001Oh yeah. >> Okay. Good evening everyone and welcome. It's time to call this public hearing slashregular meeting of the doio San Falipe Doro CISD board of trustees to order. Mr. Secretary, would you call roers? >> Yes, sir. Mr. Messa. Mrs. Luna Chavez. >> Present. >> Mr. Alvarez >> here. >> Mr. Overfeld >> here. >> Mr. Mesa >> here. >> Mrs. Webb, >> present. >> I'm present as well. Sir, you do have a quorum. >> Thank you very much. Let the record show that we do have a quorum of board members and that this meeting was duly called in accordance with the Texas Open Meetings Act, Texas Government Code Chapter 551. today being Monday, December 15, 2025. Thank you, Mr. Secretary. Um, if it's okay, um, we'll have recognitions first and then we'll we're going to
002move item 13A, which is the audit, all the way up before the public hearing, if that's okay with board members. >> Good. Okay. Then we'll have first item we have on our agenda is opening ceremonies. Uh we'll have a moment of silence or personal reflection followed by the pledge of allegiance. Please stand. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you very much. Again, [clears throat] we're down to item four on our agenda, fine arts recognition. We have Vanessa Martinez. >> Good evening, President Messa, Dr. Rios, and members of the board. Before you today are going to be just a few students that represent Del Rio High School choir program.
003This fall, under the direction of Miss Angela Patassie, our singers have been actively performing and auditioning in the region. We are proud to share that 11 of our students earned placement in region choir and four advancing to the pre area level. Tonight we are excited to share with you two familiar selections. Jingle Bell Rock and Felis Navidid. If you feel so inclined, you may absolutely sing along. Jingle bell, jingle [singing] bell, jingle bell, [singing] jingle bells. of fun. [singing] Now the jingle has begun. >> Jingle bell, jingle [singing] bell, jingle bell rock. Jingle bell, jingle [singing] bell time. Dancing and prancing in the jingle bell [singing] in the frosty air. The bright [singing] is the right time to rock the night Jingle bell [singing] [singing] one sleing [singing] [music] jingle jingle jingle bell jingle bell.
004Jingle bell, jingle bell, [singing] jingle bell [singing] square in the frosty air [singing] time to go gliding. [singing] in a one-horse sleing [singing] jingle jingle jingle bell [singing] jingle bell. Phelis [singing] [singing] Navido. Felicia. [singing] I want to wish you a merry [singing] Christmas. I want to wish you a merry Christmas from the bottom of my heart. [singing] >> I want to wish you a merry Christmas. I want to wish you a merry [singing] Christmas. I want to wish you a merry Christmas from the bottom of my heart. [singing] >> [singing] [singing] >> I want to wish you a merry [singing] Merry Christmas. I want to wish you a Merry Christmas from the bottom of my [singing] heart. >> That is very difficult to do without music, you know, in the background. So, congratulations to
005all of you girls, guys, the group. >> And just a friendly reminder, tomorrow the middle school choir and our high school choir will be performing their Christmas concert here at SBC beginning at 6 p.m. >> Great. Well, it's great to have, you know, to start the meeting with some Christmas music. So, appreciate it. Thank you so much. Again, uh, as I mentioned, we're going to move one item up, 13A, business and finance. Item A, consideration to approve the comprehensive annual financial report for the 2425 fiscal year. Amy Childress. >> Good evening, President Mesa, Dr. Rios, and members of the board. The 2024 2025 fiscal year audit has been performed by our external auditors, Crow LLC. And this evening we have with us um from California, Mr. Jeff Jensen to present a report on our audit
006findings. >> Welcome, sir. >> Great. Thank you for having me. It's uh my privilege to be here tonight to present your uh audit report for the year ended June 30th, 2025. And we've summarized the audit which is you know quite a long report into a few key slides here for you and happy to answer any questions that you might have. So uh our audit is uh or our job as your auditors is to form and express an opinion on the financial statements that are prepared by management. Um our job also is to look at uh federal compliance too as part of your audit. Um the audit starts with a risk assessment of the district and its financial operations. And from there we design internal control procedures to perform as well as substantive testing in order
007to be able to gain enough audit evidence to uh sign our opinion on your financial statements. So this audit started uh way back in the May time frame of looking at your um the planning procedures like you said the risk assessment uh as well as some of the uh compliance procedures. And then we were back in September to uh look at the actual numbers of the of the district and then to wrap things up here in the October and November time frame. This year was a little bit unusual again because of um the federal government. The federal government normally issues the audit guide to be able to do that portion of your audit uh in the July time time frame. Uh they did not issue that this year until the week of Thanksgiving. So, um
008the all of the uh school districts here in in Texas have had an extension um that was granted by TEA in order to uh complete that portion of the audit. Um you know, substantially were complete with the work here for your district. Um but that did cause a bit of a delay in uh essentially wrapping up and concluding the the audit because of their delay getting that compliance guide out for us. Oops. All right. Management is responsible for the preparation of the financial statements, ensuring that you're uh complying with both federal and state requirements and then ensuring that you have an internal controls uh to support the operations of the district to produce uh financially uh material financial statements for us to be able to audit. This year there were two new accounting standards that
009were required to be op uh adopted by the district. Uh the first one is Gazsby 101 on compensated absences. And really this was kind of an overhaul for all governmental entities to look at the different types of leaves that exist to make sure that um they are being accounted for and acrewed uh correctly in your financial statements. Um so as part of adopting these fi uh this standard um there was a a restatement to your opening net position of about $5.2 million. The second is on Gazsby 102 uncertain risk disclosures. Um this one really didn't have an impact [clears throat] on the district um but was properly adopted for your financial statements. As we look at corrected and uncorrected misstatements, I'm happy to report that there were no audit adjustments. So the numbers that were
010given to us to audit um are the same numbers that are uh in this report uh without any modification. Did have one uncorrected misstatement. So these are smaller differences. So as we go through the audit, we track them to make sure they don't aggregate into a material number. Uh and so again, this is a a an immaterial matter here and um was not required to be reflected in your financial statements. Uh just some other communications that we're required to share with you as your auditors is that uh we did not encounter any difficulties in dealing with management. Uh we didn't have any disagreements. We're not aware of any other consultations. So, as an example, if we were going through the implementation here of 101 and they didn't like what we had to say and they
011called one of our competitors and asked them what they thought, that's called opinion shopping and we'd want to report that to you and we're not uh have nothing to share with you on regarding that. And then lastly, there were no significant or adverse events that happened during the audit. Certainly, we wouldn't wait till tonight to share those with you. Um, but happy to report that there were uh no uh significant or adverse events to bring to your attention. As far as the federal audit goes, we did uh complete that and so um there are programs we're required to look at this year were special ed and head start. Um your significant programs were required to look at on a trianular rotating basis. So um you know we looked at these programs this year. There'll be
012other programs that we'll look at next year as part of as part of your audit. So as we look at the different types of opinions that are a part of these financial statements, the first is on the financial statements themselves and the district received an unmodified opinion. That's the type of opinion you want on your financial statements. Your financial statements comply with all the applicable accounting pronouncements and are free of material statement. And then the second is on federal compliance. Um the district received an unmodified opinion on federal compliance. Again, no compliance findings. Uh clean report. Just a couple of financial highlights for you of the district's position at June 30th, 2025. Uh the total assets of the district were approximately $174 million uh with the net position of 37.2. That includes then your net
013pension liability and net OPED liability there. And there was a total change in um your net position for the year of about uh $300,000. At June 30th, the fund balance was about 38.3 million uh which reflected a decrease during that year of $1.8 million. Again, as far as findings and recommendations go, we have no uh material weaknesses or significant deficiencies to bring to the board's attention tonight. So, clean results there. And my last slide is just to remind you that the district's financial statements are presented fairly in all material respects. We had no material audit adjustments, no findings, and everyone did a great job of preparing for us to do the audit. Like I said, there's a lot of requests that go into this audit, literally thousands of requests that we ask of different folks
014throughout your district. Everybody's highly responsive to us and allows us to be able to complete this audit timely. And so, we really appreciate their support and their cooperation and working with us as we go through completing the work that we have to do. So, hard to get better results than that, I think, as far as clean opinions, no adjustments, no findings, and I'd be happy to answer any questions. >> I'll open them up uh open it up for the board members if you have any questions. >> Well, thank you so much. >> All right. Thank you for the opportunity to work with the district >> and again I applaud all the um department for great reporting and a great audit. >> Thank you. Amy, >> thank you very much for your support. >> Want to
015read the recommendation? >> Yes. >> Sorry. It is the recommendation of the administration that the board of trustees approve the audit report for the 2024 2025 fiscal year as presented. >> Heard the recommendation. I'll entertain a motion. Motion made by Mrs. Webb, seconded by Mr. Alindo. All those in favor? Motion carries and others. Thank you very much. This time we'll go back to um our agenda and we don't have any citizens to be heard. We have a public hearing this item six. First item we have is overview of school first financial integrity rating system of Texas. Amy chopers. Good evening, President Mesa, Dr. Rios, and members of the board. This evening I will be presenting our annual presentation on our school first uh ratings for the these are based these are based on the 2023
0162024 fiscal year. This is the 23rd year of schools first which is the financial integrity rating system of Texas for school districts. This hearing is to announce that the district received a rating of an A superior with a score of 96. This rating is the state's highest, demonstrating the quality of our district's financial management and reporting system. As part of the school first compliance, um, every district is required to provide a management report to the public which will contain an overview of the school first system, present the district rating which was provided by TEA, and then allow for public comment on the report. At this time, I'm going to go over the 21 indicators that are part of the first uh rating. Some of them are um what are called ceiling questions, which are it's
017a yes or no, which is a pass or fail. Others have a numeric value point system that are assigned to them. Number one, was the complete annual financial report and data submitted to the TEA within 30 days of the the November 27th or January 28th deadline depending on the school district's fiscal year end date of June 30th or August 31st respectively. Yes, the annual financial report was approved by the board of trustees on November 15, 2023. Number two, was there an unmodified opinion in the AFR on the financial statements as a whole for the 2324 year? That is also a yes. Our annual financial report was submitted with an unmodified opinion. Was the school district in compliance with the payment terms of all debt agreements at fiscal year end? The answer is yes. The district
018paid all obligations in a timely manner. Number four, did the school district make timely [clears throat] payments to the teachers retirement system, Texas Workforce System, Internal Revenue Service, and other government agencies? The answer is yes. All payments to government agencies were paid in a timely manner. Number five, was the total net position of the governmental activities column in the statement of net position [snorts] greater than zero? The answer for that indicator is yes. Number six. Was the average change in fund balances over 3 years less than a 25% decrease or did the current year's assigned and unassigned fund balances exceed 75 days of operational expenditures? The answer for that is yes. The district's average change in fund balances over three years was a decrease of 031%. Number seven, was the number of days of cash
019on hand and current investments in the general fund for the school district sufficient to cover operating expenditures? We received 10 points, which is the maximum for that. Our district had 133 days of cash on hand for the 2324 financial year. Number eight, was the measure of current assets to current liabilities ratio for the school district sufficient to cover short-term debt? We received eight points for that. Our ratio of current assets to current liabilities was 2.9282 for the 23 24 year which received us eight points out of 10. Number nine, did the school district's general fund revenues equal or exceed expenditures? If not, was the school district's number of days of cash on hand greater than or equal to 60 days? We received 10 points for that for a yes answer. Number 10. Did the school
020district average less than a 10% variance when accompanying budgeted revenues to sorry when comparing budgeted revenues to actual revenues for the last three fiscal years. That indicator is not being scored again for this year. So we automatically received the 10 points for that. Number 11. Was the ratio of long-term liabilities to total assets for the school district sufficient to support long-term solveny? We received 10 points for that. The district ratio was.2541, which is less than the60 required for 10 points. Number 12. What is the correlation between future debt requirements and the district's assessed property value? We received 10 points for that. Our ratio was 1.4592, which is less than the four that's required for the maximum points. Number 13. Was the school district's administrative cost ratio equal to or less than the threshold ratio? For
021this 23 24 year we received eight points. In order to receive the full 10 points the ratio needed to be um below 10%. Our percentage was1069 which is moving closer to the 10% due to district reorganization we have done the last couple of years when compared to prior years. Number 14. Did the school district not have a 15% decline in the students to staff ratio over three years? We received the full maximum 10 points for that. The district's ratio was a decline of 0131% over three years. Number 15. Was the school district's ADA within the allotted range of the district's bianual pupil projections submitted to TEA? We received the maximum five points for that. The district's ratio was within four uh sorry 4% of the projections that were submitted to TEA. Number 16. Did the
022comparison of public education information management system data to like information in the school district's AFR result in a total variance of less than 3% of all expenditures by function? That was a yes for that indicator. Number 17. Did the external independent auditor report that the AFR was free of any instances of material weaknesses and internal controls over financial reporting and compliance for local, state, or federal funds? The answer for that was a yes. The district's external auditors reported no material weaknesses in the 2023 24 audit. Number 18. Did the external independent auditor indicate the AFR was free of any instances of material non-compliance for grants, contracts, and laws related to local, state, or federal funds. We received 10 points for that. Our external auditors reported no instances of material non-compliance in the 2023 24 audit.
023Number 19. Did the school district post the required financial information on its website in accordance with governmental code, local government code, Texas education code, Texas administrative code, and other statutes, laws, and rules that were in effect at the school district's fiscal year end. We received the maximum of five points for that. We're posting all required information on our website. Number 20. Did the school district's administration and schoolboard members discuss any changes and/or impact to local, state, and federal funding at a board meeting within 120 days before the district adopted its budget? Again, that indicator was a yes. We did discuss those during the 2023 24 budget planning process. In indicator 21, did the school district receive an adjusted repayment schedule for more than one fiscal year over an o for an overallocation of foundation school
024program funds because of financial hardship. That indicator is considered passed if a district does not receive an adjusted repayment schedule. So we pass that indicator. So again with that our score for the 232 24 fiscal year was an A superior rating of 96 as part of the financial transparency that we're required to post on our website. It will include this report as well as a link to the superintendent's contract, any reimbursements to the superintendent and board of trustees, any outside compensation of superintendent in exchange for professional and personal services, any gifts of $250 or more to the superintendent and board of trustees, and any district transactions with the board of trustees. And that is all that I have at this time. >> We'll open it up for public comments if anyone. Is this a hearing?
025[clears throat] Hearing none board members? Any questions from then? I just want to make sure that on um indicator number eight during your tenure with the district um has this been an eight before? I see the tens the two previous years. >> No, sir. During my tenure, this I believe it's the first time it's been the eight. >> So that's not a concern. >> No sir. >> As long as we get an ID, we're okay. >> Yes, sir. >> Okay. Well, that closes the portion hearing. No comments from the public. Again, that closes the um hearing for the financial rating. Thank you again, Amy. >> Thank you. >> And your team great. >> We'll close the hearing and open up the regular meeting. Um go items eight on our agenda. Item eight, intruder detection audit
026report. Chief uh somewhere. >> Victor, what do you call the chief? He's Oh, there. >> Welcome, sir. >> [clears throat] >> Good evening, President Messa, Dr. Rios, members of the board. Tonight's report is on the intruder detection audit. During this report, we had uh two findings, two corrective actions. You can see that we are at 43% 17 out of 16 campuses that were visited. On November 5th, 2025, one of the auditors visited Robert Bobby Barera, a STEM magnet. As you can see, we were green across the board, meaning there was he was unable to gain access into the campus. Found no doors, uh, no gates, unsecured. Uh, unfortunately, we do have corrective action and that action is, uh, for the weekly door sweeps that are required, uh, for each campus. He did note that he
027was unable to view two weeks of the required uh weekly door sweeps which were October the week of October 20th and the week of October 27th. As a result of that, we were given corrective action that's due January 4th. The second corrective action that was noted was on December 2nd, 2025. The auditor visited Sinisa Hills Elementary. Again, from the graph, you can see that we were green across the board, meaning the auditor found no unsecured doors and was not able to gain access into the campus. Uh he did note that he uh did note some corrective action for the weekly door sweeps. In his report, he noted that he was unable to view the weekly door log for November 3rd. >> G, can you just raise the mic a little bit so that >> Yeah,
028I was going to say that. >> Is this better? So as a result of these these findings, we are required to do corrective action for this campus as well. Uh on December 8th, 2025, we had corrective action for both campuses where we discussed security procedures uh to include the weekly door sweep. We will include this in our corrective action that we have to submit to the TEA. In addition to this corrective action, uh my office will now monitor uh on a weekly basis the the door logs across the district uh to make sure that uh all the door logs are up to date and we are in compliance for that. And that's the end of the report. >> Any questions for Chief Fox? Chief, in reference to the door logs, when you're saying your staff,
029does that mean it's going to be administrative like your supervision or is it going to be based off the officer per campus who's going to have an overview of those logs? >> No, it would be uh myself. >> Okay. >> Uh we'll view it on the district level and then uh communicate that up up the ladder. >> Okay. Clarity. >> Anyone else? hearing none. Thank you, sir. >> Thank you. >> Next item we have is item um 8B, overview of usage report for district software programs. S Carlos Barera. Good evening, board president Messa, Dr. Rios, members of the board. [clears throat] The following slides are the usage reports for academic intervention and support online programs used districtwide. First report is um the Renaissance Learning Accelerated Reader Program. It is used at the elementary and secondary
030campuses. The main purpose of this program is to support and improve students reading proficiency and comprehension. And here we see in the second column the total number of students per campus, the total uh students with activity, the number of tests taken, the number of tests passed and the percentage of tests passed by campus. Second program that we'll review the Renaissance Learning Star Reading Program. This is also used by both elementary and secondary campuses. The main use uh the main purpose of this program is to assist is I'm sorry is to assess and monitor students reading uh grade levels and growth throughout the year. Again on the second column is the number of students per campus. students tested and the percentage of [snorts] students tested by campus. [clears throat] The Renaissance Learning Star Math program is
031only used by elementary uh campuses. The main purpose of this program is to assess and monitor students mathematics um achievement levels and growth throughout the year. Very similar to the STAR reading program. Again, we see the number of students by campus, the students tested, and the percentage of students tested by campus. The LL program is used by elementary campuses in fourth and fifth grades and middle school campuses at all grade levels. The program primarily uh the the program's primary purpose is to provide personalized skill-based practice that help uh reinforce and master academic standards in core area subjects. This one is a district uh usage report. Um here we see that 3,67 students are um registered for this program, 231 teachers and it is being used on 12 campuses. Um currently our district has uh 2,167,613
032questions answered this year. On the next slide, you get a better visual of the of the time spent on the program. Um, total time spent uh is 23,68 hours. Uh of that 63% is on skill practice, 27% is on assessments, 4% is on quizzes, 3% is on learning games, and then uh 2% is on group jams. That's a collaborative uh learning opportunity. This program can be used at home and at school. 95% of the time it is used. Uh the hours have been logged at campuses. Uh 5% have been used at home. The next program we'll review is progress is progress learning program. It is used at elementary campuses and is intended to provide standard aligned practice and assessments that help students develop and master academic skills they will see on the star exam. So
033again, very similar to on this report. It starts at the beginning of the year and it shows questions answered by week. This is a better visual of the campus's usage. Um, Senissa Hills has the most usage, followed by Ruben Chavea Elementary. The online program Summit K12 is used uh by our elementary campuses, grade levels 2 through 5th, and our secondary campuses. The main use of this program is to provide language intervention supports for our emerging bilingual students in preparation for the Telpass state test and overall language proficiency. Here [snorts] on the second column you'll see the total loginins by campus, the total number of minutes used, the enrolled students by campus, active students usage, uh percentage of act uh of activity and average minutes of activity. The Lexia program is used at our elementary campuses.
034The main use of this program is to provide language intervention support uh for our emerging bilingual students in kinder and first grade. So again, very similar to Summit K12, but for our younger students. On this report, um again, you see the November usage and and the total uh loginins uh by students, 213 for the year. um 131 in the week of November 10th, 13 uh 63 the week of November 7th and so on. Um the average gains a little bit to the right. Um you'll see the the progress of these students of 210 students. Um and it varies from from from their their usage. Egenuity. Egenuity is a program used primarily at the high school level at at all the high school campuses. Uh this houses our credit recovery courses. Uh it is also used
035to supplement uh uh and and test prep for our ACT, SAT, advanced placement, TSIA, and our STAR EOCC exams. And here you see 359 students uh enrolled I'm sorry have used the program in the last 7 days. The total number of hours um the average number of hours used is is 12.9 hours. Um, and it's hard to see. 409 uh students have completed their enrollments. And then because it's used primarily for for credit recovery, students are enrolled multiple for multiple courses and they finish one at a time. So they could be enrolled in several. However, their completion is a little slower than their enrollment. Are there any questions? [clears throat] >> MH, is there any reason why we have X number of students per campus, but only a certain number of students are tested? >>
036For which program, M? >> Well, I'm looking at the Renaissance Star, for example. Well, I'm just going to take the first campus of Buista. It has 646 students, but only 541 were tested. And when you go down the road, you notice the same. Yeah. >> With the other campuses. Is there reason for that? >> So, different campuses have different intervention plans. Um this year a lot of the campuses opted to help support their um most at risk populations in a face-to-face uh setting in small groups versus an online platform. The online platform is still used however in the as as supplemental. >> Do we have any further questions? You're okay. >> Um, yes or no? That's okay. >> Anyone else? I have a ton of questions. Um I requested this report because again we make
037expenditures that are in large amounts of money regarding uh software programs and [clears throat] some of these reports are okay some are not as far as I can't really tell again [clears throat] how many um teachers are utilizing it and it's really meant for principles to look at your individual teachers and see how many teachers are really taking advantage of this or not. Now, accelerated reader, for example, a lot of times the librarian, you know, makes the kids enroll and and test, you know, during the morning hours before they the bell rings and so forth. But um there's a big correlation between reading and you know again understanding you know what they're reading um and vocabulary and and so many other things that are tied into reading. Decoding is one thing but comprehension you know
038and and vocabulary mean a whole lot. And so as individual principles, you look at your teachers and how many are utilizing that because you do have labs and and the software is available to them. U there are some programs that I'm concerned with accelerated reader um Ruben Chvida for example, you know, we it's could be utilizing a lot more of that. Now I understand like Bobby Pereira, you know, their scores are high. So I'm not too concerned with that with that number there, but um [clears throat] the Renaissance Star reading the level should be and I'm glad that you see 96% and 97 98%. Then we go to the math and you know it's a lot lower and we know that students need a lot more help in math but we're making an expenditure and
039it should be utilized and monitored by the principles at least for their individual teachers that they have on their campus. Now I was not not able to decipher anything from um the report needs to be more comprehensive. I I really can't can't understand the that report. Um my concern is Lexia. Okay. One, we had 26 26 staff. The staff that have logged in this year is 12. Four have logged in in the last 30 days. That's concerning for me. Lexia K1 as I understand is a great program and can benefit a whole lot of students and these are the students that once exposed to programs such as Lexia K1 um they're quick learners and so we have very few people that are logging in and using this program so that is a concern but I
040wish we had better reports in regard to the other excl. I really can't decipher that one. But again, I I just want to make sure the principles understand and the teachers that we're making an expense for software and if it's not being utilized and when we make our budget decisions, some of these programs, you know, why are we paying for them if they're not being utilized? And so I I would like for the principles to make sure you go by individual teacher and the percentage of usage and I encourage those teachers that are not going to the labs or not utilizing the programs because our scores are not that good. I mean they're okay but I mean I'd like to have an A instead of a C for you know high B. Um we all
041strive for better understanding especially um I had just mentioned to Dr. Rios. Um, Blue Bonnet has a math program and Blue Bonnet has a reading program. And so, Blue Bonnet teaches reading in a very sequential manner. And it's decoding and then, you know, understanding comprehension, reading comprehension, and so forth. But it's also reading passages that they can understand and be able to answer questions. But at the same time, the content, what they're reading, whether it's historical things about the Alamo or science, you know, something having to do with science, but it it promotes vocabulary and promotes the growth in their learning um comprehension and reading skills throughout. Dr. Rios, >> I'm sorry, Mr. President. I I know that the Lexia report is a little confusing, but I want to say some things, but if it's
042okay, can I ask Karen to come up to the front? I think she can clarify something because on the lecture report, it's primarily a report used by students. So, if we look at the at the on the left hand side of the report, that's the student usage and it's by week. So, you can see that on November 10th, 131 students used it. And because it's primary primarily a report for early grades uh and primarily for bilingual students 131 really is a significant use. And then you can see the next week it was actually it was 163 students and then the week of December one it was 165. So the question for you ma'am is on the staff side um what activity would the teachers have in it um that would explain the limited use because
043on the student side there's plenty of students that are using it. It's really just the instruction they're having in small groups. And so when they do their rotations, they have their students go and use the Lexia English. And so as they're doing that, it's just a continuous time on that program and it's just back and forth with the English language and then there's a rotation that comes along again. So it's I I believe it's strict instruction that's happening in the classroom with the small groups and that rotation that goes along in it. But if if the teacher is using uh the Lexia the rotations, right, >> when they come to the teacher, the teacher isn't necessarily having to use the program because plenty of students are using it. Correct. >> That's correct. >> Okay. I
044just wanted to make sure >> because a lot of the teachers usage in small groups doesn't mean the teachers engaging it with a computer. Can you just explain that rotation real quick just to give a good perspective? of how the 160 plus students are using it in a group, but then they come to the teacher and that's a small group almost onetoone instruction. >> So, um it has been explained to me and I've seen it once or twice. So, they'll have a small group of the computer and then groups. there's other rotations going on at the same time. And so as soon as this the teacher has done their small group with the small group setting, then they'll go to another group and do something else and then get to the computer and then have
045their time there and then move forward. So and then the the computer progresses the student as needed. So they might be at one setting or it stops them, you know, for different things in the in the platform. So, as a supervisor, were you able to monitor like who has most progress from your teachers, from your staff that are using >> I didn't ask I didn't hear you. Did does who have >> Were you able to like I guess notice teachers that are having very successful progress by utilizing this program? Yes, we had in the past two years, we've had progressive u advancements in in summer school because that's where it started two years ago. And this year, it's just kind of slowed down because it was a strategist who would go around and, you know,
046help out as needed. So, we're trying to rely solely on the teachers, which is, you know, how it [snorts] should be, of course, but at the same time, they have to do their routines um within a limited time. Well, I you know again the reason that I asked for this report is for the utilization so that teachers can utilize every tool available to them and if it does show progress then you know again some encouragement needs to happen so that you can get other teachers to utilize the program and and you know again it's available to them so might as well use it >> if it's proven to be successful. I understand. >> Okay. >> All right. Thank you. >> I don't know how we can improve um the next report in regard to uh
047the um if that report could be a little bit more detailed. >> Yeah. uh whether by grade level or by school >> somehow. >> We'll look and see what other reports we can pull from that program um for usage. I know that this was the primary report that that the program had, but we'll see what we can do. >> We'll report back. >> And in regard to computer labs, I don't know if you can by elementary the number of hours that they have logged in >> computer labs. So this program is used in the classrooms as as well, not just in computer labs. Since we have the Chromebooks in every classroom, the the classes don't have to go to the computer labs anymore. >> Then are you able to find out the number of hours
048that they have logged in by classroom? >> Um that's something we're going to have to look into, sir. >> There's some reports available. Dr. R, >> we we'll look at it, Mr. President. We'll see how we can improve the report. um in particular with the with the u software programs that are used across the the board. Um we'll we'll look to see what the report can provide. >> Yeah. >> That would help quite a bit. >> Anyone else? >> Yeah. Can I mention something, Mr. Russ? There is >> I I know the reports are the reports that are provided by the software. Um what we did at the last principal meeting, we reviewed how the library, the resource aid and the lab aid are used. And um we've given the latitude to the campuses because
049we have computers on wheels at in every classroom, the freedom to either have, you know, resource aid and library aid or computer aid. Um, but maybe we'll have to retweak that and just have some specific duties for the computer um lab managers uh and maybe be able to produce more reports. Um, but we'll look at that and we'll give you an updated report on before the end of January since we're already going on break this this week and then we'll see what what we have to do to be able to to produce those type of reports down to the teacher. Okay, Mr. Ba. >> Yes. >> Yeah. When I see some of the schools, you know, like 97% 98%, I mean, that's that's awesome. But then you see some that you know again 61% and
050I understand like Beram you know they're doing well with the scores you know blue ribbon school and so forth I understand that you know whatever they're doing is is working well but I think you know for the other schools that are struggling I think we need to utilize all the tools that are available to the maximum extent. >> Yes ma'am. >> Okay. >> All right. Thank you so much. >> Yes. [snorts] Next report is facilities and construction updates. Mr. Hector Chapa Good evening, President Messio, members of the board. Uh tonight's presentation includes uh updates on the following construction projects. The Delo Middle School chiller replacement project, the stadium lighting project, as well as the warehouse light uh parking lot resurfacing project. The chillers replacement, uh the chillers are scheduled to arrive on December the 20th,
051Saturday. Uh the contractor will be setting up a crane to remove the chillers starting Friday night the 19th and unload and and onto the trailers to remove those chillers from the site and start installing the chillers on the 20th. uh the the progress of the project supposed to progress through the 2nd of January. Uh during the week of the 29th through the 2nd, uh pumps installations are going to occur and the startup should begin on January the 2nd on the chiller and pumps. Pipe piping insulation is scheduled from uh January the 12th through the 16th and the system controls are scheduled between the 5th of January and January the 23rd at no time that the campus will be without a chiller functioning mechanically. At least one if not both will be available by when the
052kids return from the winter break. The stadium uh lighting project materials were delivered December the 5th. Uh today contractor was inside and began the project installation. Uh per the gentleman on site, they're hoping to be done before Christmas with the lighting. However, the the show lights are going to take a little bit longer and there is figure they be done by the end of uh December. the warehouse parking lot uh resurfacing project. It'll be done in two stages. The repair area is scheduled to be done starting next week. It'll take a couple days to do a full depth repair of a strip of area that's within the middle of the parking lot adjacent to the dumpster. Uh in that area they're going to go down 6 in remove the existing material and replace it with
053hot mix for total of 8 in six for base course and 2 in of surface. The surfacing will be done the long weekend of January the 17th through the 19th. Uh the contractor assures that they'll be completed within two days. Are there any questions regarding the projects before I proceed to the work orders? >> So I have one question. Um I guess the buses will be relocated to another area. >> The warehouse for the warehouse. >> Um I'm I'm talking about if they're going to be kind of repairing the area. um whatever facility or whatever vehicles are there will they be relocated whatever is on that payment right now >> the area they're going to be working the warehouse is supposed to be uh closed for the winter break so there's shouldn't be staff or
054deliveries taking place >> so Dr. Le >> yes Mr. Professor and they are going to repair it in two separate times. This is only the warehouse parking lot does not touch anything on on the buses. Um >> but there are delivery vehicles that are >> well that's mainly uh employee vehicles. Uh deliveries usually happen when schools are in session. So we don't foresee any type of >> no cap before the cafeteria delivery [snorts] vehicles were there. >> Yeah. Most now mainly the the deliveries to the cafeteria happen at the campuses. We've hardly used the chillers that are there. So we don't foresee any type of activity going on during the repairs. >> No, but I'm I'm talking about the warehouse parking lot. >> Yeah. Nobody's going to be working during the holidays and our vehicles,
055we can we can our delivery vehicles, we can park them in the the bus area. So that shouldn't be a problem. >> Okay. That's what I'm concerned with because there are some delivery vehicles that take cafeteria equipment and meals back and forth and so they were stationed there at the warehouse >> in that area. >> Yeah, that won't be a problem, sir. >> Okay. You can go on to >> Yes, sir. The [clears throat] work order numbers for the maintenance department. The previous 90 days, 946 tickets were received. 838 were closed for a percentage rate of 89%. Uh previous 15 days, 0 to 15, 84 were received, 61 uh were closed, 73%. 16 to 30 days, 127 were received, 117 were closed, 92% closure. 31 to 60 385 were received 336 were closed 87% closure
05661 to 90 days 350 were received 324 were closed 93% closure technology department previous 90 days tickets were received 2 582 were closed 94% closure on 0 to 15 days 220 20 were received, 193 were closed, 88% closure. 16 to 30 days, 424 tickets were received, 399 were closed, 94% closure. 31 to 60 days, 968 tickets were received. 921 were closed, 95% closure. 61 to 90 days, 1,121 tickets were received. 1,69 were closed. 95% closure and transportation department previous 90 days 235 tickets were received 214 were closed 91% closure on 0 to 15 days 18 were received 17 were closed 94% 16 to 30 days 29 were received 26 were closed 90% closure 31 to 60 days 75 were received 67 were closed 89 9% closure. 61 to 90 days, 113 tickets were received. 104
057were closed, 92% closure. Any questions from Mr. Chapa? Board members, I'm glad to see the completed numbers percentages 90% or better. So, it's getting a lot better. >> Yes, sir. >> Thank you. Okay, next item we have is the consent agenda. Again, there's >> one more important >> one more report. I'm sorry. Proposed construction projects. Very important item D. I'm going to ask Cisa if she'll help me queue up the item. We'll discuss it from me up here. And u if if everyone uh can pull out the presentation for proposed construction projects just so that you can make some notes on the items that that we mentioned. So if you'll help me out, Sandra, I'm going to talk from up here. Okay. The We know that in November the bond election didn't pass, but there
058are some projects that might be more urgent than others. What I want to do today is just review some of these proposed projects. talk about some excess fund balance that we have and the reasons why we have it, possibility of some maintenance tax notes, and then ask you all to give us some recommendations what we do uh in the future. If if you'll allow me, the first thing I want to do is review the first projects. So, if we look at project number one, it's a Bobby Vera elementary campus. That was a estimated cost of $7 million and it describes the square footage, the classrooms and serving preK through sixth grade. Again, that is um one of the projects that we were going to do with a bond. We do have a lease that is
059coming up and uh in the absence of any other federal grants, the board has to decide if we're going to move forward. there are some funds available. That is one of the projects that's on our minds. I didn't list the projects by priority. So, I don't want anybody to think that, you know, project number seven has less priority than project number one. It just so happens that Bobby Vera is a huge project for us and and it was listed first. Okay. I'll ask you if there's a project that strikes a chord with you that that you really want us to push forward, put a star by it so that you can comment on it. The second project is approximately $2 million and it's the expansion project for the Buenovista cafeteria. This again was another project
060that would have been completed during the bond. Project number three is the classroom uh renovation also at Buenav Vista that has an estimated cost of $5 million uh and it will touch every one of the classrooms, restrooms, and some HVAC replacements. Project number four [snorts] is the Santaia Memorial Middle School gym addition and renovation project. That one would cost us about $2.5 million. And again, it's a remodel of the existing gym, very small remodel, and then the addition of a practice gym. The next project is the uh new tech academy project. Again, that's a shell and uh that would be about $4.5 million. Now, some of the projects that were not in the bond election, but are projects that we had hoped to do with the excess fund balance. Uh, if you look at project
061number six, our girls softball field um over the years, we know that the field itself is a good field. Uh but because of where it's built um there does seem to have some reoccurring flooding problems and then we have to fix um the the field. We had talked about spending some money uh to first do some covered bleachers to where it would it would it would be something respectable that that could accommodate a good crowd comfortably. uh and put artificial turf to help with a lot of the flooding and just provide an overall good field. Those two items combined uh is slightly over a million dollars. Again, these this is one of the projects that we were going to do with fund balance. [snorts] The next project is the baseball field. Now, this baseball field
062is a little bit more expensive because the baseball field itself does not exist. And the purpose would be to relocate the baseball field right next to the softball field because the current baseball field we would use it as a new drop off and pickup point for the students. That field cost $2.5 million again because we have to start from scratch but it would include artificial turf, covered bleachers, chainlink fence, dugouts and lighting. That would cost 2.5 million. Now, the the project number eight is a temporary fix. If you remember, we said that we would build a road connecting Wildcat and Memorial. This one just connects Wildcat to the a smaller parking area to accommodate the softball and baseball field. And that's just to give the board some options. And that would cost $1.5 million. And
063again, it's just like the picture has it. It would just take the traffic from Wildcat uh to the parking area for those people visiting baseball and softball activities. Project number nine is a water loop and our goal there is to provide different access of water to the school and uh to do it before any of the road construction is uh done. So if we were going to do any road construction which is project number eight or the next project number 10 we really would have to do the water loop. We've um delayed this project by about four years. We started out at a cost of half a million and now it's at a cost of $800,000. So just in the four-year delay, it's gone up about $300,000. Now project number 10, that includes the entire
064blacktop that would connect Wildcat and Memorial along with all the other parking spaces. Um this would take a whole lot of traffic off of Memorial Drive. uh and it wouldn't look it wouldn't appear that the schools are so packed because it's only in that morning and the afternoon when we have traffic coming in from all directions that it creates it's a safety issue. So, our goal would be to provide another area for for students to be dropped off, uh, picked up, a bus, a dedicated bus area, and it would really alleviate the traffic. But to do the entire project, it would cost $3.5 million plus the $800,000 in the water loop. If you'll notice, we we didn't include the freshman campus on here because that in itself is just that's a bond project. Okay? And
065if you look at the next slide, the summary of projects, we don't have anywhere near the amount of money to complete all $28 million of these projects. So, we would ask the board to just think about which projects they deem more urgent than others or or would be great to have for students and then [snorts] provide some feedback so that we can see what direction we would uh we would go forward. Now there there is some money available if if you go to the next slide. Thank you Sandra. We can see that we have approximately $12.6 6 million in excess fund balance. And the line items here describe where that excess fund balance comes from. You'll notice that we're pending a lot of state aid from the Wim Farm tax audit that we had. So,
066we expect all of that money to start coming in because those audits are complete and they determined that that money was owed to us. um as well as uh just excess fund balance that we've had over over over the years. So, we have $12.6 million. Um I don't suggest that we spend all of it on on projects, but the board certainly has some u latitude in which projects they want to prioritize. Now, because the the 12 million isn't enough or may not be enough to complete some of the projects if the board chooses. Okay, we've explored the possibility of maintenance tax notes and uh the next three slides show the possibility of borrowing five million, 7 million or $10 million. In the very first slide, we see that we would have uh an annual payment
067of $370,000 if we borrow 5 million. So, this would give us the opportunity to do part of it from fund balance and part of it from a maintenance tax note. And the payment of $370,000 um over over the year would not be too much of an impact on our uh operational costs because paying these tax notes would come from our maintenance and operation budget and not the [clears throat] interest in syncing. If we do 7 million, then we commit to paying $519,000 a year and and that probably becomes a little bit more difficult. And then obviously um borrowing the 10 million, it would be $740,000. We put this information out here to give you some options. We don't recommend 10 million, although we could do it if if we had some urgent needs. Um, but
068we thought it would be an option to use maybe seven or eight million from fund balance and borrow five million and that would give you the latitude to do something and still allow us to operate the district and um and have some excess fund balance should we come short on providing for raises for example. Okay. What we want to do uh next is um first we want your feedback. Um but we definitely want to to get your feedback over the next 30 days. Some initial ideas tomorrow and some feedback over the next 30 days to determine is there something that we want to do? Are there two or three items, four items that we want to do and how much do they add up? I don't know if the board wants to wants me to
069bring a recommendation in January or further discuss in January to bring a recommendation in February. We we're just providing options for the board to see what direction you want us to go in. Mr. Mess, at this point, I'll turn it over to you for any comments or questions. >> Okay. Um [clears throat] my recommendation would be to wait until we have a first budget meeting and make a decision on this because again um there's some uncertainties. You know I know that the the money is pending from the wind farm. Um I think our we have our calendar already for the budget meetings set already for this meeting that we're going to be approving and I believe um the first meeting will be in March somewhere in March >> Amy's going to present it but it's
070>> April would be the first budget Is there another one before that? >> No. Okay. No, no, I was asking. I I think there's a lot of consideration to be made by board members before we come to a decision on this. So, but at least be looking at those projects and kind of prioritizing and and we have conversations that we can have with Dr. Rich. Yeah. real quick. Anyone else? Just Yes, Mr. Orel, >> just real quick because I know Dr. Oie said it's been about four years since we talked about the water loop. Um, remind me why we need why we need a 12-in water man and a 6-in water man behind the the stadium. Is is the red line the the main. >> Yes, sir. A couple of um a couple of thoughts
071and I'll ask Mr. Chapa to come up just to um in case I miss something. Okay. Obviously, you know, we eventually want to build the road there and that's exactly where the road's going to go. So we we want to put in the water loop before um before we do any construction over it. But the the the main reason to to bring it is to provide a different access for water so that we would never have to be without water. Right now we only have one access. Now the water runs on on the streets both ways, but we're only accessing the water from Memorial Drive. Um, and should there ever be a need, you know, we would not have enough water over a long period of time, however it took, however long it took them
072to repair that water line. Uh, and obviously provided enough water for both the high school and and the freshman campus. Mr. Chet, some other thoughts. >> Uh, yes, sir. Uh, good evening once again. the current high school and freshman as well as early college is fed from by a 6-inch line that's tapped into an road. So if the city has a problem with their water manes and they need to shut off water in that area to to make repairs however long it takes that automatically means early college, high school campus, high school and freshmen do not have water for whatever period of time it takes for those repairs take. So the purpose here is to tap into two different locations. one on Canto Road, [clears throat] one on on uh Wildcat Drive. Both of those
073existing city mains are 12-in mains. For that reason, we would tie in with an exist with a proposed 12-in main that gives us options. Should a h something happened on Canour Road and the city needs to shut off water on that one, we still have water coming in from Wildcat. Now, the 6 inch line that would tap into the proposed 12 and tie in also to main allows for the water pressure to be maintained at all times because if you only have one location, the water pressure can decrease. So, that gives us options. The existing 6-in line also provides for irrigation for the different campuses as well as for fire protection. So it's vital to have additional sources waters from that 12 inch line that can tap into it and provide for irrigation or for
074fire safety suppression also if required. >> Okay. Thank you. >> Yes. >> Just briefly so I understand this. The blue is the and I can't I can't read it. Um but the blue is the existing water man. Correct. And the green line is what how we're tapped into the water. >> Yes, sir. The blue existing city water manes and the and the green is what we existently have. >> Okay. Thank you. >> Anyone else? Mr. I know we're going to be looking at the budget calendar, but if we and I would assume that maybe we would know maybe something in in April of 2026, but when do we get a forecast of what I guess overage we have to be able to put in fund balance so we know what the 2026 2027 fiscal year
075would look like >> more or less. So today is when we got the indication of the overage because we adopted the audit. So we already know what we have in overage. What we don't know um is what type of expenses we want to have for next year. Okay. >> Always what cost more is the type of raise that we get. The budget is not going to be too drastically different from last year, but it's and the insurance is not going to be uh too big. Uh because, you know, now that that we're full coverage, we don't have those um instabilities. We know that insurance might go up about 10% for the employees, maybe 12%. Uh the only uh unknown is what the board is going to approve in terms of a raise. We're not going
076to give 12 million away in raises. So if the board feels comfortable waiting, we can. It's it's your decision. But those are the only insecurities. How different is our raise compared to our state a state aid? And we could add some programs that we don't have, but really the only unknown is what raise the board would give above and beyond what the state provides us. Okay. >> And it's usually I mean we've dipped into fund balance maybe 2.5 million I think. Is that correct Amy? in the past, but it's nowhere beyond that. There's nothing the only thing about waiting is obviously construction costs go up. But um but there's no urgencies other than what we want to provide for the students. >> I just want to probably give two different views. Um, one, there's something
077pending from the state. They want to freeze taxes for people 55 and over, school taxes. That would affect the funding for the schools. That's one. The other one is moving the education department to the state level. We That's a big question in regard to funding, how it would fall into place. But I think my biggest concern, and you probably know about this, Dr. Rios, is freezing the the school taxes for people that are 55 and over sometimes, you think about it, you say, "Well, they don't have any kids to school anymore." But yet it it affects the funding for schools more than anything. And so those are issues that I would like to find out first even though they take effect 27. You know, we still have a couple of years, but that's a proposed
078thing that might be coming later on this year. >> Anyway, those are thoughts. So, Mr. >> Well, I mean, just to follow up. So the 12 thou the 12,632, we basically won't know any adjustment on that until next December after the audit comes through. So this is pretty much a a set in stone number minus any expenses that the district wishes to incur when it comes to raises or any type of construction project. Um we really won't know anything till December 2026 when this audit is completely done. That's how we are understanding the fund balance as of now for the next year. >> Yes sir. Okay. what we have right now, we're going to have it until December and there won't be no impact, >> okay, >> to it. >> Thank you, sir. >> Well,
079at least, you know, think about the priorities to we can have conversations with that. >> I just So, I want to make sure there's nothing that you want me to bring back in January. I'm just checking. >> It's What is the board's decision on this? I don't >> I don't think right um I don't think January action is needed. Um I think we need because we're going to lose several weeks because of holidays and and stuff like that and um I want to be sure that the the board members have time to digest and look over these these different things. Um maybe a proposal in after talking with everybody after we come back after break um perhaps a um a ne a a a proposal in in February could be presented to the board and
080that this is kind of where it looks like we're what we're thinking there and um February might be a a good one to see okay this is what the kind of the overall consensus of the board is and then that takes us into um you [clears throat] know takes us into the the next step. I think I just think January would be just a little too early but February probably be good for something to present back just to you know this is what it could possibly look like after talking with with everybody. >> Okay, good. >> I think we're Yeah, we need we need a little bit more time. >> Everybody's okay with that? >> Yes. Okay. >> Yes, sir. >> All right. Then we'll go on. [clears throat] >> Thank you. Thank you, Senator.
081We'll go into the consent agenda. Again, there's minutes of a regular meeting. Uh there's donations. There's some purchase orders that are substantial. Um again, uh donations will be posted in social media. Dr. V. >> They already have, sir. >> Okay. >> They already have been. Again, as always, we appreciate every donation by individuals or organizations or businesses. We um appreciate all the support we get from from um individuals and organizations. [clears throat] Dr. Re um anyone has a question on any item before we seld >> um I have a just a question on G3. Um G6 um just just kind of update or some explanation more than what was in the the packet. >> Okay. G3 considerations to approve a contract over 5,000 with education service center region 15. The amount not to exceed 5,600
082funding source general fund for the school counselor time tracker. Goodbye to paper software. Sandra Nundes. >> Good evening Dr. Rio's uh President Messa and members of the board Mr. Overfelt in response to that question the uh counselors are required to document time and effort. this particular um database will have a common area for all of the counselors to use that same database so that we're able to track their time and also um when we're uh if and in the event that we are audited by the Texas Education Agency, we will have that one database available and ready to use. >> Yeah, perfect. I I know that um several House bills and Senate bills dealt with the 8020 rule and and all that. And um I think the and the only thing I I wanted on
083for clarification that was throwing me when I was looking at it. was it said in the um in the contract um that and maybe it's just the way it was worded that we already um that we were already doing this and that's what I I was like oh no I don't think we're doing this >> region service center provided um a a year of service at their cost okay >> uh they are no longer funding uh the time tracker and so um they have reached out to us to ask us that if we want to continue using it we will now be uh responsible for funding it and maintaining it. >> Okay. So what we've been doing this p or this school year and all that is it a digital repository already or is it
084all still paperbased because that >> some of them have used um their own Google uh document uh but are going to easily transfer over to goodbye to paper. they can now transfer the information that they've been documenting this school year uh into that now uh that database. >> Okay. Okay, that makes sense. Okay, perfect. Thank you. >> Item six, consideration to approve a contract over 5,000 with subject AI in the amount not to exceed $5,000 funding source fund 289 title 4 part A, student support academic enrichment. sorry, >> for a six-month district pilot that includes licenses for credit recovery and preparation sources for APTSI and end of course for grades 9 through 12. >> Good evening, >> President Mesa, Dr. Rios, members of the board. >> Um the the question was um because I guess
085in the presentation that Mr. Ba gave earlier, we used ED >> edenuity >> that one. Yes. Um, and this one here is since it talks about being a it's going to be a pilot program uh for for the credit recovery and and all which is essentially this one. We're going to try something new. Um, the kiddos or the students who maybe are currently in in the ED one um and are getting close to completion. We're not going to pull them off that and then put them into an experimental one or anything. We're going to have a test subject group or something like that. >> Yes, sir. That's exactly correct. Um we will not jeopardize any of our students that are um making progress and close to uh receiving their credits. We are going to try
086this through um students that um are maybe commencing or closer to um so we're going to try it with a a select group. >> So like instead like say you've got seniors on there right now trying to do credit recovery through the ed one. U the test subject group will probably be like maybe juniors or or sophomore or they're going to be >> they would ultimately be um >> let me add something Mr. >> Yes, please. >> They're going to have a meeting with a high school principal and with the um principal from early college high school and blended. There are some subjects in egeneuity that that prove difficult. Mhm. >> So the test pilot program could very well be just in that one subject area like science for example to see if the the
087graphics and the videos are are easier uh for students to comprehend and and have more success. Um both programs are are going to be run in parallel to each other. Uh the the test group will be in the areas that we have difficulty in and in areas that perhaps are not provided. So, for example, if somebody goes to the alternative school, uh what courses can they do that aren't currently done? So, for example, this one has some programs in CTE that could very well transfer over there so that when they come back, there isn't a reason to have the students removed from that CTE program. So, we would just want to explore it and run it in parallel and it's only costing us $5,000. >> Okay. Yeah. No, that that makes sense. I was just
088looking for some more clarification. So yeah, that that totally makes sense and I appreciate it. Thank you. >> Anyone else? >> I have a question on F1 consideration to approve a purchase order 25,000 to precision bodyworks in the amount not to exceed $33,925 >> 69. This is for the activity bus number three. >> Yes, sir. I'll take it. Senator, >> Mr. For a very long time, we had a bus, an activity bus that was taken to Labok because that's where the body shop is and very little progress had been done on the bus. We asked Mr. director Torres to drive to Labok and to visit with the uh body shop people and determine what progress had been done on the bus because we were growing concerned and uh to push them to finish the other
08925% of the work that hadn't been done. uh he drove over there. He very brave of him took a one-day trip, left all the way to Lok in the morning, came back. He determined that there was significant work that was done on the bus, but there was items pending. We collected, if I correct me, Amy, um we corrected approximately $18,000 in insurance for the damages to the bus, but the repairs cost $33,000. uh they will be done with the repairs to that student activity bus in 30 days and we will have to pay $33,000 of which $18,000 was collected from the insurance. >> So how was the damage cost? >> If I remember correctly, Mr. Meso, because it has been a number of years, it was the bus was going under a overpass doing the
090U-turn. These were extended buses. The bus drivers did not gauge the tactical diameter that it would take to turn and hit the bus along the cement area there. Nobody was hurt. Nothing happened. But the bus was extensively damaged. >> So it was left in Luk. No sir, it was hauled to Labuk uh to the incident happened in San Antonio and the bus was hauled all the way to Luk because that's where the repair shop was. >> So my question is is the value of the bus exceeds the amount of repairs? >> Absolutely no sir. These are very good buses. They're activity buses. um they have limited miles on them. This one has even more limited miles because the accident up happened a number of years ago. So, it's well worth the $33,000 investment. Okay. Anyone
091else? We're good. Then I'll entertain a motion to approve the consent agenda. Show me made a motion seconded by Mr. Orel. All those in favor can motion passes unanimously. Again, um the donations will be listed on social media. Go on to administration item 10A. Consideration to approve the first reading and final reading of TASBY localized policy manual update 126 part one affecting policies DBE BD CJ local, CJA local, CL local, CQB local, CQD local and CV local. Sandra Adnanz. >> Good evening once again, President Messa, Dr. Riosen, members of the board. What you have today um is the very first part of a large group of policy um drafts that are being presented to school districts in in our school district um from the recent 89th regular legislative session. So, the board policy committee met
092on Tuesday, December 2nd to review the first group of these proposed drafts and the recommendations include the following. Under be local, Senate Bill 12 prompted new language at meeting place and time indicating that board meetings will be held outside of typical hours. Language at notice to members has been adjusted to reflect House Bill 125 1522, which requires board agendas to be posted three business days rather than 72 hours uh before the meeting. In response to House Bill 1522, language requiring that agenda items must be submitted six calendar days before a meeting provides the district sufficient time to compile items and post the the agenda by the statutory deadline. U Senate Bill 413 requires roll call voting. So the language at record vote has been revised accordingly. Beed local board meetings public participation. The recommend recommended
093revisions to this policy comply with Senate Bill 12 requirements that the public comment occur at the beginning of board meetings. Under CJ local contracted services following Senate Bill 12 requirements. New provisions in this policy reflect that contractors may not engage in or assign instructional activities prohibited by law or diversity, equity, and inclusion DEI duties. The violations will result in the termination of the contract under CJA local contracted services background checks and required reporting. The subtopic name has been adjusted to background checks and required reporting to move uh to more accurately describe the contents of the legal framework at this code. The CLLE local policy buildings grounds and equipment management record required displays. The subtopic name has been adjusted to require displays to more accurately describe the contents of the legal framework at this code and
094Senate Bill 10's requirements regarding displaying the Ten Commandments. at CQB Local Technology Resources Cyber Security. Recommended revisions comply with House Bill 150, which moves cyber security training requirements from the Department of Information Resources to Texas Cyber Command and includes details about notifications for cyber security incidents incidences in addition to security breaches at CQD local artificial intelligence. This is a new recommended policy. It addresses artificial intelligence training requirements based on House Bill 150 and House Bill 15000 as well as the use of artificial intelligence by district employees and students. Under CV local facilities construction, as reflected in CH legal, the competitive purchasing threshold established in law has changed from 50,000 to $100,000. The language at construction contracts is recommended for revision here to refer to the legal threshold rather than the specific dollar amount. So policy
095BJA local establishes the superintendent's delegate delegation authority. Therefore, the design term has been recommended for deletion. And this is uh these are the policies that are being presented to you this evening as a first and final reading um for this first part of the um update taskby update 126. And just to remind the board members, this has gone through a committee review, policy review. Any questions for Sandra? Being none, no questions. You want to read the recommendation, please? >> Yes, sir. It is the recommendation of the administration that the board of trustees approve the first and final reading of TASBY localized policy manual update 126 part one affecting policies be local board meetings beed local board meetings public participation CJ CJ local contracted services CJA local contracted services background checks and required reporting CL local
096buildings Ground and equipment management required displays. CQB local technology resources cyber security CQD local artificial intelligence and CV local facility construction as presented >> for the recommendation that those are long policies and it's [laughter] only part of update 126. There's a lot of >> we have more to go. I know we went over with Tasby and it's there's huge the update is huge but anyway these are part of um the recommendations been made I'll entertain a motion for approval Mr. Mas seconded by Mrs. Web. All those in favor? >> Motion carries. Thank you, Senator. >> Thank you, sir. >> Senator, I'll do item um 10B. You read the recommendation, though. >> Okay. >> Last year, we went through a board workshop and we reviewed [snorts] the goals on the strategic development plan and we agreed
097that those would be the goals for the board for the superintendent's evaluation. uh the document that was shared with you all all it does is it transcribes the goals from the strategic development plan to the superintendent's evaluation instrument with those measurable objectives on there we had agreed we would do that about five months ago and here's a document >> okay are there any questions on >> yeah item B consideration to approve the superintendent's evaluation instrument and it's included in your in your Any questions? Everybody understand that the strategic plan has been incorporated into those goals. There being no questions, recommendation, please. >> Yes, sir. It is a recommendation that the board of trustees approve the 2025 superintendence evaluation instrument as presented. >> Further recommendation. Motion made by Mr. Alindo, second by Mrs. Webb. All those
098in favor? Motion carries. We've already done 13A. We'll go on to 13B. Consideration to approve the 2026 2027 budget development calendar. A Jamie Jokers. >> Good evening, President Mesa, Dr. Rios, and members of the board. Um, it is time for our to start our 2026 2027 budget planning process. Um and and as part of your book, uh we have presented a budget calendar to help guide us. And again, these are recommended dates. These can be moved around as needed. Questions for Amy? I almost need a magnifying glass to see these dates. [laughter] >> So, the first budget meeting will be >> it's tentatively scheduled for April 16th or 30th. I'm waiting to hear back from TASBY on when they can be here to present the pay maintenance. >> Okay. Any questions for Amy? And these
099dates are subject to change anyway. >> Yes, sir. >> Okay. >> Being no questions, recommendation, please. >> It is the recommendation of the administration that the board of trustees approve the budget development calendar to guide the fiscal year 2026 2027 budgeting process. >> First recommendation. Is there a motion? Mr. Sec. All those in favor? Motion carries unanimously. >> Thank you. >> Human resources item 14A, consideration to approve the 2025 2026 Test calendar appraisal calendar. Amy Childress. >> Good evening once again. Um the Test evaluation tool is the tool that the district uses to evaluate our campus administrators, our principles, and assistant principles. And this is just a timeline that we have put together to help guide that process. Any questions for Amy? >> Hearing none. Recommendation, please. >> Yes, sir. It is the recommendation of
100the administration that the board of trustees approve the 2025 2026 Test appraisal calendar as discussed. >> The recommendation. Motion made by Mr. Roel, seconded by Becky Chavez. All those in favor? Motion carries unanimously. >> Thank you. All right. The time is 7:47 p.m. We're going to go into close session pursuant to policy 551.074 and 551.071 of the Texas Education Code. If any action is required, it will be taken upon reconvening into open session. We're now in close session. Okay, the time is 8:42 p.m. We're reconvening to open session. No action was taken in executive. We're down to item 18A. Consideration to approve the personnel report to include the following. New hires, district vacancies, retirements, resignations. Katie Childress. Good evening, President Mesa, Dr. Rios, and members of the board. It is the recommendation of administration that
101the board of trustees approve their resignations, retirements, and vacancies as discussed in close session and the following new personnel. Alyssa Torres, pre kindergarten teacher at Irene Cardwell Elementary. Kimberly Arnandez, music teacher at Senisa Hills Elementary. and Noel Tango, mathematics teacher at Del Rio High School. >> Any questions for Amy? If not, [clears throat] I'll entertain a motion for approval. >> So move. >> Motion made by Morfeld, seconded by Mr. Han Maras. All those in favor. Motion carries. >> Thank you. >> Item [clears throat] 18B, consideration to approve the position of academic support specialists, Amy Childress. It is the recommendation of administration that the board of trustees approve Dana Gonzalez for academic support specialist at Del Rio freshman >> at the recommendation. Is there a motion? Motion by Mr. Valinda, second by Mr. Webb. All those
102in favor. Motion carries. >> Thank you. >> Item C, consideration to approve the position of 21st century community learning center program site d uh coordinator Amy Childress. It is the recommendation of administration that the board of trustees approve Santa Cadaron for 21st century community learning center program site coordinator at San Felipe Memorial Middle School >> with the recommendation. Is there a motion for approval? Motion made by Sean Maras, seconded by Mr. Webb. All those in favor? Motion carries. >> Thank you. >> And item D, possible action regarding reorganization of superintendent's cabinet. Dr. Re, >> Mr. Mass, members of the board, is the recommendation of the administration that the board approve the reorganization of superintendent's cabinet as discussed in close session. >> Correct. The recommendation motion made by Mr. Galindo, second by Mr. Webb. All those
103in favor? Motion carries. [clears throat] Item E, possible action to enter resolution approving the public sale pursuant to section 34.05 05 I of the Texas property tax code of certain real properties previously struck off to the taxing authorities pursuant to section 3401 C by the Texas property tax code for delinquent and at the lower taxes assess and allow the public sale of the properties to the highest highest bidder. >> Good evening. It is the recommendation of the administration that the board of trustees accept the bid submitted by the city of Del Rio and enter a resolution approving the public sale of certain real properties previously struck off to the taxing authorities pursuant [snorts] to section 34.01C of [clears throat] the Texas property tax code for delinquent adverses assessed to said properties as discussed in close
104session. >> Right. The recommendation I'll entertain a motion for approval. Motion made by Mr. Maras, seconded by Mr. Orfelt. All those in favor. Motion carries unanimously. Again, uh board members, I left some information on your desk pertaining some some key data information. Um 2025 [clears throat] accountability rating salary teacher salary comparison district average to the national average special feature called tracking the district dollar which visualizes how your district's funds are spent and name names of Texas lawmakers for representing your district. So with that being said there's no other items on the agenda. There's a motion for a German from Mr. seconded by Marz. All those in favor? Motion carries. We are ajourned. Thank you and good night everyone. Merry Christmas.