Board Meeting - August 18, 2025

001All right, 6:00. It'll be a good one this year. We'll go ahead and get started. Uh, we'll start with the pledge of allegiance, Mr. Chapa, and then Mrs. Boon will read the board mission statement. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Honor the Texas flag. I pledge allegiance to thee, Texas. One state under God, one and indivisible. >> Thank you, sir. >> Board mission statement. Through high expectations and equitable opportunity, TMISD will focus on the whole child by providing a safe environment and high quality curriculum with diverse and enriching experiences. >> Thank you, Mayor. Any public comment? >> No, sir. >> All right. Moving to the first agenda item, which

002is recognitions. >> Mr. President, members of the board, uh you hired three assistant principles this year and I don't know if you've had an opportunity to meet them. So, um I've asked them to uh come tonight and introduce themselves and we'll um have Mr. Crabtree start off and then we'll have Miss Arius and then Miss Tyranny. >> Join me speech. So, I'd like everyone to uh to meet Miss Laura Beach with a V, like beach. That was how we all kind of got used to it. Uh, Miss Beach joins us from CCISD. Um, she g she gave me this really great bio, and I'm going to try to stick to some of the main points, but her main uh purpose in coming to TM Primary is to really help us establish a strong foundation in

003our students and really kick them off in the right direction for Tulsa Midway. She started her um her adult career has a in the dental field and then slowly found that edging towards education became a second and fifth grade teacher at Smith in CCISD. Then she became an instructional coach and part-time assistant principal at Grant Middle School which is warms my heart because we all start in elementary then we go up to admin in middle school and we come we find our way home one day back to elementary. Yeah. Um, Miss V wants to build strong foundations in in her career and really help our students thrive in TM. And I just want to say on a personal note, in just five weeks, she's already made lifelong connections with our staff and the students and

004she's done a fantastic job. So, we're really blessed to have her at TM Primary. >> Thank you. >> Awesome. >> Sure. What? No, I mean, it's been a journey. I started in the downfield assistant office manager because I just can't stay, you know, in one. I like to do all the things. So, um, moved on to instructional coaching. I knew, you know, I loved teaching, but I loved helping my team be successful. You know, they were all of the second graders who were all my kids. So, um, what else can I do? Took my admin courses and said, I want to be an instructional coach. I want to help that way. And then now here I am. So, I really appreciate the opportunity. Thank you. >> We're glad to have you. >> Welcome to the

005team. Welcome to >> and I just have to say she has the one trait every good administrator has and that's selflessness. >> It's not about her, it's about the kids. And every day you you can tell by her pace around the building. It's about kids first. So we're very very happy. >> Some of them think I'm Miss Peach. So if you hear it, I'm like you're very much welcome. >> And welcome. Thank you. So, Miss Arius is pinch hitting this evening for Miss Lucas, who's feeling a little under the weather. >> Oh, okay. So, good evening. I'm going to introduce Jessica Filamino. Um, she has 24 years in education. She is from CCISD. She's also worked in Flower Bluff. She graduated in 2003 from Texas A&M Corpus Christi with her bachelor's in interdisciplinary studies. Uh,

006then in 2007 with her mers in educational administration. Um, she has been a curriculum supervisor, an assistant principal for the last 19 years. She's certified in ESL, sped, early childhood, and administration. Uh, she's thankful and blessed to be a part of this amazing district, and she says she found her tribe. >> She tried. >> Try. >> Now it's your turn. Um, I am very, like I said in the the little blurby road, I feel very blessed to be here. Um, this is my 24th year in education and every year it gets better and every year I feel that we work hard for our kids just like Mr. Crabtree said and if we show up every day for our kids, that's that's the goal. That's what we need to do. So, um, I'm thankful to be

007here. I'm thankful to be a part of this wonderful district and I can't wait to do all the great things and show you, you know, how much I appreciate the opportunity number one and just being here with my tribe. >> And she passed the test today. She was a lunch duty short-handed. She did a great job. >> It was a lot. >> She did a great job. She's good. >> Welcome to the team. >> Good job. So, so let me let me share a little piece of information on Miss Riggs. So, uh, was it Thursday or Friday? It >> was Friday. >> It was Friday. A little short-handed. And so, I asked the administration team to to go to intermediate. We had 138 kids absent and over 20ome teachers. Uh, and so I said, um,

008uh, I asked the three of them to, uh, help out with lunch duty. >> And Miss Riggs doesn't, her background is not school. And, uh, she came back and she said that she didn't know what this meant. This meant this meant. >> I now know. >> So, tell tell them what the signals. So they were doing this and so I went up to the child and I'm like, "Are you okay?" "Yes." "Do you need something?" "Yes." I'm like, "How can I help you? What do you need?" And they're like, "I need to go to the restroom." So this means >> That's the restroom. >> Okay. >> This means they need water. >> And then if they just raise their hand, they probably need utensils. >> I didn't know that either. >> I learned you today.

009But there you are. All right, Miss Tyranny. >> My kids. >> Good evening. This is Dr. Barbara Gracus. Barbara joins us from CCISD and she's been with us for about a month now. So, she kind of got started about two weeks into the school year and has hit the ground running at a middle school. There was no time to stop >> and our codes are different at she were very very fortunate to have Barbara. She's been such an asset to our team. She's going to tell you about her background. She has a very very strong background in special education and she just as an AP came in has taken some great initiative um in learning her new role and learning what she's been in charge of. So we're very very fortunate to have her. But

010I'll let her explain her history. So, I have a doctorate in educational administration, but I have a master's degree in special education and a master's degree in rural sociology. And so, this is the culmination of everything getting to be here at TM. Um, I have been in education for more than 20 years. I love it. And I have been in special education leadership. That was where most of my experience came from. Although I was a part-time assistant principal and I ran the hospital schools. I don't know if y'all know we used to have hospital schools, three, two at the behavioral hospitals. There were two behavioral hospitals back then and one at Driscoll. We still have this the campus behavioral hospital. And so I um really want to be with students and make a difference for

011our students. We have a lot of students that have struggled since co but also just giving that positive affirmation that I think everybody can learn and everybody can succeed. And I want to say that the culture of TM is beautiful and I just I am so thankful to be here. >> Oh, I love it. >> Thank you. Welcome to the team. >> So, I think in in closing, thank you all for being here. >> Yes. >> Uh you you don't have to stay for the rest of the week. We have very long days. But but in in reflection of some of the things that we've moved forward with whether it's the bond or safety and security whatever um I I am most satisfied with the team that we've put together. There's all of these are

012administrators and with the exception of three, they're all new either to TM or their current position and and I'm so excited about uh putting that together and and moving forward. So, uh thank you all for being here. And again, in all seriousness, you've had a long day and you can you can go home. >> Good to meet you. >> Nice to meet you. Thank you. Thank you. >> Bye. >> Can I go home? >> Philip and Patrick go do lunch. Did he too? >> Philip Philip at one time uh had to substitute in a kindergarten classroom. And he's never going to be around children. >> Only numbers. >> One year they made everybody an advent. Wow. >> And then they reduced it to 10. And they reduced it to five the next year and then

013they stopped it. Thank God. >> I was not successful until I learned my niche was eighth grade computer science cuz those kids, they knew they had to finish their assignment before they could go play whatever computer game they wanted to play. So they did their work because they wanted So all right. The next item here is the budget presentation, budget update for fiscal year 2025 2026. Carol. >> All right. Uh going to look a little different, but you're going to hear a lot of the same things over and over again, but uh we're going to go through this. This is going to very much mirror what we're going to do next Monday. I wish we could wrap this up today, but I need one more week to finalize everything and get everything settled. Uh just

014basic information I show here at the end at the end of the year, especially for the budget hearing. You know, just kind of looking at our our three things. our uh our ADA, our enrollment, and our WA, which is they wait all our kids, special ed, all the programs. And so, um it's very difficult to read the little numbers there, but our enrollment is is still a little flat. We did have we did have higher uh snapshot last last October. Uh so, I'm using the same number for next year. Hopefully, that number will be a little higher uh and show that upward trend. Um ADA is still hanging in there. Uh and WA is still uh relatively dry. >> Philip, how many snapshot days do they have or is there just >> there's only one?

015Octo October end of it's usually the last uh the third third Friday or fourth Friday in October. That's snapshot day. It usually falls on an interession for us. So usually our snapshot date winds up being the Friday. If it falls on interession, it's always that Friday before uh the intercession. turned out to be our snapshot date, but the official date I think is the fourth Friday in October. >> Okay, >> which isn't a good day for us either. >> Uh this just shows uh property values uh the trend and the the space shows when we had the M&G property and we gave them the tax breaks. Our M our M values were lower because they got a tax break, but that ended last year. And then you'll see the slight uh reduction in uh the

016property values for this year. And then just looking at the proposed and current tax rates. The the M tax rate is not changing at all. Uh we're still at our tier one tax rate which is set by TEA. It didn't change because our values didn't really change that much. And then you see the definition of those are the extra 13 pennies, the gold and the copper pennies that we have because we had the TR back in 2010, but they've been compressed. They used to be 17 cents. Now they're 13. And so we're still going to have the same M rate of 7575. Like I said, I like it because it's easy to remember. But then there will be the there is the big increase in the INS rate. Uh and we'll talk about that later

017when we talk about meeting our bond payments for next year. So the total tax rates going up from about 95 cents to about 106. Uh this slide can't read it uh for some reason on the PowerPoint. This shows the ML rate for the last 10 years, but hopefully on your on your uh can >> thing you can see um we've been at 7575 for three years now. >> Uh since the state compressed us, we haven't been forced to compress anymore. Obviously, if our values keep going up, then we'll be compressed more, but uh they've been steady for the last two years. Uh once again, look at your chart. That's just the INS rate. Big jump this year, but that's to meet the the payments that we need to start having because we've been selling the

018bonds for the new um in the bond program that we're in. Uh then here's the total tax rate for the past 10 years. Uh back in 1617, we're back we were back at the max 140. Then we have been compressed and we're just going back up a little bit because of debt service. Uh this is in the paper. Um but this shows you know the average uh the tax effect on the average residence. They take the average market value of a residence and then the taxable value. And you can see even though the average market value has gone up a little, the average taxable value has gone down because that additional 40,000 uh homestead exemption that we're pretty sure will get approved in November. Uh and so uh then the total tax rate. And so

019then it's showing uh last year we had a even though last year there wasn't a change in the homestead, but last year the values went up. So the effect was increasing uh $155. This year with the decrease the average valued residents uh the TN taxes would drop $8742 but that's average and we have about 20 right at about 29 3 2900 3,000 uh home homesteads >> it's also incorporating the uh uh additional tax break that the ISD gives it also has the additional 20% local offer Okay, the general fund once again revenue factors uh TIA calculated the tax rate no change I'm always have to now I have to estimate current certified tax values from the controller uh that's always the the fun part and then uh using everything the same as 2425 on the

020ADA and using a collection rate of 98%. M >> and then just you know I got to got to got to tell you the good news and the bad news. You know reduction in tax collections will negatively affect state revenues. It's like it's one of those weird things. The poor we are especially if the controller values come in higher if we don't collect as much it affects us uh negatively on our state revenue. And then you know so the risk is if the controller values don't come in about the same ratio that they've been coming in um that's the only thing that can have a real good effect on us or adverse effect on us. Um, talking about really good House Bill 2, uh, where the where the new revenue, the big chunks where the

021new revenue is coming in, the basic aotment was increased slightly. So, that that's having an effect. But the big ones are regional insurance aotment, a little over a million dollars is what I'm estimating. Uh, basic cost aotment, uh, a little under 400,000. The big one, teacher retention aotment based upon the number of teachers that we're going to submit. And then uh the support staff retention aotment which is for everybody else that's not a teacher. So basically for local revenues property taxes I'm having them go down a little bit because our values did drop a little bit. So I've got that going down a little bit. Investment earnings are down because we don't have as much cash to invest. So uh even though rates haven't really dropped uh we have less to invest in the general

022fund. and then I did a slight increase on the the chapter 313 payment that we're going to get this year for two more years next year and the year after will be the last uh chapter 313 payments we get uh state revenues here's where the big increase is everything is compared to base budget so whatever we adopted last year we're uh I'm projecting $4.2 $2 million more in school uh funding and that that makes up that one slide. Most of that is from that one slide that I showed you and then the basic a lotment going up a little bit. Um there is because of that there is a slight decrease in what I estimated uh the recapture payment last year. It's a $40,000 decrease and then TRS on behalf has an increase. But one

023thing to note about TRS on behalf that is an offset. That's a number that I have to put on both sides. It doesn't affect the bottom line. Uh, I've increased revenue, but I've also had to increase expenses by the same amount. They they just wash out to zero. Um, and then like I said, if you look at the other sheet, you can see the details. I'm just talking about the changes that are happening. And the other sheet shows you uh where we started and all the changes. And then federal re federal revenues, I've reduced max shards because that program continues to uh decrease. And then here's the thing, the principles are here. So they're going to hear I apologize waiting till the last week. Uh came up to the number in order to meet meet

024our goal Chris. The number one goal was compensation. Make sure uh everybody was uh across the board raises. I behind that was the the uh the goal to have a balanced budget. So in order to do that I did everything first. Then I came back to the last thing to look at. Okay. What what can we do to uh uh so uh campus budgets, we're going to it's a 7% decrease campus local budgets. It's uh for all five campuses about $42,000. Uh that's pretty much relative to their to their enrollment. And then uh >> 42,000 is all of the campuses combined. >> That's their local but all five campuses combined. If you look on the sheet, you can see >> making sure it wasn't per campus. >> No, no, no. If you look on the

025sheet, you can see the individual impact for each campus. >> Okay. >> And then uh and then uh debt service already talked about this debt service went down. Uh that's because we paid off a maintenance tax note this year. So next year we only have one maintenance tax note that we're still paying off. And then uh I reduced and I misspelled copier. Um, >> okay. >> Uh, I um we we reduced we we had two uh printer copier contracts last year. We've only got one this year. So that's that's why we're able to reduce that. Overall department cuts. This kind of varies. Uh some of the departments have to be adjusted for fixed costs. Like if you look at the finance budget, yes, I have a big budget, but I have to pay for the

026audit. I have to pay for the appraisal district. I have to pay for the uh uh county to collect our taxes. I have to pay I pay for uh power school now Skyward and everything related to uh the system. So those costs are not changing. So some of the departments I back out the fix the fixed costs and it depends upon from 4% to 7% for the adjustments uh for the departments and it totals up to a little bit more than $100,000. And then now we get to payroll. Uh once again just talking about starting pays 54500 that's a $2,500 increase the teacher raises 3 4 and 8,000 depending upon experience and then the clerical and pair professionals they got 5% of the midpoint of their pay grade and then maintenance transportation got 3% of

027their midpoint plus 50 cents and that averages 5 to 7.3% and then obviously clerical pay they got 5% of the midpoint and then just to kind of from base salary increases is certified is up almost $1.4 million matching what you know close to what the state gave us. Clerical compar maintenance transportation stipens went down but that's because we rolled them into their and we took a lot of stipens that were just for having a position and rolled them into their salary. No one got reduced by the stipen. it just got put into another category uh for a total of over $1.5 million base budget increases in salaries. Uh and then here's here's a summary uh local revenues, state revenues, obviously local revenues which is primarily uh property taxes makes up almost 70% of the of

028the revenue. We only get 30% from the state, tiny tiny bit from federal. And then if you look at the the campus the campus programs the department programs and payroll and benefit payroll and benefits 78% of the expenditures but uh with all the number crunching and everything we've got a balanced budget. So um I'm doing two things at once right now. I'm reviewing this this year, you know, to see where this year is going to end up and so I can catch if I'm missing something like if there's some impact that I'm not budgeting for this year or that I'm over budgeting for, underbudgeting for this year, I want to catch that. So, I need to, you know, correct it. Um, so, um, if you I I on this fund balance right here, I'm hoping

029that the unencumbered general fund balance at the end of the year will be about 8.3. Uh that's about 2.3 months of operating expenses. Last year it was 1.4 months uh because of the deficit. I I'm pretty optimistic. I'm going to know here in the next week and I can I can update y'all next week. Once again, I apologize. I did not have time to get the July financials in today's meeting, but I'll have the July financials um at the meeting uh next week so you can you can see them. But the good thing is we've we've done I've gone through all the big payrolls. Um we've got two more bi-weekly payrolls that are going to hit this budget. Um but I think it's going to be real real close. Actual expenditures and actual revenues are

030going to be really really close to each other. And I I'm I'm hoping that you know I'm hoping for the best. It's going to be really really close. It's going to have very very minimal impact on the fund balance this year. >> And it was adopted at 2.6. six uh 2.5 and then I went up to 2.6 to pay for Skyward uh implementation. Uh but uh that is the uh that's the goal. >> Congrats. >> Talk a little bit about amendments. >> Oh yes, and one thing I do have to apologize. I will have next week I will have I will have amendments for the um just to kind of clean up the year and if I if I need to correct correct a a function or anything like that. Um and I do apologize

031I probably will not have those available. My goal is Friday I will deliver the budget to you that you're going to adopt and all the official stuff to adopt the tax rate and everything that will get delivered to you on Friday. Um but um the amendments, if I can get them to you on Friday, I will. I I guess if I get them over the weekend, I'll send them to you. But the amendments are just going to >> It's no additional cost. >> There's no there's no additional cost. And that's where I can show where where we were able to save funds where where we did have the the the funds that helped us reduce the 2.5 def million dollar deficit. >> Um >> only the board can approve moving money from functions. So that's

032what the amendments do >> and that's where I ask for that little blanket uh in case in case I miss a function by gives me an opportunity to fix it before before the audit gets done. Uh once again you know on on Monday you'll be the three funds that you legally adopt general fund and then now debt service total outstanding debt principle at the end of this year a little over 153 million because we've had two bond sales. We still have one more bond sale for the latest bond program. Schedule interest, principal interest payments a little over 11 million for next year. So, we're proposing the tax rate to be uh basically virtually 30 cents. Uh I'm estimating the fund balance in the debt service fund to be $3.4 million with the same collection rate

033estimate of 98%. Going back to the um INS rate, uh that will still be the second lowest INS rate in the region. Uh most of our neighbors uh have much higher INS rates than what TM does. >> Um and then just kind of summary, uh property taxes is obviously the biggest thing coming in. We do have a little bit uh we do have debt service funds that we invest. So that's interest income and then we do get some hold harmless money from the state and then if you take out the uh the debt service payments that we know we have uh it's I'm projecting a a surplus of 300,000 3.4 I'm projecting an estimated fund balance of 3.7 almost 3.8 at the end of next year. Awesome. >> Uh and then just some truth and

034calculations. Um, you'll see that in the paperwork. We have to adopt. We still have to talk about the the MCR rate is what the state gave us. And then we get to add our golden pennies to the our copper pennies to that. Uh, and then there's the voter approved tax rate. You'll see that. And then we have to do this worksheet for no new revenue tax rate. You'll see that. Um, the voter approved tax currently only affects the INS tax rate. Obviously, we can we can only tax what we need to collect for um and then of course you have to have an election if you want to raise your imino tax rate. You have to have a day your if you if you want to increase your t2 tax rate you can set a

035higher you know I should have fixed this but you know we were doing some defeasence we're not we're not planning on doing a defeasence but you are allowed to raise your INS rate if you want to do a defeasent which means basically pay off your debt early. Uh and then no new revenue tax rate. Uh that's just a calculation uh I have to do uh required by the state. Even though the controller, we're not like a city or a county. The state determines how much money we get. It's not based upon um just on our property values. >> Any questions? Patrick, I have a question on the operating expense. you mentioned it was like 2.3 hopefully for next year. >> Yes. >> Um and I'm glad to see that it's definitely better than this past

036year and um hopefully isn't it generally 3 months that they recommend? >> The recommended is 3 months. Yes. >> Yeah. So hopefully hopefully the following year we can get it up to three. >> Yes. Thank you. >> Any other questions? >> Great information. Yeah, it's good. >> Thank you, sir. [Music] >> That was presentation only. So, the next item here is uh discuss and consider the second reading of updates to policy FNCO. >> Mr. President, members of the board, this is the uh framework for the personal communication devices that will follow. Um, pretty self-explanatory, follows uh what the uh law um dictates us to do as an ISD. We do have some flexibility with uh these u this policy that will be communicated later on. Uh but this is second reading of update fnce local.

037Any questions? I have a question. It says uh prohibited use. Uh, I guess this that entire thing says while on school property, the students shall store any personal communication device in accordance with administrative regulations. Do we have do we currently have administrative regulations? >> Yeah, you're going to get that in the next agenda item. Okay. Yes. >> All right. Is it going to be more specific on not just the cell phone because I think the law states smart watches and also tablets. So it'll be more specific. Okay. >> I just don't want to not be specific. There's um the objective is to make a common sense and to try to not be as uh to to um uh not to be very clear with what they're allowed to bring and what they're no ambiguity. >>

038Perfect. >> Any other questions, comment? >> And now this will be discussed at the next meeting. No, it'll be discussed this meeting. Okay, >> Mr. President, members of the board, is the administration's recommendation that the board approve the revisions to TASBY policy FNC local as presented. >> Have a motion. >> Make that motion. Second you all those in favor >> 6. All right. Next agenda item here is discuss and consider first reading of board policy FNCA dress code policy for the 2025 2026 school year. >> So Mr. President, members of the board, the next two items, >> the dress code and the student code of conduct, particularly the student code of conduct, will be a little will um add some clarity to the cellular phone policy for you. So, at this time, we have Dr.

039Sham. >> Good evening. Members of the board. Um, so yes, for the um the dress code for the 2526, as of right now, there are absolutely no changes to the dress code policy, but this is like, you know, one of those um um items that we renew every year at the beginning of the year. So, basically, as you have in your board report, um we've kind of laid out the policy in the dress code for for our district for K through 12. So because there are no changes, we are just recommending that the board approve the 2526 school year dress code as it is. >> And this is a first reading. So this is not an action item. >> Can I ask a question clarif clarification question? So on the on the first page uh

040where it says shirts, the third bullet point says may not be oversized and or prevent the bottoms from showing which I'm not sure exactly what the bottoms are. And then on the second page uh with respect to pants, slacks, jeans, it's it references leggings, spandex worn may be worn so long as the length of the top reaches at or below the length of the fingertips while standing conflict with each other or no. >> Are you talking about the tops? >> Yeah. Well, that's what I'm assuming. tops really cuz sometimes you know like the girls they'll have like little you know their tops kind of cropping and so >> we ask them to to pull it down because we don't want to see the mid. >> Right. Sure. >> Um but for the leggings it's they're

041kind of like jeggings. It's like jeggings are appropriate but leggings are completely different. >> Um so as long as the shirt is long enough to cover >> the buttocks you're >> it's it's appropriate. We just don't want the leggings with the a little top. >> Okay. So >> I I guess I'm just confused as the where it says shirts, >> it says may not be oversized or prevent the bottoms from showing. So what what gohead? >> Do you want to elaborate on that? >> Sure. In other words, a kid who wears a small medium isn't wearing a triple XXL. >> Um so it's not they're not like swimming in the shirt. Has nothing really to do with the length of the shirt. It's more the the shirt. So, if you can imagine a young lady

042wearing um something that's or a young man wearing something that's 3XL when they bend over, it's you see >> right >> way too much. >> So, kind of asking on following up question. So, how does it go like for the cheerleaders like when it's a Friday, you know, game day and yet some of their skirts are well, not some their skirts are not within dress code. So, do you allow them to wear it during school hours or are they to wear something to cover up from >> it's the at the end of every dress code there is a a line that says at principal's discretion u it may be released. So, we do that for all of our athletes. Our volleyball uniforms are not dress code. Our basketball uniforms are not dress code. Uh even

043our football uniforms wouldn't be in in dress code. Um, with respect to our cheerleaders, we usually tell them if you're going to we're going to have a pep rally second period to where you're going to have to miss f first period to get dressed, you just come as you are. And if it's later in the day, then you're actually going to change. But that's at the discretion of the coach. Um, but for the most part, it is um the dress code you have is is kind of what we've done. Um, in the past, I'd say two or three years. Um but yes and we do allow students on pajama day to wear pajamas. Um you know and things of that nature as all of our dressup days are probably not in dress code. Um but

044that's the question. >> Any other clarifications? >> Again this is first reading. We'll bring this back I believe Monday. We're going to bring it back for second reading. Okay. >> So, any recommendations you can let us know. Okay. So, moving on to the um student code of conduct. Um for tonight again is the approval of the student code of conduct in which the board of trustee is required to adopt. Um, one major key update to the student code of conduct is the um, phone policy which is in detailed on page 11. Um, in addition to that, we've also included a handout that was um, collaboratively uh, created by um, our principles um, administrators. We've also had discussions um and so if you look at the handout this is what um they came >> this is

045the handout >> for the uh for the device violations and this is also was one of the uh when we talked about the um the proposed uh revisions for house bill 18 I mean 1481 which deals with the personal communication devices uh this is one where we have to adopt a written policy and so so that This included English student code of conduct, but also this was um more in detail of what the consequences would be if a student, you know, has breaks one of the violations for having their cell phone or smartwatch or just any type of personal communication device. >> We want it to be turned off. >> We want it to be in the backpack. And if it's not turned off and we see it, we're not going to send them to

046DAP on the first instance. We're going to be as common sense approach as we possibly can. And we're going to try to educate our kids and our parents along the way so that uh we can keep them in the classroom and follow the law. >> Uh a lot of our neighbors have taken a different approach. they're taking them up and um holding them to the end of the day. Um we have great kids. We have great kids. And I think if we educate them and our parents that um we can follow the law, we can maintain the instructional integrity of the classroom, which is the intent of the law, and we can keep kids from um being too attached to their cell phones, not ending up at DAP or suspended. >> I think I this

047is a lot of warnings, a lot of chances before it even gets taken away. >> Yes. So, um I I think that's great. Um we don't get that many chances in our home. So, um but with that being said, also I wouldn't want any teacher to be responsible or any administrator to be responsible for a thousand smartphone. Correct. >> So, um I I like the policy. I think y'all have done a great job. I think our principles uh did a wonderful job >> of um taking a little guidance from me and doing it to where um they're not chasing butterflies, >> right? >> And they're following policy in the law. Um and um we'll we'll we may have to come back, >> but this is what we want to start with. I had hoped that

048this was similar to something we would see when we saw this when we saw this in San Antonio. I held that was probably the most talked about topic at the conference was what are we going to do with the cell phones but >> uh this looks very well thought out. I appreciate the direction you said if if it doesn't work we come back and >> that's right and readjust but thank you. This >> I like it. I think they did. I think it's going to work too. And I think they have the common the parent hat on too, like okay, what would work for my own kid? And >> and none of these I mean even though that they're having these um these chances when they when the phone is picked up, it's and the

049parent has to come and pick it up. There's not going to be any type of fees or anything. >> That is one of the proposed revision that we do not charge. >> There's no charge. >> Perfect. That's perfect. I since we're on the subject, I know it's not actually our policy, but um specifically, but it has to do with the the law and everything that I have seen on social media has been teachers, it's working out great and teachers saying this is that the first two weeks of schools has been the best two weeks since co like just that it's awesome and kids are talking to each other and socializing. their heads are up and uh kids are learning in the classroom and teachers are being able to teach. So >> yes, I've heard a

050lot of good things about it. >> Yes. >> So focuses on instruction. So um it is our recommendation that the board of trustee uh approves the city code of conduct. >> Yes. >> I do have a question on page 11. >> Uhhuh. >> The code of conduct. >> Okay. >> Where it says possession of personal communication devices. The very first bullet says students shall not bring or use a personal communication device u on school property during school. >> Okay. Can you go um Chrissy, can you bring that >> on page 11? What >> I think we're trying to do. Yeah, because that means it can't be in their backpack >> and we can amend that. Um, >> you know, I saw that, but then I'm looking for something else that I saw that does give

051us flexibility there. >> And what we did, this is like the TASBY we're following just released this past July 2025. And so, um, but you're right. Um, >> bring or use, which one is it? >> It's the very first bullet. >> Says they can't even bring them on campus. And I don't think that's those on the line. >> Yeah, cuz we're telling them they can have them in their backpacks. >> That's a really good catch. >> Uhhuh. >> Uh we will bring this back on Monday. >> Okay. Right. Because there's options for school and we can um >> Yeah, we'll bring that we'll we'll table this till Monday. >> Okay. >> And then we'll we'll amend that bullet. >> Okay. >> Options. >> Yeah. I do know that was a lot of parents >> concerns

052is that we we want our kids to have in case something god forbid to have we want our kids to have access. >> Exactly. And we want to make sure that we're aligned as well with the policy and that this all makes >> Thank you. >> So Chrissy I add that from Monday. >> Yes sir. >> Okay. >> And I just had a question on the code of conduct. Can you tell me who is in in who's in charge of code of conduct and discipline on each campus? >> Okay. Like campus behavior coordinator >> for us. >> Okay. >> Every campus has behavior. >> Miss DLC for us. >> Say hold on. Middle school >> weather. Miss Deloserta at primary. >> Say that again. I didn't hear. >> Miss Deloserta at primary. >> So we've

053got deerta. Who's at intermediate? Jennese >> Filamino's at intermediate. >> Uh, Iris at ACC middle school. >> Chapa. >> Miss Choa and Miss Trees. >> Yes, sir. >> At high school. >> Okay. I was just wondering, I didn't know who they were at each campus. >> I appreciate that. >> Absolutely. >> All righty. So, go on to the next one. >> Yes. Uh number four is discuss and consider the first reading of TASBY update 125 video. >> Okay, this is first reading of TASBY update 125 local policy. There's five of them. Enjoy the video. [Music] policy recommendations included in update 125 presented by TASBY policy service. Update 125 covers several policies that address board operations such as election of board officers, creation of board committees, and formation of advisory committees. These board procedures are not

054impacted by legislative action, but since these committees are coming into more use, we have provided recommendations to clarify board actions regarding their creation. The revisions to the policies on partial credit, attendance for credit, and school safety transfers are recommended to better align with state rules and agency publications and the practices most common in districts. While not covered in this overview, many of the legal framework documents included in this update were affected by amendments to the Texas Administrative Code. If you wish to learn more about the changes to the legal framework, please review the explanatory notes included with your district's update 125 materials located in the local manual update section of policy online. Also, near the bottom of that section is the annotated legal framework update packet. This packet will show a redlinined version of the

055legal changes along with a brief explanation of the revisions. You should always review your district's customized update materials available in the local manual update section of policy online for specific policy recommendations. Please remember that the legal framework documents provide the legal context for key areas of district operations. They are not adopted by the board. If you are the district's policy contact, after the board acts on the local policies in update 125, don't forget to log into policy online and go to local manual updates to notify us of the board's action. Policy online makes it easy to keep track of updates and notify us when the board takes action on policies in an update. In BDAA local, a sentence at the beginning of the policy stating that the board may assign a district employee to provide

056clerical assistance is recommended for removal. As is the practice in most districts, the superintendent manages the assignment of staff and would determine the employee who would provide clerical support to the board. If your board's practice is for the vice president to automatically fill a vacancy created in the office of board president, new language is recommended to clarify that the vice president will serve in the role of board president until the board reorganizes and holds new officer elections. Substantial revisions are recommended to BDB local and those revisions coordinate with BDF local which is also included in this update. First, the policy subtopic name has been changed to board committees to better capture the content of the policy. The recommendations provide additional guidance to the board, informing committees and include text to address the dissolving of any

057board committee. Because this policy code is intended to address committees that are composed only of board members, the text addressing special committees is recommended for placement at BDF local. For most districts, BDF local is a new policy recommended for inclusion in your policy manual. For those that already had BDF local, revisions are recommended to the existing policy. The new policy language provides guidance on the formation of advisory committees composed of staff, parents, community members, or students. These committees could also include board members in a number less than a quorum. The remainder of the policy aligns with BDB local on board committees. The language addresses dissolving advisory committees and reporting committee recommendations to the board. In policy EI local, the minor change at partial credit is recommended to more accurately reflect that whether a student receives

058partial credit is based on the average of both halves of a two semester course rather than the combined grade. For example, if a student receives a grade of 70 in the first semester of a course and a 60 in the second semester, the overall average for the course is 65. Based on the policy language, the student would receive credit for the first semester and would need to retake the second semester of the course. This would be the practice in a district that has decided to award partial credit. In FDE local, bullying has been added to the list of offenses for which a district must gather data for purposes of the unsafe school choice option. According to the unsafe school choice option guidance handbook published by the Texas Education Agency, a student who is the victim

059of bullying is eligible for a school safety transfer. The revisions to FEC local are recommended to better align with practices that are common in most districts. The policy now authorizes the establishment of attendance committees rather than having committee membership appointed by the board at methods for regaining credit or awarding a final grade. The specific deadline for submitting a petition for credit or a final grade is recommended for deletion and replaced with a reference to administrative regulations. Lastly, at imposing conditions for awarding credit or a final grade, the revised text clarifies that the district is not required to assign seat time equivalent to the time the student has been absent. If your district's FFAC local includes provisions about medication for respiratory distress, commonly referred to as asthma medication, that policy is included in your update 125.

060The recommended revisions are prompted by the new rules adopted by the Department of State Health Services. The rules clarify what is addressed in the policies for those school districts that decide to maintain and administer unassigned medication for respiratory distress. For specific changes in the rule, please refer to the annotated legal framework update packet and review FFAC legal. That covers the local policies in update 125. We hope you find this overview helpful. Should you have any questions or want further clarification, please contact your assigned policy consultant and don't forget to notify us of board action on this update using policy online. >> So, Mr. President, members of the board, uh this is first reading only, no board action. If you do have any questions, uh communicate with me so we can get answers prior to the

061second reading which will be in September. All right. Next item on the agenda here is discuss and consider approval of the TMISD optional flex optional flexible school day program for the 2025 2026 school year. >> Dr. Shaw. >> Hey members of the board, this will be our second year that we've applied for the optional flexible school day program. Um last year we included the ACC in the high school. One change for this year is to remove the high school and just only include the ACC. Um the um the opportunities that come with this um optional flexible school day program is that it it provides um Iris at the ACC, those atrisisk students the opportunity to to um earn credit on those uh core class um courses courses as well as um like help them graduate.

062So attendance is flexible, the hours are also flexible. And so by offering this to our students, we are really helping those students be able to graduate on time. And so this is a process every year. Uh it's not guaranteed that you will be accepted or approved. Um so one of the first thing is it has to be on the board agenda as an item. The second thing there is an application that you have in your board uh your board book. So there was a process. So you had a series of questions that you had to answer like what is your time frame? When you when are you going to hold the hours for the ACC? It was going to be from 8 to 4 which you know we are providing that flexibility because of the

063day and then also during inter session is another opportunity for these students to come in and continue uh you know earning those credits so that they can graduate on time. It's a minimum of 45 minutes a day. As long as the student comes in for 45 minutes a day, clocks in and clocks out, we are receiving ADA for that student. Um, so like I said, this is for um it's for a ver a variety of um different students, but one of the main criteria for us is to target our atrisisk students. You can be an early college and still be able to participate in this type of program. But for us, our goal is to use it for our ACC students to help them graduate on time. And even if a student drops out, this

064is another opportunity that they have to come back and earn their high school diploma. So tonight we are asking that um you approve um the opportunity for us to submit the application and hopefully we will be you know um granted through TA that we can continue offering this program for our atrisisk students. >> Miss Chopper can you add any >> yes >> what ACC >> Thank you Mr. Niche for the opportunity of the board I want to make sure that it's clear that none of our students are just clocking in for 45 minutes. most of our students are not star ready and uh in addition to that they have a lot of credits they need to make up. So attendance and uh being there as much as they possibly can is critical. Uh the op

065the option uh of of that for ADA is of of importance to us and to the district to make sure that we are getting that. Uh but really our goal remains to make sure that our students are there um full day and getting the credit recovery that they need and being there Monday through Friday. So there are no specific options that are offered to the students. Monday through Friday all day is when they're expected to be there. >> Thank you. >> Okay. Any other questions? >> This really helps our kids who have jobs. >> It does. Yeah. maybe parents. >> It gives just provides some additional flexibility >> and the parents have to opt in. There's also a form once we get this approved. That form will go out to all of the students. If

066they're um 18, well then they're okay. But if they're under 18, it's a form that they have to um they have to approve that they want to be a part of this program. >> And what's the advantage of dropping the high school? You say you're going to drop the high school from request. >> Mainly the Compass Academy. >> Uh and they've been um doing uh the regular attendance second period and that's been successful with them as well. [Music] >> Okay. Any questions? >> Mr. President, members of the board, it is the administration's recommendation that the board approve the TOSA Midway ISD optional flexible school day program for the 2025 2026 school year as presented. >> Motion that I move that we approve the uh the optional flexible school day program for the 202526 school year.

067>> I'll second that. Second. >> All those in favor? 60. >> All right. Next agenda item here is public notice federal grants application. >> Miss Aries. >> Okay. Good evening. This is a housekeepingformational item. Um so in accordance with state and federal compliance requirements, TMISD is uh is required to publicly uh notify you of federal grants that we are applying for for this school year. As you can see uh on the attachment you will see the uh the amounts our pre-planning amounts and you'll notice you've got title one part a which is to improve academic achievement for students and we have our special education consolidated grant which is to help uh provide resources to support students with disabilities and then we have the Perkins which deals specifically with uh career and technical education programs. These

068grants are vital. Uh they ensure equitable opportunities and uh provide strong educational outcomes for every student. Keep in mind these amounts are preliminary and they're just subject to change once we get uh final allocations, but we are required to notify you of the grants that we are applying for. So it's a yearly requirement. >> All righty. And that checks that box. >> I like grants. >> All right. Next item here is discuss and consider 2025 through 2027 bank depository contract renewal. >> Mr. Carol, >> yes. For the new board members, uh the state requires us to go out for we have a procurement process uh for bank uh to pick the bank that we deposit our our funds in, the local bank that we deposit our funds in. We did that four years ago when

069the time was up. We selected Prosperity Bank and what they allow us to do is that's they're always for two-year terms and they also allow you to extend it three times. So what we're asking tonight, we've been with Prosperity for the last four years, so we're asking to extend it two more years. So this will be the second extension uh for two more years. Uh we have a good relationship with Prosperity. They take care of us. Uh just a note for our new board members, there's only one bank within lo located within our school district that can even offer us and they never they never uh choose to put in a proposal. So even though Prosperity is technically not in our district, it's right down the road. Uh it is pretty convenient and we just

070need to keep uh sign them up for two more years. >> Pay to change. It's a paid to change checking accounts. >> They have a branch right here on >> Yeah, it's right across from the HB. That's the That's the branch we use. >> Okay. >> Uh right across from the HB in another district we shall not name. >> Bill, what happens after the third extension? We have to go >> then I have to go I have to ask for proposals again uh from banks and we'll have to review them. Uh >> prosperity also >> they they hopefully they they'll submit but this is for two more years and I can extend it one more year. So uh one more extension. So hopefully we'll have them for the next four years. So at the at

071the end of the next four years, we'd have to go out for proposals. Again, uh a good thing is they don't uh just for the new board members, they pay us a little bit of interest. Uh but they don't charge us any fees. Uh we have to buy our checks, but a lot of banks a lot a lot of even for uh school districts, they um they they charge you a 0 for every transaction, every deposit, every check you write, every deposit, every transaction. We have zero transaction fees. Saves us thousands and thousands of dollars. Um they pay us a little bit of interest, but most of our money is invested in the pools and other things where we make higher interest rates, but we really just use them to run our uh we have

072two we have two accounts. We have a general fund account and we have a check a payroll account. So let's renew them for two more years. >> All right. Any questions? [Music] >> Mr. President, members of the board, it is the administration's recommendation that the board approve the depository contract for funds for the period of September 1, 2025 through August 31st, 2027 as presented. >> We have a motion, Mr. Boon. I'll make a motion that approve the depository contract for funds for the period of September 1st, 2025 through August 31st, 2027. I'll second that, >> Mr. Chop. Second. All those move in favor. Carry 60. >> All right. Next item on our list here is construction update. >> Mr. President, members of the board, we'll have a land update in an executive session next Monday,

073but excluding that, Mr. Hernandez. >> Good evening. Uh before you have a little packet with the pictures, and we'll just go through this, get you an update real quick. The first picture you're looking at is the uh mechanical room for the auditorium. Uh that big structure will house the HVAC unit that's going to condition the natitorium. Um they've already uh by October uh they should brick it up and start enclosing it. They'll have a large rollup door to get the uh the air unit in there. So late November this this part of it should be complete. as a a frame of reference for a later point. If you look at the first picture on the lower left hand side by underneath a tree, you see some orange fencing. Uh that's where we're going to be

074excavating tomorrow to look for a sewer break that's messing up the tennis courts. Just to give you a frame of reference. >> All right. >> Do you think that was caused by construction? >> We will find out tomorrow. If it's pushed down, then it was construction. If it's separated, it's just the dry dirt. So, they're going to take pictures when we look tomorrow. But yes, it's a possibility that the heaven equipment that was drilling the peers for this structure may have damaged it. Second photo is an auditorium also. Uh that's where the uh the brick ties were failing. So all that's exposed. It's already been cleaned up. It's prepped. They've got the metal work. And October you should see that the new brick has already been ordered. Color selection. Everything's done. And the midocctober you

075should see the brick going back up. Um, third picture shows you the interior of the natiatorum. You can see that everything's been chipped out, removed. Uh, pretty much all the demolition is complete. It It's getting ready. You see a little bit of water from the rain that we had last week. That's what's coming in through there. They got that pumped out this afternoon. Um, the next >> the bulkhead's gone. >> The bulkhead is gone. And if you flip to the next picture, the white, you kind of see a little white strip right there where the bulkhead used to be. So, they're going to cut that out. Uh then they'll put some port beams in the bottom and then they'll brick it off with or block it off with the wall, make a concrete retainer, and

076that's going to be additional surge water for the natatorium, but you'll be able to walk on top of it and everything. So, no, >> the water you said was from where? >> The rain. It's coming in through the roof. um on >> that's part of I guess that's where I was headed. We're fixing that, right? >> Yes. >> Well, it came from with the one skylight that they removed. They've got it covered with plywood, but still ring water came in. >> All right. Uh on that same picture where we're still looking at uh you can kind of uh where you see the the white part, you see the large white box to the right hand side in front of that uh scissor lift. That's the pool heater. U most of the components have already arrived.

077When you flip to the next picture, that's actually the filter room. Um the pool heater will go in there to the right hand side uh where the three little uh concrete pads are. That's where the uh sand filter will go uh for the filter room. The room's already been painted and prepped and it's just they'll start installing the equipment here shortly. Then the final picture of the nitorium just kind of shows you the the sky the the ceiling. You can see all the joist and everything. It's all those metal panels. U the metals have all been approved and everything and it's going into fabrication. Uh unfortunately, they're going to have to replace the roof and get all that uh replaced in before they start doing any of the finishing work inside the pool or on

078the deck because they don't want to drop something and damage it and then have to repair it. So hopefully the uh the roofing part will be done uh late December and that'll give them a January, February, and about mid-March to finish all the other surfaces. Any questions about the Nitorium? >> Just excited about it. >> It's going to be beautiful. It's uh neat to see it kind of all stripped down to the bare minimum. >> Did the heater work in the before construction? >> No, it was we had it band-aid together and that's all the issues that we had for the last swim. >> So cold for >> um the next is the the CTE building and got up on the roof this morning, took all these pictures this morning so you would have the

079uh the latest information. Uh you can see all the peers for the CTE building. Uh in the notes I put that it was going to be complete next week. That is incorrect. They had to pull the uh the team the pier drilling team and move to another site and they're going to come back. Our delay is on the bottom left of this picture. There's a fiber line AT&T fiber line that runs in that provides the phone lines for the uh for the entire high school. >> Of course it does. It is right on where four peers need to go. So, we're working with AT&T with Rosie AT&T to get that fiber line relocated. There's also a copper line, but that's antiquated. So, we're going to use upgrade to digital devices for the fire panels in

080the elevator. So, we just got to get that fiber line relocated. It's not going to delay the project at all. They're going to continue. What you're going to see next is they're going to come in. They're going to, they call it a mud slab, but it's actually concrete and it's the bottom so that when they build a building, there's going to be a crawl space underneath and we'll actually be crawling on concrete and not dirt. >> So, it's not delaying that. You're going to start seeing that going up. Uh once they get the slab on, then they'll start with the the the uh the floor of it and the the peers and the joist will start going up. So, by mid to late October, you should see um the building starting to rise and go

081up. >> Cool. Thank you. >> By mid to late October. >> Okay. >> Um you may have seen like a long time just to get these peers done, but there was a lot of work before doing the peers. There the uh there was the fire line that serves the building, the the pressure fire lines had to be rerouted around the job site and the sewer lines had to be relocated. Of course, the the AT&T line that we thought was going to stay there didn't. So, we're relocating that, too. So, there's been quite a work bit of work done to get to this point. It's just now it's you you're starting to see uh some momentum. Um last page just kind of shows you the the cranes and everything still on on track to be complete

082um around uh se October uh September 2026. Um so everything's still on track for this one. Flip over to the next page. Uh you see that's our our carrier chiller that was put in in 2008. uh it is still good and still runs. Uh the problem is it's about half the size of what it needs to be to cool the new building. So that's why we're replacing that one. It's the older of the two. In the background, you can see the Dykin chiller. Uh what's funny is they're both the exact same capacity with the carrier chiller because it's older is about double the size >> of the uh chiller. >> Um flip pages. You see the old switch gear. All that's gonna be have to be replaced to accommodate the new electrical load for the

083new uh chiller. >> So, what's gonna happen with this chiller? If you say if you're saying it's still good and >> it it's scrap, they'll they'll take it out and it's just it goes as scrap. >> Okay. >> In fact, we were commenting at the last meeting about it what to do with that. I was like giant barbecue rather. >> Okay. >> No, it's just the the warranty. They wouldn't warranty it or anything like that. The cost of reinstalling, you might as well install a newer one that's more modern >> versus a 2008. >> Um the next picture you see our our brand new chiller. It's all packaged up. That's a 750 ton chiller and we're storing it in the vocational building. It's all wrapped up and ready to go. So, it's on site. Next

084picture over you see the the switch gears. Uh they're already here and on site. These were the two items that thought we thought might delay the project, but they're here. the these are the long lead items, so we're good. >> That's smaller, huh, than the other one? >> Um, flip over to the next page and just kind of showing some of the roof structure. Those large boxes that you see on the roof, those are the air handlers, that'll be getting replaced. And then all the piping that you uh you see going around. Not all of it's going to get replaced. There'll be new piping carrying the water to the CTE building. And then they did cameras uh work through all the pipes and identified which areas need to be replaced be replaced. What I'd like

085you to take note is there's some roof the little kind of little walls that you see still protruding out. That's where the original pipe work uh when the chiller was installed was used and those are anchored all the way down into the joist of the roof. We're going to attempt to reuse as many of those as we can to get better support when we run the new chiller lines. >> What's the So all this piping is insulated? >> Yes. >> And it's heat traced I guess. Or is it not heat traced? >> It's not heat traced. So what's the reason for insulating it? >> Well, well, it's all the that's all the chilled water. So you want to keep the temperature of the water down. >> I mean, you want to maintain the temperature of

086the water because it circulates through. >> It's a chilled water. It's the cold water for the thing. That's we the chiller plant, the chiller chills the water and then it's piped to these air handlers and it runs like a radiator and then the fan. >> Yeah, I I get that. But usually when you have insulated pipe, it's to protect people from temperature or you have it heat traced to keep. So sometimes you have to worry about insulated pipe like that, corrosion under the insulation, right? You get leaks, you get water under, you have corrosion issue, but we haven't seen any of that. >> Very little and minimum. It's mainly at the valves where there's it's exposed a little bit and all the valves are getting replaced on that those units. >> Okay. Um the next

087page over it's uh showing you the roof pipe that's really close to the roof deck. Uh once we complete the the chiller that that we're in desperate need of a new roof at the high school and to meet the new compliance uh you actually have to increase the R value the insulation value of the roof to be uh code compliant and it's going to increase the the roof thickness by about 8 to 10 in. And as you can clearly see in that picture we don't have 8 to 10 in. So, in this process of redoing the chiller pipe, we're elevating it in preparations for the uh the new roof. >> That's good. >> Okay. >> Um >> Sorry, I didn't mean to interrupt you, but do we have plans on replacing that roof? >> Yes,

088that's one of our projects. As soon as we get done with this, we just didn't want to damage it. And it's it's a very complex job that you wouldn't want to award it to a chiller, an HVAC company, right? Um, so we're going to do the HVAC first and then we'll come and do the ro the roof. >> But in preparation, the uh curb adapters, everything we're uh modifying for the new roof, we're anticipating for and it's Bill Wilson that's doing it. So it it should be a seamless job. >> The schedule for the uh the chiller and all the the chiller replacement is that we have September interession coming up. The goal is to disconnect the chiller plant right now. Uh install a temporary chiller and get that running. During then the the period

089between October or September intercession and October intercession, they're going to take the chiller plant. They'll remove the old uh the carrier chiller out. They'll take out the old switch gear. They'll pour the new concrete pads for everything, get it all installed, and if fingers crossed if everything goes right, uh October intercession, we'll get off the temporary chiller and get back on that chiller. Uh once we do that, the air handlers are scheduled to arrive in late October. Those big boxes on the roof, they'll start craning those and individually changing those out. The goal is to change out as many as we can during the Thanksgiving break and the Christmas break. That way there's no interruption to the school day. Um that being said, if everything runs on schedule, we uh that we should be completed

090with that HVAC project in March of uh 2026. Um on to any questions about the high school, the primary HVAC, uh we're substantially complete there. All the units have been replaced. Uh we finally got the uh HVAC controls uh turned over to us last week. So we now see the temperatures on the classroom. We can do a lot of troubleshooting from our our computers. >> Um we've had a number of issues with the air conditioning and Mr. Crabtree is here to attest. It's been power related issues. The new equipment as you go, it's more advanced, has a lot more electronics in it, and our power, the power coming into the campus is not at a steady rate. There's we've been uh logging it with the A and the uh Linux uh reps have come out

091and logged it and we're losing so much power uh in one of the legs that it's causing failures. We've uh burnt up two compressor motors already. And uh the way we have it set up now to save the units is if there's a power shut down, it it kills the unit and we have to manually go up there and restart the unit. But that's easier to do with controls because now I can for my computer I can see if I need to get up there quickly and reset a computer. We've been working with a uh if you've seen all the tree trimming that's going along power lines around here, that's directly because of us. They're cutting every tree between Rand Morgan and the uh the the Clarkwood substation on Leopard and the primary trying to

092get that. They've replaced a number of capacitors, ground lugs, everything. They're they're trying to troubleshoot. It's no we we tested everything on our end and it's not us. It's a we just got to get fixed. >> So, the damaged compressors, the money is that >> it's all covered under warrant. It's all covered under warranty. But Lennux is starting to b that we need to do something because they're not we're not gonna replace these under warranty forever. >> Man, there's no telling how long that's probably been happening. >> It's Well, it it's the power issues been a while, but now, like I said, with the new equipment, it's very noticeable. The very our very first experience with it was the unit over the finance office. I don't not sure if you're aware, but that was a

093nightmare. Uh we we had all sorts of problems with it. It was power related. A came out, changed out the transformer, changed out some of the wiring and everything. And after they did that, we haven't had any issues with it. >> I don't see it. >> All right. >> Since we're on HVAC, real quick, the one I never hear about is the one for this gym at this school here. >> Basketball season's coming and volleyball. >> Yes, >> that that's the worst AC. Do we have plans to do anything? >> So, that'll be one of the phases when we come back. There's quite a bit of work that needs to do at the middle school. Uh there's a number of units that need to be replaced. That design um the o the way the the

094first big issue is the door opening. Uh when you open it up to get the crowd in, it draws all the air out and it takes almost 2 hours for it to get back down to temperature. So we actually kind of need to make a little vestibule there to where it puts a air buffer between the door so everything doesn't get pulled out. Uh then the the sock design uh it works uh but I don't think it was laid out correctly. But yes, u the tonnage for square footage is correct. Okay. And then the uh I don't know if they compensated for the in lack of insulation the dome, but yes, it it's it's been a problem. >> In fairness to Patrick, what I've done is I've put the brakes on his projects until I

095get a guaranteed maximum price for the junior high and how much we're going to pay for the land. And then once we get that squared away, then we'll know exactly how much money we have for roofing of the other campuses and the HVAC. What I don't want to do is spend that and then we come up short for the junior high. >> Good idea. >> The door draw is definitely >> we said in a tournament and as soon as you open the door just sucked everything. >> There's no way to redirect the traffic when you bring them in. >> Well, we we've tried it. I mean, it's just difficult. you like coming in through the cafeteria was the ideal situation. >> Come in that way and that way that it's not pulling the air out

096of the gym. >> And >> just something to think about cuz >> it's definitely a weight loss gym. >> Did it work when you try to redirect their traffic? >> It does, but for most events, they don't want to go that way. They want to come straight into the door. So, it's just >> lock it. >> See? Sorry. It's locked. >> But we'll correct it. Um any question more questions about HVAC or primary HVAC? Uh next is safety and security. Uh the vestables vestibules and doors are substantially complete. Uh we're not completely done with all the work tomorrow. Tomorrow we have our weekly meeting with Sergio. The next step is to start working on graphics to design them to help spruce up the look at the entrance to all the campuses. We'll be working on

097that. We're also still having issues with doors. Uh we're getting very close to telling the contractor that they're going to have to replace all the glass doors at the fronts of the campuses. Mr. uh Crabtree can tell you that we've had uh problem after problem and we've documented it with the glass doors. They just they're not working like they should. So we're we're pretty close to getting those replaced. Um key scan is on board. Uh we're still missing a couple of doors. Uh there's a little bit of cleanup work on cameras, key scan, um and access controls, door controls that I still need to work on. Um finalize. I will probably walk the campus during inter session, get with the uh principles and see what the areas we're lacking and come up with get one

098final quote from NCS to get all that equipment installed and finished up. Uh so far just very pleased with the access cards. They're working great at the A barn. uh getting all those that that's probably getting the heaviest usage of all the Keyand system right now is the Amar and it's working great. >> Um >> we definitely need to make sure that we stay on top of things that aren't right and making sure that we hold people responsible to fix them. >> Yes, we got >> why make sure things work. >> Why are the glass doors giving you problems? >> It's the mechanism. So, it has a upper and lower release. And on the install, um there's the number of things that I I I personally think they did wrong. For the lower pin, they

099they kind of grind it. They instead of actually fixing the problem, they started grinding on it and it made it kind of loose. Uh and then it's the hardware is just not retracting from the top, it gets locked on the top and no matter how hard you hit the panic button, it won't release. I mean, you can >> You got littles down there. Yeah, >> it's it's a mess. So, we we'll definitely get it fixed, though. We're not going to let them off the hook. >> Yeah. Good. >> All right. The last two issues I've got are the tennis court issues. Um we've had some problems with the sewage back out there over the summer. We we dug out some dirt and some tennis balls. We got all that cleaned out. We thought we had

100it fixed. Uh then we had another event um that was made aware of and and same issue. Uh we had sewage back up. Uh had the guys come out here with the cameras and everything. They found a sewer break. uh and they replaced they repaired it and then uh I get a lovely call on on Saturday morning from Mr. Van Matri and it wasn't good. Uh the big issue out there. We had the company out there trying to jet it, clean it. They couldn't do anything. They were out there to about 3:30. Uh came back this morning with the camera and everything. They found another substantial break that they'll start digging up tomorrow. >> Uh hopefully that's it. Again, I once they dig it up and they expose it, depending on how it's collapsed, if

101it's from the top, then it may have been the weight of equipment. Uh if it's just separated out, it's just the the drought that that separate. We'll find out. >> So, what let's let's just say in the in the interim or there can is there something we >> So, for for tomorrow, yes, >> tomorrow we have a meet. So, I I can't guarantee they'll fix the sewer line in time. So we were having portaotties delivered tomorrow uh sometime between 9ine and two. >> Yeah. >> One positive thing uh that happened Saturday regarding the drain was uh our kids. Uh, so I'm um transitioning from cross country to tennis and uh four or five of them come running to me and they're telling me about the the sewage and um they're so proud of their school

102that they don't want anybody to see it. Mhm. >> And that just touched me that here um some schools are fighting graffiti and and tearing stuff up and here we've got kids primarily that are worried about something that may cause their school embarrassment. That says a lot about TEM. >> Well, we had the cross country meet going on and tennis schools here with the tennis. So, those those restrooms were being >> very much used. It was a big cross country meet, too. >> And uh I I failed to mention to you I I was in the dome yesterday and um went to the restroom in the baseball locker room and I noticed that when you flushed it bubbled up. >> Is there is there any um relationship between those restrooms and the tennis or could

103it be two separate issues? >> It's two two separate issues. >> Okay. And the dome is uh tied into a sewer line that goes around the back through the practice field. And I'll have the guys check it out. Last time we found a a t-shirt in the >> Okay. Cuz I thought, well, wait a minute here now. >> Yeah. Something's not right. >> Cuz I know at home when it does that, >> I have to call somebody. >> We'll get the guys to look. >> Thank you. >> All right. And then finally is an update on the football scoreboard video board. We took a lightning strike. Uh it damaged the there. It's one big board, but the lower half is a uh electromemech and that shows the score the the uh timeouts and everything that's

104left and controls the 30 secondond clocks on the field. Uh that took out several power supplies and uh controller boards. Those parts have arrived. I'm just waiting on a company from Kingsville is uh their authorized repair center and they'll come out and install those parts hopefully this week. Uh the video board, not so much good news. Uh Insane Impact sent out their their guy. Uh he replaced a couple of power supplies that were were fried, a couple of circuit boards, but we're still not having any luck with that. So Insane Impact is sending a higher level tech uh to come look at the boards to see what what's going on. Uh again, hopefully they'll arrive this week. The I told them the drop date drop dead date dead deadline was uh the August 31st. Uh

105we'll get a little bit of cushion before the last first football game, but uh this is just it it took out a lot. >> Wow. >> So, is our scoreboard under warranty or some or does it do we have insurance on it? Like for example, a lightning strike does or does that have to come out of our budget? the uh we're the >> Who's paying for it basically? >> Well, unfortunately, we're paying for a little bit, but I'm trying to get some of it back. Uh the the insane impact, they're they're taking care of all that because they're the ones that actually install the entire board. Electrocheck, when they did the installation, they failed to install a ground rod. U they're they're claiming that the base was is the ground, which is not correct because

106of the the paint that protects it doesn't allow it to touch the the ground. Mhm. >> Um, so right now to get the parts for the electromemech part, I had to they uh it was covered under 5-year warranty, but since there's no ground wire, we were supposed to absorb the whole cost. I was able to get them to cut sell get us the parts at half price uh with assurance that I was going to get that and hopefully get reimbursed uh once we get the the proper grounding. That being said, in a lightning strike, the the last tech for insane impact said that having a ground wire probably wouldn't have made any difference in this, but at least it would have covered the warranty part of it. It would have still fried everything that that

107got. >> So, are we having that put in now? >> Yes. As soon as the same impact, there's going to be a ground rod and and two wires running up to the prop locations. >> Okay. I would sure hope so. Is that it? >> Any questions? >> All right, I got to rewind here because I forgot to read the resolution on the one before this. >> It's uh item seven. >> Item seven, >> bank depository contract renewal. >> All right. No. Board resolution extending depository contract for funds of independent school districts under Texas Education Code Chapter 45 subchapter G school district depositories resolved by the Tlosa Midway ISD board of trustees that Prosperity Bank located at Newasis County State of Texas being a bank as defined in section 45.201 201 of the Texas Education Code

108and Tlosa Midway CDN 178-912 agree to extend this depository contract pursuant to Texas Education Code 45.205 for an additional 2-year term from September 1, 2025 through August 31, 2027 under the Texas Education Code section 45.202B 202B, a school district and the district's depository bank may agree to extend a depository contract for three additional two-year terms. The extension constitutes the party's second two-year term. Furthermore, under Texas Education Code 445.205C, the contract term and any extension must coincide with the school district's fiscal year. Agreed and accepted on behalf of Tlosa Midway ISD on this. What is this day? >> 18th day of August 2025. >> That's it, right? >> Yes, sir. >> All right. We'll move on to the uh next uh item here is discuss and consider approval of consent agendaformational items. First item is check

109payment register. Second item is tax collection report. >> Next item is enrollment report. >> An increase in enrollment quite a bit. >> And the last item is regular and special called board meeting minutes. >> Mr. President, members of the board, it is the administration's recommendation that the board approve the consent agendum items as presented. A motion second. All those in favor carry 6. All right. Next item here is close session. The board will convene in closed meeting as authorized by the Texas Open Meetings Act to discuss items allowed by the Texas Government Code, chapter 551, 071 through 076, 082, 0821, 083, and 084. Anybody need a break? >> I do. >> You'll take a break. Uh, you want to do seven minutes? We'll be back at 7:35. We'll come back. Seven minutes. Perfect. All right.

110returning from close meeting action resulting from closed meeting or close session deliberation. Mr. President, members of the board, is is it is the administration's recommendation that the board of trustees issue an educator dual probationary contract for the 2025 2026 school year as presented. >> Motion, Mr. Ch. >> I move that we uh issue an education dual probationary contract for the 202526 school year as presented. >> Second. One second. Leo. All those in favor carry 60. All right. The next item here is it is recommended that the board of trustees issue a a superintendent term contract as presented to Steve Van Matri. >> I'll make that motion. >> Okay. Makes a motion. Second. I'll second. Leo second. All those in favor carry 6. Thank you. >> Thank you, sir. Thank you. All right. Next, uh we

111have future meetings. August 25th, 2025, uh special board meeting. And then we have adjournment. Do we have a motion to >> Let me let me ask a question because that's one of the most important board meetings of the year. Is anyone not going I know you're not going to be here. >> I will not be here on on >> Okay. So, we'll have four. >> Are you here? >> I should be. >> Okay. >> Unless I get a call. That's a toss up for him. >> That's a toss up for him. >> I'll test you. >> He just never know. He never knows. >> Unless I get a phone call, I should. >> Yeah. What What What are the options? >> I don't have any. >> We don't have any because of the paper. >>

112Yeah. >> Correct. >> Okay. Uh I've noticed at least one school district Skype Skype >> and they can't vote. Uh Uh well, let's play it by ear and see. Uh uh we're not going to cancel school if we can't don't have a quorum on the 25th. What we'll do is we'll just put the ad in the paper and kick the can down the road and um we'll pass the budget when and set tax rate when we do that. How's that? >> Well, we'll try to make it for sure. >> Yes. Yeah. >> Yeah. We'll have a plan B. >> Okay. All right. Now we could Do we have a motion to adjurnn? >> I make that motion to adjourn the meeting. >> A second. >> Why don't I make you laugh? >> I'll second. >>

113Mr. Chuck. All those in favor. >> Do we have the same two that make the motions every time? >> A tradition. >> I'm here every time. You think I would? >> I would. >> Oh, we need these folders. >> All right. >> Thank you everyone. Thanks.