001We always >> Good evening everyone and welcome to the special board meeting of the Southside Independent School District. Please let the record show that there is a quorum present. Jesse Hernandez present. Mrs. Brenda Levarez >> present. >> Mrs. Mariel Anger Robles >> present. >> Mrs. Margarita Morales Garcia >> present. >> Mrs. Mary Silva >> here. The time is now 5:30 p.m. on Wednesday, October 15, 2025. As President Nichandees call the special board meeting of the Southside Independent School District Board of Trustees to order. At this time, I'd like to welcome uh Miss Mrs. Margarita Morales Garcia to welcome our visitors and guests. >> I just wanted to say welcome to everybody, parents, staff, um students, and those watching at home. Thank you for joining us tonight um and coming to our board meeting. >> Thank
002you um Mrs. Morales Garcia. Please note that this meeting is held and has been posted in accordance with government code chapter 551, State of Texas Open Meetings Act. At this time, we'll move over to our uh next item is which is public comment. Um and Miss Marbel Anobles, if you can read our public comments. >> Thank you. The board will now hear comments from those persons who have signed up to speak. Pursuant to board policy beed local at a special board meeting, public comment is limited to items on the agenda posted with notice of the meeting. Generally speaking, an individual's comments to the board shall not exceed three minutes per meeting. During the public comment portion of the meeting, the board will listen, but it will not engage in dialogue or debate with the speakers.
003The board has adopted specific complaint policies and specific procedures for presenting complaints. If the presiding officer determines that a presentation during this portion of the meeting is a complaint, he or she will respectfully ask that person to stop speaking and to use the board's adopted policies and procedures to have the matter heard through the appropriate channels. The board expects all audience members to behave politely and orderly during this and all other portions of the meeting. Speakers who use profane, obscene, threatening, or abusive language will be ruled out of order and asked to continue their comments. Disruptive comments will not be tolerated. >> Thank you, Mrs. Angur Robles. At this time, I would like to invite um Mrs. Shannana Robinson to the poll. Welcome. >> Good evening. Uh, we have good news today. So, we're bringing
004you a check for $29,000 from Attentive and Robinson Brokerage Firm on behalf of the program that we added a year ago. And so, uh, I don't want to take any more than three minutes. So, here's the check. So, if you guys will just stand, we'll take a quick picture so that we can get this on our website and I will hand the money over to >> the real. >> You can take that to the bank. >> Go around. >> Are we going? I don't want to take three minutes. Thank you. Thank you. >> You got it. You got it. Sorry. Who's this? Check. >> Okay. Uh, at this time we'll go ahead and move on to our presentations. Uh, first up is a presentation for Robinson Brokage Firm. Superintendent. >> Good evening, Mr. Hernandez, members
005of the board, staff, and community. This evening, we're pleased to have a representative from the teacher retirement system, TRS, joining us remotely. The representative will provide an overview of the benefits and services offered through TRS. Sh, >> including key updates and will answer questions trustees may have. We also joining us, we have Miss Shauna Robinson, who will deliver a presentation on our self- insurance program. She will share important details regarding the structure of the plan, current performance, and any updates or recommendations moving forward. Each presenter will have 15 minutes for their presentation to include time for questions. We will start off with a presentation by Miss Shauna Robinson. >> Welcome again, Mrs. Robinson. >> Thank you. >> Good evening, >> President Hernandez, Superintendent Ramirez, distinguished board of trustees. We are going to give you a
006quick packet and then we're going to jump right in so that we can be good stewards of your time and make sure that we stay to about a 10-minute uh time limit and then that way it leaves a little bit of time for questions. So with that being said, if you'll turn to page two, I'm only going to cover about the first four pages. So don't anybody panic with the big packet. Um so uh jumping right in. Um, I think I was asked to come up and really describe what we are currently using for Southside ISD medical coverage. As you all know, we are currently on Blue Cross Blue Shield. You can see the rate comparison up at the top. Um, I I want to be honest, the 20 2026 2027 TRS is just a
007projected um rate increase of what they've typically had about 10 to 13% every year. So, um, that is a projection that is not the current rate. That being said, the differences that we currently have and that our employees are able to utilize and enjoy, uh, number one would be there is no deductible for their prescriptions. If you're on the primary plan, there is currently a $2,500 deductible before you can use your prescriptions, unless it's generic. So, um, that is a benefit that our employees utilize. U, we have over 180 employees today that are on Ozimpic or Mangaro. uh that medication uh an employee would have to spend up to $2,500 to be able to access that and then that would be $100 a month prescription moving forward. Currently, our employees are not paying anything if
008they utilize Global RX. So remember, we're able to get those drugs 40 to 50% less expensive than Blue Cross Blue Shield. So those drugs are mailed directly to the employees home at no co-pay and no cost to those employees. So that is a benefit that we have for 180 employees independents currently. Uh the medication costs to the district are we are able to save on our medication costs. As I showed you all um in when we were here in August, we've spent over $3 million on medications this year. We're actually um upside down. We're spending more money on medication than we are healthcare costs. And I'll explain that. Um and it's in the paperwork if we don't have time. That being said, utilizing uh Global RX, we are able to save anywhere from 40 to
00960% on about 27 most expensive drugs that we utilize here at the district. Those are shipped directly to the employees home. They pay no co-pay, so they save on that and we're able to save um from the district's perspective, increasing compliance, which is very important because we want to keep people out of the emergency room in the hospital. Uh number two um uh our tele medicine uh program that we have through attentive that is also free. What's unique about that is that's going to be every employee in the entire district and all of their family members. We have a lot of employees that choose employee only for their health insurance because they can't afford to add their family. With the tele medicine that we have through attentive, everyone gets to use it regardless whether you
010have the health insurance or not and whether your family is on the insurance. zero co-pay 247 for the entire district and they call in your script uh to the local pharmacy. If you do need a higher level of care, they're helping you find that doctor and then they're also letting the hospital know that you're on their way. We also have the mental health u insurance through that as well. So, you're able to uh reach out to a mental health provider 247 when it's convenient for you. Get you get six free visits everybody in your family whether they're on the health insurance or not. And then if you want to continue on with that provider, it's $40 moving forward. We also um currently have three PO plans. So that's going to be something different than you're
011going to see with TRS. Uh they have one PO plan that is the HDHP. We have three. So we have our HGHP, our primary uh equivalent to primary, which is our bronze, and then our gold plan are all going to be PPOs. You don't have to have an HMO. Currently, um, what you would, uh, see at TRS is they're all HMO plans except for the HGHP, which have a has a $3,300 deductible, and then you have to get a referral to see a higher level of care or specialist. So, it does end up being two deductibles. Uh, we also have an open access to all doctors and out of network coverage. So, we've got kids that don't live within the state of Texas. We have stepchildren. We have children in college. we have uh family
012members that travel for work, they are always covered and they do have the out of network coverage if they're not in town for some reason. Um I also wanted to point out that um with uh if the district decided to move over to TRS uh with just the the uh adjusted rates right now, it would be about 5,589,000 and then you will have a $650,000 runout from Blue Cross Blue Shield. So you have to pay uh those claims that are still coming through. So that would be on top of whatever the total spend would be. Um the two districts right now in San Antonio that are currently on TRS are Edgewood and South. So those are the only other two districts in San Antonio right now currently on it. And uh like I said, we
013do have 180 employees that are using Osimpic and Mandaro. um four years ago when uh the district was on TRS um we they could not use our on-site clinic with university and that was one of the reasons why we we ended up swapping university out. So that is something that we're going to want to consider and um start negotiating with university should you all choose to do that. Next page is going to be recommendations. So to reduce the spend we have um offered an RFP PBM that we have finalized. Uh we've met with administration once and we're going to meet with them again tomorrow. We're looking at a potential savings um on the RX of about $764,000. That is on top of what we're saving with Global RX. That's by removing Blue Cross Blue Shield
014and bringing in another vendor. We had six vendors that responded and um were able to come up with some great uh numbers that would really help the district overall. With Medlife, they've offered a 10% reduction should we uh choose to look at them for all of our ancillary products. That would make us the least expensive across the city of San Antonio. And we would have a three-year lock-in guarantee. That would be for all benefits that are paid by employees. So that would be a benefit to your employees. Um, we also presented to bring in a TPA, um, which would remove a lot of the, uh, bills that the district is having to pay, hopefully simplifying things as well as, um, having a direct, um, integration with a sender, which would, uh, cut down on HR
015having to do all of the, um, uh, reconciliations. Uh we also um are requesting to procure a level funded or fully funded medical carrier if that is something that we're interested in. If you all choose not to go with TRS and look at coming up with a set number every uh month and not having the self-funded program. Uh we have saved uh potentially by doing a new formulary change that we mailed and emailed to all of the employees. Um there was about 129 that are currently using the most expensive medications that we could be getting through Global Rex. We mailed that out two weeks ago. We've had 14 people convert so far. So, we're excited about that. If we can get all of those folks to convert with that formulary change, we're looking at about
016a $300,000 savings. Um, we also uh very much appreciate a commitment to the CARES program. With the district engagement, we did miss a savings of about $719,000 last year from two people that had joined the program and then decided to get off. Uh, it has saved us almost $2 million by being in the CARES program. So, what that means is just putting uh folks that are currently on our plan on a plan that is better suited for them and their family and then that removes them from our overall spend. And then replacing Blue Cross Blue Shield stop-loss, something that I want to uh talk to administration about tomorrow. Um right now, our new stop-loss rate due to the $719,000 that we spent right there at the uh in July um has increased our stop-loss rate.
017So, it's gone up to $190 Pepm from 120 um when you have those high claims like that that hit our plan. So, if we go out for stop-loss coverage, we believe that we can reduce that and cut that in half. We would be looking at maybe a January 1st start date with that. So, um I'd want to discuss that with administration first. And then integrating attentive, um we know that employees receive more net pay. I can tell you that you all had uh employees that left to another district that lost $189 per month out of their paycheck by not having attentive. They have also called to ask if they can utilize global RX um because they get hit with the $2,500 deductible first. So, I've had several calls since you've had some employees that left.
018Um next page, 2023. We know what the financials were um and we know what the total spend was. We were looking at uh $7.2 million. If you look at 2324, um stop loss went way up because we had those really high claims. That's where we got hit with stop-loss, but our spend was $6.6 million that year. Um so we had a savings of about $588,000. Global RX did help. We integrated Global RX in January. So we began to reduce our overall cost of our uh pharmacy spend this year. Um, our annual cost is right at $6,225,000, but that's without our rebates and the bank balance that we should be getting back in three months according to Humanana. I spoke to them yesterday, which is anotherund $102,000. That will bring our annual cost to 5,464,000 412.
019I know that is uh about $200,000 more than we wanted to spend and what we have in our premium bucket. Um, we are working very very hard to manage the plan and integrate different creative solutions so that we can stay with Blue Cross Blue Shield and be able to offer the uh very generous and robust medical plan that we currently have to the employees here at Southside ISD. This year we have saved about, like I said, $2 million by utilizing uh CARES and about $700,000 by utilizing Global RX. Um, currently we're managing about 79 calls per month um from uh that are hopefully being removed from the HR department, which gives them more time to do other things. So, we're very proud of being an extension of the HR department here at Southside. And with
020that, I'm going to um uh close so that you all have time to ask any questions. >> Thank you, Mrs. Robertson, and sorry for making you go through this so quickly. Um I'll open now for any questions anybody might have. No. >> Okay. Um I do have a couple of questions. Um >> in in regards to when when um staff calls um for for questions on the billing, do they call and talk to the providers or or your office for insurance questions? >> Yes, sir. That 90% of the time they call our office. Um, but we've made that um, very accessible and we've made that hopefully um, an extension of HR so that hopefully we've trained employees to call us so that HR doesn't have to feel those calls. Um, we answer all those calls.
021Um, uh, President Hernandez from uh, 6:00 a.m. to 12:00 at night and on weekends. So, we try to make ourselves available. We receive all the calls that came in our office on our cell phone, every one of us. So, we are always accessible and we know when somebody's calling it's because they usually have misplaced their ID card or uh you know just have a question that's going to be important. Um usually has to do with an immediate healthcare issue. So, we answer those at all times. >> Thank you. And just to want to make sure I get this right for for the prescriptions uh from day one, there's zero deductible for >> Yes, sir. Yes, sir. We have zero deductible for Blue Cross Blue Shield. the very first day, uh, September 1st, you can walk
022into your pharmacy and have your prescription filled. >> And then, uh, you mentioned a, sorry, the $719 719,000 loss opportunity. Can you talk a little bit more about what that was? >> Yes, sir. The $719,000 was uh a savings I think. What? That's cares. No, no, no. >> It was a miss savings. Yep. >> Oh, the miss savings. Oh, yes, sir. Uh so we had uh two employees that we had asked to be removed um from the plan because cares was was better suited for their condition. Um they both moved off and then uh called back after the premiums were paid and asked to move back onto the plan. So unfortunately we were not able to u move them over to the car's plan permanently. So we ended up having to um those claims ended
023up uh coming over to Southside ISD. >> So a after they were off the plan we got rebound back. >> Yes sir. >> Is that normal? Uh, I think for future reference there'll be a better way to um advise those employees that we that it's better for them if they go onto the plan that was chosen for them by the subject experts that do that for us on the CARES plan. Um, we typically don't see that where employees come back on the plan. >> Got it. Okay. And then the PPM, is that uh per employee per month? Is that >> Yes, sir. Okay. >> Got it. >> Question Brenda. >> Okay. Um I do have a question about the tele medicine. Can you explain how that works with the you mentioned that um the it's
024for the employee but it all also applies to all family members at zero co-pay. >> Yes ma'am. So we integrated employee a program called attentive which is really a tax reduction program. The district saves about I think $14,000 with it by reducing their taxes. But the real benefit is the tele medicine. So every single employee at your district receives tele medicine for free through attentive and so that's for everybody in their family. It's not just the people on the medical insurance and those that don't have the insurance at all also can use the tele medicine 247. Everybody in their family to include uh sp uh parents that live with them for a medical reason they can all use it and then that physician is going to call in their prescription to the local pharmacy. It's
025a huge benefit for us here at the district. We have a 27% utilization for tele medicine. Your typical participation is 10% and we have 27% here at the district. Um due to the fact that we have you know many that don't have the insurance. Right now we have uh employees that are on the insurance. So 75% we're really really proud of that. Typically you're going to see about 50% um with your school districts that are going to be on the insurance. So I think the insurance is very valued here and is at a fair price. So that's why we have so many that are on it. But for those that are not um and can't afford it or can't put their family members, they have access to speak to a physician whenever they need to
026when they have somebody sick at no cost. >> Just to clarify, so when you meant say all family members, uh is it immediate or how like how >> anybody that lives in your household or children under 26 that don't live with you, spouse as well as a parent that lives with you that is ill. >> Okay. All right. Thanks. >> You're welcome. Thank you. Any other questions? >> No. >> Great. Thank you very much. Appreciate your time. >> Take. >> All right. Uh, next we'll go to our next presentation. >> So, next we have a representative from the teacher retirement system, TRS, that'll give us an overview of the benefits and services offered through TRS. Go ahead, sir. >> Thank you. Just give me one moment while I load up the presentation. Can everyone see
027our screen? >> Yes. All right. And can everyone hear me? >> Yes, sir. >> All right. Well, I'll go ahead and get started. I'll try to be brief for the sake of time. Um, on the line with me, we have uh myself. So, my name is Edward Guzman. I'm a customer success consultant for TRS Actare assigned to region 20. And if the district decides to proceed in joining TRS Actare, I'd be here to assist in any way whatsoever. along holding your hand along that process. And once you're in Actare, I'd also be a resource for you and a direct contact should the need arise for any additional help. I'm also joined by my manager here today, Marissa Capuzano. Um she's the manager of active care operations as well as Rob Humphrey, our director of member
028coordinator operations at TRS Health. All right. So, I'll kind of go a little bit into our size and and and how that helps us. So, as you can see on this nice, neat graph, these figures are coming for our most recent annual report. Our annual report is published every single February. And as you can see, there's a lot of uh cool information there. Um, our primary plan costs 14% less than comparable plans. You would be joining a network of nearly half a million Texans. That gives you a lot of buying power, a lot of volatility protection. Um 80 nearly 80% of Texas schools already do participate in TRS active care including 50 employers in region 20 in your area that have already joined have already strengthened our network in that area. Now this slide here
029there's a nice little neat graph on the left that I like to point out. um you know considering especially all that discussion we just had about being self-funded there is some risk with that and that you're in a much smaller pool. So if you look at the left that graphic is showing the effect of a of a one catastrophic claimment one baby in the NICU uh somebody who has a difficult procedure of a claim of a $1.5 million. Well, if you're on your own as a school district, you know, based on a school district of approximately a thousand employees, just like Southside ISD, that $1.5 million claim can equal an additional $125 per month per member to have to pay versus that $1.5 million claim joining the state pool, which we claim all our high
030cost claimments together. That would only result in increase of 50 cents per members across the state of Texas. And that kind of buying power just comes from our sheer size. The fact that you'd be joining the majority of of public educators in Texas in our size. The and on the right you can kind of see um claims volatility. Ideally in a in a plan in a self-funded plan the principle is is that your premiums collected match the claims paid out. But as you can see those different lines represent different plans. What we find on the market when schools are self-funded is that volatility is extreme. From one year, you could have a great year with a very low medical loss ratio towards 50% and that could rise up to 180% which we've seen in schools
031across the state of Texas. So, this is just some of the protection that we'd offer you by joining our plan. Another thing that we do really well is efficiency. So 98% So 98 cents for every single dollar that your employees would pay for your premium would go towards paying claims. So that 2% that you see there that covers the entire infrastructure. All our entire benefits and our programs are here for you. All of that's paid out in 2%. 98% of us of our of your premium is going towards paying your own uh medical claims. And also joining TRS obviously eliminates all those unnecessary fees. I know we've already discussed um stop-loss coverage, but there's also broker fees, carrier fees, while with well with TRS Actare, the price that we show you is the price that
032you'd end up paying. There's not going to be any hidden fees or nos. So, let's kind of go back in history and like discuss a little bit how this opportunity came about. As you may recall, Senate Bill 1444 allowed employers to leave and enter TRS acticare. However, there was one condition. An employer that leaves actare or joins actare is committed to either staying in acticare for 5 years or staying out of actare for 5 years once you made that decision. Um, Southside ISD was one of the schools that decided to exit active care in September of 2022. Now 5 years past September 22 would be September of 2027. That was that's when the district normally would be eligible to rejoin TS acticare. However, what we saw in these past few years when districts were finally
033given the opportunity to leave TS acticare is that the experience has been mixed at best in terms of school districts on their own on on on the market. And this has resulted in in the legislature responding to that demand with this opportunity to join TS acticare one year early in September of 2026. Now as part of that there is the risk stabilization fee that that would have to be calculated and the reason for that is that you're because we are under the expectation that school districts would not be allowed to reenter until uh September 2027. We did not budget or factor in or forecast for employers having the ability to rejoin TS act um act active care one year early. So as part of that there is the risk stabilization fee um that would allow
034you to rejoin in September of 2026. Um, the way that's calculated in your case, because you would be considered one of our smaller employers, is that you would be you would be rated and and assessed at the regional level, but weighted based off your uh off of your regional claims, experience, and overall mostly by your demographics. So, that's the that's the that's how we would calculate your fee being in the smaller group. Um, and then the way it's going to work is that the fee will be based off your fiscal year, your plan year 2026, uh, 2027 rates for your region 20. And then the risk stabilization fee is a range of 10 to 40% above your regional rates. So what the way it would work if you do decide to proceed to join TS
035acticare is we would publish one rate for your individual school district and whatever amount that that you see as your premium above what you would see in a region 20's premiums that's the amount that is your fee. Um and like I said we have to do this in order to protect those who are already participating in the plans. And I've also discussed a little bit with the school district um already I spoke with Michael and Christina a little bit about the time frame in terms of claims data necessary in order to join Terrace act to care. Um just some reminder about dates if the district does decide to proceed is that there's going to be three there are three main elements that are all going to be that all would all need to be received
036by December 31st. So one is the claims data. we would need the required claims data by December 31st. Another would be um board resolution. So your decision to join TS active care. In addition, we'd also need the notice of intent form that would need to be filled out by the district. And those would those three elements we would need by December 31st. Once we have those, that would allow you to rejoin Tira's active care on September 1st of 2026. And then for that first year, you would have the risk stabilization fee. But then in September of 2027, you would be rated along with your region and you'd have the exact same premium that the rest of districts in region 20 are charged. So, kind of getting on rates that we've discussed, I just wanted to
037show you region 20's rates, the region that you would be placed in. And um the annual effective percent year-on-year increase between 2022 to 2026 was only 2%. Which is much less than what we've seen on the private sector. Um and as you can see last year we were we were last year you were um from 25 to 26 it was a 9.8% 8% increase which across TRS acticare and also per legislation we're required to maintain our increases no higher than um 10%. So actually your region was just right in line with the state with the state average. Um obviously that 10% yearon-year increase that we see across the state of Texas that's across that's across all regions. So there are certain regions that'll be a little bit higher than that 10% in some regions that'll
038be a lower than than 10%. But basically it all evens out to be that 10% and then whatever amount above your region would be your your risk stabilization fee. We also went ahead and we compared two of your plans that we received from your from your school district. So the first comparison is you're going to see a comparison between Southside's silver plan and our primary plus plan. Um they have a lot of compar compatibility and we felt that they were the most comparable. So as you can see um with with our active care plan uh you know we have a lower premium nearly 20% lower and then we have um similar or even lower deductibles and co-pays versus the silver plan. Now I know that um telea medicine we look we just examined your blue
039cross blue shield plan. Um I know that you just mentioned that you offer a service through a tenth um for your tele medicine but when we saw the blue cross blue shield plan by itself did not cover tele medicine so that's why you see the not covered part but I do understand that you have the attentive service and then just like some other highlights um you know for example that if you going to the emergency room with primary plus it's a 20 yes there's a 20 it's 20% after the deductible but there's no co-pay well with the silver plan. In addition to that 20% deductible, there's a $350 co-ay per visit. And the same thing with the urgent care. Also, when it comes to kind of immediate care, we also are lower priced. You know,
040our $50 co-pay versus um the silver plan's $100 co-pay. So, moving on to our high deductible plan. So obviously we compared your high deductible plan versus our high deductible plan on this one. Um you know the premiums were roughly in line and actually the plans are quite similar in in a lot of ways. um the cost sharing is actually slightly higher on the active care side or the plan but as you can see um you know one thing that we do offer on the medical I know you have the other service called attentive but on your medical side it's not offered through blue cross blue shield the tea medicine right now well on the on the HD plan through TS active care there is that element of tele medicine. All right. So, after kind of
041going over a little bit of some of the numbers on the plans, we also just kind of wanted to go over some additional services we offer. Um, that would be cost prohibitive if you were to try to offer these services yourself. Um, so we do have wellness programs customized for your district by our wellness consultants. And as part of that wellness, we also offer member rewards. So, you know, rewarding your your employees for visiting proven, tested, highquality providers that are that tend to be more efficient at lowering cost. We also have multiple ways to access mental health support as you saw, you know, zero consultations virtually. We also have access to no contract gyms, fitness um studios. And then lastly, a great feature that I really like is we have our personal health guides. So
042these personal health guides is a number that you can call at any single time and they can arrange your medical service and and help you guide you that through that insurance process on the medical side. Now right now our current carrier is Blue Cross Blue Shield. However, when you call this blue this these personal health guides these this is a dedicated line solely to TRS Actare. So you would not be calling your employees would not be calling a general uh blue cross uh blue shield line with many different plans. This number would be solely dedicated to our own plans and they would be um they're manned by experts on our all our TS active care plans. In addition, we also have a 24-hour nurse help fund. So, I kind of went over a little bit
043of the member support of what you would see your employees would see in Tarsus Actare. I also kind of wanted to go over what you would feel, you know, as district leadership how that process would look like. So we have on the left we have two teams or what we call district ambassadors. On the medical side we have it through blue cross blue shield the district ambassadors on the pharmacy right side right now our current vendor is ESI and basically they are there to help you of all things medical and all things pharmacy. They're assigned to your region. They're based in your region and they travel to you and they're constantly visiting schools. They are able they're able to help you. They're able to uh have conferences with your employees, able to kind of discuss
044the different plans, help you out with any um with any information campaigns you'd like to have for your employees, they are there solely dedicated to you and in your region. And this is like I said, this is even though our current car is Blue Cross Blue Shield, this is specific to TRS Actare, a benefit that only you would have through TRS Actare. In the middle, we also have our benefit administrator advocates. So, I know that Michael and Christina would love these guys. They are also regionally based, but they're there to help you with all those eligibility and enrollment questions. You know, kind of like those difficult questions about can I enroll in in a dependent uh who's living with their grandparents and they and they have a power of attorney. Those kind of difficult questions
045about who qualifies in care and access to care, they're there for you. Uh and like I said again, they're regionally based. they're assigned they would be assigned to your region 20 in the San Antonio area solely dedicated to you. And then lastly, we have um our team. So the TRS acticare operations team, the three of us are part of this team. Uh we like to say we provide platinum customer service to districts and we would like to the experience is customizable. So as part of that, you know, on the on the on the TRS side, the front face would be, you know, myself dedicated to your region. We also have other another customer success consultant dedicated to other regions. But in reality, this is just the front face. We're a team of teams. So we
046have our actuarial team, our data analytics team, our finance team among many others who are all solely dedicated to reducing costs. We're constantly looking at studies trying to reduce cost and be more efficient and find ways to ultimately save your employees budget. All right. And then uh we do have some time for some Q&A. >> All right. Thank you, Mr. Guzman. Uh any questions for Mr. Guzman? >> Okay. I do have a couple questions for you, Mr. Guzman. So, you said on the tele medicine there's there's zero coverage for that with TRS. >> Yes. So, um we so we do offer tele medicine through our plans. Um, and then for example, if you go through our if you're on the primary the primary plus plan and you go through ready MD, which is one of
047our our tele medicine providers, it's a Z medical consultation. So, no cost whatsoever. Um, that comparison slide though, I wasn't informed because we only saw the medical plan. So, we only saw the district's plan through Blue Cross Blue Shield. I wasn't aware of that the tele medicine offered by your alternative provider, a tenant. So that's why you do see not covered. But I do realize the district does have an alternative um after after hearing the previous presentation that the district has an alternative tele medicine provider just not administered through the health plan. But yes, you are correct. Um we do have zero dollar medical consultations if you are on our primary or primary plus plans. The HD plan does have um a co-pay. >> Okay. So but it is a tele medicine plan. Well, that's
048just the features. You don't have to use the tele medicine. So, we have >> I understand, but that's included. >> Yes. >> Okay. >> Yes, it's automatically included. >> And uh are these PO plans? >> We don't use those terms. So, we the primary and primary plus plans are what we would call uh provider driven plans. So, >> so let let me ask the question differently then. If if I don't have a a primary doctor, can I just go to any doctor with your plans? only with the HD plan. So, our high deductible plan is a nationwide network. Um, and you are able to go out of network. So, that's one thing that's different about our high deductible plan is it's nationwide and you also can go out of network. Um, the primary and primary
049plus plans, they are statewide networks and you are requ and there is no out of network care besides emergency care. Um, there is one exception though. I know that many of your of your employees probably have children who are attending university in different schools. If you are on the primary or primary plus plan and you have a child or dependent in another state attending um university, we do have the dependent uh attestation form that would allow coverage even if you're on the primary primary uh plus plan for your dependent if they're attending school in another state. >> Okay. So, if we have um a teacher that's on vacation in Colorado and their child gets a cold or it's becomes ill, they have no coverage. >> Well, there's emergency coverage. So, they would be able to
050go in the emergency room. What they would not be able to do in Colorado is um have a PCP based in Colorado, have a primary care in Colorado, but yes, emergency care is covered nationwide, >> but that would come with a $300 deductible for like a code then. Well, >> is that right? >> Well, cold well, a cold wouldn't be considered an urgent care, emergency care, right? >> So, anything that if it's considered an emergency, the plan would pay under emergency >> got it. >> Care. So >> typically that parent that has a child with a cold would execute probably a tele medicine link or they'd be calling back to their PCP having a prescription uh provided to a local um pharmacy so they could pick it up. That's all covered. >> Yeah. But >>
051and there would be zero for virtual medicine. But if they choose not to do that and they want to see somebody in person and I used to call, but let's say it's a rash or something that they want to be seen, >> then they want to have coverage out of state. >> Is that right? >> Well, it depends on how they're going to be seen. If they're going to an urgent, they can they can do urgent care. >> Yes. >> But if they were just to go to see a local doc without having a referral, they wouldn't be able to do that. >> Understood. And and then um for the prescriptions, is there the deductible? Is that a what's the deductible for prescriptions? >> So let me go back to that slide. Our deductible is
052a little bit different than how you guys have it set up right now. Southside with tiers. Um it really just depends on the exact on the exact prescription. So there is a 200 deductible only for brand drugs. So that's specifically for brand drugs. Generics, a 31day supply is only a $15 co-pay. Um if it's save on SP save on plus eligible, which we work with ESI to encourage, it's $0. Um and if it's not, then yes, there is the 30% deductible. And then if you use preferred medications, it's 25% after deductible with a $100 cap. And then it's non-preferred where you would have the 50% after deductible. >> Got it. Thank you, sir. Any other questions? >> Okay. Thank you all very much for your time. We appreciate it. >> Thank you for having us.
053>> Okay. At this time, I'll make a motion to adjurnn. Do I have a second? >> I'll second. >> Brenda seconds. All in favor say I. >> I. >> Okay. The time is now 6:13 p.m. and we are adjourned. We'll transition over. Are we good to just start? Skip skip skip the video. Okay. Good evening everyone and welcome to the regular called school board meeting of the Southside Independent School District. Please let the record show that there is a quorum present. Jesse Hernandez present. Mrs. Brenda Levarez >> present. >> Mrs. Mary Bell Anger Robles >> present. >> Mrs. Margarita Morales Garcia >> present. >> Mrs. Mary Silva >> here. >> Thank you. The time is now 6:13 p.m. on Wednesday October 15th 2025. As president, I just hear on this call this regular meeting of
054the Southside Independent School District Board of Trustees to order. At this time, I'd like to invite uh Mrs. Margarita Morales Garcia to welcome our visitors and guests and to read our mission and vision statement. >> Okay, I'm going to stand up. Um welcome everyone, parents, uh staff, distinguished guests, and those online at home. I wanted to extend a friendly a friendly reminder. Um early voting starts in 5 days. Our office right here in this room is actually an early voting location. Um, and then I also wanted to wish everybody a happy fall. I know I've been spending a lot of time with my little one doing family fun activities and so I just want to wish everybody a fun and safe fall activity season. Thank you. Oh, the mission and vision. Okay. Um, our mission
055Southside ISD seeks to be the choice when it comes to providing a quality public education by upholding the highest standard of our core values. Our vision Southside ISD will lead educ educational excellence by providing innovative programs. >> Great. And thank you, Mrs. Morales Garcia. Please note that this meeting is being held and has been posted in accordance with the government code chapter 551, State of Texas Open Meetings Act. If during the course of this meeting, the board should determine that a closer executive meeting or session of the local board is required, then such closed or executive meeting or session can be held as authorized by the Texas Open Meetings Act, Texas Government Code 551. At this time, uh we'll move on to the pledge of allegiance. And I would like tonight uh we have Mrs.
056Ambigo And Garcia, a fifth grader from Pierce Elementary School that's going to lead us in the pledge. If everyone could please stand. So cute. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Mark, >> great job, Abigail. All right. And today, uh, we do not have any public comments. So, we'll go ahead and move on to item four, which is our consent agenda. Uh please note that the following items make up the consent agenda which consist consists of routine and non-controversial matters that will be approved with a single vote unless a board trustee requests a separate discussion on a specific item. Trustees have had the opportunity to review all supporting documents related to
057these items prior to this meeting. At this time are there any items that would uh like to be pulled for further discussion or do I have a motion for approval of the consent agenda? I'll make a motion to for the consent agendas A, B, C, D, and E. >> I second. >> Thank you. Mrs. Brenda Levarez makes the motion. Mrs. Morales Garcia second. Mrs. Olivarees. >> Yes. >> Mrs. Sanger Robles. >> Yes. >> Mrs. Morales Garcia. >> Yes. >> Mrs. Silva. >> Yes. >> Hernandez. Yes. Motion carries. Next, we'll move on to our presentations. The first one being our campus student VIP award winner. Superintendent. >> Good evening, Board of Trustees, staff, and community. This evening, we are proud to recognize students who have gone above and beyond in their attendance, conduct, and academic performance.
058Joining us to present these outstanding scholars are Miss Ringon and Miss Ggo. >> Hello. Good evening, board of trustees, Mr. President, our community and families here. We are grateful to be here once again to present the um Cardinal VIPs. Just a quick reminder, this is a collaboration between the student services department and our communications department. It was developed in a way to recognize our students for demonstrating district-wide behavioral expectations. Cardinal VIPs are nominated and selected by campus leadership. These students are selected based on their behavior, their attendance, academic performance, and overall spirit of being a Southside Cardinal. These Cardinal VIPs are model students for all of Southside ISD. And at this time, I'd like to introduce Miss Alejandra Ggo from our student services department. And our VIPs will be making their way. >> Welcome, Miss
059Gil. >> Good evening. In this month's cardinal VIPs for Manaka, we have Alia Tobar. For Freedom, we have Joel Martinez. [Applause] For Gallardo, we have Nicholas Delgado. [Applause] For Heritage, we have Sophia Terrasa Sierra. For Pierce, we have Abigail Andrade Garcia. For Las Loya, we have Manuri Fonca Aguilar. [Applause] For Matthew, we have Kayla Selenas. And for the high school, we have Eric Vasquez. down here for the evening. We're going to take the official real quick. Everyone look at me over here. Count you down. Ready? One, >> two, three. Big smile. >> Congratulations. Congratulations guys. [Laughter] Oh, they all signed it. I know. So cute. >> Are you cool? So cute. Yes. Okay, next uh presentation is the attendance award. Superintendent. >> Mr. Board President, to recognize the campuses with the best attendance for the
060month of September, we have our PES director, Miss Sanchez. >> Welcome, Miss Sanchez. >> Hi. Good evening, board president, board of trustees, superintendent Ramas, and Southside parents. This evening, we're recognizing our September attendance winners for the 2526 school year. And first we have our secondary winner. Surprise surprise, Loya Middle School. [Applause] Loya did a great job on building their culture of student and school attendance. So, we're really proud of them. Next, we have our elementary uh September winner, which is Pierce Elementary with a 95% attendance. Way to go, Pierce. You're building you're helping build the students feeling better and uh feeling better about school and themselves. So, thank you very much. Principles will come. Oh, you're already here. >> Congratulations. >> Right. >> Thanks, guys. >> Oh, yeah. Of course. Big smile. >> Congratulations. [Applause]
061>> We saw some really good scores. So proud of them. >> Did they get uh bragging rights for a year? >> Not for the year, for the month. >> Yeah, great job. And everybody did a great job staying in the A category. So awesome job. Okay. Uh, next presentation, the Limebar Attorneys at Law will present the Southside ISD summary summary of the delinquent tax collection for July 2024 through June 2025. Superintendent, >> Mr. Board President, we have with us Mr. Ronald Roachcha from Limeberger, Goen, Blair, and Samson, who will provide an update on the district's tax collections. The presentation will include an overview of current collection rates, recent trends, and ongoing efforts to ensure the efficient recovery of delinquent taxes. >> Good afternoon. Thank you. Thank you for having me. Uh again, my name is
062Ronald Roachcham. I'm a partner with the Limebonger Law Offices. And just a quick overview of the process. Uh so again, we're in October. October, the tax office sends out their uh 2025 tax notices. And the way it usually works is October through the following year, end of January of next year, uh you can pay the base tax February 1 of the following year, penalty interest start to acrue between February, March, April, and May. we by statutory requirement we send out what's called a 3307 notice basically informing those parties who have not yet paid their paid their taxes or made uh that the uh that in July of that same year it'll be turnovers to us for collections uh at that point in July of every year those tax turn over to us for collections we
063start doing a couple things first July mailings phone calls uh another mailing four more mailings in uh September and October and then a final mailing in January of the following year and then we start filing lawsuits. So, give you an idea of the process. So, we have as of the July 2025 through June of 2025. That sound right? And then we had four mass mailings over 2,000 letters at $2.7 million. We had target mailing activities at 271 and those are specifically towards the tax lawsuits filed. Uh we have outbound collection calls and letters. So during that process, like I indicated, through that time before lawsuits and after the lawsuits, we do outbound collection calls, we did uh 3,637 at 16.9 million. Uh taxpayer walk-ins, we had over 20 came to the office at 48,000. And
064we also received in inbound correspondence and phone inquiries. Now, for inbound correspondence, any type of letter received before a lawsuit or during a lawsuit, we have what's called an oracle system. anything for that particular account or that particular lawsuit gets uploaded. So no matter where in the time of history for that particular account for that particular owner, we can pull up that information if it was sent to our office and any phone calls and so and any uh messages that were received, it's uploaded to that particular account or that particular lawsuit of any information uh of that property. Uh payment arrangements over 1,158 payment arrangements at $2.3 million. We have collection and litigation activity through July 2024 to June 2025. We have title ownership research. Now there's 516 accounts. What that means is two different
065things. One during that time period we're doing the mass mailings. We get return mail. That return mail on our side. We do a skip trace to find a new address, new phone numbers to resend the letters for collections and uh phone numbers to contact individual. Now, we send out the letter. We find the individual. We give that letter in their hand. They call us say, "Hey, I never got my tax notice." Well, you didn't get your tax notice because your your your address is incorrect. Now, it's the responsibility of the taxpayer if they move or have a change of address, their responsibility is go to the appraisal district and update that address. We cannot update address with the tax role or the appraisal district. nor can the taxing authorities or the tax office update any
066accounts on their system. It's the responsibility of the taxpayer to go in and update the appraisal role for their for their new address. And also the same thing with the exemptions, homesteads, anything else they may qualify for also. So, uh that title ownership again it's twofold again updating our system or at the same time also uh we need to file lawsuits and get entitled with the uh county clerk. So lawsuits filed, we had 98 lawsuits, total over $411,000. Judgments takes 44 judgments. And the judgment process is again, yes, we we got title for real property. All the parties who have an interest in a piece of property that's filed with the county clerks will pull that information. They become part of the lawsuit. We file a lawsuit. We file the lawsuit and the process is
067we have to serve those individuals. They are served by either by the sheriff or citation by posting, however their status may be. if it's a corporation by ser serving the registered agent. Once all parties are served and it's not yet paid or we go ahead and set it for a trial date, uh they have the right to due process again because you're taking away someone's property. Uh we set for a trial date uh go before the court before the judge uh enter a judgment or a reset or anything may may occur time of the trial. Uh once a judgment's been entered, they can still get on a payment contract. A payment contract prevents a property from being one of two things from a lawsuit being filed or from a property being sold as an active
068lawsuit. Uh those payment contracts depending on the property stock can last up to a maximum of three years. But again, they still have to stay current with their current upcoming taxes for the payment contract to stay valid. Once a property is uh judgment is taken. If the point comes where it does fall into where we can set it for tax sale, that property didn't set for tax sale. Uh again, it can be cancelled, be paid in full. It could again get on payment contract with the tax office. If it does get sold, it gets sold to the highest bidder uh every first Tuesday of the month. If the property does not get sold, two things could happen. It gets struck off. That means it's been held in trust in and uh uh for all the
069taxing authorities and at some point our goal is we do it twice a year in Bear County is set that property up for resale either for the bid amount or for a lesser bid amount. whatever gets approved to get that back on the books for becoming taxexempt. We had 79 lawsuits dismissed. Uh business personal property, we had 23 accounts uh which we basically do is what called a walk and talk. Go knock on the business personal property and see, hey, what can we do for you? Twofold things. One, get on a payment management. Secondly, if the value you're seeing on my tax ro is showing it's $200,000, but when you go to the business and it's a small room with maybe two or three computers, there's a problem here. We need to advise that individual
070to contact the appraisal district to go and make their uh again it go a letter goes out annually to make their uh uh protest for that value of that particular business. So that helps in different ways. Also again coming up in November, you have vote of approval. uh if it occurs for the business personal property, the exemption was 25,500. If approved in November, it'll go up to 125,000 exemption. And the same thing with homesteads, if approved, from 100,000 to 140,000. Uh tax sales, we have one property sold. We have 12 active bankruptcy claims at 17,000. Again, any bankruptcy claim we file a claim with the bankruptcy court at some process through that process, the the through the bankruptcy amounts will get paid. Next slide is the uh calendar year tax calendar year from J June
071July all years. Uh we have breakdown for each year. Uh this current one is a as of June is at 1.96 one one million 1.96 million as of June of this year of collections and so forth of the five the five previous years. The next one is the fiscal year August uh September through August for your fiscal year. Uh just an update on the last two in July. Uh July was $211,139. August was $173,32 for a total for that uh final year of your f the fiscal year of 1,964,000 and 1,964,176. Just update that. Then you can see uh over the last uh since uh 2019 through 2024 we've increased collections of delinquent accounts up to 39% for the for for the tax years. Uh again this is the collection performance. Again this is coming
072from the tax office and this if you look at the far right gives the percentages of the June 30th uh 2025. Um, and you can see we try to get as close as we can to 100%, but you never get 100% on base tax because you have your tax deferrals, you have your your uh in litigation, you have those under payment arrangements. So, we get as close as we can to that 100% mark within each of those years. And finally, our final work plan. Uh, again, taxpayer walk-ins. We have uh we have in-house payment arrangements which we will continue uh we will continue filing the lawsuits if need be and we'll go forward with it every month if we need be for share sale. Any questions? >> Thank you Mr. Asha. Any questions? >> I
073have a qu just out of curiosity when you talk about the cases that are dismissed what happens with that or like is there an amount that we lose? No, no. A dismissal means so a lawsuit is filed. It goes through the process. We're filing a lawsuit against the amount of taxes that are due at that time. A dismissal is when someone goes in and pays up the tax amount that's due under the lawsuit. Once that amount is paid and the fees for the lawsuit being filed, the tax suit is dismissed. So, nothing is uh just >> nothing is lost. It's collected. >> Okay. Thank you. >> Any other questions for Mr. Roger. >> I have a question. >> Someone else. >> Um I know that sometimes y'all host workshops for those um who are like
074at risk. Is that something that y'all usually do or do you have some like invitations to those in our community? >> If you if you like uh I think I left my card uh right there. Just email me and if you have something you're planning on want me to plan something, we'll be happy to do so. >> Okay. Awesome. Thank you. >> And then we can coordinate with the appraisal district also. So you have a twofold uh and even also the tax office. So, uh, you have three different avenues there of all the same thing because you have the want to have the praisal district for those who qualify the tax deferrals, exemptions and so forth, homesteads, tax office maybe and get some type of payment mergent instead of having to we have a substation
075down here on Pleasanton. But again, something locally also >> and if they're already in collection, are they still able to protest? >> Every year there's a >> protest period >> every year only. Now there's exceptions on the tax code that they can open it up but there's a certain exception that it's called 2525 C the tax code which allows for prior years to do so but that has to be done at the appraisal district. Uh but the best time is when the tax notices go out for uh protest value the values go out to protest at that time. Now if they qualify for a homestead on a property they haven't had a homestead the homestead can go back so many years to get that exemption on there. Same thing with some over 65s and deferrals
076also. >> All right. Thank you. >> Great. Any other questions for Miss George? >> Thank you, sir. Appreciate the update. >> Thank you. >> Okay. Uh next next item, uh we're going to skip over to item E, which is a presentation on the annual bilingual ESL program evaluation. Superintendent. >> Mr. President, we have our bilingual director, Miss Melissa Martinez, who will provide the evaluation of the bilingual ESL program, including a summary of student performance program effectiveness and the areas of focus for continued improvement. Welcome, Miss Martinez. >> Good evening, Mr. President, valued board members, superintendent Ramirez, community members, and guests. Each year, our bilingual department has an annual program overview that recaps the prior year. The majority of the information that I'll share with you this evening is what pertains to the 2024 2025 school
077year. Last year, our program served a little over 1500 emerging bilingual students, which is about 25% of the district. 24.7 that you see there. 98 students were classified as monitored through year 4, which is about 1.6% of the district. 193 students were monolingual English proficient students served through our two two-way dual language program. This makes up about 2.5% for a total of 29.5% of the students. It's about 1,800 students. So it's approximately 30% of the district. Program goals for the district are of course to become bilingual, biliterate, and bicultural. We strive to strive to increase student achievement, language proficiency, teacher effectiveness, and parent engagement. Currently at SASside, we have contentbased and pull out ESL models as well as one-way and two-way dual language bilingual models. Our department supports staff through targeted professional development. These sessions
078are geared towards those who serve emergent bilingual students. Among some of the PDS offered is what you'll see here. by literacy and Spanish language instructional strategies and English language development certification and assessment preparations and compliance and campus sessions. Um what you see there for family engagement um shared information for parents supporting children in schools and you may recall our student programs fair which highlighted and showcased our students and the work they're doing. So this slide highlights the number of emerging bilingual students who are considered by the state as having met reclassification criteria. So for 2024 2025 school year that yielded 84 total reclassifications and our total as you can see our numbers continue to have an upward trajectory. We make um gains through English language proficiency. Um you see there that for our monitored through
079year four we had a total of 97 The next two slides I'll highlight program waiverss that were filed by the district in 2024 2025 exception waivers for bilingual education and these are for educators who are serving in the dual language program. So at the elementary level we had one in prek4 there were two submissions and one in a third grade classroom. And at secondary for bilingual ed there were four submissions coming from seventh, 8th, 9th and tth grades. The district total for the 202425 school year was six. The number of teachers who attained their bilingual certification last year was zero. The ESL waiver that were filed by the district there were at the elementary level there were five submissions. Um two for prek 3, one for prek 4 and one for fifth grade. At secondary
080there were seven submissions coming from sixth, two at 7th, four at 9th through 12th. The district total for 202425 was 12. And now I'm going to talk about data. So there's a series of slides that I'm going to be sharing and we'll have that conversation over the next slides. I'll be sharing the comparison of academic data for our emergent bilingual students by overall performance for subject areas across the district. A green highlight would indicate an increase. A red highlight would indicate a decrease. And a yellow highlight would indicate that the data remained the same. Combined overall reading scores from third through EOC English 2 combined increase set approaches maintained at 38 for meets and 13 masters. Combined overall math from third through algebra 1 EOCC at approaches went from 78 to 73, 44 to 43
081at meets and increase from 19 to 21 at masters. The combined overall science scores from fifth eighth and biology EOC increased at approach from 72 to 76. Meets went from 40 to 37 and increase from 13 to 14 at masters. Combined overall social study scores from 8th grade and US history EOC increase at approaches from 65 to 70, 35 to 28 at masters and 12 35 to 28 meets and 12 to 8 at masters. This slide shows a combined overall component score data. When we look at our star data by component score, this is calculated by looking at the percent of students who reach approaches meets and masters. Those three numbers are added and average to create a component score as we see here. The component score comparisons for reading and third grade through English
0822 combined had an increase from 37 to 38. The component score comparisons for math 3rd through algebra 1 combined from 47 went from 47 to 46. And the component score comparisons for science fifth eighth bio maintained at a 42. And component score comparisons for social studies from 8th grade and US history. EOCC combined went from 37 to 35. In response to the areas where we saw scores decline, our department provided content-based language instruction training during the back- tochool PD where strategies were shared on how teachers can better support emergent bilingual students. The department is also proactively in collaboration with campuses to offer differentiated training supports based on their unique needs. And in our campus accountability meetings, um classroom walkthroughs are being conducted and we're continuously monitoring progress. We continuously collaborate with content area coordinators to
083support areas of identified needs across the district. So the next series of slides I'll share comparison data of academic for emergent bilingual students by overall grade level and subject area. And this is for the 2024 compared to 2025 assessments. Our elementary reading data shows third grade increase at approach from 61 to 68 meets from 34 to 37 and masters from 11 to 17. Fourth grade increase at approaches 63 to 68. Meets 42 to 49. Masters 21 to 22. Fifth grade maintened approaches went from 45 to 43 at meets and 16 to 14 at masters. For the 2025 assessment assessment, the state increased the cut scores at fifth grade which had an impact which had an impact on why you might see a slight decline in those areas. Secondary reading. Our secondary reading data shows sixth
084grade approaches went from 57 to 55, meets 37 to 29, masters from 18 to 12, 7th grade increase across all areas approaches from 51 to 65, meets 29 to 42, masters 14 to 20. Eighth grade increase at approaches 56 to 65 went from 37 to 35 at meets and increased at masters from 15 to 17. English one maintained at 43 at approaches went from 35 to 28 at meets and 9 to 8 at masters. English one English 2 increased at approaches from 49 to 51 meets 33 to 37 masters from 1 to 5. In the area of secondary reading where we saw some decline, our department is in collaboration with the secondary RLA coordinator. We've identified some areas to focus on and make adjustments to help support our students and also in areas where you
085see a decline there was were also areas where the state cut scores went up then they were increased. Um again the department is in collaboration with their campuses for to offer unique differentiated needs for for PD and in our campus mil meetings again classroom walkthroughs are being conduct conducted and continuously monitored. The component score overall data combined for bilingual students, emerging bilingual students for reading for the 2024 and 25 school year show that third grade overall performance increased from 35 to 41. Fourth grade increased from 42 to 46. Fifth grade from 44 to 43. Sixth grade from 37 to 32. 7th grade increase from a 31 to a 42. Eighth grade increase from 36 to 39. English one from a 29 to a 26. and English to increase from a 28 to a 31. Across
086elementaryaries in the area of math, we saw third grade go from 74 to 72 at approaches, increase at meets from 45 to 47, an increase at masters from 14 to 21. Fourth grade maintained at a 72 at approaches, increase from 45 to 51 at meets and increase from a 22 to a 29 at masters. Fifth grade from a 80 six to a 75 at approaches, 53 to 49 at meets, and increase from 15 to 18 at masters. Fifth grade c again fifth rate saw the state standard cut score increase. And we have been in collaboration with our new math coordinator to review our sub population data and potentially look at areas that we need to focus on. As stated before, we are in collaboration with campuses to talk about their differentiated need to support their
087teachers and our campus account accountability meetings continue to happen and we're continuously monitoring that progress. Sixth grade across the secondary in the area of math. Sixth grade went from 76 to 57 at approaches, 43 to 30 at meets, 14 to 12 at masters. Seventh grade increase at approach from 61 to 64. Increase at meets 35 to 37 and increase at masters from 17 to 19. Algebra 1 saw an increase at approaches 77 to 84 meets from 44 to 40 and masters from 26 to 23. The merger bilal students component score data comparisons in math overall third grade increased from 44 to 47. Fourth grade increased from 46 to a 51. Fifth grade from a 51 to a 48. Sixth grade from 44 to 33. Seventh grade from a 38 to a 40. Algebra one maintained
088at a 49. We continue to monitor all grade levels and will stay focused on the areas where we saw that there needs to be improvements. This slide shows a 2024 2025 comparison data for science and social studies. Fifth grade science increased across all areas. Approaches from 55 to 69. Meets 21 to 24. Masters 11 to 15. 8th grade science maintained at approaches and increased at meets from 40 to 41. Masters 12 to 13. Biology ELC went from 84 to 79 at approaches, 50 to 43 at meets and maintained 13 in masters. 8th grade social studies increased across all areas. Approaches from 39 to 44, meets 18 to 20, masters 8 to nine, US history at approaches from 88 to 87, meets from 49 to 35, and masters from 16 to six. Discussions surrounding increasing our
089mates and masters performance in all subject areas as a top priority. In addition, students such as emerging bilingual being a part of a high focus student group are tracked and monitored towards ensuring we are maintaining progress and closing the gaps. overall component score data for science and social studies. Um, fifth grade science increased from 29 to 36. Eighth grade science increased from 38 to 39. Biology from 49 to 45. 8th grade social studies increased from a 22 to a 24. US history went from a 51 to a 43. Through our ongoing progress, tracking, monitoring, and team collaboration, we are on a continuous cycle of tracking, discussing, and acting, keeping every student on a path to growth across all subjects. All of the previous slides of data culminate to how our students are doing in their
090English language proficiency progress. This slide is a comparison of our TPASS data in domain 3 from 2024 comparison comparing to 2025. Five of the seven campuses met the long long-term target goal. I want to make sure to highlight that those campuses who attained a four rating met the state's expectation for the long-term goal established for the 2037 2038 school year. Definitely something to celebrate. Two of our campuses met the interim target, attained a three out of a four and on the 0ero to4 rating. This is the target set by the state to be attained by 2027 school year. One campus missed a long-term target as you see there by one point out of 49. It is important to note that one campus who attained a three rating although they had a decrease from 24 to
0912025 they had 55 students who were reclassified in 2024 school year. So those were reclassified as English proficients and non-emergent bilingual which is a definite celebration but may have had an impact on the reason that the scores dropped. I want to make sure to note that all of our campuses and leadership are dedicated to ensuring that our program students are continuously making progress. Their dedication and commitment to collaboration and growth are definitely a blessing and we're grateful to have each and every one of them supporting all of our students. Something to celebrate. So some of the things speaking of those celebrations our bilingual department would like to share some of the events that took place our district Spanish spelling bee and also see here you'll see our representation at this at the regional bee our
092student programs fair that highlighted district programs and the amazing things happening at southside summer school which supports our youngest emerging bilingual and prek and kinder on their journey to on their journey to acquiring English language proficiency. And then in response to our prior year TEP pass results, we had a TEP pass boot camp for those high priority campuses and their emergent bilingual students. Here are some images of our district professional development as well as the dual language recognition event that celebrates our students in the program and as they transition their journey from early childhood and graduation. >> That's it. >> All right. A lot of information. Thank you, Miss Martinez. Any any questions for Fast and Furious, >> Miss Martinez? >> I have a question. >> Hello. Thank you for all that information. There's a
093lot. >> Um, can you just clarify something for me? Um, a little bit confused on the waivers. Um, you had mentioned uh the waivers, I guess, with the certified teachers. Does that mean that we don't have certified teachers in those grade levels or are we over the amount of students? So the the spec the specificity on it is the teachers are certified for the general content that they teach but not certified in either the bilingual education or the ESO education. >> So does that answer the question? >> So does that mean like for the first set of numbers she gave to us are prek3 kinder 1, second, fourth, fifth and sixth they don't have a certified teacher. So if you look at the preK4, there was one teacher that has a certified teacher for that
094specific teacher is certified EC6 but needs an additional certification for bilingual ed. >> Your certified teachers not not under bilingual. >> No, no, I know they're certified teacher. I'm talking about the bilingual getting their certification to teach bilingual. That that's what these are. >> Yeah. So they need additional certifications to do bilingual and ESL. >> Okay. But those kids that are in those grade levels are getting serviced. >> Yes. >> Okay. And what we do is when we apply for those waiverss is we have to put together a plan, an alternative plan, and then we submit that to the state and they they either approve or deny our application and we were approved. >> Okay. All right. Thank you. >> Any other questions? Garcia, >> I just wanted to say thank you. It was really
095detailed data um and it really shows the progress that you're making with the students. So, thank you for that info. >> We are doing a great job as a district. >> Thank you. >> Anybody else? >> Okay. Thank you very much. Appreciate it. >> Yes, sir. >> Okay. Uh and we're going to go ahead and go back uh to item D, which is a presentation on the rooftop inspections and insurance claims. Superintendent. >> Sir President, we have Mr. Manny Sali with us this evening to present the possibility of roof inspections across the district facilities. His presentation will outline potential discussion with the insurance carrier to minimize the expenses to the district while ensuring that all roofs remain in safe and serviceable condition. >> Thank you, Superintendent Ramirez. Uh Mr. President, thank you so much for
096allowing me to take up some of your time tonight. Board members, it's a pleasure. Uh rarely do lawyers like me get to walk into a room and say, "I got good news." Uh and so I'm I'm uh I'm really excited that today I get to do that. Um we uh were approached by Senator Roland Gutierrez um who said, you know, I know that you're representing a lot of school districts around Texas and Oklahoma as it relates to storm claims when insurance companies don't want to pay for hail damage, tornado damage, hurricane, stuff like that. And he says, "Do you mind taking a look at Southside ISD?" And I said, "Sure, of course." And we had a wonderful meeting with uh your superintendent. The good news is that you've got a senator who's worried about you
097guys around the clock and is always looking out for you. The other good news is that your superintendent and Mr. Cares and I um had a fantastic meeting and I walked away from that meeting really uh optimistic about um and and certain that you you got the right guy at the helm. Um the superintendent informed me that um you know he had already proactively started doing uh roof inspections with a local uh roof company. Um and we met about why it was important um what we were hoping they were looking for um and any help that our law firm uh could provide. And so um if you look at page two of the presentation, it's really important that you understand what this is not. This is not a sales pitch. Uh, I'm not here to
098suggest that you hire us. Um, in fact, our hope is that you never have to. Um, number two, uh, this is also not legal advice. Uh, and so, um, I'm sure that the county, I'm sorry, I'm sure that the district has excellent, uh, lawyers. Uh, what this is is something that we do for, uh, Texas and Oklahoma school districts. Um, and we've done it so often, and I'm sad to say that I didn't see you guys, uh, at the Texas Edcon. We were uh invited by TASBY to present this very thing to the largest and the smallest school districts around. And so here's the here's the bad news, right? The bad news is that mega storms are the new normal. Um all of you have seen it. Uh hail damage, freezes, super high wind. Uh
099we took the liberty of doing a meteorological study on your school district properties and you're no different than any other school district out there. uh you've been hit over the past four years uh hard in some instances, right? And in fact, maybe some of your own homes were hit, right? Or your small businesses were hit. Um and uh we are um seeing something that you know, you can debate the causes for climate change and all that and that's a hot political hot potato, right? But what you can't debate is that our premiums are going up. Um that these storms are more frequent and that the size of the hail balls get bigger and bigger with every year that passes, right? Uh when I was a little kid, we used to never see around here softball
100size hail, but now that's that's the new normal. Um and so because it's the new normal, um insurance companies know it's the new normal. Your premiums are going up. So if you look at um I you know, I don't know what slide we're on, but Oh, my clicker's here. Okay. So if you look at um you know, why insurance premiums are skyrocketing, it's not rocket science, right? um the Texas risk pool and you are in a risk pool just by being in Texas. It's experiencing a lot more pressure. Uh in other words, more and more people are making claims, right? And insurance companies react to large amounts of claims by increasing people's premiums whether you made the claim or not. What we're seeing also is that the severity of the storms uh is causing worse
101damage than anticipated uh worse damage that some roofs can actually withstand. uh and also um you know putting a stress on um uh the the kinds of of outlays and cash that insurance companies have to make in order to make school districts but also businesses and homeowners whole. Last, you know, not lastly, but um also materials and labor inflation. Um all of you guys know that things just cost more. Uh for whatever reasons, things just cost more. And that applies to roofing supplies, that applies to the people who work on roofs. Um, and insurance companies have to pick that up. So, the way that they've responded, folks, is by increasing your premiums whether you make a claim or not. Now, the next slide, um, I make this argument, right? Um, as much as school districts
102like to think that they're unique, school districts are not unique. You guys have the exact same pressures, uh, and the same challenges that private businesses face, right? Um, you have massive roof exposure. You and Walmart and Toyota are pretty much uh, hand in hand, right? uh when it comes to this topic um you have more policy holder obligations than before. Now new policies are requiring you to do an annual inspection. New policies are requiring you to update the inventories in your buildings. And if you don't do this aggressively and on time, then you wave any right to make claims. Um what we're seeing is uh obviously we talked about it before, more and more property owners are having anxiety over premium increases. I can tell you having been at the city of San Antonio, we
103were talking about premium increases in the millions every single year. Uh, additionally, the policies themselves are becoming so restrictive and um almost abusive, right, that it's that insurance companies are getting very creative in finding ways to not cover you. Um, and then lastly, your assets. Just like every other business, you have assets that depreciate, right? And that require remediation. Now, school districts, however, are unique in um in four real ways, right? Unlike private businesses, you guys are stewards of public funds and stewards and and in that capacity, you have a fiduciary responsibility um and a heightened duty of care uh for the assets that you manage. Number two, you are unique in that your your coverage uh from the TASBY risk pool also from the um if you have supplemental lines that is narrowing and
104getting tighter uh putting pressure on you guys to look at your bonds for future uh future bonds for roof repairs. Now, we know for example NISD has one of the biggest bonds in the history of this city. Um, and if you look at it, it's full of roof repair. Same with NISD. And we represent schools all over Texas. I can tell you whenever we see a bomb package, we seeing more and more and more roof repairs packed in there. Lastly, um, you all are very unique. Um, and unlike private businesses, you guys have to worry about other things like teachers, buses running on time, cafeteria services, um, legis weird goofy new legislative uh, agendas that are coming your way, right? and um and politics, right? And all of this in the face of limited resources
105that are becoming more and more limited. So when you think about your obligations as trustees, I I'm sad to say that um it's harder. Uh previous uh boards that came before you and previous board members, I got to tell you, had it probably had it easier. And you know this very well, right? um they uh you guys are carrying more responsibility with fewer resources and more um you know more scrutiny than ever before. Um and so what we urge our school districts to do is to remember that there's really four things um as it relates to these these storms and these storm claims. One is just remember your stewards. Um and that means that you got to do an a you know set an aggressive inspection um schedule. um you have to have in place
106poststorm protocols. You've got to make sure that you're keeping all your document documentation um in best practices format also um you got to start um you know serving as fiduciary plus right so not just excellent fiduciaries but now on top of that be best-in-class fiduciaries and so conducting an annual policy gap analysis is a smart thing to do uh you know going out and seeing whether or not you need to increase your supplemental policies uh or you know change uh or get a little bit more beefy replacement cost value policy coverage. That's smart, too. Also, what we need you all to do, we the citizens of San Antonio, your constituents, need you to do is to start thinking ahead of the storm and and be strategists in anticipation of what is guaranteed to happen. You're
107going to make a claim one day. You are, maybe you already have in the past. These future claims, what we're seeing, it's a new trend, is that insurance companies are just saying, "Sue us." Not, "How can we help you?" not how can we make you whole, but just sue us, right? And so what you need to do is is work with your superintendent, work with Mr. Carales, and work with your, you know, your facilities team to make sure that you have the um everything in order, including photographs of healthy roofs, right? That's one of the things you can do, not just here, but also at your home, right? Because the very first defense that an insurance company comes at you with is nah, that's pre-existing damage. That was from before, right? And so what you
108need to do is be able to prove that your um your roofs were healthy before the storm hit, right? Um and then lastly, you have a right. You have a right to uh to be a smart consumer and negotiate terms on your policies. Um a lot of smaller districts that we come across just buy the policy. They look at the premium. They check to see if it's ACV or RCV, but then they forget that there's these are negotiable contracts, right? Um, and one such uh thing that we're seeing in in policies more and more is a requirement that you arbitrate any claims in New Jersey. And so, uh, Texas schools are now being forced to spend Texas tax dollars on lawyers in New Jersey to talk about Texas storms that are impacting the schools where
109Texas kids go to, right? And so the legislature in this last legis legislative session, they passed a law that said, "Uh, uh-uh, we're not allowed to do that unless the claims are for more than or the coverage is for more than $2 million. And unless the school district negotiated their way out of that and so it's something to consider, I'm begging you, please go back and look at your policies. Make sure that there's no arbitration provision in there. And if it is, make sure that you're arbitrating in Texas." Um, as far as uh what why this is important as you're looking at it through the lens of of bond packages, it's really critical that you remember that when you go out for a bond, what you're asking is you're asking your constituents to pick up
110the damage bill when it ought to be State Farm or All State or some of these other, you know, or maybe even the TASBY risk management pool. So, um, a lot of school districts, and we work with a lot of superintendent to to show them that it shouldn't be your most vulnerable constituents footing the bill at a at an in, you know, with an interest rate attached to it, uh, when, uh, it ought to be, you know, these multi-billion dollar insurance companies that promise you they're going to make you whole. Um, and so, you know, there is this is a pretty solid number at if you take all of the moderate size Texas ISDs. If they make a 2 to5 million um insurance claim, that translates into the equivalent uh its equivalent is about a
11130 million to $50 million bond capacity hit, right? Um, and so what what we want people to start thinking about is not just having insurance because it's a good thing to have, but using it as a tool to uh finance uh the repair of your very important assets. Okay? And then um I wouldn't be doing my job if I didn't point out why why it is I'm talking to you um and why uh why your superintendent uh allowed me to take up your time today. This is all our law firm does. Uh we're one of the biggest in the in uh in this part of the United States. Um we do storms and storms only to the exclusion of all other kinds of law. And so uh people kind of think when we tell them
112we represent school districts, they're like, "Oh yeah, you're dealing with uh you know, your school district lawyers." Not really. We're storm lawyers that school districts hire, right? And so what we do for free uh because it's the right thing to do. And remember, this is not a sales pitch. We do best practices training. We sit down with your staff. we sit down with uh board trustees and show them that you know uh what other schools are doing to be made whole that that and looking at your policies in a different way. Number two, we actually will do the meteorological reports. We we pay meteorologists to go back and do a backward-looking um analysis and we did one for you. We found hail size uh you know hail in excess of one inch. We found uh
113winds I think 70 miles per hour winds. Uh we can tell you the direction the wind was blowing. we can tell you for how long the storm was, right? And that's really important to to understand as you look at uh whether or not your your your buildings uh require some some TLC. Um we do poststorm uh roof inspections. I pay for them. Um and we send up our testifying experts up there to really look with a magnifying glass whether or not you've got storm damage that ought to be considered uh for a conversation about uh making a claim. Uh if you engage in in negotiations with your insurance company and you pick up the phone and say, "Hey, we need a little guidance." We do that, too. Uh we don't charge for that. Um and
114we my phone rings off the hook all day long because I go around Texas offering free legal advice. But uh the reality is is that we've done this so much that we can coach you uh to be able to get the recovery without having to hire us. Um the other thing that we do is before you make the claim, we'll sit down with you guys and tell you this is what you should say, this is what you shouldn't say. package up your documentation this way. Um, here are the red flags that we see and we give you um all the talking points and the tools you need in order to maximize the possibility of getting your uh your claim um recognized and accepted. The other thing that we do um and we do it around
115the clock is legislative advocacy. And so, believe it or not, um, I spent this last legislative session talking about you guys and every other school district, and we joined up with Roofer Contractors Association of Texas, uh, with TASBY, with the Texas Hotel Lodging Association, with the Texas Association of Public Insurance Adjusters, with the Texas Municipal League, and we go up there and we talk to your legislators to make sure that, for example, these arbitration clauses that require you to arbitrate in New Jersey, uh, aren't weaponized against you, right? And so we managed to to take some fangs out of those policy uh terms for arbitration, but we still got a lot of work to do. And so that's that's something that we're doing just for for everybody and anybody who's got a real big roof.
116And then lastly, um I know that I I said that all this is the stuff that we do for free. Um we do we we represent school districts and we litigate. Um, and we, uh, school districts here in town have received $11 million from the work that we've done for them, $8.7 million from another one. We did a $17 million, uh, brought home a $17 million win for a very, very small, uh, school district up north. We're representing a lot of school districts down the Rio Grand Valley because hurricanes, uh, you know, love to visit our friends in the RGV. And the reason I say it's free is because we work really really hard to make sure that the insurance company pays the attorney's fees as opposed to the school district. Um, and we've been
117successful in almost every single instance um at of we consider that a win, right? We are the kind of law firm that doesn't take your roof money uh or your HVAC money. And so uh because you'd never call me for a second roof uh claim if uh we did that, right? And then uh lastly uh this is the last slide. I promise you if you're going to take anything away, just remember uh this is your assignment. Um the best time to storm proof your district was before the last storm. The second best time uh is now. Okay? And um every day without uh a real comprehensive storm damage plan um and a strategy just increases your chances of not recovering or recovering uh less than than what you're uh what what you're entitled to. So
118three things. um superintendent, happy to help you with any of these things. Um conduct a risk assessment. Happy to work with you um on on doing that. I've been ordered by the senator. Do what you need to do to help these folks out. Um and I don't disobey senators. Number two, um you know, will help you um put in place best practices uh for document protocols. And then lastly, when it's finally time for you to go out and negotiate your next insurance policies, just call us. happy to happy to look at those and um tell you not right and so um that is uh that's the end of my presentation. I'll stop there um and tell you that one of the things that I put on the table is um for the superintendent is let
119us identify the schools that we think might have, you know, roof damage. I'm happy to pay for uh the the roof inspector. I'm paying them anyway, so I might as well pay them uh to, you know, climb on your roof. And if they climb down from your roof and say, "Hey, they're they're healthy roofs." That's a good thing. And if they climb down and say, "There's some work to be done there," then we have a conversation about how we might be able to help you going forward. Um, and hopefully, you know, helping you make a claim. And if they if uh the insurance company says, you know what, you guys did it the right way. Here's all your money that you're owed so that you don't have to put roofs on your next bomb package,
120congratulations. All that means is that uh the superintendent owes me a breakfast taco. Uh but if uh if in fact we run into a big wall and can't uh you can't settle it, we're here to catch and and help you in any way. Any questions, sir? >> Thank you, Mr. Biz. Any questions? >> I have a question. First off, thank you for the information. Um for me personally, it kind of gets come close to me because I lost my home in 2015 to the hell storms. >> So, um and we chose to rebuild on our property. So, and a lot of the stuff you have on here does apply to what you need to do for your home um at this um but here in San Antonio, what school districts have you worked with? >>
121So, I can tell you um when we do these settlements, >> uh we have to sign non-disclosure agreements with the insurance companies, right? Saying, "Okay, we'll pay you this big mountain of money, but you can't tell anybody." So, I can't I I can tell you, for example, we've represented Harlandale, and they're very very happy with us. Uh and I can't tell you the amount. Uh but um you know u mission um Donna uh school district I mean name your school district down in the real Grand Valley. We've got them. Um and so um we those are the ones we've represented in litigation. As far as school districts with whom we've worked on the other stuff like the training, the documentation, the inspections, every school district in San Antonio has enjoyed these services. >> All right.
122Thank you. >> Yes, ma'am. >> Any other questions? We should have a question first. >> No. >> So, um I guess uh thank you for the information. >> Thank you, sir. >> Um the ask today I guess or or the recommendation is it for for your organization to or to allow your inspector to come and inspect our roofs. Is that the ask? >> That is correct, sir. And um happy to do it. Um we'll identify the roofs that have that are most likely damaged. We'll sit down with your superintendent, with Mr. give them a a work plan and a schedule and then we'll just, you know, we'll we'll send them up to the roof. We'll come down and if you'd like, we'll come report back to the board formally or informally um that we found
123something or we didn't find anything. And uh if you didn't find anything, that's really good. Also, you keep that report in your back pocket and the next time a storm hits, you can tell the insurance company there was no pre-existing damage. >> Right. >> Mr. Cavales, are are policies ACV or RCV? >> Um I believe we're replacement costs on the property. I have to look at the roofs. I think I'm not sure. And I guess after these inspections, if you identify, you know, let's say this, not may sound horrible, one school that has roof issues and we can track it back through meteorological data to a storm. Then we can go back and make a claim even if it's >> so long as it's within the last two years, the storm damage, which I'm sure
124it is. You've been hit. um you know, we have a conversation about how best to do that. But to be honest with you, we won't file your claim. Um we coach you on how to do it yourself and we really want to give the insurance company an opportunity to do their homework and do the right thing, right? We only jump in if they manage to bundle it up. >> I guess you talked a lot of great free stuff, but I guess where do you come in to start making some money? >> Yeah. So if in fact we come in at the very answer. Um, so if the insurance company says, "No, we're not going to pay you." Which happens a lot nowadays, right? That's when we'd sit down and tell you, "We'd love to do
125we'd love to do your legal work uh as it relates to this one claim only. We'll go get you your money, and then uh um you know, we again, our firm makes money if we uh we u we settle that claim or if we win in court, right? Um, but a real win for us is giving you a 100% of the roof money and then making the insurance company cough up the attorney's fees that uh for the trouble of having to put you through um and making a claim that you shouldn't have never had to. They should have just paid out the way uh from the very beginning. So that's how we get paid. >> Okay. And in those cases where we would pay you from the district funds is >> you would never pay
126me from district funds, sir. You will never write >> check from that. Okay. Yes, >> sir. >> Okay. Any other questions? >> If I may sir. >> Yes, sir. >> So, Mr. Crystal, for the districts that you've represented, let's say in the valley or here in San Antonio, after everything was said and done, did they run into any issues with the insurance companies with them saying, "Hey, we're not going to uh continue covering the school district." >> No issue. >> Not at all, sir. Um, and one, there are some legal restrictions against retaliatory uh dropping of of policies, right? Uh, but two, the reality is is that school districts are just really good customers. Um, and insurance companies are dying to cover you guys. Uh, and so, and they know that if they do business
127in Texas, they're going to get hit by a claim, right? What they're hoping for is not that you don't make a claim. They know that you're eventually going to make one. What they're hoping for is that you don't know a guy like me who will get all the money you're owed as opposed to just a little bit of it. >> Just one more. >> Yes. >> So, so you mentioned and and we've had a company do an inspection. I haven't seen the report yet. It hasn't been completed. In the event that that company says that there isn't any issue with the roof and your uh inspector comes back and says yes there there is an issue. What happens then? >> That happens every day uh in in my business. Um when my you know when
128our friends go up and hire roofers to go up and say inspect the roof. And so I'll give you an example. The battered women and children shelter had their roof inspected two days ago. Right? Roofer came down and said you know what we're seeing some ponding. We're seeing some some leaks. Um and so here's the pictures in the report. We asked, "Yeah, but did you look specifically for hail damage?" Right? Did you look specifically um for the kind of clues like micro cracking on your TPO and uh you know uh and other very technical kinds of damage? They most of the time they're like, "Um, not really. We just were looking for leaks, right?" And so what we're looking for is something different. Um, and we send up an expert up there that's looking for
129very specifically storm damage so that you can get a complete understanding of the condition of your roof. Not just whether it's leaking, right, or it's ponding or if it's old, right? But specifically whether or not we're seeing the kind of hail damage um that will result in leaking in a year from now. Not that will result that has already resulted in leaking. Does that make sense? >> Any other questions? >> You got a Manny Pallaya special today. I spoke real fast. Uh threw a lot at you and I don't I don't want to abuse any more of your time. Thank you so much for this and whether whether you want to accept our offer now or not, the offer stands. Um after every storm, feel free to call us. >> Great. Thank you, Mr. Appreciate
130it. >> Thank you. >> Good to see you. >> Okay. Uh next we'll move on to our presentation of the one to threeyear maintenance plan. Superintendent. >> Mr. board president. We have Mr. Morales and Mr. Rosas who will provide an update on the one to three-year uh program including the progress made to date, key initiatives underway and goals moving forward to support continued growth and improvement across the district. >> Hello, Mr. Mariana. Welcome. >> Thank you. Good evening, board president. Uh Mr. Hernandez, board of trustees, superintendent, Mr. Ramirez, guests, and uh community. uh we have been asked to do some form of a presentation regarding a facility plan that we have in place. Uh we have conducted an assessment uh throughout the district and here we're going to be presenting you what we have found
131uh some of the things that are on there. It's a little busy. Uh I will go over it. Uh every school I will start to say that every campus is represented on these slides that are about to be presented. uh there is uh other needs that may or may not be listed but here are the most uh items that we felt uh that was important to present. So here we have at the high school we have what is called fan boxes uh and the original installation date as you look at that column was in 2010 uh we have 20 of those that we're proposing. Uh one of the most important things that we look at is the life expectancy. Uh the life expectancy of a fan box which are in the classrooms is about 12
132years. Currently at this time if we propose for next year funding is available. Uh it would be at 16-year mark. Those things are still functional. They are still operational. The preventative maintenance program allows us to continue to do that. Uh I do have a picture actually. I don't know what happened there. This is a picture of a fan box on the left hand side. Those are the ones that are in the classrooms and uh usually they last about 12 years. Right now we're running at 16 at the high school still functional. Uh but they are getting to the point that we need to consider a replacement. Uh there is a chiller as well being proposed uh up to 12 years. We're at a 16-year mark on that cost of 145,000. We also have radiant heaters
133that are required. Uh we are looking at the automotive shop, electrical shop, and welding shop. Uh those units uh 38-year mark. Uh they're holding up. Uh but we do need to consider uh making a decision on those. And those are what we call the radiant heaters. That's a picture to show you more or less what those look like. uh they're suspended in the in the ceiling and um those are what we have currently in our warehouse uh in uh at this time. We go on to elevator. Our elevator right now uh from 2008 that was installed at the high school uh for a cost to modernize modernize it. Uh those things can last up to 22 years. As you notice, it is at an 18-year mark. Uh what happens with elevators is that they become
134the parts become a little bit obsolete. So therefore uh when we're trying to get a repair done, which is uh we're under a gold plan, uh they come in and they repair it at at at no cost because we're under the plan for preventative maintenance. Uh they'll come back and say, "Hey, we're going to have to install this part." And and they do and we make it work. But it is something that we need to consider at some point. Uh changing that uh the ceiling tile or ceiling insulation above the commons area at the high school where we have all almost all our events. Uh back in 1988 that was installed. Uh there is a cost associated of $28,000. Uh that has that lasts up to 23 years. Uh we're at the 308y year mark
135on that. uh and still somewhat it's holding up but there are some things that we need to start to consider there. Uh ASUS campus elevator as well. Uh there was a 2009 uh the same thing applies that it can last up to 22 years. Uh right now currently that is a 17-year mark uh in 2026. Uh we also have uh some uh water heaters at the high school for the boys and girls uh rest uh showers that we are asking or are looking at. Uh usually the last of 15 years right now it's at the 18 New York mark >> at Matthew I'm sorry that was at Matthew. Also heritage we are looking at HVAC controls. Uh that school was built in 1999. uh and it is getting to that time that we need to
136start addressing that. Uh right now it is at 27 years. Uh they normally last 17 years at a cost of about $340,000. Mind you, these are estimated prices. They could come in at a lower uh bidded price once we go out and to do RFPs um to to negotiate pricing. Gallardo Elementary. We have a fire alarm there panel dated back to 2002. Uh they usually last the lifespan of those are 12 years. It is at a 24 year mark. Uh it currently does work. It is doing its job. Uh and so we have a company convergent that comes out and every year they test the system. So we're in compliance with fire marshall code and all that at this time. Uh but it is uh getting to a point that it does have uh beeping.
137It it it kind of becomes sort of like a beeping noise and it's constant turning off, turning on stuff like that. We have also Manaka. The playgrounds at Manaka uh are starting to come up already. Uh 2017 bond was passed to build uh the school in 2018. Uh the two playgrounds right now usually last the playing surface lasts about eight years. It is going to be at that 8-year mark and we're going to be asking for funding for that for a total amount of for this uh 26 uh school year or next school year is $1.95 million. Uh any questions on this first slide or any any questions so far? >> Mr. Rio, I guess from um so this is your three-year replacement plan, but you said for a total of 1.9. So are you
138saying that for for this budget cycle, you were looking to request 1.9 million for the budget cycle for the next following year? That is something that Mr. Gales and Mr. Ramirez, we're having conversations to figure out ways to uh find the funding for that within our budget. That's what we're we're at least trying to figure that out. So, that would be worked in in the budget for next school year. Got it. Okay. Here we have the uh replacement schedule for 2027 school year, which would be uh which would be in about two years. We have at the high school the intercom system at the high school uh that we need to be replacing uh 2010 up to six years. They usually last we're at 16 year. That model is what is called a new cane
139system and that one is uh parts that are being purchased at this time from our purveyor. Uh they're getting them from uh third party uh on you know parts where they're just not available through a vendor. you have to go outside and buy those somewhere and that's what they do. Uh we need to support that HVAC controls for the high school also from 2010 uh for the HVAC controls. Uh what happens there is that we have so many events there that we have to control temperatures. So we do it remotely. We do it from our office and so sometimes an event uh may go longer than usual. We have to be able to control temperatures and so this system is starting at some point to to start having a couple of things go with it.
140Uh so we're proposing an upgrade there. Change out. Fan boxes again are popping up. Uh we did 20 the 2026 we're doing 20 more. There's 40 fan boxes total at that campus um for up to 12 years 16 year mark. that's uh that uh the lifespan where it is going to be in 2027. Uh at the DAP campus as well uh alter alternative center I'm sorry we're asking also to replace that fire alarm uh in 2010 that alarm was installed. The cost of that of course is 6 $627. It's uh been uh they can last up to 12 years. It is currently at 17-year mark right now. Pierce, we have some rooftop units uh that need to be replaced in the uh uh old main or new main building actually. Uh they were installed in
1411987 and those units are up to 40 years old. So they've been with preventative maintenance holding up. We're still doing good there. Uh they're supposed to last about 15 years, but with our program that we've been cleaning coils, changing filters out periodically. Uh but they are getting to that point that we do need to start considering replacement of those. Uh Gallardo uh the gymnasium has a 10 ton split system. Uh that uh campus was built in 2002 uh and uh up to 15 years of lifespan. It is currently at 25 year that unit and still holding up. Um we also have the intercom system there uh 2002 25 years it's it's lasted and it can last up to six years. Uh we also need to consider what we consider fresh air control unit. Uh we
142have also not only the air that is introduced into the air, we also have systems that bring in fresh air from the outside to mitigate carbon dioxide. So this system here will be needing replacement at some point soon. Uh that is our recommendation. Uh for freedom we have the intercom system as well. Uh that uh 2003 that campus was built uh 33,000 on that up to six years life expectancy and so far it's lasted 24 years for a total of $1.1 million. uh part of it. I do want to say that the intercoms are very important nowadays especially with our fire drills and our lockdowns that is very important that we communicate with our teachers. I know we have our system internal system on the phone computers but also they want to hear the command
143to say lock down lockdown lockdown or whatever the the drill is. Here we have a picture of a rooftop unit. Uh the one on the right side is the uh fresh air unit that we were talking about. Uh any questions so far on those? Second, my name is Garcia. Yes. >> Um hello. I know one of the parents had reached out to me um a few weeks back asking about the Heritage Gym, sorry, the Heritage playground because their kiddos weren't able to get the recreation time. Does that count both playgrounds or just one playground? >> We we've been monitoring the playground. It was shut down because there were some safety factors that they had broughten up because of the age of those playgrounds. >> So, we since have uh made a decision to repair to
144repair them and we've spent three weeks repairing them. Uh yesterday when we inspected it because we're applying several coats of what is called plastic dipped stuff. Uh we think that by tomorrow if not by Friday that uh playground the first playground will be accessible uh and in three more weeks the second one will be repaired. It is something that uh for costwise to replace it has to be considered something down down the line. >> Okay. And then um my second question I know that uh you had mentioned that you were currently looking for funds and I'm trying because I wrote it down earlier when Mr. Polias was speaking. Um, is the state energy conservation office, they have a lot of energy grants, especially through ACOG. Is that a revenue we've explored yet or no? >>
145No, ma'am. But we can, we will. >> Okay. >> We'll look into that. I do know that the district currently has a lot of grants that uh through Dr. that she looks at and so I'll share with her to see if maybe that would be something that we can look into. >> Thank you. Uh lastly, we have the uh 2028 school year down the line in the third third year. Uh we have what we call the variable fan drives at the high school. Uh those fans uh are what drives the air into the classroom. Uh as I mentioned before, uh we have replaced and soon in December, as the board had approved, some chillers are being are coming. The brand new systems, the HVAC, they're going to blow air into the classroom. These are the
146ones that drive the air into the classroom. And if those start to go out, no matter what the unit on the outside is doing, you can't blow air into the into the classroom. And that's something that we need to consider at some point. Um, we have u uh van drive. Actually, the fan drive is what saves energy for the district because what that does, it ramps up and ramps down motors. when we don't have capacity too much, the motors uh turn down and our energy efficiency goes into a very good uh low mode of energy. And that's what those things uh do there. I I'm sorry. I apologize. I thought and because they have similar uh the foreign 500 wing again the other 20 that we're asking for there uh in 2010 those have been
147around for 16 years up to 12 years. We've uh exceeded the life expectancy. uh the Matthew Middle School, it's an energy recovery system. Um that's what it looks like. Uh that also helps to mitigate some of our expenses on energy costs and that particular model there is something that we need to consider changing uh for the future. Uh Matthew does have a good air conditioning system. It will need some fan boxes in the future, but it also will need energy recovery system replacement there on the HVAC because it has a brand new chiller already. So, uh, Gallardo, we have the 15 ton fresh air condenser that we want to consider. Uh, three of those units as original date of install was 2002 when the school was built. They last up to 12 years. We're at
14826 year mark on that one right there. So um transportation building that is something that we're considering a 15 ton package unit gas unit to provide uh the system there is currently working uh it it was installed in 1999. Uh usually last 20 12 years and it's lasted 29 years on that system and it's still functional. uh the professional development center uh building, the Losano building. We need to uh consider changing out a 10-tonon split system there. Two of those. Uh that building uh in 2010 was built or at least converted was usually the bus barn. It was it got converted to being the PDC building. Uh it's at 18 years, usually lasting 15. The five ton split system that is also there. We need three of those. uh at $40,000. Uh they last uh
149up to 15 and right now they're at the 18-year mark. So there it's uh asking for $1 million uh to consider. So and just to show that we do have logs because questions come up. Are you guys doing preventative maintenance? This is a sample of how our logs look like and we have record for 10 years that look like this. We we keep logs of everything that we do with filter change outs and cleaning coils and so forth. Uh that is and the belts as well. Uh a belt is changed out every 3 months and we have over 800 belts that are changed out every 3 months. That's what we have to do because they get loose and then we start having uh low u uh uh CFMs on the motors and then we don't
150get enough air blowing into our classrooms and that's what we go look for when those fans uh belts start to get loose. >> Do you have an audit process in place for for the Do you have an audit process for the logs? >> Yes. What we do is we scan them into a folder. That's what we do. We check them. They come to me and I I periodically have meetings every Monday on with the leads and we have discussions regarding all the preventative maintenance programs for water heaters for everything that we do from uh fixing this repairing that roofs that need patching here and there. We discuss everything and yes we do have a program that we do look. >> I guess my question is for example here on the boy locker room for Matthew
151the the AC filters were replaced on September 2nd. Do you have a process in place where you randomly send somebody out to go check that that did happen? >> This is actually done. I I understand the follow-up, right? You're asking if there was a followup to the individual that changed it. We do have a foreman uh that goes behind the the gentleman who does it and this is done by an apprentice and there is somebody who does a follow-up remaking sure that these are getting done. Yes, sir. >> Is that documented? >> The follow-up may not be documented. Uh but we can okay >> we can begin to start to sign off on it uh on that we can do that. >> Great. Thank you. That'd be helpful. >> And that concludes my presentation. If
152there is any questions. >> So um I think just thank you very much for for putting it together. Um ju just a few things. Um, I I've said it before and I I'll say it again and I know we we have a lot we have a a lot of equipment within the district, right? And and it's on on myself and my colleagues to to make sure we have and find the money to be able to replace it. And um it's great that some of this equipment's lasted 40 years and it was intended to last I 16 20 years and we got double its expected useful life. Um, I'd like to get to a point where maybe we're we're planning, right, for that old equipment and we're we're being um uh proactive, right, versus reactive because
153then the next thing is when it fails, then we're going to be scrambling to to replace it and we're going to inconvenience our staff, our students or or the team, right, to and if we can get proactive with it, right? Um I would like to see this plan. There was some even on the three-year marks, right? They were very very old, right? and can we look at a plan at that stuff that's really really old and see what it's going to take to bring it up to par right and and get us to a place where where it's going to be um you know where where we need it to be and then bring bring it to us and we say hey and we might say it's too much right but let's carve it up
154in sections. Um but sometimes superintendent is really good and he finds money somewhere and maybe we start to take some of that money right and applying it to this if if my colleagues would consider it as well. right? Uh just so that we can get proactive. It's great, right, that that we try and make it last as long as possible, but um even like with school buses or other equipment, right? >> It's great that they last a long time, but doesn't mean we have to run them the whole time, right? Let's let's get get new equipment for for our students and for for the all for y'all really uh to make sure that we're not we're being proactive or we're not going to be scrambling at the end to to ensure that u we're we're
155getting it repaired. Um, the other part too, I don't know if you track it or not, but out of all that equipment, I don't know if you track how many times you've had to send a team member out there to tweak it, to clean it, to do something to it, right? That maybe if the equipment was replaced before, you would have saved on the labor, on the truck rolls, right, on the parts, and that might add up to being cheaper and just replacing it in the long run itself as well, right? So, something to consider. >> Yes, sir. >> Thank you. Any other questions? Brenda, >> I have a question. Um thank you for the information. Um my question is is how did you prioritize what's one year, two year and three year? Because to
156me looking at it like for example you mentioned about the intercom system that's a security issue. I would think that that would be one of the most important things. Although yes our kids and our teachers and staff need the air and the heat but that kind of concerns me about the intercom systems. I just think that's a priority. All inter all intercom systems are operational at this time. They are doing their job today. We had convergent out because we have a couple of classrooms that start buzzing and they start kind of making interference noise. So they were here on site. So we have them on where anytime there's any issues with any type of intercom issue, they come out and right away we mitigate it. We take care of it immediately. So what we're saying
157is that when it breaks to totality like these old Dukane systems, uh they cannot be replaced. The actual phone cannot be replaced. And we haven't gotten to that yet. But some of the components that go out here and there, whether it's something u that went out, a circuitry or something, they find a way to make it work. And we've had success for the last three years. But you're correct. what if if it is has to be a priority we we can make that as part of the first year. This was just when we do our assessments we look at the age of the equipment we look at uh through our work order system that we track every single concern that comes in. We start to look at those and that's how we start to say,
158"Hey, we've had so many concerns with this unit." And then through the HVAC's experience and and their knowledge, they're the ones that come to say, "Hey, sir, we we need to do this." The electricians themselves, all trades come and tell me. We have meetings every Monday and we talk about this is what we need. Uh there are needs in the district and and we have been addressing them and we're very blessed in many ways. Uh we only have one chiller to go. We have 10 and all nine right now with the three that you all approved that are coming in December, we're going to be golden. Our boilers, all of them are brand new. So, we're like way ahead than any other district at this time. But these are some other things that we have
159to start addressing as time goes on because we >> back to the intercom. I guess I'll go back to what you had mentioned about piecing things together and that concerns me because when it goes down then what are we going to do? So >> yes, >> I'm just a thought. I'm kind of concerned about that. >> Yes, sir. >> Thank you. Any other questions? >> Yeah. >> Thank you, sir. Appreciate it. >> Thank you. Okay, moving on to a presentation on the transportation update. Superintendent Mr. >> Bo President, we have our transportation director, Mr. Nafy, who will present an update on the transportation department, addressing employee pay incentives, the status of the bus fleet, and the various forms of support and resources currently being provided to assist the department. >> Good evening. Welcome. >> Good
160evening, board members. Good evening, uh, Superintendent Ramas. Um, a transportation update for you tonight is currently get this going here. Currently, our fleet uh we have 53 buses with five spare buses used as needed. If a bus goes down, we have uh one of the five to use. Uh since 2020 we have 27 brand new buses that were purchased uh some through grants. Um our proposal if budget allows two new buses for the next three years um we'll re recommend for your approval. uh current pay uh of bus drivers, the highest paid um we're were one of the highest paid uh districts uh in the area uh compared to neighboring districts. In 2021 to 2022, we had a $2,500 incentive plus uh the steps 2022 through 2023. They had a $3,000 step with steps. uh
1612023 to 2024 2320 uh plus steps in 2024 2025 it was just steps and then this past year uh with your approval we had the 20 uh we had 4% increase additional assistance um given the opportunity to be um absent So right now we're we're looking to give drivers that want to work extra. This is kind of the incentives uh that we're looking at. They can work whether in the maintenance department um the schools answering phones what what have you there. So, uh, given the three opportunities to be, uh, absent for before an extracurricular trip and still have the opportunity to be, uh, in line for after school trips and then possible additional hours, like I said, work uh, after their morning routes, whether it's answering phones, manning the metal detectors, uh, hallway monitoring, uh,
162working with our maintenance department. And then of course the superintendent, myself, we have the open door policy for any of the staff that needs to vent or talk to us. >> Does that complete your presentation? >> Yes, sir. Sorry. No problem. Thank you for for that information. Uh any questions for Mr. Nephi or Miss Flores? >> No. I don't >> do you have as Mr. Montreal has do you have um ledgers of or work orders or whatever the case is. uh when someone reports uh a windshield wiper doesn't work or a light is not working. Do you all have all of that? >> Yes. Yes, ma'am. We we document everything that we do on the bus. Um currently don't have a a maintenance program in place. Um, it's something we're looking at, you know, that
163keeps track whether it's parts, what have you on on each bus, you know, it's all documented. >> Any other questions? Mad Garcia, >> I have a question. Um, so your employees are often the first ones to clock in and the last ones to leave. How do you keep morale up? Well, uh, like with our PBA day that we had just, um, we had a team building workshop, um, we played games. It really brought up we we do they do like to party. They do like to cook and eat and that sort of thing. So, um, usually when when there's a a holiday, you know, there's plenty to always eat. So, >> that's awesome. Okay, let me know about the next party. I'll bring my 2-year-old. She likes to dance. >> Absolutely. We have some good
164cooks. >> Thank you for doing that. That's really important. Any other questions? >> Great. Appreciate the time. Thank you. >> Thank you. >> Okay, moving on to our uh next item which is information review of financial statements for September 2025. Super or superintendent. >> Mr. Board President, we have our CFO Mr. Carales to review the finances for the month of September. >> Welcome, Mr. Carales. Good evening, uh, board president, Mr. Hernandez, members of the board, superintendent, Mr. I mean, just going through the, um, September finances. Um, before I get started, I do want to I didn't get a chance to thank um, Ronald, but I do want to thank Ron Ryan Limeberger publicly. They have a very difficult job uh, making sure that they enforce the law to collect taxes and then also treat our
165our taxpayers with uh, with with respect and courtesy. So they do have a tough job and um they also partnership um with the district in many other areas. They they do prepare uh a 50-page report for us annually. I kind of ask them to present every other year. So if somebody just needs a 50% uh 50page uh tax report presented, just let us know. We can bring them more often. Um if you want to pass and that's okay, too. I understand. Um going through September, it's a little difficult to kind of kind of uh tell too much information um with with one month. Um things we do know so far um and we have a $73.5 million budget. Um revenue and expenditures, we uh we did apply the budget amendment that the board approved last
166month. Um keeping the budget in balance. Um we we do already know that it will be very difficult to maintain this as as a balanced budget this year as everybody's hearing about the needs. Um those needs come up and we've talked about many times when 80 to 85% of your budget is salaries that makes it that that leaves you approximately 15% for everything else. Um utilities will take a million dollars of that. Um um there'll be several large amounts. Curriculum purchases just for the curriculum programs we have here will cost a million dollars. So we'll have some very very large purchases that will eat into that other 15% pretty quickly. Um we we are also living in um very difficult times. Um we we needed the legislature to step up and help us in many
167other areas that they didn't. They dictated where we could spend this money. We didn't quite get bus money, roof money. Um we didn't actually get money. Um the money that the state uh provided out of this legislative session was was dictated. So that that left us with all the other needs that we actually have right now. And we we're hearing about that now. Um September we had uh 10.9 in revenue. Uh the state pays us 15% of our total a lotment. That's the highest a lotment that we receive or highest payment we receive percentage wise throughout the year. Um other months from the state will either be 10% uh 5% or zero depending on what month it is. Um we spent approximately $6.2 million um on the expenditure side of the general fund. um a
168little bit higher than we'd like to be seeing right now, but definitely expected just due to the fact that we have a lot of bills that we need to start paying at the beginning of the year um once a budget is is open. Uh moving on to food service, we have the 9 million. Um this has the $180,000 uh budget amendment in there. Um we brought that that created the deficit for 180,000. Um once again, that was already planned expenditures from the prior year. Um we have a very small amount of revenue of $30,000. um that is due to the fact that the uh state reimbursement is filed um at the end of the month or at the beginning of the next month. So, we don't see that money come in till till till till
169the next month. So, September's money comes in October. Um but of course, we do have the current month's expenditures at $779,000. Moving on to debt service. Um same thing. We started out with a $6.6 million budget. We've applied um the uh budget amendment that was approved and that reflects the $8 million. This managed to stay a balanced budget. Also u very small number of tax collections come in as they mentioned as Ronald mentioned the statements go out in October. So we don't have a we don't we don't see a large amount of tax collections at this time. And of course the 1750 is just small some fe some small fees that that we pay to the paying agents this time of year. That's all I have. >> Thank you Mr. Mr. Gales, any questions for
170Mr. Gales? >> No. >> Okay. No questions. Thank you, sir. >> Okay. Uh at this time, uh we're going to skip item uh six and move over to item seven, which is closed meeting. Uh the board the board's going to adjurnn to a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code 551.074 and 551.076 to consider the following. Pursuant to Texas Government Code section 551.074, 074 discussion regarding board member duties, roles, and responsibilities pursuant to Texas Government Code 551.071 consultation with legal council regarding legal issues concerning the status of and contract for the athletic track resurfacing project. Uh item D or C uh pursuing to Texas government code 551.074 discussing consider employment of employees and resignations. The time is now 7:51 and we will be entering uh close session. Okay, perfect.
171>> Okay. Okay. Thank you. All right. Good evening everyone and thank you uh for your patience with us tonight. Uh please note that the the board is uh coming back uh out of close session. The time is now uh 9:08 p.m. Uh and at this time uh the board uh will not be taking act any action on items discussed during uh the executive session. So with that uh we're going to be going uh and moving back to our new business. Uh first item of new business is discuss and consider approval of marking the establishment of Southside ISD. Superintendent. >> Mr. Board President, we have Marino Morosco who will present information regarding the historical establishment of the school district. Uh they will provide a key dates and documentation for the board to review and consider in
172order to determine and set the official date of the district's establishment. >> Good evening. Welcome. >> Hello. Good evening, Mr. President, board of trustees, Superintendent Remdus, and our families still watching and here in the book room. Good evening. Um, as mentioned, my name is Steinuin and our communications department has had the u honor and privilege and fun to to take on this project. But before we begin, I wanted to uh give some big kudos to Miss Karina Rosco, who has been our lead researcher in all this. And and my oh my, there was times when the uh conference room in our area was full of yearbooks. And dare I say, she seemed giddy and just joyful as can be doing this work. So, a big round of applause for her. Thank you for all this.
173>> For quite a while, we've been wanting to undertake something like this and I hopefully we have some answers for you guys. Um, you will note that it says from 1839 to 1964. So, settle in, peeps, about to give you a history lesson. Um, we will begin uh with the um the establishment of Texas as a statehood in 1839, just as a reference point. Uh the the objective here is to give you the framework of how we came uh to be a Southside ISD and and it is a lengthy history. We're going to try to dwindle that down. Um here in this particular area, you will note in the 1850s, Southside ISD had what was known as scattered school houses for some time. The history in the area does go very far back. In the
1741850s you had um uh much of the land was donated for school houses. Uh Asa Mitchell School for example was land donated for a schoolhouse in the area in the 1850s along with Parago school, Oakley School. Some of these lands were built on the grounds of the Battle of Medina. Some of them were donated by actually family members so their children could be educated. Um in 1883 you had Carmen School. 1899 Thelma school in in the early 1900s, Carmen and Buenav Vista schools were established to help educate children in the area. By 1909, um, in this area, the Commissioner's Court established over 40 rural school districts in San Antonio. And on April 17th, 1909, uh, Vgo, Oakley, Buenav Vista, Thelma, Carmen, and Bositos were all were all established as rural school districts. 1911, rural the
175rural high school law was passed, which established county boards of education and permitted the creation of rural high schools and the consolidation of common school districts. The rural high school law passed as a way to help expand financial state aid in rural areas. It included state support for teacher salaries and school supplies. This um as you noted earlier, you may have noted that a lot of those those school houses ended and were abandoned in 1949. A quick note to what was happening in at that time. It was in the midentury uh after World War II. across the nation it was being discovered illiterac illiteracy rates um inefficiencies inequities uh funding issues and so you'll start to notice that each of um across the nation that there was this reformation going on with public schools which
176brings us to 1947 here um between 1947 and 48 the attorneys of LUAC the League of United Latin American citizens filed and won the uh Delgato vastrop ISD case ending segregation of Mexican-American students in Texas. This led up to the Gilmer Gilmer Aken laws in Texas. Together the ruling of Delgato vastrop and the Gilmer laws um took a significant role in addressing school districts efficiency and financial issues. The bill also included the creation of the Texas Education Agency. Each of these events was a step taken towards raising the general level of school standards and eliminating inequities. In 1949, a petition signed by community members in this area, including Berego, Oakley, Buav Vista, Delma, and Carmen common school districts was presented to the Bear County Commissioners requesting consolidation. This should be noted that Bear County ordered
177an election and on May 16th, 1949, the votes tallied were for the establishment of Southside to become Southside Consolidated Common School District number 17, in effect replacing the common school district, the individual common school districts. In 1950 on November 1st, the board of county school of trustees of Bear County ordered the common school district number 36 and a half bositos to annex with with Southside uh common school districts to create a high school as one. From there the district was known as Southside Rural High School District number 717. The next most important year here in the establishment is 1964. Southside's board held an election for the community to become an independent school district and it passed. Since September 28th, 1964, Southside Rural High School has been known as Southside Independent School District. These are the
178excerpts from the Bear County Commissioner's Office and our Southside Independent School District minutes for 1949, 1950, and 1964 establishing the names that we just talked about. There are records that have been compiled and gathered by Morosco. Thank you. And you see before you there those excerpts and proof more re uh sources are on at the end of this uh paperwork that you have. Our next slide shows where we stand if we calculate uh the years established based on the year we want to start counting from. Um, if we decide that Southside ISTD was established in 1949, that was 76 years ago. 1950 when it was the rural high school district number 717 was 75 years ago. And Southside ISD from 1964 was 61 years ago. As we mentioned, um, the references to what we just
179talked about is on the last page there. U, but that concludes this presentation. Any questions? >> Thank you, Miss Rinkon. Any questions? >> Lots of questions. Thank you very much. >> Okay. So, can you go back to the other slide because I've been here my entire life. So, a lot of this I already know. So, we know that in 1949 we became Southside Consolidated Common School District. >> Correct. And so 1949 is essentially when Southside School District, >> we believe 1949 is the essence of what we know today, >> when they all came together >> and Thelma and Bron Vista were like already wellestablished in in the not even consolidated school district yet. Many of those schools were being were established, but yet they were using resources from neighboring schools to to survive, if you
180will. >> Yeah. So, you know, if if we do anything, Southside School District was essentially established in 1949. >> That seems to be >> and it just kind of grew to where we are now. But we are still Southside School District. >> The bones of what we see today began in 1949 based off of these records. And all that was really changing were the names. >> That's it. >> Pretty much. >> Yeah. >> But because of the way financially it was structured at that time so that um there could be more funding available, right? >> And all that was coming down from Austin. And so you look at at the 1950 and a lot of the people who went to school at Southside School District in 1949 are still around. >> Yes, ma'am. And and
181so, you know, I I don't think we should even consider 1964 because that would kind of erase my first through seventh, eighth grade. And it would erase these people that have lived out here their entire life. So, I'm I I think we stay with 1949. >> Any other questions or comments? I just >> I see where you're coming from because I felt the same thing whenever Pierce was burnt. However, I know it says community votes for Southside ISD in 1964. So technically on paper right now it is 1964. Correct. >> The name. Yes. I wish we could go back and say the scattered houses since they were in district technically were part of SASD and we go back to >> we have the map >> 1850. The map of what was um that you see
182on that first slide has a snapshot of what the scattered um school houses looked like. And that's basically where we're at right now. But they were all over. This is just our district. >> There were a lot. >> So it's document the scattered h school houses are documented in this attendary. See, so to me it should I agree back to 1850 because that's really where it started. if it's documented. Um, and then that would cover even though it wasn't called Southside, it is in >> had several school houses that were all over the district, >> right? >> The communities, >> right? But they were in the the boundaries like Thelma and >> their Vista Mitchell, Bergo, Oakley, Carmen. Yes. >> No, the only thing I >> That's where the cemetery is. >> Yes. So in
183that general area was Oakley Elementary. >> Oh, okay. The only thing I know I'm familiar with is the thema >> the old that's where the old building is over there where we passed by that on the trip. So my husband when we pass by he always mentions >> I started I went to school there at one time. >> You went to school. So >> you're saying to consider 1850 as I kind of agree with if it's documented in the papers in our district. If they were in the attendance >> and by the way you did an excellent job. I mean I'm not from here but this is beautiful. Great job. >> I have a question. Did you drive around to some of the school houses that were pre-established just to see if like any of
184the remains were still there or like any of the shells of the houses? >> I want reading all of these and seeing the map. I do want to go see them. >> And you might be surprised. I know my former district I work at, one of the build school buildings is still on couples road and it's a house now, but it was the original. They've been trying to uh make it a a historical marker, I guess. Yeah. But the people won't sell it, but it they've been trying to do it and it's it's so neat. You can't imagine, you know, so you might be surprised if you find out started the same way. >> Do you know if there's any of these buildings still standing? >> Do what? >> Do you know if any of
185these schoolhouse buildings are still standing? >> Thelma? No, the schoolhouse school house before before they before they built Felma, which is the school that's out there now. >> I remember there was a two room school building, >> just two two rooms in a wooden house. And then once we started going to Thelma, then they tore down the buildings. >> Uh Wavisa was the same way. >> It was up and running till sometime in the 70s, I believe it was. and um they shut those down and the buildings were destroyed. Um there's there were a lot of them. There was Asa Mitchell School which is in Kassen >> that is technically the oldest one in 1850. >> Yes. And they were there and I'm thinking that I don't I don't know if there's a little store
186there in Florestown now. I don't know if that was one of the original school buildings or not, but I don't think there's any more any more of the older school business. They they were all torn down and new schools were built >> that or they might have been made residences like I the example. Maybe they could be. No, >> you know the area better than I do. So, >> and I I know the ancestors to like to Thelma. I I can go back like four generations. Wow. So, what did that >> I'm sure this conversation took a turn that I didn't expect. >> No, >> we just only were hoping you guys would talk about it. >> So, so I spoke to Miss Bamante. Uh her parents graduated from from Southside. Um in in her
187reviewing uh everything that's been presented um she felt that the start date was 1949. I was hoping she would say 1950 because that would mean that this year would be the 75th anniversary. Um, Miss Melissa Martinez, her mom did her thesis for her master's degree on the development of Southside. And in one of the excerpts, she talks about in 1949 that they're going through the planning to create Southside and then in 1950 the the the it's actually done. However, in in the wording, uh you can't tell whether something was done in 1949 or all the planning was taking place in 1941 and then established in 1950. But just going through and it's one of the citations there, her her thesis. Uh so I would say that uh to to make sure that because there is
188a um is it 90 year old lady? >> We have a 90 year old alumni. alumni from the class of >> she who is I think 1953 >> 1953 >> her niece has reached out but we have difficulty we're playing phone tag a little bit with them >> do you know her name is it missed >> Kathy Griffin Kathy >> who >> Kathy Griffin she graduated 1953 she is in the yearbooks our yearbooks um that we have found of go back to 1950 >> she's a in Harlandale and 51. >> Yeah, because they they would go to Harlandale and graduate from Harlandale >> until we got our high school in 1950. >> So So uh the the former uh student uh says that she she actually drew the cardinal and and that's how the cardinal
189came to be. Uh I know in speaking to Miss Robles, she has another take uh with uh what was shared with her that uh there were more girls than boys and the girls liked the cardinal and the boys liked the bulldog and it ended up being the cardinal. Uh Miss Griffin is saying that she drew in a contest the cardinal and that became the actual mascot of the district. Uh but that's for the board to decide. I think moving forward, whatever date that the board does decide on, that that's what's going to set the establishment date that at this point has not been done for the school district. >> I like how you said Bulldogs and that's who Somers said taking down the street. >> And I always thought the Cardinals is because I have
190Cardinals all over my yard. I just thought Cardinals were popular out here. So, it's interesting. >> It's a lot to take in and think about. So, Any other questions or comments? >> Can we like reach out to some more alumni just to get a few more input and ideas? >> Who is weak in the district or >> Karina? >> So you were recommended 1950 you said >> um >> or what year? At least from what Miss Bamante shared, her parents were at school in 49. They ended up graduating from Southside and their diploma says Southside High School. And it is it is noted in in Miss Luna Martinez's paper uh that she states quote it in its 23-y year history um she was referring to Southside and she was following the 1949 established date at
191that time just in her paper >> because you mentioned something about celebrating 75 years if we went >> if it was 50 then there would be a 75th anniversary of the school district this year. >> I think you're looking for an excuse to party. I think >> you want to have a celebration. >> Well, other than celebration, I think that um you see the pride in the school district and and having a celebration of the roots of the school district, especially with the younger students and for them to see what used to be their school district and what it is today would be absolutely amazing for us to be able to experience that. However, we don't want to change the dates for the sake of a celebration. The next celebration would be if if the
192board went with 1949 would be the 80th uh year anniversary. Uh that's four years from now. >> Gives you time to plan. >> Okay. So we can get more info or we can vote. So >> I say vote. >> I think we vote. But what are we gonna vote on? >> What do we vote on? >> I feel like this is a big decision for us to vote on historically speaking. >> I don't know. >> Jesse, >> I need a motion either to delay or to vote. >> Okay, I'll make a motion to delay. >> Making a decision. making a decision upon further in for research. >> That work? >> I second. Will that work? >> That works. >> Okay. Uh motion uh by uh Mrs. uh Brenda Levarez, second by Mrs. Males Garcia. Mrs.
193Olivarez. >> Yes. >> Mrs. Angles. >> Yes. >> Mrs. Mrs. Morales Garcia, >> yes. >> Mrs. Silva, >> yes. >> All right. I just want this. Yes. Motion carries. We'll we'll get uh we can >> just get some more uh research and um also um we're we're a little light on this side today. So, probably gives a good opportunity for the rest of my colleagues to um provide some input as well. So, I think it's good. >> It's you did a great job. Yeah, I think if we can bring it for the next meeting, hopefully we'll have a full slate. I know there was some some emergencies that came up today, so we weren't able to all be here. >> You'll have time to get some more questions out there. >> Try to collect some
194like stories or testimonials. That'd be interesting to hear. >> The good news is we have a very clear timeline now for the website his historical section. >> Great. >> It's been kind of great work. So, >> Wikipedia will get an update as well. >> Okay. Thank you. >> Thank you so much. Okay. Uh, next item, discussing possible approval of the selection of a Southside ISD trust trustee to serve on the Southside Education Board. Superintendent. >> Uh, Mr. Board President, we have the executive director of the education foundation, Miss Ringon, who will ask the board to consider nominating a representative to serve on the education foundation. This representative will serve as a liaison between the foundation and the district, helping strengthen the partnership, supporting fundraising initiatives, and promote programs and directly benefit uh our students and
195and school district. >> Welcome again, Mr. >> Hello. Good evening, everyone. Thank you for the opportunity to come before you and serve. As mentioned there, the Southside ISD Education Foundation um is here to help in so many different ways. It is a 501c3 dedicated um to helping Southside. I do want to acknowledge we do have a representative from the board of directors. Um in the audience there we have Miss Jasper Gonzalez who was elected our president for this upcoming 2526 school year. She however is just going to take a seat over there. >> Welcome >> nicely. Uh she's a good example of how the education foundation is a mix of both um local business leaders, community leaders and um and alumni and community members. We have a good split amongst the the board of directors
196and our volunteers. Right now uh I have a very um brief presentation. Our vision for the foundation is to enrich the lives of the Southside Infinite School District. The mission of the foundation is to enhance education for Southside Independent School District students by funding additional learning opportunities and resources. And uh this next slide breaks down the benefits of a trustee on the foundation board. in the uh last uh 10 or so years that I've been serving as the executive director, uh best practices dictate that it is always a good idea to have someone from the board of trustees on the um actual board as a non- voting member. Um the sources that I've gathered for these um this bullet point here are from the National uh School Foundation Association, the Texas Education Foundation Network and
197other various associations who have researched this and who have dictated that best practices for a foundation to have a trustee are as follows. It ensures alignment first and foremost. A trustee can help ensure the foundation's efforts align with the district's vision, mission, and strategic direction. It helps facilitate communication. It helps with strategic funding and that the foundation can more effectively provide funding for programs and projects that are crucial to the district's overall goals and um and not and not covered in the general budget. It helps with that community connection. It helps promote accountability on both sides for trustees to be on a foundation. It can contribute the accountability of achieving the shared goal of student success. And then finally, advocacy for public education in general. Um, this is a time when schools need a voice
198and foundations can provide that extra and other opportunities to promote your success and the success of our students. That's a little bit about the foundation. That concludes this part of the presentation. Thank you, Miss Shinon. Um, question for you. Uh do are you aware of I know we have a lot of districts within our Bear County area uh and a lot of foundations. Are is it common or are are you aware of other trustees from other districts being on foundation boards? >> I am most notably is the north side northeast and San Antonio ISD. They are volunteers though and they serve as leazison. They also all have their superintendent also as an exeicio as well. >> Great. Thank you. Any questions? >> Yeah, >> on the flip side, there are school districts that don't have
199>> anyone and they operate on their own, which is not recommended. >> So, just to let you know, Jesse, that one of the things I learned through leadership is that a lot of the school districts across Texas, that is a big thing to have a board member um school board member as part of the foundation and again the superintendent. So, I in fact I had approached Mr. RmIrez and I've talked to Sylvia about it. So, and I know Katie also when she was in leadership, I don't know if you all discussed it in your leadership. Yeah. >> Yeah. It was it was discussed quite a bit because we had talked about it. So, um I I do was wondering if um going through this process just so everybody has a chance is it possible maybe
200we can add in there that we rotate that the board member does it for a year. So that way it gives everybody the opportunity to serve on the board or is it something we have to stick with, you know? >> Well, every year the foundation does have that does reelect its officers and and um and all the roles and that would be the time to do that. >> Yeah. I just think it would be fair for everybody to have that opportunity to um experience it. >> Yeah. So we can bring it for nomination yearly. >> Any other questions? That's what I was saying. >> How often does the board meet? >> Once a month. We take we try to take um a month off in summertime. Um and then the officers meet a little more
201often than that. And um some of the meetings we try to rotate. One meeting is in person and often here held here at the district or in a restaurant and the other times are virtual and then we try to have at least one party and usually that's in December. How many events does the foundation hold per year? >> A few. Uh we have of course bingo night, the golf tournament. We host the top 10 banquet and we volunteer for things like back to school bash, feast of giving, summer movie nights, and um and if some of them had it their way, we'd do a few more. >> And then my last question is, as board members, what do you hope that we would attribute to the foundation? I know we're non- voting members, but in
202lie of non voting, what do you what can we bring that'll help the foundation long term? Money, connection. I'm just the foundation's main goal is to raise money for the kids. Um, so in addition to money, it's just that partnership, that network. You have access to so many things as trustees, not just the community, but the meetings you attend. It's another seat at the table and having Southside at every table is so important to our kids and to our families. >> Um I I know some of youall know I I helped re kickstart the foundation many moons ago with Sylvia. >> My goodness. >> As an intern. >> It's all true. >> Yeah. So seeing the logo is a little nostalgic right now, but um it's definitely something that you get the opportunity to bring
203in new partnerships. Um, I think whoever we do appoint needs to be willing to go into the community um and and really promote our district and bring in those partnerships that we don't have. Um, we have really competitive education foundations from other districts. North East is really competitive. San Antonio ISD, they're like in I know they're way larger than ours, but there's dollars. others are in the millions. >> The other thing too is advocacy. In a time when the board here can't not maybe say something that they really want to say, the 501c3 can maybe do that for you in different ways. >> And so it does a great job at working with Cat and Judy from the other organizations that are well, they're the leaders of the other education foundations. So I think we
204would also need somebody to really help build on those relationships. >> Yep. >> Any other questions or comments? Okay. Uh, do I have a motion of anyone either nominating themselves or nominating a trustee? >> I'd be willing to set up um to step up and start for our board. So, can I nominate myself? >> You can. >> Okay. >> Is that >> Well, I can make a motion to nominate myself for the um board. I second the nomination. >> Okay. Uh Mrs. uh Brenda Levarez makes the motion uh to self-nominate to serve in the Southside Education Foundation. Uh Miss Morales Garcia second. Mrs. Olivarez. >> Uh yes. >> Okay. Mrs. Sanger Robles. >> I'm going to abstain. >> Okay. Mrs. Morales Garcia. >> Yes. >> Okay. Mrs. Uh, Silva, >> yes. >> Just unend motion
205carries. Congratulations and thank you for serving. >> Thank you very much. >> Thank you. >> I look forward to it. >> Okay. Uh, next item is discuss and consider approval of the Manaka options for the parking lot. Superintendent. >> Mr. Board President, we have Mr. Moral, Mr. Roses who will review with the board various options for the manaka parking lot that were previously presented to the board. Uh the their presentation will include potential improvements and the cost considerations. >> Welcome again gentlemen. >> Good evening again. We want to present the board u to consider approval of the menaka options for the parking lot. Uh one of the considerations is that we have a concern that when it rains the staging area becomes unusable uh resulting in traffic being on the shoulder of 281. So here
206to present some of those options again would be Mr. Rosas and I'll interject as needed. >> Good evening ladies and gentlemen. Here we have the current parent staging area and what's used 99% of the time. Here are three materials to consider by three companies. The pricing increase by company two and three is due to the subcontracting while company one is done by the contractor. Material one is limestone base and that material can be driven on on rainy days and can be reused in the event of a parking lot is considered in the future. The pricing for company one came in at 49,312 company 2 300,000 and company 38,820. Material two is millings. It can be driven on as well during the rain uh and has a savings of 16,885 that'll come from the track project,
207but it will have to be removed if uh future parking lot is considered. Uh with the pricing for that is 59,100 for company one. Company 2487,500. Company 31 164,000. And with the track millings, it brings the price down for company 1 42,215. Company 2 470,615 and company 347,115. The material uh three is asphalt uh saying it could be driven on uh during the rain but it would also have to be removed in case a future parking lot is considered. And the pricing for company one is 142,000, company 2 675,000 and company 326,000. Uh here we have is the full uh parent staging area that would be used only about two to three times out of the year for large school events like the first day of school parades or graduations. And here are the pricings
208the same for company one two and three. Uh for the limestone company 1 74,787 company 2 525,000 company 3 291,45 and for the millings company one with 83,350 company 2 825,000 and company 3186,000 with the savings bringing it down from company 1 66,465 company 2 88,115 and company 369,115. And for the asphalt with company 1 309,900, company 2 1,250,000 and company 398,000. Here is uh here we have a mana schematic design for a full parking lot. The turnkey estimate is 2.5 million which will include the civil engineer service, geotechnical survey, permits, designs and the RFP is giving an additional 336 spaces and 8 ADA which brings you to a total of 511 total spaces and 16 ADA spaces. And here's a schematic design for a half uh parking lot. The turnkey estimate for the half
209parking lot is 1.4 million uh with the scope of work of civil engineer services, geotechnical survey, the permits, designs, RFP given an additional 180 spaces and 4 ADA bringing you to a total of 355 total spaces and 12 total ADA spaces. Thank you, Mr. Rosas. Uh, any questions? Miss Mon, >> I feel that if we vote on this, the funding, I would feel more comfortable if we had a full board to vote on this just because I know that the estimated cost um is kind of a big amount and so I would like to get the full board's opinion on this. So I'm asking if we can table it. >> Okay. Any other questions? Miss >> company one >> for the limestone. Is it a reputable company? I mean the the cost is so much
210lower. I mean, you know, you always hear you get what you pay for, but what why are is there a big discrepancy in in the prices? So the discrepancy is that um in company two and three is being subcontracted uh from the contractor and company one is being done by the contractor >> and and for for for the limestone basically they're just going to level it out and then throw the the limestone rocks and lay it out and level that out. >> Yes. And then it'll be compacted in as well. And uh but the benefit of of using the limestone base is if in the future you want to do a parking lot, you could always reuse that, bringing the cost down of the parking lot. >> Got it. Okay. >> And the others would
211be paying out and then having to tear it out. >> Okay. Any other questions? >> Just one question real quick. Um you mentioned >> how many events happen that we might use the full lot because I know the question now is half a lot. He said he said, "Yeah, I'm I heard but I didn't." >> You use u for menaka is probably about two to three times out of the year you would use the whole parking lot and that's due for like uh parades, the first day of school and graduations. >> Graduations. >> Yeah. Because when I pass by there, it's about not even half full. >> Usually that's what I've seen. I have I've never seen during a school day other than events happening. >> Yeah. And that's why it's only two to three
212times out of the year. I have a question for Mr. Domus. What What are we looking to do with that? Make it strictly a parking lot or is there something for future development that can be put there? What What are we looking at? So if I may sir, so so um usually these type of projects and and and talking about the track, talking about uh the the turf and in this case the the parking lot, usually this is funded through a bond. >> So the idea was that of course we want to get the input of of the trustees and and to make sure that we make the the right decision. So eventually I think that a parking lot is needed due to the number of students that are attending Manaka. We have a little
213bit over 800 kids that are attending. So, there's a need for a larger parking lot. However, it in my opinion and and uh it would be that it would come through some kind of bond. A good start point starting point would be that we set a foundation right now that would be usable in case of rain. the rain will come and eventually when it rains the the the parents have to line up on 281. It becomes quite quite uh a disruption and a little bit uh of a hazard uh for our parents and for our students. So, um it is in in our purview to to move forward with something that does not exceed 50,000. But like Miss Silva said, um we want to make sure that if something is done that it's something that
214will be usable for something else. >> So I I would uh recommend that the limestone be considered because it can be used as part of the foundation for a future project. And if the board wants to consider a future parking lot, that that be possibly one of the requests uh from a bond. However, if the board feels that, you know what, we should just move forward with a parking lot and not wait for a bond. Um, that that's entirely up to the board. Uh, but I know that luckily we haven't had too much rain where it it hasn't been a disruption there at Manaka. Uh, but it will come and uh we were trying to avoid that as much as possible. >> Um, Mr. Hernandez, I I kind of agree with Maggie that I think
215some a decision like that should be left to all of us because I know Miss Salazar had some concerns when we discussed this before. So, I kind of would like to include Katie and Maggie. >> I mean Katie and uh Lisa on the decision. >> So, I I will say that we we do have a quorum. So, um we're able to vote on it as we wish, but I'll take any motion that y'all would like to present. I still have one more question. >> Okay. >> Since Miss Alazar and Miss Fiaz are not here and we approve it, can we bring it back again >> for whatever concerns they might have? >> I would say no because if we approve, you're going to start working on this, right? >> Start working. And and my >>
216my thing is >> we've been dealing with this for three years already and text dot had to get involved and our kids and our parents are out in the roads. We need to get it done. >> We need to get it done. >> So, I'll make a motion. You're ready? >> I'm ready. >> Okay. I make a motion to approve option three for the Manaka parking lot for >> company one. Company one for a half lot. >> I'll second it. >> Okay. I have a motion for approval of option three limestone for the half lot uh by Mrs. Angurobles and I have a second by Miss Silva. any uh discussion or any other items to consider? >> I I would like a I forgot the wording, but I would like to make a counter motion
217that we table this for a special meeting um to include Lisa and Katie in the discussion as well. >> If I need to, I'll second that also. >> Okay. So, I have um amend the motion to table this item for a later meeting. by Miss Morales Garcia. Uh second by Miss Olivarez. So we will vote on the amended motion first >> which is >> to table it for later. Okay. So um sorry I just want to make sure I get this right. So amend the motion by Miss Males Garcia, the second by Miss Olivarez. Mrs. Olivarez, >> yes. >> Mrs. Anger Robles, >> no. >> Mrs. Morales Garcia, >> yes. >> Mrs. Silva, >> no. Option three is two three Can I adjust here and this will go? Yes. So motion will carry. So we
218will um table this item for for next month's meeting. Okay. Okay. Moving on to our next item. Discuss and consider approval and execution of an agreement with BFI Waste Services LP DBA Republic Services of San Antonio in the annual amount of $85,13.39. Superintendent Uh, Mr. Board President, we have Mr. Dan Garza and Mr. Mory who will discuss the recommendation to award the contract to waste services to BFI. Uh, they will review the proposal associated cost and how BFI was selected. >> Mr. Thank you, board president, Mr. Hernandez, Superintendent Mr. Rides, board members, and members of the community. Uh the purchasing department advertised RFP for waste management services resulting in receiving two proposals from Waste Management of Texas and uh Republic Services of San Antonio. Uh the evaluation committee individually scored the two proposals resulting in
219Republic Services as the highest ranked proposal and we were recommending approval and execution of the contract in the amount of $85,13.39. And uh and note as the recommended vendor is our current incumbent vendor as well. >> Great. Thank you, Mr. Garza. Any questions for Mr. Garza? >> Okay. I make a motion to approve the execution of an agreement with BFI Way Services LP DBA Republic Services San Antonio in the annual amount of $853.39. Do I have a second? >> I second. >> Okay. M Garcia second. Miss Olivarez. >> Yes. >> Miss Angles. >> Yes. >> Miss Morales Garcia. Yes, >> Mrs. Silva. >> Yes. Motion carries. Thank you, sir. Uh, next item discussing consider approval of a contract renewal with Alamo Filter Company for the purchase of HVAC filters in the amount of estimated amount
220of $51,000. Superintendent, >> Mr. Board President, we have Mr. Dan Garza, Mr. Moral, who will present the proposed purchase of filters for the district's air conditioning units. They will review the specification, cost, and benefits of the purchase to ensure proper maintenance and efficiency of the HVAC systems. >> Thank you, sir. answer. >> Yes, sir. So, last year the purchasing department advertised a request for proposal and the board approved an agreement with Alamo Filter Company on a a board date of October 16, 2024. So, this is an annual renewal of that contract. >> Thank you, Mr. Garcia. Any questions for Mr. Garson? >> No. >> Okay. I'll go ahead and make a motion to approve the agreement with Alamo Filter Company in the estimated amount of $51,000. Do I have a second? >> I second. Males
221Garcia seconds. Miss Olarees. >> Yes. >> Mrs. Surroles. >> Yes. >> Mrs. Monales Garcia. >> Yes. >> Mrs. Silva. >> Yes. Motion carries. >> Last but not least, discuss and consider approval of the federal grant threshold that governs federal procurement of goods and services. You really drew the short straw tonight. Welcome. >> No, it's a pleasure. Thank you. Uh, good evening, President Edinandez, members of the board, Superintendent Ramas. Today we're here to discuss the recent change to federal grant thresholds. So the change is really about two things, inflation and efficiency. On um to the administrator address from the agency on September 25th, 2025 and effective October 1st, 2025, the rules that govern federal procurement were revised to reflect the cost of inflation. As we've been hearing tonight, this will apply to school districts with local
222action and also references Senate Bill 1173 that we spoke about at an earlier board meeting raising the expenditure threshold for required procurement. We're really looking at today only micro purchase threshold. And you can see here that this increases our micro purch purchase threshold from 10,000 to $15,000. So, in order to do that, we're here to seek board approval. We will update our local policies and our procedures, which really is our uh federal grants administration manual. And because we're only taking action or per or proposing to take action on the micr purchase, uh we are not required to notify TEA. So, this change again is a as a the federal threshold to micr purchases is not a requirement. Uh we do have the option to retain the $10,000 threshold as it's currently written in our administration
223manual. Um but as I mentioned, if we elect to update the $15,000 threshold, we're required to obtain board approval and make the changes in our manual. And as you can see here from the thresholds, we would it would increase our micr purchase to $15,000, which would also increase our simplified threshold to $15,01. Um, on the state column in the middle, you'd see no change and we would as a micr purchase, we would still look for a reasonable cost uh equally distributed among vendors. And when it gets above 15,000, we would, as we are doing now, we would obtain three quotes. And so everything else would remain the same. You would have the threshold from 100,000 to 250,000, even though there are the options to um go up to $350,000. But at this time, all we're
224asking is to increase our microurchase threshold. >> Are there any questions? Thank you, Mr. Any questions? No questions. Um, sorry, my glasses. >> At this time, do I have a motion? >> I'll make a motion to approve the federal grant threshold. >> Thank you. Mrs. Solivarees makes a motion. Do I have a second? >> I'll second. >> Serious seconds. Mrs. Olivarees. >> Yes. >> Mrs. Serless. >> Yes. >> Mrs. Morales Garcia. >> Yes. Mrs. Silva. >> Yes. >> I just miss Yes. Motion carries. Thank you. >> Thank you. >> Appreciate it. >> Okay. Uh before I wrap up, just want to thank everyone for staying and hanging out with us tonight. Sorry that we went really, really long. I think it's been one of the longest meetings in a while. >> So, um just hope
225everyone gets home safely uh before y'all head out. So, with that, I'll go ahead and make a motion to adjurnn. Do I have a second? >> I'll second. >> My friend, we got a second. All in favor say I. >> I. Okay, the time is now 9:59, not even 10 p.m. Have a good night. >> Thank you guys.