001I cannot hear y'all. Can you hear me? Mike check. Audio check. Yes, I can. Much better. Thanks. Can you hear us? Sandra? Yes, I can hear y'all very faintly, but I can hear you. It's so good to see you there, Clem. Uh good afternoon, everyone. As you can see, we are pretty far deep down the bench because I'm chairing today's meeting. Um I'm going to go ahead and call the August 4th special called meeting of the San Marcos CISD Board of Trustees to order. And we are going to go ahead and go through public forum. Nobody's here. Um and then we are going to go ahead and move on to item number three, agenda preparation for the August 18th, 2025 regular school board meeting. I'm just go through it. Okay. Cool. So, as y'all can
002see in y'all's attachment, pretty standard, I guess. I'm just going to go ahead and skip towards um the actual enumerated items starting with uh 6A, academics accountability update and grading guidelines. Item number three. public hearing to discuss the proposed tax rate. I'm sorry. We're not going to have to have a public hearing since we did the public hearing in June, and we would only do another one if we were going to change those rates. We're going to continue with the rates that we had that we proposed in June, so we don't have to have an an additional public hearing. So, you're taking it off the agenda. Okay. Thank you. Um now we'll go down to um item number six, A1 and 2. For 6A1, the accountability update, we will have release at that time. That
003will be available as of August 15th. In addition to that, the state will also release 2024, which we have already presented to the board at the June 16th meeting, but we will be able to provide the board and the public with information that was not previously shared. At that time, we'll be able to tell which one of our campuses may have earned a distinction for 2024, and you may recall when Ms. Nash presented that data, she did not give you all letter grades because we were not While we knew the number grade, we did not the number, we did not necessarily tie that into a letter grade, so she'll be able to present what the actual letter grade was for 2024, any distinctions that a campus earned, and we'll also be able to do that
004for 2025 as well as part of the accountability update. For number two, grading guidelines, we are requesting that we remove the grading guidelines as there is no presentation necessary for that. We are requesting that grading guidelines actually be moved to consent agenda. I guess I'll talk to that later when we get through when we get to consent agenda, but there is no presentation necessary for grading guidelines at this time. So, we're requesting that be removed. So, just reiterate, the administration is requesting that it be removed as a presentation item and moved to consent. Is that okay with everyone? John? Well, I don't know what what is it? What what grading guidelines are we supposed to be approving? So, the grading guidelines, there's no change from the previous year as far as the it's policy EIA
005local and it outlines what um how we go about grading from the elementary, middle, and high school. So, there's no change in terms of how many grades we are required to give each nine weeks of semester uh, for each individual course. And so, there's no change that we're making over for this school year. If the So, traditionally when we don't make a change in a policy, it's not on our consent, or it's not anywhere. We just don't do anything. Is there a reason we need to approve a no change policy? Typically, I believe that this has been one that we've, since I've been here, we brought to the board each year for it to be approved as part of each year. We've had it under our consent agenda. Okay. Well, I'm fine with it going
006on there for now, and we can pull it on the day of if we want. Okay. Thank you. We're going to go ahead and move on to 6B, human resources update. Oh, I'm sorry, Jessica. Are those those grading guidelines are separate from the policy that we looked at in June and tabled for August, correct? Yes, that's different from the class rank discussion, which would be policy and I see local. With You cut out there, Jessica. You might have to say that again. Sorry, we are driving through the mountains. I just said I see that later in the agenda, so we're good. Thank you. Cool. Okay. 6B, human resources update. So, I do have a few different items to review with you all. First would be our vacancies for the district, and we are looking, just
007to give you all some information, at two right now, possibly one more vacancy for teachers. So, I will give you an update at our board meeting where we stand at that point in time. The second thing that we will be covering is on teacher incentive allotment, the data collection that will happen this school year, and um what impact that has on our teachers. And then the third one um is our compensation that I'll be giving you. And so I just want to pass one thing out to you right now so you can have before the meeting. Thank you. The following is just um after having TASB compensation review our structures and implementing the HB2 that was passed um it shows the increases to our teachers from years three and four, which is that 2500, and
008then five or five-year plus is the $5,000. And so that's what you'll see in the first breakdown, which is 0% cuz those are the required um HB2. And then um we do have a model two, um which is 1% across the district, and then a model three, which is 604 across the district plus the HB2. Um these are just a few different models we wanted to present to you all so you have this information um and Ms. Garcia wanted to kind of add to this um so she'll have um some information to provide to you as well before our board meeting. I can go ahead and add that right now. So with the models that you got from TASB, uh remember we're not going to be funded for every single we're not going to be
009funded one money for money for that because we were funded based on the PEIMS report that was submitted in um the fall. So, TA will fund us based on those numbers, how many teachers we had at that time. That's how we'll be funded. So, our funding is 1,924,600 is what we're going to be funded for these allotments. So, whatever is over on these models will come from fund balance. So, we'll bring a worksheet that shows if you go with model one, we get 1.9 and this is the amount that will have to come out of fund balance. Model two, how much we would have to pay out of fund balance. So, we'll bring that in August when we come to the board meeting. Do you have an approximate amount at this point? >> well, for
010just for model one on there, if we go with the teacher allotment and the pay general pay increases and any adjustments, which it comes out to that 2.5 million, that would be about 576,000 out of fund balance. 576 out of fund balance? Yes. And that would be just teachers. Nothing more. What are these adjustments? Where do they come from? So, the adjustments that you're looking at on the blue breakdown, you do have teachers who are on the teacher step schedule who were not impacted at only the three, four, five class. So, your one and two-year teachers, the adjustment would be giving them 1% their teachers of record, $604 across the whole year. So, that's those who don't qualify for HB2, but still are teachers of record and teach more than half time including them in
011some type of increase on their teacher step schedule. So, it doesn't just continue the same rate. And what about the administrative professional for the second? So the administrative professional is in the green area um and then again in the maroonish purple and you see administrative professional encompasses everyone on the administrative pay grade that is um your counselors, your principals, your assistant principals, all of your central office administrators are in that area um and then we also have your clerical paraprofessionals, so your hourly um office clerks uh clerks there and that is a 1% um off of their midpoint and then your auxiliary staff um that is the 1% off their midpoint. The last um section where it says 604, the reason for that 604 if you took um the teacher step schedule and only did
012a 1% increase, then it would be $604 more a year and so that last um option would be giving everyone what you would give the teachers a 1%. And so the the administrative professional shows a general like in the model two, the 1%. Mhm. It shows a um a general pay increase of 148K and then adjustments of 119K. Sure. >> 1% 148,000? So the 1% is the 87. And then going over it's the 12,000 for the Are you asking? Yeah, like if the 1% is in the general pay increase column, Mhm. what's the adjustment column? The adjustment column is for those who went the teacher pathway route, but now have maybe become a ACL specialist and because of them moving into the administrative pay grade, now they're making less than the teacher step schedule. So
013there is many positions that once required them to be a teacher in order to go into their new role and that is creating that adjustment now because of the teacher bump in pay. Okay. And And why Why are I don't I'll reserve for the meeting questions about whether this is good policy or what have you, but But why are we doing this post budget? Like after we've adopted our budget, now we're coming with basically a 1% increase. What What's motivating that? So I know during the budget process we had paused on any general pay increases because we didn't know what the state legislative decisions would be and we were hesitant to approve something then and then be told by the legislature, "Hey, you're going to have to do these raises." Um and then end up
014doing both. Okay, thanks. Does anyone have any other questions? I have a few, but wanted to make sure we went around. Jessica, Sandra, do you have anything online? Okay. Okay. Um so I do have a few questions about this. Like Mr. McLaughlin, I'll reserve most of my comments for the board meeting, but I am curious at least in the way that it's presented, we have to disperse the funds for the teacher pay raises that are obviously connected to state legislation, but everything else, I guess could be presented separately, right? I guess that would help me at least navigate that decision at least on on a chart is all of this money is is already committed. It's It's already guaranteed. Um so there's really not any like debate about that, right? I I wanted to follow
015up and just ask for clarification. So, are we saying that we're going to have more teachers of record going into this school year and that's why we have to pay those HB2 dollars or cuz you're saying like 500,000's coming out of fund balance based on like PEIMS teacher data. Can you explain that a little bit more, please? Um Denise can help with this. So, on our PEIMS reporting this um it's called an 87 code. It's not been something that every district is required to report to say, "Hey, you're the teacher of record." Um TEA pulled that code in order to determine funding. So, um not all teachers have been coded like that for PEIMS because it wasn't something that we're required to. However, that's how they pulled funding for this initiative. And so, there is
016um some missing data collection on how many teachers are coded and that's something that now all districts are trying to make sure we're in alignment with TEA. Yeah. I'd be super interested in understanding the methodology of how the school district came up to that decision in previous years. Mainly because I remember a number of like one-off conversations of where when we talked about pay raises for staff, it was, "Oh, well, you're not a bilingual teacher of record, so you're not a bilingual stipend." And now it's it's interesting that that same practice is now a result in like less funding from the state, right? Because they weren't coded as teachers of record. So, that might be an agenda item of its own and a conversation of its own, and I don't want to go down that
017bunny trail, but my point being is if they weren't coded in a certain way and we've had these conversations before about teachers coded as teachers of records, why they are, why they aren't, and now it's like a dollar amount that's coming out of fund balance. I do just have some initial frustrations and questions about that. But we can move on. Um going on to With this Mr. Evans Oh, yeah. >> If we could I just want to jump on that point and make sure that for the board meeting that's added to the HR update, like how many teachers weren't coded, why weren't they coded? I guess it cost us $350,000. You know, who was responsible for that coding? I'd like to understand that. We'll go ahead and add that cuz that's not something that has
018been a requirement on behalf of TEA. That's a field that they're pulling. So that's not something that um we've had to do in previous um years. It's something that they are now pulling from districts to pay for TRA. So we can go into detail so that there's a better understanding of what that means. >> Yeah, as long as I as long as you include how many it was, who was responsible for it, and why it didn't happen. Correct. >> Thank you. One example could be like your interventionist. We didn't code them as a teacher, but they do qualify now for the incentive. So that was something that wasn't um coded like that prior. But now moving forward, of course we're going to code them all that way. So in the next year we will get
019the funding for everybody that um should get that funding. Thanks, Mr. Evans. So basically the definition was expanded, so you'd be able to code them. Okay. Thank you all. I'm going >> quick question. I'm sorry. Yeah. Did we know this in advance that they were going to require this coding? Um no, ma'am. Okay. Since we're still talking about it, I guess I'd still I'm curious to know why then we chose not to code them as a teacher of record. Like is there Why? I I guess there should be an answer to that, right, if I ask? Yeah. I'm I mean, I don't know 100% why, but I know that like teacher of record sometimes is different than just a teacher that might teach two or three classes and not be the teacher of record because
020TRA doesn't it's not um connected to teacher of record. They just have to teach 4 hours a day. If they teach 4 hours, they automatically qualify for this funding. So, I don't know why TA decided to pull this particular report, and that's how they decided they were going to fund this year with that reporting. So, we don't have everybody coded as an 087. But I guess there's like a a management practice Okay, so like taking away what TEA did this year with the bunch that you did. Mhm. So, when we're making decisions here locally, you know, and we're coding people in PEIMS, what is the rationale of saying you teach X, you are a teacher of record, we know that for sure, it's the way San Marcos defines it, but you teach Y, so we're
021not going to code you a teacher of record. So, can somebody explain >> So, the teacher of record is typically going to be the person who is defined as the person who's going to be assigned in PEIMS, the person who's going to be responsible for the grading. So, if you have a teacher who is going to be like, for example, the interventionist, that person typically, although they're working with students, they're not going to be assigning grades. So, the teacher of record is going to be the person who is going to be um responsible for the data the requiring um they're going to be assigning grades. So, they're going to be the person that you're going to see their name on the report card and that kind of thing. So, that's the person you can attribute
022the grades to, and you can um that's mainly how you would um determine who the teacher of record is versus the non-teacher of record. So, that's how we go through the PEIMS process of deciding who the teacher of record is, okay? I guess for the purposes of our upcoming meeting, I'd be curious, are we I guess are we legally required to provide that differential on that raise for those employees who weren't coded as teachers of record last year? Because we've changed their coding this year. Is that correct? All right. So, anybody that teaches 4 hours or more, we have to provide this funding for them. Okay. But we can for the next year code them correctly and we will receive the additional funding for them. Okay. Thank you. Okay. Any other questions? Move on. Okay.
023Going on to then I guess we're at sev- 6 7 7 A, approval of minutes for the regular scheduled board meeting on June 16th, 2025 and special board meeting on August 4th, 2025. Item B, consider approval of policy revision EFB local and EFB exhibit library materials. So, this is a result of Senate Bill 13, which requires that districts now have what's known as a school library advisory council and it's a re- is regarding parental rights that we have to have a certain amount of individuals to serve as a check and balance to make sure that library materials meet certain requirements to ensure that there's no explicit materials um as part of your library collections throughout the building. So, the board will have a a representative will have a representative from the community, from administration to
024serve on that panel. Um and this goes into effect effective September 1st, 2025. Any questions? Okay. Um going on to the next item, consider approval of policy revision FM local student activities. This relates to the new policy where um students who are home school can participate in UIL UIL activities and we will now be able to with their attendance. We will have an attendance policy that will be a part of their policy just like it is for any other student who um is part of our um of our I um the district. Questions? Online? Okay. Going on to the next item, D, consider approval of policy revision FNC local student conduct person personal communication devices electronic devices. This relates to House Bill 1481, the cell phone policy, which is that students are uh required to
025have their cell phones turned off during the um instructional day, which is from the time that they um enter the school until the time that they exit in accordance to um the signing of the bill by uh Governor Abbott. So, uh Mr. Adondo, I'd like to pull the out of consent to not consent because this is an item of much discussion. I'd like to have a better understanding. Okay. So, staff, you all heard requesting item D to be pulled from consent and I guess move to I guess it's an item for action. >> Yeah. Okay. Item E, consider acceptance certified teachers appraisers for San Marcos CISD. So, these are the individuals um our assistant principals and principals who are responsible for providing uh the evaluation for our teachers every year. They uh complete training and
026that we will be bringing the list of individuals who have completed the necessary requirements to be able to um serve as evaluators for our teachers for the upcoming school year. Anything? Questions? Nope. Okay. Next item is F, consider consideration of of impossible action on open records of 10 blackout dates. Okay. So, this law changed 3 years ago. So, if we were going on spring break, we get an open records request, we wouldn't have to respond. It wouldn't be counted as a business day. That's no longer the case. So, we have to provide 10 blackout dates throughout the school year. We usually spread them out through Thanksgiving, uh our winter break, and then spring break. Um but other than that, that's the only thing we got to approve. Thank you, Mr. Fernandez. Um item G, consider
027approval regarding ranking selection of general contractor for ARPA generator project, including possible delegation of authority to the superintendent or designee to negotiate and execute a contract. What is the ARPA? generator project American Rescue Plan So, this is the agreement that we had with the city of San Marcos for the emergency services that came out of uh it was ARPA American Recovery Funds. And uh we have started this project. We have already secured an architect um designs. This is a second phase of it where we just need to procure a general contractor who will purchase the generator, uh find an electrician, install, um get all necessary um closing items, and um enclose it up. Mr. Alvarez, will you just do like a little refresher? The city's kicking in some money, right? There There's a partnership there.
028Correct. This was uh well, actually, the the city is more of a pass-through in this case. They had received these funds, uh and I don't remember the exact dollar amount. It was maybe 554,000 that we were provided um to be able to have an emergency um center in the case that we lost power um across the city. We previously did not have a location that could house enough of our community and families. So, they reached out to us and we agreed to to host or utilize our um pack and gym area so that we could have that, but to do that we need to upgrade some electric electrical work. We need to have a a larger generator that can accommodate those kind of things. So, we've been going through this project to try and get
029that taken care of. And is the cost to the district negligible? There is no cost to the district. >> Okay, thanks. Thank you. Okay. Next item H, consider approval of awarded contracts for fine art supplies and support services. So, every year we put out a bid to make sure that we procure some services for different groups. In this case, Mr. Underdown and I had put out a bid for fine art services, just various ones throughout the district. And so, we are just going to bring a list of vendors that we would like to work with, not necessarily that we are entering into any contract with. Thank you. Any questions? Okay. Item I, quarterly and annual investment report. So, I'm I'm sorry. That is just going to be our our fourth quarter information on on investments
030and how we looked and then we'll go ahead and summarize everything for the year in this well. And then, last but not least, consider approval of budget amendments. Yes, sir. So, we're going to have several. We have some campuses that need to re-align some of their money from function to function. And then, we will also add in the revenue for the teacher retention allotment that we just spoke about, the 1.6 million to both revenue and to expenditures. Okay. Questions? Okay. Going on to eight, items for action. Item one, consider and possible approval of rescinding the previously approved 2025-2026 board meeting calendar. Does anyone want to I know we've discussed it kind of internally, but I mean I saw the memo. I guess this is the memo we got from Michael uh the superintendent about um
031potential issues with having our agenda prep during the day. Um and so I guess yeah, admins put this on the on the agenda. Is that right? That's at least my understanding. Yes. I mean I wasn't the the memo and maybe I'll need Mr. Sanders more clarification at the time of the meeting, but the memo said that there was a new law that required us to put in place some sort of committee to establish like a engagement plan or participation plan that would culminate in potentially impact when we could have our meetings. And I I read that and found that interesting cuz we don't have that right now from what I understand. But but it seemed like the the committee would establish a plan that would then impact our calendar. So it seems premature to change
032the calendar before we have the committee and the plan. Do you know more about this? I am thinking that this is the new law that says that we cannot have any board meeting between Every meeting has to be after 6:00 p.m. No, there's cannot be a board meeting that takes place before 6:00 p.m. I haven't seen that one. So maybe you can send it to me before the meeting. It said it was maybe in the in the email that Juan Cruz sent. He was saying that we have to make ourselves available to the public and the public is not available to us after a certain hour when they get home from work. That's what I understood from Juan meeting. Uh maybe All right. I'll Go back and look. I'll save my I'll look at it
033again and we can deal with it at the meeting. Okay. Um item two, consider approval of amended 2025-2026 board meeting calendar. Guess the expectation is we're going to have that conversation and if we resend our prior approved calendar, then we will approve the new one that has those amended dates starting at uh meeting starting at 6:00 p.m. so Uh item B, academics, consider consideration and possible approval of policy revision EIC local class rank. So, there was um some language in EIC local as relates to class rank that was some of it was outdated. It referred to several classes that graduated several years ago and then there was some language that needed to be um cleaned up. We did form a committee and one of the things that we did learn through the legis- the 89th
034legislative session was that there is a Senate Bill which states that the commissioner will be developing a standard method of computing a student's high school grade point average and this will be uh taking effect in December. And as result of that, we will be providing an update to the board as to what this will look like and um one of the things that we have discussed with the committee was the recommendation of not moving forward with any significant changes at this time due to the um potential impact of what will happen when the commissioner makes a change next year going forward. That's going to standardize all GPA calculations across the entire state of Texas. And so, we don't know specifically what that will look like, but there is a a a Senate Bill that has
035been approved for the commissioner to have that change take effect. So, we're not making changes this time. We we're not making changes other than there's language that was outdated in the policy that had to be revised. And so, but we will be giving the board an update as to Senate Bill 1191 so that you all can be aware as to what the impending changes from the commissioner will be coming forth. I thought that there was some language, if I recall, this is my first meeting where it said like no one can make lower than an 80 or something. That was that lower than floor to the grade. Has that been modified or changed, do you recall? CJ, do you know if that piece No. That wasn't specified on the 1191. That's why we're just moving
036forward with the 25-26 grading guidelines will be what we used for 24-25. Okay. And then the the committee that we met with had parents, counselors, teachers, so we could kind of get ahead of the work. So, we we've begun those discussions and we're basically waiting to see cuz the the problem is the commissioner's guidelines could be something that just says at least do this and leaves you plenty of wiggle room to then go from there. And it could also be do this and there's not it must be exactly this. So, we had those discussions and said, "Okay, well, we'll make the comp base say you have the floor and some of those other ideals ideas will be fleshed out in 1191 as the commissioner." We were told that the commissioner would give us information in
037December is what we were told, so not even necessarily a Our our next update we are anticipating is a commissioner's information item in December. Okay, thanks. Trustee Cain, did you have any questions? I know you mentioned this earlier and had some thoughts on it before. Just want to make sure. No, I'm good. I just wanted to make sure those were two separate items cuz I know we had talked about this at our previous meeting. Thank you. Yeah, of course. Okay, on to the next item, academics. No, sorry, already there. Um so, consider approval of 2025-2026 student code of conduct. Yes, and so this is our annual presentation and we will be bringing this forth as a presentation to Um and one of the major changes will be along the lines of the cell phone policy
038which will be part of it. In addition to I believe there's something related to vaping that will also be a change in there. So, those are the two major items that will be presented within the student code of conduct that will be a major change from the previous year. Thank you. So, I did realize that I skipped the grading guidelines conversation. I know Mr. McLaughlin had brought that up. Can we just I guess figure out before the Monday meeting the justification or rationale if it like is by statute we have to approve grading guidelines even if they don't change or what that looks like and if they're not going to change but we're going to keep them the same, can that be included in the materials just so we know that that's staying static? Item
039four, participation of home school student in UIL activities at the school that student would be eligible to attend based on student's residential address. We are as a district allowing students who live within our zone who are home schooled to participate in UIL activities within San Marcos CISD. That we're bringing that to you all. So. Any questions? Is there a cost? There is not a cost for their participation. Coach Walsh, did you have >> Yeah, and really it's um for it to be an action item I think Anne just wanted it on there to show our stance. We just have to opt out of it if we want to opt out and not allow it. If we just say if we don't make any policy then they're getting to go to school they're getting to play
040at do athletics here and home school. And if the board does not take a stance then the students can go to a neighboring district to participate. So they can leave San Marcos and go to whatever district is closest to us to participate there. Okay. Okay, going on to section C human resources consider approval of certification waiver for school counselors. We have two internal candidates who served prior in different capacities and this summer after interviewing and posting positions these two were recommended by their campuses and by those who served on the committees. They are in programs to be fully certified. However, at this point in time they are not and so going through TEA this would be the next process to put it on the board agenda to complete a waiver. Any questions? Okay. Going on
041to D operations consider approval of city of San Marcos detention water quality inspection access easement at Philip Arena SMCISD administration building. This item one and the next item two were were tabled from last month. These are both easements the city of San Marcos has required as part of the construction of this administration building. The board book has the specifics. Think there's anything else other than to say that I have a 30 easement that I need to add for for the high school and it is with Blue Bonnet Electronic. It's electrical easement. And you'll have that in the board book and it'll be an agenda item as well as part of these two. Including these two. Okay. Any questions, comments from anyone? Okay. Uh, then since item one and two are related, I'm just going to
042go ahead and skip down to three, which is consider adoption of the resolution to identify hazardous conditions within two miles of a school campus. Uh, so this is an annual, um, agenda item, item for action. Uh, director of transportation Anthony Shields will be here with a presentation to explain and have y'all approve or disapprove, but it's pretty standard. We've done it every year. No questions. Going on to, uh, Yeah. Finance, item one, consider and action to delegate contractual authority to superintendent for the purchase of attendance credit. So this is, uh, going to be an action item for the board. Uh, we've kind of received notice from TEA that our, um, our tier one funds, um, exceed what, uh, the entitlement was and, um, so because of that we have, um, to to select an option
043of of, uh, what we choose to do. And, um, the option that we're going to be bringing to the board is, uh, to purchase the attendance credits. Um, this is what we've done as well last year. Um, and only if it's determined, um, at the end that we do have to, um, pay any recapture, we would, but that wasn't the case this past time. So this is just going to be, um, an option that we would, um, like to to choose for this situation. Thank you, sir. Any questions from my colleagues? I don't see any. Moving on to the next item, consider acceptance of the certified appraisal rolls and supplemental appraisal roll for San Marcos Consolidated Independent School District. So, we did receive our, uh, from our three counties that uh that we work with
044and um we are bringing those to you and just for your approval to uh to approve that the certification of those rules. Thank you. No questions. Going on to the next item, consider approval of ordinance setting the 2025-2026 tax rate. So, again, we don't have to have a public hearing. Again, we are going to propose that we continue with the tax rate that we had last year. Um when we provide you with the supplemental uh tax rolls or the certified rolls, you will notice that the value has gone down. Um so, there is probably going to be a drop in the um amount that we will receive this year. Um so, we'll we'll give you that information as well. So, you're looking at about maybe another $2 million. Okay. Thank you. Um going on to
045section nine, close session as authorized by Texas Government Code section 551.071, 551.072, and 551.076. Item A, discuss discussion regarding superintendent's evaluation. That obviously has been an ongoing conversation with the board. I know staff doesn't have anything to speak on that item. Going on to B, deliberation regarding the possible sale of the surface and the consideration of the bid received for the purpose purchase, excuse me, of the real property and any and all improvements described as follows: 501 South LBJ, San Marcos, Texas, Hays County, Texas. So, we have this as an item that um we will continue to have as a a potential action item if um we receive bids. Uh I have been in contact with several interested parties and one uh has said they would submit a bid to us here the early part
046of the week. And so, I would like to bring that bid to the board. Um we did ask legal to come um and speak with you in closed session um so we can clarify anything, ask questions, and then if it's something the board would like to take action on, then it would be an an open action of my matters. Okay. Um I think staff has a comment to make, but just making sure any of my colleagues have a question yet. Okay. Um going back on the tax setting, the tax rate, um we do have until September 30th to adopt that tax rate. Um now, we're not going to change anything. Like I said, we're going to just keep the tax rate the same. However, we are still working with Mo Casey. We're waiting for TA
047to finalize their maximum compressed tax rate. Um and then we're also um working with uh just we're waiting to see what's going to happen with some of the hold harmless um that was kind of taken off of the um taken off of our uh allotments. Um so, there's a lot of changes that could be made. I said that we could possibly lose about $2 million with home harmless. Uh we may be able to get that back, so there could or could not be adjustment. Uh so, my question is um we could set the tax rate here in August, or we could wait till September, um and set it then. That way there are some adjustments, we can propose those adjustments at that time. Um I'm just putting that out if we want to wait, or
048we want to go ahead and approve the tax rate in August. Well, um well, I guess if you have a comment, you can make it on the record, but I don't know if there's a preference for my colleagues. Obviously, staff is asking what they would like us to do, proceed with setting the tax rate this month, or waiting for potential adjustment, so I look towards you all for any feedback. I think we should wait and get everything in order and make sure that we're we're doing the we're doing a tax rate that that is good for us. Okay, Trustee Villapondo would like to wait. Ms. Cantu, do you have feedback or perspective? >> a closed session item that we should wait then. >> Well, so just to clarify, we had moved on to the executive
049session item of the sale of property, but Ms. Cantu uh had some further input on the tax rate, so we're not >> that it could be either August or September. I understand. >> Okay. So, do you have a preference of keeping it for August the tax rate or moving it to September? Whatever's going to be good for the district. Okay. >> There you go. Whatever's best for our district. Mr. McLaughlin, do you have I don't I can't imagine we're going to change it, but No, we're we're not going to change the tax rate. It's going to be the same. Um and so I can bring those amendments back in September if there's a change in the revenue. >> Are they not amendments to the rate? They're just other times >> they're just amendments to the
050amount of revenue we're going to receive. >> You might as well set I mean, in my view the earlier the taxpayers know what they owe, you know, the cleaner. Yeah. Just from where I sit. But in that discussion, I would like an understanding of what portion of the two golden pennies stayed in district. Does that question make sense? We have eight now. Okay. The ones we added, right? I thought I thought >> two. So, we added And did 100% Do you know right now? Maybe not. >> So, eight So, 100% of that revenue stayed local? >> Yeah, the eight percent I mean, the eight pennies stayed local. Okay. Thanks. Okay, so I'm still undecided of where we're choosing to keep keep this tax rate vote. Right now, I feel like it's 50/50, so I'm going
051to go to the virtual trustees online to see if they have a preference. Well, can you I think it's fine to keep it in August. We have the option of tabling it if it seems like it's worth saving till September then. Okay. And Trustee Lopez? I agree. I think if it's not going to change overall, we can go ahead and and take care of it in August and make any changes or adjustments we need to in September. Okay. So, I guess tentatively we'll keep it on for the August agenda and deliberate then. Okay. Going back to item nine. Mr. Alvarez has just explained item B to us. Um I do have I guess a couple of questions regarding that item, Mr. Alvarez. Obviously, this conversation and it being placed on the agenda has created quite
052a bit of conversation in the community. The thing that I guess has confused me more than anything and I just am trying to get the information is what I've heard some people say that the property is worth 1.2. I've heard others that it's 1.7 and everywhere in between. What I guess or have we posted it as or you know, what is what public-facing communication are we using to advertise the sale of of that property? Okay. So, we we went back and rezoned platted so that we were only considering lots two through seven because lots one and eight are where Central ISD sit on. And and once we did that, we asked an appraiser to come and do a new appraisal just on that lot. Um that appraisal was done, I believe, late last year and
053that came out about 1.722 million. And so, that is part of the bid package that we have included that appraisal. Now, another number that we have also been sharing if people are interested, we said the CAD puts out values and by all means look at those values. So, the CAD's current value is about 1.214. And so, whenever I have interested parties that call, um those are the numbers I share with them. I say these are in the bid package. Um and they have asked for a dollar amount. I said I I cannot provide you a dollar amount other than those this is kind of what the appraisal is. And I encourage them to make um a bid at their best discretion based on those values. And now that is with just the lots 237. Okay.
054That's with in alignment with what I thought I understood and knew. So, thank you for clarifying that. And and then just to clarify, I'm sorry. There um there was a change in how we put this bid out um in how we had previously had other bids where it is a recurring um bid that um it will stay open indefinitely until um we decide to permanently take it down or just until um the board uh makes a decision on accepting an offer. And so it will continue to stand as an actual um if um the bid that we receive and review is is not um approved by the board. And so I I think it's important for the community just to know that that will be a standing item until it's decided to that it is
055sold or that we are not going to sell it. Cool. Yes, Mr. McLaughlin. So, it's my preference that this not be an item on our agenda until we have an offer of purchase or a bid. Um I I think it causes undue consternation when we leave it on here because we might receive a bid. I understand you thought you might receive something and I think if something were to come in prior to the posting deadline for this agenda, I would be fine with it being on the agenda, but if by the posting deadline there's no offer or bid for the property, I'd like that item removed from the agenda. I I understand. The uh the information that we had put in the bid package had said up until the Monday prior to the board meeting
056and offers could be received. Um but I'll be happy to get back with legal and look at we can um somehow adjust so that we're only bringing offers to the to the board if it's something that we've received. Okay. And this is my understanding that this is like the first meeting in which this item has been placed as a part of this bid package bid receivable process. And so again, it was my understanding that again, you had some I guess feeling that there might be a proposal that would come to us and that's why it was here. Correct? And it what Had you not received that information, would it have still been on the agenda? Uh as an item or We we could have removed it at this point during during agenda review if we
057felt it was needed. But yes, again, I've been in contact with with one particular individual that that has guaranteed me that they are going to be submitting a bid prior to the deadline for for the board to review. Okay. Thank you. Um going on to item C, consultation with attorneys regarding grievance process. Um my understanding this is here to um give guidance on um our grievance process and um just kind of have a an open time to talk with the board through with with our attorneys on things that um are following our policy um as far as being heard at level three. And so um that was added. Was this an item requested by staff or a board member or how did it get on here? I believe it was in consultation with legal. So
058Juan superintendent Juan wants to come present to the board and charge us billable hours to advise us on the grievance process. I tease, but I'm serious asking. Like is this another item that legal has requested to present to us on? So this was something that um was related to an extracurricular, um, that the superintendent had received some information that he shared with trustee Halsey. Okay. And that that's how this got on the agenda. So, this is a specific situation, not just a global conversation on grievance processes. That's part of a larger issue for you all to discuss, yes. Okay. Awesome. So, there is something to discuss, not just a, "Hey, let's check in, catch up about everything processes." Because it's not an action, like there's not a corresponding action in 10. So, it's just like
059a conversation. It's to give guidance on, um, the process for hearing, um, grievances connected to extracurricular, um, activities in the district. >> For us to give guidance on that? >> Yes. Okay. Okay. I mean, if he's coming anyway for the I think you mentioned that you might have legal here for if you do indeed receive an offer, yes? That's with a one Travis is a A different lawyer. All right. I'm not against lawyers making money, so Okay. Um, going on to section 10, action items for the subsequent items, discussion and action regarding superintendent's evaluation, consideration possible action regarding the sale of surface only of real property of any improvements, including consideration possible action regarding the bid received in the purchase of property and all improvements, and then, finally, item 11, adjournment. Do any of my
060colleagues have any agenda item requests before we close out the agenda preparation section of this meeting? I would like an understanding of what's going on with the high school parking lot and how it will impact circulation, if it will impact circulation next week. Uh, yeah, I'll give you an update right for So, uh, the parking lot is uh, will be finalized Thursday morning in time for back to school night on Thursday evening. I saw it torn up. Uh the it >> And I remember what the first week's usually like, so I was really I was already making sure I wasn't doing the drop-off. It is. It'll be ready certainly ready for back to school, and we will have it ready for back to school night on Thursday. Then I don't need that on me. Okay.
061Um just to dovetail from that, obviously there have been some community members who have taken to social media to announce their own updates regarding construction timelines and dates of readiness, so whatever communications can do to put out the factual information of that, and you know, I don't want you to jump the gun, but obviously there's now a narrative to push back on that is on online and on social media, so thank you all for y'all's work. Yeah, that's most definitely the plan that they hear communication from us before the first day of school, and especially back to school night, but just an abundance of caution, we didn't want to send anything out until we saw the the parking lot complete. >> you. I know. Yeah, like I said, you don't want to jump the gun
062on that, but obviously people are announcing our back to school plans before we do. Um other than that, if there's no other agenda item requests, going to close out the agenda preparation portion of this agenda item, and now I will entertain a motion to adjourn. Motion to adjourn. Second. Motion by Trustee Wolf and seconded by Trustee Villapondo. All those in favor, please say I raise your hand. Okay. All may No. >> Nobody. All right, unanimous. Thank you. We are adjourning at 12:53. Ooh. Good job. If this is the only agenda item >> Thank you. See you in a couple weeks. I'm going to enjoy dinner tonight. The rest of them I will