001e e e we would like to welcome everybody here tonight we will go to item number four opportunity for public comment we do have somebody who signed up Mr haresis I have to read something real quick and then you can step up audience participation in a board meeting is limited to the portion of the meeting designated to receive public comment in accordance with this policy at all other times during a board meeting the audience shall not enter into discussion or debate on matters being considered by the board unless requested by the presiding officer individuals who wish to participate during the portion of the meeting designated for public comment shall sign up with the presiding officer or design before the meeting begins its specified as specified in the board's procedures on public comment and shall indicate
002the agenda item or Topic in which a wish to address the board except as permitted by this policy and the board's procedures on public comment and individuals comments to the board shall not exceed five minutes per meeting the board shall not deliberate or decide regarding any subject that is not included on the agenda posted with notice of the meeting so you can step up okay okay okay yeah I mean you could still step up and speak if you want to speak okay okay thank you so we'll go item number five presentation of Campus reports and recognitions Dr torus good evening everyone thank you for coming we want to be able to recognize several student groups tonight um for their achievement and this is a really exciting time of the year um where we get to
003recognize different groups across the board so thank you parents for coming we've got kids lined up uh out in the hallway with their spons sponsors and so we're going to be calling them in and recognizing them for their achievements so we're going to start out uh first with girls basketball so we can open up that door yes go ahead girls basketball yeah girls basketball okay I'm good mine's working there's a mic for you there y'all come on in ladies all right like the shirts right um I guess introducing the girls uh District all district honors this year um had a really good season just barely barely missed it getting into the playoffs uh for the returners we got it next year right ladies yeah all right so we got Tyler Ward First Team all [Applause]
004district Avery Samson second Team all district Haley Hopper First Team all district Mariana cross uh all district honorable mention Aurora Young all district honorable mention uh Abigail York not here uh she's rehabbing her knee tonight um Cali Ward uh academic all district and Tay loger as well she got academic all district and Avery and Haley Hopper also got academic all [Applause] district okay we're going to get a picture here with the wind board I'm sweating right now bro hey congratulations ladies great job working hear okay next up we've got powerlifting powerlifting he's coming all right yeah come on in coaches hi guys all right we got a mic up here for y'all y'all call my in up front students student athletes and just kind of line up here up front so everybody can see you
005miss Cass here it's fine all right talk loud enough oh okay all right well I have to be by this microphone so don't get micone there you go okay everybody ready all right okay all right uh these are these are the uh these are the regional and state powerlifters that we have up here um we have some that are missing and there's one girl that I'm going to like talk about a little bit she wasn't able to make it today um but uh one of them that's not here is Aaliyah maram Mones who was like in a 97 weight class these are like the regional qualifiers we have uh Marbel Quintana in the 105 weight class we have finished seven Place Cadence ther she was one of our regional qualifiers in the 148 then we
006Perez who was got F place and a m big medal in the 165 Samantha Victoria and here's our state qualifiers McKenzie uh got seventh place at State uh in the 97 weight class we have Anette who pulled it out at the end and got third place at state in the one in the 14 and Victoria was our final State qualified we three that qualified for State Victoria couldn't be here today but uh Victoria at uh regionals U did her opener of 225b press and she broke the record right off the she came back and re-broke her record again with aund with 235 pounds then she 230 pounds then she came back and she re broke her record again for the third time for 200 with and now she holds the record at [Applause] 240b our
007boys we had uh we had two that went to Regionals and the boys that was Aaron Hernandez isn't in the 148 class then we also had uh Tyler who uh was first place at State and I mean who was first place at Regional sorry first place at Regional and uh qualified for state and ended up being Ninth Place at state in [Applause] the all right uh I just want you guys just to uh I'm glad you guys are here like to recognize us um these guys put in a lot of work every single morning uh today felt so good not to have to wake up at 400 a.m. to be in practice oh my goodness um but uh these guys are so wonderful to work with and we're so blessed to have these guys with
008us um thanks guys okay y'all stay here we're gonna get a picture with congratulations suud great job picture okay next we've got Taffy she's probably around my she's there she comes okay all right Taffy students hello good evening come on up hey come on right up here miss bar right here we got a mic up here students yall come up here and stand in the front and face the crowd okay don't be nervous re you hey awesome okay all right thank you so much for having us uh we are Taffy which is Texas Association of future Educators um first I want to recognize our state Award winners uh we have Rachel Abu which is um uh following achievement for interactive bulletin board uh middle school high school she uh had the silver award in state
009so congratulations Rachel and then uh Caitlyn wise uh State Bronze Award winner for interactive bulletin board Elementary and teacher Crea [Applause] materials uh we also have Joselyn paa and Ashley junker which unfortunately couldn't be here uh with us tonight uh we have one more U item that we earned uh and if I just may read a few things about it um outstanding chapter this year our officers submitted an application to state that included our chapter objectives projects chapter um operations our area and state participation and also an Administration evaluation uh each portion was based on points and we scored over 500 points uh to be recognized by tapy state as an outstanding chapter so first ever in tapy history and then here's some of our Taffy members who will help us [Applause] got one more
010come on dad okay thank very congratulations students great job Bas and basketball two more for art base basketball they're just baseball players they want to come support okay art for vase chapter oh come on in y'all come on up you can come right over here we've got a microphone students y'all come up front here students y'all come up and you can face the audience and hold up your paintings there Y come on up don't be shy stand over here when y'all came in you probably saw a lot of their art displayed on the esles out there okay so all right first up we have Avery she has two thank you we have Avery Chamberlain she has two pieces fruity patootie and Avery uh entered in 2D category for division three and she has Regional medals
011for both conratulations see who's next next we have Madison Tims who is division four with uh a 2d painting with um clay chains she has a regional [Applause] medal next is Elena rer didn't say the name of your pieces she has a 2d watercolor painting piece within uncertainty uh division two with a regional metal [Applause] NAA how is next with her painting um ephemeral Bloom so 2y category division one with a regional medal [Applause] is he is okay so next I have Aliyah s with her 3D TV cravings she has a regional medal for division two then we have Allison so Allison Gattis is not here today but Presley is holding her piece so she has a regional medal for division three so last but not least Mr Pressley Frasier has her piece at state
012so she does not have it here physically she did a crochet dress so she has a regional medal and an area medal and we'll see how we do at [Applause] State okay we're gonna get a picture one sure congratulations student great job [Applause] okay we'll come back to later we already had so we'll move to campus reports now and then we'll come back to boys basketball because they're on their way all right all right good evening for the primary school um this is our busy season we are um we had a wonderful time celebrating r Across America week we dress up it's fun um now we're in the mix of field trips the perau museum Yogi Bear park we're going the Medieval Times that's a great opportunity for our first grade students we also got
013some Community donations for that so um just hitting the ground running with the end of the year program so we're excited about uh coming up on all of that and then for our teacher of the month is Miss BM she is our kindergarten teacher she is wonderful she's been with us a few years and has grown so much um oh has a smile on her face is always positive always coming in excited about what data is happening in her classroom and so just seeing that Joy from her shows that she's making a difference on our campus and with our students and then for our staff member of the month he didn't come in is Chief wood um Chief wood and I were fortunate to work together at the high school and then he came over
014to the primary school and he has just been a wonderful addition to our campus um he's become just part of the faculty U involved with the students teachers does lunch duty bus Duty and never misses a beat so we're super excited to have him with us on campus and then finally for our student of the month is Rhett Clark he is a prek student in Miss Hoffman's class he's the cutest little kid he's mature um he's four probably going on 12 he is that just responsible and so you can always rely on him to take care of his friends and be a great role model um and that's it for the primary school thank you thank you thank you show all their award and then we have El aw you science not like her mom
015our good job thought it was they gave me gum because I was coughing but I'm gonna wait on that all right uh Middle School what's happening at the middle school um uh Shayla rendez is one of our eighth graders she was chose as the winner this year for the Patriots pin essay contest through the VFW she won a $150 um check which was fabulous and we'll move on to the next round um and could go all the way if you went all the way up to the top you then she would take a trip to Washington DC so we will see what that holds um we have two Taffy students who advance to Nationals K uh key Rios and jacqulyn Rodriguez they will both be going to Orlando Florida to compete um for TSA with
016their children's story we have 45 middle school students and 20 high school students that will be going to TSA state competition next week and I'm I'm stealing your thunder a little here sorry sir two of those high school students are running for State office so that's exciting um Bo Gaskins is one of our eighth graders he they are competing in the Veterans Day pen design um if the the winners the top five of those I think top 10 I'm gonna say top 10 their pens get um created and they pass them out at the Veterans war memorial and I'm not sure what town that's in what state that's in um but anyway he made the top 10 and so he is advancing to the next level and we'll find out what that looks like for
017him um our Advanced choir competed in U and for the first time in over 10 years they came home with all sweep Stakes so we were excited about those kiddos um eighth graders went on a field trip to the Holocaust Museum you'll know we do that every year um we had a book fair in our open house right before spring break and uh had lots of people show up for that that Miss hard grve and I will be going to fifth grade this Thursday to start course selections with fifth grade and our current enrollment is 492 that's what it was then it has changed a few kids since then so all right um our teacher of the month no we're gonna yep top one is teacher of the month um doesn't have a picture because
018he was coaching somewhere that day um was coach crib he con consistently connects with students through positive interaction um even greeting students at the car at drop off he says good morning sunshine or hello Professor um he's a soccer coach he's also coach in tennis um strives to help kids find their way or find their why or challenge them to stand up for what is right um he has really taken on this year um something that we're super excited about the kids are super excited about the middle school kids will be competing in soccer so after track is over then we have a four game with three or four other middle schools um competition with soccer so the middle school kids are super excited we had over 200 kids sign up that they wanted to
019do that um they are not all going to get to because that's too many but uh um that was it was something that he wanted to do for them so um they are super pumped and he's growing his programs so um our staff member of the month was Miss Cindy younger um she is navigating juggling and managing so many tasks I can't even imagine how she is able to stay on top of all those things and and keep me in line um she also greets everyone kind despite how hectic her day may be going um she's dedicated to our school to our entire District um it's a never- ending job always ready to help everyone teachers and students um she saves the day every day for pretty much everybody and then our student of the
020month is Brooklyn uh Royston Brooklyn is a dedicated and hardworking student who excels both academically and athletically um she consistently demonstrates diligent in her diligence in her studies maintains High academic standards across all subjects in addition to her academic achievement she's committed athlete displaying discipline perseverance and teamwork at every sport she participates in her ability to balance both academics and Athletics with determination and excellent makes her a true a true role model for her peers and so we are always super excited to have her they are not standing on tables that's the choir room they're on risers so um that is all for the Middle School unless you have questions [Applause] okay okay the high school as you've seen a little bit earlier it's our busy time so we're going to start with teacher of
021the month and that would be Mr thorman and Mr thorman uh kind of bridges the gap between our regular uh campus teacher and our uh sped teachers but he also does the same thing for the students uh he has a way of role modeling and advocating for those students the other thing uh he's pretty good at is his mentorship whether it be a student or he' be a teacher uh he doesn't mind sitting down and mentoring which it goes a long way to the contribution of uh our uh Community our school community so uh very well deserving um he's um he's a funny guy at the same time uh staff member of the month is Miss Joiner uh her dedication to students and the staff uh speaks for itself and I say that because she's
022a parah and when you see her in classroom there's something innate about her uh she is about to finish up her degree and yes I and all the other Math teachers are already trying to recruit her because when you put kids in groups and you can to let the parah uh do the teaching uh that that tells you a lot already so she not only builds the relationship she uh she's got the the skill of teaching down and she's not even finished yet so any kind of math that you give her she's willing to do um the good thing about her uh when I say anate is she has a way of making the kid get to where she wants them to get she doesn't give them the answers she knows how to ask that
023next question to get them to where they should be and ah they realize what the answer is so hopefully she will stick around okay student of the month is Maddie Ward and uh Maddy's involved in a little bit of everything and by everything I mean from being a trainer uh editor in the yearbook uh she helps freshman out uh never has a I guess never has a bad day never worries about you know someone being left out she'll just go over there and sit with them so uh she's a pleasant child and uh she has a plan so she is trying to live everything she can her senior year so this year she took something else on and she tried out for cheerleader so now she'll have something to do the whole year through from
024cheerleading all the way through we know her best on the softball field so Maddie is our student of the month for the activities I think you've seen a lot of the activities but uh baseball has started and uh you know baseball you lose some and you win some but the camarad out there has been something different uh it's kind of nice to see them in the hallway and on the baseball field so we've had everything from kanet Adams throw a no hitter to bats come alive to uh getting a district win over Hillsboro correct so that's a that's a big win for the baseball program girl soccer uh I was at their playoff game this past Thursday one day during the break and they fell behind and they came back and one uh two to
025one so they will be in um bur where Burleson Burleson but they play Ben Brook that's it so I'll be there to watch that game as well so uh first playoff win for that program and I think they're going to match up pretty good okay so it'll be interesting to watch our East Sports Tuesday matches have been scheduled and they've fared well as you can see we have more student showing up and of course they're getting ready they're priming everything for their big competition in UTA so that's always a different um kind of competition so they're getting ready for that as well I think the next thing on there is basketball and you did see the girls in basketball so so up upcoming events our engineering classes are leaving tomorrow and they will compete in
026Cisco we have our FFA welding competition April the 11th and some of the projects that they make are just amazing for high school students they put a lot of work and Engineering into it so that's always a pleasure to see as well we have a jazz band dinner coming up in April the 11th and of course we start with star the eoc's on April the 9th questions thank you thank [Applause] you boys basketball here let me see check do we know if boys basketball is here know basketball here no do not see any I want to irle back to I wanted to Circle back to number four Mr haresis did you want to speak now okay um do I need to read this out to you again oh I got just okay so what's GNA
027happen um I don't want you to feel like we're being rude but she's going to time you and whenever it comes starts counting down she'll let you know how long you have left you know two minutes at two minutes and it'll it'll be short and sweet okay than so I just uh want to come to you guys today because there's things swirling in the wind out there in the community about possible changes and I think you see a group of kids in here that indicates what I'm talking about and before you make a decision that might be for a personal reason or maybe someone doesn't match up with your specific preferences look at the faces of these boys before you make a decision like that I graduated in 1995 I had four baseball coaches in
028four years it damaged me as a Young Man things are going in the right direction again we had to witness this in the football program where things are going and headed in the right direction the arrow was definitely pointing up we made changes now the baseball program is doing the same thing and I fear changes are coming there too and just remember these boys faces some of these guys are seniors and it probably won't affect them but but they're still here supporting the man so when you're making that decision please look at these faces and keep that in mind thank you thanks Mark we go to item number six informational presentation by ideal impact thank you ready so real quick kind of who we are my name is Wes McDaniel I'm actually the founder and
029CEO of Ideal impact we started 16 years ago first I always tell everybody I'm like the least talented human you ever met I can't sing dance straw do Sports very well can't do a whole lot of things these kids just did up here but um I think I do four things well I teach God's word and I grow grow companies and grow people and know a lot about energy so my last startup had grown to 50 offices across six countries we sold that to a bigger company that to a bigger company so I was helping run a$3 billion company and 16 years ago I really felt like God was calling me to resign my job and give back so I told my wife that January 2009 first thing she said was do you realize we're
030in a recession and they pay you a lot of money you want you to stay there to your retire and she said if you prayed about have you sought WI Council and she knew the answers it took me two hours the next morning convince the president of company I really was leaving and he said we can't afford to lose you I said you got 130,000 employees I'm sure you can lose me but that's where we started from we started first focused on putting money back into Christian Ministry and we said if we could go in in a way and put money back in churches by Saving energy and do it in a way they don't have to come up with any money to pay for it at all and so it'd be like a virtual
031endowment place and it went really well we ended up with some of the top energy conservation people in the world that took 80 and 85% pay cuts to be part of this and when I say top in the world uh like one of them actually when the depart head of the Department of energy in a previous administration was looking for somebody to be an advisor to the president of the United States they ask one of our guys you know the the Dow johnes Organization for years wouldn't put out out an article on energy conservation without talking to one of us first and I can give you 50 stories like that I want I'll go forward but this stage we also added school districts in back in 2015 I've done Prison Ministry for youth for 30
032years and I feel like every dollar we put back in schools is a big deal and so we said if we could do the same thing for schools that we've done for churches because by then we've actually hit more than a billion dollars back back into churches and so at this stage we've actually done 244 school districts now and what we've done there we put over 2.1 or sorry over1 billion dollars back in those school districts too so that's our whole goal is putting money back and we get lots of stories I mean stockdell after we did it down by San Antonio their superintendent said he was getting fussed at by some of the other superintendant in the area they said how are you giving teachers the raises you gave them he said well IDE
033impact came in uh we see we do a lot to pull down humidity and make buildings more comfortable and more healthy and Franklin ISD was one we did down by College Station as we went in there we always do work during the school year after hour so we never interfere with classes and so we had done one of their schools and we started in late August that year it's when we started the project and and we completely finished and they waited for our team to show up a group of teachers and they said we don't know how you save energy said our buildings are more comfortable than they ever been and we don't know how do you make it more comfortable and save energy we actually cut their bills in the high school down there
034by 66% 66% and the electric company sent someone out to check the meters because they're sure somewhat had monkey with the meters and I could tell you a lot of stories like that but our Focus now we're our goal is to generate 10 billion dollar for education and Ministry and Texas we set it up like it's a virtual endowment so you don't have to come up with any money we pay for it all and we get paid part of the savings we do a lot to pull down humidity and improve indoor air quality here's some quick examples um if you look at these BT use per square foot is total energy use that's Gas and Electric and most of the big energy conservation companies would say the best you can get in a school district
035in Texas is about 45,000 and you can see Louise and fer there they a few years before had done a 20-year contract where they replac roofs and lights and chillers and boilers and air handling units and controls and they got them down to 44.8 and 48.5 and we came in and took them in the 20s Calhoun County uh right on the coast down there between Corpus and Houston when we talked to them they said well everybody looks at us says there's no way you can get better than our 36 the president of school board there had a PhD in environmental engineering and they had done everything they could think of we took them to 26 and you can see there kadale was one of the best we've ever seen as starting and we still took
036them from 32 down to 20 so what we've done here we've been through all your bills we've looked at your rate structures and rate contracts we reviewed your systems and controls and looked at all everything and here's what your bills look like here and of course you've got two different electric companies you've got the co-op plus you've got part of its own Encore the the green up there is natural gas most of your heating is natural gas the yellow is how much electricity you use the blue is demand your Co-op here doesn't charge for demand demand is based on your top 15 minutes of the month and the top 15 minutes of the year but the ones that are on Encore that you actually have a rate contract with they do charge for demand and
037demand's a significant part of the bill the other thing that happened in 2011 the state legislature passed a law that said if you're a nonprofit entity which of course y all are and you can keep your annual load Factor below 25% which just an equation total kwh by the year on each meter divided by 8,760 times your top 15 minutes if you can get that below 25% then what happens the red part of this graph the rate actually drops from $5.50 per kW to 50 cents a KW and 78% of your meters on Encore are on that higher rate every school district we've done we get them all on that lower rate and we don't even count those Savings in part of what we get that's just gravy to all so here's where y'all are
038starting out y'all are doing really well better than a lot of districts at the start but we can still take you down a lot more and we really think we can take you a lot below that because there's no reason you can't get to where kennell is obviously they're right by you just about so here's the numbers right now you're spending $450,000 a year on energy Gas and Electric and we use two savings numbers we call it basic and committed and basic's about a B minus level achievement committed and a minus the goal is beat a minus beat the committed Steward to save more than $139,000 a year the the 15-year number assumes 7% inflation on energy actually think it's going to go up faster than that but you got to pick something I was
039one of the heads of urot wanted me to come down and meet with him in Austin recently and one of the things he was saying is the the most the highest ot's ever been for the top 15 minutes is 84 gaw they expect to need 155 by 2030 so our Grid's got to grow that much they expect to need 599 GW going from 85 to 599 by 2039 and that's paid for in the demand portion of the bill so uh like I said I think it's going to go up a lot faster and the rest of the us is going up going the same we've seen some districts in Oklahoma where the the kwh rate for the afternoons for most of the year has been as high as 55 cents at time times this summer
040which is way more than what y'all are paying so we're seeing rates go up across the US so here's how we structure it we when we were doing churches originally we said you know most churches don't have extra money just laying around and we said if we can go in and pay for the project what we call 8020 and they can pay us back out of savings and they pay us 80% of what they save until we're paid back and they keep the rest and if you look at that so like with y'all's committed savings 139,000 you'd pay us 80% of that until you actually paid for the project and then you would keep 20% but you keep all the additional savings and you keep all the savings of getting that rate cut on your
041demand from 550 to 50 cents we don't get any of that we multiply the amount Save times your new rate uh we also don't get any of your maintenance savings many of our customers have said they save as much on maintenance as they do on energy because if you pull down your energy bill that much every piece of equipment's running less and compressors last longer you know as you pull down humidity you solve all kinds of other problems too we one of the clients we did actually Christ Chapel's a big Bible Church in Fort Worth close to the Stockyards and as we did it we walked in there we presented in May and they said what are you going to do about our sanctuary and I said what do you mean they said well we
042have three big Services back to back and we can't hold the temperature even in April we're having to subcool our first service to low 60s to be below 80 by the end of the third service even in April and they said we're about to spend $100,000 they were going to buy a new Chiller additional Chiller and some air handling units and I said your problem's humidity I said you're spending 80% of your air conditioning tons on humidity which is leaving 20% for cooling that's why you can't hold the temperature and they said no we've had all the experts out and I said after we reduce this we're going to drop the humidity to 30% because we're going to pull it down in the middle of the night when there's no demand charge so you're getting
043cheaper electricity that leaves 70% for cooling I said so effectively we're going more than triple your cooling capacity and they said we don't see how that'll work and we said I said give me six weeks and they said you're a class a mechanical contractor why don't we pay you the 100 Grand I said I don't want your 100 Grand and sometimes we think we're arguing the wrong side of the table when we say that but I said give us six weeks we can solve this and so we started in late may excuse me of course six weeks puts us in mid July and you know how much hotter July is in Fort Worth Texas in April and they could hold temperature through all three services and we took kwh down from 319,000 year before to
044167,000 kwh by August we'd pulled it to 102 and oncore sent someone out to check their meters too which we actually get a lot but the net is we think we can put $2.8 million back in your District that you can use for other things than the electric company and the gas company in addition to that you'll save a lot of other just on maintenance and all the other stuff so essentially you don't have to come up with any money we take all the risk we get paid part of the savings so there's no cash outflow from y'all we get paid part of the savings till we're paid back then it puts $2.8 million back in your District that's that's what we feel like we're putting virtual endowments in place all over the place and
045what we're doing here uh first statement was rhetorical we've done lots of buildings across Texas as ideal impact thousands of them at this stage and of course our core team we've got eight of the top energy fellows in the world we've done many large buildings across the us the biggest I ever did was Rockefeller Center which is all nine city blocks in New York City not just the central tower average day there are quarter million people in those buildings but we'll start out here on the controls you got a good control system on 250 roughly 250 actually nine pieces of equipment there you don't on 98 pieces so we're going to add new controls on those to give you good remote control the others we're going to reprogram it and we're going to make it
046much better than it is right now so it manages humidity better it lasts better uh we're also going to do a lot with your economizer Cycles you've got 71% of your units have economizer Cycles which brings in fresh air when it's can be used and and generally they don't work well anywhere and so we change how they work completely I had dinner with the head of the biggest controls company the world a while back and he said wesle he said your problem is you don't understand the importance of service Revenue he said they make over half their profits on service we've got over 120 million square feet across Texas you know right at a thousand clients and our annual service call Revenue runs about $14,000 a year about $14 of client because I feel like
047every dollar we save y'all there it doesn't show up in the savings we count but every dollar we save y'all there is one more dollar back for the students and for the teachers uh we do a lot to pull down relative humidity as you do that every room's more comfortable you know if humidity my wife and I in a room and humidity is high if it's 71 cold and if you're if humidity is high and you're cold it sucks heat out of you now if humidity is low you we're she's comfortable in there if if it's 71 and high I'm probably sweating and if you're sweating with high humidity you just get wet but as you pull it down we're both comfortable and we've seen so many districts that struggle with mold and Ming problems
048sometime and I never named somebody that has mold or M problems because they're sensitive but we did one District not far from here and and their director operations have been there 27 years and at the end of the next summer he said that was the first summer he since he'd been there that they didn't have to do any mold remediation at the end of the summer and again that's not in our numbers but it's show savings to our clients we do a lot to Monitor and analyze results because everywhere we go there's been places where they hadn't been able to get things as comfortable as it should be and we solve a lot of those but we're also looking at every room how fast does it cool down if it's 80 outside or 85 or
04990 or 95 or 100 how fast does it warm up if it's 60 or 55 or 40 or 30 or 20 or whatever and every room's different a room Facing East is totally different than one facing west you know classroom's different than a gym than a meeting room and then we go through all 357 pieces of equipment to optimize those because if you don't do that it you know the equipment's not working as well as it could be and it's almost like tuning up a race car and not put air in the tires we talked about control zoning every District we've ever done had zoning problems somewhere we can solve a lot of them we do full weatherization of all the buildings which we've got a team that that's all they do is go through
050and they're they're sealing anywhere where air is leaking in from the outside which reduces humidity and cold or hot and en campus Optimizer is a giant deal it's it's patented by us actually and you look at right now you've got 357 pieces of equipment your maintenance staff is trying to keep things comfortable we don't know how many rooms you have 450 is an estimate um and you have more events than you have rooms and events a teacher in classroom or game or practice or whatever and your your maintenance department right now is trying to keep everything comfortable in a changing environment on a regular basis I they're also trying to pull down electricity use and pull down I mean ideally that optimal load factor which even if they're a m genius there's too many variables
051to do that on every meter and then the amount of natural gas the top 15 minutes of the month the top 15 minutes of a year by now you can have a team of match Geniuses the relative humidity the indoor air quality to do it well you need to know the ramp times how fast every room warms up and cools down and every weather pattern and nobody can remember all that and in the weather the weather in Texas is nuts I've lived here all my life almost all of it in DFW area and and it changes fast we can have a 20° day and an 80° day two days later and every time it does ideally you're tuning the equipment to the new weather patterns and then you've got 14 meters multiple different rate schedules
052but that's what campus Optimizer set up to do every night it can pull in the latest schedule from every building and you can do the same thing I'm going to describe with three Mouse clicks too because changes happen during the day I know but every night it pulls in the the schedule for all the pieces of equipment it goes through and brings in the next 7-day weather forecast including all the highs and lows of the weather it runs a 20 Level mathematical Matrix for every room and every piece of equipment for every high and low of the weather and every meter in every building and then it sends all those changes out into the controls where now they're resident in the control systems we are capella I is one of ours and we were looking
053at it last July and they had almost nothing going on in the schools and that night at 10:00 every night it updates at whatever time set but it was 10 o'cl for them it actually made over 1300 changes in three minutes in the control system to optimize for humidity in buildings that are mostly empty for the next day and of course during the school year there's a lot more changes than that it makes every day so it's a big deal another thing we did with this back in when the big freeze came down in 2021 uh we got our energy fellows together and said what can we do to reduce pipe burst for our clients that are on campus Optimizer and because pipe bursts are a big deal and so we built some new technology
054we call every client that had campus Optimizer at that stage and we said you know if you want this we'll put it in for free you know which obviously is a good us and pretty much everybody said yes and we went in and did it and I was at a Schoolboard meeting at Bridge City I the uh Mike Kelly had been a superintendent not far from here before he went there and and Mike told his board he said every District around me had Pop's burst he said the only one I had burst was one in the concession stand in the football stadium because of changes ideal impact made and pop burst you know even if you got insurance there's still a major pain and a lot of trouble um anyway you know we go through
055we'll document every unit every piece of equipment where they all go because most people don't have that we start training with the first project meeting and then we we train key people first then we spread it as as y'all would like us to one thing we'd love to do and some districts do some districts not haven't we've really developed this in the last few years but uh my home's 2 200 square F feet and I live in Great Vine Texas and my electric bill s months a year is60 something dollars or less and most people are May paying more than 60 bucks a month for electricy and my wife's retired she's home all the time we keep our house at 72 my grandkids are over there all the time which you know how well that
056works with doors and stuff uh but anyway they're you know we'd like love to do a free training at an in service or for the community night or whatever just for people in the area and what they can do to reduce energy use in their homes and again you don't have to it's just it's just a free gift we feel like if we can save each teacher a few hundred dollars a year on energy we don't do homes but if we can show them how to easily change that that's a big plus I was actually a state swim meet a few years ago my daughter's a state swimmer and I was sitting next to a teacher and and she started telling me about this company that told came in and told them what they can
057do in their homes and she was just telling me all kinds of stuff she said they're called ideal impact and I said I work for them and I jumped about this high in her eyes all of a sudden so um agreement is real simple we cover all the cost between us and our bank so you don't have anything you've got to come up with and and i' say that a lot but every once in a while people ask me okay well what do we pay y'all don't pay anything y'all just pay us part of the savings we can normally get your bills online but if not you send them to us and we adjust for weather and you know read dates but you can do that as easy as we can it's just nationala service
058data and your bills we calc calculate savings on your actual rates and then you pay 80% of the savings until we're paid back and the first payment's about six and a half months after you sign the contract and then it's quarterly after that and our bank makes us put in a minimum quarterly payment but we put in our agree the agreement too if you don't save enough to cover that minimum quarterly payment we right you check the difference before you ever have to make a payment so you're never upside down and then real quick few examples I'm done when I started this I was vice chairman of the deacons at church of the cross in great M my pastor said can you do our church I said well sure and he said well I didn't
059know if you'd do anything this little he said I know your background and I said our goal is given back and he said well there's probably no savings he said we're only Built nine years ago we got a great director operations I said well we'll take a look and we we looked at it and came back and said you know 24,000 a year basic savings and 32,000 committed and he thought basic was optimistic he thought committed was a dream and he said how long you think it would take you to get that 24,000 that's about 2,000 a month run rate I said give us five months we just started we were four people back then we're 160 now but we are four back then he said what about committed and I said give us a
060little longer you can see here I'm sorry about month five we hit the $2,000 by month six we're over 50% savings and that's a big deal to our church and our Director of Finance and I had lunch together recently and he said they're saving over 60% a year because of what we did and to our church that's a big deal he said compressor failures went down lots of other things got better watch Chapel biggest Methodist Church in Texas up in South Lake you can see by month 78 n they were averaging about $10,000 a month and FMC Richardson was built to be the most efficient building you could build in fact I was there when we talked to the trustees and one of them stood up he said look I build big buildings in Dallas
061you can't save 40% here he said we build he said people would tour them to see how energy efficient they are and we did a course and both the electric and the gas company sent someone out to check the meters here and then Sweeny had just done a 20-year performance contract where they replace lights and roofs and shoulders and boilers and air conditioning units couple of years before for we said 21% they thought that was pretty optimistic we're up in the 30s by month six and seven Stockdale down there they' been told they need to spend $2 million to replace the units on our high school and we came in and solved the problem and they didn't have to replace them so they saved that 2 million but plus their savings is up in the
06240s here brain would been paying train $100,000 a year to keep optimized and as we went down there and you can see by month 10 11 and 12 we're over 50% savings which the Franklin ISD is a big deal now I've had a few people that play against them in football said they don't need the money so you know anyway back to your numbers you know the goal here is to come in and you know put $28 million back into your District without you having any risk or you know without having to come up with any money what kind of questions do you have okay I guess I've got Okay so you pay us 80% of the savings you actually get not what we anticipate what you actually get we run about 1% net profit
063and we see ourselves as a Ministry first but we're a for-profit organization so we run about 1% so you can figure what we're going to invest in Venus from that it's almost all of that you know so that's that's our goal is putting money back and then uh at this rate if you ran at that rate it' take you about six years to pay back now most of our clients pay back in about three and a half to four years most of them beat those numbers quite a bit I've never had anybody go longer than six and a half years at this stage after that um equipment is paid off what's the what's the the split on the so you get all the savings after that so we don't get any most people decide to
064keep a coaching contract going with us but you don't have to that's about $700 a month if you want to do it it's a monthly agreement you can cancel anytime you want but we do a lot to help out as people are building new schools or if they're remodeling or anything like that I always say let us come in and look at them before you actually let us help with the design side we don't do new construction but like Godly when we did it they their new high school is at the slab stage so they're about six months from moving in and we said let us look at the plans aspects because we're looking for several things one to make it more comfortable two to reduce energy use you know three to make it easier
065to maintain less risk of failure but also many times we can cut the initial costs by doing that I'm not an anti- engineer I'm an engineer but a lot of Engineers have never had their hands on a piece of equipment and you know kind of like some high school football stadiums you'll have people in the stand sure they can call plays better than the coaches uh you may not have that here but you know but anyway so we told Godly you can do these changes it won't cost you anymore like I said it was pretty far along at that stage and they did I mean they finished and the high school had 177 pieces of HC equipment in so about half of what your district has right now and they said how much would you
066charge to expand campus Optimizer to that and we said we gave y'all all the tools you can do it yourself if you want to and they said well what would you charge us and we said $1,000 and it did $155,000 to add 177 pieces of equipment to them he said yes and so they had us do it for that but our goal I would way rather you build a building that we don't have to modify and you know yeah we don't get anything on that but that's okay our goal is putting money back and so that's our whole focus and so we have that happen all the time where clients are building things and they're having us look at it first and we say if you'll go do these things different on HVAC side you
067won't need us to modify it later and we won't need to do anything during the construction phase is there a finite number of your investment up front do you tell us upfront is going to you're going to you're your the reimbursement is $97,300 197,000 and whatever the 137 and we don't do change orders you know if you go add a new school that's obviously you charge for that but we don't do change order so we feel like we've looked at all the stuff already it's our risk not yours you shouldn't have that risk what other kind of questions any other questions no any other questions thank you very much well thank youall go to item number seven informational special education update all right good evening president Gore Dr Torres and board members thank you for
068allowing me this uh brief moment to speak with you I know you have a lot going on this evening so I'll try to be suc in my presentation this evening um in June of 2024 we were starting at Ground Zero with our special education District Department um we had to bring on all new hires we were we hired a new Administrative Assistant for new diagnosticians uh we're still in pursuit of a hired lssp that's a license specialist in school psychology a special ed counselor we hired a speech therapist two speech therapy assistant assist and an instructional coach for teachers and uh with the exception of a contracted lssp uh we were able to fill all those positions which by the way uh we are hopeful in having an applicant uh we're and actively recruiting uh
069an lssp at this time um in order to save the district costs in contracted Services we do have two roles that are duly served that's the special education Council and an instructional coach and then our early childhood special education teacher is also one of our speech assistants so we have been able to save a little by uh those people having some dual roles um we still have a lot of contracted folks such as not a lot sorry that's the wrong choice of word but um several contracted uh folks like um our physical therapist a bilingual speech um uh evaluator um occupational therapy Vision instruction those things have to be contracted because they are um we don't have as many students receiving those Services uh we have built an effective team and we anticipate retention and
070we hope to keep these folks um hired at Venus I in the coming year um in January we had already surpassed initial evaluations uh than what we had at the end of the last school year so we have not denied any parents or campus a special education evaluation so those numbers are much higher this year than they were last year um so we were required to initiate a strategic support plan based on last year's star results for special education there were several accountability pieces uh we received a designated level um of two uh because of our star scores for special education and eoc's uh we are requ ired to report activities designed to improve test scores and develop quality and instruction and we consulted with campus administrators to ensure that the activities we had in
071the plan were feasible and could be completed in a timely manner these activities for the Strategic support plan are due by the end of this school year region 11 came out and did some presentations for our special education teachers uh to help in the IEP development process IEP individual educational plan that's our special education terminology um we prepared for the cyclical review a cyclical review happens every six years uh it's not negotiable tea comes in they audit our folders uh and our students uh we knew prior to the audit that we had some systemic uh concerns that would need to be addressed this year we received the final report on January 31st which is posted up here and I will give a brief overview um of the audit uh we have until December of 2025
072to um complete our corrective action plan tea looked at 24 Student Records uh and also our policies and procedures were reviewed um we'll start with some glows so Rosie if you'll scroll to page five our excuse me um all of sudden the sniffles started um our on page five it's kind of small can you blow it up just a little bit maybe maybe not okay all right so our policies and procedures were all 100% compliant so these you'll find on our website uh their special education operating procedures we used a tasby uh template to help us be compliant in that area so that's one of our glow uh glows um page 10 if you'll scroll sorry about the back and forth but we're hitting the glows all right uh can you see the page numbers
073okay all right a little bit more okay so we have uh what's called our uh our accountability indicators they were compliant this was information that carried over from 2324 uh school year this is did we do our evaluations in a timely manner um that is sp 11 SP2 is Early Childhood Intervention did we get the the kids tested by the time they turn three and have an IEP in place and then um our 13 is for transition uh we did have some issues with that in our actual um audit but as far as the overall report for the s that part was compliant what does uh determination needs assistance mean okay so what you have in for tea gives four levels 0o to four are your rating levels so if you are a zero you're
074in really good shapee uh it's very difficult to obtain a zero or one because your star scores for special education students would have to be really good and in generally speaking in all school districts uh students in special education typically perform uh less um sufficiently than than non-s sped students so we were our two which means we have to have a strategic support plan but it didn't require require the intervention of tea if you were three or four so three or four is not good two is kind of middle of the road which a lot of districts are um a two and it just means we have to have a plan in place a strategic support plan to try to improve our star scores is basically uh sometimes you have uh districts that are disproportionate
075in having too many kids in Dap and removals um so those kind of things all those indicators contribute um so if you ever want to learn more about those indicators for the um the RDA report the results driven accountability which is what that all comes from the um the designation levels come from the RDA report that's your special education report card so do you have any other questions there about the dl2 okay okay and then um on page 12 um we had our successes indicated by TAA they saw that we had good student and parent participation in our art meetings we had a high number of parents and attendance um which says a lot about the parents of Venus they are in they have a vested interest in their students we have High attendance rate
076uh they indicated that we have good systems in in place as uh with our um our staff and their attempts to to Really support the student needs so those were pointed out by tea that wasn't anything that we said or we advocated these were just things that they saw from the audit another good thing on page 14 was our dyslexia program evaluation we were completely compliant we were compliant in all areas uh the screening process we have a really good process for screening um we have Miss Ortiz really working hard on that at the primary campus we've indicated a lot of students that need an evaluation uh because they didn't pass a dyslexia screener um so we've got some really good systems in place for our first graders and our kindergarteners um our our teachers
077have been trained um and we did have a parent information night so we're meeting all the requirements of our dyslexia program so that was a really good glow for us any questions about that so let's go to page five and I'll try to wrap it up this takes a little time I apologize so um on page five we had 24 students folders were reviewed now there's seven areas of of priority areas but there's sub sections in those priority areas so while we were 100% compliant on IEP implementation um the state assessment we do a really good job of of uh indicating what interventions are done for our sped students who don't pass the star and then our um content and behavior for our IEPs that those were all 100% but if you break down the
078other areas they have subsections of law so we had seven areas of non-compliance some of these were not a surprise to me some of them were um based on how IEPs were written and the compliance piece there some of it was about processes in the special ed Department evaluation staff and the how they reviewed evaluation data so there were some things that were systemic that we've been working on all year and continue to work on the 54% uh you can see how many folders were compliant um or uh 15 of 24 were compliant in the the child find evaluation process so even though um we're talking about the four areas um we still have let's see two three so there's there's three that say 100% and four that say however many are not compliant but
079the seven air because there's seven areas it's subsections of the ones that weren't compliant that part's a little bit complicated to to understand so what we did is and there's a table in here that tells you what those seven areas are some were individual errors in in uh compliance and some were systemic so uh the ones um that were non-compliant we have to write a corrective action plan for we had meetings back in December with parents to talk about this the parents of the students whose folders were non-compliant already know about that we had the art meetings we talk we tried to make those Corrections and then we also discussed with parents was there any harm do you feel like like there's anything compensatory the district needs to do and all the parents know that
080we're working really hard um with their students no one requested anything compensatory they we they acknowledged uh with us that there was an error and we corrected it and we moved on but unfortunately if two or more folders are non-compliant in one particular area you have to write a corrective action plan does that make sense so we actually addressed it with the parents and you met with all of them in December in December uhhuh we had all those meetings uh before the Christmas break so um parents were aware you know we're very transparent through this whole process um I will say the IP development is a really hard one um it requires just a lot of our internal auditing um we work with teachers and we find that even with training teachers are still writing
081IEP goals that are uh the the goals are non-compliant and and tea is really cracked down on that so that's something we continue to address we want to help our administrators listen to these things in our meetings and say that doesn't sound right or is that an is that a compliant IEP we'll continue to work with our teachers um in in that um compliance um yes go ahead are are our teachers writing goals or are our special education uh maybe your uh are they writing goals so U thee one one of them has been trained in goal writing and one of them is trying their best to teach a everyday lesson they've all been trained in the goal writing uh we've had um region uh 11 has come out and done if they went through
082the training they came out and did additional training so we're we have we're going to start out the year next year with some really um some very concrete um examples uh it gets very complicated you might skirt around something you might think you you've really addressed what the state is looking for uh but you're skirting around it and so here are the pitfalls um so we have provided that training but we find even still with that training um teachers often are still writing IEP goals that are not meeting all the criteria just may be beating that up I just know what I don't know I'm struggling with the the benefit of of a teacher writing it over a special edged person who's that's their job is to write goal so we have assessment staff that
083are are at the r to help ensure the compliance but they don't work with a diagnostician for example the diagnostician doesn't work with the student doesn't know the student so they are not capable of writing a good goal or writing a good present levels of performance for that student the person who knows that student best should be the one writing that goal and writing those present levels of performance from time to time you have teachers that are the case manager that are uh writing these goals but they may not be directly uh in class with those students so that can can some too deep I know that'll be your that'll be in your corrective action plan yes so we have until December of next year to finish our corrective action plan and we'll just keep
084refining our processes um you know what's what's what's difficult is when you can see it coming when you know you're going to be non- compliant but these were all records that were done prior you know to the new staff coming in and so what we can do is look at internal audits from my office when we see things that are not right then we we need to kick them back and say this needs fixing and I know we were already in the audit process when you were hired on uh explain briefly what a properly constituted art okay that's a good question hard for me to get because I'm familiar with it but yes yes that's that's a pretty easy one to to uh yes and that's a pretty easy one to explain what happened so
085we had contracted folks like occupational therap therapist and physical therapists that didn't really consider themselves to be the required members of the committee but tea will will differ on and say If you're receiving occupational therapy you should be at that art meeting so what we've instructed people to do if if your people are not all there if your attendees are not there you need to table that meeting until you can get them there um we had a couple that where we didn't have a CTE representative we have to have a CTE a CTE representative for students that are 13 years and older so even when they're not in high school we have to start talking about their plan now when they're 13 so any student 13 starts talking about a graduation plan so if you
086have to table a meeting what does that do for our student does it just keep I mean they just keep having to wait and wait and wait well if you table a meeting it's for the compliance piece because we have to have um there are ways to excuse a member but it has to be in writing with a parent prior to that meeting if that's not documented that a parent agreed to excuse a member of the committee then te will say it's non-compliant so if we table it it might mean let's stop the meeting get on the phone call whoever is supposed to be at that meeting if they can't make it then we're going to have to reschedule and you know that would be unfortunate for a parent right who's taking off work so
087we want to avoid that at all costs so we do have systems in place calendar invitations uh there's really no excuse for people not showing up to a meeting meeting um and we have some pretty good processes in place it's rare now that we have someone that's not there I have two questions for you yes um go can we go back to the training with that we had with did you say special ed and gened teachers were all put through that training no it was uh for the case managers region 11 came in and did IEP training so that they would write um good present levels of performance that tied to good IEP goals so we were non-compliant on how those goals were written they didn't feel like they were measurable they might have had
088the criteria but they didn't make um they weren't explicit enough for if if five people read a goal they should all be able to understand how you're going to measure that goal if five people are reading the goal and you don't all agree on what's expected then that's not a a well written goal okay and that training you said was done at the first of the year it was done I think more towards um Mid of the year um when region 11 came out they came out to visit with folks who had already been through the training so this was like an extension okay so um we'll just keep refining the process and just keep training and I'd like to have our administrators trained too so that when they hear the goals that they'll know
089that's a non-compliant goal can we reward it and those are all things that can be done in the meeting and then last question about folders so I see that we've pulled like 24 is what our sample size was yes just knowing KN that in certain areas of those categories what are we doing as far as being proactive are we going back and looking because now we see that we have a percentage of these folders just a 24 and we're meeting with parents those parents and let them know but what is our proactive goal of reviewing all of the other folders where we may have additional errors that's where we need to be looking internally when those when that paperwork is processed and it comes in into um our secretary um getting her trained and myself
090going through folders um in a previous District where I worked where I managed uh 1,000 special education students I audited every folder um it was a lot of after hours so it's a matter of training other people we have worked with our diagnosticians to get them to help rewrite goals some are more experienced than others because some have had more sped um special education background but we do have a couple of diags that are uh special education certified but they haven't been sped teachers so and so I understand you we're going back and reviewing the folders that we have we're doing our own to be proactive okay yes we are okay anything else any other questions and there's a there's a whole um table that explains it breaks down the the uh the TAC and
091the tech you know what what sections were non-compliant and that's in the report as well and it indicates which ones were systemic and which ones were individual yes yes thank you thank you and thanks for the opportunity I have really really um enjoyed my my um work here this past year and it's been a real blessing so I love being a SD so thank you all we'll go to item number eight presentation of ESS substitute system data Mr Martinez good evening president Gore uh Dr Torres and uh board members um we're just going to cover I know the board has been asking about the data regarding ESS and um as you know we've been working with ESS closely this year creating more of a strategic partnership so we do have some data we want to
092present through their uh PowerPoint uh that we have so if you could go ahead and uh start that Rosie so this first slide basically shows um year-over-year absence request comparison basically that same from school year 2223 to currently um how have our absence requests looked and you can see that 2223 we had a significant number of absence requests and then in 2324 of course that was last year's our first year as a 4-day U school week and uh some of the uh absence requests started going down and then this year uh the absence requests have uh gone down a little bit more uh but the significant part is that yellow line up there is that even though the absence requests have gone down um in 2223 we had about a 46% fill rate last year
093it really dipped down to about a 36% fill rate and this year so far we've uh climbed back up to a 53% fill rate and then campus fill rate comparison so here once again you can see it by Camp campus and we have the primary Elementary Middle School and High School um you can see the primary we've had about a 62% fill rate and then in um the elementary we have about a 52 the middle school about of 55 and the high school is struggling a little bit with a 48% uh fill rate of course you know mathematically you normally have more staff members there and you also have a lot more activities going on extracurricular and things like that that sometimes it's hard to fill those absences so lead time is is critical I
094think when you look at it and you can see for example in 2023 which is the chart down here at the bottom when you look at lead time as far as like somebody calling in in absence the night of the morning of of course your fill rates are going to be low that's that's reality uh um what you also want to look at though is how successful are you being when you have at least a 24 plus hour lead rate you can see that in 2023 we had a f a 46% f uh fill rate that's not good but this year we have able to increase that to a 74% fill rate when we have a 24hour lead so um that's that's been a tremendous uh significant change there we have we have improved a
095lot I mean you're going to have your spots here and there of course uh but overall there has been Improvement um just like with our students you know we want to see Improvement we're always going to tame for the top and and get to the very top and ensure um a Mastery or let's say here a 90 to 100% fill rate but we're working on that and then if you could go to the next slide please so once again um with fill rates comes well do we have more people who are actually subbing in the district you can see in 2223 we had about 33 active subs and then we hired about 25 that school year last year we had 66 active Subs which were we hired about 28 and this year as of right
096now we have 77 active Subs and we have hired 49 and I know sometimes we go back to that um age requirement that we have those are other uh issues I think can be examined later on but overall we have increased number of Subs working in the district and U the ability to hire people and we have set up a schedule with um ESS to where as people come in and are getting orientation and getting uh signed up they provide us with a list of doing background checks so that we can immediately start uh getting those people uh to where they can go through the rest of the onboarding process with ESS and this is how um ESS also recruits they post jobs on indeed use the social media page um local Flyers signs I
097know uh we've discussed the possibility of putting signs up for example at the beginning of the school year and during different uh recruiting periods with esss to uh put signs up locally that let people know we are hiring Subs um we just want to make sure that we're not also I I would definitely check with the principles I don't want them you know just say hey we're going to put signs up in your campuses and you guys may not feel comfortable or maybe you have other traffic or activities going on those are the kinds of things where you have that ongoing communication with campus principles make sure everybody's on same page here's a area pay rate comparison as far as what Venus pays the subs and what some other local districts are paying for the
098most part we're pretty competitive of course Mansfield you can see that they're just paying at a higher rate overall um and of course they're you know about four or five times the size of of Venus but um in general you do have about a competitive pay rate of course we would love to try and do more there and I think if we could we could probably be even more competitive but uh right now that is the data that we have and so how does this break down in terms of uh considering later on you know contracts and things like that so the price markup for a sub is 36.5% and so a sub who is made making $80 a day with a 36.5% markup is ESS is going to charge us $19.20 for that sub
099and then you can see how it looks for a certified sub at $90 a day it's 122 so the difference here um you know when you think of it in terms of doing an inhouse and things like that is that we are not having to worry about payroll taxes general liability insurance workers comp uh insurance all that's being offloaded by ESS and being taken care of in that way so what I want to stress there when we're talking about the uh amounts as you can see it's we're looking at probably spending right now we're spending about a 100,000 a little over 100,000 a year of course if you get more subs you're going to spend more money on that uh because you're you're having more subs in your C on your campuses uh but the
100kind of going along towards the other piece of looking at other providers couple of things with the other providers uh one of the other providers that we were seriously engaging with um was not willing to get on a Cooperative um so that kind of put them out of the out of the equation or out of the game there and so that was uh something that that um impeded their their being considered more seriously another another one of the providers uh swing education is willing to get on a Cooperative they still have not done that they're looking at that with their company these are companies that are new to doing business in Texas in the metrop they may have one or two Charter campuses that they're working with but they don't have any true isds that
101they're working with which the good part is there is that if they eventually do good on cooperatives U they are willing to be very competitive and um and in talking with ESS ESS is here and they know that um there are other competitors out there that can be considered uh but right now based on the information we have the data we have and the availability ESS uh is being considered as uh later on discussing uh contract uh discussions with them but overall what we have seen as progress um I think I was um engendered this year to to take that on and I took that seriously and um I think we have made some progress and hopefully it'll continue but um definitely I I want to thank the board on that aspect as being new
102to working with uh substitute providers and and in and having that kind of Engagement but also I think that it was a good thing to partner with the company itself and having those monthly meetings we were having monthly meetings and discussing the pros and cons The Good The Bad and The Ugly um keeping our principles informed trying to support our principles in that way so that we can just continue our progress there discuss yeah it's discussion so just love love the the data 74% fi rate with a 24-hour notice is there anything we could do locally to I'd probably say let's just go low number I say 50% our absences are put in are are something that we know about a year in advance if not a season Advance a lot of our our extra
103cric people that for some reason just don't put it in and here it is I mean this has been on the basketball softball soccer football schedule for you know since July and here we are the day before the event and and we put it in the night before midnight and we can't figure out you know so although holding ESS to the fire there's also have we discussed anything interior that could make to help encourage or dis encourage them to make sure they put those in well I I can tell you just uh I know that we've been having those discussions with the principles especially where you have curric extracurricular for example middle school and high school and I know for example Miss Buck she's been really diligent on that she's been working on that um
104having those critical conversations with teachers because you know they're the ones that are going to see it every day they're the ones that are seeing those absences and then of course if it becomes an issue where it's a pattern and um it's now Beyond a principal working with the teacher and trying to build that Partnership of saying we're working with you on this but now we're getting to a point where this is going to be an issue that can impact their evaluations and so yes those are conversations that we've had with the principles also like and like I would I would say just thinking about you know we have an athletic director we have a Girls Athletic Director we have a band director we have each a fine art director we have everybody has a
105director you know do we do month excuse me do we do monthly reports that that say in your department 78% of your of the absence weren't put in on time and then let and then now you know give them I don't know if there's I'm just spitballing here you know we we kind of held 's feet to the fire and demanded a lot but maybe you know looking at that chart that was a new chart as far as the 24-hour stuff that was really eye opening is the 75% but everything you're saying are good conversations because that allows that dialogue to now start and say hey we've gotten this far now now what are the things are we going to put into place to get it more um proactive in terms of getting fills any
106other questions thank you thank you we'll go to item number nine presentation of Johnson County reach that would help and uh so yeah we're here talk about some of the programs that reach offers uh reach Council has been around for over 30 years serving Ellis and Johnson counties um we Prim arily work in the school districts um but we're not limited to the school districts we also work with Community Partners Community coalitions local businesses local government things like that to uh do a lot of different programs to help um essentially work on growing and building up protective factors and limiting the effect of risk factors um we're a prevention education organization primarily um we have a big focus on substance misuse prevention um if if you're not super aware of what the idea of prevention
107is am I able to scroll down to the next one it's yeah I think this one's in a PDF form basically the the idea of of prevention as as a science is is not something that's been around very long compared to some of the other sciences that are out there um if you scroll down to the they got a couple quotes that I like to put in here just to show that the idea has always been out there the idea of prevention you know Benjamin Franklin put it this way ounce of prevention is worth a pound of cure he was actually talking about fire prevention um but it still applies to prevention in general one of the great things about prevention is that it's not limited to just one lane or another it's a very
108broad encompassing idea um if you scr on to the next one that's a quote that's been around for a few thousand years Superior doctors prevent disease mediocre doctors treat the disease before it's evident inferior doctors treat the full bone disease so again the idea of preventing something before it becomes a problem it's pretty common sense right I I think most people understand that as far as making it a effective policy in trying to limit the impact of some of these unhealthy behaviors and unhealthy outcomes that are out there that's where it's it's still kind of new in a lot of ways but it really comes down to risk and protective factors like I mentioned um the risk factors what are the things that um individuals families communities are exposed to or have to deal with
109that make it a higher likelihood that they're going to have some of those negative outcomes that um we we ideally want to mitigate and then what are the pro protective factors that can protect people from the effects of those negative impacts um like I said they can they can vary on what those impacts are and not the extent of those impacts um but the more protective factors you have the less of an impact those risk factors are going to have so even if you have have people that are dealing with a lot of very challenging situations in their individual family um Community lives if you have a lot of protective factors like education um good school systems good community that that that works together and cares about their community that can mitigate a lot of
110those effects um if you can scroll down or roll down to the next one have any of you most of you heard of Aces Advanced childhood experiences that's it's pretty a lot of people have heard these types of things essentially there is a a really compreh of study that looked at why certain Health outcomes seem to impact certain groups of people more than others um so they basically looked at a lot of different um risk factors and determine that the more risk factors that these people had in their lives the higher likely they had were to have some negative Health outcomes um really really interesting study um really enlightening in a lot of ways not perfect um but gave us a lot of good direction to kind of see how the things that that especially
111youth experience in life the younger they exper experience thing experience things the higher likely they are to struggle with other things that we don't want them to have to struggle with as they get older um not an end all Beall by any means but a good piece of the puzzle to try and understand of how we can again mitigate those risks if you can r on to the next one please so again what we um we also F found out and what we've been finding more and been gaining more traction is the positive childhood experiences that's those protective factors that they can lessen the effects of um the the those negative effects the more positive Community positive um um Family experiences positive um adult safe Role Models people have in their lives can mitigate a
112lot of those those Aces that are out there so they can kind of balance each other out um in a lot of ways so that's kind of again the overall idea of the risk factor versus protective factor and that's what the core of um prevention is can we go to the next one please so H how do we address risk and protective factors at reach um we have a lot of different programs um I've been with reach for 11 12 years now um been been very lucky to see it grow to what it is today we were a lot smaller when I started and um fortunately we're able to expand a lot of our services and offer a lot more um than when I first started so it's been exciting to see um if you
113can scroll down for me so basically we do a lot of our prevention education through they can be one-time presentations they can be curriculums um they can be positive alternative activities um these are all protective factors doing the more that that youth and communities are educated and aware of um the effects of things like substance substance abuse the importance of um mental health and the in addressing some of these things how those have a relationship the substance misuse and the mental health situation how there's a relationship there that you know can can um set you on a different course depending on kind of what again your your your ability to deal with those situations are um so a lot of what we do is is we focus on some of the education component but it's
114not just you know drugs are bad um it's not quite that that you know dare was a big part of that I grew up with d d worked for me it scared the heck out of me um I remember D clearly from when I was a kid um so it's had some great impacts in its own way but the research has shown that it doesn't work with everybody um we've shifted the focus more to building up those life skills you know what are the reasons for people leading towards substance misuse for example you know if people don't have as many goals if they don't know how to deal with peer pressure if they don't know what a healthy relationship friendship looks like they don't know how to manage their emotions you know those are things
115that make them a higher risk so we work on educating on those those uh protective factors those life skills to to then lessen the likelihood of getting involved in some of those unhealthy behaviors this is just a list of some of the presentations we do the ones we do Mo most often again you'll see a lot of substance misuse uh Focus but also a lot of presentations that Al also focus on um again how to manage and how to build up those protective factors it's not a comprehensive list but it's just to kind of give a general idea of the things we get requested for the most in the other school districts and other communities that we work in go to the next one please um basic rundown our presentations are pretty flexible with what
116a school district or a community partner needs um we can adjust it add to it you know take certain things out and work with whatever that that school district wants or that community group wants um we have a Vape Escape activity it's kind of kind of goes around the idea of like an escape room but it's a lot of different puzzles that they work through that educates them on some of the potential heal health effects of Vapes and they as they work through the various um puzzles and activities they um are educated on what some of those potential uh negative Health outcomes are and how to come up with alternative healthy um options as in instead of pursuing uh vaping the next one so one of the other things that we do outside of just
117presentations is we do curriculums um our curriculums are all um approved by the state we're we're primarily state funded so we follow all the laws of the state all the policies of the state um any curriculum we offer has been approve through the state um all evidence-based curriculums um so they can be a little bit more time uh have a higher time requirement than a presentation or even a couple presentations have just because that's that evidencebased component um we have three primary kind of groupings of those educa those uh curriculums a universal basically what that means is you're going to want to do it for say the entire sixth grade so you're going want to go to all the sixth grade classes um you know whatever the schedule would allow say maybe a health class
118or a science class or something like that and you would basically give it you know the number of sessions um can vary depending on the curriculum it can be as few as eight or up to 10 um are what most of our curriculums tend to be uh but you would do the eight sessions in that one class with the idea of um meeting with the entire sixth grade uh yps is a selective program so basically that means parents teachers counselors someone feels that a student would benefit from a small group setting um working with a train facilitator that is again kind of FOC focusing on those life skills um uh development and really just focusing on that uh those groups are 6 to 10 they're about 10 sessions long go to the next one please
119um so we also got our ypi program this is the program that we use in a lot of our adult or our uh not adult um alternative education programs um so basically these are the students that have already kind of had a had a few um unhealthy outcomes and we're trying to work with them and prevent further um unhealthy outcomes so this curriculum is about six sessions s that one and um it's focused mostly like I said you can doesn't have to be just in the alternative side of things alternative school side side of things but that tends to be where um we tend to focus the efforts on that program um then we do have another brand new program is our family program um this is a universal one so this is any families
120that are interested uh the goal of this program is really increase relationship and bonding within the family uh we walk through how to to have some of those difficult conversations um that um come up with adolescence and young teens and really just walk parents through and do role playing and um help help give them the tools um to work through some of those challenging conversations challenging situations that um many parents experience while uh while their youth are going through those adolescent in teen years next one please um so this just kind of gives a general breakdown of um basically how some of these evidence evidence-based programs work um if you are interested I have lots of data for each individual program um there's cost analysis of them of how prevention um Can can save money
121every dollar you put into prevention can save anywhere from 10 to $20 that would go into say other programs that are more um recovery based um so if anyone's interested every wants that information um we have the information of the tees that apply to our curriculums as well um we have all that information as well I I don't put it on here to too often because it's a lot of data and um it can be overwhelming and we you know we tend to have it more specific to that particular if that school is interested in a certain grade level we can give it for that grade level as opposed to all the data for all the all the programs all at once um but essentially like I said prevention one of the neat things about
122it is that it doesn't just cover substance misuse prevention it covers um teen Dating Violence has a lot of the same risk and protective factors super Su Suicide Prevention has has a lot of the same risk or protective factors um there's a ton of overlap between um what risk risk factors put you at risk for these things and what protective factors will help protect you against those things next one please um and this is just a overview of the yps curriculum um it goes in a little more detail about what that small group looks like the number of sessions um all the topics it covers you can go to the next one please uh this gives a outline of the types or the names of the different sessions that go into it when we do
123if if the school ever is interested in a curriculum um we put together a parent letter that we send to the school that they can review and we also give a a good outline about what is covered in each session um we also give our contact information so if parents want to know more they want to learn more about the curriculum want to learn more about what each session is covered we're very transparent about everything that we you know will talk about in that session we let the the students know we're not we're not counselors so we we let them know that we don't have confidentiality as far as those kinds of things go that um if we talk about in that group children talk can tell their parents all about and we want them
124to because we want them to engage in conversation about what they're learning um so those parent letters kind of give that basic breakdown of what that looks like um and we do require um a assigned consent or at least consent from a parent to uh to be able to do the selective groups um for the universal groups if you want to go down one more um our policy is to have um opt out now we we leave it up to the school if the school wants to do more we're more than happy to go with whatever the school wants but um we always do at least an opt out option um if if they're not interested and same thing though even with the universal option we give them an outline everything that it goes over
125links to the site so they can dig into it more our contact information if they want to let know more about us the facilitators the agency and what the cric is going to be so that's just a little more detail on one of the ypu universal programs you want to go down again that's kind of some of the a breakdown of the session topics that they go into so it's called life skills training so as you can see it's a lot of life skills based topics um and then we can go down a one more please and then positive action is another one of the uh curriculums we have all of our curriculums for the W the the the youth um prevention uh selective ones so the small group ones um they're available K through
12612 essentially the majority of what we do is going to is elementary schools just because that's what the majority of um schools ask us for but they can be across kind of that Spectrum um for the universal programs again yet Technic technically they can go across kind of the the spectrum of grades and ages um the majority of what we do is Middle School and some Elementary some of the older Elementary ones um and those are kind of the most common requests we get there's another breakdown of what um some of the overall topics are for the other positive action Universal program want to go down next one and then the blues program is the indicated so that's the one that we do in the um dap setting the most often um so again this
127is going to be more of that that um age level that are going to be in those programs but um again there's there's a range of what kind of can work within that if I want to go down one more that's kind of a a breakdown of what the different sessions are what they cover um what IT addresses and so again you can kind of see like a repeating pattern that it really focuses on those life skills and building up you know the ideas of you know how important your mental health is when it comes to these things and how to give you alternative options again it's not just these things are bad so don't do them it's okay these things are unhealthy this is why they're unhealthy so these are some positive alternatives to
128what you can do in place of those unhealthy things and how can we work towards thinking about things in a more positive light and thinking about the more Positive Choices we have out there go to next one please and this is the family one guiding good choices the name of the family um go down the next one and it kind of has the breakdown of the sessions this one can be in person or virtual um so we we do sometimes we do like a hybrid where we might do a couple sessions in person just to kind of get to know and get people face to face and then if we have people coming from a lot of different areas we can do virtual for a few or sometimes we do in person and virtual at
129the same time so it's one of the nice things about the family one is we try to do the best we can to really make it as convenient as possible have have dinner you know we provide dinner for it and uh other other incentives and things like that to to encourage families to participate um so then our youth recovery program um so this is the one that is technically on the recovery side of it not necessarily the prevention side of it but what it does is it focuses on youth that are looking to get into a a a sober lifestyle um have had some of those unhealthy outcomes and are wanting to shift focus and realign with some of the the the the healthier choices um so it is a it is a peer-led group
130as far as the youth recovery leaders um are going to have either some type of lived or familial experience with um the youth substance or challenges um so they work with youth anywhere from 13 to the age 21 that's one of the things I actually like a lot about this program a lot of these programs will kind of cut off as soon as someone's 18 there's a lot of big changes when you turn 18 and to be cut off from a program that is kind of helping Empower and give you tools and resources can be a can add to an already stressful situation for some so this actually goes to the age of 21 so we can keep working with um those young adults as uh they're transitioning into jobs and schools and and trainings
131and things like that um so this is just some of the options um they do a lot of really fun activities do a lot of fun it's it's a optional program um it's something that keeps growing we also um in addition to working through some of these uh services that they offer um there's a family component as well with this so it's not just focus on um the youth in it but also the family as well so we have a family liaison that works with the families to try and really kind of have those wraparound Services um so that because again you just focus on the youth that's only one piece of the puzzle the family is usually a big part of that puzzle as well so you know we give resources to family as
132well families as well the family program I talked about earlier we do that with them as well so that's another training tool that we have to to kind of incorporate families into that uh that process go to the next one that's our youth recoveries team you can see them they've working with us for a while that's um if you ever want to make a referral that's got the QR code on it um so students or staff or parents uh can do that and follow that referral form go to the next one please uh so one other program that we do have is our tobacco prevention Coalition um this one does have a primary focus on uh tobacco products vaping um this is one of the the programs that really is more school and youth Le
133um we have you know Comm or staff members that help um coordinate it but the goal is to get youth leading this program to to it's a youth Coalition so it's we we want the youth to participate and take ownership of it and and really be that voice in in their community that voice in their school um to talk about wanting to make those healthy choices um so that's one of the ne things about it it's it's it's not just staff or adults telling youth what to do or how they should do it it's the youth coming up with the ideas of you know social media initiatives um different activities to get um alternative alternative healthy activities to get youth involved um and and um really again just just really be the main focus is
134their voice and um you know that that that peer-to-peer messaging is super important and a key focus of this um part of what we have some trainings that we do we can do through the TPC through the tobacco Coalition as well so this is what some of those trainings are that focus on specifically The Vaping um we've used these programs as well with some of the um ISS programs um with the the laws that require um The Vaping um um outcomes to send students to ISS um we've used this for schools um our staff can do it it's also got a self-paced option that um they can take it and use it as they need to however the school wants to kind of incorporate that or initiate that but uh that has a nice um
135nice simple process that that can be utilized as well um just some of the community programs we do we do a prom popup um we did three of them this year which has been really to see this grow so basically we get um prom jesses and Suits donated from individuals from companies whatam mall it's one of the big ones and then some of other retailers will donate us um the clothing items accessories shoes and uh we basically rent out a space and let students come and pick out prom apparel um you know we have an education component with that to kind of go over some of um some of the programs that that we we do but um really it's more about them just having an opportunity to have an affordable prom experience um and
136that's something we do for free all of our programs are free that's the other thing to kind of put out there we don't charge for Nal programs because we are primarily funded through grants uh we also work with a lot of local law enforcement to do the National Drug takeback they do those twice a year um so we participate in those to help keep uh reduce access that's the P purpose of those reduce the amount of access for um expired unused medications and here's some of our social media options so feel free to follow those check out those we have our podcast and um you can always check that out have our newsletter so if the school is interested in keeping up on what we do we're happy to share that and put that out
137there and then yeah that's some of our information so like I said yall have this um presentation so it's got our contact information on there and we're happy to to do what we can um we're flexible to try and work within schedules I know fitting anything in an already packed schedule is a challenge um so we're happy to kind of work with yall where where you're at and hope we can provide some some of our services do anybody have any questions M so generally not generally no we're going to I mean we're going to try and work with what um your counselor that's coordinating what what they have already established and we're going to try and work within that schedule that makes sense you know because sometimes it really depends how often we go is
138really up to kind of what the school and the staff and availability is um some schools we go once a week some it's every other few few weeks um depending on the time of the year that can that can increase potentially depending on um when that's going to happen um if if even for the students that might go a little past the six sessions we do other education presentations that can you know any of those individualized presentations we can do an add that to so if they're going to be there longer and they want that consistent of Us coming once a week or however many times a week it's decided so any other questions thank you very much for coming and doing the presentation go to item number 10 we will go into executive session
139at 805 for 551.071 55107 2 551.074 55107 6 551 082 and 55108 e e e got item number 11 reconvene from executive session at 9:16 PM go to item number 12 consent agenda did anybody have any questions no do we have a motion a motion by Amber second in by Greg all in favor motion passes go to item number 13 consider approval of teacher and staff contracts for the 2526 school year do we have a motion as president as pres I'll make a I'll do second a motion by Amber second by Kirby all in favor motion passes go to item number 14 consider approval of substitute system contract with ESS for the 2526 Year I'll make a motion to approve the substitute system contract with ESS for the 2025 202 six year motion by Kirby
140second by Amber all in favor motion carries got to item number 15 consider approval of innovative course General employability skills Dr Morgan so this course will replace a career exploration course we currently teach at the middle school um career exploration is required teaks for students in middle school this course is a CTE U weighted course so that students we would get CTE weighted funding for students enrolled in this course so it it allows us to cover all of the required tequ um for the career exploration while giving kids a better broader scope of the the CTE courses the teacher um has agreed to work on the certification that's required and it's just a general CTE certification anybody have any questions no do we have a motion okay go ahead just come to General um he
141he would like to take a certification called technology education and so we're going to provide him a test prep course in book and then he'll take the exam any other questions yes he currently teaches the career exploration class no it shouldn't it shouldn't any other questions no do we have a [Music] motion motion by Joe do we have a second second by Greg all in favor motion carries item 16 consider approval of the academic calendar for the 2526 school year Mr Gatewood okay uh I am back again once again after getting it right this time I believe uh before I talk about uh Mr Gonzalez you see the PowerPoint okay before I talk I present the calendar recommendation to you I want to talk a little bit about uh the calendar committee I want to
142recognize the tremendous job that they did uh during this here process and I have two members right here um Mrs Sanchez and Mrs uh Mesmer here uh Mrs meser in fact she brought her whole fourth grade team there uh stayed after school Friday and worked through them they presented they developed two calendars uh that either one would work one was 153 days with five minutes at it one was 155 days with two days added the reason for that add because we had to add the additional 840 minutes that's recommended by the state uh that was a reason for adding 5 minutes or adding two days uh but they did a tremendous job once that uh was completed we sent that calendar out in a survey to the school Community to get their input to see
143their thoughts on it and I do have that here the results of that survey right here ah crap we had a 120 uh respondents as you can see 94 of them chose calendar a uh 26 chose calendar B breakdown was 44 teachers and 59 teachers that chose calendar a uh calendar B was 13 teachers and 13 non-teachers uh this is uh goes right along with the recommendation uh that the admin want like to suggest that we approve uh calendar a for the scho for the school year of 2526 I want to talk a little bit about uh that overview of calendar 153 the first day of school was August 6 the first semester has 77 instructional days the second semester 76 uh the last day of school is May 21 and the graduation is May
14423rd with a bail schedule of 7:40 a.m. to 400 p.m. extended at 5 minutes as you can see it is a balanced school year it is a pretty much a balanced school year between the first semester and the second semester we have two grading periods for the uh first semester and we have two grading periods uh for the second semester uh we return back from winter break January 6th major School breaks now the biggest thing about the major school breaks they're congruent with our Hill College with our students take dual credit classes because we want to make ensure those our breaks are at the same time as Hill College our kids aren't being double tapped while they on break having to do work at their and dual credit classes so those our major breaks it
145also includes teacher development days we have new teachers reporting July 28th and 29th we have uh pre-year preparation that's when all the staff return back to campus and we have some midyear PD days built in we have four of them uh we also have a contingency plan with this year calendar we have the extra 9900 minutes built into the calendar the state requires 840 so we exceed that but we also have those bad weather makeup days plan we have three of them as you can see it's a pretty good calendar it gives us 153 school days 76,500 minutes the state requires 75600 minutes so we exceed it by 900 minutes first semester 77 days second semester 76 days and we have four grading periods are there any questions at this time regard got in the
146school calendar recommendation any questions no do we have a motion motion by Greg do we have a second I'll second second by Kirby all in favor thank you motion carries go to item number 17 consider approval to change F school year start date to July 1st I know we what oh okay so I presented on this last month so according to tea the board has to approve if we can change our fiscal year to July 1st um beginning in the 25 26 school year so our fiscal year this year the current year would be September 1 of 24 through June 30th of 25 and then next year would be July 1 of 25 ending June 30th of 2026 anybody have any questions no do we have a motion motion by Donald and we have a
147second by Amber all in favor motion carries item number 18 consider approval to join Texas department of information resources yes guess I needed my steps tonight um this is just another um Avenue for cooperatives so di is um very popular especially with the technology world so it's just another tool in our toolbox for um having cooperatives to bid without doing a formal RFP to speed up the process when we need items anybody have any questions we have a motion got a motion by J we have a second I'll second second by Kirby all in favor Mo carries item number 19 consider approval of can and copy release and service contract good evening everyone um this is a recommendation from the uh campus IND District administration to uh recommend renewal or continuation of a contract with
148uh with Canon we've been with him for the last five years and had have had a good situation um we we had a I reached out to every principal and uh Department director on uh on ways that that we can cut back and and make some make some changes throughout the district to to S to save money um all four campuses um are are going to have one fewer copier and all principles are are are happy with that decision and so that that's allowing us to have some significant savings compared to what we would would have otherwise had we're also doing some things U like reducing the number of color copiers that we have um in an effort to try and save money and and reduce the the the amount of money that we're spending
149on copers should should save about 5,000 a year um just on the lease of the equipment and then if we keep keep printing at current levels save an additional $5,000 a year but it's it's likely that we will save even more than that because we'll be printing Less in color any questions I guess I we we were spending a lot of money on Chromebooks which was supposed to to pretty much minimize the need for paper copies what what progress have we had I just I don't understand why we're still making so many copies yet every kid has a device in his hand and and most of our textbooks are digital nowadays I don't I guess I'm having a hard time understanding of what what progress we've shown I could I could speak in generalities on
150that but that that's really a question for for instructional leaders and and campus principles um ideally yet yes we should we should should spend less money on copies because we have devices in every student's hand um I do think you have to balance that with screen time um I wouldn't necessarily want my child to to have a screen in front of their face for eight hours a day at school and so what what I would hope that teachers do and what what we um when we have professional development is is found a variety of of activities for for students to do um with with elements of online some things could be paper and other things you don't need paper or for a Chromebook to do um like a lot of avid strategies and so I
151know that's the desire that that's what I see in terms of the professional development that the District offers but in terms of what's actually happening in classrooms I can't speak to that can we make a request at this time I just I would love to see some data on the number of years we've been in one to one and how our how our copy budget has looked where we were on paper and and copies on what are we doing years now it started well as far as one to one I I'd have to go back and look on that it was a yeah it it started with one to one at the high school for for a few years and then with then with the Advent of Co I'm just curious to see the data
152on this is the one of one of the points of going one to one on the investment was that was going to greatly reduce our our paper budget I'm interested to see what our paper budget and what our copy budget has looked like over the last eight years compared to one: one not that I'm talking about getting rid of one to one I don't want anybody to think that I'm just I'm just W to see that savings thank you I'm pretty curious about that too would wouldn't hurt so with that Randall were you wanting to table this no no no I just I you just want that information just to have that information one of the selling points of one to one back then was imagine all the money we going to save all paper
153paper uses is going up since then gotcha yeah okay anybody else have any questions no do we have a motion motion got a motion by Joe do we have a second second second by Kirby all in favor motion carries item 20 consider approval approval of interactive display purchase all right I I told you I'd be back with more more purchase of this and uh it it didn't take us very long um to uh get to that point um so my our request is to purchase uh 22 interactive displays it's the same model that we recently purchased um I believe 19 um Miss Buck wants 19 for for her campus and that should get the the rest of her classrooms um equipped equipped at the same with the same equipment that they uh all of the
154non new classroom rooms just received um so so her campus will be Universal with the interactive displays Mr kamacho would like to purchase two more to take care of core classrooms and Coach Ferell would like to purchase one as well to uh use with film what budget does this come out of um all all of the ones for the Middle School are being paid to Grant funds Mr kamacho for the high school um are being paid it would normally be paid with campus technology funds this year they don't have that that account and so the technology department is kind of taking that taking that on for the campus and then for athletic department it would be their supplies so the majority is Grant absolutely you should really lead with that [Laughter] Sor does anybody have
155any other questions no do we have a motion motion by Donald do we have a second second second by Kirby all in favor motion carries item 21 consider approval of student Chromebook purchase all right and so um the uh recommendation I'm bringing to you is to purchase 500 refurbished Acer Chromebooks um at at a price not to exceed $95,000 or $95,500 um while that does sound like a extremely large amount um the I was kind of flabbergasted at at the deal that we were able to get on them um I think we're we're paying around $160 per device and that includes a one-year uh warranty on that and these are devices that we would expect to hang on to for at least four years and so uh $40 a year per device over their their
156useful life and then anything we get beyond beyond that is just icing on the cake um we would normally not bring this to bring a purchase like this to you at this time of the year but due to due to tariffs that's kind of lit a fire under us to try and get get these purchased because we anticipate that the market for refurbished devices is going to go up in the same way that uh that brand new devices have already increased in price so we're trying to get ahead of that curve a little bit so we can get the the price benefit yes ma'am um it's a it's a replacement um that this will let us retire about 450 older devices I think right now we have 14 different models of crow books um some
157of that is just how we've had to purchase them over the years so some years you we would love to buy as few models as possible depending on the the how much money we have sometimes we have to take whatever deal we can get and so it it lets us clean up our our Fleet a little bit and simplify things on the the repair side of the house so we don't have to stock parts for as many devices and then that also lets us U expand the number of devices we have at the primary school there the the the ones that we have were already refurbished when they got to us um we in in the past we've done a mix of purchasing new and refurbished um this year the the way the the way
158our needs and the the costs of of new Chromebooks worked out it just doesn't make a whole lot of sense to to pay two to three times the cost um for for what don't really expect to have for for two two to three times as long yeah I in in in general you you could almost look at it like we we probably refurbish each device that we get rid of a couple times throughout it its usable service life and so when when a Chromebook gets damaged it gets turned in and then eventually one of our technicians takes takes a look at it um if it if it's repairable it gets repaired if not it gets it gets retired and gutted for parts and those parts get used on the uh the next device that comes
159in so a lot of the devices that we have especially that upwards of five six years old have been you know have probably had multiple keyboard Replacements because because little fingers like to peel keys off and and screen replacements and things like that so A light refurbishment is what we do in house it it is and it has been um we there is a document but it's I'm not sat I'm not satisfied with it currently and so that's a part of our our summer summer Pro summer project is to to to Really hone in on what that looks like um it's a it's a need that we know we're going to have there there is likely going to be a need perpetually to purchase additional Chromebooks um right now buying refurbished devices seems to make
160the most Financial sense for the district um but I anticipate for the next two years unless we have a massive enrollment we're probably not going to be buying five 600 devices each year it'll probably dip down closer to two to devices correct um we we try and pair the devices with what needs they will meet instructionally these particular devices um our our touchscreen we didn't necessarily set out looking for a touchscreen device what we what we did set out to do was to um increase the cap the I guess the the future proof devices a little bit and so the every Chromebook that we currently have for for students has four gigs of RAM um which which lets it run web pages fairly well um but when you when you start running some complicated web
161pages on a on a device like that it starts to slow down a little bit websites are only getting more complicated and so we really wanted to focus in on devices that had eight gigs of RAM so that's what we're going to aim to to purchase from here on out so so we can slowly turn our Fleet over and have more capable devices for our students um because these are touchscreen they tend to be a little more useful at younger younger grade levels uh we also tend to see devices because of the way that they are used in those classrooms students don't necessarily take them home they also tend to last longer um but because they don't they don't have as many issues and they're they're well uh well managed by the adults in classroom
162any other questions no do we have a motion I'll make a motion to approve the student from the purchase by Kirby do we have a second second by Joe all in favor motion carries go to Auto number 22 consider approval of the purchase of lawnmowers okay at this time I'd like to request that maintenance uh be allowed to purchase two John Deere uh Z 930 R Zer turn lawnmowers that are 72 in for the price of $29,99 12 uh reason being the current ones are 9 years old and it has a hydrostatic drive pump issues that is what's going on with it right now they need be replaced did we get quotes uh yes ma'am we have three quotes okay yes ma'am John Deere uh we got a from John Deere sir is there a
163particular reason why we didn't look at bad boy or anything else actually sir actually he did look at a few more we have uh Kabota uh and some other ones that he looked at also so we did look at some other ones just that the he wanted the 72 Ines one only one that offered a 72 inch was the John Deere one for that price uh if you buy them at Marketplace they're normally $116,000 a piece we're getting them for roughly around 14 curious what's the need for the yes ma'am it's it's faster yes ma'am I know this is gonna sound like a picky it's okay did you look I I just I know because I've looked at those those commercial models and those commercial models aren't anywhere near 14,000 I just I'm wondering why
164the I'm wondering why they how they came up with I mean there those are those are eight $9,000 mowers Commercial Motors the gravel and the bad boys and they're all the the super I mean the thick Blade the thick uh decks and the I'm just I'm just wondering I'm not I guess it sounds like I'm being critical I I was just curious how we came up with 29,000 for two when in my mind I could it does seem very high to me to okay uh 72 inches I know you're the deliverer of the information so I I was just curious as the whether whether the D due diligence was done on quality and and uh or we just stuck with John Deere because that's what we had we like or I know sir when I
165put other two quotes there and I did uh tell Mr lisby I said could you go back and get me two other quotes and it was right around the same ballpark maybe a$1 thousand difference and I also verified that looking up on the John Deere website and they were $16,000 a piece actually on the John Deere website currently for that particular model I don't doubt John Deere yes sir there there's a reason for the but green for money yes sir is this a is this an immediate need like a well as we going up by grass what's going on right now is immediate need because what happens right now uh the lawn Wars are overheat uh then they have to shut it down for an hour start it back up overheat in fact sometimes when
166here happens they lose uh power steering steering capability out out of the ba this funding ma'am he has it in his account uh reason being it was over the $25,000 limit to purchase it outright anybody have any other questions no do we have a motion for anything yeah we I'll make to approve the purchase of the lawn motion by Kirby do we have a second second by Greg all in favor I would just like to make a comment that with it being so much maybe they just now broke the lawnmowers that because it is I guess mowing season now but maybe with something so big like that if we just had a little bit more time to maybe look at it and sit on it I know right now it's an immediate need and we
167got to start mowing probably tomorrow so I I totally get that so uh move to item number 23 certification of unopposed candidates for other political subdivisions so this is because we our candidates are running unopposed right just certifying all the unopposed candidates yes okay we have a motion by Amber we have a second I'll second by Kirby all in favor Mo carries got item number 24 consider approval of order of cancellation for Venus Independent School District Schoolboard trustee election May 3rd 2025 do we have a motion I'll make a motion to consider approval of order of cancellation do we have a second second by Amber all in favor motion carries oh it's too late we already voted when you're up for election I don't never item number 25 consider approval of the appointment of election
168judge for the general election of May 3rdd 2025 we have thetion bond to consider the approval of the appointment of an elction judge for the general elction may2 motion by motion by Amber second motion by Kirby second by Amber all in favor motion carries item number 2 six consider approval of local policy changes as listed in policy update 124 including CAA local CDA local Cy local DH local ehb local ebb local FFG local gka local have a motion got a motion by Amber do we have a second second by Joe all in favor motion carries I don't number 2 can't go back in 26 real fast was there anything in local that it all come from a direct legal change that we just threw a bunch of locals in there is that all that's all
169from legal that we it's all directly stuff we required we didn't yes say the word sneak in there but is there some yeah I consider approval of matters related to Personnel resignations employment position or contract amendments motion by Amber do we have a second second second by Kirby all in favor motion carries go to item number 27 reports what oh 28 item 28 reports okay we've got a couple of reports here Miss Paige going to give a just a little update here um we are in um the middle of um budgeting and planning for next year and so she was going to give just a just a short quick update on a couple of things that we're working on good evening again so um just a couple things what we're working on and what's going
170on in Austin so um first in Austin um Senate Bill 26 for Teacher raises would give teachers with three to four years of experience would receive a $5,000 raise and those with five or more would earn $10,000 that's been approved in the Senate so that that'll move over to the house house bill two um they've gone about it a different way they're um got an increase in basic allotment from 6,160 to 6,380 current law states that 30% of that increase would be for salary increases 70% of that 30 would be for teachers neither one has passed both Chambers yet um we're thinking that we should should see some movement um in the next couple of weeks but more to come but that's kind of what's out there now of the two Avenues no questions them
171um it it is a possibility anything's a possibility in Austin it's it's a possibility but probability is no right and I just want to interject uh you've been following the legislator long enough these bills if you go back these bills that are written sometimes they go through all the Committees all the Amendments and they come full circle but rarely that's the case two years ago there was a a bill written by Ken King that was supposed to be for Teacher raises and it went all the way around and it died and so nothing happened there were no vouchers there was no raises so I'm not being a pessimist because I'm an optimist but I've been um watching which a legislator does very much so so this is what it originally is once it travels all
172the way through there we you see you could see some movement here and there but it could go all the way to to June they've already said there's going to be at least two to three special sessions so I've had teachers and people ask me about this hey this I hope that's the case of course uh because it's about time that that that often and the legislators have done something but just know that as this goes through the process it could not look anything like this yes and I just want to I've been a big proponent of teacher raises I I don't want to consider this the teacher raise this every District in the state of Texas is going to get this exact same thing so if every teacher in the state of Texas gets
173$10,000 we're still the third lowest paying District according to that last survey in the state of Texas school is our size so I just want to keep in mind that that this doesn't replace even though they're technically getting a raise it's the same raise everybody else gets so kindale now pays 75,000 we're still 10,000 plus behind so y um some school Finance news according to a tasbo study and tasbo Texas Association of school business officials um about 80% of districts adopted a deficit budget for this year and we were one of them about 63% of the districts anticipate ending the fiscal year 25 with with a deficit so 177% are thinking that they'll Shore it up during the year and not have that deficit still un five years ago you know we didn't adopt deficit
174budgets um Approximately 80% of districts indicate that big budget cuts may be necessary in fiscal year 26 42% of the districts do not anticipate being able to provide a raise for their staff without help from the legislature with budget cuts the other 48% said they could offer raises but by making budget cuts so that's just kind of what's going on around the state so 25 26 budget what are our goals a balanced budget assuming no new money from the state so we're going to assume that they're not going to do anything and if they do something that's great but we're going in it with thinking that they're not um I'm by no means saying that we're giving the salary increase it was just a number so that you kind of would know where it would
175be if we gave a salary increase for all employees at a 1% a 1% cost about $300,000 so a 2% is approximately 600 and you can do the math but that kind of gives you a starting point of what it would cost um where are we in the process I met with all the budget managers prior to prior to giving out their allotments to ask them what they liked about the past how they've done things in the past just to kind of get to know since I wasn't here campus budgets were given out prior to spring break so they have those Department budgets will be given out next week we're reviewing all class sizes we've got the potential absorption of different positions and we're evaluating all programs any questions comments yeah on House Bill two
176yes that so so right now current law is $6,150 if a student comes per people yes that if they show up 100% of the time per year so if they show up 95% you only get 95% of that 6,160 okay so that's that 638 would be per yes yes they if they're here 100% of the time fantas well um we God we laugh about that but Texas is only one of six states that funds this way yes 30% of that $220 yes has to has to go to raises gois you got it yeah that would be the minimum that we' have to do on the Senate Bill side that's the House and Senate for you man make yes yes yes any other questions or comments talk about potential abion of positions are we talking about
177teachers yeah I don't know how to ask that without asking that specifically like are we looking I know we talk about this kind of often this yeah this would not I'll speak to this would not be cutting any teachers you know if you look around there's districts you know closing schools cutting teachers this would be looking at which is what we did last year as well looking at um uh when a staff member leaves we look at that position there we look at um what the class sizes are there we're at a 15 to1 ratio right now student to teacher we 15 to1 ratio and the only reason why I say that is because obviously a majority of our employment is Teachers which is what we will typically see common go which is why I
178ask about classroom and absorbing positions versus is looking at because I mean they're OB I mean just logistically they're going to be in classrooms teachers AIDS things like that right so what we say for example let's say you've got um a teacher that's got 13 in one period 15 in another 11 in another you know 10 nine 15 you know we we have some class sizes that are like that they're very very small very very small and so let's say that teacher left well then you would take those remaining of those students you would develop that amongst the other teachers and their class size would maybe go from 15 to 18 and so remember up to fth grade 22 to1 uh is the recommended ratio okay if you go above 22 to1 then you get
179a waiver to go above that at the elementary level when you move into middle school and high school it's very common to have higher class sizes than than um you know than 15 18 20 you don't have to get away or you can put 50 kids in a class we wouldn't do that but as I said our ratio right now in the district is 15 to1 which is it's it's I mean it's great it's it's an extremely low ratio and I and just food for thought moving forward because we are still talking what you're talking about now is still teachers 15 to1 class size those are teachers so I would like for us to be that mindful when we have positions that we're having people move on in other areas whether it's admin you know
180sped technology maintenance Etc like it's that it's not a onetoone even even though that department might be smaller is there a true need so that that's just what I want us to be mindful of is yes we have a huge amount of teachers where a classroom might be smaller and if we don't feel that teacher position then we do ask more of those teachers and we're still not giving them raises asking them to do more just historically we take all those departments regardless of what their size and right and that's what we're doing right now part of the process we've been meeting with our different departments and looking at seeing who's in the department you know what is the need there looking to see you know efficiency whether it's a whether it's a teacher in
181in a class or whether it's someone in maintenance or someone that's serving behind um the kitchen you know or someone that's working at Transportation so yes we're looking at all that is that no that's just the that yeah that's our information with our have CTE class at the high school that are six or seven kids on class you got other 26 right AES out to be 15 when you take all the classes that that are right so I've met with each but then if one school has three teachers that leave and now all those other teachers those are the 22 class now those become 27 but hardly any people leave at the high school now all those CTE classes that's that's the're Notting well get the money they deserve but they're not you know right
182it's it's going to be hard I agree with those guys I the ra is going to be a very difficult thing but just's more work and technically less money because insurance is going to go up so right yeah so no so that's District so every campus is different so I've met with the with all the principles uh uh and um and so that we're looking at that we're breaking it down to algebra we're breaking it down to technology class we're breaking it down to CTE we're breaking it down to first grade third grade so we're looking at so yeah it looks different at every grade level and that's just I just gave you that big number what we average at 15 to I yeah that's just as a district 15 to is an average of
183ele scho midle there's there's a lot more classes at the high school like outside that Spectrum AES are I mean some of them are four we got class SI of four in there that four turn to a 26 that AES out to be 15 per class that's not and that's why we're also looking at the programs that we have that we're offering and one of the things with CTE there's obviously we have to have different Pathways for our students to be able to to take and um and so we've been been working with Dr Morgan uh quite a bit on that Mr Gatewood um just looking at you know every every CTE strand that we have you know what we're offering how many sections we have available how many kids are in there but that
184yeah CTE it that throws a different wrench into it definitely does especially at the high school level that my second question about evu program I I I don't want to know it's a hypothetical question but I want to know who's who's evaluating all programs because we've got programs that have been super low participation for Years yet we still hold on to them and I I get it but even ptech tells you there there should be an evaluation every every couple years of if if if if it's not producing if it's not producing anything then it's not a it's not a strand we to add and I get we added I can't say that lady's last name but you know I but it just seems like every year we just keep keep going keep going on
185like we've always going on and and those class sizes are still super small but I'll any other questions any other questions or comments okay so what's next so you're okay you're okay um we'll be calculating the estimated Revenue our certified preliminary property values will be here by April 30th and that's what we will base the budget on and then we'll do an amendment if we need to after we get the certified in July because we get that after we're going to adopt the budget this year um we're continue watching legislation and what it means for Venus um continue to ensure we are being efficient in all departments and campuses so all departments and campuses will be looked at does anybody have any questions or comments sorry no you're good no okay thank you thank you
186you're welcome Mr Gatewood you got anything yeah sir Miss I Know M Crafton requested some stuff from dap I know did I did you get that uh updated manual ma'am okay uh so I will send you that updated manual okay all that there which you'll see in that manual there was stuff added such as uh counseling going over on a Dap because Mrs roor from the middle school she's now certified counselor she goes over to DAP and provide counseling to the students over there uh the manual uh went down the handbook went down from 15 pages to 11 pages with a lot of repetitive things in there wanted to ensure that it's matched what was exactly online uh because there's some stuff that just was not matching up you're were right and we did make
187those corrections to it and we are offering uh counseling over there now the piece we would like to add uh is the drug counseling that's offered through reach County that is the biggest piece that we' like to add because most of our students at dap are there for uh drug and and Vapes vaping that's our most offenses there okay and I will get that to you okay did we put about or days yes ma'am I did put that in there and you'll see at the bottom of it stud students are reviewed at the halfway mark should be getting reviewed at the halfway mark for that student your review put and then question Charing uh that's not a Dap question ma'am that is something like a law enforcement okay but I will get you to answer
188to that I don't know what determination that uh the law enforcement uses here uh to whether charging a student with a felony but I can refer the chief on that get him what makes that determination uh because as an administrator we don't charge students with felonies here like Mr Gatewood or Mr kamano or Mrs Buck that's not within their scope everything we do is Administrative okay so my question with that is Chief is our off I just know that if it happens and I'm just saying if it happens Donald H if he comes in with a vape or and he get and that goes can to child and make them it can make them turn worse instead of going down a different path I know that some kids out here do not have the means
189for the me to take of that like some don't bring drugs to school well I understand that that's a pretty simple fix I agree I agree but we already have a drug issue and if we're not doing it the drug issue at the at secondary schools are is exem I get your point I just I just want I want to be clear that there is a way there is a way to keep from that being on your record can I clarify you said so I ass sign a student for 30 days they'll be reviewed at 15 uh yes sir it is correct students are reviewed at the halfway point now that doesn't guarantee that students coming back that dep pens on that students's behavior or at dap uh the campus administrator recommendations that's that's saying
190hey we're sending them back at 15 regardless of their offense they automatically get reviewed for early release at 15 at half of their ascendance yes sir and that's pretty typical most District they review him at half halfway point uh but that that's not a guarantee that you're coming back it all depends upon again uh the recommendation from the campus the recommendation from the uh dap team and your behavior are you're over there and we've had have some students that have been released early uh not really at the halfway point they reviewed them at the halfway point they did return some students back at like the 25 day Mark stuff like that sir I'm just going to be clear so so we're taking it out of the administration's hands so normally I would say say it's
191a 30-day placement it's a first time offense 30-day placement review at 20 so now you're taking that out of the administrative hands and you're saying it's a 30-day placement review at 15 because it's in the handbook yes sir at the halfway point uh but that that's not guarantee they're coming back it's not totally at the administrator hands I'm never going to tell an administrator he has to take that student back that is totally up to that administrator uh that is on that particular campus that no I don't want that student back and we respect that admin telling administrator now they have to go back and justify why they're keeping that admin that that student who committed whatever you got then now you got to make the decision twice to the parent to discipline their child
192I know sir I don't uh I don't take it out of their hands uh because I'm always going to respect that administrator's opinion if that they said they're staying they're staying I'm not going to say okay over never override administrator they know that campus better I stand by my statement yes sir I'm placing your child in Dap for 30 days yes sir so I've got to meet with you and tell them I'm keeping them in I'm putting them in there for 30 days you're not going to be happy as a parent now I've got to meet with you again at 15 and tell you that I'm not going to let him out at 15 like we did other kids so I'm having to meet with your parent twice to make the same disciplined decision that
193I made that I shouldn't have to remake already whereas the first time I said you're in 30 days a review at 20 I make that as an administrative decision just clar I'm clarifying I'm not I'm not saying that Y what keeps a consistency though like for the administrators like if you're making the decision 30 again this is I don't know either way to me hearing the 15 Mark is consistent every single child gets the review at 15 I can I can see not you specifically but an administrator saying depending on what kid or what they deem the offense to be whether it it probably should be a little more but if you're saying 30 days with a review at 20 for this kid we would do that at the begin like when the offense happened
194this is the third offense therefore they're not going to get a review oh no sir no sir well I was going to ask that it's a first offense therefore I'm gonna give you a I may give you a review at 15 or 20 but it could be it could be a day placement uh yes ma'am uh reviews are only for firsttime offenders if you're a second time a great offender you don't get you don't get a review no ma'am no ma' exactly for all offenses or just first defenses that gets into a hairy deal of why why this kid got review at 15 and this kid didn't get review at 15 and it's a similar off well in the investigation you lied to me over and over and over and over again it took me
195six hours to do you were very disrespectful that that added toe your plac so you don't get as opposed to but what the parent sees is joh who happens to be angam got a review at 15 or other little Johnny who Happ to be of a different r or different or different sex so I I have a question for that so what what you're saying is and we're talking about first time offense not second and third because I that was one question so thank you for that clarification at second and third offenses we're not doing reviews uh no ma'am we're not so when we talk about a review no ma'am not second and third second and third they have to serve their time assigned so on the First Defense when we talk about a review
196is it just a checkpoint just to like take a look at all of their behavior it's it's not a guarantee and I think is that expectation being set with a parent I'm in the weeds I'm assuming you ran this through the principles and they were good with it uh it's it's already in uh book SE it's already already was in the handbook to begin with and already on the website two ways yes sir written two different way we fin it in one way we've we've met with the principles and and all the principles have have known about changes and they they've been uh yes sir the principles have been meeting with students for return early uh ever since I've arrived here sir it's just was inconsist principles have been met with and specifically discussed the
197new the new wording in the handbook it's always been in there sir the handbook hand's not new but one but one the da paperwork said one thing the handbook paperwork said another like Miss D said or Mrs Grafton said so what have we been what what have we been following the paper or the handbook the paper we would F on the paper ma'am not the hand okay so there was a change so there there wasn't a change to the handbook we changed the paper to make it consistent with the handbook or to match the handbook so technically there was a change because we were following the piece of paper not the handbook did we meet with the principles and let them know hey we're gonna we're actually making this match and we're following the handbook
198uh no we did not ma'am that Chang was recently uh that changed there within the last uh last board meeting uh Mrs uh Crafton requested that we get some consistency with the handbook and what's uh posted online they're just different that change was just recently made so the paper said we would meet with them three times if it was on a 30-day placement okay so online is online the handbook yes yes okay so now we're so to make sure I'm sorry that's okay no please please ask whatever it is you're only getting one meeting at the halfway mark So if you're 20 days that's 10 if it's 10 days it's five so that's where the 5 10 15 comes in yes ma'am we can I would I would say here uh if we're going to
199go to I would say just make it the halfway point of a student that's TR traditionally what you see normally in other districts is the halfway point because uh some districts for instance 30 days is not just a standard thing that you would see there's some offenses that is student may be at D for 60 days maybe there for 45 days uh on a First Defense all depends upon what it is uh so the halfway point is probably a good way to put it in there Vice stating just days in there Vice St days so that's how it's in there now yes ma'am half it's halfway point no ma'am it's uh right now it's is 15 days regardless ma' so if you're in there 20 at 15 days you get the review yes ma'am so
200who is we because clearly the principles were not involved in the discussion of finalizing and updating this this handbook which discipline is solely the job of the campus Administration yes sir and they weren't consulted about any changes as minor as major as they would be who is we that that determined I just that that I know y'all have heard it from me a thousand times I and I don't know how many more times I got to make the point especially this is this is that is their one of their main jobs is to is to distribute it fair and and and discipline and and we're making a decision based on that discipline and not even Consulting them whether it be making the dis some some ridiculous decision or an update or or just a clarification
201but it just seems like that that's a that's a 30- second meeting of hey here's all four of y'all this is what we're thinking about doing give us your thoughts and and now you now you can say yeah we consult them we call collaborated that we call that collaboration and we came up with a good deal I I agree with Miss Grafton on the on the and I don't have an issue necessarily if you know if that's something they decided on but they that is their job our job at the administrative level is is a grievance I mean I just don't understand why we've taken that out of administrative hands and we've made decisions for administrators that that that's that's that's one of their main positions is is to make sure they're effectively taking care
202of their campuses culture morale discipline I know y'all tired of hear me about no no sir you're you're absolutely right no you're absolutely right and you're right I should have consulted them but I will say this here uh what I did I looked at the time that the campuses uh review students and is around the 15-day Mark we don't have any history of any students being reviewed at five days over at dap uh it's usually at the 15-day Mark so I took that average and I put 15 days now I can go back to the principal say hey what do you guys want 15 days you want 20 days halfway point but that is the normal average time that we review students here okay any other questions comment no okay thank you anything else on
203the reports yeah just um as you heard earlier we've got um a lot going on we've got uh all of our STAR testing coming up and as as you saw theight of all the recognitions we have our kids are doing an amazing job uh right now we are in the final nine weeks of the school year hard to believe and we've got a lot of different things going on right now so it's a very busy busy time of the year where we're trying to go into the testing season as well as uh you know planned for next year so but um like I said having these kids up here and recognizing them that's that's why we're here uh and um we want to continue to do that um I have a question on I think
204it was the child care report there was a wage supplement for child care for March uh yes ma'am that was something that they were awarded uh if you remember I brief before that uh Tammy uh she took it our own initiative to qualify the daycare as uh first certified uh with that came in uh a basically a bonus for her team uh each staff five she's awarded she's able to award five staff members roughly around $150000 each yes ma'am and she only has five uh yes ma'am members okay that qualified oh that qualifed qualified okay and we didn't need to approve that or anything that was it's basically a grant okay um and gotcha and then there was a finding on the Child Nutrition audit that was in the um report the Child Nutrition report
205there was an audit finding there is that that's a preliminary finding it will be official but I was going to bring that that to the board um at the a I think we'll have it at the April board meeting but I can discuss it now if you that want that's fine yeah I was just waiting until we got the official um report that okay thank you did anybody else have any questions on any of the reports no okay we will go to item number 29 board request for additional items and our next scheduled meeting is we should be back on track right April 21st I'm good with i'mna know if that's tight for y'all so 637 I mean I can do six no problem Donald are you good was six okay I know he's going
206to be late yeah six I got couple information just um can I call in on that now um we have already given the campuses and departments a a May 15th deadline for purchases um for this fiscal year since we're closing June 30th um the campuses will still have their activity funds that they can use after that but all um purchases we've requested to have May 15th already and in Child Nutrition um it used to be that we could only have three months of excessive fund balance without having to write a corrective action plan and then you had to follow that corrective action plan um Texas Department of Agriculture has changed that to six months so Child Nutrition will not be an issue yeah I can I can speak to that um so we have a
207schedule of all the meetings um I've already uh spoken at city council um spoke got to speak to the city council about a week and a half or two ago also went and spoke with the economic development uh folks over there and then we are going to be um meeting with I've got a whole list here the goal was to start right around late March or April and then begin to hit all those different places for the month of April as we roll into the month of May we didn't want to go too early or too late and so um we've got several other fol we're going to be going visiting with campuses we're going to be going to the nursing home we're going to be um we're going to be hosting a meeting here
208as well for parents we're working on I think that's April the I want to say it's maybe the 17th any we've got several meetings scheduled we have a whole list we haven't put all those dates out to the community yet we're going to um as I said um the parent meeting that we're going to have our community meeting we'll be getting those dates out here soon yeah we wanted to do it our goal was to do it later than earlier instead of having to come back and and you know I'm a little nervous about that timeline because early voting starts the 22nd of April and we're coming up on April I mean that's 22 days for us to have some significant parent meetings and Town Hall meetings so because as you SE we get 15
209but we want to make sure that those that early vote are informed as well so we may want to we're also putting information out uh just on our website we started doing that just uh every week we're going to be putting we put something out today just what is a bond we're continuing to put information out there uh on our website and then we also have our bond website um all of our information is on there as well a lot of our voters though don't have students in the school and aren't going to go to the aren't going to go to the website to AR going to no I know I'm just saying that's one of the other avenues that we've got is just is to put that all specifically on our website and a
210separate Bond website so request information about that next next meeting of April one day away from early voting I can email that to you guys the list that that I have of of where where I've spoken and then where the rest of the meetings are going to take place um it it I mean we can do what the board wants if the board wants to bring that back for action but it's going to cost us money on the ISD portion more than what we're already putting into that anybody else have any requests my request just for everybody is on our board agenda if we and can we start getting those decks like on like when we post the meetings on Fridays can we make sure all those decks are accessible yes yeah because a lot
211of us like to review those and it may help with some time management and some questions so if we can get those decks but we should be getting that we should be getting the um we should be getting that before Friday before the meeting the no we get that but I'm saying the board book it should be posted to board book before Friday last we talked we had I think agreed on Wednesday was that right W Wednesday we we agreed on it being posted Wednesday we understand for us where nobody can see it though right well if it's a deck that's being shared it's public information anyways if they're sitting up here and sharing it it should be accessible anyway am I correct or am I wrong some of screen yeah anything that's put on
212the screen yeah I'm just asking am I wrong or right I mean if they're if we're presenting it in a public form on a screen like we should have access to that for the replay that's all I'm asking is I would like that information posted on board book if they're going to do a presentation I would like to see it in in my hands so I can be prepared for questions because like I said it's hard to see the screen especially tomorrow I'm sitting I don't know if I'm the only one I would just like that information so if we need to push that out to whoever's presenting if we can get those decks so that we can be prepared for questions so that we're not trying and also pay attention to a deck that's
213just my request we talked last time about having it by Wednesday no it's it's allowed and then to have it posted where we get it by Wednesday not on Friday no that's fine but we need to be able to read it ahead of time so we can like Donald said yeah okay did anybody else have any requests for additional information Joe do y'all have anything for additional information okay okay we'll go to item number 30 adjourn at 10:25 p.m. e e e