001So, we have a quorum established. We'll go ahead and start. Marty. Hey, Marty. >> Hey. Sorry. >> That's right. You're right on time. >> We'll go ahead and uh start the meeting with the uh pledge of allegiance and then Kim will read the board statement. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Honor flag. I pledge algiance to the Texas one state one and indivisible. The board mission statement. Through high expectations and equitable opportunity, TMISD will focus on the whole child by providing a safe environment and high quality curriculum with diverse and and enriching experiences. >> All righty. Do we have any public comment? >> No, sir. >> All right. So,
002we'll jump into the meeting here. We'll start with the budget presentation. Mr. President, members of the board, we have two new additions to um the uh board. We have the um uh chief academic officer that'll be attending all board meetings, Dr. Sham. Hello. >> And we have the executive director of federal and special programs. So, um we're looking for uh new furniture, a new table or something, so we for the time being they're they're right there. So, um >> Awesome. Uh, I think we have some really good news regarding um, a budget uh, for 2526. And having said that, I'll turn it over to Mr. Carol. Uh, I've given you some handouts. I just wanted to tell you uh, what they look when I talk about we've got one that's landscaped like this. That's just
003kind of a summary of all the positions that we're currently going to fund in next year's budget. U, the top one is the general fund. And then there's a line there in blue. does those are currently the positions that are paid out of federal funds. And if you look right now total general fund uh our grand total 511.5 positions is our total 495.4 in the uh general fund and then 16.10 in federal funds to get you that total. So that kind of shows you and this this might change a little bit too because I've got it broken down here by admin teacher support parah and we're going to talk about some things in the PowerPoint about how some positions are are changing how we're paying them. And then just to give you the other handout,
004this is the summary of the general fund, the one that's uh right color coded. This is the one that's going to show us uh every every presentation. You'll see the first column is what I call the base budget, which is basically last year's beginning budget, the 2425 beginning budget. So, everything's going to go go back to base budget and then then I'm going to talk about what our proposed changes are through the years, I mean through this budget process. So, uh, I'm going to talk about the changes that are in the the middle column tonight and then show our adjusted, uh, preliminary budget and then if we have another workshop or another thing, then that column will become the first column and we'll I'll keep tweaking salaries. I'll keep tweaking uh, we add raises, I'll
005be tweaking reductions, any changes that happen on that, you'll you'll see how they go. Page one is revenues. uh that'll show you um broken down by um local, state, and federal revenues in the general fund. And then page two is what I call the uh program. Those are the campus program. That's the campus budgets and all the special programs. And then page three is what I call department and that's more uh that's where my budget is for the business office. uh different uh areas of the that they're we're all related to the campuses, but this is more across the board department. And then page four is the one that's got all the payroll. So keep in mind page two and three, those expenditures, those don't include any salaries. All the salaries are lumped up on
006page four u broken down with stocks and then all the expenses that come with salaries overtime and then all the other benefits Medicare uh workers comp, health insurance, all those things. That's what's on page four. Now, that's not to say there's not any payroll in the in page two and three. Any tutoring might be included in a program budget. Uh another example is like athletics. They have game workers. So, that's some payroll that's included in the in the athletic budget. So there is a little bit of payroll uh but it's it's um what you call either you know extra extra duty or extra things. All the salaries though are going to be on page four. Um, so that's just kind of summary of of what the general fund looks like and I'm going to go
007over the changes and and and where we are so far as the numbers we have um going forward of course that are going to keep changing and then I gave you a copy of the PowerPoint that you have that that's going to be up on the screen and just start um talking about um we talked about the the revenue assumptions for for next year. Um, I'm going to use the 2425 ADA. >> Can we make notes on this? Can we keep this? >> No, that's yours. Yeah, that that's all for you to keep. Um, uh, we did, uh, submit our summer submission, uh, last week if they extended it. I think to tomorrow is the the new deadline, but we we submitted the summer uh, ADA last week. So, that's what's going to once TA
008gets all that data, then they're going to settle, then I'll know how much money we're going to get for 2425. I'm using those numbers uh for 2526. The only thing I changed was dual language. We're going to add third grade. We get a little bit more funding for the dual language kids. So, I'm projecting, you know, that to regular bilingual kids are going to drop and then the dual language uh kids are going to increase the third grade classes that we're adding the dual language program to. Other than that, I'm using 24 25 numbers for next year. Tax values. Right now, I'm using the exact same values from last year. Uh I get the certified values. Hopefully, they're the appraisal district's supposed to give them to me this Friday. And hopefully they'll give me give
009me the right information because as soon as they give me that information, I've got to go online to TEA and fill in a survey to TEA what our values are so they can calculate and send me back and tell me what our tax rate is going to be. What was our ADA last year? >> Um, I can tell you our um, our Snapshot enrollment was 3671 and our ADA was I want to say 33 man I want to say like 3353 is what our ADA wound up being. Don't I might be off a little bit, but that's that's really close. >> Okay, thanks. >> I will tell you our ADA was our refined ADA was very very close to what it was the year before. Our attendance did not I mean our our snapshot enrollment
010was up 35 kids. Our enrollment was up but our our attendance was just a fraction up from the year before. Uh and then I'm I'm I'm always my rule of thumb is I use a 98 98% uh tax collection rate when I I calculate uh estimated uh tax values. And then of course you know the variables once I get the the appraisal district values this Friday and then I'll get the t I'll fill out the survey. TA will tell me if um if our tax rate gets compressed any further and then also you know actual collections what we actually collect. I will tell you I'm pretty spot on this year uh tax collections for this past year. So hopefully we'll have another uh similar year. And then uh just talking real quick about revenue changes.
011And if you look on page one of the of the color handout, that's that's uh not landscape letter. Um right now I don't have I don't show any change in property taxes because I went back to last year's base. So I'm using the same values, same same certified values, same controller values. I'm not showing any changes in that. That that number will change once I once I get the once I get the certified values. State revenues up 4.4 4 million from uh the previous year. And I'm going to talk about a little bit what where some of the extra money is coming from uh in a bit. Investment earnings. Uh I am going to scale that down. I didn't hit investment earning uh budget this last year. And I guess as our fund balance has
012declined, I don't have as much funds year round to to invest. So I'm I'm taking investment earnings down 100,000 to be more realistic what I think I'm going to collect. Uh I increased the the chapter 313. We still have I think we still have two more years where we're going to get $100 per ADA from our 313 project even though they haven't ever opened. I adjusted that a little bit cuz our enrollment's going back up. So, uh, our attendance is going. So, hopefully that'll go up a little bit. >> I'm drastically reducing the max sh because they continue to they continue to change the rules on that and we we're just we're just not going to get as much funding as as we normally get. Um, so I've reduced that a little over 400,000. And
013so right now, just as of today, these numbers will keep changing. Revenue numbers will keep changing possibly, but right now, uh, tentatively, we've increased, uh, revenues almost $4 million from last year's base budget. >> Great job. >> Um, and then let's talk about the the new revenue. Uh, we've talked about some of these things before, but part of what's increasing that 4.4, for obviously we know the the um what's it called the regular the basic aotment they increase I think $55 a kid um and then a big chunk is what they're calling the regional insurance aotment that's the coastal bin uh I'm putting in a flat million dollars it's kind of a convoluted formula confession Omar doesn't have that calculation in his template yet but I know from talking to Tazo and everything I'm hoping
014we're going to get a little bit more than $1 million but that's kind of a placeholder right now I know we're going to get at least a million dollars. I'm hoping it's going to be more than that once they once they finalize the the calculation. Um there's another thing in there called the basic C cost aotment. Uh for that calculation, we're going to get almost 400,000 extra for that. Here's the big one, the teacher retention aotment. It's only 1.7, but um and I I'll show you the counts here in just a bit about uh the number of teachers that I think that we're going to it's all going to boil down to uh the PE's code for a teacher is 87. And so whatever we code uh in October when we send in the the
015October snapshot data and our staff data or I probably guess it maybe at the end of the year, I don't know because the snapshot's just a onetime deal. whatever whoever we reported as an 87 a teacher for uh more than 50% of the day we will get that we will get the $4,000 for this third and four third and four year experienced teachers and then five and up we'll get the 8,000 so uh this is my first stab at what I think uh the number of teachers that we're going to have based upon the number of teachers that we're budgeting what we're going to get the teacher retention aotment for and then they are also giving us a small they call it the support staff retention aotment I can't remember what the number was, but
016that's only $142,000 that's in the formula. >> I believe it's $45. >> I think it's $45. And then talking about the teachers, um like I said zero to two years, TA is not giving us anything in the teacher retention, but we're right now proposing uh to raise the zero year from 52,000 to 53,000 and then uh steps one and two increase those 1500 and that'll be fully funded by the district. We're not getting any money from the state for that. That's that's a district one. and then three to four years right now and then zero. Right now these numbers are going to change because as we're hiring people and as I get updated the information from all the people that we've hired right now I've got 14 people that are zero to two years next
017year. I think that number is going to go up a little bit. Um 3 to four years right now got 19 teachers. We'll get $4,000 for each one of those. And then from 5 to 30 years on our count our salary schedule we've got 210 teachers. So, right now I'm projecting we've got 243 teachers that we could get uh less the 14 to or 0ero to two that we'll get the teacher retention a lotment for. That does include that does include we've got about five teachers that we pay out of federal funds. And so there's been discussion about my uh uh co-work or CFOs from other districts about how we're going to handle that. We we turn it in. We should be able to get the money and then we just got to figure out
018how to get it over to the federal funds. Uh if they have any positions that are paid out of federal that we can get the money, we can do maybe a transfer over to get the money to the the money to the federal fund. >> So, Philip, so this uh these monies you're considering where you're putting them down as revenues, but but really it's a push, right? Because this money is going to the teachers, right? >> And you'll see that you'll see that when we get to the expenditures. Uh but yes, it's really a it's really a flow through. We're going to get the money from that and we're turn around and giving it to the teachers and we're going to see it go out as an expenditure out of salaries. Uh even if you
019take if you need to take all 30 steps, uh the average 187 day teacher raise is almost 12%. That that bump that $8,000 bump for those 5 years and above tremendous tremendous percentage uh increase, right? >> Yeah, that's a lot. >> Fantastic. Uh and then this this new way of this teacher retention a lotment I think I mentioned before uh that is causing us to have to do make some changes cuz we've got currently we've got 27 positions 27 people that are not coded as an 87 but we're paying them on the teacher pay scale. So uh we're not going to get reimbursed for them. And so what all the districts are doing is they're taking those positions off the teacher pay scale and they're placing them on the administrative pay scale. So right now
020this is a breakdown of of the ones we're looking at. Counselors, registered nurses, librarians, trainers, behavior specialists, warp academy person, speech assistants, and our ARD facilitators. We're going to uh look at taking them off the teacher pay scale and like I said, placing them on the administrative pay. And you'll see that once y'all approve the compensation plan and once y'all adopt the budget. But that's that's a real big task for HR and us to figure out how to appropriately place them and appropriately place them and give them a raise to where they're commensurate to their position and um hopefully to fit in with our compensation plan. Philip, I meant to ask this earlier since we're moving um and um one of the indicators on first is um the administrators the ratio um do you see
021that >> they're not that administration is function 41 us these people aren't aren't function 41 these aren't considered the admin for that for that calculator these these are these are 31s 33s these 12s uh these are not u those in that indicator but like I said we're currently reviewing places of all these positions on the administrative pay scale and then if you go to page to let's see should be page three of the thing that's where uh talk about just some some changes that I can say for the expenditure side on the debt service we can reduce uh almost 260,000 that's from uh 15 years ago, we took out a maintenance tax note to rebuild the the high school tennis courts when they were cracking and we had the lawsuit going on. So, we borrowed
022money to uh in a maintenance tax note to do that. Those got paid off. We made the last payment during this last fiscal year. So, that payment dropped off. And then, if you remember, we purchased copers. Uh we redid the copers for another five years and we didn't uh buy more printers. We're going to keep the print that we had. So that resulted in another decrease because we're that's we're doing that as a lease purchase but it's kind of like a u every month we have a a principal and interest payment. So that went down. So between those two things uh we're reducing uh debt service recapture drops a little bit. That's all included when I calculate state revenues. Recapture always goes up and down depending on depending on tax revenues. So that that's going
023down just a fraction. And then here's uh Mr. Mr. Gonzalez, what you're talking about, if you go to page, if you look on page four, uh, right now, what I took was last year's base budget for teacher salaries. And then all I did was go update all the teachers that we say are going to be eligible for the retention aotment, plus giving the 02 teachers, the 1,00,500 that we talked about. Plugging that number in, that's going to make us increase our base teacher salary, uh, 1.3. So if you look, we got 1.6 7 from the aotment, but when we come back and and it's not going to exactly wash out because that number that I'm increasing, that's that was all all those 27 people that weren't teachers. Um there's other things in there, but right
024now to to what we're calculating now for all the teachers to get that $4,000 and $8,000 raise, um I need to increase teacher salaries. That does not include any increase for any other person uh getting a raise yet. We're gonna we're going to talk about that um uh in future meetings and we're going to talk a little bit about what what we're what we're looking to do. Uh so right now I'm increasing expenditures a little over a million dollars right now tentatively. Um and then we talked about okay potential non-teer raises. This is what we're looking at across the board for everybody else. Uh administration and I call them slashcertified support. We already had people that weren't on the pay scale the teacher pay scale that weren't administrators. I always called them certified support. That's
025our a lot of special ed people, DIAGs, uh speech pathologists, our LSSP, uh I think Curtis Ashby, uh we've got all these other um positions that are on the administrative pay scale. And those other 27 that we talked about, they're going to move over and become part of that group. So, we're looking at uh the range is from five 5K to $8,000. We're looking to see where they fall on the scale, see what that percentage is. Uh that's what we're looking for that group. PAR professionals and clerical staff, we're looking to across the board 3% of the midpoint of whatever pay grade that they're on. And then uh maintenance grounds, custodial bus drivers, we're looking also at 3% of the midpoint of what whatever pay grade they're on. Plus they're the lowest paid plus we
026want to give them 50 cents an hour on top of that because they are the lowest of the low of our uh paid employees. Right now the lowest is custodians start at $13. We're hoping to raise that to 1350 plus the 3% the midpoint uh to raise that minimum up. >> With with all of that, is that going to put us competitive now or above? >> Competitive competitive with pair professionals right now. >> Um I think you could attest that we're a little above the market. >> Yes. >> With pair professionals. We're not with what we call Patrick's people. >> Yeah, that's why I was looking at him. >> And >> why are we not how far off are we? >> We've had a $3.5 million deficit two years ago, >> right? >> And we
027haven't had any additional revenue since 2019 except for what we're anticipating this year. Mhm. >> So, like she was saying, how far behind are we from everyone else? >> Uh, you'd have to there are TASBY studies and there's TASBY information out there and M. Rigs looks at that. Um, you you'd have to really there's one for every category. Every position has it. Um, I'm not familiar exactly uh where we where we compare like like custodial >> In the area, >> it's putting us closer. We're about 50 it will be about 50 cents off. about 50 cents off. >> But it this is a really if this goes through, it's a really good step in getting us there. >> It's a good help. >> And how if we were to be right there with everybody else,
028like giving them that extra 50 cents to be the same with everyone around, how how much would it cost us to do that? >> Well, that's any way that we can do that. I would tell you the next the next workshop once I get the once I get the certified values that's going to be like the last big number that I can lock into place run the run the data see where we are and then we can look and then we're also looking at making some reductions to see uh where we are and then we'll actually give you all numbers about you know what we want to do for admin and uh certified support what the 3% of the midpoint for clerical and and uh pair of professionals is and then we can calculate what
029the 50 cents plus 3% is and what what what another 50%. We could definitely have those numbers available so we could show you those options >> and that doesn't ensure that we're going to fill our positions because like the bus driver we're very competitive. There's only two districts that pay more higher than us >> and we're short bus driver. Everybody's short bus drivers, >> right? That's >> so >> and so we'll definitely have numbers. Uh uh and then of course the items to finalize that'll give us a better idea of so we can uh see what we can do for raises for everybody else. The certified property values, the window tax rate that I'll get. As soon as I get the values, I have to go fill in the worksheet to TA. I'll get the
030tax rate. Uh I'll estimate what the controller property values are because they always they're always a little bit off. They're about a million dollar not a million dollars about hund00 million off from what the appraisal district says. And then we're still looking at some expenditure reductions and we'll talk about those um uh over the next few uh work workshops and budget updates. But I wanted to point out to you then if you look on the if you look on if you look on page four just right now what we penciled in um we've got a surplus of almost $400,000. >> That's only with the teacher only with the teacher raises in there. uh all the people that qualify that are coded as an 87 in pens as a teacher, th those are the only raises
031that are in there because we got the money from the state to offset that, >> right? >> So, um we're we're almost $400,000. We're looking to make some other reductions. I'm in the process of going through every line to see what what we need to adjust on all the other line items. And we're hoping to have that number enough so when we come with the raises, the goal is to have a balanced budget for the 2526 general fund. And then next time, um, I'll update once I get to certified values, I'll update y'all on the debt service fund. Uh, you know, we we more bonds, so we got more debt payment. We're going to start paying tax bond money from the new from the new, uh, bond elections. So, uh, we'll talk about what the
032tax rates going to look like, start looking like for that. Uh because I've got to get all this stuff ready. Got to get the notice in the paper so we can be ready for the budget at the end of August. Does uh and like I said, next time when I give you this sheet, all these numbers in this column, we're going to jump over to the first column and then anything we change from last time, I'll give you an update of what's changed and where we're going up or down, revenues up and down, expenditures up and down. Um and we'll keep going that way until we until we get to the end. Any other any questions? >> So I know over the past couple of years uh Mr. Ramatri and administration have gone through extraordinary
033lengths to trim the budget uh and and maybe in some cases I I don't know if I want to say if we're deficient in some areas in terms of service. I know we talked about the the you know per student per classroom went up a little bit. >> Yeah. >> And while we're this is great to see that number at what point do we evaluate what areas >> Well, I can tell you what do we uh we're staffing right now at at K through K through five. We're staffing I mean we've got our staffing ratios. You're talking about class sizes, >> right? I mean just I know I know that's one of the areas that's you know we focused on because or Mr. Mree focused on because that's where most of the money is. >>
034I will say that we haven't um I'm speaking for HR but I mean I don't think we're uh we're definitely not pushing the you know going above the 22 to1 for the for the K34. And um right now we're I mean in the last two years we've cut 53 positions. So I do know at middle school they've done some things where you know there's teachers that that teach both. Before you only taught sixth grade. Well now we've got people that they share they teach a little bit of seventh and sixth or they teach and eth. And so we've really u streamlined uh I can't say what our what our class sizes are now. I mean we've already started school. We're getting the master schedules ready so we can know so we know how to code
035everybody. So we're coding everybody to the right programming chain the right function. Um you know but we can I don't think we >> correct me if I'm wrong. We're not doing anything. Uh it's it's night and day. >> Yeah. And I don't expect an answer you know today but I think that's something we can reflect on. You think? I mean >> yeah we we haven't cut any programs. or not? >> Uh because uh we we got some relief from the legislature this year. Uh we've made huge investments primarily from the bond and safety and security. Um I know right now as of today um prek is sitting at 14 to1 which won't stay at 14 to1. Th those numbers traditionally go up. Uh second grade's at 18 to1. Um I don't think we have anybody
036right now um over 22. Um so um but we're down um what did I say 25 20ome kids from day four to day four. But two days ago that was 70 something. So it's it it's coming back up. >> Um I you know we we had um a significant amount of fat um that's been cut. Uh we still haven't rebounded from precoid numbers as far as enrollment. Uh but um the bleeding has stopped and now it's open for your class sizes are not you don't have any like >> I mean maybe you do I haven't heard of any like you know enormous class sizes. Um there might be some subject areas that we that we allow the the numbers to go to go higher >> generally after we wait till 10 days and then we
037we see if there's any uh intermediates down um as of today 60 or 70 kids but primary and middle school up high school's down a little bit uh but um from a programming I think we're in really strong position as well as the staffing. >> I I definitely hear what Leo is saying. Um I want to congratulate y'all because I've sat in this boardroom for a little while and the things that had the hard things that had to be done in this room was very very difficult. And to see where we were and where we are right now. >> Yeah. that starts from >> us to leadership down. And everybody has done their part and everybody needs to be congratulated because I know at every single level there were cuts and they took the cuts
038and they kept moving forward with a positive attitude, knowing where we were wanting to go. And guess what? We're getting there and it's only I only see it getting better from here. So congratulations to y'all. um very very excited um for what TM has accomplished because it was hard. >> Yes, it was. Uh I I do want the board to keep in mind um our campus and district administrators. There's there's no teacher incentive aotment and there's no money coming from the state for them. But we have to compensate them because they're very good at what they do. And we have to keep that gap between the teacher and the administrator so that there'll be incentive for teachers to want to be administrators. Um so and it looks like we're going to be able to do
039that. So definitely everything's in pencil, >> got a lot more changes, a lot more updating, a lot more uh numbers going to go up and down. Uh but hopefully Friday I'll get the values and start crunching and running from there. And we'll definitely um I don't know, we're kind of winging it by here. We do have the budget calendar, but you know, I've got it scheduled to where we might have another special meeting either maybe the 4th or the 11th. The regular meeting is on the 18th. We're still scheduled to do everything finalized on the 25th of August. >> What I would like to do is bring the um uh I >> I've lost the budget um the salaries, the increases, the >> Compensation plan. Thank you. uh to the board on the 18th uh
040and um see if we can get that approved so that we can advertise uh so he may be able to get more some more bus drivers, custodians, the uh teachers and the people who have been moved off the salary scale and administrators will know what um their salary is for the 2526 school year. And then we'll we'll definitely have to have another meeting after that primarily because of publiciz publication requirements to get stuff in the me in the newspaper uh before you can actually um adopt the budget and set the tax rate. Um I really don't know what M's going to look like. That's determined by the state or INS that he'll be able to determine that based on Off the top of my head, normally, you know, now we're starting to have to pay
041back from the new bonds that we sold from the new bond election. So, uh, I do know our bond payments, they were right at 7 million. They're going to jump up to 11 million as we start paying back some of the new debts. So, the rate will go up like we like we thought, but it also depends upon the values that we get. That's what determines the the values. That's the one we set um based upon what our payments need to be. So, you uh you'll you'll get updated on that at the next meeting. And then remember uh because you'll be adopting the food service fund, the debt service fund, and the general fund that we talked about today on the 25th. >> Anything else? >> Really good job. Great job. >> Thank you. >>
042Nice. Thank you. >> That was information. >> Yeah. >> All right. So the next item on the list here is discuss and consider student athletic insurance renewal. Mr. Carol, this is the annual U renewal we provide. We provide student insurance for uh and it covers. It's not just UIL any any student activity if if a kid gets injured while they're involved in any TMISD activity which obviously includes all the sports but it includes ROC it includes you know any activity if any group's out doing anything that's what we provide the price is exactly the same uh as as we got last year. We also add the little thing for a catastrophic injury. Um and it renews on August August the 1st. So this is pretty much more plate no increase from last year. It's a
043great thing I think that we provide um the kids. the trainers are the main ones that um handle this because uh obviously that they're aware of any all the athletic injuries, but it's available for anybody that that if they get injured and we talked about it before if if the parents already have insurance, this can be secondary. If they choose not to use their insurance, then this this can become the primary uh if gets hurt. But um >> so it's offered to every student or at parents expense. I'm just trying to understand. No, this is the district pays for it where the district has we provide this policy and it covers all kids, all TMISD students while they're participating in a TMISD activity. >> Okay. >> So, it's no cost to parents. Um, now this
044company as kind of a perk this company they also they do offer um very lowcost accident insurance. Um, they usually give the pamphlets and I hand them out to the campuses and that's 100% on the parents. Uh but that's just something that we do for them. Uh but that is paid for by the parent. Uh if you want like 24-hour accident uh insurance for your kid, it's it's really really reasonable. I want it's less than 50 bucks for the whole year and it'll cover any uh 247 anything uh for your uh for your uh >> or child. >> And this one, this one is like it's when they're playing some sort of sport. if there's any activity, any any sport, any TMI activity that they're involved in, if they get hurt, um they can file
045a claim through this insurance. And like I said, the the premium is exactly the same. We're in the second year of a of a guarantee. >> That's good. >> All right. Any question? Any other question? >> Mr. President, members of the board, it is the administration's recommendation that the board approve the annual renewal of student athletic accident insurance plan coverage as presented effective August 1, 2025. >> I'll make that motion >> for the renewal of the student athletic accident insurance plan coverage as presented effective August 1st, 2025. >> All right. Motion by Kim Chapa. Champa second. All those in favor? One, two, three. Carries 50. Right. All right. Next item here is discuss and consider the natorium roof replacement change order. Mr. President, members of of the board, we don't like change orders and we
046were gambling with the guaranteed maximum price that when they uncovered the roof, they had taken several samples and the samples gave us optimism that we wouldn't have to replace the roof. But unfortunately, we are because we can't afford to invest over $8 million in a rebuild and have it leak. So having said that, I'll turn it over to Mr. Hernando. Mr. Board President, member of the board. Good evening. As Mr. Van Mitch said, that's correct. In January, we came for the the GMP of about 7.3 million. It had some bid alternates in it, a full roof replacement, full brick replacement, some exterior lighting, additional bleachers, and we had to decline those so we could we could stay within budget. Um the roofing the roofing consultant had pulled cord samples and the the core samples indicated
047that we probably needed a new roof but that we could do repairs minor repairs for about 150,000 uh to keep us in budget and extend the life of the roof another five or six years. Uh beginning early last month they start they've been doing demolition pretty much all the demolitions completed. They started taking out one of the skylights up on the roof and peeling the roof back and the roof deck was in much worse condition than what y'all had the photos in your back. A couple photos in here. >> Um, so when they started peeling it back, it was uh much more serious. Uh, they had the roofing consultant come and look and give us recommendations. Again, we we could spend money. It'd be more than 130,000 to do repairs to the existing roof, but
048it would only buy us about a year or two. we we'd be having to shut down the niatorum uh again and do a full roof repair in about two years. Uh the best recommendation is to go ahead and do it right now. You approve it tonight. Uh it's going to delay the completion of the nattorm was originally for October of this year. It with this roofing, it's going to push it to about December of 2025. Um >> get everything. >> Sorry. Go ahead. Go ahead. >> Go ahead. >> No, no, no. I was just thinking about Go ahead. So, um, the completion date of that, uh, if you know notice on the pricing breakdown sheet, uh, it it lists all the pricing, everything, but there's, uh, we put in an owner contingency, uh, for unseen
049roof structure. When you're in the natatorium, if you recall, you can see the, uh, the beams across the top. Uh, we can visually inspect those from the bottom, and they all look in great shape. However, when they remove the de uh roofing deck top, the the top of those structures may be uh there may be some severe rust spots and instead of having to to stop construction, come back with another change order to repair that, we're putting in a 70 thou $75,000 contingency. That way, if something needs to be repaired, it can be repaired immediately and not delay the project. My hope is that you're going to see that $75,000 back into our budget and that the uh Fulton will also be giving us a $20,000 uh contingency credit. So, we should be getting about
050$95,000 back, but it's there just as emergency and to not to delay the project any longer. There's also a $200,000 contingency that we have in the naniatorum budget that we will apply to offset the 960,000 change order. >> Now, just to be clear, the the other area that we were looking at that was possibly going to cost us more, we had a a addendum for it, an alternate bid for it was the brick displacement. We didn't know once we started exposing the brick to see how far the brick ties were going to have to be removed and that came dead on. Uh we they've already done all the demolition. They've peeled it back to where it's good. So there there won't be a change order for the brick um all that. So there shouldn't be
051any other additional surprises. This exposes everything that we're going to do in this project. So there shouldn't be any additional change orders. >> One, we've got athletes out of the pool right now, right? So, our goal would be to get these athletes back in the pool as fast as we can because these kids go to state. Um, the other thing is we need to do it right from the beginning and not just patch it to where we've got one or two years and we've got our athletes back out of the pool again. We're pouring so much money into this and the community has said yes to a bond to fix this. We got to make sure we do this right so that these kids are successful because of it and we don't have our buildings
052falling down. So that's just my comment. >> You had a question. >> It was basically that. I was like, I mean, it's pushing it back, but we need to we need to do it right, but kind of hurry cuz our kids need to get back into the pool. And then in the meantime, what are our kids, you know, where are they going to practice? Like I was thinking about that, but then I thought that's not part of the question. >> They're not in the water. >> That What's that? >> They're not in the water right now. >> No, I they're not even practicing like somewhere else. can do other things and swim season really starts September 1st. >> Shut we'll make a contract with either CCISD or Calon for that place for our kids to
053swim >> for them to practice. >> Mr. Gonzalez. >> Yeah. So we've got like 300,000 in contingencies that's going to help buffer. Yes. >> Well, and the the 75 and the 20, right? >> That's correct. >> Where's the other six and we probably going to that around? >> It's going to have to come from interest income. Okay. >> And like Mr. Van Major said, we don't like to do change orders, but this this is the right way to do this so that for our kids and for the facility. >> So that 960 is like for everything. That's everything. Or is this just the roof? That's >> this is just the roof. >> Yeah, just the roof replacement. >> The 7.3 uh that you approved back in January, that's what covers all the renovations. But this
054is on top of the 7.3 that you approved. Anything else? Anybody? >> Mr. President, members of the board, it is the administration's recommendation that the Tulosa Midway ISD authorize Fulton Construction a change order in the amount of $960,58248 for the roof replacement of the niatorum as presented. Motion public motion. >> I'll second that. Okay. Second. All right. All those in favor? Carries. 5. >> Thank you. Thank you, sir. >> Next item is discuss and consider the first reading of proposed updates to policy FNCE local. >> Mr. President, members of the board, since you received your board report, there's been a TASBY change in the updated policy. As you know, uh the state of Texas passed legislation regarding cellular devices. Um it has two prongs. First prong is students may not use cell phones during the
055instructional day. And the second prong is school district must adopt and enforce policies that limit or ban device use during learning time. Um this is a um TASBY recommendation policy change to align with the law. Um this will be first of second readings. Uh between now and the second reading, um we will be visiting with students, we'll be visiting with parents, we'll be visiting with administrators uh to see uh what kind of common sense policies and regulations we can implement that follows the law and we'll bring those to you. But we're at the beginning of those conversations. But this sets us in line to make sure that we have both policy and admin regulations ready to implement by September 1st. >> Okay. Pray for us. >> Can I make a comment about that? >> Absolutely.
056>> So, I went to dinner with my kids and their kids, their friends, and we were they were I was getting pounded on this, of course, cuz they're teenagers. Um, and so we started to talk about it and I set it up for them as um, I just wanted to know how many times their phones went off during one class period last year while they were in class. I said, "Be honest with me. One class period, 15 to 20 times." And I said, "Really?" I said, "Well, let me flip it on you." I said one, what if your teacher's phone went off 15 to 20 times and interrupted your learning time? And then I said, because your phone is going off that many times, how many times have you interrupted your teacher, interrupted your mind
057to learning what your teacher's trying to teach you? And it was silent at the table and it they understood what was going on. Their biggest remark was, "Can we please have them at lunch?" So that's all I'm going to leave you with. I I used I used to go to high school lunch. Uh I don't know how much many times I'm going this year. Uh but uh I've had two or three conversations with classrooms just in four days. And I think they're stunned that we're even having these conversations because they're so attached like we are to our cell phones. I think we really have to educate our parents regarding um them getting a hold. We also have the safety factor that we have to understand that's very important. Um and um I I I will
058tell you this informally talking to teachers, they're really for it. Uh, >> so were the kids when I talked to them because they understood that teachers are being held responsible of whether or not they're learning >> and a device should not stop that learning process. >> Mr. Alvana, do you have any words of wisdom that uh >> I I think well first and foremost I I don't I'm like you I don't see ever going away. Um I think the uh the goal initially was to teach students how to use them responsibly in the classroom. Um and that is what we attempted to do which was just to allow it during passing periods and lunch. However, when you don't keep up your end of the bargain as it seems that students have not kept up their
059end of the bargain uh not just at our school district but at every other school district action had to be taken. Am I looking forward to becoming a full-time cell phone police person? No. Um, but I do feel that time is coming. Um, so, uh, we're going to deal with it as best we can and we'll see where the lie at the end of the of the day. um you know but it at the end you know it's u I think students had the opportunity to use them uh appropriately for years and across the state they have chosen not to um and so this is the result of that >> so we're go ahead >> I was going to say I I see it from a different way I see okay let me start off
060by saying I see it that yes it you should not be using it during teaching time during lectures during class. I get that and I'm all for that. Just putting out there. I'm all for that. But as far as taking the phones away like completely for them not even to have it during passing time, during lunchtime, before school, after school, I don't think that that's right. I think that they should have it in case of an emergency. Everybody needs a phone. And if something were to happen, they can get a hold of help. If they're somewhere that they can't call a teacher, administrator, somebody, at least they've got their phone to say, "911, I need help. I'm here. This is my location." Or, "This is going on where I'm at. Come and help me here."
061That's the only thing that I have a problem with of taking that away completely because in a reality everybody has a phone. Everybody needs a phone. You know, I want to get a hold of my kids and I want my kids to be able to get a hold of me. And I know a lot of parents feel that way. Do as a parent, do I agree that they should not use it during class? Yes, 100%. 100%. But taking it away from them during passing time, during lunch, before school, after school, I don't think that that you should. Now, also I I think the teacher should say if I see it, it go it gets picked up. But keeping them in their bags, keeping it in their person where they can't be seen, you know, I
062think that that's what they should do. Keep it put away. But as far as taking it away, and I know I speak for a lot of parents, and I know there are parents like you that say yes, they shouldn't have it. And then there's other parents like me that say >> I didn't say they shouldn't have it. I said it doesn't need to be out in the classroom during teaching time. >> And which I agree with you. But as far as like them not having it at all on on the premises, I don't think that that should be that's I I will vote yes to having them being taken completely away from the kids. I think what you're going to see is uh a a policy that um tells them to put it up >>
063and to keep it up, but I don't see any flexibility in allowing them to use it in passing periods or lunch. Um and you know, I I have a strong opinion on this as well. It's just that as it's written, the intent of the legislation is them not to use a cellular phone. There are exceptions. Uh um I think a medical >> there's a medical provision that um would give an exemption, but as far as the three lunch shifts at the high school and the three at the middle school, it clearly says they can't be used. >> Yeah. I think I think so. I think you nailed it. They had their chance to act right. We didn't act right. And I'm I'm guilty of it, too. I touched my phone. We're in this meeting. I
064tell myself, don't touch your phone. Right. But I think to say that they need it is a big statement because I think we all feel like we need it. But we survived many years of school >> without phones and we had emergencies and we had all that stuff. We even have now teachers have cell phones that they can use to make calls to 911. Right? Students have much more oversight now than we had. And I agree. I think it's a it's more of a comfort knowing your kid has a phone, you can get a hold of them. I I get that 100%. But to say we need it, I think is is not not not realistic. I think people want it, but to need it is different. But it's it's a it's a huge change.
065It's almost impossible to police. I mean, that's where I worry about for y'all is trying to police. I I we tried to police it at my work and it's almost boxes of Uno cards now and this kind of stuff and bring communication back and fun for the kids at lunch. >> Maybe they can start communicating instead of being like this all the time. So maybe some uno cards. >> I also go back to this is going after the exceptions, not the norm, right? I would I would tend to think most kids act right. I get I give him the benefit of that. Most kids and I'm guilty of texting my son in the middle of the day when something I think about and he's at school and I should be better at that. But I
066think we're going after the smaller minority with a big rule that's just going to make it harder instead of >> Right. >> So, >> but also another thing I'm so sorry. >> No, go ahead. >> Another thing everything's electronic now. even they were learning they don't even have books like everything is here or here you know and when they're doing something here they're also doing something on their phone like figuring things out at the same time. So it's kind of like it's like we're telling them not to be you know online you know electronical stuff but yet at the same time they're not learning the way we did. They're not going by a book, you know, they're not going to a library and checking a book out to do, you know, whatever. Everything is Google.
067Everything is online. Everything >> it's still a book and the calculator's on your phone. It used to be on your desk. I mean, the tools are still the same. >> But what I'm saying is if we're changing back to like you can't have that, then then we should be like, "Okay, you know what? Let's get books for everybody. Let's open up the lockers. Let's go. If that's what you want to go back to the way it was back then, then go full force with it and take away the phones, take away the computers, take away all that and let's go back. >> I think there's good there's good technology and there's nuisance technology and the phone is a nuisance technology. It has good tools. >> Some of these, >> but it's not any different than
068the landline that we have. It's not any different than all those things. But I I hear what you're saying, >> and it's not just our school. It's every school in the state of Texas. So, >> I'm sorry, Mr. Cha. What were you? >> Yeah. I I want to make sure that we support administrators. >> Absolutely. >> And I want to be able to have it just plain black and white. I don't want any gray cuz it's very difficult for an administrator to try to to please everybody, whatever. But when you have it in policy and it says, "Look, it's in black and white, no phones." When you tell that to a parent, it's there's no there's no and ifs or buts. I mean, I'm sorry. I just I'm sorry, but this is it. This is
069a law. Black and white. No, no gray at all. I mean, to me, that that's that's going to be the biggest thing for for administrators >> to try to keep up with all this. To me, make it just black and white, just as simple as can be. I'm sorry, parent. I'm sorry. I got to take up your phone. It's going to cost you $500 if you want it back. If we're going to make that, I want $500 or maybe a,000. the the general fund has gone way story general fund. >> Yeah. But but anyway, getting back >> just joking. >> I think that we need to keep administrators, >> you know, where it's easy for them to to you know, when they talk to parents, >> you know, I I love when I saw it
070in in policy and I would tell the parent, I'm sorry, ma'am, but this is what it says. >> Don't get mad at me. he'll talk to, you know, board members or whatever, but I said this is this is what >> and now here you are a board member. >> Well, it's the state now. So, >> yeah, this this is this is not this is not even us. So, >> but I just want to make sure that >> I I do think the education to the parents and everybody being on the same page. I mean, I don't even know if maybe even going a step further for and maybe y'all have already thought about this, but the policy being signed by a parent and student so that everybody is aware. >> It's a good idea. >>
071This is being enforced by the state of Texas. This is not coming from TMISD. We're we're strictly following the law and this is the policy being put in place and this is what's going to happen if you don't follow it. And >> once we determine regs, then we will have a big community meeting and hopefully we'll get a good turnout >> so we can communicate even further >> and then we'll go from there. But September 1, it'll have to go in and that's it's a good time for us because we're coming off of an inter session and we can start fresh after the first intercession. Uh, I I debated whether to accelerate all this and have it ready to go for last Wednesday, but it was just too compressed. I didn't think it was fair
072to anyone to try to rush this this big of a change. >> It's going to be a big withdrawal for all the for everybody, >> parents and students. >> I agree. >> Yep. >> Because I I'll be honest, I like to be able that to know where my son is, you know? It's it's kind of scary for me to like to know where my son and my daughter is, you know, >> and that that if they need something, it's easy for them to get a hold of me. So, that's going to be hard to let go of. And I know a lot of parents are going to feel the exact same way. >> Yep. >> All right. Any other comments, suggestions? >> Good conversation, Mr. President, members of the board. Um, this is considered the
073first reading of the proposed update policy FNC Local has presented. No action at this time. >> Uh, the next item on the list here is the TASBY summer leadership uh, board debrief. >> Seems like a long time ago, right? >> Sure does. >> Yeah. I mean, I'll start. I'll say I was blown away. It was I used some of the stuff I got took it back to work and I've been using it even with my kids. >> That's a lie. >> Yeah. It was really interesting. It gave me again I don't say I mean I think I say this enough. I try to say thank you'all for all you do, but um it gave me even more like wow what what administration and and and leadership does, teachers, it's just mindblowing how special people they
074are with the limited resources that the state allows us. That was another thing that blew my mind is the state just it's just not where it needs to be. But for me, that was it. It was great with the team, too. I think we had some great conversations over dinner, even just sitting in the lobby. Um, your presentation was awesome. >> I thought you knocked that out of the park. >> That uh >> Thank you. I had fun with it. >> That's my my view on it. >> I did. I enjoyed it. >> Yeah, I agree. I'd say the same thing. I think the uh the uh administ the legislative update was really nice. that kind of recapped a lot of the education changes. Uh they did a good job I think TASBY did. Uh
075we heard a lot of the things that Philip has talked about in >> as far as the revenues and things that are changing. So that was uh good deal. Just is good to see people and ask questions of uh other board members and administrators how things are done in their in their area and uh it's always nice >> networking. Yeah. Yes. Exactly. >> Exactly. Exactly. So, so anyway, good. Thank you for a lot. >> Yes. Thank you. >> Oh, yeah. >> Thank you. It was really, it was it was very um educational for me. I learned a lot and being there and hearing everything. It was just like it really was mind-blowing. It it I see things from a different view now. And it it was good. And I loved getting to know everybody on
076this board and hanging hanging out when we could hang out when everybody was still going to their own classes. And then we'd kind of meet up and you know it was really really nice. I thought it was it was good. I enjoyed it. I hope we have more like that. >> Yeah, for sure. >> I'll I'll follow up with saying um I've been on the board for a little while and this is the very very very first time that everybody on the board attended at the same time. Um that was very very nice because we did do a lot of team bonding. Um it it was just nice to get to know each other, right? >> And um outside of the boardroom. So um I really enjoyed that. Um really got to know everybody better
077and um the classes are always good. I mean your presentation was great. I I went to a lot of the the ones that the lawyers were putting on um just about legislation and all of that kind of stuff and that that was very eye opening and it was nice to finally see legislation in the state of Texas actually do something for our teachers. um it's been a while. So, um I know they weren't they didn't do it for everybody and that's where we've got to step up and do what we need to do for them. But um it was very nice to see that and see um what people are trying to do within their communities, which I would like to see us start to try to do more in our communities about encouraging more
078people to get involved um at whatever level it needs to be, but we we need more parents involved on the campus levels um supporting our administrators and our teachers and seeing them for for their hard work. So, um I really enjoyed um the conference and enjoyed it with all of y'all. It was really nice. >> Question. >> And thank y'all for letting us go. >> Yes. >> Because I know that some um sistering districts um were not allowed to attend um due to budget cuts. So, um it was it is nice knowing that everybody has done their part to cut the budget and to allow us to be able to go get our education also because I don't think everybody knows uh we have to have continuing education hours also. >> All right, that was
079debrief only. No board action. And the next item here is discuss and consider approval of consent consent agendaformational items. Number one, check payment register. Number number two, June 2025 financials. I do just have a a question. Phil, do you have any u guesstimates as to where we'll be? Uh, I know you don't have all the numbers, but end of year. >> I can just tell you preliminarily. I know it's not going to be 2.6, >> right? >> I'm I'm going to shoot a little bit higher that I'm hoping that it's going to wind up being less than 500,000. It's really get if we can get it close to zero as possible. But that's what I'm shooting for with with the reductions that we've done and just some spending that we haven't done and of course
080the 1.4 the property survey adjustment helps. Uh but um and I I will uh I I generally once I start doing these budget things I'll give youall an update on what the fund balance is going to look like. get a good idea of that to talk about, you know, hopefully we'll adopt a a balanced budget, but give you an update on what the fund balance is. And of course, every week that we go and I will have a big big budget amendment here at the end in August to kind of true things up and uh the picture will get clear after we get through every payroll and everything. And I asked that in particular because your uh June 30th reflects a $2 million uh surplus and I I didn't think that it would be that
081it would have shifted that much. So, >> right. >> Um no, I don't see hardly any surplus, but if you look uh revenues are significantly up and expenditures down, that's a pretty good combination. Oh, absolutely. What what we were talking uh this morning about was if if we could when the audit is done, which is the final word, um if we could take a $2.6 million deficit and trim it to about a quarter of a million, I I I think we would be satisfied. I don't I don't know if we can do that, but that that's the goal right now. >> Okay. And you know, just, you know, fortunately, but unfortunately, a lot of this savings is from Patrick's department. I mean, he's so understaffed. Uh, it saves us money. Uh but and there's some
082more there's some more time to comp that that's that's taking that but part of the reason is because we're severely understaffed this um on all levels custodial grounds >> and and in my comments earlier when I asked you know in your budget that's kind of where I was getting at. I know we we've caused perhaps oursel to be a little bit anemic uh in in some areas and so just because we're in the positive we still need to look at where are we >> absolutely >> uh you know deficient and I want to come across as negative but you know >> not at all you know what I'm saying at all I know exactly what you're saying >> okay thank you >> and I appreciate it >> all right next one is budget amendment Next
083one is a tax collection report, enrollment report and regular and special called board meeting minutes. Okay, Mr. President, members of the board, it is the administration's recommendation that the board approve the consent agenda consent agenda items as presented. Have a motion. We'll make a motion to approve the consent agenda. All right. Make a motion. Second. >> Kim. All those in favor? Carry 5. Great job. All right. >> That's it. So, next session. >> No close session. >> What? You threw a trick on me in there. >> All right. All right. Well, next thing we have here is the uh future meeting August 18th, the regular board meeting. And then now we have 7:07 for the adjournment. Do we have a motion to adjourn the meeting? >> Adjourn the meeting. >> Is that a record? might
084be checking the books now. >> I make that motion. >> All right. Second. >> Second. >> Mr. Choa second. >> All those in favor? Carries. 5. Thank you everyone. Thank you. >> What if I said no? I want to go a little longer.