001[Music] Welcome to South Antonio, Texas more than 6,000 students achieving excellence for As an awardwinning district, we offer a Spanish minor program and early college involvement of town hall meetings night in Texas with a dedicated mental health facility supporting student success in school and life. is driven by the teamwork of our teachers, staff, superintendent and board of trustees. Strong, successful and levels. Time now is 6:00 p.m. on Wednesday, June the 25th, 2025. As secretary I, Mary Bell Angor Robas, call this regular meeting of the Southside Independent School District Board of Trustees to order. Let the record show that there is a quorum present. Jesse Hernandez, Brenda Levarez, Katie Faras here, Margarita Morales, Lisa Salazar here, Mary Silva here, and Mary Bella Ruglas present. At this time, Miss Faras, would you please do the welcome? Good
002evening. Uh, parents and staff, thank you for joining us, uh, this evening on this summer day. Um, I hope everyone that is who were who was not here for the last meeting, uh, I want to rewelcome everybody. Um, and I hope everybody is enjoying their summers. Um, we're getting down to the last uh month here, but um, and with July 4th coming around the corner, I hope everybody's having a a good summer so far and enjoying their time, and we look forward to celebrating all the great stuff that is happening here at Southside. So, thank you every everybody for attending tonight. Miss FDA, would you please read the mission and vision statement, please? Southside ISD seeks to be the choice when it comes to providing quality public quality public education by upholding the highest standards
003of our core values. Our vision Southside ISD will lead educational excellence by providing innovative programs. Thank you. This meeting is being held and has been posted in accordance with government code chapter 551, State of Texas Open Meetings Act. If during the course of this meeting the board should determine that a closed or executive meeting or session of the board is required, then such closed or executive meeting or session can be held as authorized by the text by the Texas Open Meetings Act, Texas Government Code 551. At this time, would you please stand for the pledge of allegiance? I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. At this time, there are no public
004comments and so we'll go on to the consent agenda. Um, the items to be considered are items A through G. Is there anyone that has any questions regarding these items? No. Okay. M secretary, I'll make a motion to approve the consent agenda items A through G. What does she say? She makes a motion to approve. Okay. Miss Salazar has made a motion to approve the consent agenda. Do I have a second? Miss Silva. Miss Silva has seconded. Miss Olives. Mary Balanga Robas. Yes. Katie Faras. Yes. Margarita Morales Garcia. Lisa Salazar. Yes. Mary Silva. Yes. Jesse Hernandez. Thank you. Now we'll go on to presentations. Mr. Ramirez. So, good evening board of trustees, staff, students, and community. Uh, Madame Secretary, uh, our Matthew barbecue teams competed in Kansas City, Kansas, taking first place, earning them a
005national championship. We are extremely proud of our students, parents, and staff. And with the presentation, uh, we have Mr. Martell. Good evening, Secretary Angra Robles. Uh board members, uh thank you guys for allowing us to honor and recognize our students this evening. Like Mr. Damita said, um they competed in Kansas City, Missouri. Um Oh, for the for their competition at the high school national barbecue uh championship competition. Uh they placed as a f in in the following categories. We had Vivana Marine, who's a sixth grader at Matthew with her grilled cheese, came in 10th place. We had Angel Pettis who's a seventh grader. Ribei second place. [Applause] Sophiana Var who is not present um came a seventh grader came in fourth place for the chicken lollipop. [Applause] We also have Luis Mendes, who's a seventh
006grader, who's our national champion for Chile. [Applause] And then we had Miamo Dongo who did double duty. Um she came in uh who's also a seventh grader at Matthew Middle School. Uh sixth place for ribs and also brisket ninth place. [Applause] So, their composite score earned them the national champions championship. Uh, and they are the reigning national champions for the high school barbecue championship. Uh, sponsored by Shields. I I do want to take a point of privilege to thank all the people that made this happen. Obviously, our board for supporting our efforts. Uh, Mr. Ramirez, Mr. Castillo, our parents that are here, our parents put in a long hours. Uh they I'm pretty sure they are the the taste testers for all of this barbecue. Uh I know that uh there were some comments towards
007the end that they were um tired of eating chili, ribeye, ribs. Um so we definitely want to thank the parents and then I definitely want to thank uh Miss Amanda Montalongo who uh spearheads this these efforts over at Matthew Middle School and she's our academic dean and we're thinking about renaming the trophy after her. It will be the Amanda Montalongo National Championship if you guys allow us to do that. We'll be happy to taste test anything they if parents get tired. We'll happy to taste test. Do we need a scoop? [Music] All right, now we're complete. Okay. One, two, three. Big smile. Cheese. Grilled cheese. Congratulations. Good job. I'll take my trophy. Oh, sorry. [Music] [Applause] [Music] Thank you. The next item, Mr. Ramirez. Next item is consolid is item B, consolidated federal grant applications
008and other federal grant applications. Madam Secretary, Dr. Lginin will present the district's ESSA grants, the funds allocated for each grant, and the purpose of each grant to adhere to federal requirements. Good evening, members of the board. Mr. Omidas, that's a hard act to follow. So, who wants to hear about some grants? All right, they put me in the most difficult position today, but we're going to what we're doing here is it's grant season. So, we're in we're in the summer and that means that we are ready to close out some grants and open up some new grants. And so, uh before we do submit our application, what we are required to do in terms of the ESSA grant application and you're going to see the programs that encompass the Every Student Succeeds Act application. We're
009required to bring this for public comment and public feedback. So tonight, we're really doing our due diligence to present this to you and any of members of the public. You do also have a one-pager with u much of this information. And as I mentioned, this is a required statute prior to submission of our grant application. And that grant application for your information is due September 3rd. So in the Every Student Succeeds Act, these are the programs that make up ESSA. You have title one part A, title one part C, title two part A, title three part A, and title four part A. And we're going to briefly go over what the state has provided us with our planning amounts for the year because those do change at towards the end of the year with a
010final amount. And um I am also going to cover the idea grants and the Perkins grants as well. So, Title One Part A we talk about a lot. It has its own set of unique requirements and our planning allocation for this year is $2,410,530. And we talk about this a lot in our town hall meetings as well is the real intent of title one part A is to provide all of our students with a high quality education. What you're going to see in our proposed proposed uses are payroll costs for any instructional leadership and paraprofessional cost. We use title one part A for small group tutoring and for summer school. We also use um these for technology labs. Again, I just also want to stress that many of these grants, all of the grants are
011supplemental, so they cannot replace any required items that Mr. Garales talks about in our local budget. So when we are funding salaries, this also helps to ease the burden on our local budget on our state budget and it is for for individuals who meet the allowable costs of the grants. We also use title one part A for any professional development literacy initiatives, summer school, as I mentioned, hometoschool communications and our required parent and family engagement efforts. Title One Part C is our migrant program. We do have a planning allocation of $9,247. Title Title One Part C is a shared service agreement. So what that means is we partner with region 20 and they help us to provide any of these activities for our migrant education program students. As you can see, they help our students
012overcome barriers related to their mobility. uh any cultural and language barriers and as I mentioned that is a shared service agreement that we have with region 20 and those are activities for our identified migrant students. Title 2 part A's planning allocation is $3117 $311,000 750 and this is really to retain and attract our teachers, our principles and other school leaders. It's it's really to promote the quality of our programs. And so what you're going to see in this grant is to is we have payrolls for our instructional coordinators. Again, making sure that we're easing the burden on our local funds. And we also use these funds for pay for professional development. And so again, this cannot be professional development that is required. This is professional development that is supplemental. So some examples of this professional
013development that is supplemental are our new teachermies and any paraprofessional training. Title three part A is $137,12 and title three are for our emergent bilingual students. This is our English lang language acquisition program and it's really does assist our students who are emerging bilingual to meet the same state academic achievement standards as our other students. We use this again in payroll to to supplement our salaries for our pair professionals who support English language learners. We use this for supplemental resources such as educational software and literacy initiatives. And we also just like title one part a uses for parent and family engagement directed at our parents of our emergent bilingual students. Title 4 part A, our planning allocation is $180,216 and title 4 part A is our enrichment grant. And it really has three categories in
014the enrichment grant. One of them is for a providing access for a well-rounded education for all students. The other is a healthy and safe school environment. So very much uh very similar to our mental health and wellness initiatives and improving access to technology in the classroom. I also just want to stress again that these are for supplemental activities. So we are not allowed to fund any required um requirements in this grant. So when you see um if we are using it for payroll for example, we could not fund our required school officers through this program. But what we can do is provide activities to support well-rounded educational opportunities for student learning. This can involve STEM. This can involve fine arts and a variety of of other educational opportunities that are not included in the other
015grant programs. We can also purchase some technology enhancements. There are some limits. We we have a cap of 15% for example for technology devices in this portion of the grant. And um we can provide STEM learning opportunities. As I mentioned, I'm going to just I'm just going to briefly touch on a few of the other grant programs. These are not required in the public comment, but I am bringing them forward to you just as a information forformational purposes. Perkins 5 is our CTE grant. This is these these are funds that primarily go to the high school to prepare our students for a competitive workforce. You can see that we our planning allocation is $89,184. Again, we do attempt to ease the burden on our local budget by um allow putting in some allowable payroll for
016career and technical transition services. Um it's it's it's not a lot of payroll, but there is some payroll in there. We use it for specialized supplies and equipment for CTE classrooms. These all all of these really have to be aligned with our comprehensive needs assessment. So I didn't say that before, but everything in this grant is has been identified as a need in our needs assessments and our campus improvement plans. And one of the other things that this provides for is the cost of any industrybased certification associated with our career and technology education program. Idea B formula is part of our special education consolidated grant. We receive 1,231,577. This is our planning amount for the 2526 school year. This federal funding provides for the education of students with disabilities so that they can receive a
017free and appropriate public education. Again, we have payroll uses in here for art facilitators and LSSP interns. We also use this for professional and contracted services when available. Any procurement of any educational or evaluation software and any specialized supplies as determined by ARD meetings. And then we also have idea B preschool. It's a much smaller allocation. That's $14,480. This is again for the federal funding of students with disabilities but for the ages of three through five and we only use this because of the amount for payroll of our early childhood special education teacher. That concludes uh my presentation. I am also including for the public my contact information because this is required as part of getting gathering public feedback and public comment. So prior to the submission of the application, anyone who is interested in
018providing any feedback or has questions can reach me at my contact information on this slide. Any questions? Thank you Dr. Green. Thank you, Mr. Ramirez. So, next item is uh item C, review of financial statements. Madam Secretary, we have Mr. Kerales to provide an update for the finances for May. Good evening again, members of the board. Superintendent. Um, May financials. We've gone through this month after month. I I come up here and I'm I'm hoping I can actually have some good news. I watch the little kids get over here presented and give out trophies and everything else looks so exciting and I and I just don't have that. Uh, and and I I keep thinking one one month we'll be able to to say that. Um, things just continue to be close. They continue to
019be tight. They're going to be that way. Um, we set a tax rate. We ask the taxpayers for their money and then we use it, which is a good thing. We're not just hoarding it. We're not just putting in our savings account. We're actually spending the money in places. So, the money is being spent. Um, and that and that's what that's what it's for. Um, we do want to have a little bit of cushion though, but so we're not we're not quite seeing that. Um, going through this quickly, you can see on the third line of revenues, there's a federal program revenue number and there's a a budgeted number 1.3 million at 1360. Um, we've received $413,000 in there. Um, that's a combination of some of the indirect cost and the SHs, but we can
020see it that money is short $946,000 and that's to be expected right now. And that's when we talk about the 1 million that needs to be adjusted. Um we don't expect that money to get adjusted in the future either, which means it's going to time take time to uh reduce that revenue estimate because we just don't expect that money to be coming in in the future. So that's kind of looking at it from a current year perspective of what what we mentioned earlier in the budget workshop. Um that will hurt us. We had a $71 million budget. Um so that's going to hurt us from getting actually actually re achieving that number because the other numbers are very very tight. the state numbers are very very tight. Of course, local tax collection, same thing. Um
021very very close estimates. We knew that going into the year. Um on on the expenditure side, we keep going back to saying, okay, then if we're not going to pull 71 in revenue, then let's just keep expenditures as low as possible to kind of keep a balanced activity for the year. So we can actually if we spend 69 or 70 million or we bring in that much in revenue, then we actually don't overspend from what we where our revenues were this year. So that is still our attempt is to um back into a 69 or $70 million of expenditures um on the general fund side. Moving on to food service, we have uh 75.99 about $76 million about $3 short of 77.6 million of revenue on the food service side and 7.2 on the expenditure
022side. um this time of year we we will expect to see um participation in the child program decline um which will which will have a couple of months where expenditures because everybody's paid they're annualized. So we'll continue to see expenditures um on a monthly basis um stay stay at a high level and and then we'll have uh revenues actually not coming in as high for the next couple of uh couple of months although we are starting school a little bit earlier every year. So August will will have have a higher impact than years past. Um nothing surprising, nothing out of the ordinary there. Um for child nutrition um debt service, we we have we have the 88 8.8 in revenue, $8.8 million in revenue. We spent two. We know there's another $4 million bond payment
023coming in August. Um I will need to bring the financial adviser to the board so we can actually figure out how much of this debt we can actually pay off, which will be helpful. Um the number looks like close to $8 million, a very large number, which will actually help defeat some bonds or pay off debt, which will help with the tax rate next year, allowing the board to uh continue doing the same thing, paying off this debt early, or if the if the board was ever to need some additional funds, um you would able to be able to get a certain amount of money without increasing the tax rate at all. Now, um, a heads up on that. There it is a bill that was passed that will require majority vote to do that.
024Um, but we we'd want the majority of vote to the board to be on board with that. I think need 60% passing. Um, supermajority is what what they're asking. Um, if we were to continue to do a tax rate next year, once again, don't want to turn this into legislative update, but if we need to go over things like that, then we can we can add that to the budget workshop. And uh I probably need to add that anyway because of the way we adopted the INS tax rate. So that that's that's probably coming in the budget workshop soon. That takes care of the financial update. Is there any questions? No. Thank you, Mr. Carales. Okay, we'll go on to new business. The action first action item I discuss and consider approval to purchase propane
025from Feral Gas on an as needed basis in the annual estimated amount of $70 million $70,000. Sorry, too many zeros. Madam Secretary, administration is requesting that federal gas be considered for propane use for the district by the transportation department due to the lower cost of fuel. And we have uh Mr. Dan Garz and Mr. Nafy with the presentation. Good evening, board of trustees and superintendent Mr. Ramidz. As mentioned, the purchasing department is requesting approval to purchase propane from federal gas through the allied state's cooperative contract on an as needed basis in the annual estimated amount of 70,000 as requested by the transportation department. And the propane will be used for school district buses that operate through propane and Mr. Kevin, transportation director, is here for additional information. So the current provider that we use, America
026Gas, um their their rates are a little bit higher um currently, but those fluctuate up and down. Um when we if we switch over to feral gas, um they will come with a little bit more bells and whistles. We can um regulate and watch our propane as needed if we need to fuel uh the tanks up. Is there any questions? Is there a motion? I'll make a motion to approve the purchase of propane from fereral gas on an as needed basis in the in the amount not to exceed 70,000. I'll second. Thank you. All in favor? Brenda Olivarez. Mary Bella Robas. Yes. Katie Faras. Yes. Margarita Morales Garcia. Lisa Salazar. Yes. Mary Silva. Yes. Jesse Hernandez. Thank you. The next item discuss and consider approval to authorize and issue purchase orders with curriculum associate associates
027by board 748-24 serious education solutions through by board 748-24 Sharon Wells CTPa RFP Discover Ed TIPS 220802 2 and Renaissance Mayion for a combined amount of $558,967. So, Madam Secretary, after gathering input from staff and evaluating program usage reports and state assessment scores, administration is recommending a continuation of the curriculum that will be presented. With the presentation, we have Mr. Garza and Mr. Castillo. Thank you board members and superintendent Mr. Ramitz. Uh as mentioned the purchasing department is requesting approval to issue purchase orders through uh with curriculum curriculum associates in the amount of $239,1727.39. Serious Education Solutions in the amount of 53,340 Sharon Wells in the amount of 79,952. Discovery Ed in the amount of 95,415 and Renaissance in the amount of $91,132.78 in the combined amount of $558,967.17 as requested by curriculum and instruction
028department. These recommended vendors are awarded uh contracts with various cooperative agencies and are providing continuous services from from the previous fiscal year. And I have assistant superintendent Mr. Castillo here for additional information. Thank you, Mr. Garza. Good evening, Board of Trustees, Secretary Angor, Superintendent Ramirez. We are requesting a continuence of what we were approved to purchase in the last fiscal year. So, we start off by first with curriculum associates. Uh these are the math and reading digital and uh print resources that serve K through8 students for tier 1 and two instruction. I Ready is used for intervention at the elementary and middle school level. It is also used for the pre and post testing of students. The longitudinal data will provide us with the growth of each student and over time as a result of
029intervention and instruction. This will also be instrumental and instrumental tool for the TIA data collection. The pricing uh increase is attributed to the increased enrollment and site licenses. So we grew just enough to go from the 300 to 500 student range bracket to the 500 to 800 student range uh per campus. So for discovery ed, this is for the digital and print uh tier 1 science curriculum serving students kinder through 8th grade. The price increase is attributed to adding the middle school, sixth, seventh, and eighth grade science courses. So we added middle school with Sharon Wells. The price decrease with a math curriculum is attributed to the removal of the eighth grade math curriculum. As you know, we are 100% algebra for 8th grade. So, we are no longer purchasing the eighth grade math. With
030Renaissance, Renaissance is our digital library, so students can access books through their device. We are encouraging students to read more during the regular and intervention instructional classes. So, the price increase is due to the need for more student access across the district. We are also including the DAP campus as well. Our goal is to have our DAP students uh access a digital library when assigned. And finally, we have series educational solutions. This is a core supplemental program for elementary, middle school, and high school star intervention. It is used for tier 2 tutoring and star blitz. The price increase here is simply attributed to an increased consumer price index. What that means is that there's only a very slight uh increase in price because they went up. So it's a $300 increase. The digital and print
031materials remain the same for the from the previous year. We believe that the purchasing of these instructional materials will help with the upward trajectory and continued growth as seen here at Southside ISD. And we thank you for your time. Thank you, Mr. Castillo. Any questions? How do Mr. Ramirez, how how comfortable are you with this? I'm I'm very comfortable. uh what what has been used has led uh I I think with of course the execution of staff uh to the improved results and uh I think you know for the last uh 3 four years that we've been using uh this curriculum at each of the subject areas there's been an improvement if we compare the cohort from the prior year and in most cases even if we compare the grade level to the grade level
032and state assessments and and throughout the year. So staff have become very comfortable with the use of this curriculum and I think it would be a good idea for us to continue because we're only going to improve since the staff already are very familiar with the curriculum know how to uh use it. Uh and we continue with the training for those who may be new to the district but already counting on the staff that already have used it to continue with the the great execution that they've put into practice. Madame President, I make a motion to approve the following curriculum associates for for 239,127.39. Serious Education Solutions for 53,340, Sharon Wells for 79,952, Discover Ed for 95,415, and Renaissance my on for 91,132.78 for a combined total of 558 967.17. Is there a second? Second,
033Miss Silva, thank you. All in favor? Brenda Olivarez. Mary Belangarobas. Yes. Katie Farz. Yes. Margarita Mar Morales Garcia. Lisa Salazar. Yes. Mary Silva. Yes. Jesse Hernandez. Thank you. Thank you. Next item. discuss and consider approval to exercise the option to renew RFP 24-015 which was approved on 82024. The annual contract beginning September the 1st, 2025 through August 31st, 2026 with Kids Treehouse Pediatric Therapy for Speech Path Pathology Services for an estimated amount of 242,000. Ma Madame Secretary, we are requesting the approval of the board for one-year renewal of the kids treehouse pedi pediatric speech therapy. We have Mr. Garza and Dr. Selenas with a presentation. Thank you. As mentioned, the purchasing department did previously a advertise the request for qualifications, which is a formal solicitation uh for speech pathology services. And this is one of
034the vendors that we're requesting to uh exercise an option to extend for an additional fiscal year uh in the amount of uh 242,000 as requested by the special programs department. And I have uh Dr. Selenus here for additional information. Good evening. I'm happy to answer any questions you may have. Anyone? Miss Alazar, Dr. Selenus, I have a question. So, last year I think we were standing same place, right? Correct. Yes. So, um where are we this year? Are we hurting in the speech department? Are we I'll let you fill in everything. Sure. Absolutely. So, we still have the uh four positions for SLP. We did get lucky this year. We were able to get one applicant and we hired that that individual. Um so, now we're down to three vacancies in the area of speech
035language pathologists. Um those positions are, as you know, hard to fill. Um they're even harder to fill when you're trying to seek a on-site professional. Uh many of the uh SLPs like to work remotely. Uh we even contracted with some this this school year. There were some limitations that that we encountered. So we prefer um individuals who are on-site. Uh and this uh contractor Gree House offers on-site professionals contractors. Okay. So we're going to still keep working on that. Correct. Absolutely. Absolutely. Try to try to hire three three more. Yes, ma'am. And we we have been to professional conferences for speech. We attended Tisha in the spring and we we had a booth out there and we were out there trying to recruit. We got some bites. Um, a lot of them reaching out asking
036if we offer a hybrid model where they can work, you know, part-time from from home and part-time in person. Um, we weren't able to commit to some of those to get an application in. Um, but we were able to get some um, applicants for the uh, speech language pathologist assistance for the vacancies that we had there. Okay, good enough. Any other questions? Go ahead. Do you want to share with the board so they they they know that it also you you did the math and how much it would be to hire a full-time staff member as opposed to the contracted services. Sure. Um so we we are contracting with our our contracts for the next um academic year, the 2526 school year um for a total of 186 days with the contractor. Now if we
037had a Southside employee SLP, we we don't contracted. we uh have 27 days that we offer them work days. So we do we do reduce the amount of days that we offer to them to try to save that that expense there. Um so if we did if we calculated the full year um it would be 130,000 approximately for a contractor. Um on average if we hired a Southside employee for an SLP it would be between 100 to $15,000. That's including benefits. Um, so we are we are paying more for a contractor, but we're doing our very best to to uh limit those expenses that we're doing there. Okay. Thank you. Thank you. No other questions. Is there a motion? I'll make a motion to approve to renew the annual contract for kids treehouse pediatric therapy
038for speech pathology services for the amount not to exceed $242,000. I'll second. Okay. Miss Olivarees. Mary Bellanga Robas. Yes. Katie Farz. Yes. Margarita Morales Garcia. Lisa Salazar. Yes. Mary Silva. Yes. Jesse Hernandez. Thank you. Next item. discuss and consider approval to allow the superintendent to sign the engagement letter with the selected auditing firm and final finalize the estimated cost for the 202425 fisc year audit. Madam Secretary, administration is requesting uh to move forward with the engagement letter for the district's external auditor that who were selected by the board and we have Mr. Garza with the uh update. Yes sir. Uh thank you board members. As mentioned earlier the the purchase department advertised a request for qualification for prof professional services of auditing services. Uh we'd received three responses and we had interviews. One did not
039respond to that interview request. Uh did receive the individual score sheets. We tabulated those in the purchasing department and witnessed by a staff member. both signed resulting in Gors and Gonzalez as the highest ranked firm and we're requesting authority to negotiate with that firm. Any questions, Mr. Ramirez? Okay. Do we have a motion? I'll make a motion to allow the superintendent to sign the engagement letter with the selected auditing firm and finalize the estimated cost for the 2024 2025 fiscal year audit. Second, Miss Silva. Miss Olivarees. Mary Bellonger Robas. Yes. Katie Faras. Yes. Margarita Morales Garcia. Lisa Salazar. Abstain. Mary Silva. Yes. Jesse Ernnandez. Thank you. Okay. Next item. discuss and consider approval of the high school chiller options. Madam Secretary, there's a need for replacement of the high school chillers uh due to them
040already uh uh meeting their life expectancy. Uh we have Mr. Garz and Mr. Morial with a presentation. Thank you again. So, the purchasing department is requesting authority to purchase two 225 ton chillers for the high school in the amount of 4885,000 with heat transfer solutions and $96,364 for the installation with Acue Air Mechanical in the combined amount of 581,364 and the purchase of one 40tonon chiller for ACES in the amount of $73,500 with heat transfer solutions and $38,992 for installation with Acue Air Mechanical in the combined amount of 112,492 in the total combined amount of 693,586 through the byboard cooperative contracts as requested by the facilities department and I have Mr. Monreal here present for additional information. Good evening board of board of directors and Mr. Ramirez. Uh I wanted to come forward to ask
041you all to consider the purchase of three chillers. Uh two at the high school and one at the ASUS campus. Uh we have had experiences with those units and uh part of our replacement schedule. It is around that time that we start to consider the change outs. Uh we have we have had a few uh issues with those units uh as of a month ago. uh they are fully operational at this time. Both the three chillers are functioning at this time and we're asking that you all consider the replacement of those chillers. Uh it is something that we're recommending. Thank you. Any questions, Miss Alazar? So have a couple questions. So, who's going to be doing who's going to be responsible for doing the pre preventative maintenance piece on these after these are up and
042going? We have Mark Longoria who is our master technician. We have uh documentation that supports he has been with the district for 10 years and we have documentation that supports going back to that day. We have had chemical treatments in place for 10 chillers because we have 10 throughout the district and there's documentation. and it's a company that comes out and does chemical treatments. He also has a documentation to support from day one that he started preventative maintenance which means that they clean out the coils and they change out the filtration every 3 months. So there is documentation if the board uh would like to see that uh we do have those documents on hand. And the other question that I have is who will be checking on the on the status of the job
043completion with the AIA documents verifying job completion and the percentage that they're asking for the payment. That would be myself along with Mark Longoria, both of us. But we also must to be in compliance with TEA mandates, we need to hire an engineering firm to come and do what we call commission the unit. that that is part of the mandate that we have to follow. Is that cost intertwined with the number you're showing us or is that a different cost? I'm not I I would believe that there will be an additional cost that that the commissioning would take place. Do you recall how much that is more or less $3,500 per unit or total? Total the engineering services are just to confirm. What our technician would do is of course make sure that the workmanship
044is connected. There's part uh behind the scenes stuff technical which is our our controls that currently control them. They're going to be disconnected connected. That would be part of the verification of an engineer. Mark would verify as well. And then to make sure that everything is turnkey. This is a turnkey solution project excluding the 3,500 from the engineer. Any other questions? Missia, do we have a warranty on the Yes. Part of this part of the warranty that uh usually is out there, it's only 5 years on a compressor. Uh we have uh for since 2020 that we've been purchasing uh these units, we get 5year warranty on compressor, 5-year warranty with refrigerant and 5 years labor. Since we have installed some units in 2020, we have had some issues with power surges and modules have
045burned out and they're covered at 100%. And we have had those uh where the vendor comes out and turn keys the project again and makes it you know work workable again. One more question and this is kind of piggyback off of what Miss Salazar was saying but was there a reason the 3,000 wasn't included in the original cost? That wasn't part of what we had considered but knowing that we have to commission it that would have been a cost that we would have to incur. We we did not include it. Okay. Uh and I apologize for that. Thank you. Is there a motion? I'll make the motion to approve the high school chillers. Before I finish that statement though, can we add the 3,000 to that no cost? No. So, so it would be just
046a separate expense uh that we would incur. Um and and uh so it's just us doing it and and pay making that payment. Okay. Then I'll make the motion to approve. Okay. Second high school chiller options for 693,856 um for the high school. I'll second Brenda Levarez. Mary Bella Robas. Yes. Katie Faras. Yes. Margarita Morales. Garcia. Lisa Salazar. Yes. Mary Silva. Yes. Jesse Hernandez. Thank you. Thank you. Okay. We don't we don't need to go into into that. Okay. We will not be going into closed meeting. The time is the time is 6:47. Oh, I make the motion to adjurnn. You make a motion to adjurnn. No, I'll second. Okay. The time now is 6:47. Thank you. Good job. meeting is adjusted. Thanks,