So, Miss Children made a comment that we had about 500,000 in CHARS, but how much do we spend for the CHARS consultants? >> Uh, about 35,000. >> Okay. >> So, I mean, for for the for the Sorry, for this um, software, but I know special ed uses the funding for other consultants and thing that they use. But, it is the about 600,000. To not include the salaries. >> Okay. >> And and where does that where does that funding come from? >> The CHARS funding? CHARS funding
013comes from some of the specific uh, services that are provided to students. For exa- direct services. For example, uh, diaper changing, uh, transportation. It used to be where we would get CHARS funding for a whole lot of services, but here recently, uh, by recently within the last 2 years, >> Yes, sir. >> they significantly cut for what we are able to bill uh, for for and and now it's all only direct services. Um, I I even What was the the latest um we're not able to um, bill for >> So for instance the the critical needs assistance I used to be so we we build the salaries of our of our teachers of our monitors like Dr. Rios said any supplies we used in special ed services that the children if it's have an IEP
014and they're Medicaid eligible and we can use those. We used to be able to use the CNAs as an expense but now they came back and said unless they are a critical needs aid that on the IEP states that it is a medical necessity we cannot um use the salaries or the expenses of the critical needs aid assistance anymore and the majority of my understanding the majority of the CNAs they're not being used for medical necessities. on the IEPs. >> Okay. Mrs. Travis anything? >> Well, my question was answered as to how many CNAs 59? >> 59 yes ma'am. >> Now how many are funded full-time or are all of them funded full full-time? >> Yes ma'am they're all locally funded full-time. >> So if if 24 are going to be reduced from the 59
015is that correct or not? >> It's a recommendation. >> That leaves 30 something 35? >> Yes ma'am. >> I don't know. Do we not need do we not have in uh more students that would need full-time >> [clears throat] >> or not? I don't know. >> The the answer is is that that some students may need a full-time CNA. >> Yes. >> But most do not. >> Okay. >> And and And uh and going to be the difficult part because for example, a student going to recess would not need most students would not need a full-time CNA. That's one example. Um it it's going to vary from student to student, but we would have to do a complete study, visit with uh the parents of the students, share with them how it's going to be
016used, explain to them the funding mechanism because they're not that's not part of the discussion that we have with them. Um and and move forward. Again, the board still has to consider this and see if you agree with our recommendations. Um but it we would be within the law. It It's not a comfortable decision, but um you know, one other option that we didn't put up here that the commissioner put out there for everybody to use a couple years ago was to increase class sizes. That's not up here. We could >> [snorts] >> just you know, laterally say that we're going to increase from 22 to 1 to 25 to 1. And that would also save on personnel. We chose not to put that up here because that affects 100% of the students. But we
017have options to to to continue to reduce the budget deficit. That's just not one that that we're willing to put up here yet unless unless we're directed to do so. >> Okay. >> All right. Thank you. >> Thank you. All right. The next tab that we have in the added to the workbook is uh we have two tabs that have to do with travel. The first has to do with employee travel. And um so, what we did was I took the each of the workbooks that had any employee travel. Now, this is not local mileage to reimburse them for trips that they make within town between campuses. This would be for me out of town meet travel that they would do. And um at this time we have them all selected as no, but it
018could offer a savings of $160,697 that were to be if those were to be selected. The next tab has to do with student travel. So, again, we took workbooks. This is mostly athletics for over and it's for overnight travel consisting of more than one night. So, most of it is tournaments, not neces- not district meets or anything like that. Again, at this time they are selected no. We also included campus field trips that we do budget for. Again, selected no at this time, but it could generate a cost savings of $201,321 for your consideration. >> Um you you you probably saw it. Excuse me. >> Yes, ma'am. >> Uh you said those are tournaments? >> So, the majority of it is it's for because most of them are multi-night. It's for anything that they have
019to stay overnight. So, lodging and things like that. Those are the ones that we looked at, not not just the day trips to to participate. >> Okay. Yes, ma'am. >> So, as an as as an example, um Darrell tennis goes to Kerrville, plays on Friday, um comes back, gets up the next morning, goes back to to Kerrville for Saturday play for those who qualified for the Saturday round. >> Yes. >> Okay. >> Oh, that I Thank you cuz I was just a little I was like, but what if they So, we're taking two trips >> Yes. >> having to go back and forth. >> go back and forth. Yes. And it is like we did It's mostly tournaments. Like I said, I tried to pay attention if they gave as much detail if it was
020a district, you know, a district meet or, you know, anything like UIL meet, we did not count those. It was just just the tournaments, yes. >> Again, we're not checking yes on these for the purposes of this discussion, but it's just an option. >> The next tab I have is titled savings, and again, this is um has to do with some of our department and district workbooks. So, the first one for your consideration would be to reduce the campus library book funding from $6 per student to $3 per student. That would offer a cost savings of 29,538. Uh we do have that selected as yes at this time. The next one would be to reduce student drug testing. Uh we currently test around 550 students, and it would be to reduce the count to 250
021students. That would be a cost savings of 47,185. It is selected yes at this time. The next would be in our chief administrative workbook. We have $45,000 that we currently have in the workbook that was for strategic planning consulting. Uh if we were to remove that, that would be a cost savings of $45,000. That is selected yes at this time. The next one is in our gifted and talented workbook uh to remove our GT testing consultants. That would be a cost savings of 22,200 I'm sorry, 22,324. Again, it is selected yes at this time. And the last one is in our curriculum and instruction workbook. Uh we currently pay extra duty for the GT our teachers that have to have their GT refresher training. Um that could be a cost savings of $30,000. So, it
022would be represents a total cost savings of $174,047. And we do have all those items at this time selected yes. >> Any questions on any of you? >> Okay. >> Uh Ms. Webb, I don't know if you had a question on the previous one. >> Uh on the uh travel student travel. >> Yes, ma'am. >> Uh I was looking at the gas cost of those buses that have to go back and forth. Let's say for a cross country meet. What would be the savings whether they stay or don't stay? Would there be a cost savings or not? >> Uh if there are some cases where it wouldn't be justified to drive back and forth. For example, if somebody qualified for the state meet, you know, driving uh all the way to Austin, um one day
023to practice and then the next day to run, that obviously wouldn't be a cost savings measure because you only have one or two students that qualify. But when you have uh kids that qualify between the room for the coaches, male and female, room for uh students, especially and I'm talking about things like golf and tennis that have male and female involved, it it it would absolutely be a savings. Um and then the bigger teams, your softball and your baseball and all those other teams, it it it's a significant savings. They don't give us a hotel rooms at a a huge discount. We still end up paying 110 to 140 per room. >> And that is >> Um so it it would be a savings. Yeah. And and when when it when it's not a savings,
024then we would make that decision. >> Okay. >> [snorts] >> Um any questions on the on the savings slide that was just presented with the different reductions. >> On the reductions, when we're looking at the GT testing consultants, are we talking about those retired educators that would come in and test our GT students? >> Yes, ma'am. >> Okay, we're reducing them. Are we going to go back to where the certified GT teacher would be the one testing? >> Not necessarily. The discussion that we had this past week would be that as much as possible we would organize it to where some of the curriculum coordinators would pitch in to do as much of the testing as possible. There could be situations where because of the number of of students that were nominated for testing, we
025we may have to either train a teacher to help out, but as much as possible we would try to do curriculum coordinators. >> Thank you. >> The other one that drove it up in case somebody's thinking about it is on the drug testing. The reason that that that one seemed very appropriate is because we drug test the students that either drive a vehicle to school, participate in extracurricular activity, or a UIL activity. But I know that all of you have heard on more than one occasion, "Why does my son, why does my daughter keep getting picked on? They're tested you know three of the five times, or four of the four times." Well, it's because when you're testing that many students, >> It's a random. >> And it's it's even though it's it's random, the
026pool's only so big, so there are it's a high possibility that you're going to get selected a lot. With the lower pool, it'll still be random, and we we think it'll it'll still be a good deterrent, at least as good of a deterrent as it's been. And I don't want uh, anyone to think that we're doing away with GT. We're just coming up with different ways to train our teachers, uh, train them at the beginning of the year as part of the summer training, uh, and train them during RTI days. Uh, just come up with different ways of training them at different different times. >> Thank you. Okay. All right. The next two tabs are the operations and the technology tabs. These are the projects that, uh, during our first workshop, Mr. Choppa provided the
027sustainability workbooks for. Um, none of These have not been updated since our last meeting. It has to do with the HVAC repairs, fire alarm repairs, uh, fencing, the gym floors, uh, some furniture replacement, interior and exterior painting, service vehicles, and some communication radios. It would be a total cost of 2,087,220 dollars for all of the projects. At this time, we have not selected any of the projects as part of the workbook. And for technology, the same thing. It's the HVAC in the MDF room, um, a desktop computer refresh, and the E-rate fund 20% contribution for our E-rate funding. Again, if all selected, it would be a cost of 575,000 dollars. At this time, we have not selected any of the projects for the workbook. >> Yes, sir. >> We will have to select the E-rate
028because that's just something that that we that we need to do. Um, the other the the thing to consider, Mr. Orville, members of the board, is that our fund balance, our excess fund balance, by the time everything's cleaned up, it's going to be about 10 to 11 million dollars. So, that doesn't mean that we wouldn't fix anything if emergencies that came up, the board has enough money in excess fund balance. We're just not planning to spend any of it unless we have to respond to to to emergencies. So, it's not that we're not going to fix things, but we we believe that we're going to have to put in money for health insurance. Um and possibly if if you'll choose to provide a raise. So, everything else we want to do as a as a
029as needed basis. Which means we would have to come to the board and say this this broken, we're going to be doing this. >> Any questions on technology? Okay. >> Okay. The next tab we have it has to do with project financing. Um these were options that were given um if we were to borrow funds to continue any work on any projects. We have three options. The first one, these have not changed since our last presentation. The first one would be if we were to borrow $5 million. Uh the payment would be $370,183. The second option was to borrow $7 million. That payment would be $518,187 a year. And the third option was if we were to borrow $10 million. The payment would be $740,296. Again, for the purpose of this presentation, we have not
030selected any of those options at this time. >> Yes, sir. Just just to provide some context for for the board. This money that that that they shared was by Byron, it's on a 20-year term. The money that we borrowed when we fixed uh the ACs at the high school and and did the other energy saving measures. >> The maintenance tax. >> Uh what term was that? >> And please also a a >> It was also 20 years. Um and we're in about about our seventh, eighth year of that. So, we still have about 13 years before we can Okay. >> All right. So, that brings us to our uh proposed budget tab. Um just so you'll an update on our revenue since the last meeting, uh we did uh speak with our revenue consultant and
031based on information they provided, uh we did update I reduced the revenue about 500,000. So, our projected revenue at this time is 107 million 470,616. Um as you can see, our as we mentioned on the general pay increased, uh I have the 2% increases being shown, the uh reduction in salaries, both the options that we chose. We do not have anything in for insurance at this time. With our non- uh salary workbooks, as well as the savings tabs that I mentioned, the items that we selected from that. And then with the technology, the um E-rate contribution, we are projecting expenses at this time of 108 million 936,499, which gives us a 1,465,883 dollar deficit at this time. >> Where would um Ms. Childress, where would the plug-in for um insurance go when we find that
032out in a month or or so? Is that under expenditures for increase reduction of health insurance contribution? >> here. Yes, sir. >> Okay. Dr. Rios? Mr. Overboe, members of the board, the state TA is coming up with a funding mechanism for special education. I believe it's called tier funding. >> Tier, yes, sir. >> Tier funding. >> to be eight tiers now, though. >> And uh we're applying for a grant to provide assistance in how to apply for that funding so that our funding for special education is increased. >> [clears throat] >> I mention that because we do have a potential of gaining more money for our special education department. If the board is um uncomfortable with reducing the critical needs aids, we could um as an option, um start working on reducing the critical needs
033aids, and then wait and see how much of of the funding is increased through the tier funding, and we could postpone this decision for another year. It is going to cost money to the budget that we don't have because the state no longer I say state, but it's really a federal money for for SHARS. Um am I correct? >> No. No, this is it is a federal funding. Yes, it does yeah. >> That the state uh no longer provides, and and the district is assuming that expense. It's it's one of those unfunded mandates like I mentioned earlier. But if the special ed funding increases through the tier funding and we're successful at it, well then maybe we can uh forego that difficult decision. And if it doesn't increase, well then we will be forced to
034make this decision uh the coming year and start taking measures to implement that uh by the coming year. It's just an option. Any questions coming from this side, Ms. Webb? Ms. Haynes? >> No. >> Ms. Altamirano? Ms. Becky? >> I'm okay. >> Okay. I know it is It's a lot to It's a lot to to consider and digest and we'll over the next um week or so I encourage the board to look through its interactive workbook that you got the thumb drive for and and look at the different things and if need be on a one-to-one basis, meet with Ms. Childress about um if you have any questions uh [clears throat] or ideas that you'd like to share with her or Dr. Rios. Um and then the next Do we have one more before adoption
035or >> sir. So, we have we're scheduled to have the proposed budget on Monday, this coming Monday, the 8th. And that is the one that I will uh use to put in the newspaper and fill out our paperwork. But we will not then we will adopt on the 25th. But we do not have a another scheduled budget workshop in between there. >> Okay. So, yeah. Um definitely encourage our fellow board members to go through that workbook and and look at it and give what Would you like the When would you like back our versions of the workbook? Do you need that before the 8th or before the 25th? >> If you could send me by Friday or at least if you have any you know It doesn't have to be the full workbook, just maybe
036some options you're considering just so we could I could use them to help speak with Dr. Rios and then and then to put together the proposed budget, that'd be great. But we can still we can still speak discuss it afterwards. >> Okay. So, if you have the the chance to either submit your changes or submit your entire workbook to Ms. Childers by um Friday, I guess by let's call it noon on Friday. Um that would be that would be great. Um That way she can prepare, and Dr. Rios they can look at what they're going to present to us next Monday. >> Mr. Sanchez and I are both here the rest of the week, so all day. So, if you'd like to come in and meet one-on-one with us, we're both available for that also.
037>> Perfect. So, yes, Ms. Childers and Ms. Sanchez will definitely help you all if anyone has any any questions. Anything? Yes, ma'am. Ms. Webb. >> Would it be possible to find out from special ed how many of the students that right now have the critical needs aids actually actually need them? >> Because it's in the ARD package, ma'am. Legally, they all need it now. >> Okay. >> Because it's been in the ARD. Yes. Now, we could ask uh how many of them need a full-time versus how many of them need probably 50% of the time. That that would >> Okay. That would help a lot too, right there. >> Okay. >> Thank you, ma'am. >> Thank you, sir. >> So, with that we'll adjourn the budget workshop. We don't have anything until item 16, human
038resources consideration to approve the updated 25-26 district compensation plans. Ms. Childers? >> Good evening. This evening we are looking at updating on the supplemental stipends for the 25-26 compensation plan under the UIL academics middle school sponsors. We are updating the four events and five events. Previously we had added $250 each event after three events and now we're just adding an amount there for the three for the four and five events. >> Any questions on that particular change? Recommendation? >> Yes, sir. It is the recommendation of administration that the Board of Trustees approve the updated 2025-2026 district compensation plans as presented. >> Further recommendation is there a motion to accept? Mr. Um, I'm going to second it by Ms. Haynes. All in favor? Unanimous, thank you. >> Thank you. >> Being no other business before the
039board, is there a motion to adjourn? Ms. Haynes seconded by Mr. Amador. All in favor? We are adjourned 6:07 p.m. Thank you. >> Mhm.